Request No. 02REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
Request No. 02
This Request for Authority to Destroy Obsolete Records is made pursuant to the:
Gilroy Records Retention Guidelines adopted February 3, 2014, by City Council Resolution No. 2014 -11
I hereby request destruction of the records identified on the "Destruction of Obsolete Records Inventory," attached hereto
as Exhibit "A." The records identified on Exhibit "A" will be referred to as "Obsolete Records." I have reviewed the
Obsolete Records and hereby certify that the "record series numbers," "office of record/title & content of record ", and
"dates of records ", identified on Exhibit "A" attached hereto, accurately and completely describe the Obsolete Records.
I hereby certify that, based upon the Records Retention Guidelines, the City is no longer required to retain these Obsolete
Records.
November 3, 2014
taff Member/R ds Manager Date
I hereby certify that I have reviewed the Request for Destruction of Obsolete Records Inventory (Exhibit "A "), and, to my
knowledge, the Obsolete Records Inventory does not identify any records which the City is required to retain in
accordance with the City Records Retention Guidelines.
Subject to the consent by the City Attorney as provided with the adoption of Resolution 2014 -11, I hereby consent to
destruction of the Obsolete Records. Based pon the types of documents included in t Obsolete Records Inventory, the
method of destruction shall be:
Shredding ,,,///, Recycling , RME Destruction [to be inserted by City Clerk]
4814 - 2150- 91442
LAC104706083
)lete Records
Name
Arts & Culture Cancellation 2010 -12 -14
Arts & Culture Packet 2009 -11 -10
Arts & Culture Special Mtg 2010 -04 -29
Bicycle Pedestrian Packet 2011 -07 -26
Physically Challenged Board Packet 2009 -12 -01
Youth Commission Packet 2009 -12 -14
Filing Date
1/1/2008
1/1/2008'
1/1/2008
1/1/2008
1/1/2008
1/1/2008
Retention Schedule
Current Year, then destroy after 2 years (CU +2)
Current Year, then destroy after 2 years (CU +2)
Current Year, then destroy after 2 years (CU +2)
Current Year, then destroy after 2 years (CU +2)
Current Year, then destroy after 2 years (CU +2)
Current Year, then destroy after 2 years (CU +2)
Pages
1
9
2
15
13
5
Name
Filing Date
Retention Schedute
Pages
CC /PC Study Session 2008 -03 -10
1/1/2008
Current Year., then destroy after 2 years (CU +2)
12
CC /PC /PR Joint CIB meeting 2009 -05 -13
1/1/2008
Current Year, then destroy after 2 years (CU +2)
72
City Coucil Agenda 2008 -11 -05
1/1/2008
Current Year, then destroy after 2 years (CU +2)
2
City Coucil CIB 2008 -04 -28
1/1/2008
Current Year, then destroy after 2 years (CU +2)
119
City Coucil Packet 2008 -01 -14
1/1/2008
Current Year, then destroy after 2 years (CU +2)
60
City Coucil Packet 2008 -01 -22
1/1/2008
Current Year, then destroy after 2 years (CU +2)
400
City Coucil Packet 2008 -02 -04
1/1/2008
Current Year, then destroy after 2 years (CU +2)
76
City Coucil Packet 2008 -02 -25
1/1/2008
Current Year, then destroy after 2 years (CU +2)
170
City Coucil Packet 2008 -03 -17
1/1/2008
Current Year, then destroy after 2 years (CU +2)
78
City Coucil Packet 2008 -04 -07
1/1/2008
Current Year, then destroy after 2 years (CU +2)
169
City Coucil Packet 2008 -04 -21
1/1/2008
Current Year, then destroy after 2 years (CU +2)
176
City Coucil Packet 2008 -05 -05
1/1/2008
Current Year, then destroy after 2 years (CU +2)
132
City Coucil Packet 2008 -05 -10
1/1/2008
Current Year, then destroy after 2 years (CU +2)
