Request No. 03REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
Request No. 03
This Request for Authority to Destroy Obsolete Records is made pursuant to the:
Gilroy Records Retention Guidelines adopted February 3, 2014, by City Council Resolution No. 2014 -11
I hereby request destruction of the records identified on the "Destruction of Obsolete Records Inventory," attached hereto
as Exhibit "A." The records identified on Exhibit "A" will be referred to as "Obsolete Records." I have reviewed the
Obsolete Records and hereby certify that the "record series numbers," "office of record/title & content of record ", and
"dates of records ", identified on Exhibit "A" attached hereto, accurately and completely describe the Obsolete Records.
I hereby certify that, based upon the Records Retention Guidelines, the City is no longer required to retain these Obsolete
Records.
&461�z� Ddi�n�� February 3, 2015
Staff Member a ords Manager Date
I hereby certify that I have reviewed the Request for Destruction of Obsolete Records Inventory (Exhibit "A "), and, to my
knowledge, the Obsolete Records Inventory does not identify any records which the City is required to retain in
accordance with the City Records Retention Guidelines.
Subject to the consent by the City Attorney as provided with the adoption of Resolution 2014 -11, I hereby consent to
destruction of the Obsolete Records. Based upon the types of documents included in the Obsolete Records Inventory, the
method of destruction shall be: /
Shredding , Recycling �/ , RME Destruction Zrto be inserted by City Clerk]
I hereb consent to destruct' of the Obsolete Records
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t &lerk Djite
4814 - 2150- 91442
LAC104706083
Name
Filing Date
Retention Schedule
Location
Arts & Culture Commission Packets
2008 -2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
Bicycle Pedestrian Commission Packets
2008 -2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
Citizens Advisory Committee Packets
2009 -2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
City Council Packet
2007 -2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
Development Standards Task Force Packets
2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
Historic Heritage Committee Packets
2007 -2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
Housing Advisory Committee Packets
2008 -2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
Library Bond Oversight Committee Packets
2009 -2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
Library Commission Packets
2007 -2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
Open Government Commission Packets
2009 -2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
Parks & Recreation Commission Packets
2007 -2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
Personnel Commission Packets
2007 -2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
Physically Challenged Appeals Board Packets
2007 -2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
Public Arts Committee Packets
2008 -2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
Sign Ordinance Review Task Force Packets
2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
South County Regional Wastewater Authority Packets
2007 -2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
Youth Commission Packets
2008 -2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
Maddy Act
2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
Public Records Request
2011 -2012
Current Year, then destroy after 2 years (CU +2)
G -Drive
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