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SUBJECT: MINUTES OF DISASTER COUNCIL MEETING OF 25 MARCH 1986
1. The Disaster Council meeting was called to order at 5:05 p.m. on 25 March
1986. The following persons were present:
Chairman -
Member
Member
Member
Member
Paul V. Kloecker
Don Gage
Larry Mussallem
Jay Baksa
Skip Kover
Jim Mantz and Jeff Miller were present as public attendees.
2. Chairman Kloecker welcomed Skip Kover as newly appointee Public Member and
discussed the prior meeting of 11 March 1986. Members previously approved
meetings on Tuesday at 5:00 p.m. at City Hall until initial Disaster Plan
review was completed, estimated at 60-90 days. Jay Baksa completed his
prevsentation of the salient features of the Disaster Plan, the Staff
Critique notes and other Disaster Plans which staff had assembled.
3. Mr. Jim Mantz advised the Council that he was offering his assistance and
experience as needed to review the Disaster Plan or to comment on the Plan
as completed by the Council. Chairman Kloecker thanked Mr. mantz for his
interest and indicated that his assistance would be requested if deemed
necessary.
4. Chairman Kloecker asked each member to discuss individual items of
interest regarding the Disaster Plan, how the Council should proceed, and
suggestions for near term agenda items. After discussion by all members
on Disaster Plan format, General Content, Existing Annexes, etc., it was
decided that succeeding meetings should discuss each subject area of the
Staff Critique and review the present Plan against those items. It was
agreed that the next meeting should focus on Alert/Warning, Rescue,
Shelters and Press Relations (time permitting).
5. It was also agreed in discussion that the Disaster Plan should be generic
in nature with Annexes of pertinent information to support each type of
disaster, e.g. Flood, Hazardous Spill, Earthquake, etc. The Council
members considered that inital effot should be devoted to an objective
review, a critique of Staff's opinions, a Disaster Plan update, Disaster
awareness, assignment of duties.
6. Attendee Jeff Miller provided comments during the preceedings to assist
the Council members.
7. The meeting adjourned at 6:30 p.m. Next meeting 1 April 1986 at 5:00 p.m.
07/01/86
RECAP OF WORKSHOP
UVAS LEVEE FUiANCING ALTERNATIVES
On Monday, June 23, the Gilroy City Council met to discuss the various
options available to the City to finance the Uvas Creek Levee Project.
Present for the meeting were the total City Council; Jay Baksa, City
Administrator; Cecil Reinsch, Assistant Administrator; Bob Smith, Flood
Control Manager, Santa Clara Valley Water District; and Phil Assaf, Bond
Counsel.
To raise the $6 million needed to finance the Uvas Creek Levee Project,
three major financing alternatives were identified and discussed: 1)
Federal and State Grants; 2) General Obligation Bonds; and 3) Assessment
District Bonds. The following will be a brief recap of each alternative.
FEDERAL/STATE GRANTS
Mr. Bob Smith of the S.C.V.W.D. stated that the House and the President's
budgets have $500,000 in them for the U.S. Corps of Engineers Uvas Creek
Levee Project. The big fight will again be in the Senate. The final
outcome will not be known until this fall. However, everyone felt that if
we did not get the funding this year, we would have a poorer chance in
future years. State grants for land and right-of-way acquistions are only
available after Federal construction funding is secured.
GENERAL OBLIGATION BONDS
With the passage of the June 86 ballot propositions, for the first time
since 1978, California cities may utilize General Obligation Bonds to
finance capital improvement projects. To issue G.O. bonds, the total City
electorate must pass the issue by a two-thirds majority. The bond
repayments are made by all City real property owners.
Phil Assaf presented three scenarios using G.O. bonds issued at 8% interest
for 15 years, 20 years and 25 years. The following relates the annual debt
service payments for each scenario:
15 years..$700,000+
20 years..$610,000+
25 years..$561,000+
The assessed valuation for the City of Gilroy is approximately $700
million. Therefore, for every $1000 of assessed valuation, $1 of tax is
needed to pay the 15 year G.O debt service. In other words, a $100,000 home
would have to pay $100 per year for 15 years. For the 20 year and 25 year
scenarios, the homeowner would have to pay $87 and $80 per year respec-
tively. As the total assessed valuation of the City increases, the cost to
the individual property owner would decrease.
ASSESSMENT DISTRICT BONDS
The third option would be to establish a traditional assessment district.
