Haglund, Thomas J. - Employee AgreementFinal for signatures
Employment Agreement
This Employment Agreement is made and entered into this 7th day of April, 2008, by and
between the CITY OF GILROY, California, a municipal corporation, (hereinafter called
"Employer ") and Thomas J. Haglund, (hereinafter called "Employee "), both of whom agree as
follows:
Section 1 : Term
This agreement shall remain in full force in effect from May 5, 2008 until terminated as
provided in Sections 8, 9 or 10 of this agreement.
Section 2: Duties and Authority
Employer employs Thomas J. Haglund as City Administrator to perform the functions and
duties specified in the City of Gilroy charter and to perform other legally permissible and
proper duties and functions.
Section 3: Compensation
A. Base Salary: Employer agrees to pay Employee an annual base salary of $199,000
payable in monthly installments on the last business day of the month.
B. This agreement shall be automatically amended to reflect any salary and benefit
adjustments that are provided to exempt employees of the City of Gilroy.
C. Consideration shall be given on an annual basis to increase compensation, however, there
no guarantee or promise of any increase or the amount thereof.
Section 4: Benefits, Vacation and Leaves of Absence
A. Except as specifically provided herein, Employer agrees to provide Employee the same level
of health insurance, disability and life insurance, retirement, leaves of absence and other
benefits specified in the City of Gilroy "Benefit Summary - Exempt Group" as that document
may be amended by Employer from time to time. The current version of the Benefit Summary is
attached hereto for reference as Exhibit "A ". No guarantee is made that Exhibit A represents a
minimal level of benefits or that a benefit set forth therein will continue to be provided in the
future.
B. Upon commencing employment, the Employee shall begin to accrue vacation at the rate of
20 days per working year (1.67 days per month).
C. Upon commencing employment, the Employee shall have a bank of 40 hours paid personal
leave benefits, which shall be replenished to the extent it has been used as of the first day of
each fiscal year.
. D. Upon commencing employment, the Employee shall have a bank of 56 hours of paid
administrative leave benefits, which shall be replenished to the extent it has been used as of
the first day of each fiscal year.
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.E. Upon termination of Employee's employment for whatever reason, Employee or his estate,
shall be compensated for all accrued, but unused vacation time, paid holidays and other
benefits, including, without limitation, unused personal leave days and administrative leave
days, to the fullest extent provided by state law and City of Gilroy policy. Upon termination,
unused sick leave (if any) is not compensated, but is reported to California Public Employees
Retirement System ( "CaIPERS ") for service credit.
Section 5: Monthly Vehicle Allowance
Employer agrees to pay to Employee, during the term of this Agreement and in addition to
other salary and benefits herein provided, the sum of $6,000 per year, payable monthly, as a
vehicle allowance to be used to purchase, lease, or own, operate and maintain a vehicle.
Employee shall be responsible for paying for liability, property damage, and comprehensive
insurance coverage upon such vehicle and shall further be responsible for all expenses
attendant to the purchase, operation, maintenance, repair, and regular replacement of said
vehicle. The Employer shall reimburse the Employee at the IRS standard mileage rate for any
business use of the vehicle beyond the greater Gilroy area. For purposes of this Section, use of
the car within the greater Gilroy area is defined as travel to locations within a 50 mile radius of
Gilroy City Hall.
Section 6: Retirement
A. The Employer agrees to enroll the Employee into CaIPERS at the same benefit level as
Employer's other miscellaneous non - safety exempt employees and at all times during the
term of this agreement to maintain Employee at the same CaIPERS benefit level as
Employer's other miscellaneous non - safety exempt employees and make all contributions
which are required to be made by the Employer. If Employer elects or is required, for any
reason, including without limitation pursuant to a collective bargaining agreement with the
miscellaneous non - safety exempt employees, to make all or any portion of the CaIPERS
employee contribution, Employer shall make the same employee contribution for Employee.