36
City Coucil Packet 2008 -05 -19
1/1/2008
Current Year, then destroy after 2 years (CU +2)
121
City Coucil Packet 2008 -06 -02
1/1/2008
Current Year, then destroy after 2 years (CU +2)
110
City Coucil Packet 2008 -06 -09
1/1/2008
Current Year, then destroy after 2 years (CU +2)
55
City Coucil Packet 2008 -10 -20
1/1/2008
Current Year, then destroy after 2 years (CU +2)
136
City Coucil Packet 2008 -11 -03
1/1/2008
Current Year, then destroy after 2 years (CU +2)
203
City Coucil Packet 2008 -11 -17
1/1/2008
Current Year, then destroy after 2 years (CU +2)
143
City Coucil Packet 2008 -12 -01
1/1/2008
Current Year, then destroy after 2 years (CU +2)
137
City Coucil Packet 2008 -12 -15
1/1/2008
Current Year, then destroy after 2 years (CU +2)
410
City Coucil Packet GUSD 2008 -05 -12
1/1/2008
Current Year, then destroy after 2 years (CU +2)
21
City Council 1st pg IIIF 2008 -10 -06
1/1/2008
Current Year, then destroy after 2 years (CU +2)
1
City Council I.D.4. 2008 -07 -21
1/1/2008
Current Year, then destroy after 2 years (CU +2)
57
City Council Packet 2009 -01 -12
1/1/2008
Current Year, then destroy after 2 years (CU +2)
71
City Council Special Meeting - Study Session 2009 -10 -12
1/1/2008
Current Year, then destroy after 2 years (CU +2)
155
City Council Study Session Rescan 2008 -11 -03
1/1/2008
Current Year, then destroy after 2 years (CU +2)
63
City Council Supplement Material 2008 -01 -22
1/1/2008
Current Year, then destroy after 2 years (CU +2)
7
City Council (Study Session) 2011 -03 -02
1/1/2008
Current Year, then destroy after 2 years (CU +2)
19
City Council Additional Material 2009 -05 -04
1/1/2008
Current Year, then destroy after 2 years (CU +2)
13
City Council Additional Materials 2009 -03 -23
1/1/2008
Current Year, then destroy after 2 years (CU +2)
42
City Council Additional Materials 2009 -06 -01
1/1/2008
Current Year, then destroy after 2 years (CU +2)
37
City Council Additional Materials 2009 -07 -06
1/1/2008
Current Year, then destroy after 2 years (CU +2)
2
City Council Additional Materials Goal Setting 2009 -01 -23
1/1/2008
Current Year, then destroy after 2 years (CU +2)
3
City Council Addnl Materials 2009 -03 -02
1/1/2008
Current Year, then destroy after 2 years (CU +2)'
6
City Council Agenda 2008 -02 -04
1/1/2008
Current Year, then destroy after 2 years (CU +2)
6
City Council Agenda 2008 -03 -03
1/1/2008
Current Year, then destroy after 2 years (CU +2)
113
City Council Budget Materials 2011 -05 -09
1/1/2008
Current Year, then destroy after 2 years (CU +2)
282
City Council Budget Materials 2011 -05 -11
1/1/2008
Current Year, then destroy after 2 years (CU +2)
267
City Council Garlic Festival addnl materials 2009 -06 -01
1/1/2008
Current Year, then destroy after 2 years (CU +2)
9
City Council Gartman report 2008 -11 -03
1/1/2008
Current Year, then destroy after 2 years (CU +2)
2
City Council Goal Setting More Additional Materials 2009 -01 -23
1/1/2008
Current Year, then destroy after 2 years (CU +2)
29
City Council Goal Setting Session 2010 -03 -12
1/1/2008
Current Year, then destroy after 2 years (CU +2)
72
City Council GUSD agenda 2011 -04 -25
1/1/2008
Current Year, then destroy after 2 years (CU +2)
7
City Council GUSD Revised Agenda 2008 -10 -13
1/1/2008
Current Year, then destroy after 2 years (CU +2)
3
City Council item ivb 2009 -06 -01
1/1/2008
Current Year, then destroy after 2 years (CU +2)
28
City Council Meeting 2008 -07 -21
1/1/2008
Current Year, then destroy after 2 years (CU +2)
310
City Council Minutes 2008 -09 -15
1/1/2008.