The only participants in the payment of the A.D. bonds would be those
landowners who receive a benefit from the improvement. Since the project
cost would be the same, but the payment area lessened, the cost per
landowner would be substantially higher than the cost per home outlined
above.
-1-
V /;4 '
As with any assessment district an election is not necessary; however,
before the city council votes to form an assessment district and issue a
bond, a series of public hearings must be held to hear objections, concerns,
and protests. Property owner's payments would vary based on the specific
benefit they receive (based on an engineer's formula) from the capital
improvement.
TIMING
For a G.O. bond issue to be on the November ballot, the issue would have to
be certified to the County Clerk by the first part of August. According to
Phil Assaf, the City still can make it from a procedural point of view.
OTHER FACTORS
SCVWD is probably going to have a maintenance assessment fee increase on the
November ballot. This increase will be for several projects including the
frontend cash requirements for the Uvas and the Llagas Projects. Having two
tax increase issues on the same ballot for generally the same projects might
spell the doom for both.
The Federal funding is at a critical point in Congress at this time. Any
indication of the availability of local funding might jeopardize the federal
funding.
Bob Smith and the Council discussed many technical details that would have
to be thoroughly addressed before the levee were built. For example, who
would assume responsibility for the levee maintenance (SCVWD would if it
were their project) and acquiring the downstream induced flooding
easements? Is there enough time to completely workout the details before
the August deadline?
$100 per year per $100,000 assessed valuation is a substanial amount, quite
possibly more than the voters would approve. A voters survey should be
conducted to discover the voters' feelings, before the City expends the
money on an election. A large and effective citizens committee would have
to be formed to campaign for the passage of the bond issue.
CONCLUSION
It was the consensus of the Council to give the Federal funding one last
chance. If no Federal and State funding is forthcoming this budget year
then a Bond issue could be considered for the November 1987 election. This
would allow enough time to work out the multitude of details, strategies,
and the like. Also, during this time the City could negotiate with the
State and SCVWD to possibly secure some joint funding or work out a cost
sharing formula to help reduce the local property owners share.
-2-
CITY OF GILROY, SANTA CLARA COUNTY
TENTATIVE ELECTION TIME SCHEDULE
SPECIAL MUNICIPAL ELECTION
CONSOLIDATED WITH GENERAL ELECTION
NOVEMBER 4, 1986
= Days prior to Election
G.C. = Government Code
E.C. = Elections Code
(Assume City Council meets 1st & 3rd Mondays)
Date
July 21, 1986
August 4, 1986
August 4, 1986
August 4, 1986
August 4, 1986
August 4, 1986
V I ~ ft. ~ ~t{ .
Action
Adopt Resolution of Public Necessity (must
have a 2/3rds vote of all council persons)
and introduce the Ordinance Calling the
Election. (G.C. 43607)
Adopt Ordinance Calling Election (requires
2/3rds vote of all council persons).
(G.C.43608) ---
Adopt Resolution Requesting Consolidation
with Statewide Election. Note: The
Ordinance Calling Election and Resolution
Requesting Consolidation must be adopted on
same date. Transmit to Board of Supervisors
and County Clerk. (E.C. 23302)
Adopt Resolution, optional, Authorizing
Members of City Council-to file written
arguments. (E.C. 5013)
Adopt Resolution, 2Pti2~~!, Directing City
Attorney to Prepare Impartial Analysis of
Measure. (E.C. 5011)
Adoot Resolution, oPtional, Allowing
Rebuttal Arguments:--To-be effective must be
adopted no later than the date of adoption
of the Ordinance calling the election.
(E.C. 5014.5)'
County Clerk's
timing will
control
August 8, 1986
(1r)
August 14, 1986
August 21, 1986
(75 )
November 4, 1986
Publish and/or post notice re time for
filing arguments. (Check wi th County Clerk
on timing.) E.C. 5015
Absolute last day to file Ordinance Calling
Election and Resolution Requesting
Consolidation with Board of Supervisors and
County Clerk. (E.C. 23302)
Recommended last day to start Publication of
Ordinance calling Election per Government
Cod e . (G . C. 43611 )
Last day to publish Notice of Election and
Measure, to be voted upon. (Once a week for
two consecutive weeks.) (E.C. 22830, 22835
and G.C. 6066)
Election Day.
NOTE: It is recommended that contact be made with the Elections
Department of the Santa Clara County Reqistrar of voters as
soon as it has been decided to go for the November General
Election.
