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MNS Engineers - 2015 Agreement
AGREEMENT FOR SERVICES (For contracts over $5,000 - CONSULTANT) This AGREEMENT made this January day of 21, 2015, between: CITY: City of Gilroy, having a principal place of business at 7351 Rosanna Street, Gilroy, California and CONSULTANT: MNS Engineers, having a principal place of business at 1038 Leigh Avenue San Jose, CA 95126. op. ARTICLE 1. TERM OF AGREEMENT This Agreement will become effective on 01/26/2015 and will continue in effect through 01/26/2016 unless terminated in accordance with the provisions of Article 7 of this Agreement. Any lapse in insurance coverage as required by Article 5, Section D of this Agreement hall _ terminate this Agreement regardless of any other provision stated herein. ��/ Initial ARTICLE 2. INDEPENDENT CONTRACTOR STATUS It is the express intention of the parties that CONSULTANT is an independent contractor and not an employee, agent, joint venturer or partner of CITY. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between CITY and CONSULTANT or any employee or agent of CONSULTANT. Both parties acknowledge that CONSULTANT is not an employee for state or federal tax purposes. CONSULTANT shall not be entitled to any of the rights or benefits afforded to CITY'S employees, including, without limitation, disability or unemployment insurance, workers' compensation, medical insurance, sick leave, retirement benefits or any other employment benefits. CONSULTANT shall retain the right to perform services for others during the term of this Agreement. ARTICLE 3. SERVICES TO BE PERFORMED BY CONSULTANT A. Specific Services CONSULTANT agrees to: Perform the services as outlined in Exhibit "A" ( "Specific Provisions ") and Exhibit "B" ( "Scope of Services "), within the time periods described in Exhibit "C" ( "Milestone Schedule "). B. Method of Performing Services CONSULTANT shall determine the method, details and means of performing the above - described services. CITY shall have no right to, and shall not, control the manner or determine the method of accomplishing CONSULTANT'S services. 4835 - 2267- 0361v1 LAC104706083 C. Employment of Assistants CONSULTANT may, at the CONSULTANT'S own expense, employ such assistants as CONSULTANT deems necessary to perform the services. required of CONSULTANT by this Agreement, subject to the prohibition against assignment and subcontracting contained in Article 5 below. CITY may not control, direct, or supervise CONSULTANT'S assistants in the performance of those services. CONSULTANT assumes. full and sole responsibility for the payment of all compensation and expenses of these assistants and for all state and federal income tax, unemployment insurance, Social Security, disability insurance and other applicable withholding. D. Place of Work CONSULTANT shall perform the services required by this Agreement at any place or location and at such times as CONSULTANT shall determine is necessary to properly and timely perform CONSULTANT'S services. ARTICLE 4. COMPENSATION A. Consideration In consideration for the services to be performed by CONSULTANT, CITY agrees to pay CONSULTANT the amounts set forth in Exhibit "D" ( "Payment Schedule "). In no event however shall the total compensation paid to CONSULTANT exceed $121,512.00. B. Invoices CONSULTANT shall submit invoices for all services rendered.- C.. Payment Payment shall be due according to the payment schedule set forth in Exhibit "D ". No payment will be made.unless CONSULTANT has first provided City with a written receipt of invoice describing the work performed and any approved direct expenses (as provided for in Exhibit "A ", Section M incurred during the preceding period. If CITY objects to all or any portion of any invoice, CITY shall notify CONSULTANT of the objection within thirty (30) days from receipt of the invoice, give reasons for the objection, and pay that portion of the invoice not in dispute. It shall not constitute a default or breach of this Agreement for CITY not to pay any invoiced amounts to which it has objected_ until the objection has been resolved by mutual agreement of the parties. D. Expenses CONSULTANT shall be responsible for all costs and expenses incident to the performance of services for CITY, including but not limited to, all costs of equipment used or provided by CONSULTANT, all fees, fines, licenses, bonds or taxes required of or imposed against CONSULTANT and all other of CONSULTANT'S costs of doing business. CITY shall not be 4835 - 2267 -03610 _2_ LAQ04706083 responsible for any expenses incurred by CONSULTANT in performing services for CITY, except for those expenses constituting "direct expenses" referenced on Exhibit "A." ARTICLE 5. OBLIGATIONS OF CONSULTANT A. Tools and Instrumentalities CONSULTANT shall supply all tools and instrumentalities required to perform the services under this Agreement at its sole cost and expense. CONSULTANT is not required to purchase or rent any tools, equipment or services from CITY. B. Workers' Compensation CONSULTANT agrees to provide workers' compensation insurance for CONSULTANT'S employees and agents and agrees to hold harmless, defend with counsel acceptable to CITY and indemnify CITY, its officers, representatives, agents and employees from and against any and all claims, suits, damages, costs, fees, demands, causes of action, losses, liabilities and expenses, including without limitation reasonable attorneys' fees, arising out of any injury, disability, or death of any of CONSULTANT'S employees. C. Indemnification of Liability, Duty to Defend 1. As to professional liability, to the fullest extent permitted by law, CONSULTANT shall defend, through counsel approved by CITY (which approval shall not be unreasonably withheld), indemnify and hold harmless CITY, its officers, representatives, agents and employees against any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and expenses, including without limitation attorneys' fees, to the extent arising or resulting directly or indirectly from any willful or negligent acts, errors or omissions of CONSULTANT or CONSULTANT'S assistants, employees or agents, including all claims relating to the injury or death of any person or damage to any property. 2. As to other liability, to the fullest extent permitted by law, CONSULTANT shall defend, through counsel approved by CITY (which approval shall not be unreasonably withheld), indemnify and hold harmless CITY, its officers, representatives, agents and employees against any and all suits, damages, costs, fees, claims, demands; causes of action, losses, liabilities and expenses, including without limitation attorneys' fees, arising or resulting directly or indirectly from any act or omission of CONSULTANT or CONSULTANT'S assistants, employees or agents, including all claims relating to the injury or death of any person or damage to any property. D. Insurance In addition to any other obligations under this Agreement, CONSULTANT shall, at no cost to CITY, obtain and maintain throughout the term of this Agreement: (a) Commercial Liability Insurance on a per occurrence basis, including coverage for owned and non -owned automobiles, with a minimum combined single limit coverage of $1,000,000 per occurrence for all damages due to bodily injury, sickness or disease, or death to any person, and damage to property, 4835 - 2267 -0361v1 LAG104706083 -3- including the loss of use thereof; and (b) Professional Liability Insurance (Errors & Omissions) with a minimum coverage of $1,000,000 per occurrence or claim, and $2,000,000 aggregate; provided however, Professional Liability Insurance written on a claims made basis must comply with the requirements set forth below. Professional Liability Insurance written on a claims made basis (including without limitation the initial policy obtained and all subsequent policies purchased as renewals or replacements) must show the retroactive date, and the retroactive date must be before the earlier of the effective date of the contract or the beginning of the contract work. Claims made Professional Liability Insurance must be maintained, and written evidence of insurance must be provided, for at least five (5) years after the completion of the contract work. If claims made coverage is canceled or non- renewed, and not replaced with another claims -made policy form with a retroactive date prior to the earlier of the effective date of the contract or the beginning of the contract work, CONSULTANT must purchase so called "extended reporting" or "tail" coverage for a minimum of five (5) years after completion of work, which must also show a retroactive date that is before the earlier of the effective date of the contract or the beginning of the contract work. As a condition precedent to CITY'S obligations under this Agreement, CONSULTANT shall furnish written evidence of such coverage (naming CITY, its officers and employees as additional insureds on the. Comprehensive Liability insurance policy referred to in (a) immediately above via a specific endorsement) and requiring thirty (30) days written notice of policy lapse or cancellation, or of a material change in policy terms. E. Assignment Notwithstanding any other provision of this Agreement, neither this Agreement nor any duties or obligations of CONSULTANT under this Agreement may be assigned or subcontracted by CONSULTANT without the prior written consent of CITY, which CITY may withhold in its sole and absolute discretion. F. State and Federal Taxes As CONSULTANT is not CITY'S employee, CONSULTANT shall be responsible for paying all required state and federal taxes. Without limiting the foregoing, CONSULTANT acknowledges and agrees that: • CITY will not withhold FICA (Social Security) from CONSULTANT'S payments; • CITY will not make state or federal unemployment insurance contributions on CONSULTANT'S behalf; • CITY will not withhold state or federal income tax. from payment to CONSULTANT; • CITY will not make disability insuran ce contributions on behalf of CONSULTANT; • CITY will not obtain workers' compensation insurance on behalf of CONSULTANT. 