Current Year, then destroy after 2 years (CU +2)
33
City Council More Additional Materials 2010 -09 -20
1/1/2008
Current Year, then destroy after 2 years (CU +2)
1
City Council More Additional Matterials 2009 -03 -23
1/1/2008
Current Year, then destroy after 2 years (CU +2)
22
City Council New item IIIA 2008 -10 -06
1/1/2008
Current Year, then destroy after 2 years (CU +2)
33
City Council Packet 2 2009 -06 -01
1/1/2008
Current Year, then destroy after 2 years (CU +2)
52
City Council Packet 2008 -06 -16
1/1/2008
Current Year, then destroy after 2 years (CU +2)
135
City Council Packet 2008 -07 -07
1/1/2008
Current Year, then destroy after 2 years (CU +2)
247
City Council Packet 2008 -08 -04
1/1/2008
Current Year, then destroy after 2 years (CU +2)
113
City Council Packet 2008 -10 -06
1/1/2008
Current Year, then destroy after 2 years (CU +2)
251
City Council Packet 2009 -01 -26
1/1/2008
Current Year, then destroy after 2 years (CU +2)
130
City Council Packet 2009 -02 -02
1/1/2008
Current Year, then destroy after 2 years (CU +2)
53
City Council Packet 2009 -03 -02
1/1/2008
Current Year, then destroy after 2 years (CU +2)
126
City Council Packet 2009 -03 -16
1/1/2008
Current Year, then destroy after 2 years (CU +2)
183
City Council Packet 2009 -04 -06
1/1/2008
Current Year, then destroy. after 2 years (CU +2)
399
City Council Packet 2009 -04 -20
1/1/2008
Current Year, then destroy after 2 years (CU +2)
52
City Council Packet 2009 -05 -04
1/1/2008
Current Year, then destroy after 2 years (CU +2)
196
City Council Packet 2009 -05 -18
1/1/2008
Current Year, then destroy after 2 years (CU +2)
97
City Council Packet 2009 -06 -01
1/1/2008
Current Year, then destroy after 2 years (CU +2)
96
City Council Packet 2009 -06 -08
1/1/2008
Current Year, then destroy after 2 years (CU +2)
223
City Council Packet 2009 -07 -06
1/1/2008
Current Year, then destroy after 2 years (CU +2)
259
City Council Packet 2009 -07 -20
1/1/2008
Current Year, then destroy after 2 years (CU +2)
130
City Council Packet 2009 -09 -14
1/1/2008
Current Year, then destroy after 2 years (CU +2)
160
City Council Packet 2009 -09 -21
1/1/2008
Current Year, then destroy after 2 years (CU +2)
143
City Council Packet 2009 -10 -05
1/1/2008
Current Year, then destroy after 2 years (CU +2)
99
City Council Packet 2009 -10 -19
1/1/2008
Current Year, then destroy after 2 years (CU +2)
578
City Council Packet 2009 -11 -02
1/1/2008
Current Year, then destroy after 2 years (CU +2)
64
City Council Packet 2009 -11 -16
1/1/2008
Current Year, then destroy after 2 years (CU +2)
39
City Council Packet 2009 -12 -07
1/1/2008
Current Year, then destroy after 2 years (CU +2)
935
City Council Packet 2010 -01 -11
1/1/2008
Current Year, then destroy after 2 years (CU +2)
170
City Council Packet 2010 -01 -25
1/1/2008
Current Year, then destroy after 2 years (CU +2)
234
City Council Packet 2010 -02 -01
1/1/2008
Current Year, then destroy after 2 years (CU +2)
507
City Council Packet 2010.03 -01
1/1/2008
Current Year, then destroy after 2 years (CU +2)
166
City Council Packet 2010 -03 -15
1/1/2008
Current Year, then destroy after 2 years (CU +2)
200
City Council Packet 2010-04 -05
1/1/2008
Current Year, then destroy after 2 years (CU +2)
129
City Council Packet 2010 =04 -19
1/1/2008
Current Year, then destroy after 2 years (CU +2)
257
City Council Packet 2010.05 -03
1/1/2008
Current Year, then destroy after 2 years (CU +2)
505
City Council Packet 2010 -05 -17
1/1/2008
Current Year, then destroy after 2 years (CU +2)
167
City Council Packet 2010 -06 -07
1/1/2008
Current Year, then destroy after 2 years (CU +2)
241
City Council Packet 2010.07 -19
1/1/2008
Current Year, then destroy after 2 years (CU +2)
