Request No. 05REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
Request No. 05
This Request for Authority to Destroy Obsolete Records is made pursuant to the:
Gilroy Records Retention Guidelines adopted February 3, 2014, by City Council Resolution No. 2014 -11
I hereby request destruction of the records identified on the "Destruction of Obsolete Records Inventory," attached hereto
as Exhibit "A." The records identified on Exhibit "A" will be referred to as "Obsolete Records." I have reviewed the
Obsolete Records and hereby certify that the "record series numbers," "office of record/title & content of record ", and
"dates of records ", identified on Exhibit "A" attached hereto, accurately and completely describe the Obsolete Records.
I hereby certify that, based upon the Records Retention Guidelines, the City is no longer required to retain these Obsolete
Recor s.
R
February 12, 2015
to emb r/Recor Manager Date
I hereby certify that I have reviewed the Request for Destruction of Obsolete Records Inventory (Exhibit "A "), and, to my
knowledge, the Obsolete Records Inventory does not identify any records which the City is required to retain in
accordance with the City Records Retention Guidelines.
Subject to the consent by the City Attorney as provided with the adoption of Resolution 2014 -11, I hereby consent to
destruction of the Obsolete Records. Based upon the types f documents included in the Obsolete Records Inventory, the
method of destruction shall be:
Shredding , Recycling ���/// , RME Destruction [to be inserted by City Clerk]
I hereby gnsent to 6desction � f the Obsolete Rec
C p
1
y Clerk
4814 - 2150- 91442
LAM04706083
DESTRUCTION OF OBSOLETE RECORDS INVENTORY Page / a y
RECORD
OFFICE OF RECORD/TITLE & CONTENT OF
DATE OF
REQUIRED
DATE OF
CONFIDENTIAL
TYPE OF
LOCATION
RECORD refer to retention_ schedule
RECORDS
RETENTION
DESTRUCTION
YES/NO
MEDIA
File Room
Proof of Publication-Zoning ord. Amendment Sec. 44
12/28/12
CU +2
2/13/13
No
Print
File Room
Proof of Publication- Amendment to 2012 CDBG
11/30/12
CU +2
2/13/13
No
Print
Annual Action Plan
File Room
Proof of Publication- Hearing — Charges for Strom
11/30/12
CU +2
2/13/13
No
Print
Water Sewer and Traffic impact fees in Gilroy
File Room
Proof Of Publication- Adoption of Ord. Approving
12/21/12
CU +2
2/13/13
No
Print
Application Z 12 -04, Amending 96 -5
File Room
Proof of Publication- Consideration of Ord. Z 12 -04,
11/30/12
CU +2
2/13/13
No
Print
Amending 96 -5
File Room
Proof of Publication- Adoption of Ord. Z 12 -02,
11/21/12
CU +2
2/13/13
No
Print
Change in Zonin
File Room
Proof of Publication- Consideration of Ord. Z 12 -02,
11/9/12
CU +2
2/13/13
No
Print
Change in Zoning
File Room
Proof of Publication- Hearing- Multi family housing
10/19/12
CU +2
2/13/13
No
Print
revenue bonds for Gilroy ark Apartments
File Room
Proof of Publication- Hearing- PUD Request - Rancho
10/19/12
CU +2
2/13/13
No
Print
Hills Drive at Longmeadow and Sunrise Drives
File Room
Proof of Publication- Hearing- Consider Amendments
10/19/12
CU +2
2/13/13
No
Print
to Gilroy Zoning Code Sec 50.62- Interim Exception to
Residential Development Ord.
File Room
Proof of Publication- Adoption of Ord. Amending Ch.
11/9/12
CU +2
2/13/13
No
Print
12.6- Habitat Conservation plan
File Room
Proof of Publication - Consideration of Adoption of Ord.