4835- 2267 -0361 v1 4- LAC104706083 ARTICLE 6. OBLIGATIONS OF CITY A. Cooperation of City CITY agrees to respond to all reasonable requests of CONSULTANT and provide access, at reasonable times following receipt by CITY of reasonable notice, to all documents reasonably necessary to the performance of CONSULTANT'S duties under this Agreement. B. Assignment CITY may assign this Agreement or any duties or obligations thereunder to a successor governmental entity without the consent of CONSULTANT. Such assignment shall not release CONSULTANT from any of CONSULTANT'S duties or obligations under this Agreement. ARTICLE 7. TERMINATION OF AGREEMENT A. Sale of Consultant's Business/ Death of Consultant. CONSULTANT shall notify CITY of the proposed sale of CONSULTANT's business no later than thirty (30) days prior to any such sale. CITY shall have the option of terminating this Agreement within thirty (30) days after receiving such notice of sale. Any such CITY termination pursuant to this Article 7.A shall be in writing and sent to the address for notices to CONSULTANT set forth in Exhibit A, Subsection V.H., no later than thirty (30) days after CITY' receipt of such notice of sale. If CONSULTANT. is an individual, this Agreement shall be deemed automatically terminated upon death of CONSULTANT. B. Termination by City for Default of Consultant Should CONSULTANT default in the performance of this Agreement or materially breach any of its provisions, CITY, at CITY'S option, may terminate this Agreement by giving written notification to CONSULTANT. For the purposes of this section, material breach of this Agreement shall include, but not be limited to the following: 1. CONSULTANT'S failure to professionally and/or timely perform any of the services contemplated by this Agreement. 2. CONSULTANT'S breach of any of its representations, warranties or covenants contained in this Agreement. CONSULTANT shall be entitled to payment only for work completed in accordance with the terms of this Agreement through the date of the termination notice, as reasonably determined by CITY, provided that such payment shall not exceed the amounts set forth in this Agreement for the tasks described on Exhibit C" which have been fully, competently and timely rendered by CONSULTANT. Notwithstanding the foregoing, if CITY terminates this Agreement due to CONSULTANT'S default in the performance of this Agreement or material breach by CONSULTANT of any of its provisions, then in addition to any other rights and remedies CITY 4835 - 2267 -0361v1 _5_ LAM04706083 may have, CONSULTANT shall reimburse CITY, within ten (10) days after demand„ for any and all costs and expenses incurred by CITY in order to complete the tasks constituting the scope of work as described in this Agreement, to the extent such costs and expenses exceed the amounts CITY would have been obligated to pay CONSULTANT for the performance of that task pursuant to this Agreement. C. Termination for Failure to Make Agreed -Upon Payments Should CITY fail to pay CONSULTANT all or any part of the compensation set forth in Article 4 of this Agreement on the date due, then if and only if such nonpayment constitutes a default under this Agreement, CONSULTANT, at the CONSULTANT'S option, may terminate this Agreement if such default is not remedied by CITY within thirty (30) days after demand for such payment is given by CONSULTANT to CITY. D. Transition after Termination Upon termination, CONSULTANT shall immediately stop work, unless cessation could potentially cause any damage or harm to person or property, in which case CONSULTANT shall cease such work as soon as it is safe to do so. CONSULTANT shall incur no further expenses in connection with this Agreement. CONSULTANT shall promptly deliver to CITY all work done toward completion of the services required hereunder, and shall act in such a manner as to facilitate any the assumption of CONSULTANT's duties by any new consultant hired by the CITY to complete such services. ARTICLE 8. GENERAL PROVISIONS A. Amendment & Modification No amendments, modifications, alterations or changes to the terms of this Agreement shall be effective unless and until made in a writing signed by both parties hereto. B. Americans with Disabilities Act of 1990 Throughout the term of this Agreement, the CONSULTANT shall comply fully with all applicable provisions of the Americans with Disabilities Act of 1990 ( "the Act ") in its current form and as it may be amended from time to time. CONSULTANT shall also require such compliance of all subcontractors performing work under this Agreement, subject to the prohibition against assignment and subcontracting contained in Article 5 above. The CONSULTANT shall defend with counsel acceptable to CITY, indemnify and hold harmless the CITY OF GILROY, its officers, employees, agents and representatives from and against all suits, claims, demands, damages, costs, causes of action, losses, liabilities, expenses and fees, including without limitation reasonable attorneys' fees, that may arise out of any violations of the Act by the CONSULTANT, its subcontractors, or the officers, employees, agents or representatives of either. 4835 - 2267 -03610 _6_ LAC104106083 C. Attorneys' Fees If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will. be entitled to reasonable attorneys' fees, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which that party may be entitled. D. Captions The captions and headings of the various sections, paragraphs and subparagraphs of the Agreement are for convenience only and shall not be considered nor referred to for resolving questions of interpretation. E. Compliance with Laws The CONSULTANT shall keep itself informed of all State and National laws and all municipal ordinances and regulations of the CITY which in any manner affect those engaged or employed in the work, or the materials used in' the work, or which in any way affect the conduct of the work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Without limiting the foregoing, CONSULTANT agrees to observe the provisions of the Municipal Code of the CITY OF GILROY, obligating every contractor or subcontractor under a contract or subcontract to the CITY OF .GILROY for public works or for goods or services to refrain from discriminatory employment or subcontracting practices on the basis of the race, color, sex, religious creed, national origin, ancestry of any employee, applicant for employment, or any potential subcontractor. F. Conflict of Interest CONSULTANT certifies that to the best of its knowledge, no CITY employee or office of any public agency interested in this Agreement has any pecuniary interest in the business of CONSULTANT and that no person associated with CONSULTANT has any interest that would constitute a conflict of interest in any manner or degree as to the execution or performance of this Agreement. G. Entire Agreement This Agreement supersedes any and all prior agreements, whether oral or written, between the parties hereto with respect to the rendering of services by CONSULTANT for CITY and contains all the covenants and agreements between the parties with respect to the rendering of such services in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement or promise not contained in this Agreement shall be valid or binding. No other agreements or conversation with any officer, agent or employee of CITY prior to execution of this Agreement shall affect or modify any of the terms or obligations contained in any documents comprising this Agreement. Such other agreements or conversations shall be considered as unofficial information and in no way binding upon CITY. 4835 - 2267 -0361 v1 LAC104706083 H. Governing Law and Venue This Agreement shall be governed by and construed in accordance with the laws of the State of California without regard to the conflict of laws provisions of any jurisdiction. The exclusive jurisdiction and venue with respect to any and all disputes arising hereunder shall be in state and federal courts located in Santa Clara County, California. I. Notices Any notice to be given hereunder by either party to the other may be effected either by personal delivery in writing or by mail, registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the parties at the addresses appearing in Exhibit "A ", Section V.H. but each party may change the address by written notice in accordance with this paragraph. Notices delivered personally will be deemed delivered as of actual receipt; mailed notices will be deemed delivered as of three (3) days after mailing. J. Partial Invalidity If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way. K. Time of the Essence All dates and times referred to in this Agreement are of the essence. L. Waiver CONSULTANT agrees that waiver by CITY of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Executed at Gilroy, California, on the date and year first above written. Taxpayer Identification Number'79--20800 4835 - 2267 -0361 v1 LAC104706083 CITY: CITY OF GILROY By: Y — Name: Thomas J. a lg unc Title: City Administrator Approved as to Form City Attorney 4835 - 2267 -0361 v1 _9_ LAC104706083 %-Ity icin EXHIBIT "A" SPECIFIC PROVISIONS I. PROJECT MANAGER CONSULTANT shall provide the services indicated on the attached Exhibit "B ", Scope of Services ( "Services "). (All exhibits referenced are incorporated herein by reference.) To accomplish that end, CONSULTANT agrees to assign Willy R Nowotny, PMP, who will act in the capacity of Project Manager, and who will personally direct such Services. Except as may be specified elsewhere in this Agreement, CONSULTANT shall furnish all technical and professional services including labor, material, equipment, transportation, supervision and expertise to perform all operations necessary and required to complete the Services in accordance with the terms of this Agreement. II. NOTICE TO PROCEED /COMPLETION OF SERVICE A. NOTICE TO PROCEED CONSULTANT shall commence the Services upon delivery to CONSULTANT of a written "Notice to Proceed ", which Notice to Proceed shall be in the form of a written communication from designated City contact person(s). Notice to Proceed may be in the form of e-mail, fax or letter authorizing commencement of the Services. For purposes of this Agreement, David Stubchaer shall be the designated City contact person(s). Notice to Proceed shall be deemed to have been delivered upon actual receipt by CONSULTANT or if otherwise delivered as provided in the Section V.H. ( "Notices ") of this Exhibit "A ". B. COMPLETION OF SERVICES When CITY determines that CONSULTANT has completed all of the Services in accordance with the terms of this Agreement, CITY shall give CONSULTANT written Notice of Final Acceptance, and CONSULTANT shall not incur any further costs hereunder. CONSULTANT may request this determination of completion when, in its opinion, it has completed all of the Services as required by the terms of this Agreement and, if so requested, CITY shall make this determination within two (2) weeks of such request, or if CITY determines that CONSULTANT has not completed all of such Services as required by this Agreement, CITY shall so inform CONSULTANT within this two (2) week period. III. PROGRESS SCHEDULE The schedule for performance and completion of the Services will be as set forth in the attached Exhibit "C ". IV. PAYMENT OF FEES AND DIRECT EXPENSES Payments shall be made to CONSULTANT as provided for in Article 4 of this Agreement. 