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Destruction of Records 2008-2014BOX RECORD
NO. SERIES
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DESTRUCTION OF OBSOLETE RECORDS INVENTORY Page / of
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NO. SERIES RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA
NO. (From, To,
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DESTRUCTION OF OBSOLETE RECORDS INVENTORY
BOX RECORD OFFICE OF RECORD/TITLE & CONTENT OF
NO. SERIES RECORD (refer to retention schedule)
NO.
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Inventory completed b}rKv\ e r 6(-
Date -i-
DATE OF
RECORDS
(From, To,
D /Mo/Yr)
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REQUIRED DATE OF CONFIDENTIAL TYPE OF
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BOX RECORD
NO. SERIES
NO.
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
RECORD (refer to retention schedule)
RECORDS
(From, To,
Dy/Mo/Yr)
LE&A-L P F PiJ) A41 TS OF Aa[il. e knoN
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Inventory completed by o C�'--i
Date o8I8
Page-3— of
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION DESTRUCTION YES/NO MEDIA
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DESTRUCTION OF OBSOLETE RECORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
RECORD (refer to retention schedule)
RECORDS
(From, To,
D /Mo/Yr)
X -1- lye
116 r- (S o
f�Do2n - 1.�79� (��. dF c +nes 7�(G'r�T
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Inventory completed by Je- rtVII iLV" r-'r'
Date o8 1 2-0ue
Page of
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF .
RETENTION
DESTRUCTION
YES/NO
MEDIA
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DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
^
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
(From, To,
Dy/Mo/Yr)
FILE ROOM
Oath of Office — Childers
13-4-1975
FILE ROOM
Statement / Interest — Council — Elected
1-77 to 12-77
FILE ROOM
Statement / Interest — Council — Elected
3-76 to 12-76
FILE ROOM
Statement / Interest — Council — Elected
2-75 to 12-78
FILE ROOM
Statement / Interest — Council Pate — Elected
1-75 to 4-75
FILE ROOM
Correspondence misc. 1966, 1967
1966 & 1967
FILE ROOM
Legal Advertising
1966 to 1968
FILE ROOM
Petitions to Legislative Body
1966
FILE ROOM
General Correspondence
1958 & 1959
FILE ROOM
Proclamation
1967
FILE ROOM
Contracts, misc 1969,72,75,74,76,78,79
1969 to 1979
FILE ROOM
Financial, Annual / 1970,83,84,86,89,90,91
{ 1970 —
FILE ROOM
74, 77, 76, 78
to 1991 )
FILE ROOM
Contract — Title Services 7-1-66
6-30-67
FILE ROOM
Financial, Annual "Journal"
1973 to 1976
FILE ROOM
Financial, Annual Report to State Controller
1975 & 1976
FILE ROOM
Petition — parking district
1964 & 1965
FILE ROOM
Financial, Annual — Street Report
,
1948 to 1963
FILE ROOM
Campaign Statements — NON -elected
2001 to 2003
FILE ROOM
Campaign Statements — NON -elected
1999 to 2000
Inventory completed by
Date 8119/08
Page of
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION DESTRUCTION YES/NO MEDIA
T + 6
8-19-08
NO
CU + 5
8-19-08
NO
CU + 5
8-19-08
NO
CU + 5
8-19-08
NO
CU + 5
8-19-08
NO
CU + 2
8-19-08
NO
CU + 4
8-19-08
NO
CU + 1
1 8-19-08
NO
CU + 2
8-19-08
NO
S + 2
8-19-08
NO
T + 5
8-19-08
NO
1 8-19-08
NO
AU + 7
8-19-08
NO
T + 5
8-19-08
NO
AU + 7
8-19-08
NO
AU + 7
8-19-08
NO
E + 9
8-19-08
NO
AU + 7
1 8-19-08
NO
E + 5
8-19-08
NO
E + 5
8-19-08
NO
RECORD
LOCATION
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
DESTRUCTION OF OBSOLEI_ XCORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF
RECORD (refer to retention schedule)
Petitions — 1966
Police Records / Logs (NON case / legal)
Council Correspondence Dec. 1966
Council Correspondence 1964 & 1965
Correspondence — misc
Financial, Annual (bank report)
Bonds / bond documentation
Correspondence, Clerk memo
Correspondence, City Administrator memo
Correspondence, Council & Developer
Bonds — Industrial Development Revenue
Correspondence, misc
Correspondence, Land purchase
Correspondence, Library Agent
Budget Amendments (copies)
Correspondence, misc
Correspondence, Sewage Plant misc. memos
Campaign Statement
Ballot
Correspondence, Notifications
Inventory completed by
Date 8/19/08
DATE OF
RECORDS
(From, To,
Dy/MoNr)
1966
1996 & 1997
12/1966
1964- 1965
1978
9/1967
1983
1968
June 1964
1973 to 1974
1983
3-15-66
1 1972
1964
11974 & 1975
Circa 1969
1967 to 1974
1969
1969
1 1969
Page of
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION DESTRUCTION YES/NO MEDIA
E+9
n/a
CU+2
CU+2
CU+2
AU+7
CL + 10
CU+2
CU+2
CU+2
CL + 10
CU+2
CU+2
CU+2
j AU+2
CU+2
CU+2
CU+5
E+6mos
E+2
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
f8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
I NO
NO
NO
NO
NO
NO
NO
NO
DESTRUCTION OF OBSOLEI- _.ECORDS INVENTORY
RECORD OFFICE OF RECORD/TITLE & CONTENT OF
LOCATION RECORD (refer to retention schedule)
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
FILE ROOM
Petition (non election)
Petition to enact ordinance (election)
Correspondence, proposal / Council
Financial / Annual deposits
Financial / Annual , reports & agreements
Contract / Water main & sewer
Precint Records — elect. 1967
Committee Campaign records
Correspondence, misc
Certificate of Election
Nomination Papers
Permits — temporary trailers
Billing records — State & county permits
Notifications & Publications
Agreements — Gas Tax Usage
Agreements — Maintenance
Agreements — Traffic signal
Agreements — Engineering expenditure
Inventory completed by
Date 8/19/08
DATE OF
RECORDS
(From, To,
Dy/Mo/Yr)
1967
1967
1964
1966
1967 & 1968
1958
1967
1967
1967
1967
1967
1977 to 1984
1970 to 1979
1973
1951 to 1961
1950
8-31-62
1 1958 to 1960
Page of
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION DESTRUCTION YES/NO MEDIA
E + 9 mos
E+9mos
CU+2
AU+7
AU+7
T+5
E+6mos
CU+5
CU+2
T+4
�E+4
CL+2
AU+2
E+2
�T+5
�T+5
T+5
�T+5
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
8-19-08
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
(From, To,
Dy/Mo/Yr)
FILE ROOM
Parking Assessment Dist. "1" Copies
1965
FILE ROOM
Campaign Statements "yes on G"
1980
FILE ROOM
Petitions "Yes on G"
1980
FILE ROOM
Referendum — Housing — Measure E & F
1978
FILE ROOM
1978 Campaign Statements Yes on G
1978
FILE ROOM
(copies) Elections materials / notifications
1978
FILE ROOM
Misc. copies — Measure G
1978
FILE ROOM
Ballot Sample
1979
FILE ROOM
Election Calendar (booklet)
1979
FILE ROOM
Measure I Publications & Notifications
1981
FILE ROOM
Notice of Intent PETITIONS
1-9-81
FILE ROOM
PETITIONS — General Plan Amendment
6-23-81
FILE ROOM
Publications & notifications 1979 Election
11-6-79
FILE ROOM
Nomination Papers
11-6-79
FILE ROOM
Roster of Voters
1965
FILE ROOM
Elections — Notifications & Publications
4-1965
FILE ROOM
Nomination Papers
4-1965
FILE ROOM
Notifications & Publications — election 1965
4-1965
FILE ROOM
PETITION (not dated) Referendum
Circa 1965
FILE ROOM
Inventory completed by
Date 8-19-08
Page of
REQUIRED DATE OF CONFIDENTIAL —TYPE OF
RETENTION DESTRUCTION YES/NO MEDIA
n/a (copies)
8-19-08
NO
CU + 5
8-19-08
NO
E + 9 mos
8-19-08
NO
E + 9 mos
8-19-08
NO
CU + 5
8-19-08
NO
CU + 5
8-19-08
NO
E + 2
8-19-08
NO
E + 6
8-19-08
NO
E + 2
8-19-08
( NO
E + 2
8-19-08
NO
E + 9 mos
8-19-08
NO
E + 9 mos
8-19-08
NO
E + 9 mos
8-19-08
NO
E + 4
( 8-19-08
NO
E + 5
8-19-08
NO
E + 2
8-19-08
NO
E + 4
8-19-08
NO
E+2/E+4
8-19-08
NO
E + 9 mos
8-19-08
NO
8-19-08
NO
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF
LOCATION RECORD (refer to retention schedule) RECORDS
(From, To,
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DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD OFFICE OF RECORD/TITLE & CONTENT OF
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REQUIRED DATE OF
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DESTRUCTION OF OBSOLETE RECORDS INVENTORY
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RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED
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DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
(From, To,
Dy/Mo/Yr)
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Date
Page of
REQUIRED DATE OF CONFIDENTIAL TYPE OF `
RETENTION DESTRUCTION YES/NO MEDIA
CU+L
C U -4
C.0 + L
CL) *L
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DESTRUCTION OF OBSOLETL ..ECORDS INVENTORY
Page of
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
Vault
Contract — Specialty Concrete
2001 _
T+5
10/30/2008
No
Print
Vault
Contract — Universal Field Services, Inc.
2001
T+5
10/30/2008
No
-Print
Vault
Contract — James R. Free dba Urban Land Research
2001
T+5
10/30/2008
No
Print
Vault
Contract — The Don Chapin Company
1999-2000
T+5
10/30/2008 -
-No
Print
Vault
Contract — Golden Bay Construction, Inc.
1999-2000
T+5
10/30/2008
No
Print
Vault
Contract Conco West, Inc.
1998-1999
T+5
10/30/2008
No .
Print
Vault
Contract — Art Segura EnviroScape
1999
T+5
10/30/2008
No
Print
Vault
Contract — Lone Star Landscape, Inc.
1998-1999
T+5
10/30/2008
No
Print
Vault
Contract — Peoples Associates
1995
T+5
10/30/2008
No
Print
Vault
Contract — Syserco, Inc.
1999
T+5
10/30/2008
No
Print
Vault
Contract — The Carpet Outlet
1999
T+5
10/30/2008
No
Print
Vault
Contract— The G.B. Group, Inc.
1907-1998
T+5
10/30/2008
No
Print
Vault
Contract — Pacheco Overhead Door
2002-2003
T+5
10/30/2008
No
Print
Vault
Contract = Osborne Painting & Decorating
2002
T+5
10/30/2008
No
Print
Vault
Contract — Merrill+Befu
2000-2001
T+5
10/30/2008
No
Print
Vault
Contract — Johnson & Sons Painting
2002
T+5
10/30/2008
No
Print
Vault
Contract — Guy's Heating
2002
T+5
10/30/2008
No
Print
Vault
Contract - Golden Bay Construction, Inc.
2002
T+5_
10/30/2008
No
Print
Vault
Contract — Frantzich Construction, Inc.
2002
T+5
10/30/2008
No
Print
Vault
Contract — Arellano Painting
2002
T+5
10/30/2008
No
Print
Vault
Contract — AC Painting
2002
T+5
10/30/2008
No
Print
Vault
Contract - RGW Constructions, Inc.
2001-2002
T+5
10/30/2008
No
Print
Vault
Contract — Sanco Pipelines, Inc.
2001
' T+5
10/30/2008
No
Print
Vault
Contract — Revenue & Cost Specialist, LLC
1999
T+5
10/30/2008
No
Print
Vault
Contract — Pacific Geographic -Systems
1998
T+5
10/30/2008
No
Print
Vault
Contract — Crossroads Software
1999-2000
T+5
10/30/2008
No
Print
Vault
Contract — Nichols, Vallerga & Associates
1999
T+5
10/30/2008
No
Print
Vault
Contract = Nichols Consulting Engineers, Chtd.
1999
T+5
10/30/2008
No
Print
Vault
Contract - Shimada Landscape,_ Inc.
2002
T+5
10/30/2008
No
Print
Vault
Contract — Tomasello's Floor Covering_& Interiors
2002
T+5
10/30/2008
No
Print -
Vault
Contract — Traffic Data Systems/Service
2000
T+5
10/30/2008
No
Print
Vault
Contract — Val's Plumbing & Heating
2002
T+5
10/30/2008
No
Print
Vault
Contract — Margaret R. Thompson dba Winning Grants,
2001
T+5
10/30/2008 _ - _
No
Print
Vault
Contract — Bucknam and Associates
2002-2003
T+5
10/30/2008
No
Print
Vault
Contract — Clark Pest Control _ _
2002-2003
T+5
10/30/2008
No
Print
Vault
Contract = Duran & Venables, Inc.
2001.
T+5
10/30/2008
No
Print
Inventory completed by Susan Johnson
Date 10/30/2008
RECORD
LOCATION
Vault
Vault
Vault
Vault
Vault
Vault
Vault
Vault
Vault
Vault_
Vault
Vault
Vault
Vault
Vault
Vault
Vault
Vault
�. Vault
Vault
Vault
Vault
I Vault
Vault
Vault
Vault
Vault
Vault
Vault
Vault
Vault
Vault
Vault
Vault
Vault
DESTRUCTION OF OBSOLETE RECORDS INVENTORY Page of
OFFICE OF RECORD/TITLE & CONTENT OF
RECORD (refer to retention schedule)
Contract
— Robert Elia
Contract
— Godbe Research & Analysis
Contract
— JoAnn Wexler
Contract
— Hugh Holden
Contract
— John 'Sergio Fisher & Associates
Contract
— Carla Turner
Contract
— RPIBio Gro
Contract
— Centeno, Silvia and Ruben
Contract
— Bank.of America
Contract
— Davey Tree
Contract
— Tom's Tree Service
Contract
— J. Arnaz Tree Service
Contract
— Shamrock Services
Contract—
Golden Bear Arborists
Contract
— Linda A. Norwood
Contract
— Monterey Regional Compliance Service
Contract
— Joe Barberi
Contract
— J.J.R. Construction, Inc.
Contract
— J.R. C1ark'Company
Contract
— Pacific Municipal Consultants, Inc.
Contract
— Community.Service Consulting Group
Contract
— Central Electric Co.
Contract
— GTE/Mobilnet (Mobile Date
Communications
Service)
Contract
— RGW Construction
Contract
— Earth Syste_ms'Consultants
Contract
— Hanna & Brunetti
Contract
= JB & Associates (Sukla De)
Contract-
Ranger Pipelines, Inc.
Contract
— Sierra Pavement Asphalt Maintenance
Contract — Arora Software,_Inc.
Contract
— GSE Construction
Contract
— Monterey Peninsula Engineering
Contract
— Pacific Security Fence .
Contract
= Pacific Underground. Construction, Inc.
Contract
- Arellano Painting
Inventory completed by Susan Johnson
Date 10/3(" 'Q
DATE OF
RECORDS
2001-2002
1999_
1998-1999
2001
2002
2001-2002
1999-2000
1999-2000
1996-2000
1997
2001
12000
1 2000-2001
1999
1998-2001
1999
1998-1999
1996-1997
1996-1997
2000
2000-2002
1999-2000
19964 997
REQUIRED
RETENTION
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
DATE OF
DESTRUCTION
10/29/2008
10/29/2008
10/29/2008
10/29/2008
10/29/2008
10/29/2008
10/29/2008
10/29/2008
10/29/2008
10/29/2008
10/29/2008 _
10/29/2008
10/29/2008
10/29/2008
10/29/2008
10/29/2008
10/29/2008
10/29/2008
10/29/2008
10/29/2008
10/29/2008
10/29/2008
10/29/2008
CONFIDENTIAL
YES/NO
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No -
No
No
No
I No
1999-2000
T+5
10/30/2008
I, No
2000-2002
T+5
10/30/2008
No
2002-2001
T+5
10/30/2008
No
1_2_001
T+5
10/30/2008
No
2000-2001
T+5
10/30/2008
No
2001
T+5
1 10/30/2008
No
1998-1999
T+5
10/30/2008
No
1999-2000
T+5
10/30/2008
No
2000-2001
T+5
10/30/2008
No
2000-2002
T+5
10/30/2008
No
1998-2000_
�, T+5
10/30/2008
No
1999
T+5
10/30/2008
No
TYPE OF
MEDIA
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print_
_Print
I Print
Print
Print
Print
Print
Print
- Print
Print
Print
Print
Print
Print
Print
DESTRUCTION OF OBSOLETL ..ECORDS INVENTORY
Page of
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
Vault
Contract — Nancy Grieves
2002
T+5
10/30/2008
No
Print
Vault
Contract — Pacific Mechanical Corporation
2001-2003
T+5
10/30/2008
No
Print
Vault
Contract — Terminix International
2003
T+5
10/30/2008
No
Print
Vault
Contract — TJKM Transportation Consultants
1998-1999
T+5
1111412008
No
Print
Vault
Contract — Durham Communications, Inc.
2000-2001
T+5
l l/17/2008
No
Print
Vault
Contract — TFP, Inc.
1996-1997
T+5
1 l/17/2008
No
Print
Vault
Contract — Peek Traffic Signal Maintenance
1998-2001
T+5
11/17/2008
No
Print
File room
Contract — Uniface, Inc.
1984
T+5
11/17/2008
No
Print
File room
Contract — Santa Clara County
1965-1976
T+5
11/17/2008
No
Print
File room
Mantelli, Bert — Staff reports, public notices, copy of
1975-1984
CU+2
11/17/2008
No
Print
resolution and copies of ordinances
File room
Telemetry System — Staff report, letter, public notice
1984
CU+2
11/17/2008
No
Print
File room
Select Street System —Misc. correspondence, copy of
1970-1977
CU+2
11/17/2008
No
Print
resolution
File room
Park Development Fees — Staffreport, copies of
1965-1986
CU+2
11/17/2008
No
Print
resolutions -and copies of ordinances
File room
Casa Loma Estate — Misc. correspondence
1962-1964
CU+2
11/17/2008
No
Print
File room
Jail Facility — Misc. correspondence, staff reports
1965-1982
CU+2
11/17/2008
No
Print
File room
Solicitations = Staff reports, misc. correspondence,
1985-1990
CU+2
11/17/2008
No
Print
public notice, copy of ordinance
File room
Crossing Guards — Misc. correspondence
1978-1985
CU+2
11/18/2008
No
Print
File room
Filice, Joe — Misc. correspondence
1995
CU+2
11/1:8/2008
No
Print
File room
Median Project — Staff reports, misc. correspondence,
1963-1999
CU+2
11'/1;8/2008
No
Print
copies of resolutions, presentations
File room
Joint Sewer Facility — Misc. correspondence, feasibility
1958-1989
CU+2
11/18/2008
No
Print
reports, staff reports, damage waivers, invoices
File room
Alan Viarengo — Misc. correspondence
2004-2006
CU+2
11/18/2008
No
Print
File room
Ground Water Charges — Misc. correspondence
1975-1993
CU+2
11/18/2008
No
Print
File room
County Communications — Misc. correspondence
1968-1981
CU+2
11/1!8/2008
No
Print
File room
Flags — Misc. correspondence, certificates
1975-2005
CU+2
11/18/2008
No
Print
File room
Carnivals — Misc. correspondence, insurance
1980-2005
CU+2
11/18/2008
No
Print
certificates
File room
Museum — Public notice, misc. correspondence, staff
1985-1993
CU+2
11/18/2008
No
Print
reports, copies of resolutions
File room
City property for sale — Misc. correspondence, public
1967-1991
CU+2
11/19/2008
No
Print
notices, staff reports, Option Agreement
Inventory completed by Susan Johnson
Date 11/19/2008
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
Page
of
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Animal Control— Misc. correspondence, reports,
1965-2000
CU+2
11/19/2008
No
Print
-copies of resolutions, copies of ordinances, public
notices
File room
Gavilan College — Misc. correspondence, copies of
1964-
CU+2
11/19/2008
No
Print
resolutions, presentations, staff reports
File room
Contract — Animal, Services Agreement with Humane
2001-2003
T+5
11/19/2008
No
Print
Society of Santa Clara Valley
File room
Contract— Gavilan College
2001-2002
T+5
11/20/2008
No
Print
File room
Street lighting— Staff reports, public notices, misc.
1961-1999
CU+2
11/20/2008
No
Print
correspondence, copies of resolutions
File room
Contract — County of Santa Clara
1966
T+5
11/20/2008
No
Print
File room
Contract — Howard Electric, Inc.
1981
T+5
11/20/2008
No
Print
File room
Contract — Pacific Gas & Electric (PG&E)
1996
T+5
11/20/2008
No
Print
File room
Seventh Street Extension — Misc. correspondence,
11965-1967
I CU+2
111/20/2008
I No
Print
reports
I
File room
League of California Cities— Misc. correspondence
1989-2005
CU+2
11/20/2008
No
Print
File room
Atlantic Richfield Company— Misc. correspondence
1968
CU+2
' 11/20/2008
No
Print
File room
I Alleys — Misc. correspondence, public notices, copies
CU+2
No
Print
staff
of resolutions, reports
11968-1979
I
111/20/2008
I
I
File room
I Deeds/Grants/Right-of-Ways — Misc. correspondence,
CU+2
No
Print
staff reports, copies of resolutions
11938-1991
I
111/20/2008
I
I
File room
Henry Miller Trust Fund — Misc. correspondence, copy
1962-1971
CU+2
No
Print
I of resolution
I
I
111/21/2008
I
I
File room
Truck Routes — Misc. correspondence, staff reports,
1977-2005
CU+2
11/21/2008
No
Print
public notices, copies of resolutions, copies of
ordinances
File room
'Miller Park— Misc. correspondence; staff reports, grant
1964-1966
CU+2
11/21/2008
No
Print
application information, copies of resolutions, appraisal
report
File room
City Parks - Misc. correspondence, staff reports, public
1972-2005
CU+2
11/21/2008
No
Print
notices, master plan drafts, copies of resolutions, copies
of ordinances
Fileyoom
Contract— Valley'_Crest Landscape, Inc.
1996-1997
T+5
1� 11124'/2008
No
Print
File room
Contract — California Conservation Corps
1999
T+5
1 11/24/2008
No
Print
File room
Contract — Hanna & Brunetti
1 1995
1 T+5
f 11/24/2008
1 No
Print
File room
Contract = Boulder Rocks
1998-1999
T+5
11/24/2008_
No
Print
Inventory completed by Susan Johnson
Date 11/24/2008
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE &CONTENT OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
File room
Grant — State of California Department of Parks and
19914992
Recreation — Renz Park and Butcher Park
-
Completion date 1992
File room
Contract — Robert Quatman, Inc.
1979
File -room
Contract — Farotte Construction Company
1976
File room
Contract — Beals Landscape Architecture, Inc.
1996-1997
File room
Preliminary Report for Sunrise Park — Park completion
1985
date 2006
File room
Weed Abatement — Public Notices, staff reports, misc.
1981-2005
correspondences, copies of resolutions, copies of
ordinances
File room _
_ Contract — Roberts Tractor Service
2002
File room
Taxicabs — Copies of resolutions, public notices, misc.
1947-1994
correspondence, .staff report, copies of ordinances
File room
Gentry International, Inc. — Misc. correspondence, staff
1979-1982
reports
File room
Bicentennial Programs/Funds — Staff reports, misc.
1976
correspondence
File room
Facilities Use & Rental Fees — Misc. correspondence,
1977-1982
staff reports.
File room
Electric Energy Purchase — Staff report, misc.
1997-1998
correspondence
File room
Pacific Gas & Electric (PG&E) — Misc. correspondence
1947-2004
not related to Franchise Agreement, public notices,
copies of ordinances, copies of resolutions
File room
Street Numbering System — Public notices, copies of
1962-1982
ordinances, staff reports, misc. correspondence
File room
Baylands Plan —Misc. correspondence
1970
File room
City Anniversaries/Celebrations — Misc.
1995-2000
correspondence
File room
Pajaro River— Staff reports, misc. correspondence,
1965-1999
flood control reports, public notices
File room
Census (State) — Misc. correspondence
1965-2005
File room
ABAG — Misc. correspondence, copies of resolutions,
1968-2004
staff reports, petition
Inventory completed by Susan Johnson
Date 11/26/2008
Page of
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+5
11/24/2008
No
Print
T+5
11/24/2008
No
Print
T+5
11/24/2008
No
Print
T+5
IIi24/2008
No
Print
CU+2
1.1/24/2008
No
Print
CL+2
11/25/2008
No
Print
T+5
11/25/2008
No
Print
CU+2
11/26/2008
No
Print
CU+2
11/26/2008
No
Print
CU+2
11/26/2008
No
Print
CU+2
11/26/2008
No
Print
CU+2
11/26/2008
No
Print
CU+2
11/26/2008
No
Print
CU+2
11/26/2008
No
Print
CU+2
11/26/2008
No
Print
CU+2
11/26/2008
No
Print
CU+2
I1/26/2008
No
Print
CU+2
11/26/2008
No
Print
CU+2
11/26/2008
No
Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
Page of
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Subdivision Standards/Fees — Misc. correspondence,
1957-1997
CU+2
12/1/2008
No
Print
copies of resolutions, copies of ordinances, staff
reports, public notices
File room
Department of Transportation — Public notices, misc.
1968-2003
CU+2
12/l/2008
No
Print
correspondence, copies of resolutions, staff reports
File room
Underground Utilities — Copies of resolutions, copies
1967-2004
CU+2
I2/1/2008
No
Print
of ordinances, public notices, misc. correspondence,
staff reports
File room
Gilroy Golf Course — Misc. correspondence, staff
1967-2002
CU+2
1,2/1/2008
No
Print
reports
File room
Contract — Hewell & Sheedy Construction, Inc.
1900 _
T+5
12/1/2008
No
Print
File room
Contract — Ledyard Company
1990
T+5
12/1/2008
No
Print
File room
Contract — Harry Cadwalader
1984-1985
T+5
12/1/2008
No
Print
File room
Contract — Frank Murphy
19804984
T+5
12/1/2008
No
Print
File room
Contract — Gilroy Golf and Country Club
1960-1985
T+5
12/l/2008,
No
Print
File room
Contract — Economics Research Associates (ERA)
1 1999
T+5
12/1%2008
No
�_ Print
File room
Peterson Rezoning — Public notices
1978
CU+2
12/2/2008
' No
Print
File room
Social Security — Misc. correspondence
1963-1991
CU+2
12/2/2008
No
Print
File room
Postal Services — Misc. correspondence
1975-1983
CU+2
12/2/2008
No
Print
I File room
I Urban Water Management Plan — Public notices,
2004-2005
CU+2
No
Print
copies of resolutions, staff reports
I
I
112/2/2008
I
I
File room
Pieters-Wheeler Seed Company — Public notices, copy
1972
I
CU+2
12/2/2008
No
Print
of resolution
I,
I
I
I
File room
I Contel of California— Misc. correspondence, copy of
1965-1985
CU+2
No
Print
resolution
I
112/2/2008
I
I
File room
Wheeler Center— Public notices, misc. correspondence
1978-1988
CL+10
12/2/2008
1 No
ji Print
File room
I Migrant Labor Camps — Staff reports, public notices,
CU+2
No
Print
misc. correspondence,
119754995
I
112/2/2008
I
II
File room
I Drug/Alcohol Prevention — Misc. correspondence,
CU+2
No
Print
public notices, copies, of resolutions
11974-2000
I
112/2/2008
I
File room
Traffic Safety/Control — Misc. correspondence, staff
1978-2002
CU+2
12/2/2008
No
Print
reports, copies of resolutions, copies of ordinances,
public notices, petition
File room
Budget —Misc. correspondence, copies of resolutions,
1979-2005
CU+2
12/3/2008
No
Print
public notices
I'
File room
Administrative Code _ Copies of ordinances, copies of
I'
1980-2006
CU+2
12/2/2008
No
Print
resolutions; staff reports, misc, correspondence
I!
I
I
I
I
Inventory completed by Susan Johnson
Date 12/3/"
RECORD
LOCATION
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File -room
File room
File room
File room
File room
File room
File room
File room
File room
File room
DESTRUCTION OF OBSOLETE ,,.-ECORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
RECORD (refer to retention schedule)
RECORDS
Computer System & Equipment — Staff reports, misc.
1985-1999
correspondence, public notices, reports
Contract — Info Solutions
1994
Contract — Unisys Corporation
1988-1994
Cable Television — Staff reports, misc. correspondence,
1965-1999
copies,of resolutions, copies of ordinances, public
notices
Contract — Innovative Technologies, LTD.
.2003
Mobile Homes — Staff reports, copy of resolution, copy
1970-1982
of ordinance
Industrial Development — Misc. correspondence, staff
1961-1986
reports, misc. correspondence, copies of resolutions,
copies of ordinances, public notices
Frisone, Larry— Staff reports, misc. correspondence
1971-1986
Luchessa Avenue Railroad Crossing— Misc.
1966-1972
correspondence
Gilroy Medical Center— Copies of ordinances, public
1964-1990
notices, copy of resolution, misc. correspondence, staff
report
Airports — Misc. correspondence, staff reports
1984-1992
City Treasurer — Staff report
1996
Gilroy Development Company— Staff report, misc.
1966-1969
correspondence
Parks and Recreation — Misc. correspondence, staff
1992
report, copies of resolutions
Deputy City Clerk — Staff reports
1988-1998
Southern Pacific Transportation — Staff reports, misc.
1962-1978
correspondence
Chamber of Commerce — Misc. correspondence, staff
1974-1997
reports
Signalization — Staff reports, misc. correspondence,
1974-2004
public notices
Tax Rates — copies of ordinances, public notices, staff
11974-11998
reports, misc. correspondence, copies of resolutions
Street/Alley Improvements — Staff reports, copies of
I971-1996
ordinances, misc. correspondence, public notices
Inventory completed by Susan Johnson
Date 12/9/2008
Page of
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
12/4/2008
No
Print
T+5
12/4/2008
No
Print
T+5
12/4/2008
No
Print
CU+2
12/4/2008
No
Print
T+5
12/4/2008
No
Print
CU+2
12/4/2008
No
Print
CU+2
12/4/2008
No
Print
CU+2
12/4/2008
No
Print
CU+2
12/5/2008
No
Print
CU+2
12/5/2008
No
Print
CU+2
12/5/2008
No
Print
CU+2
12/5/2008
No
Print
CU+2
12/5/2008
No
Print
CU+2
12/5/2008
No
Print
CU+2
12/5/2008
No
Print
CU+2
12/9/2008
No
Print
CU+2
12/9/2008
No
Print
CU+2
12/9/2008
No
Print
CU+2
1'2/9/2008
No
Print
CU+2
12/9/2008
No
Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
Page of
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Contract- George Renz Construction
1971-1977
T+5
12/9/2008
No
Print
File room
Contract - Santa Clara County Transit District
1983
T+5
12/9/2008
No
Print
File room
Contract - Granite Construction Company
1982-1983
T+5
12/9/2008
No
Print
File room
Contract - Piazza Construction Company, Inc.