B. In addition to the Employer's payment to the state or local retirement system referenced
above, Employer agrees to execute all necessary agreements provided by ICMA Retirement
Corporation (ICMA -RC) or other Section 457 deferred compensation plan for Employee's
continued participation in said supplementary retirement plan.
Section 7: General Business Expenses
A. Employer agrees to budget for and to pay for professional dues and subscriptions of the
Employee necessary for continuation and full participation in the League of California Cities,
and IMCA. Subject to budgeting approved by the City Council, Employer will also pay for
professional dues and subscriptions of the Employee necessary for his membership and
participation in other similar national, regional, state, and local associations, and organizations
necessary and desirable for the Employee's continued professional participation, growth, and
advancement, and for the good of the Employer.
B. Employer agrees to budget for and to pay for travel and subsistence expenses of
Employee for professional and official travel, meetings, and occasions to adequately
continue the professional development of Employee and to pursue necessary official
functions for Employer, through the League of California Cities, and the IMCA, and
committees of the League of California Cities and IMCA in which Employee serves as a
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member. Subject to budgeting approved by the City Council, Employer will also pay for travel
and subsistence expenses of Employee for professional and official travel, meetings and
occasions of other similar national, regional, state, and local governmental groups and
committees in which Employee serves as a member.
C. Subject to budgeting approved by the City Council, Employer also agrees to budget for and
to pay for travel and subsistence expenses of Employee for short courses, institutes, and
seminars that are necessary for the Employee's professional development and for the good of
the Employer.
D. Employer recognizes that certain expenses of a non - personal but job related nature are
incurred by Employee, and agrees to reimburse or to pay said general expenses. The finance
director is authorized to disburse such moneys upon receipt of duly executed expense or petty
cash vouchers, receipts, statements or personal affidavits.
Section 8: Involuntary Termination
For the purpose of this agreement, involuntary termination of employment shall occur:
A. Upon the death or continued inability of Employee to perform the essential functions and
duties of the job for a period greater than twelve -work weeks in any twelve -month period,
whether such inability results from Employee's physical or mental disability, or a serious health
condition, unless a longer disability period is agreed to by the City Council.
B. Following a vote by a majority of the City Council to terminate the Employee or to suspend
Employee without pay for a period of greater than thirty (30) days, which vote occurs at a duly
authorized public meeting.
C. If the Employer, citizens or legislature act to amend any provisions of the City Charter that
eliminates the position of City Administrator, eliminates fifty percent (50 %) or more of the City
Administrator's duties or re- assigns fifty percent (50 %) or more of the City Administrator's
duties to other job positions. Termination shall be deemed to occur upon the effective date of
such amendment.
D. if without the agreement of Employee, the Employer reduces the base salary,
compensation or any other financial benefit of the Employee, unless such reduction is applied
in no greater percentage than the average reduction of all department heads. Termination
shall be deemed to occur upon the effective date of such reduction.
E. If the Employee resigns following an offer made by a majority of the City Council to accept
resignation.
F. If Employee resigns following a breach by Employer of any material provision of this
Agreement, which breach is not cured within 30 days after written notice being given of such
breach. Written notice of a breach of contract shall be provided in accordance with the
provisions of Section 17 of this Agreement.