4835- 2267 -0361 v1 _ 1 LAC104706083 Direct expenses are charges and fees not included in Exhibit "B ". CITY shall be obligated to pay only for those direct expenses which have been previously approved in writing by CITY. CONSULTANT shall obtain written approval from CITY prior to incurring or billing of direct expenses. Copies of pertinent financial records, including invoices, will be included with the submission of billing(s) for all direct expenses. V. OTHER PROVISIONS A. STANDARD OF WORKMANSHIP CONSULTANT represents and warrants that it has the qualifications, skills and licenses necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and CITY expressly relies upon CONSULTANT'S representations and warranties regarding its skills, qualifications and licenses. CONSULTANT shall perform such Services and duties in conformance to and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Any plans, designs, specifications, estimates, calculations, reports and other documents furnished under this Agreement shall be of a quality acceptable to CITY. The minimum criteria for acceptance shall be a product of neat appearance, well - organized, technically and grammatically correct, checked and having the maker and checker identified. The minimum standard of appearance, organization and content of the drawings shall be that used by CITY for similar purposes. B. RESPONSIBILITY OF CONSULTANT CONSULTANT shall be responsible for the professional quality, technical accuracy, and the coordination of the Services furnished by it under this Agreement. CONSULTANT shall not be responsible for the accuracy of any project or technical information provided by the CITY. The CITY'S review, acceptance or payment for any of the Services shall not be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and CONSULTANT shall be and remain liable to CITY in accordance with applicable law for all damages to CITY caused by CONSULTANT'S negligent performance of any of the services furnished under this Agreement. C. RIGHT OF CITY TO INSPECT RECORDS OF CONSULTANT CITY, through its authorized employees, representatives or agents, shall have the right, at any and all reasonable times, to audit the books and records (including, but not limited to, invoices, vouchers, canceled checks, time cards, etc.) of CONSULTANT for the purpose of verifying any and all charges made by CONSULTANT in connection with this Agreement. CONSULTANT shall maintain for a minimum period of three (3) years (from the date of final payment to CONSULTANT), or for any longer period required by law, sufficient books and records in accordance with standard California accounting practices to establish the correctness of all charges submitted to CITY by CONSULTANT, all of which shall be made available to CITY at the CITY's offices within five (5) business days after CITY's request. 4835- 2267 -0361 v1 _2_ LAM04706083 D. CONFIDENTIALITY OF MATERIAL All ideas, memoranda, specifications, plans, manufacturing procedures, data (including, but not limited to, computer data and source code), drawings, descriptions, documents, discussions or other information developed or received by or for CONSULTANT and all other written and oral information developed or received by or for CONSULTANT and all other written and oral information submitted to CONSULTANT in connection with the performance of this Agreement shall be held confidential by CONSULTANT and shall not, without the prior written consent of CITY, be used for any purposes other than the performance of the Services, nor be disclosed to an entity not connected with the performance of the such Services. Nothing furnished to CONSULTANT which is otherwise known to CONSULTANT or is or becomes generally known to the related industry (other than that which becomes generally known as the result of CONSULTANT'S disclosure thereof) shall be deemed confidential. CONSULTANT shall not use CITY'S name or insignia, or distribute publicity pertaining to the services rendered under this Agreement in any magazine, trade paper, newspaper or other medium without the express written consent of-CITY. E. NO PLEDGING OF CITY'S CREDIT. Under no circumstances shall CONSULTANT have the authority or power to pledge the credit of CITY or incur any obligation in the name of CITY. F. OWNERSHIP OF MATERIAL. All material including, but not limited to, computer information, data and source code, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports and other material developed, collected, .prepared (or caused to be prepared) under this Agreement shall be the property of CITY, but CONSULTANT may retain and use copies thereof subject to Section V.D of this Exhibit "A ". CITY shall not be limited in any way in its use of said material at any time for any work, whether or not associated with the City project for which the Services are performed. However, CONSULTANT shall not be responsible for, and City shall indemnify CONSULTANT from, damages resulting from the use of said material for work other than PROJECT, including, but not limited to, the release of this material to third parties for work other than on PROJECT. G. NO THIRD PARTY BENEFICIARY. This Agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties, and no third party or parties shall have any claim or right of action hereunder for any cause whatsoever. 4835- 2267 -03610 _3_ LAC104706083 H. NOTICES. Notices are to be sent as follows: CITY: Rick Smelser City of Gilroy 7351 Rosanna Street Gilroy, CA 95020 CONSULTANT: MNS Engineers, Inc. James A. Salvito 1038 Leigh Avenue San Jose, CA 95126 I. FEDERAL FUNDING REQUIREMENTS. ® If the box to the left of this sentence is checked, this Agreement involves federal funding and the requirements of this Section V.I. apply. ❑ If the box to the left of this sentence is checked, this Agreement does not involve federal funding and the requirements of this Section V.I. do not apply. DBE Program CONSULTANT shall comply with the requirements of Title 49, Part 26, Code of Federal Regulations (49 CFR 26) and the City - adopted Disadvantaged Business Enterprise programs. 2. Cost Principles Federal Acquisition Regulations in Title 48, CFR 31, shall be used to determine. the allowable cost for individual items. 3. Covenant against Contingent Fees The CONSULTANT warrants that he /she has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT, to solicit or secure this Agreement, and that he /she has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or formation of this Agreement. For breach or violation of this warranty, the Local Agency shall have the right to annul this Agreement without liability or, at its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 4835 - 2267 -03610 -4- LAC104106083 EXHIBIT "B" SCOPE OF SERVICES 4835 - 2267 -0361 vt _ 1 LAM04706083 EXHIBIT "C" MILESTONE SCHEDULE 4835 - 2267 -0361 v1 LAC104706083 EXHIBIT "D" PAYMENT SCHEDULE 4835- 2267 -0361v1 LAC104706083 E N G I N E E R S I N C EXHIBIT B City of Gilroy-- Proposal for Eigleberry Street Resurfacing Construction Management Services 15- RFP -PW -383 I STPL- 5034(025) January 13, 2015 rr= E N G I N E E R S I N C Contents Pr000sal for Eiglebery Street Resurfacing Construction Management Services l TOC. 1 Section 6. Hourly Rate Schedule SEC 6.1 Appendix 1. Attachments A.1 Appendix 2. Document Samples for Federally- Funded Projects A,2 coc";. i Cover Letter Section 1. Statement of Qualifications SEC 1.1 Section 2. Key Staff and Organization Chart SEC 2.1 Section 3. Past and Current Federally- Funded CM Projects SEC 3.1 Section 4. Services, Needs, and Understanding SEC 4.1 Section 5. References SEC 5.1 Section 6. Hourly Rate Schedule SEC 6.1 Appendix 1. Attachments A.1 Appendix 2. Document Samples for Federally- Funded Projects A,2 coc";. i 560 S. Yq;nchestar Boulevard. Suite 500 San Jose. CA 95128 E N G I N E E R S I N C January 13, 2015 City of Gilroy, Purchasing Division Attention: David Stubchaer, PE 7351 Rosanna Street Gilroy, CA 95020 SUBJECT: 15- RFP -PW -383 Eigleberry Street Resurfacing Project Construction Management Services Dear Mr. Stubchaer, 408.918.3050 Phone MNS Engineers, Inc. (MNS) appreciates the opportunity to submit this proposal to provide construction management services for the Eigleberry Street Resurfacing Project per the RFP and Addendum No. 1 dated January 9, 2015. MNS is especially qualified to assist the City of Gilroy (City) in servicing Eigleberry Street; we offer the City these key qualifications: Federal Project Experience. MNS has experience successfully administering projects with federal, state, and local funding sources similar to the Eigleberry Street Resurfacing project; the majority of our projects includes federal funding and is administered per the Caltrans LAPM. To date, all of our projects have successfully passed federal audits. During the last decade, MNS has successfully administered over $500M of programmable funds with the majority of these being through the construction of roadway, highway, and bridge projects. Previous Experience with the City. MNS has successfully worked with the City in similar capacity on the Eigleberry Street Water Main Replacement project. We understand the City's expectations and procedures to effectively and efficiently work together with no learning curve. Qualified and Experienced Team. Leading the MNS team is Wilhelm (Willy) Nowotny, PMP, Project Manager. Willy is a seasoned construction professional with over 32 years of experience leading multidisciplinary teams in the successful completion of small to large scale projects. He will be supported by Ken Shaner, Senior Construction Inspector, who has extensive experience with federally- funded roadway improvement projects. Their recent experience with the federally- funded Eigleberry Street Water Main Replacement project provides them with intimate knowledge of the project site and surrounding community. Providing the same team will benefit the City; no learning curve is required and our team has worked with the City staff and understands the expectations required for this project. Effective Project Management. Our team will ensure hands -on project management and quality control. We understand our role is to act as an extension of City staff, and we are committed to effective, direct communication, and preemptive action to resolve project issues. Thank you for the opportunity to submit this proposal for the Eigleberry Street Resurfacing project. Please feel free to contact Willy Nowotny, Project Manager with any questions regarding this proposal at 408.483.8102 or wnowotny @mnsengineers.com. Thank you for your consideration. Sincerely, MNS Engineers, Inc. 1�� Greg Chelini, PE Vice President RFP SUBMITTAL CHECKLIST EIGLEBERRY STREET RESURFACING CONSTRUCTION MANAGEMENT SERVICES 15- RFP -PW -383 The following documents /information must be filled out and/or included in the submittal in order to be considered for this project: ❑ 3 copies of Eigleberry Street Resurfacing Construction Management Proposals & required attachments & supporting information. ❑ A signed statement (Attachment A) Indicating that the Consultant has read, understands, and agrees to the requirements and terms of the sample contract (Attachment B), including insurance & indemnification requirements, and professional liability Insurance requirements ❑ Acknowledgement of addenda numbers have been received (if any) and have been examined as part of the RFP documents (see Addenda Acknowledgement section below) ❑ Deliver submittal package to City of Gilroy at address given by 4:00 pm, January 13th, 2014 (alternatively, proposals may be emalled to david.stubchaer _citvofQiiroy.org, same time and date applies) ❑ .Be prepared for the consultant interview on January 16, 2015 ADDENDA ACKNOWLEDGEMENT We acknowledge that the following addenda numbers have been received and have been examined as part of the RFP documents: Addendum No. Date Received Inldals 1 January 9, 2015 Proposal for Eigleberry Street Resurfacing Construction Management Services I SEC 1. 