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Minutes 1987/12/21 87-88 Budget Retreat ...... .... Study Session Traffic Authority - .... CDBG Rep. ICC Adjrnmt. ..... .... ,t; 5 8 7:, ....- " v City Administrator Baksa presented and distributed a Report on Transfers, Distribution and Methodology Study and further explained same recommending approval and amendments to the 1987- 88 Budget. Motion was made by Councilman Gage seconded by Councilman Palmer lee and carried that the report as presented be approved and that the 1987-88 Budget be revised as recommended to include the amendments presented. City Administrator Baksa noted the Council Retreat of January 29th and 30. 1988 and requested Council to list two or three topics that they want to be discussed at the Retreat. City Administrator Baksa noted and explained a Financial Seminar recently attended. City Administrator Baksa recommended tabling action on a Vicious Dog ordinance to await other cities resolving same. City Administrator Baksa distributed a Report on Brandishing of Replica Firearms noting State law believed to provide for appropriate enforcement. Council set December 14, 1987 at 7:00 p.m. as a Study Session for Interviews and Introduction of Planning and Parks & Recreation Commission appointees. Council requested attendance records of those Commissioners seeking reappointment and additional copies of each application. The Mayor noted a request of Santa Clara County Traffic Authority for the South Zone Mayors to select a representative for two years, noting David Moyles presently holding that position is seeking reappointment. The Mayor noted a letter from The Food Bank regarding their Community-wide Canned Food Drive. The Mayor appointed Councilman Hale to the Advisory Board of CDBG replacing retired Councilwoman Albert. The Mayor noted a Garlic Committee Strategic Plan Meeting scheduled for December 15, 1987 at 7:00 p.m. for in-put from Committee members and proposed changes. The Mayor noted the Inter-City Council Annual Christmas Dinner and Program, December 10, 1987, 6:30 p.m. - Monterey Whaling Company, Mountain View. At 10:08 p.m. the Mayor adjourned to a continued Closed Session re: Initiation of Litigation in accordance with Section 54956.9 (c) of the Government Code re: State Board of Equalization and Exposure to Litigation in accordance with Section 54956.9(b)(1) of the Government Code. At 10:24 p.m. the Mayor reconvened the meeting and further adjourned. Respectfully submitted, 4'U1fhmJ r_.d!.~ -----p--- - Susanne E. Steinmetz, City Cler 5584 Posting of Agenda Regular Meeting December 21, 1987 Gilroy, California The Mayor led the Pledge of Allegiance to the Flag. The Agenda was posted December 17, 1987, at 9:46 a.m. by the City Clerk. Roll Call Present: Councilmembers: Donald F. Gage, Leonard A. Hale, Paul V. Kloecker, Larry Mussallem, Daniel D. Palmerlee, Pete Valdez, Jr. and Roberta H. Hughan. ..... Introductions Mayor Hughan introduced Dan Dawson, student planner from Cal Poly, who is currently interning in the Planning Department. Emp. Award Consent Calendar Minutes Res. 1187-79 Weed Abate. Impts. re: Wells Impts.-Super 8 Motel Dev. Agree.- J.Giancola Def. Dev. Presb.Church Commission Apptmts. IIIIIiI Mayor Hughan introduced three students from Japan who are visiting in Gilroy. The Mayor presented the Employee of the Month Award for November 1987 to Judy Diaz, Personnel Clerk. Motion was made by Councilman Kloecker seconded by Council- Valdez that the following items under the Consent Calendar be approved by the following Roll Call Vote: Ayes: Councilmembers: Gage, Hale, Kloecker, Mussallem, Palmerlee, Valdez and Hughan. Approved the Minutes of the Regular Council Meeting of December 7, 1987; Adopted Resolution No. 87-79 declaring certain weeds growing in the City of Gilroy to be a public nuisance, describing weeds which constitute such nuisance and providing for giving notice of the adoption of the Resolution by publication thereof, and setting January 4, 1988, as a public hearing date for same. RESOLUTION NO. 87-79 ~ RESOLUTION OF THE COUNCIL OF THE CITY OF