1983
T+5
12/9/2008
No
Print
File room
Contract = Santa Clara County
1981
T+5
12/9/2008
No
Print
File room
Contract - Raisch Construction Company
1989
T+5
12/9/2008
No
Print
File room
Contract - Grade -Way Construction
1987
T+5
12/9/2008
No
Print
File room
Llagas Creek Watershed Project - Public notices, staff
1963-1995
CU+2
12/9/2008
No
Print
reports, misc. correspondence, copies of resolutions,
petition
File room
Contract - San Martin Sales Company
1957-1958
T+5
12/10/2008
No
Print
File room
Contract- Santa Clara Valley Water District
1987-1988
T+5
12/,10/2008
No
Print
File room
Sewer Service Rates - Misc. correspondence, copies of
1958-2003
CU+2
12/10/2008
No
Print
resolutions, staff reports, copies of ordinances, public
notices
I File room
Records Management - Copies of resolutions, staff
1967-2003
CU+2
12/10/2008
No
Print
reports, misc. correspondence
I
I
I
I
I
File room
I Cardrooms —Misc. correspondence, public notices,
CU+2
12/10/2008
No
Print
staff reports, copies of resolutions, copies of ordinances
11980-2003
I
I
I
File room
Records Management Retention Guidelines
1967
S+4
12/10/2008
No
Print
File room
Abandoned Vehicles Program - Misc. correspondence,
1973-2001
CU+2
12/10/2008
No
Print
public notice, staff reports, copies of resolutions, copies
of ordinances
File room
Inter -City Council - Misc. correspondence
1976-1987
CU+2
12/10/2008
No
Print
File room
Street Abandonments/Vacations - Public notice, staff
1966-2004
CU+2
12/10/2008
No
Print
reports,: misc. correspondence, copies of resolutions,
copies of ordinances
File room
Contract - Cole, Raywid & Braverman LLC
2002
T+5
12/15/2008
No
Print
File room
Contract - Contrex_
19904999
T+5
12/16/2008
No
Print
I File room
I Drug/Alcohol Prevention - copy of Statement by
1995
CU+2
No
Print -,
Domestic Nonprofit Corporation from State of CA
I
112/17/2008
I
I
I File room
I Contract - County of Santa Clara Health Department
T+5
No
Print
Bureau of Drug Abuse Services
11989
I
112/17/2008
I
I
File room
Contract - The Bridge Counseling Center
1995
T+5
12/17/2008
No
Print
I File room
I Contract - South County Alternatives Drug Abuse and
1973-1976
I T+5
No
Print
Crisis Center
112/17/2008
I
I
Inventory completed by Susan Johnson
Date 12/1'7
DESTRUCTION OF OBSOLETE ,,ECORDS INVENTORY
Page of
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Contract — Central Roofing
1982
CL+10
1/6/2009
No
Print
File room
Contract — Enterprise Electric
1982
CL+10
1/6/2009
No
Print
File room
Old City Hall — Lease agreements— Gilroy Historical
1980
CL+10
1/7/2009
No
Print
Society, Hoffman & Associates, Edward J. Lazzarini
and Frederick F. Lombardi, and Russell and Nancy
Hendrickson
File room
Old City Hall — Misc. correspondence, public notices,
1984
CU+2
1/7/2009
No
Print
copies of resolutions,
File room
Contract — Perma Green Hydroseeding
2002
T+5
1/8/2009
No
Print
File room
Contract — Perma Green Hydroseeding
1996-1997
T+5
1/8/2009
No
Print
File room
Las Animas Veterans Park — Misc. correspondence,
1994-2006
CU+2
1/8/2009
No
Print
staff reports, public notices, copies of resolutions
File room
Contract — Munkdale Bros. Inc. _ _
1988
T+5
1/8/2009
No
Print
File room
_
Contract — Cal Clay Corporation
1982
T+5
1/8/2009
No
Print
File room
Paying Agency Agreement — Misc. correspondence
1959-1991
CU+2
1/9/2009
No
Print
File room
Contract — Bank of America
1981
T+5
1/9/2009
No
Print
File room
Census (Federal) — Misc. correspondence
1970-2001
CU+2
1/9/2009
No
Print
File room
Itinerant Merchants, Etc. — Copy of ordinance, staff
1970-1999
CU+2
1/9/2009
No
Print
reports, copy of resolution, public notices
File room
Gilroy Elks Lodge — Misc. correspondence, staff
1967-1983
CU+2
1/9/2009
No
Print
reports, public notices
File room
Bollenbacher & Kelton — staff reports, misc. _
1967-1974
CU+2
1/9/2009
No
Print
correspondence, copy of resolution,
File room
Contract — Ernest Brooks
2002
T+5
1/9/2009
No
Print
File room
Contract — Prestige Investigations
2003
T+5
1/9/2009
No
Print
File room
Contract — South Valley Systems Resources
2002-2003
T+5
1/9/2009
No
Print
File room
Contract — FasTrack Fleet Management Software
1997-1999
T+5
1/12/2009
No
Print
Service Agreement
File room
Claims — Staff reports
1986-2006
CU+2
1/13/2009
No
Print
File room
Agricultural Wastewater Facility— Copies of
1976-1991
CU+2
1/13/2009
No
Print
resolutions, copies of ordinances, public notices, staff
reports, misc. correspondence
File room
Contract — Dan Caputo Company
1980
T+5
1/13/2009
No .
Print
File'room
Contract — J. B. Gilbert & Associates
11979
T+5
1/13/2009
No
Print
File room
Contract — Granite Construction Company
1�976
T+5
1'/13/2009
No
Print
File room
Contract — George C. Renz Construction Company
1974
T+5
1/13/2009
No
Print
File room _
Contract — Rain for Rent
1986-1992
T+5
1/13/2009
, No
Print
Inventory completed by Susan Johnson
Date 1/13/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
LOCATION
RECORD (refer to retention schedule)
File room
Contract — Cal -Coast Irrigation, Inc.
File room"
Contract — Granite Construction Company
File room
Office of Emergency Services — Misc. correspondence,
public notices, copies of resolutions, staff reports
File room
Contract — State of California Specialized Training
Institute
File room
Contract — State of California 2003 Emergency
Management Performance Grant
File room
Contract — Val's Plumbing & Heating, Inc.
File room
Contract — Best Roofing & Waterproofing, Inc.
File room
Civic Center Complex — Misc. correspondence, public
notices, copies of resolutions, staff reports
File room
Contract — Perma-Green Hydroseeding, Inc.
File room
I Employee Pay Plan — Copies of resolutions, staff.
reports, copies of ordinances, misc. correspondence
File room
Human Resources Department — Misc. correspondence,
staff reports, copies of resolutions, copies of
ordinances, public notices
File room
Contract — Craig, Pratt & Associates
File room
Contract — Western Temporary Services
File room
Gilroy General Plan — Public notices, copies of
resolutions, copy of ordinance, misc. correspondence,
staff reports
File room
Contract — Freitas & Freitas
File room
Contract — Duncan & Jones
File room
Contract — Melvin Lee Associates
File room
'Contract— William Spangle:& Associates
File room
Contract — Earth Metrics Incorporated
File room
Uvas Park Drive — Misc. correspondence, staff reports,
I copy of ordinance, public notices, petition, maps
File room
Contract — William G. Bloomquist
File room
Contract — Granite Construction Company
File room
Contract — MacKay & Somps, Civil Engineers
File room
Housing Authority (County) — Staff reports, misc.
correspondence, copies of resolutions, public notices,
copy of ordinance, petition
Inventory completed by Susan Johnson
Date 1/21/2009
Page of
DATE OF
REQUIRED
I
DATE OF
CONFIDENTIAL
TYPE OF
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
1987
T+5
1/14/2009
No
Print
1980-1985
T+5
1/14/2009
No
Print
1966-2002
CU+2
1/14/2009
No
Print
1986 T+5 1/14/2009 No
2003 CL+5 1/14/2009 1 No
2003
T+5
2003
T+5
1976-2003
I CU+2
1995-1996
T+5
1983-2006
I CU+2
1969-1992
I CU+2
2001
1992
1973-2006
1985-1990
1978
1996
1975
1974
11978-1988
1980
1979
1978
1970-1994
T+5
T+5
CU+2
I T+5
T+5
T+3
T+5
T+5
CU+2
T+5
T+5
T+5
CU+2
1/14/2009
I No
1/14/2009
No
11/14/2009
I No
1/15/2009
No
1/15/2009
No
1/16/2009
1/16/2009
1/16/2009
1/20/2009
1/20/2009
1/20/2009
1/20/2009
1/20/2009
1/20/2009
1 1/21/2009
MW
Print
Print
Print
Print
Print
Print
Print
I Print
No Print
No Print
No 1 Print
No
Print
No
Print
No
Print
No
Print
No
Print
No
1 Print
1/21/2009
No
Print
1/21/2009
No
Print
1/21/2009
No
Print
1/21/2009
No
Print
DESTRUCTION OF OBSOLETL s.ECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
File room
Elections (Municipal) — Misc. correspondence, public
1973-1998
notices, copies of resolutions
File room
Commissions/Boards — Public notices, staff reports,
1995-2006
misc. correspondence, copies of resolutions, copies of
ordinances
File room
Mid -Decade Census — Misc. correspondence, staff
1974-1983
reports
File room
Contract — Santa Clara County
1975
File room
Gilroy Historical Society — Public notices, staff reports
1973-1995
File room,
Kern Avenue Water Line — Staff reports, misc.
1967-1969
correspondence
File room
LoBue, Vic — Misc. correspondence, public notices,
1975-1987
staff reports
File room
Triton Museum — Misc. correspondence
1981
File room
Auto Wrecking & Salvage Operation— copies of
1967-1987
resolutions, misc. correspondence, staff reports, public
notices
File room
Lease agreement — Frank Robinson and Jesse Abbott
1967
File room
Nuclear Plants/Testing — misc. correspondence, copy of
1986-1996
resolution
File room
Howson's Inc. — misc. correspondence, public notice,
1988-1990
copies of resolutions, staff reports
File room
Chestnut Street Extension (North) — misc.
1966-1972
correspondence, public notice, petitions
File room
Ambulance Services — copies of resolutions, copies of
1,964-2001
ordinances, staff reports, public notices
File room
Contract — Stephens & Poletti Ambulance, Inc.
1990-1995
File room
Variance Requests — public notices, staff reports,
1973-2000
copies of resolutions, misc. correspondence
File room
Water Pressurization Project — misc. correspondence,
1961-1971
staff reports
File room
Contract — William E. Errek
1969
File room
Wheeler Hospital — misc. correspondence, public
I978-1990
notices, staff reports, copy of ordinance, petitions
File room
Zoning Ordinance — staff reports, public notices, copies
I970-2006
of ordinances, misc. correspondence, copies of
resolutions, petition
Inventory completed by Susan Johnson
Date 1/23/2009
Page of
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
1/21/2009
No
Print
CU+2
1/21/2009
No
Print
CU+2
1/22/2009
No
Print
T+5
1/22/2009
No
Print .
CU+2
1/22/2009
No
Print
CU+2
1/22/2009
No
Print
CU+2
1/22/2009
No
Print
CU+2
1/22/2009
No
Print
CU+2
1/22/2009
No
Print
T+5
1/22/2009
No
Print
CU+2
1/22/2009
No
Print
CU+2
1/22/2009
No
Print
CU+2
1/22/2009
No
Print
CU+2
1/22/2009
No
Print
T+5
1/22/2009
No
Print
CU+2
1/23/2009
No
Print
CU+2
1/23/2009
No
Print
T+5
1/23/2009
No
Print
CU+2
1/23/2009
No
Print
CU+2
1/23/2009
No
Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
Page
of
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Gilroy Unified School District — public notices, copies
1974-2006
CU+2
1/27/2009
No
Print
of resolutions, copies of ordinances, staff reports, misc.
correspondence, petition
File room
Santa Clara Valley Water District — staff reports, public
1970-2007
CU+2
1/29/2009
No
Print
notices, misc. correspondence, copies of resolutions,
copies of ordinances, water reports
File room
Contract — Santa Clara Valley Water District
1978-1988
T+5
1/30/2009 _
No
Print
File room
Contract — Arcadia Development Company
1974
CL+10
1/30/2009
No
Print
File room
Santa Teresa Boulevard— misc. correspondence, staff
196571996
CU+2
1/30/2009
No
Print
reports
I
File room
Santa Clara County Library Commission — staff
1987-1988
CU+2
1/30/2009
No
Print
reports, misc. correspondence
I
File room
Infrastructure Task Force — staff report
1993
CU+2
1/30/2009
No
Print
File room
Gas Tax Funds — misc. correspondence, staff reports,
1967-1982
CU+2
1/30/2009
No
Print
File room
Chiesa, M. — staff reports, misc. correspondence
1967-1983
CU+2
1/30/2009
No
Print
File room
First Baptist Church — staff reports, misc.
1971-1975
CU+2
No
Print
correspondence
I
11/30/2009
I
I
File room
Contract — B&C Termite Control, Inc.
1974
T+5
1/30/2009
No
Print
File room
I Arts Council of Santa Clara County — staff report, misc.
1995-1997
CU+2
No
Print
correspondence
I
11/30/2009
I
I
File room
Coyote Valley — misc. correspondence
2005
CU+2
2/2/2009
No
Print
File room
Pappani, Chester — staff reports, misc. correspondence,
I.
1970-1977
CU+2
2/2/2009
No
Print
copy of resolution
File room
Christmas Hill Park — misc. correspondence, staff
1962-2006
CU+2
2/2/2009
No
Print
reports, public notices, copies of resolutions ,
I
I
I
I
I
File room,
Contract — Kimura Garfmkel
1974
T+5
2/2/2009
No
Print
File room
Contract — Piazza Construction Company
1982-1983
T+5
2/2/2009
No
Print
File room
Contract — Wear Construction
1982
T+5
2/2/2009
No
Print
File room
Contract — Perma Green Hydroseeding
2001
T+5
2/3/2009
No
Print
File room
I Schmitt/Gardner —public notices, maps, staff reports,
CU+2
No
I Print
copy of resolution
11998
I
12/3/2009
I
1
File room
Little League — misc. correspondence, staff reports
19754:992
CU+2
2/3/2009
No
Print
File room
El Rancho San Benito — information file
2006
CU+2
2/3/2009
No
Print
File room
I Capital Improvement Budget— staff reports, public
CU+2
No
Print
notices; misc. correspondence
11982-2006
I
12/3/2009
I
I
File room
Bicycle Park — staff report
2006
CU+2
2/3/2009
No
Print
Inventory completed by Susan Johnson
Date 2/3/2009
RECORD
LOCATION
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
DESTRUCTION OF OBSOLETE KECORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
RECORD (refer to retention schedule)
RECORDS
Water Tank/Reservoirs — public notices, staff reports,
1969-2002
copies of resolutions, misc. correspondence
Contract — Pacific Mechanical Corporation
2000-2003
LAFCO — misc. correspondence, staff reports
1976-2007
Health/Life Insurance — misc. correspondence, staff
1989-
reports, copies of resolutions,
Contract - Confederation Life
1977-1995
Utilities Accounts — public notices, staff reports, copies
1987-1997
of ordinances
State/Federal Legislation — staff reports, copies of
1972-2007
resolutions, misc. correspondence
Ordinance Codification — staff reports, public notices,
1950-2007
copies of ordinances, copies of resolutions
Telecommunications — misc. correspondence
2006
Self -Help Housing Projects — misc. correspondence,
1967-1981
staff reports, public notices
Pedestrian Safety Award — misc. correspondence
1967-1985
Boyle, William (Luchessa Avenue) — staff reports,
1965-1972
misc. correspondence
Highway 25 — misc. correspondence, staff reports
1980-1999
Contract — State of California Department of
2002
Transportation
Contract — Eagle Ridge Development Company
2001
Pan Tempo Properties — staff reports, misc
1987-1996
correspondence, copies of ordinances, publicnotices
Public Art Projects/Murals — misc correspondence,
2001-2006
staff reports
Adult Businesses — public notices, staff reports, misc
1981-1999
correspondence, copies of ordinances
Street Trees — staff reports, misc. correspondence,
1914-2006
public notices, copies of resolutions, copies of
ordinances
Akshar LLC - copies of resolutions, staff reports
2006
Railroad Museum - misc. correspondence, staff reports
2003
Fire Department — misc. correspondence, staff reports,
1960-2007
copies of resolutions, public notices
Inventory completed by Susan Johnson
Date 2/9/2009
Page of
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
2/3/2009
No
Print
T+5
2/3/2009
No
Print
CU+2
2/3/2009
No
Print
No
Print
T+5
2/3/2009
No
Print
CU+2
2/4/2009
No
Print
CU+2
2/4/2009
No
Print
CU+2
2/4/2009
No
Print
CU+2
2/5/2009
No
Print
CU+2
2/5/2009
No
Print
CU+2
2/5/2009
No
Print
CU+2
2/5/2009
No
Print
CU+2
2/5/2009
No
Print
T+5
2/5/2009
No
Print
T+5
2/5/2009
No
Print
CU+2
2%5/2000
No
Print
CU+2
2/5/2009
No
Print
CU+2
2/5/2009
No
Print
CU+2
2/9/2009
No
Print
CU+2
2/9/2009
No
Print
CU+2
2/9/2009
No
Print
CU+2
2/10/2009
No
Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
LOCATION
RECORD (refer to retention schedule)
File room
Contract — Lifeguard Insurance
File room
Contract — Mutual Benefit Life
File room
Contract — Kaiser Foundation Health Plan
File room
Contract— Ben Morton and Donald E. Malinoff
File room
Contract — Van Pelt Fire Trucks
File room
Contract — Citygate Associates
File room
Contract — Mission College
File room
Contract — Gilroy Historical Society
File room
Contract — Roman Catholic Archbishop of San
Francisco
File room
Santa Clara County Grand Jury — misc. correspondence
File room
Lutheran Church Property — staff reports, misc.
correspondence
File room
Material & Supplies — staff report
File room
Police Department — misc. correspondence, staff
reports, copies of resolutions, surveys, reports, public
notices, contamination documents
�. File room
Police Department — contamination records
File room
Contract — San Jose Tallow Company
File room
Contract — The Omega Group
File room
Contract — Marchione & Spero Research Center
File room
Contract — Kuehling, Jerome and Ruth
File room
Contract — Fortino, F. Steven and Geralyn
File room
Contract — Quiroz, Martin and Julie
File room
Contract — Castro, John and Lurline
File room
Contract — Santa Clara County Public Health Dept.,
File room
Contract — Gilroy Unified School District
File room
Contract — City of San Jose
File room
( Contract — County of Santa Clara
File room
Contract — Allied Agencies Narcotic Enforcement
Council
File room
Contract — UNET
File room
Military. Bases — misc. correspondence
Fide room
Fire Zone — copy of ordinance
File room
Sidewalks/Curbs/Gutters — public notices, copies of
resolutions, staff reports, misc correspondence,.misc.
correspondence
Inventory cnleted by Susan Johnson
Date 2/17,
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
RECORDS
RETENTION , .
DESTRUCTION
YES/NO
1985-1994
T+5
2/9/2009
No
1987-1994
T+5
2/9/2009
No
1971-1994
T+5
2/9/2009
No
1979 '
T+5
2/9/2009
No
1968
T+5 _
2/9/2009
No
1999-2004
T+5
2/10/2009
No
1990
T+5
2/10/2009
No
1,977
T+5
2/10/2009
No
1963
T+5
2/11/2009
No
1987-1992
CU+2
2/1`1/2009
No
1967-1983
CU+2
2/11/2009
No
TYPE OF
MEDIA
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
1995 CU+2 2/11/2009 No Print
1979-2006 CU+2 2/12/2009 No Print
1986-1,994
CU+10
2/12/2009
No
Print
1998-2000
T+5
2/13/2009
No
Print
2000-2001
( T+5
2/13/2009
No
' Print
1998
T+5
2/13/2009
No
Print
1999
CL+10
2/13/2009
No
Print
1998
CL+10
2/13/2009
No
Print
1998
CL+10
2/13/2009
No
Print
1998
CL+10
2/13/2009
No
Print
2000-2002
T+5
2/13/2009
No
Print
1971
T+5
2/13/2009
No
Print
1980
T+5
2/13/2009
No
Print
1982-1987
T+5
2/13/2009
No
Print
1988-1991
I T+5
12/17/2009
I No
I
Print
1990-1992
T+5
2/17/2009.
No
Print
1995
CU+2
2/17/2009
No
Print
1973
CU+2
2/17/2009
No
Print
1961-2006
CU+2
2/17/2009
No
Print
RECORD
LOCATION
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
DESTRUCTION OF OBSOLETE x.ECORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
RECORD (refer to retention schedule)
RECORDS
Westfield Shopping Center — staff report
2006
Contract— George Bianchi Construction, In_c.
1976
Contract — Andero Construction, Inc:
1975
Water Wells — public notices, misc. correspondence,
1981-2007
staff reports, copies of resolutions
Contract — James M. Montgomery Consulting
1984-1986
Engineers, Inc.
Contract — Chappell Pump, Inc.
1979
Castlewood Park/Filice Family Estate — staff reports,
1968-1980
misc. correspondence, public notices, copies of
resolutions
-
Contract — American Development Corporation
1978
Contract — South Country -Castlewood
1977
Contract — Ross Park Homes, Inc.
1972
General Obligation Bonds — public notices, misc.
1970-1978
correspondence
Employee Retirement Plans — copies of resolutions,
1968-2006
copies of ordinances, misc. correspondence, staff
reports, public notices
De Nova Homes — public notices, copies.of resolutions,
2006
staff report
Circuses = staff reports, misc. correspondence
1980-1991
Constitution (State)_.— misc. correspondence
1995-1996
Bonds — misc. correspondence; copies of ordinances,
1980-1988
public notices, copy of resolution
Domestic Violence — misc. correspondence
1995-1997
Employee Suggestion Program — misc. correspondence
2004
Fair Labor Standard Act (FLSA) — staff reports, copies
1974-1985
of resolutions,
Sanchez, Al — misc correspondence, staff report
1982-1991
Perchlorate Contamination — misc. correspondence
2006
Water Conservation— misc. correspondence; staff
1983-1996
reports, public notices, water reports, copies of
resolutions, copies of ordinances
City Seal —staff reports; misc. correspondence
1983-2003
Annexation Policies = staff reports, misc.
1966-2002
correspondence, copies of resolutions
Inventory completed by Susan Johnson
Date 2/24/2009
REQUIRED DATE OF CONFIDENTIAL TYPE' OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
2/17/2009
No
Print
T+5
2/17/2009
No
Print
T+5
2/:17/2009
No
Print
CU+2
2/18/2009
No
Print
T+5
2/18/2009
No
Print
T+5
2/18/2009
No
Print
CU+2
2/18/2009
No
Print
T+5
2/18/2009
No
Print
T+5
2/18/2009
No
Print
T+5
2/18/2009
No
Print
CU+2
2/18/2009
No
Print
CU+2
2/18/2009
No
Print
CU+2
2/19/2009
No
Print
CU+2
2/19/2009
No
Print
CU+2
2/19/2009
No
Print
CU+2
2/19/2009
No
Print
CU+2
2/19/2009
No
Print
CU+2
2/19/2009
No
Print
CU+2
2/19/2009
No
Print
CU+2
2/19/2009
No
Print
CU+2
2/20/2009
No
Print
CU+2
2/24/2009
No
Print
CU+2
2/24/2009
No
Print
CU+2
2/24/2009
No
Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
One -Way Streets —' copy of resolution, staff report
1996
CU+2
2/24/2009
No
Print
File room
Garden Valley Foods — misc correspondence, staff
1984-1998
CU+2
2/24/2009
No
Print
reports
File room
Senior Center — misc. correspondence, staff reports,
1974-2002
CU+2
2/25/2009
No
Print
public notices; copy of resolution
File room
Contract = Gary Thompson Construction
1995-1996
T+5
2/25/2009
No
Print
File room
Contract — Larkin Mechanical & Sheet Metal
1977
T+5
2/25/2009
-No
Print
File room
Contract — Kimura/Garfinkel
1975
T+5
2/25/2009
No
Print
File room
Contract — Hampshire Construction Company
1987
T+5
2/25/2009
No
Print
File room
Contract —.Osborne Painters & Dec
2002
T+5
2/25/2009
No
Print
File room
Contract — Cottage Floor, Inc.
2002
T+5
2/25/2009
No
Print
File room
Contract — Aitken Associates
1991
T+5
2/25/2009
No
Print
File room
Kurtt-International Trucks - misc. correspondence,
2002
CU+2
2/25/2009
No
Print
staff report
File room
Costco — staff report, copy of resolution
2001-2002
CU+2
2/25/2009
No
Print
File room
Lowe's — staff report, copy of resolution
2002
CU+2
2/25/2009
No
Print
File room
'Gilroy Foods — staff reports, misc. correspondence,
1984-1994
CU+2
2/25/2009
No
Print
public notices, copies of ordinances
I
I
File room
Day Laborers — staff report,. misc._ correspondence
2001
CU+2
2/25/2009
No
Print
File room
BMX Bicycle Track — misc. correspondence
2004-2007
CU+2
2/25/2009
No
Print
File room
Crown Zellerbach —.misc. correspondence
1968
CU+2
2/25/2009
No
Print
File'room
Cecilian and Morrell — copy of ordinance
1976
CU+2
2/25/2009
No
Print
File room
Sohal, Gurlup & Sudeet — copy of resolution, staff
1995-1-996
I CU+2
2/25/2009
I
I No
I Print
report
File room
Eagle Ridge Homeowners Association — public notices,
2004-2006
I CU+2
2/25/2009
No
Print
copy of ordinance; staff reports, misc. correspondence
I
I
I
I
File room
Contract — County of Santa Clara
1994
T+5
2/26/2009
No
Print
File room
Transit District — misc. correspondence,, staff reports,
I CU+2
No
Print
copy of resolution, petition
11973-1995
12/26/2009
I
I
File room
Contract — Santa Clara County Transit District
1995
T+5
2/26/2009
No
Print
File room
Safe Haven Program for Newborns— copy of
CU+2
No
Print
resolution, staff report, misc. correspondence
12005
I
12/26/2009
I
I
File room
Parades —copies of resolutions, misc. correspondence
1975-1985
CU+2
2/26/2009
No
Print
File room
Dangerous and Dilapidated Buildings Demolition —
1967-1997
CU+2
2/26/2009
No
Print
staff reports, copies of resolutions, misc.
correspondence, public notices
File room
Contract — Robinson & Moretti, Inc.
1997
T+5
2/26/2009
No
Print
Inventory completed by Susan Johnson
Date 2/26/'
RECORD
LOCATION
File. room
File room
File room
File room
File room
File room
File room
File room
File'room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
DESTRUCTION OF OBSOLETE t.,ECORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
RECORD (refer to retention schedule)
RECORDS
Speed Limits — staff reports, misc. correspondence,
1978-2006
copies of resolutions,_ petition, public notices
San Felipe Project—misc correspondence, copies of
1972-1,978
resolutions
Alcohol Beverage Control (ABC) — staff reports, misc.
1991-2001
correspondence, copies of resolutions
Certificates/Awards — misc. correspondence, staff
1984-2005
reports, copies of certificates
Stelling Subdivision — misc. correspondence
1968-1969
Railroad Crossing — copies of resolutions, copies of
1966-2002
ordinances, misc. correspondence, staff reports, public
notices, petition
Deferred Improvement Agreement — misc.
1999
correspondence
City Attorney — misc. correspondence, copies of
1989-2006
resolutions, staff reports
Contract — Downey Brand Seymou & Rohwer
2001
Contract — Jeffrey B. Hare
1999
Contract — Wintle & Kane
1998
South Valley Disposal & Recycling — public notices,
1968-2006
misc. correspondence, staff reports, petitions, copies of
resolutions, copies of ordinances
Contract — Hilton Farnkopf & Hobson
1993
Contract — Sherman & Feller
1996
Contract — Al Sanchez Volkswagen Mazda, Jeep -Eagle
1996-2000
Garden Estates — misc_ . correspondence, staff reports,
1963-1983
copies of resolutions, public notices
Contract — Walk Corporation
1963
Urban Beautification Project (Parks) — copies of
1969-1979
resolutions, misc. correspondence, staff reports
Contract — U.S. Department of Housing and Urban
1970
Development
Contract — Kimura/Garfinkel
1970
Royal Glen — staff report, copies of resolutions
2007
El Estero Carwash — staffreport, copies,of resolutions
2007
Davidson, Charles —.copy of ordinance, public notice,
1978
staff report
Inventory completed by Susan Johnson
Date 3/5/2009
REQUIRED DATE OF . CONFIDENTIAL TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
2/26/2009
No
Print
CU+2
2/26/2009
No
Print
CU+2
2/26/2009
No
Print
CU+2
2/26/2009
No
Print
CU+2
2/27/2009
No
Print
CU+2
2/27/2009
No
Print
CU+2
2/27/2009
No
Print
CU+2
3/3/2009
No
Print
T+5
3/3/2009
No
Print
T+5
3/3/2009
No
Print
T+5
3/3/2009
No
Print
CU+2
3/3/2009
No
Print
T+5
3/5/2009
No
Print
T+5
3/5/2009
No
Print
T+5
3/5/2009
No
Print
CU+2
3/5/2009
No
Print
T+5
3/5/2009
No
Print
CU+2
3/5/2009
No
Print
T+5
3/5/2009
No
Print
T+5
3/5/2009
No
Print
CU+2
3/5/2009
No
Print
CU+2
3/5/2009
No
Print
CU+2
3/5/2009
No
Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Uvas Dam Water Line — misc. correspondence, staff
1970-1976
CU+2
3/9/2009
No
Print
reports, public notices
File room
Parking Lots — misc. correspondence, staff reports,
1969-1996
CU+2
3/9/2009
No
Print
copies of resolutions, public notices
File room
Contract — Wells Fargo Bank Parking Lot
1969-1994
T+5
3/9/2009
No
Print
File room
Contract - D & T Construction
1982
T+5
3/9/2009
No
Print
File room
Contract — Santa Clara County
1-961
T+5
3/9/2009
No
Print
File room
Contract — Santa Clara County
1996
T+5
3/9/2009
No
Print
File room
S&P Properties —staff reports, copy of resolution
2007
CU+2
3/9/2009
No
Print
File room
Cote, Chris — public notices, staff reports, staff reports,
2004-2007
CU+2
3/9/2009
No
Print
copies of ordinances, copies of resolutions
File room
Contract — Santa Clara County Flood Control and
1961-1979
T+5
3/9/2009
No
Print
Water conservation District
File room
Contract — County of Santa Clara
1979
T+5
3/9/2009
No
Print
File room
Montes, Jose — staff reports, copy of resolution
2006
CU+2
3/10/2009
No
Print
File room
American Legion — misc. correspondence
1968-1973
CU+2
3/10/2009
No
Print
File room
Eastside Outfall,Sewer Line — bid information
1968
CU+2
3/10/2009
No
Print
File room
Library. — misc. correspondence, staff reports, copies of
1972-2002
CU+2
3/10/2009
No
Print
resolutions, public notices,
I
File room
Contract — Lopez -Mills Pipelines, Inc.
1968
T+5
3/10/2009
No
Print
File room
Contract — County of Santa Clara
1999
T+5
3/10/2009
No
Print
File room
Contract — County of Santa Clara
1974
T+5
3/11/2009
No
Print
File room
Contract— Gordon Farotte
1956
T+5
3/1 l/M09
No
Print
File room
Employee Associations — misc. correspondence, staff
T+5
No
'Print
reports, petition, copies of resolutions
11968-2006
I
13/11/2009
I
I
File room
Contract — Keil & Avery
1982-11986
T+5
3/11/2009
No
Print
File room
Contract.— Edward Reith
1975
T+5
3/11/2009
No
Print
File room
Hirasaki, Minabe — copy of resolution, misc.
CU+2
No
Print
correspondence
11959
I
13/12/2009
I
I
File room
Contract — Hirasaki Farms, Inc.
1959-I961
T+5
3/12/2009
No
Print
File room
San Ysidro Square — copy of ordinance, copy of
2006-2007
CU+2
No
Print
resolution, staff reports
I
I
13/12/2009
I
I
File room
Residential PUD' Amenity Policy — staff reports
2007
I: CU+2
3/12/2009
No
Print
File room
Mirafl'ores Homes — copies of resolutions, copies of
ICU+2
No
Print
ordinances, public notices, staff reports
12006
13/12/2009
I
I
Inventory completed by Susan Johnson
Date 3/12/2009
RECORD
LOCATION
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
DESTRUCTION OF OBSOLETh ..LCORDS INVENTORY
OFFICE OF RECORD/TITLE &CONTENT OF
DATE OF
RECORD (refer to retention schedule)
RECORDS
Business Licenses —public notices, copies of
19804993
ordinances, staff reports,,misc correspondence
Operation Brown Bag — misc correspondence, staff
1976-11992
report
Silicon Valley Workforce Investment Network — misc
2004-2005
correspondence
El Dorado Subdivision — staff reports, public notices,
1969-1979
misc correspondence
Loma Prieta Soils Conservation District — staff reports,
1974-1990
misc correspondence, copy of resolution
PSI Development — public notices, staff reports, copy
2006
of resolution
Giacalone-McDermott — public notices, staff report,
2006
copy of resolution
Gilroy/Morgan Hill/San Martin Consolidation — misc
1969-1971
correspondence
Landscape Maintenance Project — misc
1999-2001
correspondence, staff reports
Contract — Baxter, McDonald & Company
1070
Munson Subdivision — public notices, staff reports,
1968-1973
misc correspondence
Easements — misc correspondence, copies of
1959-2006
resolutions, staff reports
Property Acquisitions — staff reports, misc
1969-2007
correspondence, public notices, copies of resolutions
Agreements for purchase of property at 271 W. 7"' St. —
1983
Brodd, Hollwedel, Reese & Associates, B&T Pest
Control, Wood's Roofing, Ticor Title Insurance,
Prospectors Realty Inc.
Agreements for purchase of property at 6" and
1983
Railroad_ Sts. — Brodd, Hollwedel, Reese & Associates
Agreements for purchase of property at.7331 Hanna St.
1986
— Brodd, Hollwedel, Reese & Associates, Continental
Land Title Company,
Agreements.for purchase of property at Gilroy Rd. —
1984-1987
Continental Land Title Company, Gilbeau-Hulberg
Associates, Mary Victorino
Inventory completed by Susan Johnson
Date 3/12/2009
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
3/12/2009
No
Print
CU+2
3/12/2009
No
Print
CU+2
3/12/2009
No
Print
CU+2
3/12/2009
No
Print
CU+2
3/12/2009
No
Print
CU+2
3/12/2009
No
Print
CU+2
3/12/2009
No
Print
CU+2
3/12/2009
No
Print
CU+2
3/12/2009
No
Print
T+5
3/12/2009
No
Print
CU+2
3/12/2009
No
Print
CU+2
3/12/2009
No
Print
CU+2
3/12/2009
No
Print
CL+10
3/12/2009
No
Print
CL+10 3/12/2009 No Print
CL+10 3/12/2009 No Print
CL+10 3/12/2009 No Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS_
File room
Hazard Mitigation Plan — misc correspondence, copy of
2005
resolution, staff report, public notice
File room
Agreements for purchase of property at 7311 Hanna St.
1986
— Continental Land Title Company, Connie S. Villarba,
File room
Agreements for purchase of property at 7321 Hanna St.
