American Institute of Timber Construction
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333 WEST HAMPDEN AVENUE . ENGLEWOOD, COLORADO 80110
Telephone: 761-J212IA.C. :DJI
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AMERICAN INSTITUTE OF TIMBER CONSTRUCTION
RECEIVED
MAY 11 1978
RUTHERfORD & CHEKEN.E
AGREEMENT
THIS AGREEMENT, made between American Institute of
Timber Construction (herein called "AITC") and the undersigned
party or parties this 5th day of June 1978' .
WITNESSETH:
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WHEREAS, acknowledging that AITC has no liability or
responsibility for the condition of said products and/ or damages, if
any, resulting therefron\, the undersigned party (or parties) is
desirous of obtaining from the AITC technical representatives tech-
nical advice concerning the condition of said products and their
adequacy to perfot:'In satisfactorily.. and ~hether replacements of
any partic\1lar type ~hould be made, and 'AITC and said representatives
are willing to give such technical advioe, provided AITC and said
representatives are absoJved and saved harmless of and from f\ny
liability resulting from such advice, or~he undersigned or a.ny other
person's or persons' reliance on said advice.
NOW THEH.EFQRE, in consideration of the mutual covenants
herein contained, it is agreed as follows:
1. AITC, acting through its designated technical representa-
tives, agrees (a) to make such investigation and tests of the aforesaid
products and structure as in its discretion are deemed desirable; (b)
to give technical advice to the undersigned concerning the soundness
of said product or structure, and the recommendations as to corrective
action if such is deemed necessary; and, in resped of such advice and
recommendations, AITC represen tatives shall exercise their best
judgment, based on their technical knowledge and experience; provided,
however, that in so advising, no guarantees or warranties in respect
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of such advice or recommendations in connection therewith are or
shall be made to the undersigned or to any engineer, contractor, Or
any other person or firm having an interest in 8aid product or structure,
and neither AITC nor any of its said representative8 shall be liable for
or have any responsibility in any respect to the undersigned, or to any
person or firm, for damage, loss, or inju.-y resulting frQ~ any mistake
or any error of judgment in respect of such advice, or frQm any other
ca.use.
2. The undersigned, for itself and ita successor8 and
assigns, agrees that neither AITC nor any of its said tepre8entative8
shall be liable, jointly or severally, to the undersigned for any 1088
or damage (whether direct or indirect) resulting from tb~ f,.ilul"e of
said product or structure~ or the failure of any repair Qr J'eplacement
used in correcting said condition.
AMERICAN INSTITUTE OF TIMaER CO~l"U]CTION
By
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The undersigned persons and firms indicated acknowledge notice of
the terms and conditions of the foregoing agreement an4. in.ot.r as
applicable to them, hereby accept them.
City of Gilroy
By
Mayor Pro tempore
Date June 5, 1978
By
Date
By
Date
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ROBERT B. WONG' A.I.A.' ARCHITECT
569 GEARY STREET, SAN FRANCISCO, CALI FORNIA 94102 .. TELEPHONE (415) 474-2967
Ma y 3 1, 19 78
Mr. Fred O. Wood
City Administrator
City Hall
7390 Rosanna SL
Gilroy, CA 95020
Dear Fred:
re: Gilroy Fire Station
Enclosed is the information I discussed with you by phone. Please
review and take appropriate action. Thanks.
Sincerely,
4t1 t<)~
Robert B. Wong, ALA
RBW/fl
Council:
Approximately two (2) months ago, the Fire Chief noted a hairline
crack in the most northerly glulam beam (one of two) in the apparatus room
was widening. I advised him to immediately get the building's architect
down to assess the situation.
Attached is a report of that investigation. I recommend your approval
o d-harmless agreement with the American Institute of Timber Construc-
t
t~d~thlN'investigation.
o()&IJ~
City Administrator
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~UVl}QlE~FO~D & C~;:::~[E~~ CONSULTING ENGINEERS
a california corporation
26 May 1978
Robert Wong, Architect
569 Geary Street
San Francisco, CA. 94102
JOHN B RUTHERFORD
CONSTANTINE C CHEKENE
PETER E BANK
HAROLD A DAVIS
WILLIAM T HOLMES
#7010
Subject: Gilroy Fire Station
Roof Beam Investigation
Dear Bob,
We want to bring you up to date on the subject project, and also
provide recommendations for further action.
On or about April 18 1978, you requested that we visit the existing
station to verify the nature of alleged cracking in one of the
glulam roof beams. This cracking had been observed and reported
to you by Chief Brittain of the Gilroy Fire Department, headquartered
in the building.
On April 20, we visited the site, and observed for ourselves the
cracking at the supports, and to a much lesser extent, through other
areas of the beam. At the time some crude measurements were taken
of the length and width of the main cracks. Only the northerly
beam appeared to be so affected, and since the beams are almost
identically loaded, no obvious structural reason for this could
be determined. In order to avert any possible problem of sudden
beam failure, or difficulty with the overhead doors, we requested
that the City shore up the northerly beam immediately, which they did.
Following that review, we have requested that the American Institute
of Timber Construction, a trade organization of fabricators, lumber
mills, etc. send a technical representative out to review the
problem, and issue an opinion on the status of the beam and possible
repairs. Their representative, Thomas Brassell, visited the site
in my company on May 15 1978.
As described in the accompanying letter, AITC will require a hold-
harmless agreement be signed for their report to be issued. We have
enclosed copies of the standard agreement, which the City should
sign and return to us.
At this time, we do not foresee any immediate structural problem,
but we would recommend repair to the support area to avoid further
propagation of the cracking. Ih our opinion, the beam is suffering
J87 IjRYANT STREET SAN FRANCISCO 94107 TEL 415/391-3990 . 160 MAIN STREET LOS ALTOS 94022 TEL 415/948-6519
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Robert Wong
Architect
26 May 1978
from distress of an internal nature relating to moisture and
lumber characteristics, and we have no way of predicting the extent
of that distress unless the beam is repaired.
If the City of Gilroy wishes to have us prepare documents for the
repair, we will be glad to submit a proposal for this work. We do
not feel that it will be a major problem to correct, but will
require careful documentation to get the work done correctly.
Please advise the City of the current status and let us know if
we can be of further help.
Sincerely,
RUTHERFORD & CHEKENE
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Harold A. Davis
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Encl.
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AMERICAN INSTITUTE OF TIMBER CONSTRUCTION
333 WEST HAMPDEN AVENUE, ENGLEWOOD, COLORADO 80110
TELEPHONE 761.3212, A.e. 303
May 9, 1978
Mr. Hal Davis
487 Bryant St.
San Francisco, CA 94107
Subject: Inspection of Glued Laminated Beam, Gilroy, California
Dear Mr. Davis:
This letter is to confirm our telephone conversation of May 9, 1978.,
I will look at the beams in Gilroy and give you an opinion on their
condition. In order to do so, however, I will need to have you and
the owner sign the attached Hold Harmless Agreement. Will you take
care of getting these signed.
I will be arriving in San Francisco at 1 :35 p.m, r~onday, May 1.5
on Western flight 579. It is my understanding that I will be met
at the Airport and driven to Gilroy and returned to the airport.
Sincerely,
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Thomas E. Brassell
Vice President
Technical Services
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