GILROY DECLARING CERTAIN WEEDS GROWING IN THE CITY OF GILROY TO BE A PUBLIC NUISANCE, DESCRIBING WEEDS WHICH CONSTITUTE SUCH NUISANCE AND PROVIDING FOR GIVING NOTICE OF THE ADOPTION OF THE RESOLUTION BE PUBLICATION THEREOF. PASSED AND ADOPTED this 21st day of December, 1987, by the following vote: AYES: COUNCILMEMBERS: ..... NOES: ABSENT: GAGE, HALE, KLOECKER, MUSSALLEM, PALMERLEE, VALDEZ and HUGHAN NONE NONE; COUNCILMEMBERS: COUNCILMEMBERS: Accepted construction of Two Production Wells Project 1987-3 and Well Site Backfill Project 1987-6; Accepted improvements for Super 8 Motel - Leavesley Road and San Ysidro Avenue; Approved development agreement for John Giancola, 133 Ronan Avenue; and Approved deferred development agreement for the Gilroy Presbyterian Church. .... The Mayor recommended appointments to City Boards and Commissions which were approved by the following motions: ..... Motion was made by Councilman Gage seconded by Councilman Palmerlee and carried that Connie Rogers (reappointed) and Patricia Bentson be appointed to the Planning Commission for four-year terms expiring 1/1/92, and Glenn Suyeyasu be appointed to fill the unexpired term of Leonard Hale (1/1/90). Motion was made by Councilman Valdez seconded by Council- man Gage and carried that Ermelindo Puente, Jr. (reappointed) and Lucretia Zimmershead be appointed to the Parks and Recreation Commission for four-year terms expiring 1/1/92, and Daniel Brown be appointed to fill the unexpired term of Patricia Bentson (1/1/90). USA Request 1187-80, J. Kazanjian ...... ... Traffic Study 8th & Hanna & 3rd/Carmel ..... .... Traffic Study 10th & Church ..... ... 5585 Motion was made by Councilman Palmerlee seconded by Councilman Kloecker and carried that Elizabeth Lai and Albert Quintero be reappointed to the Library and Culture Commission for four-year terms expiring 1/1/92, and Barbara Allen be appointed to fill the unexpired term of Debra Nelson (1/1/90). Motion was made by Councilman Valdez seconded by Councilman Gage and carried that Dale Fellows be appointed to the Building Board of Appeals for a four-year term expiring 1/1/92. Motion was made by Councilman Gage seconded by Councilman Palmerlee that the reading of Resolution No. 87-80 be waived and that it be adopted approving Urban Service Area Request 87-4 re: property on the east side of San Ysidro Avenue, north of Leavesley Road, Jack Kazanjian, applicant. RESOLUTION NO. 87-80 RESOLUTION OF THE COUNCIL OF THE CITY OF GILROY RECOMMENDING MODIFICATION OF THE URBAN SERVICE AREA OF THE CITY OF GILROY WITHIN THE COUNTY OF SANTA CLARA. PASSED AND ADOPTED this 21st day of December, 1987, by the following vote: AYES: COUNCILMEMBERS; NOES: ABSENT: COUNCILMEMBERS: COUNCILMEMBERS: HALE, GAGE, KLOECKER, MUSSALLEM, PALMERLEE VALDEZ and HUGHAN NONE NONE City Engineer Allen explained a Staff Report regarding for four-way stop signs at the intersections of Eighth and Hanna Streets and at Carmel and Third Streets. City Engineer Allen noted that installation of four-way stops at these intersections does not meet the criteria as set forth in the Traffic Manual issued by the State of California. Based on the lack of adequate justification for four-way stops at the intersections, staff recommended denial of the requests. Motion was made by Councilman Gage seconded by Councilman Hale and carried to accept Staff's recommendation to deny the request for a four-way stop at the intersection of Eighth and Hanna Streets and recommended installation of school speed limit signs as a reminder to motorists. Motion was made by Councilman Gage seconded by Councilman Kloecker to accept Staff's recommendation to deny the request for a four-way stop at the intersection of Carmel and Third Streets. Mayor Hughan noted members of the audience wishing to speak on the matter. Mrs. Connie Sanchez addressed the Council on behalf of 200+ parents and urged Council to grant the request for a four-way stop at Carmel and Third Streets. Mrs. L. Zimmers head addressed the Council and noted dangers to student crossing guards from speeding traffic on Carmel Street. Discussion