10/23/12
CU +2
2/13/13
No
Print
12.6 Habitat Conservation plan
File Room
Proof of Publication- City Financial Transactions
10/23/12
CU +2
2/13/13
No
Print
2011/1012
File Room
Proof of Publication - Hearing Zone Change Gateway
9/21/12
CU +2
2/13/13
No
Print
District to Gateway planned Unit Development
File Room
Proof of Publication- Adoption of Ord. Amending Ch
10/9/12
CU +2
2/13/13
No
Print
17A of city code- OGO Commission
File Room
Proof of Publication- Considering the issuance of tax-
9/14/12
CU +2
2/13/13
No
Print
exempt obligations
File Room
Proof of Publication- Hearing to consider demolition
8/24/12
CU +2
2/13/13
No
Print
and removal of 7453 Monterey St. — Vacant
commercial building
File Room
Proof of Publication- Notice City Council and Mayor
8/10/12
CU +2
2/13/13
No
Print
Candidate Nomination period will be extended
File Room
Proof of Publication- Hearing to consider establishment
7/27/12
CU +2
2/13/13
No
Print
of the city of Gilroy Tourism Business improvement
district
any
File Room
Proof of Publication- Adoption of Ord. Amending Ch.
8/14/12
CU +2
2/13/13
No
Print
15 Article 1 of city Code- prohibiting jaywalking near
schools
File Room
Proof of Publication- Consideration of Adoption of Ord.
7/20/12
CU +2
2/13/13
No
Print
amending Ch. 15 Article 1 of City code.
File Room
Proof of Publication- Hearing, to consider a Residential
7/13/12
CU +2
2/13/13
No
Print
Development ord. Housing exemption, planned unit
development Amendment
File Room
Proof of Publication - Notice of election
7/10/12
CU +2
2/13/13
No
Print
File Room
Proof of Publication- Hearing, Consider property liens
6/29/12
CU +2
2/13/13
No
Print
for fees and charges for the abatement of weeds within
the ci
File Room
Proof of Publication - Adoption of an urgency interim
7/20/12
CU +2
2/13/13
No
Print
ordinance. No 2011 -11 Prohibiting approval of any
residential development project east of Highway 101
File Room
Proof of Publication- Consideration of the Adoption of
6/29/12
CU +2
2/13/13
No
Print
an extension of urgency interim ord. No 2011 -11 for 1
year
File Room
Proof of Publication- Hearing, Consider the placement
6/8/12
CU +2
2/13/13
No
Print
of liens for non - payment of charges for the collection
of garbage, rubbish and refuse in city limits
File Room
Proof of Publication- Adoption of Ord. Amending Ch.
6/26/12
CU +2
2/13/13
No
Print
19B regulate smoking in city arks
File Room
Proof of Publication - Consideration of Adoption of
6/20/12
CU +2
2/13/13
No
Print
ordinance Amending Ch. 19B of the city code to
regulate smoking in city arks.
File Room
Proof of Publication- Hearing, consider report from PD
6/8/12
CU +2
2/13/13
No
Print
recommending projects and programs for funding
under Edward Byrne Memorial Justice Assistance
Grant
File Room
Proof of Publication- Adoption of ord. repealing Ch. 8,
5/29/12
CU +2
2/13/13
No
Print
adopting new Ch. 8
File Room
Proof of Publication- Adoption of Ord. Amending
5/29/12
CU +2
2/13/13
No
Print
downtown Specific Plan and Zoning ordinance to allow
public dancing as a use in certain areas.
File Room
Proof of Publication - Consideration of Ord. Amending
5/15/12
CU +2
2/13/13
No
Print
downtown Specific Plan and Zoning ordinance to allow
public dancing as a use in certain areas.