-2-
Rates
Year-
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
MATURITY SCHEDULE
CITY OF GILROY
Pr-incioal: $6.000.000.00
Pr-inc Calc Rate: 8.00%
# of Matur-ities: 25
Denomination: 5.000
Discount: 0.00%
Bond Date:
1st Inter-est:
1st Matur-ity:
Closing Date:
Pr-incioal
$80.000.00
90.000.00
95.000.00
105.000.00
110.000.00
120.000.00
130.000.00
140.000.00
150.000.00
165.000.00
175.000.00
190.000.00
205.000.00
225.000.00
240,000.00
260.000.00
280.000.00
305.000.00
330,000.00
355,000.00
385,000.00
415.000.00
445.000.00
485,000.00
520.000.00
Year-
1986
1987
1987
1986
Balance
$6.000.000.00
5.920.000.00
5.830.000.00
5.735.000.00
5.630.000.00
5,520.000.00
5.400.000.00
5.270.000.00
5.130.000.00
4.980,000.00
4.815.000.00
4.640,000.00
4.450.000.00
4.245.000.00
4,020.000.00
3,780,000.00
3,520.000.00
3.240.000.00
2.935.000.00
2.605.000.00
2.250.000.00
1.865.000.00
1.450,000.00
1,005.000.00
520.000.00
t10nth
6
6
6
6
Inter-est
$480.000.00
473.600.00
466.400.00
458.800.00
450.400.00
441.600.00
432.000.00
421,600.00
410.400.00
398,400.00
385.200.00
371.200.00
356.000.00
339.600.00
321.600.00
302.400.00
281.600.00
259,200.00
234,800.00
208.400.00
180.000.00
149,200.00
116,000.00
80.400.00
41,600.00
Dav
....,'"'"
..::...;,
,.,"":!'
"':"_,
,.,~
",-,_"
23
Debt Service
$560.000.00
563,600.00
561.400.00
563.800.00
560.400.00
561.600.00
562,000.00
561.600.00
560.400.00
563.400.00
560.200.00
561.200.00
561.000.00
564.600.00
561.600.00
562.400.00
561,600.00
564.200.00
564.800.00
563.400.00
565.000.00
564.200.00
561.000.00
565,400.00
561,600.00
-----------------------------------------------------------------------------
ar- Value:
iscount:
ecr-. Inter-est:
ur-chase Pr-ice:
$6.000.000.00
$6,000.000.00
(0.00)
0.00
$6.000.000.00
--------------.--
----------------
$8.060.400.00 $14.060,400.00
Total Bond Year-s:
Net Inter-est Cost:
Effective Inter-est Rate:
Date of Sale:
Reser-ve Fund:
Bond Buver- Indexes:
20 G.O. Bond
--, '= h' ......., I c-.", . r.'.\ '0 ~-. ~ ,1
1 ()()755. 00
$:8 . 060 . 400. 00
8.0000%
Year
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
DEBT SERVICE SCHEDULE
Principal
23-Jun
$80.000.00
90.000.00
95.000.00
105.000.00
110.000.00
120.000.00
130.000.00
140.000.00
150.000.00
165.000.00
175.000.00
190.000.00
205.000.00
225.000.00
240.000.00
260.000.00
280.000.00
305.000.00
330.000.00
355.000.00
385.000.00
415.000.00
445.000.00
485.000.00
520,000.00
CITY OF GILROY
Interest
23-Jun
$480.000.00
236.800.00
233~200.00
229,400.00
225.200.00
220.800.00
216.000.00
210,800.00
205.200.00
199.200.00
192.600.00
185.600.00
178.000.00
169.800.00
160.800.00
151.200.00
140,800.00
129.600.00
117.400.00
104.200.00
90.000.00
74.600.00
58.000.00
40,200.00
20,800.00
Interest
23-Dec
$236.800.00
233,200.00
229.400.00
225.200.00
220.800.00
216.000.00
210.800.00
205.200.00
199.200.00
192.600.00
185.600.00
178.000.00
169,800.00
160,800.00
151,200.00
140.800.00
129.600.00
117.400.00
104.200.00
90.000.00
74,600.00
58.000.00
40,200.00
20.800.00
0.00
Total
$796.800.00
560.000.00
557.600.00
559.600.00
556,000.00
556.800.00
556.800.00
556.000.00
554.400.00
556.800.00
553,200.00
553.600.00
552,800.00
555,600.00
552.000.00
552,000.00
550,400.00
552.000.00
551.600.00
549.200.00
549.600.00
547,600.00
543.200.00
546.000.00
540.800.00
-----------------------------------------------------------
$6.000.000.00 $4.270.200.00$3.790.200.00 $14.060.400.00
RESERVE FUND LIMITS
CITY OF GILROY
Initial Deposit
Percentage: 0.00%
Amount: $0.00
Year
23-Jun
Reserve Fund
Limit*
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
$565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
565.400.00
561.600.00
*Exceotions:
The amounts set forth herein must be revised
ln the event of the occurence of either or both
ot the following:
1) The call and redemption of bonds prlor
to maturity.