was had on the matter. The Mayor noted there was a motion before the Council. The motion to deny the request for a four-way stop at the intersection of Carmel and Third Street carried with the recommendation that the area be patrolled daily by the police department when children are going to and from school. Councilman Valdez voted "no" on the motion. City Engineer Allen gave a staff report regarding a request for installation of a four-way stop at the intersection of Tenth and Church Streets. City Engineer Allen recommended the inter- section continue to be monitored for safety or until the planned traffic signal can be installed and that a four-way stop not be installed at this time. He further recommended that one west- bound lane on Tenth Street be designated as a right-turn only lane onto Church Street. Motion was made by Councilman Gage seconded by'Councilman Palmerlee and carried to accept staff's recommendation not to install a four-way stop at the intersection of Tenth and Church Streets and that one westbound lane be designated as a right-turn, only lane. " 5586 Telephonic Alarm Syst. Res. 1187-81 Second Call Response Assembly of God Extns. Sewer Alloc.- R.Hernandez Police Chief Greg Cowart recommended introduction of an ordinance setting forth regulations for the use of telephonic alarm systems and adoption of a resolution establishing an annual fee of $50 for registration of same. Motion was made by Councilman Gage seconded by Councilman Valdez and carried that the reading of the proposed ordinance enacting Chapter 3A of the Gilroy City Code setting forth regula- tions governing the use of telephonic alarm systems be waived and that it be intro~uced and published by tile and summary. Motion was made by Councilman Mussallem seconded by , Councilman Gage that the reading of Resolution No. 87-81 setting an annual fee of $50 for the registration of telephonic alarm systems be waived and that it be adopted. ....... RESOLUTION NO. 87-81 ..... RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FOR THE REGISTRATION OF POLICE ALARM SYSTEMS. PASSED AND ADOPTED this 21st day of December, following vote: AYES: COUNCILMEMBERS: GILROY SETTING FEES 1987, by the NOES: ABSENT: GAGE, HALE, KLOECKER, MUSSALLEM, PALMERLEE, VALDEZ and HUGHAN NONE NONE COUNCILMEMBERS: COUNCILMEMBERS: Police Chief Greg Cowart recommended introduction of an ordinance establishing procedures for use of police officers at large and/or loud parties or gatherings requiring a second response. Motion was made by Councilman Palmerlee seconded by Councilman Gage and carried that the reading of a proposed ordinance for events requiring a second response be waived and that it be introduced by title and summary. City Administrator Baksa presented a request of the Assembly of God Church for extensions of their Sewer Allocation Agreement and Architectural and Site Approval. He noted there were no problems in granting the extensions. ..... ..... Motion was made by Councilman Mussallem seconded by Councilman Hale and carried that the Assembly of God Church be granted two-year extensions of the Sewer Allocation Agreement and Architectural and Site Approval, to December 31, 1989. City Administrator Baksa presented a request of Rose Hernandez for an additional sewer capacity allocation of 400 gpd for a bed and breakfast inn at 455 Fitzgerald Avenue E. He noted the property is located outside the city limits but is currently connected to the sewer trunk line. If granted, the request must go before the Joint Powers Sewer Advisory and the City of Morgan Hill for their approvals. This allocation would fall under the local business expansion category. Ms. Rose Hernandez addressed the Council and further explained her request. Discussion was had by Council on the matter. Motion was made by Councilman Palmerlee seconded by Councilman Gage and carried that the request of Rose Hernandez for an additional 400 gpd sewer capacity allocation be granted, conditioned upon obtaining a special use permit for a bed and breakfast inn from ~ the County of Santa Clara and subject to review and approval by the