1 E N G I N E E R S I N C Section 1. Statement of Qualifications ^� Overview MNS Engineers, Inc. (MNS) provides quality infrastructure consulting services to the transportation, water resources, federal, and government service markets throughout the central coast of California. At MNS, our reputation has been built on clear and direct communication and quality services that have resulted in a solid presence as an industry leader for over 50 years. We understand the technical, environmental, and regulatory aspects required for the City's project. Our professional team is the key to our success in managing projects, and we have a proven track record on similar projects that speaks for itself. We are experienced and knowledgeable with Caltrans LAPM and federally- funded projects, which will be important on this project. This includes the rigorous documentation requirements of federally- funded projects. MNS has extensive experience with construction administration requirements for Caltrans and federally - funded highway projects. We have developed our internal construction management systems to ensure these stringent requirements are met for each project 75% of our work involves federally- funded projects. MNS has a firm understanding of the contract administration requirements for these projects A leader in construction management services, our construction management team specializes in the transportation market with extensive roadway project experience. We have the expertise to provide the City comprehensive services that will be part of the Eigleberry Street Resurfacing project. Subconsultant Team Pacific Crest Engineering, Inc. (PCE) (DBE) will support the MNS team with materials testing services. PCE is a full service geotechnical, chemical process, and environmental engineering firm that provides engineering services to public sectors in the Monterey Bay and Silicon Valley areas. PCE's facility includes a fully equipped, AASHTO Accredited Laboratory where we will perform a variety of geotechnical testing. Their laboratory is also currently certified by Caltrans for soil, asphalt and concrete testing, and the Division of the State Architect (DSA) for soils compaction testing and concrete field sampling work (LEA #270). Section 1. State,T.a„c cr qualifications Construction Management Experience MNS has successfully delivered numerous transportation projects involving roadway improvements and modifications, traffic control, major earthwork grading, bridges over waterways, drainage channel modifications, and major utility relocations. Our proposed team is knowledgeable with Caltrans procedures and on the critical construction issues associated with roadway improvement projects; we understand what is required to keep a project on schedule and within budget. Our team will anticipate, assess, and mitigate potential challenges to successfully deliver this project. Federal, State, and Local Agency Funding Experience MNS has successfully delivered numerous federally - funded projects. Our proposed team is knowledgeable of Caltrans procedures and critical construction issues such as traffic control, paving, drainage, utilities, and SWPPP. Our firm has expert-level knowledge of Caltrans guidelines, the Local Assistance Procedures Manual, the Caltrans Construction Manual, and coordination with agency and utility staff. Because many of our projects are funded on the federal, state, and local levels, we model our procedures and contract administration system in accordance with the Local Assistance Procedures Manual to meet funding and administration requirements. We have significant experience with projects funded by the following entities: • Federal Highway Administration (FHWA) • Measure A, Local Sales Tax • State Revolving Fund Loans (SRF) • Highway Bridge Replacement & Rehabilitation (HBRR) • Statewide Transportation Improvement Program (STIP) • Federal Emergency Agency (FEMA) • Bond Funded Projects In the last decade, we have administered over $500M in federally- funded projects. Our construction management team is especially versed in guidelines and procedures for Caltrans that are required for administering federally- funded projects. To date, all of our federally- funded projects have successfully passed their audits. 4RO51 m Proposal for Eiglebarry Street Resurfacing Construction Management Services I SEC 1. 2 E N G I N E E R S I N C State and federally- funded projects are one of our areas of expertise. Here is a sample of our recent federally - funded project experience: • Arroyo Seco Road Bridge • Crazy Horse Road Bridge • Vineyard Drive Interchange at US 101 • Pitkins Curve Bridge and Rock Shed • Prunedale Improvements Project • State Route 25 Safety and Operational Improvements • Buellton Annual Street Overlay Program • Sandholdt Road Bridge • State Route 1 Widening at Harmony Thorne Road Bridge Replacement Caltraris Audit MNS has administered numerous federally- funded projects including over seven projects in the past five years that have received a post project audit such as Thome Road Bridge, Vineyard Drive Interchange, and Arroyo Seco Road Bridge. All of our projects have successfully passed their federal audits. Why MNS? MNS is the best choice for the Eigleberry Street Resurfacing project: • City experience. Our proposed team worked on the Eigleberry Street Water Main Replacement project. They have intimate knowledge of the project site and surrounding community. • Federal project experience. MNS' construction management portfolio is extensive; 75% of the projects involved federal funding. In the past decade, we have administered over $500M of federally - funded projects. All our federally- funded projects have successfully passed their audits. • Qualified and Experienced Team. Providing the same team as the Eigleberry Street Water Main Replacement project will benefit the City. No learning curve is required and our team knows the City staff and expectations required for this project. • Knowledgeable Materials Testing Subconsultant. We have included Pacific Crest Engineering (PCE) (DBE) to provide materials testing services. PCE provided the same services for the Eigleberry Street Water Main Replacement project and holds the same knowledge of the project site. Although the RFP does not include a DBE goal, providing a DBE subconsultant will meet the requirements for federally- funded projects. Section 1. Statement of Qualifications 3t i Proposal for Eigleberry Street Resurfacing Construction Management Services I SEC 2. 1 E N G I N E E R S I N C Section 2. Key Staff and organization Chart Professional and Experienced Tearr, The key to a successful project is a highly qualified team. We are confident we have the best, reputable team to provide the City with quality services to effectively manage and control this project. Our team was assembled to meet all the specific elements and needs for the project. We work with the following key objectives in mind: • Quality service and projects • Time and budget efficiency • Adherence to quality assurance /quality control standards • Constant communication • Application of technical and practical expertise Organization Chart Proiea Manager 0aenmu MaraG ,, David Sk"aw. PE Eng,wer Jay Yu Greg C.cliri PE Pert! Manage, WilMlm IMIil11l fl•nuotaq, PIMP Ken Shaver Cary),;:1c -" S.�J'_' Tism Bryant Elizabeth Mitebell, PE, GE MNS understands the project team will remain unchanged throughout the duration of this project. Section 2. Key Staff and Organization Chart Key Staff Greg Chelini, PE Role: Principal -in- Charge Yrs Exp: 25 License: Professional Civil Engineer, CA No. 48181 Education: B.S. Civil Engineering, California Polytechnic State University, San Luis Obispo As Principal -in- Charge, Mr. Chelini will provide overall project and technical oversight and quality control. Greg will support the Project Manager, Willy Nowotny, and will continually monitor the project providing quality control to ensure the Construction Management team delivers a quality product in compliance with the contract documents. He will assist with evaluating and resolving project issues. Greg is the point -of- contact for the City regarding the consultant. He has over 25 years of experience in the construction management Feld managing state, local, and federally funded projects. He spent over 12 years working for Caltrans as a Resident Engineer and Structures Representative. Wilhelm (Willy) Nowotny, PMP Role: Project Manager Yrs Exp: 32 Certification: Project Manager Professional No. 1575372 Education: Master of Public Administration, The George Washington University, D.C. BA. Political Science/Economics, Texas A &M University Mr. Nowotny will manage the project and provide effective communication between the City and all involved agencies. Willy will act as the project liaison for the City and will meet and confer with the City Project Manager to review the project and establish a firm foundation of communication during the project. He brings a hands -on approach to managing projects with a thorough understanding of all project elements and effective communication skills to ensure the project will be constructed per the contract requirements as well as the satisfaction of the City. Willy is a seasoned construction professional with over 32 years of experience leading multidisciplinary teams in the successful completion of large complex projects. 05 LJ 30Q� Proposal for Eigleberry Street Resurfacing Construction Management Services I SEC 2. 