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Request No. 03REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS Request No. 03 This Request for Authority to Destroy Obsolete Records is made pursuant to the: Gilroy Records Retention Guidelines adopted February 3, 2014, by City Council Resolution No. 2014 -11 I hereby request destruction of the records identified on the "Destruction of Obsolete Records Inventory," attached hereto as Exhibit "A." The records identified on Exhibit "A" will be referred to as "Obsolete Records." I have reviewed the Obsolete Records and hereby certify that the "record series numbers," "office of record/title & content of record ", and "dates of records ", identified on Exhibit "A" attached hereto, accurately and completely describe the Obsolete Records. I hereby certify that, based upon the Records Retention Guidelines, the City is no longer required to retain these Obsolete Records. &461�z� Ddi�n�� February 3, 2015 Staff Member a ords Manager Date I hereby certify that I have reviewed the Request for Destruction of Obsolete Records Inventory (Exhibit "A "), and, to my knowledge, the Obsolete Records Inventory does not identify any records which the City is required to retain in accordance with the City Records Retention Guidelines. Subject to the consent by the City Attorney as provided with the adoption of Resolution 2014 -11, I hereby consent to destruction of the Obsolete Records. Based upon the types of documents included in the Obsolete Records Inventory, the method of destruction shall be: / Shredding , Recycling �/ , RME Destruction Zrto be inserted by City Clerk] I hereb consent to destruct' of the Obsolete Records �u 5 t &lerk Djite 4814 - 2150- 91442 LAC104706083 Name Filing Date Retention Schedule Location Arts & Culture Commission Packets 2008 -2012 Current Year, then destroy after 2 years (CU +2) G -Drive Bicycle Pedestrian Commission Packets 2008 -2012 Current Year, then destroy after 2 years (CU +2) G -Drive Citizens Advisory Committee Packets 2009 -2012 Current Year, then destroy after 2 years (CU +2) G -Drive City Council Packet 2007 -2012 Current Year, then destroy after 2 years (CU +2) G -Drive Development Standards Task Force Packets 2012 Current Year, then destroy after 2 years (CU +2) G -Drive Historic Heritage Committee Packets 2007 -2012 Current Year, then destroy after 2 years (CU +2) G -Drive Housing Advisory Committee Packets 2008 -2012 Current Year, then destroy after 2 years (CU +2) G -Drive Library Bond Oversight Committee Packets 2009 -2012 Current Year, then destroy after 2 years (CU +2) G -Drive Library Commission Packets 2007 -2012 Current Year, then destroy after 2 years (CU +2) G -Drive Open Government Commission Packets 2009 -2012 Current Year, then destroy after 2 years (CU +2) G -Drive Parks & Recreation Commission Packets 2007 -2012 Current Year, then destroy after 2 years (CU +2) G -Drive Personnel Commission Packets 2007 -2012 Current Year, then destroy after 2 years (CU +2) G -Drive Physically Challenged Appeals Board Packets 2007 -2012 Current Year, then destroy after 2 years (CU +2) G -Drive Public Arts Committee Packets 2008 -2012 Current Year, then destroy after 2 years (CU +2) G -Drive Sign Ordinance Review Task Force Packets 2012 Current Year, then destroy after 2 years (CU +2) G -Drive South County Regional Wastewater Authority Packets 2007 -2012 Current Year, then destroy after 2 years (CU +2) G -Drive Youth Commission Packets 2008 -2012 Current Year, then destroy after 2 years (CU +2) G -Drive Maddy Act 2012 Current Year, then destroy after 2 years (CU +2) G -Drive Public Records Request 2011 -2012 Current Year, then destroy after 2 years (CU +2) G -Drive P'Qo�04- 1Aa —":)