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Section 9: Severance
A. If after the commencement of the Term of this Agreement set forth in Section 1 above,
employment under this Agreement is involuntarily terminated as defined in Section 8 above, for
reasons other than death or disability as provided in Section 8A above, and for reasons that do
not constitute "Cause" as defined below, provided that Employee signs a release of claims for
the benefit of Employer, and its officers, agents and representatives, Employer shall pay to
Employee (in addition to any other amounts that may be due to Employee for salary earned as
of the date of termination, or accrued but unused vacation' or leaves), as consideration for such
release, a lump sum cash payment as severance in an amount equal to six months base salary
in effect at the time of termination. In addition, and provided that Employee is eligible to and
elects to continue his health insurance and life insurance benefits, Employer will pay on
Employee's behalf the premiums for such benefits for the same six month period. At Employee's
option, payment of such funds may be made (i) by lump sum payment upon the eighth (8th)
day after Employee signs the release of claims; (ii) by lump sum payment upon the later of
the eighth (8th) day after Employee signs the release of claims or the first (1S) business day
of January thereafter; or (iii) in six (6) equal monthly installments starting the last day of the
month after Employee signs the release of claims. Employer shall make all required
employment and tax withholdings and deductions prior to making any payments to Employee
pursuant to the provisions of this Section 9A.
B. Concurrently with Employee's execution of the release identified in Section 9.A above, and
so long as Employee represents and warrants, in writing, to Employer that Employee is unaware
of any facts which support Employee's involuntarily termination for reasons that may or in fact
constitute or lead to a finding of "Cause" as defined below, and there are no facts known to
Employer which may or in fact constitute or lead to a finding of "Cause" as defined below,
Employer shall execute a release of claims for the benefit of Employee and his heirs, estate,
administrators and executors, consistent in scope to the release of claims signed by Employee.
C. If Employee is involuntarily terminated as defined in Section 8 for reasons constituting
"Cause ", then Employer is not obligated to pay severance under this section. "Cause"
constitutes the conviction (including entry of guilty plea or plea of nolo contendere) of any
misdemeanor or felony criminal act committed in the course of employment, a crime of moral
turpitude, or crime which resulted in personal gain to the Employee; material violation of any
City Rule or Regulation; gross neglect or willful failure to perform the duties of the City
Administrator, which neglect or failure persists for thirty (30) days after the date of receipt of
written notice from City to Employee.
D. Employee agrees that the payment of severance payments by the City under this section
shall constitute his sole remedy for any claim based upon the termination of his employment
with City.
Section 10: Resignation
In the event that Employee voluntarily resigns his position with Employer, he shall provide a
minimum of 30 days notice unless the parties agree otherwise. In the event of resignation,
Employer shall owe Employee nothing other than amounts that may be due to Employee for
salary earned as of the date of termination, and accrued but unused vacation or leaves Upon
notice of resignation, Employer shall have the option of relieving Employee of his duties and
responsibilities prior to the effective date of resignation, provided that Employer continues to pay
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all amounts due to Employee for salary and benefits through and including the date of
resignation
Section 11: Performance Evaluation
Employer shall provide a written performance appraisal to Employee not less than annually.
The appraisal process shall be in accordance with specific job criteria to be developed jointly by
Employer and Employee. Job criteria may be added, modified or deleted by the Employer, in
consultation with Employee. At a minimum the appraisal process shall include the opportunity
for both parties to: (1) prepare a written evaluation, (2) meet and discuss the evaluation, and
(3) present a written summary of the evaluation results. The final written evaluation should be
completed and delivered to the Employee within 30 days after the evaluation meeting. Receipt
of a performance appraisal does not guarantee an increase in compensation.
Section 12: Hours of Work
It is recognized that the Employee must devote a great deal of time outside the normal hours
of business for the City, and to that end Employee shall be allowed to establish an appropriate
work schedule.
Section 13: Outside Activities
The employment provided for by this Agreement shall be the Employee's sole employment.
Recognizing that certain outside consulting or teaching opportunities provide indirect benefits to
Employer and the community, subject to prior approval by the City Council, which approval shall
not be unreasonably withheld or delayed, Employee may elect to accept limited teaching,
consulting or other business opportunities which do not interfere with nor create a conflict of
interest (or the appearance of a conflict of interest) with the performance of his duties or
obligations under this Agreement, or place the City, the City Council or the Employee in an
unfavorable light.
Section 14: Moving and Relocation Expenses
A. Employee agrees to establish residence within the corporate boundaries of the City of
Gilroy within six (6) months of commencing employment, and thereafter to maintain residence
within the corporate boundaries of the City of Gilroy.