1986
— Continental Land Title Company
File room
Agreements for purchase of property at corner of 1"
1988
and' Monterey Sts. — Continental Land Title Company
File room
Agreements for purchase of property at 2 lots on Kern
1988
Ave. — California Land Title Company, Anita Mason,
William & Charleen Amberg
File room
Agreements for purchase of property at corner of 7s'
1985
and Rosanna Sts. — Continental Land Title Company
File room
Agreements for purchase of property at 7301 Hanna St.
1987
— Continental Land Title Company, Matilda Ortega
File room
Agreements for purchase of property at 7311 Church
1985
St. — Continental Land Title Company, Juan and Celia
Ramirez
File room
Agreements for purchase of property at 7351 Hanna St.
1984
— Brodd, Hollwedel, Reese & Associates, Continental
Land Title Company
File room
Agreements for purchase of property at 7361 Hanna St.
1985
— Brodd, Hollwedel, Reese & Associates, Continental
Land Title Company,
File room
Agreements for purchase of property at 7341 Hanna St.
1987
— Brodd, Hollwedel, Reese & Associates, Continental
Land Title Company, Mary Espinosa
File room
Agreements for purchase of property at 285 Seventh
Street —Lawyers Title Insurance Corp.,
11987
File room
Agreements for purchase of property at 7321 Church
St. — Lawyers, Title Insurance Corp
11986
File room
Agreement — Santa Clara County
1993-1996 -
File room
Fences — staff reports, misc correspondence, copy of
resolution, public notices
11975-1996
File room
Contract — West Coast Fence
1996
File room
Downtown Beautification Tree Planting — staff reports,
I
public_ notices, misc correspondence, petition
11969-1970
Inventory completed by Susan Johnson
Date 3/16/2010
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
3/12/2009
No
Print
CL+10
3/12/2009
No
Print
CL+10
3/12/2009
No
Print
CL+10
3/12/2009
No
Print
CL+10
3/12/2009
No
Print
CL+10
3/13/2009
No
Print
CL+10
3/13/2009
No
Print
CL+10
3/13/2009
No
I Print
CL+10 13/13/2009 No I Print
CL+10 1 3/13/2009 - No I Print
CL+10 1 3/13/2009 No I Print
CL+10
13/13/2009
No
I Print
CL+10
13/13/2009
No
I Print
T+5
3/13/2009
No
Print
ICU+2
13/16/2009
No
I Print
T+5
3/16/2009
No
Print
I CU+2
1 3/16/2009
No
1 Print
DESTRUCTION OF OBSOLETE xcECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
'DESTRUCTION
YES/NO
MEDIA
File room
Land Trust for Santa Clara County — staff reports,
2002-2004
CU+2
3/16/2009
No
Print
copies of resolutions, misc correspondence
File room
Gilroy Dispatch — staff reports, misc!correspondence
1980-1981
CU+2
3/16/2009
No
Print
File room
Gilroy Theater Company — copies of ordinances, misc
1968-1974
CU+2
3/16/2009
No
Print
correspondence, staff reports, public notices
File room
Standard Oil Company— misc correspondence, staff
1970-1972
CU+2
3/16/2009
No
Print
reports
File room
CBM Capital Resources — staff reports, misc
1996
CU+2
3/16/2009
No
Print
correspondence, copy of ordinance, public notice
File room
Gilroy Energy Center — staff reports, misc.
2001-2006
CU+2
3/16/2009
No
Print
correspondence
File room
Contract— Gilroy Energy Center, LLC_
2001
T+5
3/16/2009
No
Print
File room
Water Rate/Charges — staff reports, public notices
1971-2006
CU+2
3/16/2009
No
Print
copies of resolutions, misc correspondence, copy of
ordinance
File room
Pacific Mobile Estates — public notices, staff reports,
1969-2006
CU+2
3/16/2009
No
Print
copies of resolutions, misc correspondence, petitions,
File room
Del Curto Brothers — public notices, staff reports, misc
2004-2006
CU+2
3/16/2009
No
Print
correspondence,
File room
Sterigenice International — public notice, copy of
2004
CU+2
3/16/2009
No
Print
resolution, staff report
File room
City Vehicles and Equipment — staff reports, misc
1980-2007
CU+2
3/16/2009
No
Print
correspondence, public notices, copies of resolutions
File room
Public Health Goal Report (re: Water) — staff reports
2004-2006
CU+2
3/16/2009
No
Print
File room
Elections (County/State/Federal) — staff reports, copies
2004
CU+2
3/16/2009
No
Print
of resolutions, misc correspondence
File room
Litter Control — staff reports, copies of resolutions,
1977-1995
CU+2
3/16/2009
No
Print
public_ notices, misc correspondence, copy of ordinance
File room
Agreement — State of California
1978-1981
T+5
3/16/2009
No
Print
File room
Agreement — County of Santa Clara
1976-1977
T+5
3/16/2009
No
Print_
File room
Lease agreement -United Equipment
1973-1976
T+5
3/16/2009
No
Print
File room
Lease agreement — Western Traction Company
1974-1976
T+5
3/16/2009
No
Print
File room
Lease agreement — Peterson Tractor Company
1972-1976
T+5
3/16/2009
No
Print
File room
Lease agreement — Bank of America
1981-1985
T+5
3/16/2009
No
Print
Fileroom
Agreement —Cummins
1994-1995
T+5
3/16/2009
No
Print
File -room
Contract — American LeFrance Foamite Corporation
1953
T+5
3/16/2009
No
Print
File room
County General Plan— staff reports, misc
1982-1994
CU+2
3/16/2009
No
Print
correspondence, copies of resolutions
Inventory completed by Susan Johnson
Date 3/16/2009
RECORD
LOCATION
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
RECORD (refer to retention schedule)
RECORDS
Chappell, Marty — public notices, staff reports, copies
2006
of resolutions
Sargenti, Randolph — public notice, staff report, copy of
2006-2007
resolution
Betzner, W.L. — misc correspondence
1968
New Hope Community Church — copy of resolution,
2006
staff report
First Time Buyer, LLC = copy of resolution, staff
2006
report, public notice
Bicycle Safety — staff report, misc correspondence
1973-1988
Wage Scales (Public Works Contracts) — staff reports,
1972-2006
misc correspondence,
Sewer Treatment Plant — misc correspondence, staff
1973-1997
report, copies of resolutions, copies of resolutions,
copies of ordinances, public notices
Agreements for purchase of property APN 841-15-003
1979
— Lawyers Title Insurance Corporation, Elsie R. Rush
I
Agreements for purchase of property APN 841-15-55 —
1975-1979
Frank Filippi, Valley Engineers, Inc of Fresno,
Lawyers Title Insurance Corporation
Lease Agreement — Benassi, Larry
1975-1980
Grant contract— State of California
1989-1993
Agreements for purchase of property APN 841-15-003
1978-1979
— Lawyers Title Insurance Corporation, Elsie R. Rush
Agreements for purchase .of property APN 841-17-33 —
1979
Lawyers Title Insurance Corporation, Trevis and
Catherine Berry
Agreements for purchase of.property — Edward
Lazzarini
11978-1979
Agreements for purchase of property APN 841-15-003
1,979-1981
— Lawyers Title Insurance Corporation, Hisashi and
Shinobu Hirasaki
Agreements for purchase of,property APN 841-17-44 —
11979
Lawyers Title Insurance Corporation, John Norton
Agreements for purchase of property APN 841-17-032
1979-1981
— Lawyers Title Insurance Corporation, Robert J.
Lindeleaf
Inventory completed: y Susan Johnson
Date 3/17/2"
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
3/16/2009
No
Print
CU+2
3/16/2009
No
Print
CU+2
3/16/2009
No
Print
CU+2
3/16/2009
No
Print
CU+2
3/16/2009
No
Print
CU+2
3/17/2009
No
Print
CU+2
3/17/2009
No
Print
CU+2
3/17/2009
No
I Print
CL+10 13/17/2009 No I Print
CL+10 3/17/2009 No Print
CL+10
3/17/2009
No
Print
T+5
3/17/2009
No
Print
CL+10
13/17/2009
I No
I Print
CL+10
13/17/2009
I No
I Print
CL+10 13/17/2009 I No I Print
CL+10 13/17/2009 No I Print
CL+10 I I I 3/17/2009 No Print
CL+10 1 3/17/2009 1 No I Print
DESTRUCTION OF OBSOLETE xcII CORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer,to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Agreements for purchase of property APN 841-30-005
1979
CL+10
3/17/2009
No
Print
— Lawyers Title Insurance Corporation, Gerald Rianda
File room
Lease Agreement — Aira Farms
1976-1988
CL+10
3/17/2009
No
Print
File room
Lease Agreement — Chapman Forestry Foundation, The
1977-1982
CL+10
3/17/2009
No
Print
File room
Lease Agreement — Aira Farms, Inc.
1986-1993
CL+10
3/17/2009
No
Print
File room
Lease Agreement — Joseph Gubser
198-1988
CL+10
3/17/2009
No
Print
_File room
Lease Agreement — Edward &J_acquelyn Keaveney_
1986-1992
CL+10
3/17/2009
No
Print
File room
Lease Agreement — B & T Farms
1993
CL+10
3/17/2009
No
Print
File room
Lease Agreement — Dixie Lee Meiselbach
1985-1992
CL+10
3/17/2009
No
Print
File room
Lease Agreement — Ralph Santos, Jr.
1989-1994
CL+10
3/17/2009
No
Print
File room
Agreements for purchase of property APN 841-30-10-
1983-1984
CL+10
3/17/2009
No
Print
06 Obata Brothers — Ticor Title Insurance, E.P. Brodd
& Assocaites, Inc.
File room
Agreement_— Pacific Gas & Electric (PG&E)
1981
T+5
3/17/2009
No
Print
File room
Agreement --George White
1970
T+5
3/17/2009
No
Print
- File room
Agreement— Santa Clara Valley Water_D_ istri_ ct
1974
T+5
3/17/2009
No
Print
File room
Agreement— SAI Engineers, Inc.
1982-1984
T+5
3/17/2009
No
Print
File room
Agreement — Terratech's
1983-1984
T+5
3/17/2009
No
Print
File room
Agreement— South Valley Cheese Co., Inc.
1986-1987
T+5
3/17/2009
No
Print
File room
Agreements for purchase of property APN 841-30-002
1980-1981
CL+10
3/17/2009
No
Print
— Marion C. Walden, Lawyer Title Insurance
Corporation, E.P. Brodd & Assocaites, Inc.
File room
Agreement — Western Industrial & Environmental
1992
T+5
3/17/2009
No
Print
File room
Agreement — East Bay Sheet Metal Works
1985
T+5
3/17/2009
No
Print
File room
Contract — Mark Harrison Grading, Inc.
T+5
3/17/2009
No
Print
File room
Contract — Granite Construction Company
_1993
.1985
T+5
3/17/2009
No
Print _-
File room
Contract = Gilroy Electric, Inc.
1985
T+5
3/17/2009
No
Print
File room
Contract - Don Tucker & Son's
1985
T+5
3/17/2009
No
Print
File room
Contract— Valley'Engineers, Inc.
19854986
T+5
3/17/2009
No
Print
File room
Contract — Dale Mcanaley Inc. dba: Petrotek
1990
; T+5
3/17/2009
No
Print
File room
Contract— Michael J.-Sampson _am _& Ass_ociate&_
- p -
1989 -
T+5
3/lW2009
No
Print
File room
Contract — Pacific Mechanical Corporation -
1990
T+5
3/17/2009
No
Print
File room
Contract — Kiewit Pacific Company
1983
T+5
3/17/2009
No
Print
_ _File room
Contract — JMM
19834990
T+5
3/17/2009
No
Print
File room
Santa Clara County New Communities — staff reports,-
2004
CU+2
3/18/2009
No
Print
public notices, misc. correspondence
-
File room
Hoey, Ed — misc correspondence, staff reports
1968-1969
CU+2
3/18/2009
No
Print
Inventory completed by Susan Johnson
Date 3/18/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
File room
Agreement — Hoey, Josephine and Edward
1969
File room
Auction (City) — staff reports
1992-1995
File room
Swimming Pools/Solar Energy Codes = staff reports,
1971-1978
misc correspondence, copies of resolutions, copies of
ordinances
File room
Senior Citizens — staff reports, ;misc correspondence,
1971-2003
copies of resolutions
File room
Agreement — Nationwide Companies, Commercial
1995
Auction Systems
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CL+10
3/18/2009
No
Print
CU+2
3/18/2009
No
Print
CU+2
3/18/2009
No
Print
CU+2
3/18/2009
No
Print
T+5
3/18/2009
No
Print
File room
Agreement — Santa Clara County Office of Education
1985
T+5_
3/18/2009
No
Print
File room
Grant_- State of California Department of Aging
1974-1978
T+5
3/18/2009
No
Print
File room
Agreement — Santa Clara County — Senior Nutrition
1977-1978
T+5
3/18/2009
No
Print
Program
File room
Agreement — California Commission. on Aging
1968-1972
T+5
3/18/2009
I No
I Print
File room
. Agreement — U.S. Department of Health, Education,
1969-1972
T+5
3/18/2009
No
Print
and Welfare
I
I
File room
Filice, John/Eagle Ridge — staff reports, copy of
2006
CU+2
3/18/2009
No
Print
resolution
I
I
I
File room
Library Facility Bonds — 1969 — staff reports, ;misc
1968-1970
CU+2
3/18/2009
No
Print
correspondence, copies of resolutions, copy of
ordinance, public notices
File room
I Hecker Pass Widening Project— staff reports, misc
CU+2
No
Print
correspondence, petition
12005-2007
13/18/2009
I
I
File room
Community Development Block Grant — staff reports,
1975-2006
CU+2
3/18/2009
No
Print
misc correspondence, annual performance evaluation
reports, action plans, consolidated plan, public notices,
copies of resolutions
FileroomAgreement
= GGW&C, Inc. dba: Griffin Grant Writing
1997-1999
T+5
3/18/2009
No
Print
& Consulting
File room
Franco, Jose —,public notices, staff reports, copy of
2006
CU+2
3/18/2009
No
Print
ordinance
I
I
I
I
File room.
D & S Homes — staff reports, misc correspondence
1976-1978
CU+2
3/18/2009
No
Print
File room
I California State Park Funds — staff report, misc-
CU+2
No
Print
correspondence, copies of resolutions
11973-1986
13/18/2009
I;
File room
Morton, Ben- misc correspondence, staff reports,
CU+2
No
Print
I public notices, copies of resolutions
11969-1982
13/18/2009
I
I
File room
Kavanaugh; Donald = misc correspondence, staff
1969-2000
CU+2
3/18/2009
No
Print
reports, public notices, copy of resolution
Inventory completed by Susan Johnson
Date 3/18/"
DESTRUCTION OF OBSOLETE. .ECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS.
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Luchessa Road, LLC — misc correspondence, staff
2004-2006
CU+2
3/18/2009
No
Print
reports, public notices, copy of ordinance, copies of
resolutions
File room
Bay Area Air Quality Management District — copies of
1980-2005
CU+2
3/18/2009
No
Print
resolutions, staff reports, misc correspondence, reports,
File room
Purchasing Policies/Agreements — staff reports, copies
1975-2006
CU+2
3/18/2009
No
Print
of resolutions, misc correspondence, public notices,
copies of ordinances
File room
Latter Day Saints — public notices, staff reports, copy
2004
CU+2
3/18/2009
No
Print
of resolution, copy of ordinance
File room
Pinn Brothers Construction — staff reports, public
2002-2004
CU+2
3/18/2009
No
Print
notices, copies of resolutions, copy of ordinance
File room
Utilities Districts — misc correspondence, staff reports
2000
CU+2
3/18/2009
No
Print
File room
Gentry/Gilroy Foods Rezoning — staff reports, misc
1967-1969
CU+2
3/18/2009
No
Print
correspondence
File room
Hewell, Mark' staff reports, copies of resolutions,
2002-2006
CU+2
3/18/2009
No
Print
copy,of ordinance, public notices
File room
South County Joint Habitat Conservation Plan (HCP) —
2005-2006
CU+2
3/18/2009
No
Print
staff reports, misc correspondence
File room
City Council — staff reports, misc. correspondence,
1977-2003
CU+2
3/19/2009
No
Print
public notices
File room
Building Codes — copies of resolutions, copies of
1969-2006
CU+2
3/19/2009
No
Print
ordinances, public notices
File room
Mutual Aid Agreements — misc correspondence, copies
1968-1990
CU+2
3/19/2009
No
Print
of resolutions, staff reports
File room
Medicare — staff report
1995
CU+2
3/19/2009
No
Print
File room
Faluny, Stewart — misc correspondence, staff reports,
2003-2005
CU+2
3/19/2009 _
No
Print
public notices, copy of resolution
File room
Hoey, Jim — staff reports, copy of resolution
2003
CU+2
3/19/2009
No
Print
File room
Ruiz, Tom.— public notices, copy of resolution, staff
1977-1982
CU+2
3/1'9/2009
No
Print
report, copy of ordinance, misc correspondence
File room
Kirk, Sherrel — copy of ordinance,'staff.reports, copies
2001-2003
CU+2
3/19/2009
No
Print
of resolutions, public notices,, misc correspondence
File room
Solid Waste Management/Recycling'Program = staff
1975-2005
CU+2
3/19/2009
No
Print
reports, public notices, misc correspondence, copies of
resolutions, copies of ordinances, grant application
File room_
Chinatown — copies of resolutions, staff reports,
2005
CU+2
3/1.9/2009
No
Print
Inventory completed by Susan Johnson
Date 3/19/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Concession Stands — staff report
1980
CU+2
3/19/2009
No
Print
File room
Agreement — Barbara Guajardo
1994-1995
T+5
3/19/2009
No
Print
File room
Agreement — TJ's Concession Stand
1990-1991
T+5
3/19/2009
No
Print
File room
Agreement — Gilroy Gridiron Club
1987-1990
T+5
3/19/2009
No
Print
File room
Agreement — Jenny Hernandez
1986-1988
T+5
3/19/2009
No
Print
File room
Agreement - Gilroy Gridiron Club
1985-1986
T+5
3/19/2009
No
Print
File room
Agreement — Jenny Hernandez
1984-1985
T+5
3/19/2009
No
Print
File room
Agreement — Gilroy Gridiron Club
1983-1984
T+5
3/19/2009
No
Print
File room
Agreement — Pop Warner Football
1982
T+5
3/19/2009
No
Print
File room
Agreement — Golden Valley Little League
1982 .
T+5
3/19/2009
No
Print
File room
Agreement — Gilroy Little League
1981
T+5
3/19/2009
No
Print
File room
Agreement — Gilroy Youth Stagg Football
1980
T+5
3/19/2009
No
Print
File room
Agreement — Gilroy Little League
1,973-1978
T+5
3/19/2009
No
Print
File room
Agreement — Alfonso Tomayo
1970-1971
T+5
3/19/2009
No
Print
File room
Santa Clara County Planning Department -staff .
1,971-2000
CU+2
3/20/2009
No
Print
reports; misc correspondence
File room
Water Reclamation— staff reports, misc
1975-1993
CU+2
3/20/2009
No
Print
correspondence, copies of resolutions
-
File room
Agreement — Gilroy Rural Fire District
1969
T+5
3/20/2009
No
Print
File room
Agreement — Santa Clara Valley Water District and
1977
T+5
3/20/2009
No
Print
South Santa Clara Valley Water Conservation District
File room
Agreement — M.A. Bonfante Enterprises, Gavilan
1978-1981
T+5
3/20/2009
No
Print
Water Conservation District, Santa Clara Valley Water
District, City of Gilroy and City of Morgan Hill
File room
Agreement — Santa Clara Valley Water District
1975-1990
T+5
3'/20/2009
No
Print
File room
Agreement — Black & Veatch
1981
T+5
3/20/2009
No
Print
File room
El Amigo Restaurant — staff reports, copy of resolution
2002
CU+2
3/20/2009
No
Print
File room
Gailey, Jim — staff report, copy of ordinance,,public
2000
CU+2
3/20/2009
No
Print
notice
File room
Gavilan Bank — copy of resolution
1969
CU+2
3/20/2009
No
Print
File room
Chestnut Fire Station — staff reports, public notices,
1969-1989
CU+2
3/20/2009
No
Print
misc correspondence
File room
Agreement — Central' Roofing
1989
T+5
3/20/2009
No
Print
File room
Agreement = West Coast Landscape and Irrigation
1988
T+5
3/20/2009.
No
Print
File room
Resolutions Honoring Citizen/Employee — misc
1963-1998
CU+2
3/20/2009
No
Print
correspondence, copies of resolutions
File room
Willard; Horace — misc correspondence
1973
CU+2
3/20/2009
No
Print
Inventory cr—leted by Susan Johnson
Date 3/20/
DESTRUCTION OF OBSOLETE ..ECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Mussallem, Neil — public notices, staff reports, misc
2004-2005
CU+2
3/23/2009
No
Print
correspondence, copies of resolutions, petition
File room
Silicon Valley South Technology Park — staff reports,
2004-2006
CU+2
3/23/2009
No
Print
copies of resolutions
File room
Sister Cities Programs — misc correspondence, copies
1978-2004
CU+2
3/23/2009
No
Print
of resolutions
File room
Evans, Frank — copy of resolution
1969
CU+2
3/23/2009
No
Print
File room
Skateboard, Roller Skates Etc. — copies of ordinances,
1990-1996
CU+2
3/23/2009
No
Print
public notices, , staff reports, misc correspondence
File room
Sewer Mains — staff reports, misc correspondence,
1978-2006
CU+2
3/23/2009
No
Print
public notices, copies of ordinances
File room
Agreement — Pacific Pipeline
1984-1985
T+5
3/23/2009
No
Print
File room
Contract — William Caprista Underground Construction_
1981
T+5
3/23/2009
No
Print
File room
Keith Lodge — misc correspondence
1971
CU+2
3/23/2009
No
Print
File room
Holidays — staff reports
1974-1985
CU+2
3/23/2009
No
Print
File room
Cooperative Personnel Services — copies of resolutions,
1969-1989
CU+2
3/23/2009
No
Print
staff reports
File room
Signs — staff reports, misc correspondence, public
1969-1992
CU+2
3/23/2009
No
Print
notices, staff reports, copies of ordinances, copies of
resolutions
File room
Water, Sewer & Storm System Projects— staff reports,
1968-2000
CU+2
3/23/2009
No
Print
misc correspondence; copy of resolution, public notices
File room
Car Washes — staff reports, misc correspondence
1995-199.6
CU+2
3/23/2009
No
Print
File room
Corporation Yard — public notices, staff reports, misc
1975-2004
CU+2
3/23/2009
No
Print
correspondence
File room
Vanni, Chris — staff reports, misc correspondence, copy
2000-2002
CU+2
3/23/2009
No
Print
of resolution
File room
Kwok, Jeff— public notices, copies of resolutions, copy
2005-2006
CU+2
3/23/2009
No
Print
of ordinance
File room
Regency Centers —misc correspondence, staff report,
2002-2004
CU+2
3/23/2009
No.
Print
copies of ordinances, copies of resolutions, public
notices
Fite room
Agreement — Monterey Peninsula. Engineering
1996
T+5
3/23/2009
No
Print
File room
Transportation Agencies — staff reports, misc
1984-2006
CU+2
3/23/2009
No
Print
correspondence, petition, copies of resolutions
File room
Agreement — Santa Clara Valley Transportation
1997-2003
T+5
3/24/2009
No
Print
Authority (VTA)
Inventory completed by Susan Johnson
Date 3/24/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
File room
South County Community Builders — staff reports,
2005-2006
public notices, copies of resolutions
File room
Regional Government/Growth Mgmt. — misc
1990-1994
correspondence, public notices
File room
County Parks — copies of resolutions, staff reports,
1970-2006
misc correspondence
File room_
Gill Properties — public notices, copies of resolutions,
1998-2003
staff reports, misc correspondence
File room
Madonna Village — staff reports, misc correspondence,
1969-1975
copies of resolutions
File room
Agreement — Ldis M. Brockhagen
1970
File room
Agreement — Santa Clara County Housing Authority
1977-1987
File room
Filice, Ernest— copy of ordinance, staff reports, public
1969-1981
notices
File room
TOPICS Funds — misc correspondence, staff reports,
1970-1977
copy of resolution
File room
Mantelli Trust — copies of resolutions, public notices
2002-2004
File room
Audit Services — misc correspondence, staff reports
1978-2006
File room
Union Oili Co. — staff reports, misc correspondence
1969-1995
File room
Parking Regulations/Prohibitions — staff reports, misc
1964-2006
correspondence, copies of resolutions, copies of
ordinances, public notices, petitions
File room
Vanni, Chris — staff report
2003
File room
Watson Realty — copy of ordinance
1970
File room
Home Builders: Association (HBA) — staff reports, misc
1995-2005
I correspondence
I
File room
Downtown Business Improvement District (BID) —
2003-2004
staff reports, misc correspondence, public notices,
copies of ordinances
File room
Agreement — Arthur Young
1976-1988
File room
Investment Policies staff reports, public notices, copies
1973-2006
I of resolutions, misc correspondence
I
File room
Street Signs — copy of resolution; staff reports
2000
File room
Agricultural Preserves (Williamson Act) — staff reports,
1976-2006
misc correspondence, copies of resolutions, public
notices
File room
Agreement — Robert and Louise Lindeleaf
1979
Inventory completed by Susan Johnson
Date 3/26/"
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
3/25/2009
No
Print
CU+2
3/25/2009
No
Print
CU+2
3/25/2009
No
Print
CU+2
3/25/2009
No
Print
CU+2
3/25/2009
No
Print
T+5
3/25/2009
No
Print
T+5
3/25/2009
No
Print
CU+2
3/25/2009
I No
I Print
CU+2
13/25/2009
I No
I Print
CU+2 3/25/2009 No
Print
CU+2 3/25/2009 No
Print
CU+2 3/25/2009 No
Print
CU+2 13/26/2009 I No
I Print
CU+2 3/25/2009 No Print
CU+2 3/25/2009 No Print
CU+2 13/25/2009 I No I Print
CU+2 3/25/2009 1 No I Print
T+5
3/26/2009
I .No
Print
CU+2
13/26/2009
I No
I Print
CU+2
3/26/2009
No
Print
CU+2
3/26/2009
No
Print
CL+10
3/26/2009
No
Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY -
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE_OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Conflict of Interest — misc correspondence, copies of
1970-2006 .
CU+2
3/26/2009
No
Print
resolutions, staff reports
File room
Gulf Oil Company —misc correspondence
1966-1972
CU+2
3/26/2009
No
Print
File room
O'Brien Group — staff reports, misc correspondence,
2003-2004
CU+2
3/26/2009
No
Print
public notices, copy of ordinance, copies of resolutions
File room
Conservation & Open Space Easement Program — staff
2003
CU+2
3/26/2009
No
Print
reports, misc correspondence
File room
Goldsmith Seeds — staff reports, misc correspondence
1970-1992
CU+2
3/26/2009
No
Print
File room
Agreement — Goldsmith Seeds
1970
T+5
3/26/2009
No
Print
File room
Olympic Games and Special Olympics — staff reports,
1987-1999
CU+2
3/26/2009
No
Print
misc correspondence,
File room
Agreement — Orrick, Herrington & Sutcliff_LLP
1999
T+5
3/26/2009
No
Print
File room
Service Stations — misc correspondence
1984
CU+2
3/26/2009
No
Print
File room
State Tax Funds — copy of resolution
2004
CU+2
3/26/2009
No -
Print
File room
Santa Clara County Roads and Airports Department —
2004
CU+2
3/26/2009
No
Print
misc correspondence
File room
Land Capital Group — staff reports, copy of resolution,
2004
CU+2
3/26/2009
No
Print
misc correspondence
File room
Utility Tax —copies of resolutions, public notices,
1971-2006
CU+2
3/26/2009
No
Print
copies of ordinances, misc correspondence, staff
reports
File room
Melia, Augustine — staff reports, public notices, copy of
2003-2005
CU+2
3/26/2009
No
Print
ordinance, copies of resolutions, petition
File room
Alarm Systems — public notices, copies of ordinances,
1976-1990
CU+2
3/26/2009
No
Print
copies of resolutions, staff reports
-
File room
Contract — Suregard Alarm
1982
T+5
3/26/2009
No
Print
File room
Outside Utility Services — misc correspondence, staff
1971-1994
CU+2
3/26/2009
No
Print
reports
_
File room
K.O.W.P.1— staff report, copy of resolution
2002
CU+2
3/26/2009
No
Print
File room
Bellezza, Ernest — staff report, misc correspondence
1970-1996
CU+2.
3/27/2009
No
Print
File room
Downtown —General — misc correspondence, staff
2002-2005
CU+2
3/27/2009
No
Print d
reports -
File room
Thomas, Kenneth — public notices, staff report, copy of
2001-2002
CU+2
3/27/2009
No
Print
ordinance
File room
Douglas Oil Company — copy of resolution; staff
1968-1970
CU+2
3/27/2009
No
Print
reports, misc correspondence
Inventory completed by Susan Johnson
Date 3/27/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
File room
I.O.O.F. Children's Home — staff reports, public
1971-1997
notices, misc correspondence, copy of resolution
File room
Community Advisory Board for Wal-Mart — staff
2005
reports
File room
Kawano, Tom — staff reports, public notices, copies of
1973-1983
resolutions, misc correspondence .
File room
Land Use Applications — misc correspondence, staff
198-1993
reports
File room
Western Pacific Housing — staff report, copy of
2003
resolution
File room
Tenth/Monterey Rezoning — copies of resolutions, staff
1970-1973
report, misc correspondence
File room
Eastside District Rezoning — misc. correspondence
1970
File room
Lulevitt, Shirley — staff reports, public notices, copies
2004-2006
of resolutions, copy of ordinance
File room
Mission Valley Syncon — staff report
1998
File room
Princevalle St. Improvement District— staff report,
1970
misc correspondence
File room
Agreement — Golden Bay Construction
2001
File room
Agreement — Renz Construction Company
1970
File room
Stop Signs — copies of resolutions, staff reports,
1972-2007
petition
File room
Manzo & Scagliotti — misc correspondence, staff report
1968-1976
File room
Bicycle Path/Pedestrian/Recreation Trail — staff
1973-2005
reports, misc correspondence, copies of resolutions,
public notices
File room
Agreement — Elilert Construction, Inc.
1982
File room
Agreement — William C. Blomquist, Inc.
1981
File room
Agreement— Santa Clara County
1974-1975
File room
Jadal Properties — misc correspondence
1973
File room
Emergency Number 911 — misc correspondence, public
notices
11986
File room
Airport Land Use Commission — misc correspondence,
staff reports
11983-1994
File room
School Bus Loading Zones— copy of ordinance
1972
File room
Spencer, Sam — misc correspondence, public notices,
1971-1973
.
staff report, copy of resolution
Inventory completed by Susan Johnson
Date 3/30/'
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION DESTRUCTION YES/NO MEDIA
CU+2 3/27/2009 No Print
CU+2
CU+2
CU+2
CU+2
CU+2
CU+2
CU+2
CU+2
CU+2
T+5
T+5
CU+2
CU+2
CU+2
T+5
T+5
T+5
CU+2
I CU+2
3/27/2009
3/27/2009
3/27/2009
3/27/2009
3/27/2009
3/27/2009
3/27/2009
3/27/2009
3/27/2009
3/27/2009
3/27/2009
3/27/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
13/30/2009
CU+2
13/30/2009
CU+2
3/30/2009
CU+2
13/30/2009
No Print
No Print
No Print
No Print
No
Print
No
Print
No
Print
No Print
No Print
No Print
No Print
I No I Print
No Print
I No I Print
No
Print
No
Print
No
Print
No
Print
I No
I Print
I No I Print
No �_ Print
No I Print
RECORD
LOCATION
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
'File room
File room
File room
File room
File room
File room
File room
File room
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF DATE OF
RECORD (refer to retention schedule) RECORDS
America's Tire Company — copy of resolution, staff 2000
report
Planning Department — public notices, staff reports, 1973-2006
misc correspondence, copies of resolutions, copies of
ordinances, petition
Indian Casino — misc correspondence 1985-2005
Through Streets — copies of resolutions, staff reports, 1977-1986
public notices, copies of ordinances
Berry, Trevis — misc correspondence, staff reports, 1977-1986
public notices, copies of ordinances
Wren Avenue OPL's — misc correspondence, staff 1971-1977
reports, copies of ordinances
Almeida Construction — public notices, staff reports, 2000-2007
copies of resolutions, copy of ordinance _
Red Line Corporation — staff reports, copies of 2003-2004
resolutions, pubic notices, misc correspondence
City Plaza — misc correspondence, staff reports, public 1999-2000
notices, copy of resolution
Day Care Centers — public notices, copy of ordinance, 1986-1989
staff report, misc correspondence
Las Animas Industrial Park — misc correspondence, 2002-2003
staff reports, copy of resolution, public notice
Lazzarini, Ed — public notices, misc correspondence, 1975-2002
staff reports, copy of ordinance, copies of resolutions
Kennedy, James —public notices, staff reports; copies of 2002
resolutions
Room Tax — public notices, misc correspondence, staff 1971-2002
reports, copies of ordinances
SB 90 (State Mandated Cost Reimburse) — misc 1994-2001
correspondence
Agreement - David Wellhouse & Associates
Santa Clara County Health Department — misc
correspondence
McDonald's Restaurant — misc correspondence
Barberi, John_— copy of ordinance
Street Naming/Renaming Policy — staff reports, misc
correspondence, copies of resolutions, public notices
Inventory completed by Susan Johnson
Date 3/30/2009
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
3/30/2009
No
Print
CU+2
3/30/2009
No
Print
CU+2
CU+2
CU+2
CU+2
CU+2
CU+2
CU+2
CU+2
CU+2
CU+2
CU+2
CU+2
CU+2
1994-2001 _ _ T+5
1988 CU+2
1973-1979 CU+2
1971 CU+2
1980-2004 CU+2
3/30/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
3/30/2009
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION DESTRUCTION
YES/NO
MEDIA
File room
Revenue Sharing — misc correspondence, public
1971-1986
CU+2
3/30/2009
No
Print
notices, staff reports, copy of resolution
File room
Agreement - Senior Citizens Legal Project
1976
T+5
3/30/2009
No
Print
File room
Agreement — Gavilan Bank
1976
T+5
3/30/2009
No
Print
File room
Agreement — Bank of America
1970-1976
T+5
3/30/2009
No
Print
File room
Agreement — Archaeological Resource Service
i 1978
T+5
3/30/2009
No
Print
File room
Agreement — James M. Frantzich, Inc.
