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HMH - 2012 Agreement - Amendment No. 1AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN CITY OF GILROY AND HMH FOR ON -CALL CIVIL ENGINEERING SERVICES DATED OCTOBER 1. 2012 AMENDMENT NO. 1 This Amendment shall become effective when it has been signed by the City Administrator, Project Manager, and Consultant. All copies forwarded to Consultant for signature shall be returned to the City of Gilroy properly filled out. Upon acceptance by the City, the Consultant's copy will be returned to him as his authority to proceed with the work. This Amendment extends the term of the Agreement for Services between the City of Gilroy and HMH, dated OCTOBER 1. 2012 to OCTOBER 1, 2015. The scope of work authorized includes a sidewalk repair and /or replacement at several locations in the City of Gilroy. See attached Exhibit A for scope of work and fee. All requirements of the original Agreement Documents shall apply to the above work except as specifically modified by this Amendment. The contract time shall not extend unless expressly provided for in this Amendment. HMH hereby agrees to make the above changes subject to the terms of this Amendment for ongoing construction management services. ACCEPTED: iz /r D ent Hem I Yate ICit dministr r Date Job No. 3989.05 November 14, 2012 Page 1 of 7 EXHIBIT "A" PROJECT DESCRIPTION Client City of Gilroy Project Name City of Gilroy - Various Sidewalk APN(s) Projects Project Address city Gilroy �cftnt IM"s cMSUJr Inmis Description Roadway improvements at multiple locations within the City of Gilroy. HMH will perform civil engineering, surveying, and related work to prepare plans, specifications, and estimates suitable for Public Works bidding Our anticipated scope of services and corresponding fees are as follows: Task 400 — Multiple Tracts- Draft PS &E Submittal (95 %) Prepare and submit a 95% PS &E to the City for review and comments. The scope of improvements is to include removal and replacement of existing sidewalks for Tracts 8711, 8627, 8708, 8663, 9002 and Tract 8728. Curb ramp installation will be included if the allocated construction funds allows for those improvements. Prepare plans to provide an opportunity for the City to thoroughly review the details of the project. The following plan types will be prepared: • Title Sheet, Legend and Notes • Sidewalk Improvement Plans • Construction Details Submit the technical specifications in draft form using City and Caltrans Standard Specifications, and incorporate "boilerplate" legal and contractual provisions. A preliminary estimate of cost will be provided prior to producing the design plans. An additional Estimate of Probable Construction Cost will also be produced for the 95% PS &E Documents using standard City items. Job No. 3989.05 November 14, 2012 Page 2 of 7 Ned Ina1N8 conwMant Mideb - (Z) Task 410 — Multiple Tracts- Final PS &E Submittal (100 %) After City review of the Draft PS &E (95 %), we will prepare the final Bid Documents in accordance with the City's instructions. Provide the City the opportunity to review the completed Bid Documents and direct minor revisions. Submit final documents to the City. Task 220 — Topographic Survey Perform topographic field survey along property frontage located at 4 Monte Vista Way. Also, perform field survey along the property frontage of the condominiums on the south side of Chestnut Street (addresses 7730 - 7790). Task 500 — Addl. Surface Improvement Design (95%) Prepare and submit a 95% PS &E to the City for review and comments. Aerial photos will be utilized to create the base files for these project areas. The scope of improvements is to include the following projects: 1) Drainage modifications for the frontage located at 4 Monte Vista Way. 2) Surface improvements and possible signage improvements for the median located on Santa Teresa Boulevard near Santa Barbara Bank and Trust. 3) Curb and gutter modifications for the frontage at 892 Plymouth Drive. 4) Approximately 70' of new sidewalk installation along 9th Street west of Eigleberry Street. 5) Approximately 390' of new sidewalk installation along Chestnut Street between 8th Street and 9th Street. 6) Design for the installation of two ADA compliant curb ramps at the McDonald's frontage along 10th Street near the intersection with Chestnut Street, four ADA compliant curb ramps at the intersection of Welburn Avenue and Gaunt Avenue, three ADA compliant curb ramps at the intersection Welbum Avenue and Kelton Drive, two ADA compliant curb ramps on the south side of the Welburn Avenue intersection with Westwood Drive, and two ADA compliant curb ramps on the east side of the intersection of Kern Avenue and Welburn Avenue. 7) Drainage improvements to the alley entrance on Church Street north of Gurries Drive. 8) Approximately 250' of new sidewalk installation along Swanston Lane between Leavesley Road and Casey Street. 9) Sidewalk improvements along Luchessa Avenue beginning on Monterey Street and continuing westerly along Luchessa Avenue for approximately 2,300 feet. Additional Job No. 3989.05 November 14, 2012 Page 3 of 7 NNO sidewalk improvements along Luchessa Avenue from Riverview Circle to Greenfield Drive. 