B. Employer shall reimburse Employee for the expenses of moving his family and personal
property from Hanford, California to Gilroy, California in an amount not to exceed $5,000.00
and upon presentation of expense receipts. Reimbursable moving expenses include packing,
moving, storage costs, unpacking, and insurance charges.
C. Employer shall pay Employee an interim housing supplement in a total maximum amount of
$8,000.00 to provide temporary housing in the City of Gilroy for a period commencing on the
start date of employment, and continuing for a maximum of three (3) months, or until a home is
purchased and closed on within the corporate limits of the City of Gilroy, whichever event occurs
first.
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Section 15: Indemnification
A. To the fullest extent permitted by law , Employer shall defend, save harmless and
indemnify Employee against any and all claims, losses, damages, judgments, interest,
settlements, fines, court costs and other reasonable costs and expenses of legal
proceedings including attorneys fees, and any other liabilities incurred by, imposed upon,
or suffered by Employee in connection with or resulting from any claim, action, suit, or
proceeding, actual or threatened, arising out of or in connection with the performance of
his duties. Said duty to defend, indemnify and save harmless shall include, without
limitation, any tort, professional liability claim or demand or other legal action, whether
groundless or otherwise, that is asserted by a third -party other than the Employer and
arises out of an alleged act or omission occurring in the performance of Employee's duties
or resulting from his exercise of judgment or discretion in connection with the performance
of his duties or responsibilities, unless the act or omission involved Employee's criminal
act, or willful or wanton misconduct. The Employee shall promptly give written notice of any
claim, threatened claim or litigation. Provided that prompt written notice is given, Employee
may request and the Employer shall not unreasonably refuse to provide independent legal
representation with legal counsel selected by Employer at Employer's expense and subject
to Employee's approval of the choice of legal counsel, which approval shall not be
unreasonably withheld. Legal representation, provided by Employer for Employee, shall
extend until a final determination of the legal action including all appeals brought by either
party, and will be provided under a reservation of rights to not pay any judgment,
compromise or settlement if it is established by a judicial decision or jury verdict after
completion of all appeals that the claim arose out of an act that fell outside the scope of
Employee's duties and employment or was the result of a criminal act, or willful or wanton
misconduct of the Employee.
B. Any settlement or compromise of any claim must be made with prior approval of
Employer, which approval shall not be unreasonably withheld or delayed in order for
indemnification, as provided in this Section, to be available.
C. The duty of defense shall include reimbursement of any out -of- pocket expenses incurred
by Employee in connection with his service as a witness, party or other participant in
litigation, whether such service occurs during or after the termination of Employment.
D. Any duty of Employer to defend or indemnify Employee is contingent upon Employee's
full, open and honest cooperation with defense counsel for Employer and Employee. Said
duties of defense, indemnity and cooperation shall survive the termination of employment
under this Agreement.
E. Employer may elect, at its expense, to obtain policies of insurance that provide coverage for
liabilities that are the subject to the foregoing indemnification and defense provisions. The
contractual indemnity and defense provisions set forth above are in addition to any defense or
indemnity that may be provided to Employee under any contract of insurance, and are not
intended to in any way limit , waive or relinquish any right to defense or coverage from a third -
party insurer.
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Section 16: Bonding
Employer shall bear the full cost of any fidelity or other bonds required of the Employee under
any law or ordinance.
Section 17: Notices
Notice pursuant to this Agreement shall be given by depositing in the custody of the United
States Postal Service, postage prepaid, addressed as follows:
(1) EMPLOYER: [Title and address of relevant official (mayor, clerk, etc.)]
(2) EMPLOYEE: [Name and address for tax purposes of Employee]
Alternatively, notice required pursuant to this Agreement may be personally given by hand -
delivery to the designated person. Notice shall be deemed given as of the date of personal
service or as the date of deposit of such written notice in the course of transmission in the
United States Postal Service.
