NV5, Inc. - 2014 Agreement - Amendment No. 1AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN
CITY OF GILROY AND NV5 Inc. FOR Waterline Design Services DATED March 5th, 2014
AMENDMENT NO. 1
This Amendment shall become effective when it has been signed by the City Administrator, Project Manager,
and Consultant. All copies forwarded to Consultant for signature shall be returned to the City of Gilroy
properly filled out. Upon acceptance by the City, the Consultant's copy will be returned to him as his authority
to proceed with the work.
As per the attached proposal, this amendment is for additional design services for Eigleberry Street
water services, in an amount not to exceed $41,576.
All requirements of the original Agreement Documents shall apply to the above work except as specifically
modified by this Amendment. The contract time shall not extend unless expressly provided for in this
Amendment.
NV5 Inc. hereby agrees to perform the above work subject to the terms of this Amendment for additional
design services for Project No. 15 -PW -215.
Consultant: NV5 Inc.
By
Parag Mehta, Senior Vice President
Date Sl / = I J
ACCEP
Project Understanding
The City of Gilroy is looking to replace water services with new copper services and two sections of water main
(6`h Street to 7th Street and 8`h Street to 9`h Street) along Eigleberry Street from 10`h Street on the south to Is`
Street on the north, approximately one mile long. For the services replacement, the City plans to replace 58 f-
inch steel services and three 2 -inch steel services with the same size copper services to existing meters.
For the two sections of water main (6`h Street to ,7th Street and 8`h Street to 9`h Street), the City would like to
replace the existing 4 -inch main with a new 8 -inch ductile iron main for a total of 1200 feet.
This project is on a fast -track schedule. The City would like to complete design of the project by June to allow
for bidding in the summer with construction by early November. To avoid potential delays and to streamline
design, we recommend including potholing during design and furnishing two main submittals.
A scope of services to accomplish the fast -track design is presented below
Task 1: Project Management
This task will include preparation of and periodic updates to the project schedule, monthly project invoicing and
status reports, quality assurance /quality control (QA /QC), and milestone meetings. The project schedule will be
submitted within five days of award of contract.
The following meetings are anticipated as a part of this task:
• One 1 -hour project kick -off meeting
One 2 -hour review meetings following submission of the 50 percent design
One 2 -hour pre- construction meeting
All meetings include attendance by the NV5 project manager. The kick -off meeting also includes attendance by
the project engineer.
Task 2: Preliminary Investigation and Topographic Mapping
This task includes review of available data and existing site conditions, survey of the project area, and potholing of
locations for critical connections.
Task 2.1: Review Existing Conditions
The NV5 team will attend a kick -off meeting with the City (included under Task 1) to review project requirements
and existing information.
Two members of the NV5 project team will visit the project site to investigate existing site conditions, identify
opportunities and constraints, and verify the location of existing utilities and water services. The site visit will
occur after the topographic survey (Task 2.2) is completed. In addition, available background information
provided by the City will be reviewed including: City utility maps of water, sanitary sewer, storm drain, and
streetlight systems and water and sewer as -built plans. Utility companies (gas, cable, phone) will be contacted to
verify the location of other utilities within the project area. Utility "A," "B," and "C" packages will subsequently be
prepared during design development. The project team will also review current City Standard Provisions; City
Standard Details; as well as City codes, ordinances, and design criteria.
Task 2.2: Site Analysis and Field Survey
Under this task, the NV5 survey group will collect survey data as required in support of the design team. Survey
tasks will include topographic surveys, drafting, and preparing a base map of the project area.
Control Surveys
By utilizing GPS and traditional methods, horizontal and vertical control for the topographic surveys will be tied
horizontally to the California State Plane Coordinate System (NAD83 Zone 3, US Feet) and vertically to the North
American Vertical Datum of 1988 (NAVD88). Control points for topographic surveys will be established
throughout the length of the pipeline corridor.