430
City Council Packet 2010 -08 -02
1/1/2008
Current Year, then destroy after 2 years (CU +2)
216
City Council Packet 2010 -09 -13
1/1/2008
Current Year, then destroy after 2 years (CU +2)
218
City Council Packet 2010 -09 -20
1/1/2008
Current Year, then destroy after 2 years (CU +2)
299
City Council Packet 2010 -10 -04
1/1/2008
Current Year, then destroy after 2 years (CU +2)
188
City Council Packet 2010 -10 -18
1/1/2008
Current Year, then destroy after 2 years (CU +2)
152
City Council Packet 2010 -11 -01
1/1/2008
Current Year, then destroy after 2 years (CU +2)
478
City Council Packet 2010 -11 -15
1/1/2008
Current Year, then destroy after 2 years (CU +2)
253
City Council Packet 2010 -12 -06
1/1/2008
Current Year, then destroy after 2 years (CU +2)
311
City Council Packet 2010 -12 -13
1/1/2008
Current Year, then destroy after 2 years (CU +2)
29
City Council Packet 2011 -01 -10
1/1/2008
Current Year, then destroy after 2 years (CU +2)
437
City Council Packet 2011 -01 -24
1/1/2008
Current Year, then destroy after 2 years (CU +2)
321
City Council Packet 2011 -02 -07
1/1/2008
Current Year, then destroy after 2 years (CU +2)
203
City Council Packet 2011 -02 -09
1/1/2008
Current Year, then destroy after 2 years (CU +2)
38
City Council Packet 2011 -03 -07
1/1/2008
Current Year, then destroy after 2 years (CU +2)
290
City Council Packet 2011 -04 -04
1/1/2008
Current Year, then destroy after 2 years (CU +2)
142
City Council Packet 2011 -04 -18
1/1/2008
Current Year, then destroy after 2 years (CU +2)
180
City Council Packet 2011 -05 -02
1/1/2008
Current Year, then destroy after 2 years (CU +2)
203
City Council Packet 2011 -05 -16
1/1/2008
Current Year, then destroy after 2 years (CU +2)
174
City Council Packet 2011 -06 -06
1/1/2008
Current Year, then destroy after 2 years (CU +2)
257
City Council Packet 2011 -06 -13
1/1/2008
Current Year, then destroy after 2 years (CU +2)
197
City Council Packet 2011 -07 -18
1/1/2008
Current Year, then destroy after 2 years (CU +2)
803
City Council Packet 2011 -07 -19
1/1/2008
Current Year, then destroy after 2 years (CU +2)
66
.City Council Packet 2011 -08 -01
1/1/2008
Current Year, then destroy after 2 years (CU +2)
631
City Council Packet 2011 -09 -12
1/1/2008
Current Year, then destroy after 2 years (CU +2)
253
City Council Packet 2011 -09 -19
1/1/2008
Current Year, then destroy after 2 years (CU +2)
131
City Council Packet 2011 -10 -03
1/1/2008
Current Year, then destroy after 2 years (CU +2)
194
City Council Packet 2011 -10 -17
1/1/2008
Current Year, then destroy after 2 years (CU +2)
151
City Council Packet 2011 -11 -07
1/1/2008
Current Year, then destroy after 2 years (CU +2)
206
City Council Packet 2011 -11 -21
1/1/2008'
Current Year, then destroy after 2 years (CU +2)
165
City Council Packet 2011 -12 -05
1/1/2008
Current Year, then destroy after 2 years (CU +2)
114
City Council Packet Additional Materials 2011 -02 -28
1/1/2008
Current Year, then destroy after 2 years (CU +2)
29
City Council Packet Goal Setting Session 2009- 01 -23 &24
1/1/2008
Current Year, then destroy after 2 years (CU +2)
21
City Council Packet Goal Setting Session 2011 -01 -28
1/1/2008
Current Year, then destroy after 2 years (CU +2)
18
City Council Packet Item IX.A. 2009 -06 -08
1/1/2008
Current Year, then destroy after 2 years (CU +2)
15
City Council Packet Item VI.A. 2009 -01 -12
1/1/2008
Current Year, then destroy after 2 years (CU +2)
14
City Council Packet Joint MH Session Agenda 2009 -01 -24
1/1/2008
Current Year, then destroy after 2 years (CU +2)
3
City Council Packet Joint Session Addit Materials 2009 -03 -11
1/1/2008
Current Year, then destroy after 2 years (CU +2)
44