Section 18: General Provisions
A. Integration. This Agreement sets forth and establishes the entire understanding and
agreement between the Employer and the Employee relating to the employment of the
Employee by the Employer. Any prior discussions or representations by or between the
parties are merged into and rendered null and void by this Agreement. The parties by mutual
written agreement may amend any provision of this agreement during the life of the
agreement. Such amendments shall be incorporated and made a part of this agreement.
B. Binding Effect. This Agreement shall be binding on the Employer and the Employee as well
as their heirs, assigns, executors, personal representatives and successors in interest.
C. Severability. The invalidity or partial invalidity of any portion of this Agreement will not
affect the validity of any other provision. In the event that any provision of this Agreement is
held to be invalid, the remaining provisions shall be deemed to be in full force and effect as if
they have been executed by both parties subsequent to the expungement or judicial
modification of the invalid provision.
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D. This agreement was the subject of negotiation in which each side was advised by
professional advisors of his /its own choosing. Accordingly, any presumption that any provision
of this agreement should be construed for or against one side or the other Is expressly
disclaimed.
E. This agreement is entered into under the laws of the State of California.
Executed at Gilroy, California, on the date and year first above written.
EMPLOYEE: EMPLOYER:
THOM J. HAGLUND AL PINHEIRO, MAYOR
By: B .
Approved as to Form:
City Attorney
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I
D. This agreement was the subject of negotiation in which each side was advised by
professional advisors of histits own choosing. Accordingly, any presumption that any provision
of this agreement should be construed for or against one side or the other Is expressly
disclaimed.
E. This agreement is entered into under the laws of the State of California.
Executed at Gilroy, California, on the date and year first above written.
EMPLOYEE: EMPLOYER:
THO J. HAGLUND AL PINHEIRO, MAYOR
By: B
Approved as to Form:
City Attorney
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ATTEST:
City Clerk
CITY OF GILROY
BENEFIT SUMMARY
Exempt Group
BENEFIT
DESCRIPTION
TOTAL CASH
None scheduled at this time.
COMPENSATION
INCREASES
Total Cash Compensation
salary ranges include all forms
of compensation including
holiday compensation, EPMC,
duty chief pay and other
applicable forms of cash /cash
equivalent compensation. See
Exempt Employee Salary
Schedule for additional details.
PAY PERIOD
The city is on a monthly payroll schedule and all employees receive their
paycheck on the last business day of the month. New employees hired
between the 20'' and the last day of the month will be paid the following
month.
CAFETERIA PLAN
For medical and dental insurance; unused balance is paid in cash. Any
additional benefits selected are paid by the employee as a payroll
deduction.
Choice of 4 plans under Ca1PERS (www.calpers.ca.eov) for medical
coverage plus 2 Delta Dental plans (www.deltadentalca.orc).
Choice of 5 plans under Ca1PERS for medical coverage for Exempt
Up to $1252.90 /month based on
Safety/Police.
enrolled qualifying dependents
January — December enrollment period
Waiver of Coverage — with evidence of other medical coverage, employee
may receive $474.45 less the dental contribution rate and less the $97.00
medical contribution required by CalPERS.
Employer paid
VISION INSURANCE
EyeMed Vision plan (www.eyemedvisioncare.com)
$ 9.16month - employee
Exams and materials covered to specified maximums
$17.36month - employee + 1
$25.48 /month - family
January — December enrollment period
Employee paid (optional)
LIFE /AD &D INSURANCE
100% of annual salary
$0.22 per $1,000 of Life coverage
AD &D benefit increases the life insurance benefit paid to a
$0.035 per $1,000 of AD &D
Beneficiary if employee's death is the result of an accident.
coverage
Employer paid
The information contained in this document is a summary of benefits provided to City of Gilroy full -time employees.