2 E N G I N E E R S I N C His experience includes over $313 in successfully completed projects throughout the United States, the Dominican Republic and Peru. His extensive experience includes all aspects of the large capital project development processes from design management through project closeout. Ken Shaner Role: Senior Construction Inspector Yrs Exp: 30 Education: Soils Inspection and Engineering Construction Specifications coursework, CSU Long Beach Mr. Shaner has over 30 years of onsite construction management and inspection experience with a strong background in road /highway and water and sewer systems. Ken has spent over 20 years as a public works inspection, developing an expertise in a wide range of public works projects. He is highly skilled in project coordination between project's diverse stakeholders including the public, contractors and agencies. Ken recently completed work on the Caltrans District 5 Prunedale Improvements project. This federally- funded project involved realigning over 10 miles of state highway in multiple stages as well as improvements to frontage roads and utility relocations. This project contained identical contract administration requirements as the proposed Eigleberry Street project. Tisha Bryant Role: Contract Administrator Yrs Exp: 14 Education: B.S. University of Illinois, Urbana- Champaign, IL Ms. Bryant provides exemplary organizational and communication skills as an experienced construction administration professional working over 14 years on highway and bridge construction, and light rail projects. She has provided contract administration for several federally- funded and Caltrans type roadway and bridge construction projects in District 5. Prior to joining MNS, Tisha worked for the Illinois Tollway and the Oregon Department of Transportation where she managed and audited large DOT federally funded roadway and interchange projects. Section 2. Key Staff and Organization Chart Elizabeth Mitchell, PE, GE Role: Materials Testing Yrs Exp: 24 License: Professional Civil Engineer, CA No. 58578 Professional Geotechnical Engineer, CA No. 2718 Education: M.S. Civil Engineering, San Jose State University B.S. Industrial Engineering, California Polytechnic State University, San Luis Obispo For the past 24 years, Ms. Mitchell has provided management, development and design for wide range of geotechnical engineering projects, including various industrial facilities, infrastructure, commercial buildings, schools and universities, water tanks and pipelines, forensic studies, light bridges, landslide repair, and single and multi - family developments. Elizabeth's project experience has consisted of design and development of geotechnical investigation studies, with emphasis in the area of complex karst conditions, geotechnical analysis, coastal engineering, slope stability, liquefaction analysis, settlement analysis, identification and mitigation of structural pavement distress, expansive soil conditions, subsurface investigation and design of deep and shallow foundation systems. 1$WDflQ3 E N G I N E E R S I N C Firm • MNS Engineers Areas of Expertise • Construction management and inspection • Transportation projects • Sewer and water projects • Constructability reviews • Public agency coordination • Construction administration Years of Experience • 25 Licensing • Professional Civil Engineer, CA No. 48181 Education • B.S. Civil Engineering, Cal Poly San Luis Obispo Greg Chelini, PE Principal -in- Charge Mr. Chelini has over twenty -five years of construction management and project management experience working for public agencies. Prior to joining MNS, Greg worked twelve years for the California Department of Transportation. His extensive work experience makes him highly qualified for staff supervision and administration on concurrent projects; field staff support; project team quality control; value engineering concept-application; job progress facilitation and coordination to maintain the project integrity; public agency coordination; and project schedule and budget maintenance. Greg's relevant experience includes: Caltrans On -Call Construction Inspection Services, Districts 5, 7, and 5/59, CA. Greg is Project Manager for MNS on two separate Caltrans On -Call Inspection Support contracts which include the District 5, District 7, and District 5/59 areas. MNS provides inspection support services in those regions. Greg's responsibilities include coordinating with other team members, Caltrans Senior Engineers and Resident Engineers, inspection staffing, training, and administration. Various Projects, Monterey County, CA. Greg acted as Principal Construction Manager for CM and inspection services on several projects for the County. All projects were administered in accordance with the Caltrans LAPM and Construction Manual. Sample projects include: • Arroyo Seco Road Bridge Replacement: $8M project consisted of construction of a new 248 meter, 6 -span post- tensioned concrete box girder bridge over the Arroyo Seco River and the realignment of Arroyo Seco Road. The project was funded by state and federal funds and administered in accordance with the Caltrans LAPM and Caltrans methods and procedures. The environmentally sensitive area required strict enforcement of the various permits as well as the project SWPPP. • Castroville Boulevard Pedestrian /Bike Path: This $2M project included reconstruction of sections of the existing bike path, as well as construction of two miles of new pathway. Project required utility coordination, paving, retaining walls, earthwork, traffic control, and coordination with a nearby high school. Crazy Horse Canyon Bridge Replacement: This $1.2M project replaced the existing bridge over a creek with a unique pre -cast concrete arch structure; Section 2. Key Staff and Organization Chart Greg Chelini, PE I RESUME PG 1 included realignment of the existing roadway and drainage improvements. Fontes, Addington, Boronda Storm Drain and Street Improvements: This $1M project constructed new drainage improvements and replaced various street sections servicing a residential area. Sandholdt Road Bridge Replacement: This $5M project replaced an existing bridge with 4 -span post- tensioned box girder bridge over a slough, multiple utility relocations, and reconstruction of Sandholdt Road with new facilities. The environmentally sensitive area required strict enforcement of the various permits as well as the project SWPPP. State Route 25 Safety and Operational Improvements, SBCOG, CA. Greg was the Project Manager for this $12M safety and operational improvements project. This project widened State Route 25 to accommodate a median barrier, widened shoulders, and modified and improved existing access roads. Construction included staging and traffic controls; roadway construction; drainage systems; and environmental requirements. Traffic control and property access was crucial to the success of this project. Willow Road Interchange at US 101, San Luis Obispo County, CA. Greg was the Project Manager for this $20M new interchange construction project that constructed three new bridges, realigned US 101 to accommodate stage construction, constructed new north and south bound on -ramps and off - ramps, and constructed approximately one mile of new county roadway. The project included the removal of over 650 oak trees, traffic control, earthwork, and landscaping as well as coordination with Caltrans, the County, utilities, and adjacent property owners. State Route 154 Safety and Operational Improvements, Group II, SBCAG, CA. Greg was the Project Manager for this $5M highway improvement project. MNS provided constructability review, construction management, construction staking, and materials testing. The project consisted of constructing passing lanes, turn pockets, intersection improvements to the existing highway including significant earthwork, AC paving, drainage, and retaining walls. This was a Caltrans oversight project and was constructed per Caltrans specifications. qRol�flm E N G I N E E R S I N C Firm • MNS Engineers Areas of Expertise • Construction Management • Construction Inspection • Water and Wastewater • Capital Project Development • Alternative Deliver Methods: Lump Sum, Design -Build CMAR/GMP Years of Experience • 32 Certifications • Project Manager Professional (PMP), Project Management Institute, PMI No. 1575372 Education • Masters of Public Administration, the George Washington University, D.C. B.A. Political Science /Economics, Texas A &M University Associations • Design Build Institute of America, Houston Chapter President Wilhelm (Willy) Nowotny, PMP I RESUME PG 1 Wilhelm (Willy) Nowotny, PMP Project Manager Mr. Nowotny is a seasoned construction professional with over 32 years of experience leading multidisciplinary teams in the successful completion of large complex water and wastewater projects. Willy's experience includes over $3B in successfully completed projects throughout the United States, the Dominican Republic and Peru. His extensive experience includes all aspects of the large capital project development processes from design management through project closeout. Willy served as the construction manager of the third set of locks of the Panama Canal. He is proficient in all alternative delivery methods including lump sum, design - build, and CMAR/GMP. His success in the industry is centered around the strong drive to provide the customer with outstanding results, on time and on budget. Mr. Nowotny's experience in team building includes both design and construction professionals. His project experience includes: Various Projects, Gilroy, CA. Willy was Project Manager responsible for construction management and inspection for the following projects: • Eigleberry Street Water Services and Water Line: This project installed approximately 1,300 LF of a new 8 -inch DIP water line in two separate sections; the first began at a hot -tap tie -in at Sixth Street with a tie -in to an existing 8" waterline at Seventh Street and the second involved installing new piping at a connection to the existing 8- inch waterline at Eight Street with a tie -in to the existing line at Ninth Street. Additional construction elements included installing new fire hydrants and water service laterals along Eigleberry Street between First and Ninth Streets. Sixth Street Improvements: This project involved a multi - dimensional scope; work included concrete demolition, concrete, irrigation, landscaping, roadwork, fiber optic repair, and LED light installation and repair. Improvements were made along the Sixth Street corridor between Monterrey Street and Eigleberry Street. A portion of the fiber optic repair work extended beyond Eigleberry Street east to US 101. Central Area Leader, Houston, TX. As Operations Director for the central area region, Willy was responsible for coordination between the engineering and construction teams to ensure proper synthesis between design and construction operations. He also mentored the Section 2 nay Sraff