1'976
T+5
3/30/2009
No
Print
File room
Agreement — Water Brothers
1975
T+5
3/30/2009
No
Print
File room
Agreement — Kimura/Garfinkel
1973-1975
T+5
3/30/2009
No
Print
File room
Lease Agreement - MACSA
1997-2002
T+5
3/30/2009
No
Print
File room
Sam Ysidro Park — staff reports, misc correspondence
1975-1986
CU+2
3/30/2009
No
Print
File room
Teresi, Dan — misc correspondence
1971-197.7_
CU+2
4/1/2009
No
Print
File room
Transitional Housing Policy— staff reports
2002-2003
CU+2
4/1/2009
No
Print
File room
Highway 152 Improvement Project— staff reports
2004
CU+2
4/l/2009
No
Print
File room
G-Mart Property_- copy of resolution
1973
CU+2
4/11/2009
No
Print
File room
Homeless Support Services — staff reports, misc
1991-2003
CU+2
4/1/2009
No
Print
correspondence, petition
I
I
File room
HousingTrust of Santa Clara Count p
y — staff reports
2001-2005
CU+2
4/1/2009
No
� Print
File room
Daughters of the American Colonists — misc
2003
CU+2
4/1/2009
No
Print
correspondence
I
I
File room
Street Closures — staff report, copy of resolution
2004
CU+2
4/l/2009
No
Print
File room
Grade Changes — copy of resolution, public notice
11971 _
Cu+2
1 4/1/2009
I_ No
I Print
File room
Standish Acres — copy of ordinance, public notice
1971-1973
CU+2
4/1/2009
No
I Print
File room
Catholic Church — misc correspondence
1963-1972
CU+2
4/1/2009
No
I Print
File room
Lyom Company — staff reports, copies of resolutions,
1971-1991
CU+2
4/l/2009
No
Print
public notices, misc correspondence
File room
Newman DevelopmentGroup — staff reports, misc
2002--2005
CU+2
4/l/2009
No
Print
correspondence, public notices, copies of resolutions,
copy of ordinance,.
File room
Agreement — Edmond and Richard Piedmont
1972
CL+10
4/l/2009
No
Print
File room
Wal-Mart Super Center — staff reports, public notices,
CU+2
4/l/2009
No
Print
I misc correspondence, copies of resolutions, petitions
12002-2004
I
I
I
File room
I Thompson, Dom= staff report, copy of resolution
2003
CU+2
4/l/2009
No
Print
File room
DeYoung, Gerry- staff reports, public notices, misc
200372006
CU+2
4/1/2009
No
Print
correspondence; copies of resolutions, copies of
ordinances
File room
I Public Works Grants — staff reports, public notices
1976-1982
1 CU+2
4/l/2009
No
Print
Inventory co—oleted by Susan Johnson -
Date 4/l/2
DESTRUCTION OF OBSOLETL _.ECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Bonfante Gardens — staff reports, misc correspondence,
1982-2006
CU+2
4/2/2009
No
Print
copies of resolutions, copies of ordinances, public
notices
File room
Agreement — EMC Planning Group, Inc.
1989
T+5
4/2/2009
No
Print
File room
Agreement — Boley Consulting Engineers
1999
T+5.
4/3/2009
No
Print
File room
Agreement — Economics Research Associates (ERA)
2000_
T+5
4/3/2009
No
Print
File room
Farmer/Brundage — public notices, staff report, copy of
1998
CU+2
4/3/2009
No
Print
ordinance
File room
Trademark — misc correspondence, public notices, copy
1998-2002
CU+2
4/3/2009
No
Print
of resolution
File room
City Land Surveyor — copy of resolution
2003
CU+2
4/3/2009
No
Print
File room
Blight Ordinance — public notices, staff reports, misc
1996-2003
CU+2
4/3/2009
No
Print
correspondence, copies of ordinances
File room
Interim Federal Aid Urban System — copies of
1975-1979
CU+2
4/3/2009
No
Print
resolutions, misc correspondence
File room
Bay Area Alliance — copies of resolutions
2001
CU+2
4/3/2009
No
Print
File room
Lease of City Property (Rentals) — staff reports, misc
1972-2001
CU+2
4/3/2009
No
Print
correspondence
File -room
Affirmative Action Policy— misc correspondence
1990-1996
CU+2
4/3/2009
No
Print
File room
Filice/McCormack — copy of resolution, staff report
2003
CU+2
4/3/2009
No
Print
File room
Uvas Creek.Flood Control Project — staff reports, misc
1073-2001
CU+2
4/3/2009
No
Print
correspondence, copies of resolutions, petition
File room
Plan Check/Field Examining Services — misc
1975-2007
CU+2
4/3/2009
No
Print
correspondence, staff report,
File room
Board of Supervisors (County) — misc correspondence,
1972-1993
CU+2
4/3/2009
No
Print
File room
Agreement — Department of the Army
1987-1995
T+5
4/3/2009
No
Print
File room
Lease Agreement - Carolyn Jarvis
2001
T+5
4/3/2009
No
Print
File room
Hecker Pass Specific Plan-- staff reports, public
2004-2007
CU+2
4/3/2009
No
Print
notices, misc correspondence, copies of ordinances,
copies of resolutions
File room
Sales Tax Audit Services = misc correspondence, staff _
1993-1997
CU+2
4/6/2009
No
Print
report, copy of resolution
File room
Environmental Matters — staff reports, .public notice,
1977-1996
' CU+2
4/6/2009
No
Print
misc correspondence, copy of resolution
File room
Castlewood Professional Park— staff report, misc
1972-1973
' CU+2
4/6/2009
No
Print
correspondence, copy of resolution
File room
Agreement — Carl and Diane Bozzo
19734975
CU+2
4/6/2009
No
Print
Inventory completed by Susan Johnson
Date 4/6/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
File room
Hanna & Brunette — staff reports, public notice, copy of
2004-2005
resolution.
File room
Mira Loma Development — staff report, copy of
1.973-1980
resolution, public notices, misc correspondence
File room
South County Implementation Program — misc
1973-1980
correspondence, staff report
File room
Building Permits — misc correspondence, staff report,
1977-1979
public notices, copy of resolution
File room
Self -Sufficiency Center — staff report
2000
File room
Chestnut Improvement Project (North) — misc
1973
correspondence
File room
Martinez, Robert — public notices, staff reports, copies
1998-1999
of resolutions, copy of ordinance
File room
Willard, Larry — staff reports, copy of resolution, copy
of ordinance, public notices
11975-2000
File room
I Federal -Aid Projects — staff reports, public notices,
misc correspondence, copies of resolutions_
11997-2006
File room
Dorn, Michael — staff reports, public notices, misc
2003-2006
correspondence, copies of resolutions, copy of
ordinance
File room
Open Space Grant Project = misc correspondence, staff
1973-1981
reports
File room
I Grant — U.S. Department of Housing and Urban
1975
I
Development = to acquire Las Animas Park
File room
Mesa Road Subdivision — staff reports, public notices,
1971-2003
I misc correspondence; copies of resolutions
I
File room
POW/MIA — misc correspondence, copies of
1991-1997
I
I resolutions
I
File room
I Tierra Linda Subdivision — misc correspondence, staff
1973-1979
I
report
File room
_Silicon Valley 2010 - copy of resolution
1998
File room
Granite Rock Company — misc correspondence
1973
File room
Agreement — State of California
1973-1974
File room
Earthquakes - misc correspondence, copies of
I resolutions,
11989-1990
File room
Youth Services/Programs — misc correspondence,
I public notices, staff reports
11,974-2007
Inventory completed by Susan Johnson
Date 4/7/2r
REQUIRED DATE OF I CONFIDENTIAL TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
4/6/2009
No
Print
CU+2
4/6/2009
No
,Print
CU+2.
4/6/2009
No
Print
CU+2
4/6/2009
No
CU+2
4/6/2009
No
CU+2
4'/6/2009
No
CU+2
4/6/2009
No
CU+2
4/6/2009
No
CU+2
14/6/2009
1 No
CU+2 1 4/6/2009 1 No
CU+2
14/6/2009
I No
CU+5
14/6/2009
I No
CU+2
14/6/2009
I No
CU+2
1! 4/7/2009
I No
CU+2
14/7/2009
I No
CU+2
4/7/2009
No
CU+2
4/7/2009
No
T+5
4/7/2009
No
CU+2
14/7/2009
I No
CU+2
14/7/2009
I No
Print
Print
Print
Print
Print
I Print
Print
I Print
Print
Print
Print
Print
Print
Print
Print
Print
I Print
I
DESTRUCTION OF OBSOLETE x.ECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION_
DESTRUCTION
YES/NO
MEDIA
File room
Agreement — Santa Clara County
1974-1979
T+5
4/7/2009
No
Print
File room
Community Facilities. District — copies of resolutions,
1999-2001
CU+2
4/7/2009
No
Print
staff reports, misc correspondence, public notices
File room
Agreement — David Taussig & Associates
2000-2001
T+5
4/7/2009
No
Print
File room
Santa Teresa Road Widening Project— staff reports,
1999-2006
CU+2
4/8/2009
No
Print
copies of resolutions, misc correspondence
File room
The James Group — staff reports, public notices, misc
2003-2007
CU+2
4/8/2009
No
Print
correspondence, copies of resolutions, copies of
ordinances
File room
Agreement — Hulberg & Associates
2002
CU+2
4/9/2009
No
Print
File room
Earthquakes — misc correspondence,
1989-1990
CU+2
4/9/2009
No
Print
File room
Gilroy Cinemas — staff reports
1999-2000
CU+1
4/10/2009
No
Print
File room
Santa Clara County Social Services Agency — misc
1998
CU+2
4/10/2009
No
Print
correspondence
File room
Architectural & Site Approval Comm. — misc
1979 .
CU+2
4/10/2009
No
Print
correspondence, copy of ordinance
File room
Jiffy Lube — staff reports
1999-2001
CU+2
4/10/2009
No
Print
File room
Dividend Homes, Inc. — staff reports, public notices,
1999-2007
CU+2
4/10/2009
No
Print
copies of resolutions, copy of ordinance
File room
Sales and Use Taxes — misc correspondence, public
1952-1999
CU+2
4/10/2009
No
Print
notices, copies of resolutions, copies of ordinances
File room
Energy Conservation & Management— misc
1979-2002
CU+2
4/13/2009
No
Print
correspondence, public notices, staff reports, copies of
resolutions
File room
Agreement — Saulsbury Hill Finance
1995
T+5
4/13/2009
No
Print
File room
Agreement — Stephen Kover
1987
T+5
4/13/2009
No
Print
File room
Agreement — Energy Management Services
1987-1990
T+5
4/13/2009
No
Print
File room
Barrooms/Saloons/Taverns — staff reports, public
1977-1997
CU+2
4/13/2009
No
Print
notices, copies of resolutions, copies of ordinances,
misc correspondence
File room
Monterey Street Improvement Project — staff reports,
1974-2007
CU+2
4/13/2009
.'No
Print
misc correspondence, copies of resolutions, petitions,
public notices
File room
Arcadia Development — staff reports, public notices,
1970-2004
CU+2
4/13/2009
No
Print
misc correspondence, public notices, petition, copies of
resolutions
Inventory completed'by Susan Johnson
Date 4/13/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD -
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Smoking Ordinance — staff reports, public notices, misc
1991-2000
CU+2
4/14/2009
No
Print
correspondence, petition, copies of resolutions, copies
of ordinances
File room
Custom One, Inc. — staff reports, misc correspondence,
1997-2003
CU+2
4/14/2009
No
Print
public notices, copies of resolutions
File room
Telephone System,— staff reports
1998-2005
CU+2
4/14/2009
No
Print
File room
Agreement — Verizon
1998-2004
T+5
4/14/2009
No
Print
File room
Agreement — GTE California
1999
T+5
4/14/2009
No
Print
File room
City Charter —_staff reports, misc correspondence,
1995-2002
CU+2
4/14/2009
No
Print
public notices, copies of resolutions
File room
Agreement — Allen Grimes
1958
T+5
4/14/2009
No
Print
File room
Agreement — Merrill & Befu
2000-2002
T+5
4/14/2009
No
Print
File room
Transportation Development Act — TDA — staff reports,
1997-2007
CU+2
4/15/2009
No
Print
copies of resolutions
I
File room
Agreement — Arcadia Development
1998
T+5
4/16/2009
No
Print
File room
Woodworth Property — misc correspondence, staff
1975-1987
CU+2
4/16/2009
No
Print
reports, copies of ordinances, copies of resolutions,
public notices
File room
I Employee Relations Services — misc correspondence,
CU+2
No
Print
staff reports
11982-1985
I
14/16/2009
I
I
File room
Agreement — Whitmore, Johnson & Bolanos
1994
T+5
1 4/16/2009
I No
Print
File room
I Agreement — Whitmore, Kay & Stevens
1984-1987
T+5
4/16/2009
No
I Print
File room
I Green Valley Corporation — staff reports, public
2000-2005
CU+2
No
Print
notices, copies of resolutions, misc correspondence
I
I
14/16/2009
I
I
File room
KFC/A&W — staff report, copy of resolution
2002
CU+2
4/16/2009
No
I Print
File room
I Hanna, Walt — staff reports;,misc correspondence,
CU+2
No
Print
public notices, copy of ordinance
11975-1993
I
14/16/2009
I
I
File room
I Sewer Grant Project— staff reports, copies of
1976-1989
CU+2
4/16/2009
No
Print
ordinances, copies of resolutions, misc correspondence
I
I
I
File room
I Rocha, Fernando — staff reports, misc correspondence,
2003-2004
CU+2
4/16/2009
No
Print
public notices; copies of resolutions
I
I
I
I
File room
Mission Valley Properties — public notices, staff
2003
CU+2
4/16/2009
No
Print
I reports, copy of ordinance, copies of resolutions
I
I
I
I
I
File room
Tentative Maps (General) — misc correspondence, staff
1982-1990
CU+2
4/46/2009
No
Print
report, public notice, copies of ordinances
File room
1999 Authority Refunding Revenue Bonds — copies of
1999
CU+2
4/16/2009
Print
resolutions, misc correspondenceJ'No
I
Inventory completed by Susan Johnson
Date 4/16/'
DESTRUCTION OF OBSOLETE ,ECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
LOCATION
RECORD (refer to retention schedule)
File room
Agreement — Fieldman, Rolapp & Associates
File room
Agreement — Orrick, Herrington & Sutcliffe, LLP
File room
Flood Plains — misc correspondence, pubic notices,
copies of ordinances, copies of resolutions, staff reports
File room
Agreement — David J. Powers & Associates
File room
Crime Prevention — public notices, staff reports, misc
correspondence, copies of resolutions,
File room
Agreement — Lawrence P. Duffield
File room
Agreement — Christine Palmer-Persen
File room
Toscano, Greg — staff report, misc correspondence
File room
5 Day Furniture Warehouse — copy of ordinance, public
notice
File room
Santa Teresa Hills — misc correspondence
File room
Agreement — Day Construction
File. room
Phan Architects = copies of resolutions, staff reports
File room
Bingo Ordinances= staff reports, misc correspondence,
copies of resolutions, public notices, copy of ordinance
File room
Syncon Homes of California — staff reports, public
notices, copies of resolutions, misc correspondence
File room
Mesa Ridge — staff reports, copies of resolutions, misc
correspondence, public notices, copy of ordinance
File room
Communication Systems — staff reports, public notices,
misc correspondence
File room
Street Resurfacing —staff reports, public notices
File room
Department.of Motor Vehicles — misc correspondence
File room
Citation Homes — staff reports, misc correspondence,
copy of ordinance, copy of resolution, public notices
File room
Agreement — Citation Builders/Arcadia Development
File room
Agreement — The Environmental Center
File room
Agreement — O'Grady Paving
File room
Moffett Field'— misc correspondence, copies of
resolutions
File room
Santa Clara Valley Corridor Evaluation —staff reports,
misc correspondence, copies of resolutions
File room
Drewitz, Robert —misc correspondence, pubic notices,
copy of ordinance
File room
CALSTAR — staff reports, public notices, copiesof
resolutions, misc correspondence
Inventory completed by Susan Johnson
Date 4/20/2009
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
1999-2001
T+5
4/I6/2009
No
Print
1999
T+5
4/16/2009
No
Print
1975-1998
CU+2
4/16/2009
No
Print
1987
T+5
4/16/2009
No
Print
1971-1996
CU+2
4/17/2009
No
Print
1979
T+5
4/17/2009
No
Print
1979
T+5
4/17/2009
No
Print
1997
CU+2
4/17/2009
No
Print
2003
CU+2
4/17/2009
No
Print
1977-1981
CU+2
4/17/2009
No
Print
1980-1983
T-5
4/17/2009
No
Print
2007
CU+2
4/17/2009
No
Print
1976-1983
CU+2
4/17/2009
No
Print
1999-2002
CU+2
4/17/2009
No
Print
1996-2006
CU+2
4/17/2009
No
Print
1976-2002
CU+2
4/17/2009
No
Print
1982-2006
CU+2
4/17/2009
No
Print
1976
CU+2
4/17/2009
No
Print
1977-1984
CU+2
4/17/2009
No
Print
1983
T+5
4/17/2009
No
Print
19824983
T+5
4/17/2009
No
Print
2003-2004
T+5
4/17/2009
No
Print
1980-1996
CU+2
4/20/2009
No
Print
1976-1979
CU+2
4/20/2009
No
Print
1977-1983
CU+2
4/20/2009
No
Print
1999-2001
CU+2
'4/20/2009
No
Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
File room
Blake, Francis - copy of ordinance, public notices,
1977
copies of resolutions,
File room
BradleyClyde - misc correspondence, staff reports,
1977-1978
public notices
File room
Garcia, Joe and Ofelia - staff reports
1978-1990
File room
Unemployment Insurance - staff reports, misc
1977-1978
correspondence
File room
South County Development - staff reports, public
1981-1993
notices, copy of ordinance, copies of resolutions, misc
correspondence
File room
Downtown Beautification (So. Seventh) - staff reports,
1977
misc correspondence
File room
Barton, Rena - staff reports
1992
File room
Building Moratorium (South County) - staff reports,
1977-1978
misc correspondence, public notice
I
File room
Kishimura/Fortino - staff reports, public notices, copy
1999-2001
of resolution
I
File room
Rainbow Development - public notices, staff report
1977-1978
File room
Crime Analysis/Comparison - staff reports
1996-1999
File room
Intergovernmental Council - misc correspondence
1987-1990
File room
El Protector Program - staff reports, copies of
1993
resolutions
File room
I Fireworks - public notices, copies of resolutions, staff
1977-2007
reports, copies of ordinances
I
File room
Village Green Development - public notices, copies of
1999-2005
resolutions, copies of ordinances, staff reports, misc
correspondence
File room
Mangano, Thomas - public notices
1977
File room
Ethics.- misc correspondence
1999-2006
File room
McCarthy Gilroy - staff reports, ,public notices, misc
2000-2007
correspondence, copies of resolutions, copy of
ordinance
File room
I Bertolone, Mike - staff reports, public notices, copies
1977-2005
of resolutions
I
File room
Hoey Ranch —public notices, copy of ordinance, misc
1977-1982
staff
I correspondence, report
I
File room
Sargent Ranch - misc correspondence
1 1992-2005
Inventory completed'by Susan Johnson
Date 4/21/-
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
4/20/2009
No
Print
CU+2
4/20/2009
No
Print
CU+2
4/20/2009
No
Print
CU+2
4/20/2009
No
Print
CU+2
4/20/2009
No
Print
CU+2
4/20/2009
No
Print
CU+2
4/20/2009
No
Print
CU+2
14/20/2009
I No
Print
CU+2
14/20/2009
I No
I Print
CU+2
4120/2009
No
Print
CU+2
4/20/2009
No
Print
CU+2
4/20/20_0.9
No
Print
CU+2
14/20/2009
I No
I Print
CU+2
14/20/2009
I No
I Print
CU+2
4/20/2009
No
Print
CU+2
4/211/2009
No
Print
CU+2
4/21/2009
No
Print
CU+2
4/21/2009
No
Print
CU+2
14/21/2009
I No
I Print
CU+2
14/21/2009
I No
I Print
CU+2
4/21/2009
No -
Print
DESTRUCTION OF OBSOLETE KECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
File room
L & L Enterprise — staff reports, misc correspondence,
1972-1984
public notices, copies of ordinances, copies of
resolutions
File room
Christopher, Donald — staff report, copy of resolution,
1978-1987
misc correspondence
File room
Blossom Heights Subdivision — staff report, misc
1977
correspondence
File room
Bull, Eduardo — staff reports, copies of resolutions,
1999-2004
public notices, misc correspondence
File room
Fortino, Albert — public notices, staff reports, misc
1978-2005
correspondence, copies of resolutions, copies of
ordinances
File room
Monier Tile Company — staff reports, misc
1977-1979
correspondence
File room
Kamangar, Mahmoud— staff reports, public notice,
1999-2000
copy of resolution
File room
Workers Compensation — misc correspondence, copies
1975-1994
of resolutions
File room
Agreement — Gates, McDonald & Company
1978-1984
File room
Agreement — Levinson Bros. Inc.
1984-1993
File room
Interim Storm Drainage Channel Improvements — staff
1981-1987
reports, misc correspondence, public notices
File room
Agreement — James M. Montgomery
1986-1987
File room
Martin, Lloyd — staff reports, public notices, copies of
1977-1986
resolutions, misc correspondence, copy of ordinance,
petitions
File room
Agreement — D & E Development
1986
File room
Fibro Development — staff reports, public notices, misc
1977-1986
correspondence, copy of ordinance
File room
The Car Store — staff reports, public notices, misc
2003
correspondence, copy of resolution
File,room
Vlahos, John — misc correspondence
1999
File room
Schramm, Charles — staff reports, public notices, copy
1998
of resolution, misc correspondence
File room
Greystone Homes — staff reports, misc correspondence
199.9-2000
File.room
Blackstone,. James — public.notices
1977'
File;room
Carr ,James— staff reports, copies of resolutions, public
1976-1997
notices, copies of ordinance
Inventory completed by Susan Johnson
Date 4/22/2009
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
4/21/2009
No
Print
CU+2
4/21/2009
No
Print
CU+2
4/21/2009
No
Print
CU+2
4/21/2009
No
Print
CU+2
4/21/2009
No
Print
Cu+2
'4/21/2009
No
Print
CU+2
4/21/2009
No
Print
CU+2
4/21/2009
No
Print
T+5
4/21/2009
No
Print
T+5
4/21/2009
No
Print
CU+2
4/22/2009
No
Print
T+5
4/22/2009
No
Print
CU+2
4/22/2009
No
Print
T+5
4/22/2009
No
Print
CU+2
4/22/2009
No
Print
CU+2
4/22/2009
No
Print
CU+2
4/22/2009
No
Print
CU+2
4/22/2008
No
Print
CU+2
4/22/2009
No
Print
CU+2
4/22/2009
No
Print
CU+2
4/22/2009
No
Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
File room
Orchard Valley Communities — staff reports, public
1998-2001
notices, copies of resolutions, misc correspondence
File room
Acceptance of Completion/Improvements — staff
1991-2002
reports
File room
Benassi, A. — staff reports,public, notices, copies of
1977-1984
resolutions, copies of ordinances, petitions, misc
correspondence
File room
Lynch, Bob — public notices, staff reports, copies of
1977-1,984
resolutions, copy of ordinance, misc correspondence
File room
PeaceBuilders — misc correspondence
1996-1997
File room
Deferred Compensation Plan — staff reports, misc
1977-1998
correspondence, copies of resolutions
File room
Agreement — Thomas E. Sullivan
1988
File room
Agreement — Solutions for Wealth Management
2000_
File room
Agreement — Allstate Equity Servicing Corporation
1979
[ File room
Agreement — Clock Tower Financial Advisory Group
1984
File room
Berhorst, Ron — misc correspondence
1977
File room
Food ,Establishment Permits - public notice
1978
File room
Vasquez, John — misc correspondence
1995
File room
Recreation Vehicles — copy of ordinance
1979
File room
Condominiums — public notices, staff reports, misc
1978-2005
correspondence, copies of resolutions
File room
Sunrise Drive — public notices, staff reports, misc
I
I correspondence, petitions, copies of resolutions
11999-2001
File room
Home Depot— staff reports, copies of resolutions,
1998-1999
public notices, misc correspondence
File room
Agreement — Home Depot USA
1999-2003
File room
Benassi Oaks — staff reports, public notices, copies of
I resolutions, misc correspondence, copy of ordinance
12002-2004
File room
Filippi, Frank — public notices, staff reports
1978
File room
Historical; Buildings — misc correspondence, copies of
1979-1983
resolutions
File room
Property Tax Issues — misc correspondence, staff
1978-2003
reports, copy of ordinance, copy of resolution
File room
Motel 6 — staff reports, copy of resolution, public
1978-1998
J notices
File room
Delgado, Violet — public notices, staff reports
1978
Inventory completed by Susan Johnson
Date 4/22/'
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
4/22/2009
No
Print
CU+2
4/22/2009
No
Print
CU+2
4/22/2009
No
Print
CU+2
4/22/2009
No
Print
CU+2
CU+2
T+5
T+5
T+5
T+5
CU+2
CU+2
CU+2
CU+2
I CU+2
4/22/2009
4/22/2009
4/22/2009
4/22/2009
4/22/2009.
4/22/2009
4/22/2009
4/22/2009
4/22/2009
4/22/2009
4/22/2009
CU+2
14/22/2009
CU+2
14/22/2009
T+5
4/22/2009
CU+2
14/22/2009
CU+2
4/22/2009
CU+2
4/n/2009
CU+2
4/23/2009
CU+2 1 4/23/2009
CU+2 4/23/2009
No Print
No Print
No
Print
No
Print
No
Print
No
Print
No
Print
No
Print
No
_Print
No
Print
I No
I Print
No I Print
I No I Print
No Print
No I Print
No
No
I, No
No
No
Print
Print
I Print
Print
Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
'REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Powell, Alfred — public notices, staff reports
1978
C10+2
4/23/2009
No
Print
File room
Gonzales, Manuel — staff report, public notice
1978
CU+2
4/23/2009
'No
Print
File room
Hope Rehabilitation Services — misc correspondence,
1978-1979
CU+2
4/23/2009
No
Print
staff reports, public notices
File room
Mussallem Development Company — staff reports,
1978-1985
CU+2
4/23/2009
No
Print
public notices, misc correspondence, copy of resolution
File room
Glickman, Crumpler and Riley— misc correspondence,
1978-1994
CU+2
4/23/2009
No
Print
staff reports, public notices
File room
Chappell/Sargenti — staff reports, public notices, copies
2005-2006
CU+2
4/23/2009
No
Print
of resolutions, copy of ordinance
File room
American Housing Partners — staff reports, copies of
1998-2001
CU+2
4/27/2009
No
Print
resolutions, misc correspondence, public notices
File room
Central Valley Corporation — staff reports, public
1997-2002
CU+2
4/27/2009
No
Print
notices, misc correspondence, copy of ordinance,
copies of resolutions
File room
Overall Economic Development Program — staff
1997-2003
CU+2
4/27/2009
No
Print
reports, copy of resolution, misc correspondence,
public notices, petition
File room
Residential Development Ordinance — staff reports,
1979-2007
CU+2
4/27/2009
No
Print
copies of resolutions, copies of ordinances, misc
correspondence, public notices, petitions
File room
State Surplus Funds — misc correspondence
1976-1982
CU+2
4/28/2009
No
Print
File room
Ghirlanda Property — public notices, staff reports, misc
1978-1,984
CU+2
4/28/2009
No
Print
correspondence, copies of ordinances
File room
Giminez, Peter - misc correspondence
1978
CU+2
4128/2009
No
Print
File room
Agreement = Coast Range Development
1995
T+5
4/28/2009
No
Print
File room
Agreement — LJW Enterprises, Inc.
1995
T+5
4/28/2009
No
Print
File room
Agreement — Greg Mussllem,(Pan Tempo)
1997
T+5
4/28/2009
No
Print
File room
Agreement — Edith Huang
1997
T+5
4/28/2009
No
Print
File room
Agreement — Silicon Valley Diversified, Inc.
1995
T+5
4/28/2009
No
Print
File room
Agreement — Theodore Schaal
1995
T+5
4/28/2009
No
Print
File room
Agreement - Coast Range Development
1995
T+5
4/28/2009
No
Print
File room
Agreement — LJW Enterprises, Inc. (Willard)
1995
T+5
4/28/2009
No
Print
File room
Agreement —Theodore Schaal
1995
T+5
4/28/2009
No
Print
File room
Agreement—. Glen Loma (Thomas Road Properties)
1995
T+5
4'/28/2009
No
Print
File room
Agreement — Farotte Construction
1995
T+5
4128/2009
No
Print
File room
Agreement — Country Estates Venture
1996
T+5
4/28/2009
No
Print
Inventory completed by Susan Johnson
Date 4/28/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Agreement — Shapell Industries of Northern California
1995
T+5
4/28/2009
No
Print
File room
Agreement — Valley Title Company (Arcadia
1995
T+5
4/28/2009
No
Print
Development)
File room
Agreement — 140 Gilroy Association, L.P. by: New
1995
T+5
4/28/2009
No
Print
Cities Development Group
File room
Agreement — Theodore Schaal/John Filice
1997
T+5
4/28/2009
No
Print
File room
Agreement — Thomas road Properties
1997
T+5
4/28/2009
No
Print
File room
Agreement — South County Housing
1997
T+5
4/28/2009
No
Print
File room
Agreement — Pacific States Development
1997
T+5
4/28/2009
No
Print
File room
Country Courts Consolidation— staff reports, public
1978-1979
CU+2
4/28/2009
No
Print
notices, misc correspondence
File room
Castlewood Commercial Properties — public notices,
1978-1983
CU+2
4/28/2009
No
Print
staff reports, misc correspondence
File room
McCanish, Daniel— public .notices, staff report_
1978
CU+2
4/28/2009
No
Print
File room
Youth Center/MASCA — staff reports, copies of
1993-2003
CU+2
4/29/2009
No
Print
resolutions, misc correspondence, petitions
File room
Agreement — J. Kaeuper & Company
1995
T+5
4/29/2009
No
Print
File room
Agreement — Pacific Gas & Electric
1993-1995
T+5
4/29/2009
No
Print
File room
Agreement — Pacific Gas & Electric
1997
T+5
4/29/2009
No
Print
File room
Mission Valley Evergreen Steel — staff reports, misc
1996
CU+2
No
Print
correspondence
14/29/2009
File room
. Gavilan Water Conservation District— staff reports,
1939-1985
CU+2
4/29/2009
No
Print
misc correspondence, copy of resolution
I_
File room
Agreement — Santa Clara Valley Water Conservation
1977
T+5
No
Print
District
14/29/2009
I
I
File room
Agreement — South Santa Clara, Valley Water
T+5
4/29/2009
No
Print
Conservation District
11955
�'
I
File room
Agreement — Santa Clara Valley Water District
1977
T+5
4/29/2009
No
Print
File room
Crosswalks — staff reports
1986-1997
CU+2
4/29/2009
No
Print
File room
Employee. Assistance Program,— misc correspondence
1989
CU+2
4/29/2009
No
Print
File room
Agreement— Occupational Health Services, Inc.
1988-1989
T+5
4/29/2009
No
Print
File room
Hillside Development — staff reports, eopies of
CU+2
;I 4/30/2009
No
Print
resolutions, misc correspondence
11979-1995
I
I
File room
Fifth Street Fire Station _ staff reports, copies of
1978-1993
CU+2 _
1 4/30/2009
No
Print
resolutions, misc correspondence
File room
Wojahn, Gary (Mesa Road Assessment) = staff reports,
1978-1979
CU+2
4/30/2009
No
Print
public notices, misc correspondence
Inventory completed by Susan Johnson
Date 4/30/'
DESTRUCTION OF OBSOLETh .,.ECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT'OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL.