For specific information, please refer to the applicable bargaining unit agreement or contact the Human Resources
Department. Any errors or omissions do not constitute either an expressed or implied contract. These summary pages
will be updated from time to time as changes occur or are negotiated with a labor group.
Page 1 of 6 Rev. 8/08
CITY OF GILROY
BENEFIT SUMMARY
Exempt Group
BENEFIT
DESCRIPTION
Employee paid (optional)
Employee option to purchase voluntary life /AD &D & dependent coverage.
New employees can purchase up to $100,000 of voluntary life within the
first 31 days of employment with no medical underwriting required.
EXEMPT
60% of base monthly earnings up to $8,500 /month maximum
LONG TERM DISABILITY
INSURANCE (LTD)
90 -day waiting period
$0.45 per $100 of coverage /month
Accrued leave time can be used to supplement LTD benefit and bring
Employer paid
gross wages to 100%
EXEMPT SAFETY POLICE
66 2/3% of the first $7,500 of pre - disability earnings, reduced by
LONG TERM DISABILITY
deductible income
INSURANCE .(LTD)
$5,000 /month maximum before reduction by deductible income
Up to $20.50 /employee /month
The current rate is
30 or 60 -day waiting period depending on work relatedness of disability
$19.50 /employee /month
Employer Paid
EXEMPT SAFETY FIRE
100% of wages for Catastrophic Disabilities for 18 months, then 75%
LONG TERM DISABILITY
77% of wages Industrial causes
INSURANCE (LTD)
75% of wages Non - Industrial causes
Up to $25.00 /employee /month
$7,650 /month maximum, tax -free
The current rate is
$19.50 /employee /month
30 -day waiting period
Employer Paid
EMPLOYEE ASSISTANCE
CONCERN EAP (www.concern- eap.com) provides assessment and
PLAN (EAP)
counseling up to 10 visits per issue plus referrals to specialized resources.
$5.41 /employee /month
Employer paid
AFLAC BENEFITS
Variety of supplemental benefits available at employee cost. Most policies
purchased as a pre -tax deduction.
Employee paid (optional)
EXEMPT
■ 2.5% @ 55
RETIREMENT
0 1 year Final Compensation
California Public Employees'
' Credit for Unused Sick Leave
Retirement System (Ca1PERS)
3`d Level 1959 Survivor Benefit
■ Military Service Credit
■ Death Benefit
Employee pays own pre -tax 8%
contribution.
The information contained in this document is a summary of benefits provided to City of Gilroy full -time employees.
For specific information, please refer to the applicable bargaining unit agreement or contact the Human Resources
Department. Any errors or omissions do not constitute either an expressed or implied contract. These summary pages
will be updated from time to time as changes occur or are negotiated with a labor group.
Page 2 of 6 Rev. 8/08
CITY OF GILROY
BENEFIT SUMMARY
Exempt Group
BENEFIT
DESCRIPTION
City pays employer contribution.
FY 08/09 employer contribution:
13.538 %
EXEMPT SAFETY POLICE
0 9% employee contribution paid by the City
RETIREMENT
■ 3% @ 50
California Public Employees'
1 year Final Compensation
Retirement System (Ca1PERS)
' Credit for Unused Sick Leave
■ 4"' Level 1959 Survivor Benefit
FY 08 /09employer contribution:
0 Military Service Credit
25.842 %
E Death Benefit
EMPC: 9%
0 Employer paid member contribution of 9% reported as special
compensation for purposes of retirement
Employer Paid
EXEMPT SAFETY FIRE
r 9% employee contribution paid by the City
RETIREMENT
■ 3% @ 55
■ 1 year Final Compensation
■ Credit for Unused Sick Leave
California Public Employees'
0 4`" Level 1959 Survivor Benefit
Retirement System (CalPERS)
' Military Service Credit
FY 08/09 employer rate: 25.842%
' Death Benefit
EMPC: 9%
0 Employer paid member contribution of 9% reported as special
compensation for purposes of retirement
Employer Paid
457 DEFERRED
Employee option to defer percentage of salary pre -tax up to $15,500 for
COMPENSATION PLAN
2008. Certain `catch -up' contributions for employees age 50 and over or
nearing retirement may be available.