Topographic Survey and Base Mapping
For this task, NV5 will utilize traditional and GPS surveying methods to collect topographic data. Data collected
will include storm and sewer manhole rim elevations, clean outs, water valves, meters, boxes, and hydrants; gas
valves and surface evidence of gas lines; traffic signal boxes, street lights and boxes, utility vaults, electrical poles,
loop detectors, traffic sign posts, and observed surface evidence of electrical lines; cable TV boxes and observed
surface evidence of lines; telephone poles, observed surface evidence of telephone lines, and overhead lines; and
curb and gutter, sidewalks, edges of pavement, edges of sidewalks, edge of pavement way (gutter line), and trees
(6" DBH or greater) located within the street rights -of -way. Survey data will be supplemented with dips of storm
and sewer manholes, catch basins, drainage inlets, and cleanouts (if accessible) to acquire accurate drainage
information. Mechanical detection of existing underground utilities is specifically excluded from this scope of
services. Once the survey is completed, NV5 will prepare a detailed topographic base map for the use in design
and construction of the project. Drawings will provided be in AutoCAD.dwg format and will be capable of being
plotted at a scale of 1 -inch = 20 ft.
Task 2.3: Potholing
Under this task, NV5 will retain a subcontractor to perform one day of potholing services to locate the four
connections between the existing 4 -inch main and the 8 -inch main.
The potholing locations will allow an accurate design for the two sections of main replacements and minimize
disturbance and cost during construction.
Task 3: Design Development/Construction Documents
This task will include the design development, preparation of 50 percent and 100 percent construction documents,
and preparation of construction cost estimates.
Task 3.1: Preliminary 50 Percent Construction Documents
This task includes the following:
• Preparation of a preliminary layout as 50 percent engineering plans for City review
• Preparation of preliminary construction cost estimates for City review
• Following receipt of City review comments, responses to each comment will be prepared
• Attendance at a project review meeting with City to discuss comments on 50 percent plans (included
under Task 1)
Deliverables: One hard copy of 50 percent plans (alignment only) and preliminary construction cost estimate.
Task 3.2: 100 Percent Construction Documents and Bid Support
Construction documents will be prepared at 100 percent design level and will include plans, technical
specifications, and engineer's estimates of probable construction cost. NV5 will revise the 50 percent documents
to incorporate City comments and directions and will provide written responses to all City comments with
submission of the 100 percent draft documents.
Deliverables: One hard copy of 100 percent plans, technical specifications, and construction cost estimate; one
wet - signed copy of the 100 percent final plans; one hard copy of 100 percent final technical
specifications and cost estimate; one electronic copy of 100 percent construction plans (AutoCAD),
technical specifications (Microsoft Word), and cost estimate (Microsoft Excel).
Task 4: Post - Construction Services
This task includes review of as -built record drawings prepared by the contractor. NV5 will review the changes
during construction, incorporate those changes into the drawings, and submit the record drawings to the City.
Deliverables: One signed, stamped set of record drawings on Mylar; one set of electronic files for each record
drawing in AutoCAD and PDF format.
Special Engineering Services
When requested by the City, NV5 can provide special engineering services. These services represent extra work
and will require additional compensation. Special engineering services may include:
• Construction services — review of shop drawings, submittals, and change orders
• Construction oversight
• Soil sampling, analysis, and geotechnical services
• Public outreach
• Bid support
• Permitting
• Modeling or capacity study
• Detailed traffic control plans
City of Gilroy
FEE FOR WATER MAIN DESIGN SERVICES - Eigleberry Street
Task
Descri on
NV5
Engr
Manager
$198
Sr
Engineer
$160
Asst
Engineer
$125
CADD
$105
Survey
Manager
$176
2- Person
Survey
Crew
$238
1- Person
Survey
Crew
$185
Project
Assistant
$90
Subcontractor
Total
NV5
Hours
Total
NV5
Fee
Monthly invoicing and status reports
4
2
6
$820
QA/QC
5
_
5
$990
Project kick -off meeting includes Ilow-up)
2
4
6
$820
50% Design Review Comments Meeting (includes prep/follow-up)
PreConstruction meeting_
4
2
_
6
$890
' 2
2
4
$570
SUBTO AL: Task 1
5
�
8
0
1 0
0
0
1 2
$0
27
$4,090
im!nary
In estigationizid To
_ .. ......