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Della Maggiora, Frank — copy of ordinance; public
1979
CU+2
4/30/2009
No
Print
notice, staff report
File room
Burger King Corporation — staff reports, public notices,
1978-1979
CU+2
4/30/2009
No
Print
misc correspondence; copy of ordinance
File room
Johnson -Rose Corporation — staff reports, public
1986-1987
CU+2
4/30/2009
No
Print
notices, mist correspondence, copy of ordinance, copy
of resolution
File room
Acker & Berghella — staff reports, public notices, mist
1976-1986
CU+2
4/30/2009
No
Print
correspondence
File room
Street/Sidewalk Standard and Restrictions — staff
1977-1996
CU+2
5/l/2009
No
Print
reports, misc correspondence, petitions, public notices,
copies of.ordinances
File room
Storm Drains — staff reports, misc correspondence;
1961-2005
CU+2
5/1/2009
No
Print
public notices,_copies of resolutions, copy of ordinance
File room
Agreement— Central Underground Construction
1968
T+5
5/l/2009
No
Print
File room
Renz/Kirk Construction — staff reports, misc
1980-1983
CU+2
5/1/2009
No
Print
correspondence, copy of ordinance, copy of resolution,
public notices, petition
File room
Agreement — Miller Meadows, LLD
1982
T+5
5/1/2009
No
Print
File room
Uvas Creek Park Preserve — staff reports, public
1993-2005
CU+2
5/1/2009
No
Print
notices, misc correspondence, copy of resolution,
File room
Agreement — Collishaw Construction
1995-1996
T+5
5/l/2009
No
Print
File room
Metropolitan Transportation Commission— misc
1979-1993
CU+2
5/1/2009
No
Print
correspondence, copies of resolutions
File room
Agreement — Outreach & Escort, Inc.
1982-1983
T+5
5/l/2009
No
Print
File room
Delinquency Prevention — staff reports, public notices,
1972-1992
CU+2
5/1/2009
No
Print
copies of resolutions, misc correspondence
File room
Velasquez, Mary Ellen — staff report, public notice,
1979-1980
CU+2
5/1/2009
No
Print
copy of resolution, misc correspondence
File room
Larkin, Thomas —public notices, copy of ordinance
1979
CU+2
5/4/2009
No
Print
File room
Duran, James — copy of ordinance, ,pubic notices, staff
1979
CU+2
5/4/2009
No
Print
report
File room
Agreement — Randy'Barbaglia and Phil Piazza
1979
T+5
5/4/2009
No
Print
File room
AMTEC Corp. — staff reports
1979-1980
CU+2
5/4'/2009
No
Print
File room
Underground Storage Tanks — staff reports, public
1979-1996
CU+2
5/4/2009
No
Print
notices, mist correspondence, copy of ordinance
File room
Agreement— Safety Specialists, Inc.
1985
T+5
5/4/2009
No,
Print
Inventory completed by Susan Johnson
Date 5/4/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Agreement — Petrotek
1995
T+5
5/4/2009
No
Print
File room
Okada, H. — staff report, public notices, copy of
1979
CU+2
5/4/2009
No _
Print
resolution, misc correspondence
File room
Uvas Development Company — misc correspondence,
1979-1982
CU+2
5/4/2009
No
Print
public notices, staff report, copy of ordinance, copies of
resolutions
File room
Garlic Festival Association — misc correspondence,
1979-2005
CU+2
5/4/2009
No
Print
staff reports, petition, public notices copies of
resolutions
File room
Agreement -Gary H. Steinmetz
1993
T+5
5/4/2008
No
Print
File room
Megan's Law — misc correspondence
1997
CU+2
5/5/2009
No
Print
File room
i 'Tang, Joao — public notices, misc correspondence, staff
. 1997-1998
CU+2
5/5/2009
No
Print
reports, copy of resolution
File room
Disaster Assistance Act — misc correspondence, staff
1991-1992
I CU+2
No
Print
report
15/5/2009
I
File room
Noise Ordinance — copy of ordinance, public notices,
1979-199-1
CU+2
5/5/2009
No
Print
staff reports, misc correspondence
I
I
I
I
File room
Economic Development Corporation — misc
CU+2
5/5/2009
No
-Print
correspondence, staff reports
11996-2002
I
I
I
I
File room
Truck Stop/Inspection Stations — misc correspondence,
1979-1991
CU+2
5/5/2009
No
Print
staff reports, copy of ordinance
File room
South County Housing — staff reports, public notices,
1986-2007
CU+2
5/5/2009
No
Print
copies of resolutions, copies of ordinances, misc
correspondence
File room
Architectural & Site Approval Applications (Misc) —
1997
CU+2
5/5/2009
No
Print
staff reports, copy of resolution
File room
I Cheng, Charles — staff reports, copy of resolution,
CU+2
5/5/2009-
No
Print
public notices, misc correspondence
11996-1999
I'
I
I
File room
Gurries Associates — staff report, public notices, copy
,I' CU+2
No
Print
I of resolution, -copy of ordinance, misc correspondence
11979-1990
15/5/2009
I
I
File room
I Public Works Projects — misc correspondence,, staff
I CU+2
No
Print
reports, misc correspondence
11983-2004
15/5/2009
I
I
File room
Landscaping Policy -misc correspondence, staff
1972-1992
CU+2
5/5/2009
No
Print
reports, public notices, copies of resolutions
I
I
I
I
I .
File room
Air Conditioning Projects — staff report
1997
CU+2
�' 5/5/2009
No
Print
File room
I Jamina Investments — staffreports,,public notices, misc
11979-1983
CU+2
15/5/2009
No
Print
correspondence, copies of ordinances
I
I
I
Inventory.completed by Susan Johnson
Date 5/5/2r"
DESTRUCTION OF OBSOLETE ..LCORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
File room
Vending Vehicles = copies of ordinances, staff reports,
1982-1991
misc correspondence, public notices, copy of resolution
File room
Transition Zone — staff reports, misc correspondence,
1977-1980
public notices
File room
Nowakowski, Michael — staff reports, misc
1979-1984
correspondence
File room
Lang Essary Construction — copy of ordinance, public
1979
notice
File room
Peoples, Rosemary — copy of resolution, public notice
1979
File room
Monterey Street Landscape Projects (South) — staff
1980
reports, misc correspondence
File room
Mortgage Assistance Program — staff reports, public
1979-1982
notices, misc correspondence, copy of resolution
File room
Agreement — California Housing Finance Agency _
_1979
File room
Martinez & Cruz Associates — copy of ordinance,
1980
public notices
File room
Brisbane Avenue = public notice, staff report
1979-1980
File room
Omd'off, Keith — staff reports, misc correspondence,
1978-1980
public notices
File room
Kong, Henry — staff report, copy of ordinance, misc
1980
correspondence, public notices
File room
Fortino, Joseph, Jr. — misc correspondence
1980
File room
Restroom Facilities — copy of ordinance, public notice
1980
File room
Kawashima, Seige and Alyce — public notices, staff
1992-1993
reports; copy of ordinance
File room
Welfare Reform — misc correspondence
1997
File room
Lily Gardens — public notices, copies of resolutions,
1979-2001
staff reports, misc correspondence
File room
Gravell, Normand— staff reports, misc correspondence
1991-1992
File room
Beno, J.F. — staff reports, copy of resolution, copy of
1980
ordinance; public notices, misc correspondence
File room
Historical Heritage Committee (City) — staff reports,
1980-2001
misc correspondence
File room
Silicon Valley' Development — staff reports, public
1980-11994
notices, copies of resolutions, misc correspondence,
copy of ordinance
Inventory completed by Susan Johnson
Date 5/5/2009
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
T+5
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
CU+2
5/5/2009
No
Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT Or
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Obata Industrial Park — copy of ordinance, copies of
1980-1997
CU+2
5/6/2009
No
Print
resolutions
File room
Agreement — Conco West, Inc.
1998-1999
T+5
5/7/2009
No
Print
File room
Agreement — Silicon Valley Development
1984
T+5
5/8/2009
No
Print
File room
Howson, Frances M., Ronald and Roberts Hughan —
1998
CL+10
5/8/2009
No
Print
Purchase and Sale Agreement for real property
File room
Carillo, Daniel— staff reports, public notices, copies of
1970-1980
CU+2
5/11/2009
No
Print
ordinances, petition
File room
Speno, Ernest — staff report
1992
CU+2
5/11/2009
No
Print
File room
Seventh Street Improvement Project— staff reports,
1980-1981
CU+2
5/11/2009
No
Print
public notices
File room
Agreement — Eilert Construction
1980
T+5
5/11/2009
No
Print
File room
Design Analysis/Standards — staff report, public notices
1980-1998
CU+2
5/11/2009
No
Print
copy of ordinance
File room
Pelland & Peterson — staff report, copy of ordinance,
1980
CU+2
5/11/2009
No
Print
copy of resolution, public notice, misc correspondence
File room
Filice, William and Ernest— staff report, public notice,
1980
CU+2
5/11/2009
No
Print
copy of ordinance
File room
Sylvain, J.R. — staff report
1980
CU+2
5/11/2009
No
Print
File room
Building Association of Gilroy — misc correspondence
1994
CU+2
5/11/2009
No
Print
File room
U-Haul Company — staff reports, public notices, copy
1980
CU+2
No
Print
of ordinance
15/11/2009
File room
Chang, K.H. — staff reports, public notices, copy of
1980
CU+2
'No
Print
ordinance, copies of resolutions ,
15/11/2009
File room
Skateboard Park— staff reports, public notices, copies
1998-1990
CU+2
5/11/2009
No
Print
of ordinances, misc correspondence, petition
File room
Agreement= A.J. Vasconi General Construction
1999
T+5
5/11/2009
No
Print
File room
MVW Partners — staff reports, public notices, copies of
1992-2002
CU+2
5/11/2009
I
No
Print
resolutions, copies of ordinances, misc correspondence
File room
Dyer, Robert — staff report, copy of resolution
1996
CU+2
5/12/2009
No
Print
File room
Septage/Septage Disposal,— misc correspondence, staff
1988-1996
CU+2
5/12/2009
No
Print
reports, copy of resolution, copy of ordinance
File room
Silacci-Reeder— staff reports, misc correspondence,
1980-1982
CU+2
No
Print
public notices
15/12/2009_
File room
California Wellness Foundation— staff report, misc
1997
CU+2
15/12/2009
No
Print
correspondence
Inventory completed' by Susan Johnson
Date 5/12/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Leavesley Road Policy— staff reports, misc
1980-1986
CU+2
5/12/2009
No
Print
correspondence
File room
Harrison, Richard and Joan — staff reports, public
1980-1986
CU+2
5/12/2009
No
Print
notices, copy of ordinance, copy of resolution
-
File room
Taco Bell (the Frazier Group) — staff report, copy of
1996-1997
CU+2
5/12/2009
No
Print
resolution
File room
Mills Act — staff reports, misc correspondence
1997-2006
CU+2
5/12/2009
No
Print
File room
Administrative Hearing Policy— public notices, copies
1997-1999
CU+2
5/12/2009
No
Print
of resolutions
File room
King, Thomas — misc correspondence, copy of
1980-1983
CU+2
5/12/2009
No
Print
resolution, Public notices, copy of ordinance
File room
Hemphill. William — staff report, public notices, copy
1980
CU+2
5/12/2009
No
Print
of ordinance
File room
Kazanjian, Jack — staff reports, public notices, misc
1980-1989
CU+2
5/12/2009
No
Print
correspondence, copy of resolution
File room
Parking Citations/Fines/Forfeitures — misc
1980-1997
CU+2
5/12/2009
No
Print
correspondence
File room
Agreement — Phoenix Group Information Systems
1997-2000
T+5
5/12/2009
No
Print
File room
Agreement— Lockheed IMS
1993-1997
T+5
5/12'/2009
No
Print
File room
Agreement — Datacom Systems Corporation
1980-1989
T+5
5/1-2/2009
No
Print
File room
Gerard & Lombert, Inc. — staff report, public notices,
1995
CU+2
5/I2/2009
No
Print
copy of ordinance
File room
Conrotto, Mike — staff report, public notices, copies of
1980-2005
CU+2
5/12/2009
No
Print
ordinances
File room
Mileage Expenses — staff reports, copie&of resolutions
1980-1995
CU+2
5/12/2009
No
Print
File room
Advanced Micro Devices — misc correspondence, staff
1980-1081
CU+2
5/12/2009
No
Print
reports, copies of ordinance, public notice
File room
Train Service — misc correspondence, copies of
1979-2004
CU+2
5/12/2009
No
Print
resolutions, staff reports
File room
Mello, Dan— staff reports
1980-1983
CU+2
5/12/2009
No
Print
File room"
Rosanna- Street (Library Parking) — staff reports, public
1980-1981
CU+2
5/12/2009
No
Print
notices, misc correspondence
File room
Agreement — Granite Construction Company
1981
T+5
5/12/2009
No
Print
File room
Highway 152 (East) — misc correspondence, staff
1972-1994
CU+2
5/12/2009
No
Print
reports, copies of resolutions
File room
Liquor Ordinance — staff reports, public notices, misc
1976-1981
CU+2
5/13/2009
No
Print
correspondence, copies of ordinances
Inventory completed by Susan Johnson
Date 5/13/2009
RECORD
LOCATION
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
RECORD (refer to retention schedule)
RECORDS
Gera, Marko— staff reports, copies of resolutions, misc
1980-1993
correspondence, public notices
Dance Hall Permits — staff reports, copy of ordinance,
1991-1992
misc correspondence, public notices
Liability/Fire Insurance — misc:correspondence, staff
1970-2006
reports, public notices, copies of resolutions
San Martin Planning Area — misc correspondence, staff
1980-1988
reports, public notices
Salter, Don = public notices
1981
Eastside/Westside Area Study — misa correspondence
1980 _
South Valley Business Park — misc correspondence,
1980-1982
staff reports, public notices, copy of ordinance
Mediterranean Fruit Fly — copy of resolution, misc
1981
correspondence
Americans with Disabilities Act (ADA) — staff reports,
1992-1999
misc correspondence
Agreement — GB Group, The
1997-1998
Development Process (City) — staff reports
1996-2003
Appropriation Limits —misc correspondence, copies of
resolutions, staff reports
11980-2007
Staples, Inc. — staff report, copy of resolution
1999
California Conservation Corps
1996-1997
Coslar Inc. (Monterey Plaza) — copies of resolutions,
public notices, staff report
11981
Warmington Homes — misc correspondence, staff
11996-2006
reports
Brown Act — staff reports, misc correspondence, public
11981-2005
notices
Shriner's Hospital for Crippled Children — public
1996-2004
notices, staff reports, copy of ordinance, copies of
resolutions
Proposition.218 (the Fox Initiative) = misc
correspondence, staff report
11996-1997
Medians — staff reports, copy of resolution, misc
1979-1983
correspondence
I
Uyeno/Steidley — misc correspondence, copy of
1981-1985
ordinance
I
Inventory completed by Susan Johnson
Date 5/13 '
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
5/13/2009
No
Print
CU+2
5/13/2009
No
Print
CU+2
5/13/2009
No
Print
CU+2
5/13/2009
No
Print
CU+2
5/13/2009
No
Print
CU+2
5/13/2009
No
Print
CU+2
5/13/2009
No
Print
CU+2
5/13/2009
No
Print
CU+2
5/13/2009
No
Print
T+5
5/13/2009
No
Print
CU+2
5/13/2009
No
Print
CU+2
15/13/2009
No
I Print
CU+2
5/13/2009
No
Print
CU+2
5/13/2009
No
Print
CU+2
I, 5/43/2009
I No
I Print
1 CU+2
15/13/2009
I No
I Print
1 CU+2
15/13/2009
I No
CU+2
Print
Print
No
No
CU+2
CU+2
CU+2
Print
Print
Print
5/13/2009
5/I3/2009
5/43/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Scherrer, John — copy of ordinance, public notices, staff
1984
CU+2
5/13/2009
No
Print
reports, misc correspondence
File room
Economic Incentives and Policies — staff reports, misc
1989-2006
CU+2
5/13/2009
No
Print
correspondence
-
File room
Drinking Drivers Program — staff reports, misc
1980-1994
CU+2
5/13/2009
No
Print
correspondence, copy of resolution
File room
Walsh & Son — staff reports, public notices, copy of
1996
CU+2
5/13/2009
No
Print
resolution
File room
Economic Incentive Agreement— Wal-Mart
1993-1996
T+5
5/14/2009
No
Print
File room
Economic Incentive Agreement — Al Sanchez
1997-2000
T+5
5/14/2009
No
Print
File room
Economic Incentive Agreement — G.N Renn
1998-20011
T+5
5/14/2009
No
Print
File room
Economic Incentive Agreement — Forest Park Inn
1998-2001
T+5
5/14/2009
No
Print
File room
Economic Incentive Agreement — Marx Chevrolet
1998-2001
T+5
5/14/2009
No
Print
File room
Economic Incentive Agreement — Motel 6
1999-2002
T+5
5/14/2009
No
Print
File room
Economic Incentive Agreement— SteriGenics
1999-2002
T+5
5/14/2009
No
Print
File room
Economic Incentive Agreement— Hilton Garden Inn
2001-2004
T+5
5/14/2009
No
Print
File room
Economic 'Incentive Agreement — J.N. Abbott
2000-2003
T+5
5/14/2009
No
Print
Distributors
File room
Economic Incentive Agreement — Architectural
2000-2003
T+5
5/14/2009
No
Print
Facades Unlimited
File room
Street Banners — staff reports
1981
CU+2
5/15/2009
No
Print
File room
Rancho Real — staff reports, public notices, copies of
1979-2004
CU+2
5/15/2009
No
Print
resolutions, misc correspondence, copy of ordinance
File room
DeBell' Homes — staff reports, copies of ordinances,
1981-1993
CU+2
5/15/2009
No
Print
public notices, copy of resolution, misc correspondence
File room
Woolworth Industrial Park (Brem Lane) — staff reports,
1982-1983
CU+2
5/15/2009
No
Print
copy of resolution,_ public notices, misc correspondence
File room
A.G.C., Inc. — misc correspondence
1981
CU+2
5/15/2009
No
Print
File room
Burge, Peter — staff reports
1981
CU+2
5/15/2009
No
Print
File room
Secret Witness Program— in correspondence_
1980-1994
CU+2
5/15/2009
No
Print
File room
Youth Science Institute — misc correspondence
1982-1984
CU+2
5/15/2009
No
Print
File room
Quackenbush, Charles - staff report, public notice,
1981
CU+2
5/15/2009
No
Print
copy of resolution
File room
Montano, Al — staff reports, public notices, copies of
1981-1999
CU+2
5/15/2009
No
Print
resolutions, copy of ordinance, misc correspondence
File room
Agreement — Montano, Alfred and Lydia
1999
T+5
5/15/2009
Inventory completed by Susan Johnson
Date 5/15/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
File room
Haro, Fred — staff reports, public notices, copy of
1981
ordinance
File room
Bidegary, Thomas — misc correspondence
1981
File room
Towing Services = public notices, copies of ordinances,
1979-2005
copies of resolutions; staff report
File room
Agreement — B & C Towing, Inc.
2004
File room
Water Facilities Construction — staff reports, public
1981-1983
notices, misc correspondence
File room
Agreement — Boone, Cook & Associates
1983
File room
Joint Venture/Silicon Valley Network — misc
1994-2000
correspondence, staff reports, copy of resolution
File room
Mussallem, Greg — staff reports, public notices, copies
1993-2003
of resolutions, copy of ordinance
File room
Leavesley Road' Improvements — staff reports, public
1976-1996
notices, copies of resolutions,
File room
Urban Service Area— staff reports, public notices,
1977-2005
copies of resolutions
File room
Administrative Hearing - Alex Larson
1997
File room
Administrative Hearing — Aroma Touch
2000
File room
Agreement — Nolte & Associates
1995-1998
File room
Agreement — Granite Construction
1996-1997
File room
Agreement — Santa Clara County
1980-1982
File room
Barrow, James
1981
File room
Street Sweeping Services
1983-2000
File room
Agreement — Smith's Action Maintenance Company
1979-1981
File room
Public Records Act — misc correspondence„ staff
1993-2007
reports, copies of resolutions
File room
Janitorial/Custodial Services = staff reports, public
notices, misc correspondence
11986-2007
File room
Agreement — Cleaning Services_
2002-2003
File room
Booking/Processing Fees — misc correspondence
1994
File room
Giordano, Ms. — staff reports
1981
File room
Schaal, Ted — staff reports,.public notices, copies of
resolutions, misc correspondence
11982-1994
File room
,Hecker Pass— A Family Adventure — staff reports,
1982-1999
misc correspondence, copies of resolutions, copies of
ordinances, public notices
Inventory completed by Susan Johnson
Date 5/19/'
REQUIRED
' DATE OF
CONFIDENTIAL
TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
5/15/2009
No
Print
CU+2
5/15/2009
No
Print
CU+2
5/15/2009
No
Print
T+5
5/15/2009
No
Print
CU+2
5/15/2009
No
Print
T+5 5/15/2009
CU+2 5/15/2009
No Print
No Print
CU+2 5/15/2009 No
CU+2 5/15/2009 No
CU+2
CL+7
CL+7
T+5
T+5
T+5
CU+2
CU+2
T+5
a CU+2
CU+2
5/15/2009
1 5/15/2009
5/15/2009
5/18/2009
5/18/2009
5/18/2009
5/18/2009
5/18/2009
5/18/2009
5/18/2009
5/19/2009
No
No
No
No
No
No
No
No
I No
No
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
T+5
5/19/2009
No
Print
CU+2
.5/19/2009
No
Print
CU+2
5/19/2009
No
Print
I CU+2
15/19/2009
No
I Print
CU+2 1 5/19/2009 No I Print
RECORD
LOCATION
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
DESTRUCTION OF OBSOLETL mECORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
RECORD (refer to retention schedule)
RECORDS
Tenth Street Study/Guidelines — staff report
1981
Special Events — staff reports, misc correspondence,
1980-1,995
public notices, copies of ordinances
Oshan, Michael — staff reports, public notices, copies of
1981-2006
resolutions, copy of ordinance
Santa Teresa Corridor Study— staff reports, copy of
1995-1996
resolution, petition
Monterey Street Rewiring Project— staff report, public
1981-1982
notices
Blocker, Richard — staff reports, public notices, copy of
1992-1993
resolution
Mortgage Revenue Bonds— staff reports, public
1981-1985
notices, copies of resolutions; misc correspondence
Agreement — County of Santa Clara
1982-1983
Jasker, Inc. — staff report, public notice, copy of
1981-1982
resolution
Escort Services — staff reports
1981
Flautt, Frank — staff report
1992
Huang, Edith — staff reports, public notices, copies of
1992-1998
resolutions, copies of ordinances
Kaufman & Broad— staff reports, public notices,
1993-1997
copies of resolutions, misc correspondence
Hazardous Materials/Waste — staff reports, public
1983-1998
notices, misc correspondence, copies of resolutions,
copies of ordinances
Sports Complex and Park — staff reports, public
1997-2006
notices, misc correspondence, copies of resolutions,
copy of ordinance
Agreement to purchase property Blocher, Richard and
1997
Barbara — Chicago Title Insurance Company,
Agreement of Purchase and Sale
Agreement to purchase property Filice, William —
1997
Chicago Title Insurance Company, Agreement of
Purchase and Sale
Agreement — Beals Landscape Architecture
1991
Tsai, Hui-Kuang — staff report, public notices, copy of
1993
ordinance
Inventory completed by Susan Johnson
Date 5/21/2009
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
5/19/2009
No
Print
CU+2
5/19/2009
No
Print
CU+2
5/20/2009
No
Print
CU+2
5/20/2009
No
Print
CU+2
5/20/2009
No
Print
CU+2
5/20/2009
No
Print
CU+2
5/20/2009
No
Print
T+5
5/20/2009
No
Print
CU+2
5/20/2009
No
Print
CU+2
5/20/2009
No
'Print
CU+2
5/20/2009
No
Print
CU+2
5/20/2009
No
Print
CU+2
5/20/2009
No
Print
CU+2
5/20/2009
No
Print
CU+2
5/21/2009
No
Print
CL+10
5/21/2009
No
Print
CL+10
5/21/2009
No
Print
T+5
5/21/2009
No
Print
CU+2
5/21/2009
No
Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA_
File room
Konle Development Ltd. — staff reports, public notices,
.1981-1984
CU+2
5/21/2009
No
Print
misc correspondence, copy of resolution
'
File room
Raisch Company — staff reports, misc correspondence,
1981-1987
CU+2
5/21/2009
No
Print
public notices, copies of ordinances, copy of resolution
File room
Silicon Valley Diversified— staff reports, public
1994-1997
CU+2
5/21/2009
No
Print
notices, misc correspondence, copies of resolutions,
copies of ordinances
File room
Industrial Development Authority — staff reports,
1980-2003
CU+2
5/21/2009
No
Print
copies of resolutions, copies of ordinances, public
notices, misc correspondence
File room
Agreement — Gilroy Canning Company
1990
T+5
5/21 /2009
No
Print
File room
Country Estates Assessment District — copies of
1980-2004
CU+2
5/26/2009
No
Print
ordinances, copies of resolutions
File room
Miller Avenue Crossing — misc correspondence
1993
CU+2
5/26/2009
No
Print
File room
Industrial Twenty Ventures — staff reports, public
1981-1997
CU+2
5/26/2009
No
Print
notices, copies of resolutions, misc correspondence
File room
ICMA Awards— misc correspondence
1992
CU+2
5/27/20.09
No
Print
File room
Equal Employment Opportunity Policy — staff reports,
1996/1997
CU+2
5/27/2009
No
Print
copy of resolution, misc correspondence
File room
Code Enforcement Program — staff reports, copy of
1992-2000
CU+2
5/27/2009
No
Print
resolution, public notice
File room
South Valley National Bank — staff reports, copy of
1982-1995
CU+2
No
Print
resolution, public notice, misc correspondence
15/27/2009
File room
Hecker Pass Reorganization — staff report, public
1982
CU+2
No
Print
notice
15/27/2009
File room
Ronan Corners — public notice, copy of ordinance, staff
1982
CU+2
15/27/2009
I No
Print
report
File room
Arita & Fujita — staff report, copy of resolution
1982
CU+2
5/27/2009
No
Print
File room
Alexander Street (10"/Banes Lane) — staff report
1982
CU+2
5/27/2009
No
Print
File room
Hoff, Jerry — staff report, copy of resolution, misc
CU+2
15/27/2009
I No
Print
correspondence, public notices
11982
File room
Backflow Prevention Policy —copies of ordinances,
CU+2
No
Print
staff reports, public notices
11982-1992
15/27/2009
I
File room
Nob Hill Foods — staff reports, misc correspondence,
11982-1995
CU+2
( 5/27/2009
I No
Print
public notices, copies of resolutions, copy of ordinance
File room
Street Dedications — staff reports, misc correspondence
1984-2001
CU+2
5/27/2009
No
Print
File room
Planned Parenthood. Services —misc correspondence
.1982
CU+2
5/27/2009
Inventory completed by Susan Johnson
Date 5/27/"
DESTRUCTION OF OBSOLETE ,cECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION_
DESTRUCTION
YES/NO
MEDIA
File room
Morey/Kern Annexation — misc correspondence
1982
CU+2
5/27/2009
No
Print
File room
Arellano, J.T. — staff report
1982
CU+2
5/27/2009
No
Print
File room
Reimal/Christopher%Glen Loma — staff report, copy of
1993
CU+2
5/27/2009
No
Print
resolution
File room
Operation Sentinel — staff reports, misc correspondence
1983-1990
CU+2
5/27/2009
No
Print
File room
Roofing Ordinance — staff report, public notice
1994
CU+2
5/27/2009
No
Print
File room
Public Safety Department — staff reports, public
1983-1990
CU+2
5/27/2009
No
Print
notices, misc correspondence, copy of ordinance
File room
Bloomfield Fire Station— misc correspondence, staff
1982-1983
CU+2
5/27/2009
No
Print
reports
File room
Agreement to sell property to Santa Clara County
1983
CL+10
5/27/2009
No
Print
File room
Bridges — staff reports, misc correspondence, public
. 1982-2007
CU+2
5/27/2009
No
Print
notices, copies of resolutions
File room
Agreement-- Universal Field Services
1-999-2001
T+5
5/27/2009
No
Print
File room
Agreement — Granite Construction Company
2002-2003
T+5
5/27/2009
No
Print
File room
Lift Stations — staff reports, misc correspondence
1975-1983
CU+2
5/27/2009
No
Print
File room
Steel Jaw Traps — copies of ordinances, public notice
1988
CU+2
5/27/2009
No
Print
File room
Campaign Contributions/Expenditure — public notices,
1997-2007
CU+2
5/27/2009
No
Print
staff report, misc correspondence
File room
Tree Preservation Ordinance — staff reports, copy of
1994
CU+2
5/27/2009
No
Print
resolution, misc correspondence
File room
Barbaglia, Randy — staff reports, public notices, copy
1982-1983
CU+2
5/27/2009
No
Print
of ordinance, misc correspondence
File room
Mantelli Drive Extension— staff reports, misc
1995-2003
Cu+2
5/27/2009
No
Print
correspondence.
File room
Agreement — Don Chapin Company, The
2002-2003
T+5
5/27/2009
No
Print
File room
Agreement to purchase property— South County
1995
CL+10
5/27/2009
No
Print
Housing and Boykin, Paul and Anne
File room
Agreement —Earth Systems consultants
2002
T+5
5/27/2009
No
Print
File room
Santa Clara County Manufacturing Group — staff
1994
CU+2
5/27/2009
No
Print
reports, misc correspondence
File room
Rowlison, Bruce — staff reports, misc correspondence,
1987
CU+2
5/27/2009
No
Print
public notices, copy of ordinance
File room
Lenihan, James and Anne — staff reports, copies of
1991-1994
CU+2
5/27/2009
No
Print
resolutions, public notices
File room
Packard, Harold and June — staff reports
1983
CU+2
5/27/2009
No
Print
File room
Orchard Supply'Hardware — staff report
1983
CU+2'
5/27/2009
No
Print
Inventory completed by Susan Johnson
Date 5/27/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE &CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Hecker Pass Corridor Land Use Study — staff reports,
1993-1994
CU+2
5/27/2009
No
Print
misc correspondence, petitions
File room
Vehicle Repair/Parking on City Streets — copies of
1994
CU+2
5/27/2009
No
Print
ordinances, public notice, staff report
File room
Santa Teresa Technology Park — misc correspondence,
1983
CU+2
5/27/2009
No
Print `
staff reports, copies of resolutions
File room
Dickson, L. Brent - staff report
1986
CU+2
5/27/2009
No
Print
File room
Redevelopment Agency (RDA) — misc correspondence,
1987-2002
CU+2
5/28/2009
No
Print
petitions, copies of resolutions, staff reports, public
notices, copies of ordinances
File room
Agreement — McGill -Martin -Self, Inc.
2002-2003
T+5
5/28/2009
No
Print
File room
Agreement — Santa Clara County .
1989
T+5
5/28/2009
No
Print
File room
Agreement — Gilroy Unified School District
1989
T+5
5/28/2009
No
Print
File loom
Agreement — Gavilan Community College District
_
1989
T+5
5/28/2009
No
Print
File room
Agreement — Goldfarb & Lipman
1988
T+5
5/28/2009
No
Print
File room
Agreement— Piedmont Associates
1988
T+5
5/28/2009
No
Print
File room
Small, Kimball — staff reports, misc correspondence,
1993-1996
CU+2
5/28/2009
No
Print
copies of resolutions, copy of ordinance, public notices
File room
Masten Avenue Recreational Vehicle Park — staff
1994
CU+2
5/28/2009
No
Print
report, misc correspondence
I
File room
Regency Monarch Development Company — staff
1983
CU+2
5/28/2009
No
Print
report, public notice, copies of resolutions
I
I
File room
Summer Forestry Group — copy of resolution, staff
1983
CU+2
5/28/2009
I No
I Print
report, misc correspondence
File room
Thomas Road Properties — public notices, staff reports,
1998-2000
CU+2
5/28/2009
I No
Print
copies of resolutions, misc correspondence
I
File room
Trinity Plastics — misc correspondence
1982
CU+2
5/28/2009
No
Print
File room
Filice, John et al.— staff reports, public notices, copy of
1983
CU+2
5/28/2009
No
Print
ordinance, misc correspondence
I
File room
Hall of Fame —misc correspondence
1983-2006
CU+2
5/28/2009
No
Print
File room
Malech, Ray — staff report, public notice, misc
1983
CU+2
5/28/2009
I No
[Print
correspondence
File room
Visitors/Convention Bureau —misc correspondence
1989-2006
CU+2
5(28/2009
1 No
f Print
File room
Agreement — Gilroy Visitors Bureau
2003
T+5
5/28/2009
1 No
I' Print
File room
Agreement — Gilroy Visitors Bureau (Wine and Pasta
1987
T+5
5/28/2009
I No
I Print
Festival).