and Organization Chjr; site construction management team, provided guidance in resolving project issues, developed and maintained a close relationship with key project stakeholders, and developed individual project critical path schedules and project management plans. He was responsible for all project key performance indicators, safety, quality, budget, and schedule. Throughout the project, Willy negotiated and resolved potential difficult project issues with the owner. District 1, MWH Constructors, Inc., Tampa, FL. As Director of Eastern Operations, Willy was responsible for the overall success of MWH Constructors operations in the eastern United States. Willy, the construction expert for MWH Global, served on the internal risk assessment team to evaluate and mitigate risks associated with the design engineer's work for the consortium constructing the expansion of the Panama Canal. Expansion of City of Tallahassee Water Recycle Facility ($168M), Tallahassee, FL. Willy served as Project Director. He increased budgeted gross profit from 6.5% to 8.5% using innovative contracting strategies and aggressive scheduling. He developed a partnership with Florida State and Florida A &M to utilize their top construction and engineering students to serve as interns on the project. At one time, the project was staffed with 7 interns. His efforts to train and motivate the project team resulted in a true safety culture that enabled the project to exceed 2 million man -hours without an OSHA recordable incident. Greenfield Membrane Wastewater Treatment ($50M), Regional Wastewater Operating Authority, Greenville, SC. Willy maximized shared savings by leading the project team to exceed a very aggressive completion schedule by two months, returning to the Owner over $2M in savings. He motivated and coached the project team into a collaborative partnership with the local contractors. This contributed to the project's success in exceeding 1 million man - hours without an OSHA recordable incident. This project was Awarded Runner up in ENR Southeast Region, Project of the Year 2012. Expansion of Existing Water Reclamation Facility Pima County Water Reclamation Facility, AZ. Willy led pre- construction efforts to include final development and negotiation of the $212M guaranteed maximum price contract. He used internal and outside resources to recruit and train a project team of 28 full time professionals. Willy developed an extensive critical path schedule for use by the project team in completing the project. AR0�m E N G I N E E R S I N C Firm • MNS Engineers Areas of Expertise • Roadway /highway • Water /stormwater • Residential development • Caltrans Years of Experience • 30 Certifications • Certified Storm Water Inspector, NSWC • Construction Safety & Health, Cal /OSHA • Field Technician I, American Concrete Institute • Inspection Certification, Asphalt Institute • CPR/First Aid Certification, American Red Cross Education • Soils Inspection and Engineering Construction Specifications coursework, CSU Long Beach Kenneth Shaner Senior Construction Inspector Mr. Shaner has over 30 years of experience in construction management and inspection, with a strong background in roadway /highway, water /sewer system, and utility relocation projects. Ken spent over 20 years as a public works inspector, developing expertise in a diverse range of public works projects including roadways, bridges, flood control improvements, and wastewater facilities. Ken is highly skilled in crew supervision and project coordination between clients, utilities, contractors, and agencies such as Caltrans. His project experience includes: Various Projects, Gilroy, CA. Ken was the Construction Inspector responsible for inspecting the following projects: • Eigleberry Street Water Services and Water Line: This project installed approximately 1,300 LF of a new 8 -inch DIP water line in two separate sections; the first began at a hot -tap tie -in at Sixth Street with a tie -in to an existing 8" waterline at Seventh Street and the second involved installing new piping at a connection to the existing fl- inch waterline at Eight Street with a tie -in to the existing line at Ninth Street. Additional construction elements included installing new fire hydrants and water service laterals along Eigleberry Street between First and Ninth Streets. Sixth Street Improvements: This project involved a multi - dimensional scope; work included concrete demolition, concrete, irrigation, landscaping, roadwork, fiber optic repair, and LED light installation and repair. Improvements were made along the Sixth Street corridor between Monterrey Street and Eigleberry Street. A portion of the fiber optic repair work extended beyond Eigleberry Street east to US 101. Prunedale Highway Improvements, Caltrans District 5/59, CA. The $75M Prunedale Improvements Project spanned four areas along an eight mile stretch of US 101 in the County of Monterey, north of Salinas, California. This project realigned over 10 miles of state highway in multiple stages as well as improvements and reconstructed the adjacent frontage roads; eight new structures, one existing structure widening, six concrete and /or soldier pile retaining walls and sound walls, and five reinforced box culverts. Additional elements included over 1 million cubic yards of earthwork, miles of HMA and PCC paving, numerous drainage systems, traffic control, and traffic signals. As Construction Section 2. Key Staff and Organization Chart Kenneth Shaner I RESUME PG 1 Inspector, Ken provided field construction management and inspection for the highway and roadway related work for the project. State Route 1 Widening at Harmony, San Luis Obispo County, CA. Ken was the Construction Inspector for this project which consisted of replacing and widening approximately one mile of the northbound and southbound shoulders and constructing a new lefthand turn pocket on State Route 1 near Harmony. Construction included extensive embankment fills and slope excavation, grading, multiple drainage structures, asphalt paving, traffic control, striping, erosion control, and planting. The project also included the protection of multiple ESAs. The project was within the State R/W and administered per the Caltrans methods and procedures. State Route 246 Pavement Rehabilitation, Caltrans District 5, CA. Ken was the Construction Inspector for this 2.5 mile pavement rehabilitation project from US 101 to the City of Solvang utilizing RHMA. The project involved full width grinding of the traffic lanes and shoulders; included dig out and repairs at various locations; drainage repairs and improvements at various locations; high intensity thermoplastic striping and pavement markers; traffic control; replace and upgrade traffic signal loops; SWPPP; adjustment of utility manholes and vaults to meet ADA compliance. The project required daily field grading and adjustments in order to maintain the existing flowlines and maintain ADA compliant sidewalk ramps. Duties included coordination; daily inspection; SWPPP review; calculation of item quantities; traffic control; and daily reports. State Route 25 Safety and Operational Improvements, SBCOG, CA. Ken was the Construction Inspector for this $12M safety and operational improvements project that consisted of widening 4.9 miles of State Route 25 and modifying existing access roads. MNS provided construction management and inspection services for the project. Project elements included multiple staging and traffic control, roadway excavation, extensive earthwork and grading, drainage, AC paving, lighting /electrical, striping, landscaping and irrigation. In addition to extensive SWPPP measures, there were several environmentally sensitive areas within the project. � - �fj 5� I M_'::: E N G I N E E R S I N C Firm • MINIS Engineers Areas of Expertise • Construction project documentation and administration • Highways and bridges • Caltrans procedures • Federally Funded projects • AutoDesk Years of Experience • 14 Education • B.S. University of Illinois, Urbana - Champaign, IL Tisha Bryant Contract Administrator Ms. Bryant provides exemplary organizational and communication skills as an experienced construction administration professional working over 13 years on highway and bridge construction, and light rail projects. She has provided contract administration for several federally funded and Caltrans type roadway and bridge construction projects in District 5. Prior to joining MNS, Tisha worked for the Illinois Tollway and the Oregon Department of Transportation where she managed and audited large DOT federally funded roadway and interchange projects. Her relevant experience includes: Thorne Road Bridge, County of Monterey, CA. Tisha was the Office Engineer for this $7M bridge replacement and roadway widening project. This project consisted of a new 600 -foot, 4 -span, post- tensioned box girder superstructure over the Arroyo Seco River on 8 foot x 5.5 foot oblong bent columns, driven steel piling; new roadway; drainage; earthwork; traffic control. The project was funded by state and federal funds and administered in accordance with the Caltrans LAPM. The permits required strict enforcement of the environmentally sensitive areas, SWPPP enforcement, as well as coordination with the Department of Fish & Wildlife. Tisha's responsible for maintaining project records per LAPM; progress pay estimates; CCO, RFI, submittal tracking; extra work bills; labor compliance; WSWDs; and checking quantity sheets. Vineyard Drive Interchange Improvements at US 101, County of San Luis Obispo, CA. Tisha was involved in the final project closeout for this $5.5M bridge and on /off ramp widening project that involved construction of a two -span, post- tensioned concrete box girder bridge, and widening of the north and south bound off - ramps. Other elements included Type 1 retaining walls soldier pile tieback wall, traffic signals, drainage systems, significant earthwork, AC grinding and paving, and traffic control. Significant coordination was required with several utility relocations including overhead electrical lines and poles, telephone, gas, and a 30 cm water line. Constructed within Caltrans right -of -way and administered per the Caltrans Local Assistance Procedures Manual. Section 2. Key Staff and Organization Chart Tisha Bryant i RESUME PG 1 Willow Road Interchange at US 101, County of San Luis Obispo, CA. Tisha was the Office Engineer for this $20M new interchange construction project constructed three now bridges, realigned US 101 to accommodate stage construction, constructed new north and south bound on -ramps and off - ramps, and constructed approximately one mile of new county roadway. The project was constructed in multiple stages to accommodate highway traffic and involved strict environmental requirements and