2) The issuance of any subsequent series of
this issue.
Rates
Year
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
MATURITY SCHEDULE
CITY OF GILROY
Princioa1: 56.000.000.00
Princ Calc Rate: 8.00%
# of Maturities: 20
Denomination: 5.000
Discount: 0.00%
Bond Date:
1st Interest:
1st Maturity:
C10sinq Date:
Princioal
5130,000.00
140.000.00
155,000.00
165,000.00
180,000.00
195.000.00
210.000.00
225.000.00
240.000.00
260.000.00
285.000.00
305.000.00
330.000.00
355.000.00
385.000.00
415.000.00
450.000.00
485.000.00
525.000.00
565.000.00
Year
1986
1987
1987
1986
Balance
56.000.000.00
5.870,000.00
5.730.000.00
5.575,000.00
5.410.000.00
5.230.000.00
5.035.000.00
4.825.000.00
4.600.000.00
4.360,000.00
4.100.000.00
3.815.000.00
3,510.000.00
3,180.000.00
2.825.000.00
2.440,000.00
2.025.000.00
1,575.000.00
1.090.000.00
565.000.00
Month
6
6
6
6
Interest
5480.000.00
469.600.00
458.400.00
446.000.00
432.800.00
418.400.00
402.800.00
386,000.00
368.000.00
348.800.00
328.000.00
305.200.00
280.800.00
254.400.00
226.000.00
195.200.00
162.000.00
126,000.00
87.200.00
45.200.00
Day
~7
~0
23
~~
~~
~7
~~
Debt Service
'5610.000.00
6()9.600.00
613.400.00
611.000.00
612.800.00
613.400.00
612.800.00
611,000.00
608.000.00
608,800.00
613.000.00
610.200.00
610.800.00
609.400.00
611.000.00
610.200.00
612.000.00
611.000.00
612.200.00
610.200.00
-------------------------------------------------------------------------------
Par Value:
Disceunt:
Accr. Interest:
Purchase Price:
56.000,000.00
56.000.000.00
(0.00)
0.00
56.000,000.00
----------------
----------------
56.220.800.00 512.220,800.00
Total Bond Years: 77760.00
Net Interest Cost: 56.220.800.00
Effective Interest Rate: 8.0000%
Date of Sale:
Reserve Fund:
Bond Buyer Indexes:
20 G.O. Bend
25 Revenue Bond
Year
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
DEBT SERVICE SCHEDULE
Princioal
23-Jun
$130.000.00
140.000.00
155.000.00
165.000.00
180.000.00
195.000.00
210.000.00
225.000.00
240.000.00
260.000.00
285.000.00
305.000.00
330.000.00
355.000.00
385.000.00
415,000.00
450.000.00
485.000.00
525.000.00
565.000.00
CITY OF GILROY
Interest
23-Jun
$480.000.00
234.800.00
229.200.00
223.000.00
216,400.00
209,200.00
201,400.00
193.000.00
184,000.00
174,400.00
164.000.00
152,600.00
140.400.00
127.200.00
113.000.00
97.600.00
81.000.00
63.000.00
43.600.00
22.600.00
Interest
23-Dec
$234.800.00
229.200.00
223,000.00
216,400.00
209.200.00
201.400.00
193.000.00
184,000.00
174.400.00
164.000.00
152.600.00
140.400.00
127.200.00
113.000.00
97.600.00
81.000.00
63.000.00
43.600.00
22.600.00
0.00
Total
$844.800.00
604,000.00
607,200.00
604.400.00
605,600.00
605,600.00
604,400.00
602.000.00
598.400.00
598.400.00
601.600.00
598.000.00
597.600.00
595.200.00
595.600.00
593.600.00
594.000.00
591.600.00
591.200.00
587.600.00
-----------------------------------------------------------
$6.000.000.00 $3.350.400.00 $2.870.400.00 $12.220,800.00
RESERVE FUND LIMITS
CITY OF GILROY
Initial Deoosit
Percentage:
Amount:
0.00%
$0.00
Year
23-Jun
Reserve Fund
Limit*
2004
2005
2006
$613.400.00
613.400.00
613.400.00
613.400.00
613.400.00
613,400.00
613.000.00
613.000.00
613.000.00
613.000.00
613.000.00
612.200.00
612,200.00
612.200.00
612.200.00
612.200~00
612.200.00
612.200.00
612.200.00
610.200.00
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
*Exceptions:
The amounts set forth herein must be revised
in the event of the occurence of either or both
of the following:
1) The call and redemption of bonds prior
to maturity.