File room
Filice,. John Jr. — staff report, public notice
1983
CU+2
5/28/2009
No
[ Print
Inventory completed by Susan Johnson
Date 5/28/'
RECORD
LOCATION
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
DESTRUCTION OF OBSOLETE. _. XORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
RECORD (refer to retention schedule)
RECORDS
Muni Financial Services — staff reports, public notices,
1993-1998
misc correspondence, copy of resolution
Agreement — NB Lowry '
1996
Rent Control — public notices, copies of ordinances,
1983-1987
staff reports, misc correspondence, petitions
Kim, Tae — misc correspondence, staff reports, copies
1994-1995
of resolutions, public notices
Public Safety Impact Fees — staff reports, public
1979-1985
notices, copies of resolutions, copies of ordinances,
misc correspondence
Development Agreements — copies of ordinances, misc
1983-1999
correspondence, public notices, staff reports, copies of
resolutions
State Budget — misc correspondence, copies of
1982-1996
resolutions
Consolidated Refunding District — copies of resolutions
1994
Agreement — Southpoint Business Park Associates
2000-2003
Public Utilities Commission
National Guard — staff report
1983
San Jose General Plan — misc correspondence, staff
1983-1985
reports,
Sewer Connection Moratorium — misc correspondence
1984-1985
Gilroy Canning Company — misc correspondence, staff
1983
report
Agreement— Custom Food Machinery
1981-1983
Training Courses — misc correspondence
1983-1991
Agreement — Seminars International — BCI Consulting
1991
Group
Quarry Operations — misc correspondence, staff report
1994
Volunteer Program— staff reports
1994-1995
Lerma, Tony — staff reports, public notices, copy of
1983-1984
ordinance, copy of.resolution
Victoria Drive Walk -Through — public notices, staff
1983
report
Jackson, K.C. — staff report, misc correspondence
199.1-1992
Bus Depot — staff reports, public notices, misc
1979-2000'
correspondence
Inventory completed by Susan Johnson
Date 5/29/2009
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
5/28/2009
No
Print
T+5
5/28/2009
No
Print
CU+2
5/28/2009
No
Print
CU+2
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
T+5
5/29/2009
No
Print
No
Print
CU+2
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
T+5
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
T+5
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
RECORD
LOCATION
File room
File room
File room
File room
File room
File room
I
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
RECORD (refer to retention schedule)
RECORDS
Agreement of Lease — Centeno, Ruben & Sylvia
19954996
Building Board of Appeals — staff reports, misc
1984-1999
correspondence, public notices, copy of ordinance,
copies of resolutions
Public Utilities Commission — misc correspondence
1996-11997
Royal Pools —misc correspondence
1983
Gilroy Medical Park — staff report, public notices, misc
1978-1983
correspondence, petitions, copy of resolution
Misdemeanors/Infractions — public notices, copies of
1989-1998
ordinances, staff reports
Filice & Sons— misc correspondence, public notices,
1983-1994
copies of ordinances, staff reports, copies of resolutions_
Kirby Canyon Dump Site — misc correspondence
1984
Bertuccio, Paul — staff reports, public notices, copies of
1983-1984
ordinances
Wal-Mart — staff reports, public notices, misc
1992-1994
correspondence,
Agreement — Wal-Mart
1992-1998
Helen Putnam Award - misc correspondence
1991-1997
William Lyon Company — copy of ordinance, copy of
1991-1992
staff
resolution, report, public notice, petition
I
Martin, Ed and Jeff — staff reports, public notices, misc
1982-1997
correspondence, copies of resolutions
I
Printed Circuits International (PCI) — staff reports, misc
1983-1989
correspondence_
I
Agreement — Printed Circuits International (PCI)
1984
Bay Area Rapid Transit (BART) — misc
correspondence
11983-1991
Ronan Avenue Investors — staff reports, public notices,
12006-2007
copy of ordinance, copy of resolution
Saint Louise Regional Hospital'— staff reports, public
1984-2005
notices, misc correspondence, copies of resolutions,
copies of ordinances
Retreats/Workshops - misc correspondence, staff
1995-2007
reports
Mosquito Control= staffreport, public notice, misc
11983-1984
correspondence
Inventory completed by Susan Johnson
Date 6/2/2'
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
T+5
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
CU+2
5/29/2009
No
Print
CU+2
6/l/2009
No
Print
CU+2 6/1/2009 No Print
CU+2 6/l/2009 1 No I Print
CU+2
16/1/2009
I No
I Print
T+5
6/l/2009
No
Print
CU+2
6/1/2009
No
Print
CU+2
16/1/2009
I No
I Print
CU+2
16/l/2009
I No
I Print
CU+2
16/1/2009
I No
I Print
T+5
6/1/2009
No
Print
CU+2
16/l/2009
I No
I Print
CU+2
[6/112009
I No
I Print
CU+2
6/l/2009
No
Print
CU+2
16/2/2009
I No
I Print
CU+2
16/2/2008
I No
I Print
RECORD
LOCATION
File room
File room.
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
DESTRUCTION OF OBSOLETE ,CCORDS INVENTORY
OFFICE OF RECORDITITLE & CONTENT OF
DATE OF
RECORD (refer to retention schedule)
RECORDS
Roberts Construction —.misc correspondence
1984
Bay Area Council — misc correspondence
1991-1997
Lincoln, Wesley and Janet — public notices, staff
1983-1984
reports, misc correspondence
First Assembly of God — staff reports, public notices,
1978-1989
misc correspondence, copy of ordinance
Sphere of Influence — staff reports
1984-1992
Emergency Lighting System — staff reports, public
1984-1998
notices
Thomas Road Realignment/Bridge — staff reports, misc
1983-1990
correspondence, public notices, copies of resolutions
Coast Range Development — misc correspondence,
1991-1995
staff reports, public notices, copy of resolution
Ronan Development Company — copy of ordinance,
1984
staff report, public notices, misc correspondence
Meads Group — misc correspondence, staff reports,
1976-1987
public notices
NSAS/Ames Research Center — copy of resolution,
1993
staff report, misc correspondence
Santa Teresa Associates Q. Kerley) — staff report,
1991
public notice, copy of resolution
Shooting Range — staff report; public notices, petitions,
1973-1991
misc correspondence
Agreement — WSP Trucking, Inc.
1990
Agreement — Sportsman's Tradition, Inc.
1984
Jarvis IV Initiative (Proposition 36) — copy of
1984
resolution, misc correspondence
Employees Awards — staff reports
1989-2007
Sewer Capacity Allocations — staff reports, public
1986-2006
notices,_ misc correspondence, copies of resolutions
Historical Surveys — public notices, staff reports, misc
1984-2005
correspondence, copy of resolution
Agreement — Bonnie L. Bamburg_
1985
Agreement — James Williams
1985
Kishimura, Bob — copy of ordinance, staff report, misc
1984-1985
correspondence, public notices
Veterans of Foreign Wars — misc correspondence
1984-1991
Inventory completed by Susan Johnson
Date 6/4/2009
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
6/2/2009
No
Print
CU+2
6/2/2009
No
Print
CU+2
6/2/2009
No
Print
CU+2
6/2/2009
No
Print
CU+2
6/2/2009
No
Print
CU+2
6/2/2009
No
Print
CU+2
6/2/2009
No
Print
CU+2
6/2/2009
No
Print'
CU+2
6/2/2009
No
Print
CU+2
6/2/2009
No
Print
CU+2
6/2/2009
No
Print
CU+2
6/2/2009
No
Print
CU+2
6/2/2009
No
Print
T+5
6/2/2009
No
Print
T+5
6/2/2009
No
Print
CU+2
6/2/2009
No
Print
CU+2
6/2/2009
No
Print
CU+2
6/3/2009
No
Print
CU+2
.6/4/2009
No
Print
T+5
6/4/2009
No
Print
T+5
6/4/2009
No
Print
CU+2
6/4/2009
No
Print
CU+2
6/4/2009
No,
Print
RECORD
LOCATION
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File _room
File room
File.room,
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
RECORD (refer to retention schedule)
RECORDS
Woodside Lands & Timber Corporation - staff reports,
1984-1985
public notices, copy of ordinance
Presbyterian Church — staff reports, public notices,
1984-1998
misc correspondence
Hardwick, James — copy of ordinance, public notices,
1984
staff report °
Overland Enterprises — staff reports, public notices,
1984-1988
copies of resolutions, misc correspondence, copy of
ordinance
Northwest Quadrant — misc correspondence, staff
1983-1997
reports, public notices, copies of resolutions
Agreement — Meads, Willard, Glen Loma, Farrotte
1985-2000
Willey Cultural Center —public, notices, staff reports,
1988-2005
misc correspondence
South County Joint Planning Projects— public notices,
1986-2006
misc correspondence, staff reports, copy of resolution
Cultural Facilities — misc correspondence, staff reports,
1984-2007
public notices, petitions, copies of resolutions
Agreement — Santa Clara County
1994-1996
Agreement — Sanchez, Inc..
1996-1997
Agreement — Aitken & Assoc.
2000-2001
Agreement — Mieger, Minewese_r & Associates
1995-1996
Comprehensive Fee Schedule — staff reports, misc
1985-2004
correspondence, copies of resolutions, copies of
ordinances; public notices
Agreement — Muni Financial
2002
Smith's Food & Drug Center - staff reports, public
1993-1994
notices, copy of resolution; misc correspondence,
petitions
Price, Jim — staff reports, public notices, copies of
resolutions, misc correspondence
11985-1995
Southwest Quadrant — staff reports, public notice_
1985
Carlson, Wayne — staff reports, public notices,
1985-1987
Hall, George and Joanne — staff report
1993
Surplus Equipment — staff reports
1993-2007
Test Wells — staff reports, public notices
1985-1986
Agreement —Myers Bros. Farming & Well Drilling
1985
Inventory completed by Susan Johnson
Date 6/9/2"
REQUIRED DATE OF
RETENTION DESTRUCTION
CU+2
6/4/2009
CU+2
6/4/2009
CU+2 —
6/4/2009
CU+2
6/4/2009
CU+2
6/4/2009
T+5
6/4/2009
CU+2
6/4/2009
CU+2
6/4/2009
CU+2 1 6/4/2009
T+5
6/5/2009
T+5
6/5/2009
T+5
6/5/2009
T+5
6/5/2009
CU+2
6/9/2009
T+5
6/9/2009
I CU+2
16/9/2009
I CU+2 1 6/9/2009
CONFIDENTIAL
YES/NO
No
No
No
No
No
No
No
No
No
No
No
No
No
I No
No
I No
TYPE OF
MEDIA
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
I Print
Print
I Print
I Print
CU+2
6/9/2009 _
No
Print
CU+2
6/9/2009
No
Print
CU+2
6/9/2009
No
Print
CU+2
6/9/2009
No
Print
CU+2
6/9/2009
No
Print
T+5
6/9/2009
No
Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Hispanic Chamber of Commerce — misc
1985-1988
CU+2
6/9/2009
No
Print
correspondence
File room
Hecker Pass Highway (Route 152) — staff report, copy
1985-1997
CU+2
6/9/2009
No
Print
of resolution, misc correspondence
File room
Rosso, Jaime — misc correspondence
1985
CU+2
6/9/2009
No
Print
File room "
American Diversified — staff reports, public notices,
1985-1987
CU+2
6/9/2009
No
Print
misc correspondence
File room
Scientific Games — staff reports, copy of resolution,
1985-1987
CU+2
6/9/2009
No
Print
copy of ordinance, public notices
File room
Agreement — Golden State Direct Mail Corporation
1985
T+5_
6/9/2009
No
Print
File room
California Main Street Program — misc correspondence
1992-1995
CU+2
6/9/2009
No
Print
File room
Building Security Ordinance — copy of ordinance, staff
1985
CU+2
6/12/2009
No
Print
reports, public notices, misc correspondence
File room
Gilroy -Manhattan Associates — staff reports, copy of
1985
CU+2
6/12/2009
No
Print
resolution, public notice
File room
Air Resources Board — copy of resolution, staff report
1985
CU+2
6/12/2009
No
Print
File room
Kaiser Medical Facility — staff report, public notice,
1985
CU+2
6/12/2009
No
Print
misc correspondence, copy of ordinance, copy of
resolution
File room
Dusan Tools — public notices, staff report
1985
CU+2
6/12/2009
No
Print
File room
E. Champus Vitus— staff report, misc correspondence
1985
CU+2
6/12/2009
No
Print
File room
Employment Development Department — misc
1990
CU+2
6/12/2009
No
Print
correspondence
File room
Max Club — staff reports, misc correspondence
1989-199.4
CU+2
6/12/2009
No
Print
File room
Mello -Roos Community Facilities Act — misc
1984-1995
CU+2
6/12/2009
No
Print
correspondence
File room
Mann, Robert — copy of resolution, staff reports, misc
1985
CU+2
6/12/2009
No
Print
correspondence
File room
Tang, Robert — staff reports, public notices
1985
CU+2
6/12/2009
No
Print
File room
Marquez, Victor = staff reports, misc correspondence,
1987
CU+2
6/12/2009
No
Print
public notices
File room
Salgado, Refugio — staff reports, misc correspondence, .
1985-1987
CU+2
6/12/2009
No
Print
public notices
File room
Carriage Hills=public notices, staff reports, misc
1986-2004
CU+2
6/12/2009
No
Print
correspondence
File room.
Agreement —Earth, Systems Consultants
1998
T+5
6/12/2009
No
Print
File room
Agreement — Consoer, Townsend & Associates
1980
T+5
6/12/2009
No
Print
Inventory completed by Susan Johnson
Date 6/12/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
LOCATION
'RECORD (refer to retention schedule)
RECORDS
File room
Pretreatment Ordinance — staff reports, public notices,
1981-1991
copies of resolutions, copies of ordinances; misc
correspondence
File room
Sammut Brothers — copy of ordinance, public notices
1986
File room
Garbage and Refuse — copies of ordinances, staff
1986-1997
reports, public notices
File room
Mattos, Ed — staff reports, public notices; copy of
1986-1990
resolution, copy of ordinance
File room
Downtown Development Corporation — staff reports,
1986-2001
misc correspondence, public notices, copies of
ordinances, copies of resolutions, petitions
File room
Disaster Council — misc correspondence, staff reports,
1995-1997
copy of ordinance
File room
Glen Loma Group — staff reports, misc correspondence, :
19.77-2007
public notices, copies of ordinances, copies of
resolutions, petitions
File room
Sewer Treatment Plant Expansion — staff reports, misc
1,983-1992
correspondence, public notices, copies of resolutions
File room
Malta Enterprises — staff reports
1986
File room
Glen Loma/Norton Family/Gilroy Foods — staff reports,
1985-1986
misc correspondence, public notices .
File room
Agreement — Glen Loma Group and Gilroy Foods
1985
File room
Contract — Terra -Sol
1985
File room
Lincoln Properties = staff reports, misc correspondence
1986-1988
File room
Leavesley Investors — staff reports, public notices, .misc
19864987
correspondence, copies of resolutions
File room
Marine Preservation/Resource Zones — misc
1986-1992
correspondence,
File room
Water Districts Merger — staff reports, misc
1987
correspondence
File room
Sewer/Water Overuse Penalties — staff:reports, copies
1985-1986
of ordinances, copy of resolution; public notices
File room
Gilroy Village Shopping Center — staff reports, public
1986-1993
notices, copies of resolutions, misc correspondence
File room
McElroy, Patrick — public notices, copy of ordinance
1986
File room
DeFrancesco, Alfred — staff report
1996
File -room
Gavilan Honda — staff reports
1986-1989
Inventory completed by Susan Johnson
Date 6/17/" '
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
CU+2
6/12/2009
No
Print
CU+2
6/12/2009
No
CU+2
6/12/2009
No
CU+2
6/12/2009
No
CU+2
6/12/2009
No
CU+2
6/15/2009
No
CU+2
6/15/2009
No
CU+2
6/16/2009
No
CU+2
6/16/2009
No
CU+2
6/16/2009
No
T+5
6/16/2009
No
T+5
1.6/16/2009
1 No
CU+2
1 6/16/2009
No
CU+2
16/17/2009
I No
CU+2
16/17/2009
I No
CU+2
16/17/2009
I No
CU+2
16/17/2009
No
CU+2
6/17/2009
No
CU+2
CU+2
CU+2
6/17/2009
6/17/2009
6/17/2009
No
No
No
Print
Print
Print
Print
Print
Print
Print
i
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
DESTRUCTION OF OBSOLETE CORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Depot Building — staff reports, misc correspondence,
1988-1998
CU+2
6/17/2009
No
Print
petition, copies of resolutions
File room
Agreement — Santa Clara County Transit District
1999
T+5
6/17/2009
No
Print
File room
Curfew Ordinance — staff reports, copies of ordinances,
1995-1998
CU+2
6/17/2009
No
Print
misc correspondence
File room
Agreement — Discover Alternatives
1996
T+5
6/17/2009
No
Print
File room
Animal Displays — staff report
1986
CU+2
6/17/2009
No
Print
File room
Bonfante & Hogue — staff reports
1986-1987
CU+2
6/17/2009
No
Print
File room
Pleasant Valley Enterprise — staff report
1986
CU+2
6/17/2009
No
Print
File room
Open Space Districts — copies of resolutions, staff
1984-2004
CU+2
6/17/2009
No
Print
reports, misc correspondence
File room
Agreement — Earth Metrics, Inc,
1987
T+5
6/18/2009
No
Print
File room
Agreement — Geomatrix
1991
T+5
6/18/2009
No
Print
File room
Agreement — Earth Sciences Associates (ESA)
1988
T+5
6/18/2009
No
Print
File room
Valenzuela, John — staff reports, public notices, misc
1986
CU+2
6/22/2009
No
Print
correspondence
File room
Fertilizer and Weed Control — staff reports
1985-1989
CU+2
6/22/2009
No
Print
File room
Municipal Court — staff reports, public notices, misc
1977-1994
CU+2
6/22/2009
No
Print
correspondence,, copy of resolution
File room
Marquez, Arnold — staff reports, misc correspondence
1970-1993
CU+2
6/22/2009
No
Print
File room
Starrit Construction — staff reports, misc
1988
CU+2
6/22/2009
No
Print
correspondence, copies -of resolutions
File room
Junk/Secondhand Dealers — staff reports, copies of
1987-1994
CU+2
6/22/2009
No
Print
ordinances, public notices, misc correspondence
File room
Jiminez, Fernando — staff reports
1987
CU+2 _
6/22/2009
No
Print
File room
Young American Medals for Bravery and Service —
1987-1990
CU+2
6/22/2009
No
Print
misc correspondence
File room
Freeway Emergencies — misc correspondence, copy of
1987
CU+2
6/22/2009
No
Print
resolution
File room
Triolo, Dan — staff reports
1987
CU+2
6/22/2009
No
Print
File room
O'Dell, Chuck — staff report
1986
CU+2
6/22/2009
'No
Print
File room
Leonard, Steve — staff report, misc correspondence
1986
CU+2
6/22/2009
No
Print
File room
Firearms and Weapons — staff reports, public notices,
1980-1998
CU+2
6/22/2009
No
Print
copies of resolutions, copies of ordinances, misc
correspondence
File room
Friedman & �Pappani — staff report
1987
CU+2
6/23/2009
No
Print
File room
Group Home — staff reports, misc correspondence
1977-2001
CU+2
6/23/2009
No
Print
Inventory completed by Susan Johnson
Date 6/23/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Hispanic Cultural Festival — staff reports, misc
1987-1994
CU+2
6/23/2009
No
Print
correspondence, copies of resolutions
File room
Agreement — Hispanic Chamber of Commerce
1987-1989
T+5
6/23/2009
No
Print
File room
Vector Control District — misc correspondence, staff
1987-1995
CU+2
6/23/2009
No
Print
reports, copy of resolution
File room
Mortgage Credit Certification Program — staff reports,
1987-1994
CU+2
6/23/2009
No
Print
misc correspondence
File room
Agreement — County of Santa Clara
1987-1993
T+5
6/23/2009
No
Print
File room
Ranch/Hillside Sites — staff reports, public notices,
1986-1991
CU+2
6/23/2009
No
Print
misc correspondence, copies of resolutions; copy of
ordinance
File room
Real Estate Purchase Agreement —Craig Filice
1988-1995
CL+10
6/23/2009
No
Print
File room
Agreement — Collishaw Construction
1995
T+5
6/23/2009
No
Print
File room
Agreement — Beals/Lechner Associates
1991
T+5
6/.23/2009
;No
Print
File room
Agreement — Beals Landscape Architecture
1996-1997
T+5
6/23/2009'
No
Print
File room
Heredia, Richard and' Ruby — staff reports, misc
1,987-1988
CU+2
6/23/2009
No
Print
correspondence
File room
Binding Arbitration — staff reports, public notices, misc
1988
CU+2
6/23/2009
No
Print
correspondence
File room
Sales Tax Refund — misc correspondence,
11990-1991
CU+2
6/23/2009
No
Print
File room
Agreement — State of California
1990
T+5
6/23/2009
No
Print
File room
Cost Recovery/Control - staff reports, public notices,
1980-2007
CU+2
6/24/2009
No
Print
copies of resolutions, misc correspondence, copies of
ordinances
File room
Agreement — Mana$ement Services Institute (MSI)
1992
T+5
6/24/2009
No
Print
File room
Davis, Mark and Deborah- staff report
1987
CU+2
6/24/2009 _
No
Print
File room
Peterson, Ray— staff reports, public notices, misc
1,987-1995
CU+2
6/24/2009
No
Print
correspondence, copy of resolution
File,room
Agreement — Pick n Pull
1:995
T+5
6/24/2009
No
Print
File room
Filice, Gennero — staff reports, public notices, copies of
1986-1991
CU+2
6/24/2009
No
Print
resolutions, copy of ordinance, misc correspondence
File room
Agreement — Terra -Sol
1-986 -
T+5
6/24/2009
No
Print
File room
Shopping Carts— staff reports, public notices, copies of
1993-2007
CU+2
6/24/2009
No
Print
ordinances-, copy of resolution, misc correspondence
File room
Welburn Avenue Widening Project — staff reports,
1995-1996
CU+2
6/24/2009
No
Print
public notices,.copies of resolutions
File room
Agreement —Granite Construction Company
1995-1996
T+5
6/24/2009
No
Print
Inventory completed by Susan Johnson
Date 6/24/2
DESTRUCTION OF OBSOLETE nECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
_
GFB Acquisitions Partnership — stafffreports
1989-1991
CU+2
6/24/2009
No
Print
File room
Oliveri, Sal — staff reports, public notices, copy of
1986-2007
CU+2
6/24/2009
No
Print
ordinance, copies of resolutions
File room
Truck Parking/Operations — staff reports, copy of
1987-2003
CU+2
6/24/2009
No
Print
resolution, public notices, petitions, copy of ordinance
File room
Uvas Creek Water Rights — misc correspondence
CU+2
6/24/2009
No
Print
File room
Septic Tanks — staff reports, misc correspondence
1987-1989
CU+2
6/24/2009
No
Print
File room
Chan, David — staff report
1987
CU+2
.6/24/2009
No
Print
File room
Gilroy Motel — staff reports, misc correspondence
1986-1987
CU+2
6/24/2009
No
Print
File room
Giancola, John — staff reports
1987-1990
CU+2
6/24/2009
No
Print
File room
Bay Area Cities Survey — misc correspondence
1988
CU+2
6/24/2009
No
Print
File room
San Martin Interchange Land Use Study — staff reports
1988
CU+2
6/24/2009
No
Print
File room
Rancho San Benito — misc correspondence
1987
CU+2
6/24/2009
No
Print
File room
Willis, Larry — staff reports, misc correspondence, copy
1987-1989
CU+2
6/24/2009
No
Print
of resolution
File room
North Monterey Street Study — staff reports, public
1987-1988
CU+2
6/24/2009
No
Print
notices; misc correspondence, copy of ordinance
File room
Valley Title/Farotte Devel'opment/Deer Park — staff
1995-1996
CU+2
6/26/2009
No
Print
reports, misc correspondence, public notices, copies of
resolutions, copies of ordinances, petitions
File room
Ninomija/Koda — staff reports, public notices, misc
1993-1996
CU+2
6/29/2009
No
Print
correspondence, copy of ordinance, copy of resolution
File room
Double I Distributors — staff reports
1988
CU+2
6/29/2009
No
Print
File room
Simonsen Development — staff reports
1988
CU+2
6/29/2009
No
Print
File room
Agricultural Disclosure Ordinance — staff reports,
1993
CU+2
6/29/2009
No
Print
public notices, copies of ordinances
File room
California Identification System (CAL -ID) — staff
1988-2000
CU+2
6/29/2009
No
Print
reports, misc correspondence, copy of resolution
File room
Chevron Service Station — staff report, public notice
1988
CU+2
.6/29/2009
No
Print
File room
Safety/Loss Control — staff reports, copy of resolution
1988
CU+2
6/29/2009
No
Print
File room
San Martin Water District — misc correspondence
1988
CU+2
6/29/2009
No
Print
File room
Rod, Kelley School --staff report
1988
CU+2
6/29/2009
No
Print
File room
Kwong, Larry— staff reports
1988
CU+2
6/29/2009
No
Print
File room
Gilroy Toyota — staff reports
1988
CU+2
6/29/2009
No
Print
File room
CAL -OSHA — misc correspondence, copy of resolution
1988
CU+2
6/2912009'
No
Print
File room
California State Automobile Association — misc
1988-1990
CU+2
6/29/2009'
No
Print
correspondence, staff reports
Inventory completed by Susan Johnson
Date 6/29/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Traffic Impact Fees — staff reports, public notices, misc
1992-1999
CU+2
6/29/2009
No
Print
correspondence, copies of resolutions, copies of
ordinances
File room
Hewell & Sheedy — staff reports, public notices, copies
1988-2007
CU+2
6/29/2009
No
Print
of ordinances, copies of resolutions
File room
Shapell Industries — staff reports, misc correspondence,
1988-2006
CU+2
6/29/2009
No
Print
public notices, copies of resolutions, copies of
ordinances
File room
Agreement _ Eagle Ridge Development Company
2004
T+5
6/30/2009
No
Print
File room
Agreement — Shapell Industries
1988
T+5
6/30/2009
No
Print
File room
Chemical Control— misc correspondence
1988-1991
CU+2
6/30/2009
No
Print
File room
Criminal: History Information — copies of resolutions,
CU+2
7/l/2009
No
Print
staff reports, misc correspondence
11977-1999
I
File room
Southpoint'Business Park— staff reports, public
1988-2006
CU+2
I 7/1/2009
No
Print
notices, misc correspondence, copy of resolution, copy
of ordinance
File room
Penal Code Requirements — copy of resolution, copies
1988-1990
CU+2
7/l/2009
No
Print
of ordinances, staff reports, public notices
I
I
I
I
I
File room
I Outdoor'Entertainment Permits — staff reports, copy of
1988-1989
CU+2
7/l/2009
No
Print
resolution, copy of ordinance, public notices
I
I
I
I
File room
South Bay Chemical = misc correspondence
1986
CU+2
7/1/2009
No
Print
File room
I Morgan Hill ;Proposed Wastewater Facility — misc
11986- 1990
CU+2
No
Print
correspondence
17/1/2009
I
I
File room
Piedmon, Richard and M. — staff reports, public
1989-1991
CU+2
7/1/2009
No
Print
notices, copy of ordinance
I _
File room
Scorcher T/A Tires - copy of resolution, misc
CU+2
No
Print
correspondence, staff report
11999
I
17/1/2009
I
I
File room
Japanese Cultural Center— staff report, misc
1987-1989
CU+2
No
Print
-
correspondence
I
I
17/1/2009
I
I
File room
Professional Engineers in California Government
1998
CU+2
7/1/2009
No
Print
(PECG) — misc correspondence, copy of resolution,
staff report
File room
Devich, Steve — staff reports
1988-1989
CU+2
7/1/2009
No
Print
File room
Zertuche,_Ralph — staff reports
1989-1993
CU+2
7/l/2009
No
' Print
File room
Melo, Manuel and Maria — staff report
1991
CU+2
7/l/2009
' No
Print
File room
Trinchero, Don — staff report
1988
CU+2
7/1/2009
No
Print
Inventory completed by Susan Johnson_
Date 7/l/2("
RECORD
LOCATION
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
DESTRUCTION OF OBSOLETE KECORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF
RECORD (refer to retention schedule)
South County Agricultural Study — staff reports, misc
correspondence, copies of resolutions
Agreement — Kimball Small Properties
Agreement — Crawford Multari & Starr
District Elections — misc correspondence
Domestic Partnership = misc correspondence
Viso, James — staff reports
Rocha, Joe — staff reports, public notices, copies of
resolutions
Alosi Construction — staff report
Porcella, Alan — staff reports, ,public notices, copy of
resolution
Owens; Alan — staff reports
Inter -City Coordination Group — misc correspondence
Westwood Plaza Shopping Center — staff reports
Mitchell, Stephen - staff report
Arnberg, William — staff report
Heinzen, Joanne — staff reports
Outlet Malls — staff reports, misc correspondence,
copies of resolutions, public notices
Physical Fitness Program — staff reports
Volbrath, Egon and Margit —staff report
Unreinforced Masonry Buildings — staff reports, public
notices, misc correspondence, copies of ordinances
Suggestion Program— staff reports
Reading Programs — misc correspondence
Annual Street Report - misc correspondence
Rios, Daniel —staff reports
Sandrino's Ristorante — staff reports, public notices,
misc correspondence,
Cruising Programs/Control— staff reports, copy of
resolution, copy of ordinance, petitions
Cable casting Facility (Channel 34) — staff reports,
public notices, misc correspondence
IMES Lodge — staff reports, public notices, copy of
resolution, misc correspondence
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
RECORDS
RETENTION
DESTRUCTION
YES/NO_
MEDIA
1994-2000
CU+2
7/.1/2009
No
Print
1994
T+5
7/l/2009
No
Print
1994
T+5
7/1/2009
No
Print
1987-1990
CU+2
7/l/2009
No
Print
1996 .
CU+2
7/l/2009
No
Print
1988-1991
CU+2
7/l/2009
No
Print
1988-2002
CU+2
7/l/2009
No
Print
1988
CU+2
7/l/2009 _
No
Print
1988-1089
CU+2
7/l/2009
No
Print
1989
CU+2
7/l/2009
No
Print
1988-1989
CU+2
7/l/2009
No
Print
1989-1991
CU+2
7/1/2009
No
Print
1989
CU+2
7/1/2009
No
Print
1989
CU+2
7/l/2009
No
Print
1989
CU+2
7/6/2009
No
Print
1989-1996
CU+2
7/6/2009
No
Print
1986-1988
CU+2
7/6/2009
No
Print
1989
CU+2
7/6/2009
No
Print
1989-2007
CU+2
7/6/2009
No
Print
1989
CU+2
7/6/2009
No
Print
1989
CU+2
7/6/2009
No
Print
1989-1993
CU+2
7/6/2009
No
Print
1989-1990
CU+2
7/6/2009
No
Print
1989-1992
CU+2
7/6/2009
No
Print
1989-1994
CU-2
7/6/2009
No
Print
1990-1996
CU+2
7/6/2009
No
Print
1982-1990 CU+2
Hindieye_h, Oman — staff reports 1991.
Inventory completed by Susan Johnson
Date 7/6/2009
CU+2
7/6/2009 No Print
7/6%2009 No Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
South Valley Community Church — staff reports; public
1987-2007
CU+2
7/6/2009
No
Print
notices, misc correspondence, copy of resolution, copy
of ordinance
File room
Soundwalls — staff reports, copy of resolution, public
1989-2004
CU+2
7/6/2009
No
Print
notices
File room
Agreement — Sierra Precast, Inc.
