Harley Ellis Devereaux - 2009 Agreement - Library Project - Amendment No. 3
AMlliNDMENTTOTHEAGREEMENTFORSERWCESBETWEEN
CITY OF GILROY AND HARLEY ELLIS DEVEREAUX FOR Gll.,ROV LmRARTY DATED
AUGUST 3, 2009
AMENDMlliNT NO.3
This Amendment shall become effective when it has been signed by the City Administrator, Project Manager,
and Consultant. All copies forwarded to Consultant for signature shall be returned to the City of Gilroy
properly filled out. Upon acceptance by the City, the Consultant's copy will be returned to him as his authority
to proceed with the work.
See attached HED contract Amendment #3 which includes identified tasks that have been requested off
performed by Harley Ellis Devereaux during the Construction Phase of the on-going Library Project that are
outside the scope of the original contract and subsequent modifications.
This Amendment extends the term of the Agreement for Services between the City of Gilroy and Harley
Ellis Devereaux, dated August 3, 2009 to April 30, 2013.
All requirements of the original Agreement Documents shall apply to the above work except as specifically
modified by this Amendment. The contract time shall not extend unless expressly provided for in this
Amendment.
Harley Ellis Devereaux hereby agrees to make the above changes subject to the terms of this Amendment for
ongoing acquisition/relocation services.
Consultant: Harley Ellis Devereaux
By /)nN/~
~chards
Date (z~ /"
ACCEPTED:
City Administrator
Date
AMENDMENT TO THE AGREEMENT
... FOR SERVICES BETWEEN
CITY OF GILROY AND HARLELY ELLIS
DEVEREAUX FOR THE GILROY LIBRARY
DATED AUGUST 2, 2009
AMENDMENT NO.3
II
HARLEY ELLIS DEVEREAUX
601 South Figueroa Street Suite 500
los Angeles, C.lifornia 90017 I USA
tel 213.542.4500 I fa~ '-13.547...1515
hlirleyellisoevereli uX.com
Date:
6/23/2011
New Project:
Customer:
City of Gilroy
Gilroy Library -
Construction Phase
Kuhn; ] olmson; fde
Existing Project: yes
Project No: 2009-00015-000-TC60000
Project Name:
Distribution:
Person Requesting Design Service: Rick Smelser
Description of Design Service:
The following tasks that have been requested of/performed by Harley Ellis Devereaux during the
Constmction Phase of dle on-going Library Project are outside dle scope of the original contract and
subsequent modifications.
1. Coordination with City's waterproofmg and roofmg consultants hired after project construction
documents were completed, as well as associated modifications to the contract documents, issuance
of Bulletins, and additional field meetings and coordination: 48 hours
2. Revisions to and relocation of specified bicycle racks, induding two client meetings and revision of
the consttuttion documents: 8 hours.
3. Revisions to and relocation of approved site monument signs, including revision of the construction
documents, at request of City: 4 hours.
4. Provision of cAb background drawings for Contractor's submittals (EMS system): 16 hours.
5. Coordination of the Photo Voltaic system and submittal process, including site visit w /manufacturer
and processing of multiple construction and permit submittals: 24 hours.
6. Coordination and processing ofmultiple partial/incomplete construction submittals, and multiple
resubmittals (i.e. structural concrete, rebar, sheet metal, wood roof, interior finishes). See
Specifications, Section 1330 1.5.A.l04.: 100 hours
7. Coordination and processing of multiple unnecess~l1:y, improper and/or incomplete RFI's (to date
approximately 128 out of 450). See Specifications, Section13lO -1.7.0.1: 50 hours.
8. Structural and Architectural re-design to accommodate field conditions that deviated from the
consttuction documents, including missing concrete openings; connectors and embeds; dimensional
coordination of concrete and stmctural connections; Walker Duct revisions: 60 hours.
9. Two additional trips beyond contract maximum for Structural Engineer, at City Request: 16 hours.
10. Additional irrigation scope for temporalY maiAtenance in Rosanna Street: 16 hours.
11. Total additional effort: 342 hours.
Design Service Fee:
At a blended hourly rate of $ 150/hour for staff time, based on the Contract Hourly Rate chart, the cost of
additional time expended to date equates to a lump sum of $51,300 (Fifty One Thousand Three Hundred
Dollars). There are no Reimbursable expenses, as defined in d1e original agreement, associated with this
request.
Design Service Schedule:
Conunensurate w / existing project schedule.
Design Service Requestdoc (Revised 11-05)
IILAX-HAR-FILE01Istudio ProjeclslHlgher EducaUonlCity of Gilfoy\2009-00015.000 Gilroy Ub Base AnalyslsIPfOjMgmllPROPOSALSI3 Add Service fO( CA Phase Scope
inoreasesl110623 Design Service Request 3.2 - Additional CA Phasework.doc
_I HARLEY ELLIS DEVEREAUX
I.
Design Service Request
~eY Ellis Devereaux
Please acknowledge Customer's acceptance by signing in the space set forth below and return
one signed original to our office. Harley Ellis Devereaux will proceed with this Design Service
Request upon receipt of this signed document. Upon your approval, this request will be followed
up with a formal Contract, Supplemental Agreement and or a Contract Modification.
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