ESA limits and several utility relocations. Coordination with Caltrans, the County, utilities, and adjacent property owners was significant. Other elements included 250,000 cubic yards of earthwork, over 18,000 tons HMA paving, Type 1 retaining walls, post- tensioned tieback walls, extensive shoring, traffic signals, drainage systems, AC grinding, and traffic control. Constructed within Caltrans right -of -way and administered per the Caltrans Local Assistance Procedures Manual. As Office Engineer, Tisha was responsible for contract administration and document control; meeting minutes; tracking CCOs, RFls, submittals; monthly pay estimates; traffic control updates; and assisting the RE with coordination. Lewis Road (State Route 34) Grade Separation, County of Ventura, CA. Tisha was the Office Engineer for this $18M Caltrans oversight project, which widened the existing State highway for approximately one mile. The project included stage construction; construction of a new 187 meter, 5 -span, post- tensioned box girder bridge; large diameter CIDH piles; a 95 meter long MSE wall; reinforced concrete retaining walls; over 1,500 feet of reinforced concrete box culvert; RCP; signals and lighting, traffic control; irrigation and planting; and utility relocation. The bridge was constructed over the railroad and required construction of a temporary railroad shoofly. The project was federally - funded and was administered per Caltrans procedures and standards. Tisha was responsible for maintaining project records in accordance with Caltrans procedures; progress pay estimates; CCO, RFI, submittal tracking; daily extra work bills; labor compliance; WSWDs; checking quantity sheets. E N G I N E E R S I N C Firm • Pacific Crest Engineering, Inc. Areas of Expertise • Special inspection - soil, asphalt, concrete • Public works, pipelines, water works projects • Bridges, structures, and roadway construction • Schools, hospitals, and universities • Coastal engineering • Special geotechnical solutions • Forensic engineering Years of Experience • 24 Licensing • Professional Civil Engineer, CA No. 58578 • Professional Geotechnical Engineer, CA No. 2718 • Qualified SWPPP Developer (QSD) No. 20502 • Qualified SWPPP Practitioner (QSP) No. 20502 • [CC Soils Special Inspector No. 8029279 -EC • Water Treatment Operator Grade T2 • Water Distribution Operator Grade T2 Education • M.S. Civil Engineering, San Jose State University • B.S. Industrial Engineering, California Polytechnic State University, San Luis Obispo Elizabeth Mitchell, PE. GE, QSD/QSP I RESUME PG 1 Elizabeth Mitchell, PE, GE, QSD /QSP Materials Testing For the past 24 years, Ms. Mitchell has provided management, development and design for wide range of geotechnical engineering projects, including various industrial facilities, infrastructure, commercial buildings, schools and universities, water tanks and pipelines, forensic studies, light bridges, landslide repair, and single and multi - family developments. Her project experience has consisted of design and development of geotechnical investigation studies, with emphasis in the area of complex karst conditions, geotechnical analysis, coastal engineering, slope stability, liquefaction analysis, settlement analysis, identification and mitigation of structural pavement distress, expansive soil conditions, subsurface investigation and design of deep and shallow foundation systems. Ms. Mitchell also provides technical direction and field engineering during construction phases for moderate to large -scale projects and other complex sites with geotechnical challenges. This also includes exercising project management skills to resolve disputes while maintaining good client relations and the appropriate standard of care. Her project management responsibilities include supervision and peer review for department engineering and field staff. The following list illustrates Ms. Mitchell's experience with management, geotechnical design and construction -phase earthwork and special inspection projects: • State Highway One, Soquel to Morrissey Auxiliary Lanes Project • Carmel Valley Road Pavement Replacement Project, Monterey County • Monterey Desalination Plant, Marina, California • San Lorenzo Pedestrian Bridge Project, City of Santa Cruz • Biomedical Sciences Facility, UC Santa Cruz • New Cogeneration Plant, UC Santa Cruz • Storm Water Detention Infiltration Study, CSU Monterey Bay • High Street Reservoir #2 Project, City of Santa Cruz • Campus Core Cooling Water System Project, UC Santa Cruz • Lexington Elementary School Slope Stability Study • Salsipuedes Creek Levee Stabilization Project, County of Santa Cruz Section 2 Key Staff and Organization Chart • Pajaro Valley Water Management Agency Coastal Distribution and Import Pipeline Projects, • Monterey County, California • City of Watsonville Filter Plant and Intake Structures Project • Villa Del Monte Water Tank Project, Santa Cruz, Califomia Proposal for Eigleber y Street Resurfacing Construction Management Services I SEC 3. 1 E N G I N E E R S i N c Section 3. Past and Current Federally- Funded CM Projects MINIS Engineers, Inc Castroville Boulevard Overlay, County of Monterey Project Reference Enrique Saavedra, PE, Senior Civil Engineer; Ph 831.755.8970 Date 2014 This $1.2M project consisted of mainly a Hot Mix Asphalt (HMA) (Type 1 A) overlay of Castroville Boulevard between State Route 156 and San Miguel Road. Castroville Boulevard was overlaid with HMA (Type A) and required shoulder backing as part of the construction. The project involved 72,573 square yards of cold plane; clearing and grubbing; 104 tons of slurry seal; 10,212 tons of HMA (Type A); 8 tons of tack coat; raising utility covers; electrical inductive loop detector; and an additive alternative of 2,041 tons of HMA (Type A). An adjacent bike path —from approximately State Route 156 to Dolan Road —is located on the project site. The project also involved construction area signs, traffic control monitoring, job site management, and implementation of a Storm Water Pollution Control Plan ( SWPPP). MNS provided construction inspection. Coe Avenue Widening Improvements, City of Seaside Project Reference Tim O'Halloran, City Engineer Ph 831.899.6825 Date 2011 -2012 This $1.5M roadway widening project provided a new Class If bikeway and new sideway, curb and gutter along the Coe Avenue in the City of Seaside. Construction elements included 6,500 cubic yards of excavation; 7,200 feet of curb and gutter; 1,000 feet of 24" HDPE 8' to 12' in depth; SDMH and SSMH; CMU structural retaining walls; 5,500 tons HMA mainline paving; 500 tons trench paveback; thermoplastic striping and markings; Type 1 slurry coat; removal of 30, 36" to 96" x 90' to 150' high Eucalyptus Section 3 Past and Current Federally -Funded CM Prc,; a,_t; trees; and daily traffic control. MNS provided construction management and inspection. San Juan Highway and Bike Path Widening, County of San Benito Project Reference Arman Nazemi, PE, Assistant Director of Public Works; Ph 831.636.4170 Date 2011 -2012 This $1.6M project widened the northbound r - -�and southbound shoulders along San Juan Highway for three miles to construct bike lanes. Construction elements included 8,500 cubic yards of excavation; 700 feet of curbs and gutters, 500 feet of 24 inch HDPE, 8 inches in depth; 7,500 tons of HMA mainline paving; 100 tons of trench paveback; thermoplastic striping and markings; Type 1 slurry coat. This project required daily traffic control and SWPPP monitoring. MNS served as an ESA environmental trainer for all personnel working on project, environmental monitor, and coordinated all work and activities between County of San Benito, City of San Juan Bautista, and the school district. MNS provided construction management and inspection. El Rancho Way /Hyland Drive Storm Drain and Street Improvements, County of Monterey Project Reference Enrique Saavedra, PE, Senior Civil Engineer, Ph 831.755.8970 Date 2010 -2011 This $1.8M project featured storm drain and street improvements at El Rancho Way and Hyland Drive in Boronda. r r - Construction elements included relocating the sewer main, new storm drains systems (12 ", 18 ", 30 ", and 36 ") and manholes; installing a stormwater treatment system and sewer and facilities; reconstructing the entire roadway section on several streets; and constructing curbs and gutters, retaining walls to accommodate new sidewalks, residential !� Proposal for Eigieoerry Street Resurfacing Construction Management Services I SEC 3. 2 E N G I N E E R S I N C driveways, and new fencing. Additional elements included structural section, including removal of the existing section and replacement with HMA over CI -2- AB, thermoplastic striping and pavement markers; removal of unsuitable material at subgrade; and relocation of the PG &E conduit. Important aspects of this project included traffic control and public outreach. MNS provided construction management and inspection, including project supervision, roadway inspection, schedule control, construction records, safety, labor compliance /EEO management, change orders, quality assurance, claims, and traffic safety. State Route 25 Safety and Operational Improvements, SBCOG Project Reference Mary GfRmt Transportation Planning Manager, Ph 831.637.7665 Date 2008 -2010 - - - -- ' -- _ This $12M safety and operational improvements project consisted of widening 4.9 miles of j1- State Route 25 and modifying existing access roads. Project elements included multiple staging and traffic control, roadway excavation, extensive earthwork and grading, drainage, AC paving, lighting /electrical, striping, landscaping and irrigation. In addition to extensive SWPPP measures, there were several environmentally sensitive areas within the project. The highway runs through several farms and required coordination and constant communication with the property owners so as not to disrupt their operations. This project was constructed within the Caltrans right of way under Caltrans oversight. It required close coordination with Caltrans and was administered in accordance with Caltrans Local Assistance Methods and Procedures. This project was funded by local redevelopment and Proposition 42 funds. MNS provided construction management and inspection services for the project. Section 3. Past and Current Federally- Funded CM Projects Various Roadway and Drainage Projects, City of Goleta Project Reference lbDsemarie Gaglione, PE, Director of PaWic Works; Ph 805.961.7500 Date 2008 - present As part of an on -call construction inspection contract, MNS has - ' provided construction ff I inspection to various I� local roadway and drainage projects. Projects include: • Los Cameros Road /Hollister Avenue Street Improvements: This roadway project improved and widened two main arterials that access UC Santa Barbara, City Hall, and commercial, industrial, and professional businesses. Construction elements included widening the existing roadways; grading; curbs, gutters, and sidewalks; drainage improvements; subgrade remediation; HMA paving; and daily traffic control. Construction was within the City's right of way. • Fairview Avenue Widening: Construction elements included drainage improvements, reinforced concrete pipes, and new sidewalks, curbs and gutters. This project required coordination with the City of Goleta, City of Santa Barbara, and the Santa Barbara Metropolitan Transportation District. • Sumida Gardens Roadway Construction: Construction elements included subgrading; grading; sewer, water, electric, and gas utility lines; storm drainage; sidewalks; and asphalt paving. • Calle Real Grinding and Overlay: Construction elements included removing excess asphalt and repaving to facilitate overflow water conditions at San Pedro Creek. • Las Vegas and San Pedro Creeks Box Culvert Repairs: Construction for this emergency repair project included removing and reconstructing the middle stem wall of existing box culverts; concrete saw cutting; concrete removal; doweling; bar reinforcement; and placement of structural concrete. ,i. V Proposal for Eigieberry Street Resurfacing Construction Management Services I SEC 3. 