City of Morgan Hill. Mayor Hughan voted "no" on the motion. ..... Ms. Hernandez was advised to schedule an appointment with the City Administrator to sign a sewer allocation agreement. The following informational items were noted: Minutes of the Gilroy Downtown Revitalization Interim Board Meetings of November 16 and 30, 1987; Police Department Certificate of Commendation to Reserve Officer James Callahan; 5587 Articles of Incorporation and Bylaws of the Gilroy Downtown Development Corporation; Proclamations issued by Mayor Hughan: 1) Drunk and Drugged Driving Awareness Week, December 13-19, 1987; and 2) Martin Luther King Day - January 18, 1988; Santa Clara County Housing Authority re: Housing Voucher Program; and Magazine Article, "Taxes, Exemptions Being Negotiated." ...... Lib.& Cult.Com. The Minutes of the Library and Culture Commission Meeting 11/10/87 of November 10, 1987, were noted. ..... JPSA Committee The Minutes of the Joint Powers Sewer Advisory Committee 10/27/87 Meeting of October 27, 1987, were noted. Pers. Com. 12/14/87 P & R Reorg. PL 566 Bridge Widening Project ,.... .... Counci I Retreat HCD Applic. Process ~ ... Rent Control Caltrans Maint. Facility A Report of the Personnel Commission Meeting of December 14, 1987, were noted. City Administrator Baksa noted the Commission has recom- mended approval of a proposed reorganization of the Recreation Division of the Parks and Recreation Department as follows: 1) Reclassify Recreation Supervisor II to be Recreation Services Manager at the Same Salary Range 34 with recommended job descrip- tion; 2) Abolish the classifications of Recreation Supervisor I and II; and 3) Abolish the classification of Recreation Super- intendent. Motion was made by Councilman Gage seconded by Councilman Mussallem and carried that the three recommendations of the Personnel Commission be approved as presented. City Administrator Baksa presented a proposed agreement between the City of Gilroy and the Santa Clara Valley Water District for the construction of the bridges across Lions Creek at Kern and Wren Avenues and recommended approval and execution of the agreement. He noted money for the City's share of the project would come from the Capital Outlay Revolving Fund. City Engineer Allen explained the design of the bridges. Discussion was had by Council regarding designated bike lanes on the bridges. Motion was made by Councilman Gage seconded by Councilman Palmerlee and carried that the agreement between the City of Gilroy and the Santa Clara Valley Water District for the bridge- widening project be approved and authorized execution of same. Council directed Staff to incorporate bike lanes into the bridge designs. City Administrator Baksa noted Council's priority topics for the Council Retreat at Carmel Mission Inn, January 30 and 31, 1988. City Administrator Baksa noted a public hearing will be held February 1, 1988, on the Fourteenth Year Housing and Community Development Block Grant Application Process and that the City has approximately $162,000 available to fund eligible HCD activities. He recommended allocation of the $162,000 in the following manner: 1) $50,000 for Phase I of a two-phase implementation of a Redevelopment Agency; 2) $25,000 to fund various requests from non-profit agencies; and 3) $87,000 to the continued funding of the City's successful Housing Rehabilitation Program. City Administrator Baksa noted residents of Pacific Mobile Estates have filed an application for arbitration regarding the rent control issue. Mayor Hughan reported that Caltrans has included a Gilroy site for consideration in the Environmental Impact Report for an Equipment Maintenance Facility. 5588 Adjournment , At 9:45 p.m., .the Mayor adjourned the meeting to a Closed Session re: Litigation in accordance with Section 54956.9(c) of the Government Code re: state Board of Equalization and Exposure to Litigation in accordance with Section 54956.9(b)(1) of the Government Code. At 10:00 p.m., the Mayor reconvened the meeting and further adjourned at 10'05 p.m. Respectfully submitted, /U~ e~e~_____ Deputy City Clerk 0