1990
T+5
7/6/2009
No
Print
File room
Foster's Freeze - staff report
_1989
CU+2
7/6/2009
No
Print
File room
Santa Clara County Cities Association — staff reports,
1989.2004
CU+2
7/6/2009
No
Print
misc correspondence,
File room
Alioto, Ann — staff report
1989
CU+2
7/6/2009
No
Print _
File room
Noble, Robert — staff reports, copy of ordinance, public
1989-1991
CU+2
7/6/2009
No
Print
notices, copy of resolution
File room
Technology Center of Silicon Valley — misc
1989-1990
CU+2
7/6/2009
No
Print
correspondence
File room
Arredono, Frank — staff report
1990 _ _
CU+2
7/6/2009 _
No
Print
File room
Keabey, Matt — staff report
1,990
CU
7/6/2009
No
Print
File room
Filming Permit Process — misc correspondence
;1i, 1990-1991
CU+2
7/6/2009
No
Print
File room
West Coast Linen (Lohmar) — misc correspondence,
1990-1994
CU+2
7/6/2009
No
Print.
staff reports
I',
I
I
File room
Satellite Reclamation/Treatment Plants — staff reports,
II 1989-1990
CU+2
No
Print
misc correspondence
I
17/7/2009
I
I
File room
Agreement — James M. Montgomery Consulting
1990
T+5
7/7/2009
No
Print
File room
Affordable Housing — staff reports, copies of
CU+2
No
Print
I resolutions, misc correspondence, copy of ordinance
11989-2003
I
17/7/2009
I
I
File room
Congestion Management Agency — staff reports, misc
1989-1995
CU+2
7/7/2009
No
Print
correspondence; public notices, .copies of resolutions,.
copies of ordinances
File room
Carr & Caliri — staff report, public notice, copy of
1990
CU+2
7/7/2009
No
Print
ordinance
I
I
I
File room
Martin, Jerry — staff report
1990
CU+2
7/7/2009
No
Print _
File room
Gilroy 2000 — misc correspondence, staff reports
199.0-2000
CU+2
7/7/2009
No
Print
File room
Cintas Corporation — staff reports
1990-19.92
CU+2
7/7/2009
No
Print
File room
I Nicholas, Steven — staff reports; copy of resolution,
119904 992
CU+2
No
Print
petition_
I
17/7/2009
I
I
File room
Landfills— staff reports, misc correspondence
1990-1992
CU+2
7/7/2009
No
Print
File room
Andre & Houret — staff report, public notice
1990
CU+2
7/7/2009
No
Print
File -room
Barroza, Dennis — staff reports
1990-1991
CU+2
7/7/2009
No
Print
Inventory completed by Susan Johnson
Date 7/7/2f
DESTRUCTION OF OBSOLETE ..ECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Walton, Gary — staff reports, copy of resolution, public
1990-1999
CU+2
7/7/2009
No
Print
notices
File room
Arias, Jess — staff reports, misc correspondence _
1987-1993
CU+2
7/7/2009
No
Print
File room
Ochoa Seeds — staff report
1990
CU+2
7/7/2009
No
Print
File room
Christopher, Karen — staff reports, public notices , copy
1990-2006
CU+2
7/7/2009
No
Print
of ordinance, copies of resolutions
File room
Unocal — staff report, misc correspondence, copy of
1990
CU+2
7/7/2009
No
Print
resolution
Fi_1_e room
American Red Cross — staff reports
2005
CU+2
7/7/2009
No
Print
File room
Greenbelts — misc correspondence, public notices
1990-1994
CU+2
7/7/2009
No
Print
File room
Surveys (Misc.) — staff reports, misc correspondence
1991-2004
CU+2
7/7/2009
No
Print
File room
Gang Suppression.Programs — staff reports, public
1992-1999
CU+2
7/7/2009
No
Print
notices, misc correspondence, copies of resolutions,
copy of ordinance
File room
Municipal Golf Courts — copies of resolutions, copies
1997-2002
CU+2
7/8/2009
No
Print
of ordinances, staff reports, petitions, public notices,
misc correspondence
File room
Agreement — Economics Research Associates (ERA)
1999
T+5
7/8/2009
No
Print
File room
Agreement to Purchase Real Property — Day Ranch, a
1996-1998
CL+10
7/8/2009
No
Print
Partnership
File room
Agreement — Chicago Title Company
1996
T+5
7/8/2009
No
Print
File room
Sencion, Oscar — staff report, misc correspondence,
2007
CU+2
7/8/2009
No
Print
copy of resolution, public notices, petitions
File room
Center for Employment Training — staff reports, misc
1991-1996
CU+2
7/8/2009
No
Print
correspondence
File room
Farm Labor Exchange — staff report
1991
CU+2
7/8/2009
No
Print
File room
BP Oil Company — staff reports
1991'
CU+2
7/8/2009
No
Print
File room
Moen, Jerry— staff reports, public notices, copy of
1991-1997
CU+2
7/8/2009
No
Print
resolution
File room
R & D Development — staff reports
199-1
CU+2
7/8/2009
No
Print
File room
Housing Assist. Policy (City Employee) — staff reports,
1990-1993
CU+2
7/8/2009
No
Print
misc correspondence
File room
Gilroy Hot Springs — staff reports, misc
1990-1995
CU+2
7/8/2009
No
Print
correspondence
File room
City.Newsletter/Annual Report — staff reports
1991
CU+2
7/8/2009
No
Print
File room
Gift Catalog — misc correspondence
1990
CU+2
7/8/2009
No
Print
File room.
Mondelli, Mike — staff report
1991
CU+2
7/8/2009
No
Print
Inventory completed by Susan Johnson
Date 7/8/2009
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
LOCATION
RECORD (refer to retention schedule)
File room
Christopher Columbus — misc correspondence
File room
Gallo, Dr. T. — staff reports, public notices, copy of
ordinance, misc correspondence, copy of resolution
File room
Alamo Plaza — staff reports, public notices, copies, of
resolutions, misc correspondence
File room
Parking Assessment District — staff report
File room
Hewell, Dewey and Hazel — public notices, copies of
resolutions, copies of ordinances, staff reports
File room
Storm and Surface Water Management Enterprise and
Utility = misc correspondence, petitions, coy of
ordinance, public notices, staff reports
File room
D.B.O. Development — misc correspondence; staff
reports, public notices, copies of resolutions,
File room
Impact Fees — staff reports, public. notices, misc
correspondence, copies of resolutions, copies of
ordinances
File room
Agreement — MuniFinancial
File room
South County Regional Wastewater Authority
(SCRWA) — copies of ordinances, public notices,
copies of resolutions, misc correspondence, staff
reports
File room
Agreement to Purchase Real Property — Gubser, Joseph
and Doris
File room
Agreement to Purchase Real Property — Keaveney,
'Jacquelyn and the Estate of Edward'
File room
'1! Agreement — Walsh Construction Company of Illinois
File'room
Agreement — Granite Rock Company
File room
Agreement — Pacific Mechanical Corporation
File room
Agreement — Whitley Burchett & Associates
File room
i Agreement Earth Systems Consultants
File room
Agreement — Shriner's Hospital for Crippled Children
File room
Agreement —Diamond Oaks Construction Company
File room
Agreement — Ralph Anderson & Associates
File.room
Agreernent — Conrad and Associates
File room
I' Agreement — Morgan Guarantee Trust Company
File room
Agreement — Santa Clara County
File room
Agreement — Santa Clara County
Inventory completed by Susan Johnson
Date 7/14/'
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
1991-1992
CU+2
7/8/2009
No
Print
1988-1992
CU+2
7/8/2009
No
Print
1998-2001
CU+2
7/8/2009
No
Print
1991
CU+2_
7/8/2009
No
_Print
1991-1997
CU+2
7/8/2009
No
Print
1990-2000
CU+2
7/8/2009
No
Print
1991-1994
CU+2
7/8/2009
No
Print
1994-2007
CU+2
7/8/2009
No
Print
2003
T+5
7/8/2009
No
Print
1'983 -2000
CU+2
7/8/2009
No
Print
1993 CL+10 7//8/2009 I No I Print
1994 - I CL+10 1 7/8/2009 ' I No I Print
1992
T+5
7/8/2009
No
Print
999
T+5
7/9/2009
No
Print
1999
T+5
7/9/2009
No
Print
11999-2000
T+5
7/9/2009
[ No
Print
11999-2002
T+5
7/9/2009
No
Print
11999
T+5
7/9/2009
No
Print
f997
T+5
7/9/2009
No
Print
1993
T+5
7/9/2009
No
Print
1992-1993
T+5
7/I0/2009
No
Print
11992
T+5
7/10/2009
No
' Print
1997-2003
T+5
7/13/2009
No
Print
1993-1996
T+5
7/14/2009
No
Print
DESTRUCTION OF OBSOLETi, _-eCORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
LOCATION
RECORD (refer to retention schedule)
File room
Agreement — Harris & Associates
File room
Agreement — PG&E
File room
Agreement — J.H. Jamison Service
File room
Real Property Purchase Agreement — American Trust
Company _
File room
Purchase of property from Mrs. Hope Keller
File room
Purchase of property from Gilroy Telephone Company
File room
Agreement — Kentwood Development Company
File room
Public Notices
File room
Real Property Dedication Agreement — Barbara
O'Connell Munson, Karene O'Connell Vernor and
Madelyn O'Connell
File room
Agreement — Wells Fargo Bank
File room
Lease Agreement — Edward J. Lazzarini and Fred
Lombardi
File room
Lease Agreement — Hendrickson, Russell and Nancy
File room
Lease Agreement — Hoffman & Associates
File room
Real Property Purchase Agreement — Douglas K.
Hollenbeck — 7310 Dowdy Street — Chicago Title Co.
File room
Real Property Purchase Agreement — Steven and
Geralyn Fortino, and John Marfia — 7320 Dowdy St. —
Chicago Title Co. — APN 799-15-045
File room
Real Property Purchase Agreement — Jerome Kuehling
— 7300 Dowdy St — APN 799-17-043 — Chicago Title
File room
Real Property Purchase Agreement — Lurline and John
Castro, 7340 Dowdy St — APN 799-17-047 — Chicago
Title
File room
Real Property Purchase Agreement — Martin and Julie
Quiroz — 7330 Dowdy St — Chicago Title
File room
Real Property Purchase Agreement — Glen Loma
Group — Christmas Hill Park — APN 808-19-004 and
808-18-011 — California Land Title Company
File room
Real Property Purchase Agreement — First Baptist
Church — Ticor Title Company
File room
Purchase of Real Property -.Chester Pappani
File room
Purchase of Real Property — Henry and Carla Mantelli
— APN 786-33-13, 786-33-49, 786-33-50.786-33-70
and 786-33-054
Inventory completed by Susan Johnson
Date 8/4/2009
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
RECORDS
RETENTION
DESTRUCTION,
YES/NO
MEDIA
1975-1980
T+5
7/15/2009
No
Print
1982-1992
T+5
7/15/2009
No
Print
1948-1949
T+5
7/16/2009
No
Print
1964
CL+10
7/20/2009
No
Print
1964-1968
CL+10
7/21/2009
No
Print
1966-1967
CL+10
7/21/2009
No
Print
1964
T+5
7/21/2009
No
Print
1939-1965
CU+2
7/22/2009
No
Print
1969
CL+10
7/22/2009
No
Print
1950-1968
T+5
7/24/2009
No
Print
1986-1988
CL+10
7/28/2009
No
Print
1989-1997
CL+10
7/28/2009
No
Print
1983-1986
CL+10
7/29/2009
No
Print
1998
CL+10
8/4/2009
No
Print
1998
CL+10
8/4/2009
No
Print
1999
CL+10
8/4/2009
No
Print
1998
CL+10
8/4/2009
No
Print
1998
CL+10
8/4/2009
No
Print
1990
CL+10
8/4/2009
No
Print
1975
CL+10
8/4/2009
No-
Print
1969
CL+10
8/4/2009
No
Print
1970
CL+10
8/4/2009
No
Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to, retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Purchase Agreement of Real Property — Ted Schaal and
1994
CL+10
8/4/2009
No
Print
Glen Loma Corporation
File room
Purchase Agreement of Real Property — Ramona Tapia
1977-1978
CL+10
8/5/2009
No
Print
File room
Purchase Agreement of Real Property — Rosas, Jesus
1978
CL+10
8/5/2009
No
Print
and Felicia — 7350 Hanna Street
File room
Purchase Agreement of Real Property — Kashersky,
1978
CL+10
8/5/2009
No
Print
William — 7330 Hanna Street
File room
Purchase Agreement of Real Property — Medina, Jose
1978
CL+10
8/5/2009
No
Print -
and Maria — 375 Seventh Street
File room
Purchase Agreement of Real Property — Theatre Angels
1988
CL+10
8/5/2009
No
Print
Art League — 140 Fifth Street
I
I
File room
Purchase Agreement for Real Estate — Ernest Fortino
1978
CL+10
8/14/2009
No
I Print
Vault
I Purchase Agreement for Real Estate — Charles R. and
1972
CL+10
No
Print
Beverly Acher
I
19/15/2009
I
I
Vault
Purchase Agreement for Real Estate — S_ally Orosco
1972
CL+10
9/15/2009
No
Print
Vault
I Purchase Agreement for Real Estate —'Philip and Julia
1972
CL+10
No
Print
Velasco
I
19/15/2009
I
I
Vault
I Purchase Agreement for Real Estate — William A. and
1969
CL+10
No
Print
Edith LaJannette
I
19/15/2009
I
I
Vault
I Purchase Agreement for Real Estate — Angelina
1973
CL+10
No
Print
Aguirre
I
19/15/2009
I
I
Vault
Purchase Agreement for Real Estate — Carmen Flores
1973
CL+10
9/15/2009
No
Print
Vault
Purchase Agreement for Real Estate — Charles and
1973
CL+10
No
Print
Virginia Peraza
I
19/15/2009
I
I
Vault
Agreement— State of California
1967-1968
CU+2
9/15/2009
No
Print
Vault
Agreement — Duncan and Jones
1967-1968
CU+2
9/15/2009
No
Print
Vault
Agreement —George C. Renz Construction Company
1968
CU+2
9/15/2009
No
Print
Vault
Agreement — Granite Construction
1967-1969
CU+2
9/15/2009
No
Print
Vault
Wastewater Facilities — misc correspondence, copies of
1985-1987
CU+2
9/1'5/2009
No
Print
resolutions, public notices, staff reports, copies of
minutes
Vault
I' Water Pressurization Project— public notices, staff
CU+2
No
Print
reports, misc correspondence, copies of.resolutions,
11967-1970
I
19/16/2009
I',
I
. Vault
Agreement — John.Carollo Engineers
1.1968
T+5
9/16/2009
No
Print
Vault
Agreement= Chappell Pump Company
1968
T+5
9/16/2009
No
Print
Vault
Agreement --Chester Pappani
1969
T+5
9/16/2009
No
Print
Inventory completed by Susan Johnson
Date 9/16/2009
DESTRUCTION OF OBSOLETE ]RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
Vault
Chestnut Street Extension (South) — copies of
1967-1969
CU+2
9/22/2009
No
Print
resolutions, copies of misc, correspondence
Vault
Chestnut/Murray Improvement District — copies of
1974-1975
CU+2
9/23/2009
No
Print
misc correspondence, copies of resolutions
Vault
Church Street Extension (North) — copies of misc
1966-1978
CU+2
9/23/2009
No
Print
correspondence, copies of resolutions
Vault
Tenth Street Improvement Project— copies of
1970
CU+2
9/25/2009
No
Print
resolutions, misc correspondence
Vault
Tenth Street Project (East) — copies of resolutions, misc
1968-1967
CU+2
9/25/2009
No
Print
correspondence
Vault
Pacheco Pass Improvement District Project No. 1970-2
1970
CU+2
9/28/2009
No
Print
— copies of resolutions, misc correspondence
Vault
Obata Industrial Park — copies of resolutions, misc
1980-1987
CU+2
9/28/2009
No
Print
corrS�ondence
Vault
Murray Avenue Improvement Project — copies of
19754979
CU+2
9/29/2009
No
Print
resolutions, misc correspondence
Vault
Purchase Agreement for Real Estate — James Duran
1994
CL+10
10/30/2009
No
Print
Vault
Purchase Agreement for Real Estate - John Vlahoe
1994
CL+10
10/30/2009
No
Print
Vault
Purchase Agreement for Real Estate — James Barrow
1994
CL+10
10/30/2009
No
Print
Vault
Purchase Agreement for Real Estate — Blake, Francis
1994
CL+1'0
10/30/2009
No
Print
and Kathryn
File room
Right of Entry Agreement - Montano, Alfred and Lydia
1994-1995
T+5
2/3/2010
No
Print
File room
Right of Entry Agreement — Duran, James
1994-1995
T+5.
2/3'%2010
No
Print
File room
Right of Entry Agreement — Hope Rehabilitation
1994-1995
T+5
2/3/20110
No
Print
Vault
Susanne Steinmetz — Notary Journals
1978-1997
CU-2
3/4/2010
No
Print
Vault
Statement of Economic Interests — Beverly Kludt
2005
T+5
3/9/2010
No
Print
Vault
Statement of Economic Interests — The Wilson Group
2004
T+5
3/9/2010
No
Print
Vault
Statement of Economic Interests — Barbara Cabello
2005
T+5
3/9/2010
No
Print
'Khan
Vault
Statement of Economic Interests — Hugh Holden
2005
T+5
3/9/2010
No
Print
Vault
Statement of Economic Interests — John Greenhut
2005
T+5
3/9/2010
No
Print
Vault
Statement of Economic Interests — Ray Proffitt
2005
T+5
3'/9/2010
No
Print
Vault
Statement of Economic Interests — William Frost &
2004
T+5
3/9/2010
No
Print
Associates
Vault
Statement of Economic Interests — James D. Fruit
2004
T+5
3/9/2010
No
Print
Vault
Statement of Economic Interests —,Gregory Griffin
2004
T+5
3'/9/2010
Vault
Statement of Economic Interests— Robert Connelly
2004
T+5
3/9/2010
Inventory completed by Susan_ Johnson
Date 03/09/2010
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
Vault
Statement of Economic Interests —Norman. Allen
2002
T+5
3/9/2010
No
Print
Vault
Statement of Economic Interests — Bruce Morasca
2004
T+5
3/9/2010
No
Print _
Vault
Statement of Economic Interests — Belinda Allen
2004
T+5
3/9/2010
No
Print
Vault
Statement of Economic Interests — Samuel Kakaha
2004
T+5
3/9/2010
No
Print
Vault
Statement of Economic Interests — Jeffrey Clet
2004
T+5
3/9/2010
No
Print
Vault
Statement of Economic Interests = Donna Greenhut
2004
T+5
3/9/2010
No
Print
Vault
Statement of Economic Interests — Matthew Sundt
2004
T+5
3/9/2010
No
Print
Vault
Statement of Economic Interests — Ellyn Atkins
2003
T+5
3/9/2010
No
Print
File room
Agreement for Services — 111th Aerial Photography
2004
T+5
5/3/20;1'0
No
Print
File room
Agreement for Services — Coastwide Environmental .
2005
T+5
5/4/2010
No
Print
Technologies
File room
Agreement for Services.— Testing Engineers, Inc.
2003-2004
T+5
5/10/2010
No
Print
File room
Agreement for Services — Carla Turner
2004-2005
T+5
5/10/2010
No
Print
File room
Agreement for Services — The Wilson Group, LLC
2003-2004
T+5
5/10/2010
No
Print
File room
Agreement for Services — Carl Mileff & Associates
1996-2004
T+5
5/12/2010
No
Print
File room
Purchase and Sale Agreement = The Mantelli Family
1998-2008
CL+10
5/12/2010
No
Print
Trust = Carriage Hills Park Site APN 783-52-010
File room
Agreement for Services — Sturla Electric
2004
T+5
5/13/2010
No
Print
File room
Single Tenant Lease Agreement- South County
1992-2001
T+5
5/13/2010
No
Print
Housing and Gavilan College
File room
1996 Measure B Pavement Management Program
1999-2004
CL+3
5/13/2010
No
Print
Cooperative Agreement — Santa Clara VTA
File room
Agreement — Santa Clara Valley Water District
1982
T+5
5/14/2010
No
Print
'File room
Agreement — Santa Clara County — Surface treatment
2004
T+5
5/17/2010
No
Print
and :traffic striping of various streets
File room
Agreement for Services — Perma Green Hydroseeding
2004
T+5
5/18/2010
No
Print
File room
Agreement — Osuna concrete: Construction
2005
T+5
5/18/2010
No
Print
File room
Agreement for Services — Mission Bell Manufacturing
2004
T+5
5/24/2010
No
Print
File room
Agreement for Services — Linhart Peterson Powers
2002-2004
T+5
5/25/2010
I No
Print
Associates
File room
Agreement — JP Pacific Liners, Inc.
2004
T+5
5/25/2010
No
Print
File room
Agreement — Lynx Technologies
2003-2004
T+5
5/25/2010
No
Print
File room
Single Tenant Lease Agreement— Gavilan College
2000
T+5
5/25/2010
No
Print
File room
Agreement for Services — European Hardwood Floor
2004,_
T+5
5/26/2010
No
Print
File room
Agreement for,Services — Dan Farnsworth
2004-2005
T+5
5/26/2010
No
Print
File room
Agreement for Services — Saviano Company, Inc.
2005
T+5
6/1/2010
No
Print -
File room
Agreement for Services — TMAD Taylor & Gaines
2005
T+5
6/1/2010
No
Print
Inventory c- 'eted by Susan Johnson
Date 06/01
DESTRUCTION OF OBSOLETE itECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Agreement for Services — Saccullo Shower Door Mfg.
2005
T+5
6/1/2010
No
Print
File room
Agreement for Services — Tomasello's Floor Covering
2005
T+5
6/1/2010
No
Print
File room
Agreement for Services — Personal impressions
2005
T+5
6/1/2010
No
Print
File room
Agreement for Purchase and Sale of Property — South
2000
CL+10
6/1/2010
No
Print
County Regional Wastewater Authority
File room
Agreement for Services — Hart Flooring Company
2004-2005
T+5
6/1/2010
No
Print
File room
Agreement for Services — Universal Field Services
2001-2005
T+5
6/1/2010
No
Print
File room
Agreement for Services — Arellano Painting Contractor
2005
T+5
6/1/2010
No
Print
File room
Agreement for Services — Hulberg & Associates
.2005
T+5
6/1/2010
No
Print
File room
Agreement for Services — TMB Consulting_, Inc.
2002-2005
T+5
6/1/2010
No
Print
File room
Agreement for Services — Sorcit, LLC
2004-2005
T+5
6/1/2010
No
Print
File room
Agreement for Services — 313i West
2005
T+5
6/1/2010
No
Print
File room
Contract — State of California
2005
T+5
6/1/2010
No
Print
File room
Grant— Santa Clara County First 5
2004-2005
T+5
6/1/2010
No
Print
File room
Agreement— Santa Clara County
2004
T+5
6/1/2010
No
Print
File room
Economic Incentive Agreement— Garlic Farm Annex
2001-2005
T+5
6/1/2010
No
Print
File room
Economic Incentive Agreement— Radiation Detection
2000-2005
T+5
6/1/2010
No
Print
File room
Agreement for Legal Services — Nixon Peabody LLP
2003-2005
T+5
6/1/2010
No
Print
File room
Agreement for Services — Buccaneer Demolition
2002
T+5
6/1/2010
No
Print
File room
Agreement for Services — Northern California Training
2003
T+5
6/10/2010
No
Print
Institute
File room
Agreement — Santa Clara County for gang -related
1999-2005
T+5
6/22/2010
No
Print
:'violent crimes
File room
Agreement — Santa Clara County QPA) for Regional
1971
T+5
6/22/2010
No
Print
Criminal Justice Planning Board
File room
Agreement— Santa Clara County, Gilroy, Morgan Hill,
1979-1980
T+5
6/22/2010
No
Print
and San Jose for Cooperative Police and Juvenile
Probation Services
File room
Agreement — Santa Clara County for Graffiti
2003-2005
T+5
6/22/2010
No
Print
Abatement Program
File room
Agreement — Santa Clara County for Prosecution
2003-2004
T+5
6/22/2010
No
Print
Services
Inventory completed by Susan Johnson
Date 06/22/20,10
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE& CONTENT OF
LOCATION RECORD (refer to retention schedule)
File room
Bellinger & Foster Landscape Architects Agreement
File room
Bellinger Foster Steinmetz Landscape Architects
Agreement
File room
Bellinger Foster Steinmetz - Agreement for Willey
House
File room
Bellinger Foster Steinmetz - Agreement for Gilroy
Park Improvements
File room
Bellinger Foster Steinmetz - Agreement for Las
Animas Veterans Park Analysis
File room
Bracco's Towing Agreement
File room
A11 Pro Towing Agreement
File room
Biggs Cardosa Associates, Inc. - Agreement
File room
The Buske Group - Agreement
File room
5 Day Furniture Administrative Hearing
File room
TOT Lawsuit - Pacheco Pass Motel, Oaks Motel and
Leavesley Inn
File room
MOU - Gilroy/Hollister/San Juan Bautista for Cable
TV Franchise Implementation
File room
MOU - Gilroy/Morgan Hill/Hollister/San Juan
Bautista/Santa Clara for Cable TV Refranchise Efforts
File room
Michael Dorn = FPPC Form 700
File room
Ronald, Thissen - FPPC Form 700
File room
Benjamin Pappani - FPPC Form 700
File room
Susan Patereau - FPPC Form 7.00
File room
Phaedra Hernandez - FPPC Form 700
ji File room
Gilroy First - iFPPC'
File room
Raymond Chin - FPPC Form 700
File room
Joseph Curro - FPPC Form 700
File room
Agreement - Commercial Pump Service, Inc.
File room
Agreement - CBIZ Accounting, Tax & Advisory
File room
Agreement - CBP, Carneighi-Blum:& Partners, Inc.
File room
Agreement - Central Maintenance Company
File room
Agreement - Jacqui Carrasco
File room
Economic Incentive Agreement - Costco
File room
Agreement - D & C Electrical
File room
Agreement - Earth Systems Pacific
File room
_ Agreement - Fibre Innovations'Limited
Inventory cr-
-leted by Susan Johnson
Date 04/0`
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
1996-2000
T+5
2/2/2011
No
Print
1'999-2002
T+5
2/2/2011
No
Print
2005
T+5
2/2/2011
No
Print
2005
T+5
2/2/2011
No
Print
2005
T+5
2/2/2011
No
Print
1998-2000
T+5
2/2/2011
No
Print
1998-2000
T+5
2/2/2011
No
Print
2005
T+5
2/3/2011
No
Print
2000-2001
T+5
2/3/2011
No
Print
2003
CL+7
3/22/2011
No
Print
1998
CL-7
3/22/2011
No
Print
2000-2001
T+5
3/24/2011
I No
I Print
1994-1996
T+5
3/24/2011
I No
I Print
2006
T-5
3/25/2011
No
Print
2006
T-5
3/25/2011
No
Print
2006
T-5
3/25/2011
No
Print
2006
T-5
3/25/2011
No
Print
2006
T-5
3/25/2011
No
Print
2006
T-5
3/25/2011
No
Print
2006
T-5
3/25/2011
No
Print
2006
T-5
3/25/2011
No
Print
1 2006
1 T+5
1 4%5/2011
1 No
Print
2005-2006
-T+5
4/5/2011
No
Print
2006
T+5
4/5/2011
No
Print
2004-2006
1 T+5
1 -4/5/2011
No
Print
2005-2006
T+5
4/5/2011
No
Print
2002-2006
T+5
4/5/2011
No
Print
1 2006
1 T+5
1! 4/5/2011
J No
Print
2005
1 T+5
4/5/2011
No
Print
2000-2006
1 T+5
4/5/2011
No
Print
DESTRUCTION OF OBSOLETE iXORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
_Right of Entry Agreement - Garlic Festival Association
2005
T+5
4/5/2011
No
Print
File room
Agreement - Bracco's Towing, Inc.
1998-2006
T+5
4/5/2011
No
Print
File room
Agreement - Baty, James
2006
T+5
4/5/2011
No
Print
File room
Agreement - AMS.NET, Inc.
2006
T+5
4/5/2011
No
Print
File room
Right of Entry Agreement - 7600 Monterey Associates
2006
T+5 _
4/5/2011
No
Print
File room
Agreement - All Pro Towing
2003-2006
T+5
4/5/2011
No
Print
File room
Agreement - Hare, Jeffrey B. Attorney at Law
2001-2004
T+5
4/6/2011
No
Print
File room
Agreement - JAS Pacific, Inc.
2004-2006
T+5
4_/6/2011
No
Print
File room
Economic Incentive Agreement - Lowe's HIW, Inc.
2002-2006
T+5
4/6/2001
No
Print
File room
Property Purchase Agreement - Larson, Carol —.Sunrise
2001
CL+10
4/6/2011
No
Print
Fire Station Property APN 783-20-050
File room
Agreement - Marx Towing, Inc.
1998-2006
T+5
4/6/2011
No
Print
File room
Agreement - McGrane Greenfield Attorneys at Law
2006
' T+5
4/6/2011
No
Print
File room
Agreement - Peninsula Corridor Joint Power Board
2066
T+5
4/6/2011
No
Print
File room
Agreement — Palace Art Office Supply
2006
T+5
4/6/2011_
No
Print
File room
Agreement = Pacific Design Engineering
2005-2006
T+5
4/6/2011
No
Print
File room_
Agreement — Precision Inspection Company, Inc.
2005-2006
T+5
4/6/2011
No
Print
File room
Property Purchase Agreement — Pavlian Property
2001
T+5
4/7/2011
No
Print
File room
Economic Incentive Agreement— RJA
2001-2006
T+5
4/7/2011
No
Print
File room
Agreement — Truijillo Construction, Inc.
2005-2006
T+5
4/14/2001
No
Print
File room
Agreement — Truijillo Construction, Inc.
2006
T+5
4/14/2011
No
Print
File room
Agreement — Truijillo Construction, Inc.
2006
T+5
4/14/2011
No
Print
File room
License Agreement — Santa Clara Valley
2002-2006
T+5
4/20/2011
No
Print
Transportation Authority Caltrain Park-n-Ride lot
File room
Agreement — Santa Clara County for Consultant
1991
T+5
4/20/2011
No
Print
Services for Household Hazardous Waste Element
File room
Agreement — Agency Agreement for Countywide
1991-1999
T+5
4/20/2011
No
Print
Household Hazardous Waste Collection Program
File room
Agreement — County/Morgan Hill for Household
1992
T+5
4/20/2011
No
Print
Hazardous Waste Collection Day
File room
Letter of Agreement Coordination of City and County
1987-1992
T+5
4/20/2011
No
Print
Hazardous Materials Activities
File room
OMI Agreement for Gavilan Pump Station
1997-1999
T+5
4/20/2011
No
Print
File room
OMI Agreement to operate SCRWA
1983-2001
T+5
4/20/2011
No
Print
File room
Agreement - Pacific Coast Wireless Internet
2005
T+5
4/20/2011
No
Print
File room
Agreement — Higgins Associates
2002-2005
T+5
4/21/2011
No
Print
Inventory completed by Susan Johnson
Date 04/20/2011
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Agreement —Higgins Associates
2001-2006
T+5
4/21/2011
No
Print
File room
Agreement — Republic Electric
2006
T+5
4/21/2011
No
Print
File room
Harris & Associates Agreements, Amendments and
1995-2006
T+5
4/22/2011
No
Print
Work Orders
File room
Agreement — S&R West Coast Builder, Inc.
2005
T+5
4/26/2011
No
Print
File room
Jesus Campa — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Sara Montes — Offer to Purchase Property
1969
_ CL+10
5/18/2011
No
Print
File room
Ermelindo and Esperanza Puente — Offer to Purchase
1'969
CL+10
5/18/2011
No
Print
Property
File room
Manuel and Helen Perez — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Polito and Nuemi Fuentes — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
James Baty — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Don W. Renz— Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
William D. Happ —Offer to Purchase Property
1969
CL+10.
5/18/2011
No
Print
File room
Elisa Garcia — Offer to Purchase Property
1969
CL+110
5/18/2011
No
Print
File room
Hope Suniga — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Jean Roman — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Frank and Hope Marquez — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Bernard H. Habing, Jr. — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Dale andi Ruth Connell — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Dorothy Arias — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Fred and Berna Wilson — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Lola Tovar —Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
SecureEye System, Inca— Software License Contract
2004-2005
T+5
7/27/2011
No
Print
File room
Madrigals Cleaning Services
2007
T+5
1/20/2012
No
Print
File room_
Mont/Rose Moving System
2007
T+5
1/20/2012
No
Print
File room
Katherine Filice
2001
�, T+5
1/20/2012
No
Print
File room
Golden Bear Detailing
2007
T+5
1/20/2012
No
Print
File room
Tele-Works, Inc.
1 2007
1 T+5
1 1/20/2012
1 No
Print
File room
Barrie D. Coate and Associates
2007
T+5
1/20/2012
No
Print
File room
Robert's Tractor Services
2006-2007
T+5
1/20/2012
No
Print
File room
Tim Lantz
2002
CL+10
1/20/20,12 _
No
Print
File room
Bernie.& Son's Landscaping, Inc.
2007
T+5
1/24/2012
No
Print
File room
Carter -Burgess = Agreement fouon-call services
2004
T+5
1/24/2012
No
Print
File room
Sheryl Cathers — Luchessa Bridge Mural Project
2007
T+5
1/24/2012
IIi No.
Print
Inventory completed by Susan Johnson
Date 01/20/'^'?
DESTRUCTION OF OBSOLETE xECORDS
INVENTORY
RECORD
OFFICE OF RECORD/TITLE,& CONTENT OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Agreement -Higgins'Associates
2001-2006
T+5
4/21/2011
No
Print
File room
Agreement — Republic Electric
2006
T+5
4/21/2011
No
Print
File room
Harris & Associates Agreements, Amendments and
1995-2006
T+5
4/22/2011
No
Print
Work Orders
File room
Agreement — S&R West Coast Builder, Inc.
2005
T+5
4/26/2011
No
Print
File room
Jesus Campa — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Sara Montes — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print .
File room
Ermelindo and Esperanza Puente — Offer to Purchase
1969
CL+10
5/18/2011
No
Print
Property
File room
Manuel and Helen Perez — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Polito and Nuemi Fuentes — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
James Baty — Offer to Purchase Property
1,969
CL+10
5/18/2011
No
Print
File room
Don W. Renz — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
William D: Happ - Offer to Purchase Property
1969
CL+I0
5/18/2011
No
Print
File room
Elisa Garcia —Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Hope Suniga = Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room -
Jean Roman —Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Frank and Hope Marquez — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Bernard H. Habing, Jr. — Offer to Purchase Propertv
1969
CL+10
5/18/2011
No
Print
File room
Dale and Ruth Connell — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Dorothy Arias — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Fred and Berna Wilson — Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
Lola Tovar— Offer to Purchase Property
1969
CL+10
5/18/2011
No
Print
File room
SecureEye System, Inc. — Software License Contract
2004-2005
T+5
7/27/2011
No
Print
File room
Tim Lantz
2002
CL+10
2/9/2012
No
Print
File room
Mont/Rose Moving System
2007
T+5
2/9/2012
No
Print
File room
Tim Day — Non -Elected Council Candidate and FPPC
2007
E+5
2/9/2012
No
Print
Form 700
File room
Susan Johnson — FPPC Form 700
1999-2008
T+5
2/9/2012
No
Print
File room
Stephen Lau - FPPC Form 700
2006-2007
T+5
2/9/2012
No
Print
File room
Robert Lessman — FPPC Form 700
2006-2007
T+5
2/9/2012
No
Print
File room
Rhonda Pellin — FPPC Form 700
1999-2007
T+5
2/9/2012
No
Print
File room
Karen Pogue — FPPC Form 700
1999-2008
T+5
2/9/2012
No
Print
File room
Joan Spencer — Non -Elected Council Candidate
2007
E+5
2/9/2012
No
Print
File room
Norman Thompson — FPPC Form 700
2001-2007
_
T + 5
2/9/2012
No
Print
File room
Engineering File - PD documents for UST Clean-up
1980-1990
T+20
2/9/2012
No
Print
Inventory completed by Susan Johnson
Date 01/24/2012
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Robert's Tractor Services
2006-2007
T+5
2/10/2012
No
Print
File room
Madrigals Cleaning Services
2007
T+5
2/10/2012
No
Print
File room_
Tele-Works, Inc.