2.1
Review Existing Conditions
-
Site visit
8
8
-
--
_
16
$2,280
Review as -bui0s & verify existing utilities
2
1
10
$1,320
2.2
Site Anal is and Field Survey
_
Control Survey
T ra hic Survey
1
2_
1 2
1 5
$884
1
22
23
$5,434
Draffing and Base Mapping
Potbd*n
=7 law SUBTOTAL: Task 2
o ction Documen
Prelimi 50 Percent Construction Documents
i
24
_
1
25
$2,718
0
2.3
3.1
$5,500
$5,500
Plans
12
4
28
6
32
72
10
$8780
$1,390
Cost Estimate
3.2
106 Percent Construction on Documents and Bid Support
Plans and details
1
1 8
1 16
20
44
$5,380
Specifications, cost estimate
_. _. UBTOTAL: T
Post - Construction Services
Review contractors as- builts and update Record drawings
8
2
1 8
8
4
20
..
10
$2,640
X18,190
$1,160
4
SUBTOTAL: Task 4
Total - FEE ESTIMATE
:
8
8
U
26 ' '
$1,160
$41,576
mmm
ACORD®
� CERTIFICATE OF LIABILITY INSURANCE'
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4/29/2014
- THIS - CERTIFICATE ISASSUED -AS A MATTER OF INFORMATION ONLY AND CONFERS -NO RIGHTS -UPON THE CERTIFICATE- :HOLDEtL —THI$ -
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, .EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRMUCER
Cavignac & Associates
450 B.Street, Suite 1800
San Diego, CA 92101 -8005
U,!jTtCT Certificate Department
PHONE FAX -
619- 234 -684' N •619- 234 -8601
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AAagESS, __•certif icatesecavignac. com
INSURERS) AFFORDING COVERAGE
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License No. OA99520
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INSURER E,:
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COVERAGES CERTIFICATE NUMBER:2SBI72 REVISION NUMBER::26e135
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR_OTHER DOCUMENT WITH RESPECT TO-WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE _INSURANCE AFFORDED:BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
_ .EXCLUSIONS AND CONDITIONS OF SUCH POUCIES. LIMITS SHOWN.MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACach ACORD 101, Addidonal Remarks Schedule,.B More apace Is MgWredl
Re: Waterline Agreement for Services. Additional Insured coverage.applies to General Liability for City of Gilroy,
its officers, 'representatives, agents and employees per policy form. Prof. Liab. - Claims made, defense costs
included, within limit, Pollution Liability included per policy form #ADI0510o02. Professional Liability Retroactive
Date: 1/1/'1949. Cavignac & Associates will provide 30 days notice of cancellation to the Certificate Holder in the
event of policy cancellation.
City of Gilroy
7351'Rosanna- Street
Gilroy, CA 95020
United States
SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL. BE DELIVERED IN
ACCORDAMM"WIN THE POLIC7 PROVISIONS.
AUTHOROM
frey W. Cavgnac
ACORD CORPORATION.
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
EXIGIS - CAVIGNAC a ASSOCIATES 288935 Paget of 4
POLICY NUMBER: 6906E97547A COMMERCIAL GENERAL LIABILITY_
DATE ISSUED: 5/1/2014
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED
(ARCHITECTS, ENGINEERS AND SURVEYORS)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE FORM
SCHEDULE
NAME OF PERSON(S) OR ORGANIZATION(S):
City of Gilroy its officers, representatives, agents and employees
PROJECT /LOCATION OF COVERED OPERATIONS:
Waterline Agreement for Services.