File Room
Proof of Publication- Adoption of ord. repealing Ch. 8,
515/12
CU +2
2/13/13
No
Print
adopting new Ch. 8
File Room
Proof of Publication- Hearing, Request to allocate 60
5111112
CU +2
2/13/13
No
Print
residential units under Gilroy Zoinign Code Section
50.62 (B) (10) on a property zoned DED Monterey and
11th Street
File Room
Proof of Publication-Hearing, to consider hotels on
5/11/12
CU +2
2/13/13
No
Print
property zoned C3 -PUD
File Room
Proof of Publication- Hearing to consider Amendments
4/13/12
CU +2
2/13/13
No
Print
to the downtown specific plan, regulate dancing in all
districts
File Room
Proof of Publication- Hearing to consider 5.4% annual
4/13/12
CU +2
2/13/13
No
Print
increase for solid waste and recycling services
File Room
Proof of Publication- Adoption of ord. Levying special
4/6/12
CU +2
2/13/13
No
Print
tax within community facilities district no. 2012 -1
(landscape maintenance
File Room
Proof of Publication- Consideration of ordinance to
3/30/12
CU +2
2/13/13
No
Print
Levying special tax within community facilities
File Room
Proof of Publication- hearing for Community
3/15/12
CU +2
2/13/13
No
Print
Development block grant program for 2012
File Room
Proof of Publication- Establishment of community
3/2/12
CU +2
2/13/13
No
Print
facilities district in Gilroy. No 2012 -1
File Room
Proof of Publication- Hearing for the abatement of
3/9/12
CU +2
2/13/13
No
Print
weeds and other refuse
File Room
Proof of Publication- Adoption of Ord. Regulating
3/30/12
CU +2
2/13/13
No
Print
municipal elections by repealing ord. 2007 -12 in its
entirety replacing with new ord.
File Room
Proof of Publication- Consideration of Ord. Regulating
3/13/12
CU +2
2/13/13
No
Print
municipal elections by repealing ord. 2007 -12 in its
entirety replacing with new ord.
File Room
Proof of Publication- Adoption of ord. Amending
3/30/12
CU +2
2/13/13
No
Print
Zoning ordinance Section 38- Water conservation
landsca in
File Room
Proof of Publication- Consideration of Ord. Amending
3/13/12
CU +2
2/13/13
No
Print
Zoning ordinance Section 38- Water conservation
landscaping
File Room
Proof of Publication- Adoption of ord. "Small
3/13/12
CU +2
2/13/13
No
Print
Animals" regulating chickens and rabbits and other
small animals in residential zones
File Room
Proof of Publication- Adoption of ord. "Small Animals"
3/13/13
CU +2
2/13/13
No
Print
regulating chickens and rabbits and other small animals
in residential zones
File Room
Proof of Publication- Consideration of ord. "Small
2/24/12
CU +2
2/13/13
No
Print
Animals" regulating chickens and rabbits and other
small animals in residential zones
File Room
Proof of Publication- Hearing to interpret the
1/27/12
CU +2
2/13/13
No
Print
downtown Gilroy specific plan to determine whether a
site zoned gateway district may be developed with a
single family detached residential sub division
File Room
Proof of Publication - Consideration of Ord. Regulating
1/31/12
CU +2
2/13/13
No
Print
municipal elections by repealing ord. 2007 -12 in its
entirety replacing with new ord.
y'b y
Inventory completed by Jennifer Marrazzo
Date 02/09/15
File Room
Proof of Publication- Hearing, to consider update to
12/23/11
CU +2
2/13/13
No
Print
housing element of the city general plan
File Room
Proof of Publication- Adoption of Ord. imposing
2/14/12
CU +2
2/13/13
No
Print
registration and maintenance requirements for ground -
floor windows in vacant commercial space in the
downtown historic district
File Room
Proof of Publication- Hearing, to consider appeal of the
1/13/12
CU +2
2/13/13
No
Print
planning commission denial of a tentative map and
architectural and site -PUD request
File Room
Proof of Publication- Hearing to consider modifications
1/13/12
CU +2
2/13/13
No
Print
to the city zoning code section 38 titled "Landscaping"
File Room
Proof of Publication- Adoption of an ord. approving
1/20/12
CU +2
2/13/13
No
Print
application Z08 -01 for a change in zoning
File Room
Proof of Publication- Property Lien for delinquent
2/21/12
CU +2
2/13/13
No
Print
administrative citation penalties and the costs of
collection
File Room
Proof of Publication- Consideration of ord. Imposing
-1/6/121
CU +2
2113/13
No
Print
registration and maintenance requirements for ground -
floor windows in vacant commercial space in the
downtown historic district
Inventory completed by Jennifer Marrazzo
Date 02/09/15