Employee paid
INTERNAL REVENUE
Pre -tax Health Care Premiums
SERVICE SECTION 125
Flexible Spending Accounts for Dependent Care (up to $5,000 per year).
PLAN
Flexible Spending Account for Health Care (unreimbursed medical
expenses up to $2,000 per year).
No em to er contribution
EXEMPT
If hired prior to November 1, 2005, employees that are 55 or more years
old and retire from the City service with a minimum of 15 years of service
RETENTION /RECOGNITION
shall be eligible to receive a post - retirement benefit until reaching the age
INCENTIVE
of 65 of $15 /month per year of service up to $300.00 per month maximum.
If hired after November 1, 2005, employees that are 55 or more years and
retire from City service with a minimum of 20 years of service shall be
eligible to receive a post- retirement benefit until reaching the age of 65 of
$15 /month per year of service, up to $200.00 per month maximum.
Employer paid
The information contained in this document is a summary of benefits provided to City of Gilroy full -time employees.
For specific information, please refer to the applicable bargaining unit agreement or contact the Human Resources
Department. Any errors or omissions do not constitute either an expressed or implied contract. These summary pages
will be updated from time to time as changes occur or are negotiated with a labor group.
Page 3 of 6 Rev. 8/08
CITY OF GILROY
BENEFIT SUMMARY
Exempt Group
BENEFIT
DESCRIPTION
Effective June 30, 2007 employees who are 55 or more years old and retire
from City service with a minimum of 25 years of service shall be eligible
to receive a post- retirement benefit until reaching the age of 65, of
$15 /month per year of service, up to $300.00 per month maximum.
Note: When incentive reaches $600 per year, a 1099 will be issued for tax
purposes. The City pays CaIPERS coverage the month the employee
retirees plus the following month. Therefore, retention recognition
incentive will commence on the second month rom retirement date.
EXEMPT SAFETY
If hired prior to November 1, 2005, employees that are 50 or more years
POLICE/FIRE
old and retire from the City service with a minimum of 15 years of service
shall be eligible to receive a post- retirement benefit until reaching the age
RETENTION/RECOGNITION
of 65 of $15 month /per year of service up to $300.00 per month maximum.
INCENTIVE
If hired after November 1, 2005, employees that are 50 or more years old
and retire from City service with a minimum of 20 years of service shall be
eligible to receive a post- retirement benefit until reaching the age of 65 of
$15 /month per year of service, up to $200.00 per month maximum.
Effective June 30, 2007, employees who are 50 or more years old and
retire from City service with a minimum of 25 years of service shall be
eligible to receive a post- retirement benefit until reaching the age of 65, of
$15.00 /month per year of service, up to $300.00 per month maximum.
Note: When incentive reaches $600 per year, a 1099 will be issued for tax
Employer paid
purposes.
TUITION
100% tuition, books, fees or other student expenses, up to $1000.00 fiscal
REIMBURSEMENT
year maximum reimbursement, for pre- approved job related and career
development courses. A grade of B or better is required for
Employer paid
reimbursement.
MEDICARE
For employees hired after 3/31/86, employee and employer pays 1.45 %.
1.45% Employer paid
Note: Employees hired prior to 04/01/86, do not have an option to join
Medicare.
Social Security Note: Employees do not contribute to Social Security and
are not eligible for Social Security benefits coinciding with City of Gilroy
employment.
SICK LEAVE ACCRUAL
Employees accrue one - 8 hour day per month
Unlimited sick leave accumulation. Credit for unused sick leave provided
through CalPERS. Not a vested benefit; no cash out upon separation.