PROVISIONS
A The following is added to WHO IS AN
INSURED (Section In:
The person or organization shown in the
Schedule above is an . additional insured
on this Coverage Part, but only with
respect to liability for "bodily injury",
"property damage" or "personal injury"
caused, in whole or in part, by your acts
or omissions or the acts or omissions of
those acting on your behalf.
a. In the performance of your ongoing
operations;
b. In connection with premises owned by
or rented to you; or
c. In connection with "your work" and
included within the "products-
completed operations hazard ".
Such person or organization does not
qualify as an additional insured for °bodily
injury", "property damage ", or "personal
injury" for which that person or
organization has assumed liability in a
contract or agreement..
The insurance provided to such additional
insured is limited as follows:
d. This insurance does not apply to the
rendering of or failure to render any
"professional services ".
e. The limits of insurance afforded to the
additional insured shall be the limits
which you agreed in that ' "contract or
agreement requiring insurance" to
provide for that additional insured, or
the limits shown in the Declarations for
this coverage part, whichever are less.
This endorsement does not increase
the limits of insurance stated in the
CG D3 82 09 07 2007 The Travelers Companies, Inc. Page 1 of 2
Includes the copyrighted material of Insurance Services Office, Inc., with its permission
Page 3 of 4
LIMITS OF INSURANCE (Section 111)
for this coverage part.
B. The following is added to paragraph
a. of 4. Other Insurance in
COMMERCIAL GENERAL LIABILITY
CONDITIONS (Section IV):
However, if you specifically agree in
a "contract or agreement requiring
insurance" that, for the additional
insured shown in the Schedule, the
insurance provided to that additional
insured under this Coverage Part
must apply on a primary basis, or a
primary and non- contributory basis,
this insurance is primary to other
insurance that is available to such
additional to such additional insured
which covers such additional insured
as a named insured, and we will not
share with the other insurance,
provided that:
(1) The "bodily injury" or "property
damage" for which coverage is
sought occurs; and
(2) The "personal injury" for which
coverage is sought arises out of
an offense committed; .
after you have entered into that
"contract or agreement requiring
insurance" for such additional
insured. But this insurance still is
excess . over valid and collectible
other insurance, whether primary,
excess, contingent or on any other
basis, that is available to the
additional insured when the
additional insured is -also an
additional insured under any other
insurance.
C. The following is added to Paragraph
S. Transfer Of Rights Of Recovery
Against Others To Us in
COMMERCIAL GENERAL LIABILITY
CONDITIONS (Section IV):
We waive any rights of recovery we
may have against the additional
insured shown in the Schedule
above because of payments we
make for "bodily ;injury', "property
damage" or "personal injury" arising
out of `your work" on or for the
project, or at the location, shown in
the Schedule above, performed by
you, or on your behalf, under a
"contract or agreement requiring
insurance with that additional
insured. We waive these rights only
where you have agreed to do so as
part of the "contract or agreement
requiring insurance" with that
additional insured entered into by
you before, and in effect when, the
"bodily injury" or "property damage"
occurs, or the "personal injury"
offense is committed.
D. The following definition is added to
DEFINITIONS (Section V):.
"Contract or agreement requiring
insurance" means that any contract
or agreement under which you are
required to include the person or
organization shown in the Schedule
as an additional insured on this
Coverage Part, provided that the
"bodily injury" and "property
damage" occurs, and the "personal
injury" is caused by an offense
committed.
a. After you have entered into that
contract or agreement;
b. While that part of the contract or
agreement is in effect; and
c. Before the end of the policy
period.
CG D3 82 09 07 2007 The Travelers Companies, Inc. Page 2 of 2
Includes the copyrighted material of Insurance Services Office, Inc., with its permission
Page 4 of 4