2007
T+5
2/10/2012
No
Print
File room
Golden Bear Detailing
2007
T+5
2/10/2012
No
Print _
File room
T=Mobile CUP 08708 — City Council Appeal
2009
CY+2
2/10/2012
No
Print
File room
Pacific Gas & Electric (PG&E) — Property Purchase
2002
CL+10
2/16/2012
No
Print
Agreement for 7400 Railroad Street
File room
RJA (Ruggeri -Jensen -Azar & Associates) — work order
2007
T+5
2/16/2012
No
Print
File room
Country Garlic USA RV Park — Economic Incentive
2002-2007
T+5
2/1,6/20112
No
Print
Agreement
File room
Katherine Filice
2007
T+5
2/27/20,12
No
Print
File room
Edward' J. Gee & Association — On -Call Services
2004-2007
T+5
2/27/2012
No
Print
File room
Nelson/Nygaard — Downtown Transportation and
2007
T+5
2/27/2012
No
Print
Parking Study Consultant
File room
Bernie & Son's Landscaping, Inc.
2007
T+5
2/27/2012
No
Print
File room
Carter -Burgess — Agreement for on -call services
2004
T+5
2/27/20412
; ' No
Print
File room
Matrix Consulting Group — Staffing study for PD
2006-2007
T+5
2/27/2012
No
Print .
File room
James Suner — FPPC Form 700
2002-2008
T+5
2/41/2013
No
Print
File room
South County Democratic Club — FPPC Form 700
2004-2006
T+5
2/11/2013
No
Print
File room
Cindy Murphy — FPPC Form 700
1998-2008
T+5
2/11/2013
No
Print
File room
Joan Lewis — FPPC Form 700
1999-2008
T+5
2/41/201.3
No
Print
File room
Michael Machado — FPPC Form 700
2006-2008
T+5
2/11/2013
No
Print
File room
Donald Kludt— FPPC Form 700
2005=2008
T+5
2/11/20-13
No
Print
'File room
Jennifer Knerr — FPPC Form 700
2008
T+5
2/11/2033
No
Print
File room
Gregory Giusiana — FPPC Form 700
1998-2008
T+5
2/111/2013
No
Print
File room
Robert Emberley— FPPC Form 700
2005-2008
T+5
.2/11/2013
No
Print
File room
Susan Andrade -Wax —FPPC Form 700
2006-2008
T+5
2/11/2013
No
Print
File room
Jay Baksa — FPPC Form 700
1983-2008
T+5
2/11/2013
No
Print
' File room
No
Print
File room
No
Print
File room
No
Print
File room
No
Print
File room
No
Print
File room
No
Print
Inventory completed by Susan Johnson
Date.02/ 12/2013
IDESTRUCTION OF OBSOLETE x-ECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Akel Engineering — Uvas Creek Levee Re-Acceditation
2007-2008
T+5
12/27/2013
No
Print
File room
Akel Engineering — Las Animas Industrial Park
2007-2008
T+5
112/27/2013
No
Print
File room
Akel Engineering — Westfield Development
2007-2008
T+5
12/27/2013
No
Print
File room
American Society of Composers - License Agreement
2006-2008
T+5
t2'/27/2013
No
Print
File room
AMS Planning & Research — Center for the Arts
2007-2008
T+5
12/27/2013
No
Print
File room
Articulate Solutions — Website logo
2008
T+5
12/27/2013
No
Print
File room
Athens Administrators — Workers Comp Administrator
2003-2008
T+5
12/27/2013
No
Print
File room
Avery & Associates - Recruitment for Police Chief
2007-2008
T+5
12/27/2013
No
Print
File room
Barrie D. Coate & Associates — Tree Pruning
2007
T+5
12/27/2013
No
Print
File room
Berkeley Engineering — Earth Stability at Pump Station
2008
T+5
12/27/2013
No
Print
File room
Bonfante Garden — Bond Agreement
2004-2008
T+5
12/27/2013
No
Print
File room
Cathers, Sheryl — Luchessa bridge mural project
2007
T+5
12/27/2013
No
Print
File room
Ceres Associates — Silacci well environmental site
2007-2008
T+5
12/27/2013
No
Print
assessment
File room
Chips N' Salsa, Inc. — Settlement agreement and
2005-2008
T+5
12/27/2013
No
Print
release of claims and single tenant lease agreement
-
File room
DataNet Solutions — Laserfiche vender
T+5
12/27/2013
No
Print
File room
DataWorks Plus — Maintenance agreement for PD
2006-2007 -
T+5
12/27/2013
No
Print
File room
David J. Powers & Associates — Agreement for
2008
T+5
12/27/2013
No
Print
_services to prepare an initial study
File room
Denise Duffy & Associates, Inc. — General Plan and
1998-2008
T+5
12/27/2013
No
Print
EIR agreement
File room
Mark Doughty — install water service and meter at
2007
T+5
12/27/2013
No
Print
Christmas Hill Park
File room
Mark Doughty — Arbor repairs at Wheeler Center
2008
T+5
12/27/2013
No
Print
File room
Eagle Ridge Development Company
2003
CL+10
12/27/20.13
No
Print
File room
EMC Planning Group — Feasibility analysis and
2006-2008
T+5
12/27/2013-
No
Print
strategic plan for the Downtown Specific Plan
File room
Emergency Training Services, Inc. — Paramedic
2003-2005
T+5
12/27/20,3
No
Print
Training/Field Internship
File room
Environmental Systems, Inc. — Las Animas Park
2007-2008
T+5
12/27/2013
No
Print
Recreation Building_HVAC System
File room
Fairbank, Maslin, Maullin & Associates — Telephone
2007
T+5
12/27/2013
No
. Print
survey
File room
Fieldman, Rolapp & Associates =Bond Service
1996-2006
T+5
12/27/2013
No
Print
Agreement
Inventory completed by Susan Johnson
Date 12/27/2013
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Fire Information Support Services — Consultant for
2007-2008
T+5
12/27/2013
No
Print
State Fire Marshal for Quarterly Reporting Exports
File room
. Gavilan Community College — Sewer use fees
1999-2001
T+5
12/27/2013
No
Print
File room
Gavilan Community College — Sports Park Agreement
1984-2005
T+5
12/27/2013
No
Print
and Termination letter
File room
InfoLane Corporation — Web page programmer
1997-2005
T+5
12/27/2013
No
Print
File room
ITT Wedeco — UV Equipment and materials
2007
T+5
12/27/2013
No
Print
File room
Lee'Kalpin —Realtor
2005-2008
T+5
12/27/2013
No
Print
File room
Liebert Cassidy Whitmore — Agreement for Special
2007-2008
T+5
12/27/2013
No
Print
Services
File room
Maximus, Inc. — Fixed Asset Inventory Agreement
2005-2007-
T+5
12/27/2013
No
Print
File room
McLaughlin Painting — Painting services for City
2007-2008
T+5
12/27/2013
No
Print
Facilities
File room
Ryan Mull — Realtor
2005-2008
T+5
12/27/2013
No
Print
File room
Linda Myers — On -call services
2005-2008
T+5
12/27/2013
1 No
'I' Print
File room
Nortlitree Fire International — Mobile live fire training
2008
T+5
12/27/2013
No
Print
File room
Old City Hall, LLC — Single Tenant Lease
2003-2008
T+5
12/27/2013
No
Print
File room
Peckham & McKenney — Recruitment for City Admin. _
,
2007-2008
T+5
12/27/2013
No
Print
File room
Peninsula Center for the Blind -Orientation and
T+5
No
Print
Mobility Specialist
12005-2008
112/27/20,13
File room
Pyro Spectaculars, Inc. — 4"' of July Fireworks show
2008
T+5
12/27/2013
No
Print
File room
R.A.N.. Electric_ , Inc. — Generator replacement at City
2008
T+5
12/27/2013
No
Print
Hall
File room
Republic Electric — Fiber Cable Installation and Video
T+5
No
Print
Cabinet Installation
1200772008
I
112/27/2013
I
I
I; File room
Santa Clara County — Chip Seal and Traffic Striping of
T+5
No
Print
Streets
12004-2008
I
112/27/20-13
I
I
File room
Santa Clara VTA —Congestion Management Clean Air
12003-2008
T+5
No
Print
Program, Grant Funds
I
112/27%2013
I
I
File room
Santa Clara VTA — Transit Shelter Advertising
T+5
No
Print
I.
Program
11999-2008
I
112/27/2013
I
I
File room
Santa Clara VTA — Agreement to sale monthly bus
T+5
No
Print
tickets and stickers'
12001-2008
I
112/27/2013
I
I
File room
ThyssenKrupp Elevator Company — Elevator
T+5
No
Print
'Maintenance Agreement
12001-2008
I
112/27/2013
I
I
Inventory completed by Susan Johnson
Date 12/27/2013
DESTRUCTION OF OBSOLETE .,ECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
-REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Tree Tek/Tom's Tree Service — Removal of tree
2008
T+5
12/2_7/2013
No
Print
File room
Val's Plumbing — Replacement of cooling tower at City
2008
T+5
12/27/2013
No
Print
Hall
File room
Harris & Associates_— various agreement for projects
1998-2009
T+5
2/20/2014
No
Print
File room
All Pro Towing — Agreement for towing services
2007
T+5
2/21/2014
'No
Print
File room
Armitage & Associates — Agreement for services
2008
T+5
2/21/2014
No
Print
File room
Barberi Property —_Agreement to purchase property_
2004
C+10
2/21/2014
No
Print
File room
Bay Alarm — Agreement to install fire system
2009
T+5
2/21/2014
No
Print
File room
Besson Property— Agreement to purchase property
2004
C+10
2/21/2014
No
Print
File room
Bracco Towing — Agreement for towing services
2007
T+5
2/21/2014
No
Print
File room
Suzanne Burns -Tobin— Agreement for services
2009
T+5
2/21/2014
No
Print
File room
Buske Group, The — Agreement for services
2008
T+5
2/21/2014
No
Print
File room
Carneghi-Blum & Partners — Agreement for real estate.
2008
T+5
2/21/2014
No
Print
appraisals
File room
Bruce Carson — Agreement for subcontracting services
_ 2008
T+5
2/21/2014
No
Print
File room
Ceres Associates — Agreement -for Environmental
2008
T+5
2/21/2014
No
Print
Services
File room
Clark Pest Control — Agreement to fumigate Chestnut
2009
T+5
2/2 i/2014
No
Print
Fire Station
File room
DMA Gilroy Partners — RDO Performance Agreement
2003
T+5
2/21/2014
No
Print
APN 810-21-006
File room
Dong Property — Agreement to purchase property
2004
C+10
2/21/2014
No
Print
File room
Durham Communications — Installation of Monopole
2008
T+5
2/21/2014
No
Print
File room
First Alarm — Agreement for alarm services
2009
T+5
2/21/2014
No
Print
File room
James R. Free, MAI, SRA — Agreement for real estate
2007-2009 .
T+5
2/21/2014
No
Print
appraisals
File room
E.J. De La Rosa & Co. — Agreement for Bonds for the
2009
T+5
2/21/2014
No
Print
Gilroy Public Facilities Financing Authority
File room
General Sports Turf, Inc. — Christmas Hill Park
2008
T+5
2/25/2014
No
Print
Synthetic Turf installation
File room
Gilroy Unified School District — Property Purchase
2004
C+10
2/25/2014
No
Print
Agreement for Perchlorate Treatment Facility
File room
Gilroy Unified School District — Property Purchase
2004
C+10
2/25/2014
No
Print
Agreement for Farrel Avenue Park/School Site
File room
Harley Ellis Devereaux — Old Library Demolition
2009
T+5
2/25/2014
No
Print
File room
Hexagon Transportation Consultants — Agreement for
2005-2009
T+5
2/25/2014
No
Print
Transportation Consultant Services
Inventory completed by Susan Johnson
Date 02/25/2014
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
File room
Lew Edwards Group — Agreement for library
2008-2009
consultant services
File room
City of Hollister — Agreement for housing for
2009
abandoned domestic animals
File room
IEDA — Agreement for compensation and benefit
2008
summary reports survey
File room
Ghirardelli Associates — Agreement for On -Call
2004-2009
Construction Management Services
File room
HNTB Corporation — Agreement for California High
2008-2009
Speed Rail Consultant
File room
Ruggerik-Jensen-Azar & Associates — Agreement for
2008-2009
topographic survey services .
Files room
RBF Consulting — Agreement for'Housing Element
2008-2009
Services
File room
Platinum Roofing, Inc. — Agreement for roof repairs at
2009
City Hall Annex
File room
Municipal Code Corporation — Agreement for
1970-2008
Ordinance Codification
File room
Marx Towing, Inc. — Agreement for towing services
2007-2009
File room
Marathon Engineering Corporation — Agreement for
12009
services
File room
Schaaf & Wheeler = Agreement for join_ t sewer trunk
I maintenance agreement
12008-2009
File room
South County Housing — Right of Entry Agreement
2006-2008
File room
Volunteer Center of Silicon Valley — MOU for
2003-2009
volunteers in an emergency situation
�. File room
Art Barron= FPPC Form 700
2006-2009
Fite room
Patricia Bentson-- FPPC Form 700
2008-2009
File room
Clay Bentson —FPPC Form 700
2008-2009
File room
David Chulick — FPPC Form 700
2006-2009
room
Paul Correa — Campaign materials & FPPC Forms
2003-2007
'File
File room
Bill Faus = FPPC Form 700
1997-2009
File room
Roberta Hughan -FPPC Form 700
2009
File room
Anna Jatczak — FPPC Form 700
2006-2009
File room
Charles Krueger — 1FPPC Form 700
2008-2009
Inventory completed by Susan Johnson
Date 02/26/2014
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
T+5
2/25/2014
No
Print
T+5
2/25/2014
No
Print
T+5
2/25/2014
No
Print
T+5
2/26/2014
No
Print
T+5
2/26/2014
No
Print
T+5
2/26/2014
No
I Print
T+5
2/26/2014
I No
I Print
T+5
12/26/2014
I No
I Print
T+5
12/26/2014
I No
I Print
T+5
2/26/2014
No
Print
T+5
12/26/2014
I No
I Print
T+5
I.2/26/2014
I No
I Print
T+5
2/26/2014
No
Print
I; T+5
12/26/2014
I No
I Print
T+5
2/26/2014
No
Print
T+5
2/26/2014
No
Print
T+5
2/26/2014
No
Print
T+5
2/26/2014
No
Print
T+5
2/26/20,14
No
Print
T+5
2/26/2ol,4
[ No
Print
T+5
2/26/2014
No
Print
T+5
2/26/2014
No
Print
T+5
2/26/20 P4
No
Print
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Martin Quiroz — FPPC Form 700
2009
T + 5
2/26/2014
No
Print
File room
Wendie Rooney — FPPC Form 700
2002-2009
T+5
2/26/2014
No
Print
File room
Carla Ruigh — FPPC Form 700
2008-2009
T+5
2/26/2014
No
Print
File room
Walter Schinke- FPPC Form 700
2001-2006
T+5
2/26/2014
No
Print
File room
Kirk Tuckness — FPPC Form 700
2008
T+5
2/26/2014
No
Print
File room
Ruth Wolf— FPPC Form 700
2007-2009
T+5
2/26/2014
No
Print
File room
Charles Morales — Campaign materials & FPPC Forms
1993-2005
T+5
2/26/2014
No
Print
File room
Roland Velasco —Campaign materials & FPPC Forms
2003-2007
T+5
2/26/2014
No
Print
File room
Callander Associates — Agreement
1999-2007
T+5
4/18/2014
No
Print
File room
Trujillo Construction — Agreement
2008
T+5
4/18/2014
No
Print
File room
McGuire and Hester — Agreement
2004-2008
T+5
4/18/2014
No
Print
File room
Ratcliff Associates
2006-2007
T+5
4/18/2014
No
Print
File room
Hanna & Brunetti
2004-2007
T+5
4/28/2014
No
Print
File room
Perma Green Hydroseeding — Project No. 05-CDD-114
2006-2007
T+5
4/28/2014
No
Print
File room
Santa Clara Valley Transportation Authority (VTA) —
1996-1999
T+5
4/30/2014
No
Print
Congestion Management Project - Transportation Fund
for Clean Air. Agreement 1996-1997
File room
Santa Clara Valley Transportation Authority (VTA) —
1997
T+5
4/30/2014
No
Print
Congestion Management Project — AB 434 40% Fund
Transfer Agreement — FY 1994-1995
File room
Pacific Electric Company - Project No. 04-CDD-126
2004-2005
T+5
5/2/2014
No
Print
File room
Fehr & Peers Associates, Inc. — Thomas & Luchessa
1999-2000
T+5
5/2/2014
No
Print
Traffic Improvements
File room
Fehr & Peers Associates, Inc. — First Street and Wren
1999-2001
T+5
5/2/2014
No
Print
Avenue Traffic Signal Modification
File room
Fehr & Peers Associates, Inc. — Traffic Engineering
2002-2005
T+5
5/2/2014
No
Print
Services
File room
Nichols Consulting — On -Call Construction
2004-2008
T+5
5/2/2014
No
Print
Management Services - RFP No. 04-RFP-CDD-309
File room
Carollo Engineers — Agreement for Water, Sewer and
2002-2003
T+5
5/2/2014
No
Print
Storm Drainage System Master Plans and Urban Water
Management Plan
File room
Union Pacific Railroad
2008-2009
T+5
5/28/2014
No
Print
Inventory completed by Susan Johnson
Date 05/28/2014
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
City,Council Packet January 10, 2011
2011
CY+2
5/23/2014
No.
Print
File room
City Council Packet January 24, 2011
2011
CY+2
5/23/2014
No
Print
File room
City Council Packet January 28, 29, 2011
2011
CY+2
5/23/2014
No
Print
File room
City Council Packet February 4, 2011
2011
CY+2
5%23/2014
No
Print
File room
CC Special Meeting 'Packet February 9, 2011
2011
CY+2
5/23/2014
No
Print
File room
City Council Packet February 28, 2011
2011
CY+2
5/23/2014
No
Print
File room
City Council Packet March 7, 2011
2011
CY+2
15/23/2014
No
Print
File room
City Council Packet Marcht28, 2011
2011
CY+2
5/23/2014
No
Print
File room
City Council Packet April 4, 2011
2011
CY+2
5/23/2014
No
Print
File room
City Council Packet April 18, 2011
2011
CY+2
5/23/2014
No
Print
File room
City Council GUSD Special Meeting April 25, 2011
2011
CY+2
5/23/2014
No
'Print
File room
City Council Packet May 2, 2011
2011
CY+2
5/23/2014
No
Print
File room
City Council Special Meeting/Study Session May 9, 11
2011
CY+2
5/23/2014
No
Print
File room
City Council Packet May 16, 2011
2011
CY+2
5/23/2014
No
Print
File room
City Council Packet June 6, 2011
2011
CY+2
1 5/23/2014
I • No
Print
File room
I City Council Packet June 13, 2011
2011
CY+2
5/23/2014
1 No
Print
File room
City Council Packet July ,18, 2011' 1
2011
CY+2
5/23/2014
No
Print
File room
City Council Packet Special Meeting/study July 19, 11
,[.2011
CY+2
5/23/2014
No
Print
File room
City Council Special Meeting Closed Session August 1
1' 2011
CY+2
5/23/2014
No
Print
File room
City Council Packet August 1, 2011
2011
CY+2
5/23/2014
No
Print
File room
�' City Council Packet September 12, 2011
2011
CY+2
5/23/2014
No
Print
File room
City Council Packet September 19, 2011
2011
CY+2
5/23/2014
No
Print
File room
City Council Packet October 3, 2011
2011
CY+2
5/23/2014
No
Print
File room
City Council Packet October 17, 2011
2011
CY+2
5/23/2014
No-
Print
File room
City Council Packet Special Meeting October 25, 2011
20,11
CY+2
5/23/2014
No
Print
File room
City Council Packet November 7, 2011
2011
CY+2
5/23/2014
No
Print
File room
City Council Packet November 21, 2011
1 '2011
CY+2
5/23/2014
No
Print
File room
I City Council Packet December 5, 2011
2011
CY+2
5/23/2014
No
Print
File room
I City Council Packet,Special Meeting December 12, 11
' 2011
CY+2
5/23/2014
No _
Print
File room
Hemingway/Stock
2011
CY+2
5/28/2014
Noi
Print
File room
Public Records Request from Chris Orr
12/5/08
CY+2
6/13/2014
No
' Print
File room
Public Records Request from Thomas Morke
f 1/8/09
CY+2
6/13/2014
No
'Print
File room
I Public Records Request from Mr. Whalley
1/8/09
�, CY+2
6/13/2014
No
Print
File room
I Public Records Request from Donald Ausmus
1/9/09
CY+2
6/13/2014
No
Print
Inventory completed by Yeni Martinez
Date 06/12/2014
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Public Records Request from Andrew
1/23/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Craig Breou
1/28/09
T+5
6/13/2014
No
Print
File room
Public Records Request from JTB Enterprises
1/29/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Jared Martin
2/4/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Bill Cusack
2/6/09
T+5
6/13/2014
No
Print
File room
Public Records Request Kevin Sullivan
2/11/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Elijah Zuniga
2/15/09
T+5
6/13/2014
No
Print
File room
Public Records Request Ana Maria Kilpratrick
2/20/09
T+5
6/13/2014
No
Print
File room
Deposition Subpoena
2/23109
T+5
6/13/2014
No
Print
File room
Public Records Request from Sara Suddes
2/25/09
T+5
6/13/2014
No
Print
File room
Public Records Request Annual Salary
3/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Jason Allen
3/3/09
T+5
6/13/2014
No
Print
File room
Public 'Records Request from Wendy, Gong
3/3/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Mr. Whitman
3/4/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Carla Ruigh
3/6/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Eva Goodwin
3/9/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Carl Woodford
3/25/09
T+5
6/11/2014
No
Print
File room
Public Records Request from Chris Bone
3/27/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Gary Muraoka
4/2/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Bill Cusack
4/7/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Gary Muraoka
4/8/09
T+5
6/13/.2014
No
Print
File room
Comments on Chapter 4 = Policv Program Draft
4/15/09
T+5
6/13/201,4'
'No
Print
File room
Comments on 4/15 Draft Apendix B-Residential Land
4/15%09
T+5
6/13/2014
No
Print
File room
Public Records Request from Michael Schumacher
4/20/09
T+5
6/13/2014
No
Print
File room
Public Records Request from John McBride
5/6/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Richard Hopp
5/27/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Ken McLaughlin
6/2/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Bob Buck
6/5/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Chris Bone
6/10/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Gary Muraoka
6/26/09
T+5
6/13/2014
No
Print
File room:
Public Records Request from John R. Wall
7/20/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Jim Gillio
7/27/09
T+5
6/13/2014
No.
Print
File room
Public Records Request from Sara Suddes
7/311/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Ron Kirkish
8/3/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Mark Zappa
8/3/09
T+5__
6/13/2014
No
Print
File room
Public Records Request from Chris Bone
9/9/09
T+5
6/13/2014
No
Print
File room
Public Records Request from Chris Bone
9/10/09
T+5
6/13/2014
No
Print
Inventory completed by Yeni Martinez
Date 06/12/2014
RECORD
LOCATION
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room -
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF
RECORD (refer to retention schedule)
Public Records Request from Chris Bone
Public Records Request from Thomas Peele
Public Records Request from Alex Javaheri
Public Records Request Came A. Benjamin
Public Records Request Shawn Leaver
Public Records Request Melissa Woehlke
Program Narrative
Public Records Request Lee Wieder 1/21/10
Public Records Request Richard Hopp
Public Records Request Albert Martinez
Public Records Request Emily Marshall
Public Records Request Emily Marshall
Public Records Request Walter Schenle
Public Records,Request Tim Gavin
Public Records Request Lee Cherry Orchard
Public Records Request Richard James
Public Records Request Lee Overkamper
Public Records Request Chris Grant ORDR
Public Records: Request Thomas Peele
Public Records Request Mark Wasserman
Cherry Orchard Ranch
Public Records Request Jolie Houston
Public Records Request Jackie Bretschneider
Appeal for Open Government -Commission
Tretra Tech EM Inc. Environmental Assessment
Bay Area Hauling Maintenance
CW Design & Development, Inc Mark Wesserman
Cherry Orchard Ranch — Bill Cusack
EMC GHG Reduction Plan Guidance
Cherry Orchard, Ranch Draft EIR
Proposed RDO Amendment for Cherry Orchard Ranch
Responses to Comments COR Draft EIR
Inventory completed by Yeni-Martinez
Date 06/12/2014
DATE OF
RECORDS
9/ 14/09
9/16/09
10/13/09
11 /3/09
11/5/09
11/23/09
12/12/09
1/16/10
1/19/10
1/21/1'0
1/22/10
1/28/10
2/17/10
2/26/ 10
3/1/10
3/2/10
3/18/10
4/2/ 10
4/30/10
4/30/10
5/17/10
5/26/ 10
5/26/10
5/28/10
5/281'0
7/16/10
7/26/10
7/27/10
8/2/10
8/2/10
8/2/10
REQUIRED
RETENTION
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
' T+5
T+5
T+5
T+5
T+5
T+5-
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
T+5
DATE OF
DESTRUCTION
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/13/2014
6/.13/2014
6/13/2014
6/13/2014
CONFIDENTIAL
YES/NO
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
TYPE OF
MEDIA
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
Print
DESTRUCTION OF OBSOL,, 1 E RECORDS INVENTORY
RECORD
OFFICE OF RECORD/TITLE &CONTENT OF
DATE -OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Public Records Request San Jose Construction Co, Inc
8/3/10
T+5
6/13/2014
No
Print
File room
Public Records Request Levi Watson
8/4/10
T+5
6/13/2014
No
Print
File room
Public Records Request Michael W. Jones
8/17/10
T+5
6/13/2014
No
Print
File room
CW Design & Development, Inc
8/26/10
T+5
6/13/2014
No
Print
File room
Public Records Request Jolie Houston
8/26/10
T+5
6/13/2014
No
Print
File room
Public Records Request Albert Signrotti
8/27/10
T+5
6/13/2014
No
Print
File room
RDO Exemption
9/3/10
T+5
6/13/2014
No
Print
File room
Public Records Request Ron Kirkish
9/7/10
T+5
6/13/2014
No-
Print
File room
Emails Bill Cusack and Stan Ketchum
9/9/10
T+5
6/13/2014
No
Print
File room
Public Records Request David Stubchaer
9/9/10
T+5
6/13/2014
No
Print
File room
Public Records Request Michael W. Jones
9/10/10
T+5
6/13/2014
No
Print
File room
City of Gilroy General Plan and Housing Element
10/5/10
T+5
6/13/2014
No
Print
File room
City of Gilroy Community Development COR Plan
10/8/10
T+5
6/13/2014
No
Print
File room
Density Bonus Law Inquiry— Stan Ketchum
10/12/10
T+5
6/13/2014
No
Print
File room
City of GilroyCD Response RDO Exemption
10/12/10
T+5
6/13/2014
No
Print
File room
CW Design & Development, Inc Response
10/12/10
T+5
6/13/2014
No
Print
File room
Public Records Request Gilroy Dispatch
10/13/10__
T+5
6/13/2014
No
Print
File room
CW Design & Development, Inc Questions
10/14/10
T+5
6/13/2014
No
Print
File room
Prairie Schwarz Heidel, LLP — Bill Cusack
10/29/10
T+5
6/13/2014
No
Print
File room
Public Records Request Tim Gavin Traffic Surveys
1/18/11
T+5
6/13/2014
No
Print
File room
Public Records.Request Tim Gavin 6 h St Improvement
1/18/11
T+5
6/13/2014
No
Print
File room
Public Records Request Jeff Bailey Code Violations
1/10/11
T+5
6/13/2014
No
Print
File room
Public Records Request Laura Watkins
2/110/11
T+5
6/13/2014
No
Print
File room
Public Records Request Chris Baty
2/16/11
T+5
6/113/2014
No
Print
File room
Professional Finder
2/21/11
T+5
6/13/201:4
No
Print
File room
Public Records Request Tim Gavin
2/24/11
T+5
6/13/2014
No
Print
File room
Adams Broadwell Joseph & Cardozo
3/4/11
T+5
6/13/2014
No
Print
File room
Deman to Furnish Information: Produce Land Market
3/18/11
T+5
6/13/2014
No
Print
File room
Public Records Request Kim S. Ashley Newdorf Legal
4/5/11
T+5
6/13/2014
No
Print
File room
Public Records Request - William Paul Garcia
4/26/11
T+5
6/13/2014
No
Print
File room
Public Records: Request Tim Gavin Traffic Section EIR
4/28/11
T+5
6/13/2014
No
Print
File room
Public Records Request - Peter Green
5/17/11
T+5
6/13/2014
No
Print
File room
Public Records Request - Tim Gavin— General Plan
5/23/11
T+5
6/13/2014
No
Print
File room
Public Records Request from Tim:Gavin — Police cost
6/7/11
T+5
6/13/2014
No
Print
File room
Public Records Request from Tim Espersen
6/14/11
T+5
6/13/2014
No
Print.
File room
Public Records Request from Tim Gavin — Glen Loma
6/20/11
T+5
6/13/2014
No
Print
Inventory completed by Yeni Martinez
Date 06/12/2014
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
RECORD
'OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD (refer to retention schedule)
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File room
Public Records Request - Rich Freedman - Property
6/21/11
T+5
6/13/2014
No
Print
File room
Public Records Request Gary Muraoka- Draining Rec
6/21/11
T+5
6/13/2014
No
Print
File room
Public Records Request AFSCME G. Muraoka Formal
6/21/11
T+5
6/13/2014
No
Print
File room
Public Records Request ASFCME Police Accident Rep
6/21/11
T+5
6/13/2014
No
Print
File room
Public Records Request ASFCME Safety Training
6/21/11
T+5
6/13/2014
No
Print
File room
Public Records Request Ms Espersen General Plan EIR
6/27/14
T+5
6/13/2014
No
Print
File room
Public Records Request for Workers Comp/Risk Mana
6/24/11
T+5
6/13/2014
No
Print
File room
Public Records Request Janet Espersen Staff Reports
7/12/11
T+5
6/13/201'4
No
Print
File room
Affidavit Requesting Duplications of Official
. 7/20/11
T+5
6/13/2014
'No
Print
File room
Professional Finders from Alexa Merkert
9/21/11 _ _
T+5
6/13'/2014
No
Print
File room
Edge Point Contracting, Inc Uncashed Checks J. Falbo
8/10/11
T+5
6/13/2014
No
Print
File room
Public Records Request OPRA/FOLA — Brad Austin
8/22/11
T+5
6/13/2014
No
Print
File room
PRR - Work Preservation Fund - Karla Tuttle _ _
_9/23/11
T+5
6/13/2014
No
Print
File room
PRR Cornell University Yelena Reznikova.
11/7/11
T+5
6/13/2014
No
Print
File room
Public Records Request Laura Patricia Nix
11/11/11
T+5
6/13/2014
No
Print
File room
Public Records Request from Georgine Scott Codiga
6/22/12
T+5
No
Print
File room
Proof of Publications
2009-2011
T+5
6/24/2014
No
Print
File room
T+5
No
Print
File room
T+5
No
I Print
File room
T+5
I
I No
I Print
File room
T+5 -
I
I No
I Print
File room
T+5
I
I No
I Print
File room
T+5 I
I No
Print
File room
-
T+5 I
No
Print
File room
I
T+5 I
No
I Print
File room
T+5
No
'Print
File room
T+5 I
No
I Print
File room
I
T+5
I No
Print
File room
I
I T+5
I No
Print
File room
I
I T+5 I
I No
I Print
File room
I
I T+5
I No
I 'Print
File room
I
I T+5
I No
I Print
File room
I
I T+5 I
I No
I Print
File room
I
I T+5 I
I No
( Print
File room,
I
I T+5 I
I No
I Print
I File room
I
I T+5 I
I No
I Print
Inventory completed by Yeni Martinez
Date , 06/ 12'
RECORD
LOCATION
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
File room
DESTRUCTION OF OBSOLL , E RECORDS INVENTORY
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
RECORD (refer to retention schedule)
RECORDS
Russ Valiquette — City Council Candidate 2001 — Not
2001
Elected
Russ Valiquette — City Council Candidate 2003 —
2003
Elected
Russ Valiquette — City Council Candidate 2007 — Not
2007
Elected
Peter Arellano — City Council Candidate 1999 —
1999
Elected
Peter Arellano — City Council Candidate 2003 — Not
2003
Elected
Inventory completed by Susan Johnson
Date 08/20/2014
REQUIRED DATE OF CONFIDENTIAL TYPE OF
RETENTION
DESTRUCTION
YES/NO
MEDIA
T+5
8/20/2014
No
Print
T+7
8/20/214
No
Print
T+5
8/20/2014
No
Print
T+7
8/20/2014
No
Print
T+5
8/20/2014
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
T+5 _
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
' T+5
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
T+5
No
Print