City Council Packet Page 2008 -11 -05
1/1/2008
Current Year, then destroy after 2 years (CU +2)
1
City Council Packet Page Gartman 2008 -11 -05
1/1/2008
Current Year, then destroy after 2 years (CU +2)
1
City Council Packet Part 12009 -08 -03
1/1/2008
Current Year, then destroy after 2 years (CU +2)
710
City Council Packet Report 2008 -12 -15
1/1/2008
Current Year, then destroy after 2 years (CU +2)
46
City Council Packet Special Meeting 2009 -12 -30
1/1/2008
Current Year, then destroy after 2 years (CU +2)
33
City Council Packet Special Meeting 2011 -12 -12
1/1/2008
Current Year, then destroy after 2 years (CU +2)
54
City Council Part 12008 -09 -15
1/1/2008
Current Year, then destroy after 2 years (CU +2)
211
City Council Part 2 2008 -09 -15
1/1/2008
Current Year, then destroy after 2 years (CU +2)
159
City Council Powerpoint Brought to meeting 2008 -11 -05
1/1/2008
Current Year, then destroy after 2 years (CU +2)
20
City Council Proclamations 2009 -03 -16
1/1/2008
Current Year, then destroy after 2 years (CU +2)
2
City Council Public Facilities Financing Auth Packet 2010 -06 -14
1/1/2008
Current Year, then destroy after 2 years (CU +2)
432
City Council Public Notices 2009 -03 -03
1/1/2008
Current Year, then, destroy after 2 years (CU +2)
2
City Council Revised Agenda 2008 -02 -25
1/1/2008
Current Year, then destroy after 2 years (CU +2)
34
City Council Revised Agenda 2009- 01 -23 &24
1/1/2008
Current Year, then destroy after 2 years (CU +2)
3
City Council Revised Agenda 2009 -04 -27
1/1/2008
Current Year, then destroy after 2 years (CU +2)
3
City Council Revised PKT (3) 2008 -01 -22
1/1/2008
Current Year, then destroy after 2 years (CU +2)
42
City Council Revised Public Notices 2009 -03 -02
1/1/2008
Current Year, then destroy after 2 years (CU +2)
2
City Council Special Meeting 2008 -07 -09
1/1/2008
Current Year, then destroy after 2 years (CU +2)
307
City Council Special Meeting 2008 -11 -05
1/1/2008
Current Year, then destroy after 2 years (CU +2)
172
City Council Special Meeting 2009 -05 -20
1/1/2008
Current Year, then destroy after 2 years (CU +2)
234
City Council Special Meeting 2010 -03 -17
1/1/2008
Current Year, then destroy after 2 years (CU +2)
7
City Council Special Meeting 2010 -08 -26
1/1/2008
Current Year, then destroy after 2 years (CU +2)
38
City Council Special Meeting Agenda 2008 -12 -08
1/1/2008
Current Year, then destroy after 2 years (CU +2)
2
City Council Special Meeting Agenda 2010 -08 -17
1/1/2008
Current Year, then destroy after 2 years (CU +2)
3
City Council Special Meeting Packet 2008.12 -08
1/1/2008
Current Year, then destroy after 2 years (CU +2)
37
City Council Special Meeting Packet 2009 -12 -14
1/1/2008
Current Year, then destroy after 2 years (CU +2)
55
City Council Study Session 2008 -02 -11
1/1/2008
Current Year, then destroy after 2 years (CU +2)
51
City Council Study Session 2008 -02 -20
1/1/2008
Current Year, then destroy after 2 years (CU +2)
9
City Council Study Session 2008 -05 -14
1/1/2008
Current Year, then destroy after 2 years (CU +2)
46
City Council Summit 2008 -01 -26
1/1/2008
Current Year, then destroy after 2 years (CU +2)
207
City Council Summit Supplement 2008 -01
1/1/2008
Current Year, then destroy after 2 years (CU +2)
12
City Council VC4 2008 -06 -16
1/1/2008
Current Year, then destroy after 2 years (CU +2)
237
City Council VCS 2008 -06 -16
1/1/2008
Current Year, then destroy after 2 years (CU +2)
3
City Council VC6 2008 -06 -16
1/1/2008
Current Year, then destroy after 2 years (CU +2)
26
City Council VC7 2008 -06 -16
1/1/2008
Current Year, then destroy after 2 years (CU +2)
97
City Council VI.D. 2008 -12 -15
1/1/2008
Current Year, then destroy after 2 years (CU +2)
11