The information contained in this document is a summary of benefits provided to City of Gilroy fill -time employees.
For specific information, please refer to the applicable bargaining unit agreement or contact the Human Resources
Department. Any errors or omissions do not constitute either an expressed or implied contract. These summary pages
will be updated from time to time as changes occur or are negotiated with a labor group.
Page 4 of 6 Rev. 8/08
BENEFIT
CITY OF GILROY
BENEFIT SUMMARY
Exempt Group
DESCRIPTION
BEREAVEMENT LEAVE Up to 3 days of Bereavement Leave per occurrence. Up to 3 days of
bereavement leave within the state and 5 days outside of California for
immediate family members, per occurrence.
PERSONAL LEAVE 44 hours per fiscal year
Not pro - rated, for new employees or separating employees.
ADMINISTRATIVE LEAVE
VACATION ACCRUAL
56 hours per fiscal year
Pro - rated, for new employees based on date of hire. Not pro -rated at
.separation.
Years of Service
Mo. Hours Accrued
Yearly Accrual
1 -5
6.67 Hours
Ten (10) Days
6-15
10.00 Hours
Fifteen (15) Days
_15+
13.33 Hours
Twenty (20) Days
Maximum accrual: Two times annual accrual rate.
Vacation cash out option (exempt only): If employee takes 80 hours of
vacation time off in a given fiscal year, employee then has option to cash
out up to 80 hours of vacation in the same fiscal year.
HOLIDAY PAY Exempt employees receive 10 paid holidays each calendar year.
PREGNANCY LEAVE & Benefit provided as per regulations. Federal Family and Medical Leave
FMLA/CFRA Act (FMLA), California Family Rights Act (CFRA) and California
Pregnancy Disability Act (PDL). Employee may use accrued leaves in
compliance with City rules and regulations.
JURY DUTY Summoned employee will have a choice of receiving full pay and
reimbursing the City for any jury duty compensation received or employee
may keep jury duty compensation and not receive City pay for time away
from work.
ARY LEAVE I 173.33 hours of leave with pay annually for employee members of Military
Reserve or National Guard for attendance at required training.
3 days leave without pay per month to participate in monthly Military
Reserve or National Guard drills.
USERRA regulations applied for calls to active duty.
DONATION OF VESTED When an employee faces a catastrophic illness or injury that causes the use
TIME of all their sick leave, vacation, compensatory time off and all other leaves,
a City employee may voluntarily transfer vested time to the injured /ill
The information contained in this document is a summary of benefits provided to City of Gilroy full -time employees.
For specific information, please refer to the applicable bargaining unit agreement or contact the Human Resources
Department. Any errors or omissions do not constitute either an expressed or implied contract. These summary pages
will be updated from time to time as changes occur or are negotiated with a labor group.
Page 5 of 6 Rev. 8/08
CITY OF GILROY
BENEFIT SUMMARY
Exempt Group
BENEFIT
DESCRIPTION
BILINGUAL FAY
Required Spanish verbal skills test before eligible
5% of base pay for exempt safety employees only
UNIFORM PAY /SAFETY
Police: A lump sum payment of $1,200.00 will be paid by July 15` of
each year.
Fire: A lump sum payment of $670.00 will be paid by July 15`h of each
ear.
MILEAGE
City vehicles should be used whenever possible when driving is required
REIMBURSEMENT
for City related business or training.
July 2008 $:585
Mileage reimbursement applies when driving personal (requires pre -
approval) car for City related business or training.
Employer paid
The information contained in this document is a summary of benefits provided to City of Gilroy full -time employees.
For specific information, please refer to the applicable bargaining unit agreement or contact the Human Resources
Department. Any errors or omissions do not constitute either an expressed or implied contract. These summary pages
will be updated from time to time as changes occur or are negotiated with a labor group.
Page 6 of 6 Rev. 8/08