10) Sidewalk improvements along Monterey Road from Luchessa Avenue extending northerly for approximately 1400 feet. Prepare plans to provide an opportunity for the City to thoroughly review the details of the project. The following plan types will be prepared: • Title Sheet, Legend and Notes • Improvement Plans • Construction Details Submit the technical specifications in draft form using City and Caltrans Standard Specifications, and incorporate "boilerplate" legal and contractual provisions. A preliminary estimate of cost will be provided prior to producing the design plans. An additional Estimate of Probable Construction Cost will also be produced for the 95% PS &E Documents using standard City items. Task 510 — Addl. Surface Improvement Design- Final PS &E Submittal 100% After City review of the Draft PS &E (95 %) package for the (10) improvements noted above, we will prepare the final Bid Documents in accordance with the City's instructions. Provide the City the opportunity to review the completed Bid Documents and direct minor revisions. Submit final documents to the City. Task 600 - Quality Assurance Review Conduct an internal quality assurance review of the plans and specifications, concurrent with review of the 95% Submittals by the City. HMH's quality assurance program provides for independent checking of individual tasks as well as an independent review by experienced senior staff. The purpose of this review is to provide oversight to specific project details by professionals who are not closely involved in the design, and to review the constructability, cost - effectiveness and completeness of design features relative to the normal standard of professional care. Task 610 - Post Design Services Make available project staff to answer questions during the bidding process. Job No. 3989.05 lenrrniNals cons nrrnifids November 14, 2012 Page 4 of 7 Assist City in preparation of addenda to the bid documents. Attend the pre - construction conference(s) with the City and Contractor. Review submittals which are required by the project specifications for general conformance with the Consultant's design concept and general compliance with the contract documents, if required. Prepare Contract Change Orders for approval by the City when required by unanticipated field conditions or to clarify the intent of the plans and specifications. The following activities are the responsibility of Client. This is not intended to represent a complete list but is included for additional clarity. • Provide copies of available plans, exhibits, records and data pertinent to the project. • Provide Consultant with permission to enter the grounds as necessary to perform the services. • Provide and coordinate services if required by other consultants including: architectural and landscaping plans or exhibits; traffic engineering and studies; archaeological services; biologic or biotic studies; tree surveys; and geotechnical engineering or geologic services, reports and recommendations. • Provide geotechnical investigation and /or soils exploration, testing and recommendations if required for the project, including R- values and design of pavement structural section, earthwork specifications and recommended shrinkage factors. • Pay the cost of all fees, permits, and other charges not specifically included in this Agreement as a Consultant responsibility. • Provide construction supervision, inspection, and coordination. This Agreement does not constitute any express or implied warranty that the jurisdictional agencies will approve the applications. Consultant may utilize computer aided design and drafting software and other applications of Consultant's choice in providing the services in this Agreement. File structure and organization of data shall be at Consultant's discretion, and are intended only for Consultant's use on the project. Job No. 3989.05 November 14, 2012 Page 5 of 7 Now The following services may be required for successful completion of the project, but are specifically not included in this scope of services. Consultant may provide some of these services pursuant to the "Changes in Services" section of this agreement, or Client may engage others to provide these services. This is not intended to represent a complete list, but is added only for clarity. • Uncovering or potholing existing underground facilities. • Record of Survey maps. • "ALTA" or "As- Built" plans or certifications to any entity as to quality or completeness of construction. • Architectural, structural, mechanical, electrical, fire protection, or geotechnical engineering, including plans or calculations for retaining walls, masonry walls, structural excavations and sheeting or shoring. • Electrical, telephone, gas, or cable T.V. facilities including joint trenches. Client may request changes in scope of or character of service, either decreasing or increasing the amount of Consultant's services. In the event that additional services not included in the Scope of Services are required, or if the Client requests changes and revisions after Consultant has performed the services in the Scope of Services, Client agrees to pay for all such additional services and expenses incurred, on a charge rate basis in accordance with Consultant's Charge Rate Schedule. Job No. 3989.05 November 14, 2012 Page 6 of 7 MnrInkials Co uR tlnifia/s For providing the services included in the Scope of Services, Client shall compensate Consultant as follows: Services performed on a Charge Rate (CR) basis as designated below shall be invoiced based upon the actual hours expended by each employee classification for the services performed on the project multiplied by the hourly charge rate for that employee classification as shown on the Charge Rate Schedule in effect at the time the services are performed. Professional Service Fees are as follows: Description Task 400 — Multiple Tracts- Draft PS &E Submittal (95 %) Task 410 — Multiple Tracts- Final PS &E Submittal (100 %) Task 220 — Topographic Survey Task 500 — Addl. Surface Improvement Design (95 %) Task 510 — Addl. Surface Improvement Design- Final PS &E Submittal (100 %) Task 600 - Quality Assurance Review Task 610 - Post Design Services TOTAL Fee $ 24,400 CR 10,200 CR 6,000 CR 23,100 CR 9,400 CR 4,200 CR 5.400 CR $82,700 Billings will be made every month for the services performed within the preceding month and are payable upon receipt Job No. 3989.05 November 14, 2012 Page 7 of 7 APPROVED and ACCEPTED Client: Printed Name z- Date 0 - P-i6l 7jj, �r Printed Name CGVil w Title Date