2) The issuance of any subsequent series of
this issue.
Rates
Year
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
ar Val U~?:
i SCOLlnt:
ccr. Interest:
urchase Price:
Principal:
Prine Calc Rate:
# of t1atLlri ti es.:
Denomination:
Discount:
Bond DCl.te:
1st Interest:
1st Maturity:
Closina Date:
Princioal
$220.000.00
240.000.00
260.000.00
280.000.00
300.000.00
325.000.00
350.000.00
380.000.00
410.000.00
440.000.00
475.000.00
515.000.00
555.000.00
600.000.00
650.000.00
$6.000.000.00
$6.000.000.00
(0.00)
0.00
$6.000.000.00
----------------
----------------
MATURITY SCHEDULE
CITY OF GILROY
$6.000.000.00
8. OOi'~
15
5.000
0.001.
Year
1986
1987
1987
1986
Balance
$6.000.000.00
5.780.000.00
5.540.000.00
5.280.000.00
5.000.000.00
4.700,000.00
4,375.000.00
4.025.000.00
3.645.000.00
3.235.000.00
2.795.000.00
2.320.000.00
1.805.000.00
1,250,000.00
650.000.00
Month
6
6
6
6
Interest
$480.000.00
462.400.00
443.200.00
422,400.00
400.000.00
376.000.00
350.000.00
322,000.00
291 .600. 00
258.800.00
223.600~00
185,600.00
144.400.00
100,000.00
52.000.00
Dav
23
,..,~
..:.,.._1
23
23
Debt Service
$700.000.00
702.400.00
703.200.00
702,400.00
700.000.00
701,000.00
700,000.(1)
702,000.00
701.600.00
698.800.00
698.600.00
700,600.00
699.400.00
700,000.00
702.000.00
$4,512.000.00 $10.512.000.00
Total Bond Years:
Net Interest Cost:
Effective Interest Rate:
Date of Sale:
Reserve Fund:
Bond Buver Indexes:
20 G.O. Bond
25, Revenue Bond
56400.00
$4.512.000.00
8.00001.
DEBT SERVICE SCHEDULE
CITY OF GILROY
Year- Pr-incioal Inter-est Inter-est
23-,J Lln 23-,J Lln 23-Dec
1987 $220.000.00 $480,000.00 $231 .200.00
1988 240.000.00 231 .200.00 221 .600.00
1989 260.000.00 221 .600.00 211 .200.00
1990 280.000.00 211 .200.00 200.000.00
1991 300.000.00 200.000.00 188.000.00
1992 325.000.00 188.000.00 175.000.00
1993 350.000.00 175.000.00 161 .000.00
1994 380.000.00 161 .000.00 145.800.00
1995 410.000.00 145.800.00 129.400.00
1996 440.000.00 129.400.00 111 .800.00
1997 475.000.00 111 .800.00 92.800.00
1998 515,000.00 92.800.00 72.200.00
1999 555.000.00 72.200.00 50,000.00
2000 600.000.00 50.000.00 26,000.00
2001 650,000.00 26,000.00 0.00
Total
$931.200.00
692.800.00
692.800.00
691.200.00
688.000.00
688.000.00
686.000.00
686.800.00
685.200.00
681.200.00
679,600.00
680,000.00
677,200.00
676.000.00
676.000.00
56.000.000.00 52.496.000.00 $2.016.000.00 510.512,000.00
.. \ , -
RESERVE FUND LIMITS
CITY OF GILROY
Initial Deposit
Percentage:
Amount:
0.001.
$0.00
Year
23-,J un
Reserve FLlnd
Limit*
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
$703.200.00
703.200.00
703.200.00
702.400.00
702.000.00
702.000.00
702.000.00
702.000.00
702.000.00
702.000.00
702.000.00
702.000.00
702.000.00
702.000.00
702.000.00
*E;,:cepti ons:
The amounts set forth herein must be revised
in the event of the occurence of either or both
of the following:
1) The call and redemption of bonds prior
to maturity.
2) The issuance of any subsequent series of
this issue.