3 E N G I N E E R S I I N C State Route 154 Safety and Operational Improvements, Group II, SBCAG Project Reference Jim Kemp, Executive Director Ph 805.961.8900 Date 2007 -2009 The scope of this $5M project provided for operational -� improvements along State Route 154 (San Marcos Pass). After Identification of 28 - potential improvement locations along State Route 154, the project was segregated into two phases of work based upon priority and schedule. Phase II included safety and operational improvements for passing lanes, turn lanes, and pull outs on State Route 154. Construction elements included significant earthwork and grading, drainage structures, soldier pile wall, AC paving, striping, MBGR, SWPPP compliance, planting and irrigation, and traffic control. The project required daily inspection of the contract work and coordination with SBCAG, Caltrans, and the US Forest Service. Administration responsibilities included coordination traffic control /lane closures; review and analysis of change orders, documentation, labor compliance, schedule and cost control, tracking item quantities and costs. This was a Caltrans oversight project and was constructed per Caltrans specifications. MNS provided constructability review, construction management, construction staking, hydrologic and hydraulic studies, and materials testing. Annual Street Overlay Program, County of San Luis Obispo Project Reference David O'Halloran, Construction Dhdslon Manager Ph 805.781.4387 Date 2009 This $1.8M project featured repair and replacement of existing damaged asphalt and aggregate base in A distressed areas for 2.5 miles on Lopez Drive. Administered in accordance with Caltrans Section 3: Past and Current Federally - Funded CM Projects Chapter 39 HMA specifications, construction included: cold planed and overlaid pavement with 0.20' Hot Mix Asphalt (HMA); paved over 800 square yards of miscellaneous areas such as driveways and turn pockets, 13,000 linear feet of HMA dike overlay; and raised over 2,900 linear feet of existing metal beam guard rail. MNS coordinated and closely monitored all construction activities and materials testing, including verification of the Job Mix Formula (JMF) and paving production startup evaluation. MNS provided construction management and inspection, including coordination of all contract administration activities under the Federal guidelines as required by the American Recovery and Reinvestment Act (ARRA). Various Street Rehabilitation Projects, City of Buellton Project Reference Rose Hess, PE, Director of Public Works Ph 805.688.5177 Date Various MNS has supported nearly all of the City's ii pavement rehabilitation and concrete repair projects over the past 10 years, including overlays, reconstructions, ARHM ti>tic�ic sealcoats and chip seals, Types 1 -III slurry seals, road widenings, new roadway designs, repairs to sidewalks, driveways, curbs and gutters, handicap ramps, cross gutters, and spandrels throughout the City. Projects involved coordination with Caltrans and federal and state funding administration. MNS provided construction management and inspection services. Sample projects include: • Pavement Maintenance Program: First Street grind and overlay, and Central Avenue alley reconstruction. • Pavement Maintenance Program: Industrial Way, McMurray Road, Avenue of the Flags, and Ballard Canyon. • Pavement Maintenance Program: South Avenue of the Flags. • Citywide Pavement Rehabilitation and Striping. • RDA Streetscape Improvement Project i� Proposal for Eigleberry Street Resurfacing Construction Management Services I SEC 14 E N G I N E E R S I N C Annual Street Overlay Programs, City of Roadway and Pavement Rehabilitation, City of Carpinteria Oxnard Project Reference Charles Ebeling, PE, TE, Director of Public Works, Ph 805.684.5405 Date 1991 - present Throughout the years, MNS has performed reviews of selected streets within the City to determine types of maintenance, provide construction inspection services for annual overlay programs. Review responsibilities included: Calculating construction quantities and prepared the project specifications and manual. Projects included: Rubberized overlay (ARHM) and Asphalt Rubber Aggregate Membrane (ARAM or SAMI -R). MNS provides construction management and inspection. State Route 1 Widening at Harmony, County of San Luis Obispo Project Reference David O'Halloran, Construction Division Manager Ph 805.781.4387 Date 2008 This $1.2M project featured a one mile roadway replacement, widening of north and south bound shoulders, and construction of a new left -hand turn pocket on State Route 1 at Harmony. Administered in accordance with Caltrans standards and procedures and located within the State right of way, construction included: Extensive embankment fills; slope excavation; grading; multiple drainage structures; asphalt paving; traffic control; striping; erosion control; and landscaping and irrigation. This project also required protection of multiple ESAs. MNS provided construction management and inspection. Section 3. Past and Current Federally - Funded CM Projects Project Ref erne Daniel Rydberg, PE, Capital Projects Manager, Ph 805.385.8280 Date 2008 As part of the City's x 1. 'Al ; Historic Enhancement and Revitalization of Oxnard (HERO) program, MNS provided on -call engineering design, construction inspection, and land surveying services for several roadway and pavement rehabilitation projects. Project elements included: reconstruction of roads and alleys, pavement overlay, replacement of damaged concrete, new roadway signage, and traffic lane configuration design. Projects included: • Cabrillo Neighborhood Resurfacing (ENG, CM, SUR) • Doris Street Resurfacing (ENG, CM, SUR) • Hemlock Street Resurfacing (ENG, CM, SUR) • J Street Resurfacing (ENG, CM, SUR) • Rose Avenue /Gonzales Road Resurfacing (ENG, CM, SUR) • Rose Park Neighborhood Resurfacing /Alley Reconstruction (ENG, CM, SUR) • Ormond Beach Resurfacing (ENG, SUR) • Oxnard Boulevard Resurfacing and Water Line (ENG, SUR) • Saviers Road Resurfacing (ENG, SUR) • Southwinds Neighborhood Resurfacing (ENG, SUR) • Via Marina Neighborhood Resurfacing (ENG, CM) • Ventura Road from Channel Islands Boulevard to Wooley Road (ENG, CM) • Gonzales Road from Patterson Road to Oxnard Boulevard (ENG, CM) • El Rio West Alley Reconstruction (ENG) MNS provided engineering design, construction inspection, and land surveying. Proposal for Eigleberry Street Resurfacing Construction Management Services I SEC 3. 5 E N G I N E E R S I N C P:�Irifjrr Cry`,+ Erin :veering. I— State Route 1 Soquel to Morrissey Auxiliary Lanes, City of Santa Cruz, CA Project Reference Bruce Schewchuk, Project Manager, Ph 925.756.2381 Date - - - - - -- 2012-2014 The State Route 1 widening Project in the City of Santa Cruz ' : Z sl, includes widening . approximately 1 mile of Am A the California Coastal State Route 1 from 2 to 3 lanes between Soquel Drive and Morrissey Boulevard. The project also included the demolition and reconstruction of the 188 - ft. long and 46 -ft. wide La Fonda Avenue Bridge. The new bridge consists of a pre- stressed concrete box girder superstructure on spread footing supported columns and cantilever abutments built straight across the highway. Pacific Crest Engineering Inc. provided special inspection testing services to Parsons Brinckerhoff for this project including; soil /HMA compaction testing, soil /aggregate /HMA lab testing, and concrete sampling. All testing services were summarized in a written report upon completion of each project phase. PCE provided both CALTRANS certified Field Technicians and a certified CALTRANS laboratory for this project. General Jim Moore Boulevard and Eucalyptus Road, Fort Ord Reuse Authority, CA Project Reference Jim Arnold, Project Manager, Ph 831.883.3672 Date 2004 -2011 The General Jim Moore Boulevard and Eucalyptus Road Improvement Project in the Former Fort Ord Military Facility included the widening and realignment of General Jim Moore Boulevard for a distance of approximately 3.4 miles, and the improvement and widening of Eucalyptus Road for a distance of 1.6 miles. Pacific Crest Engineering Inc. completed a geotechnical investigation for this project. The investigation included a total of 25 test borings, s Pas; r]np Cfi Pr ,)jdc:s and addressed site grading and compaction requirements, new pavement sections, overlay pavement sections, and utility trench backfill requirements. This report was followed up by observation and testing services for the multiple construction phases of the project including; plan review, observation of grading, soil /HMA compaction testing, and soil /Aggregate /HMA lab testing. Our observation and testing services were concluded with a final report summarizing all onsite activities. San Lorenzo River Pedestrian Bridge, City of Santa Cruz, CA Project Reference Joshua Spangrud, PA Project Manager, Ph 831.420.5178 Date 2008 -2009 Pacific Crest Engineering provided pier drilling observation on a continuous basis and - -_ y collected concrete cylinder samples for a wy� new pedestrian bridge ` spanning the San Lorenzo River just south of Highway One in Santa Cruz. PCE was on site from observing the construction of the drilled pier foundation system for the new bridge and collecting concrete samples. The piers depths ranged in depth from 77 feet to 140 feet in depth. Upon completion of the piers, a report was issued that included the drilling logs for each pier and a final geologic map and cross - section reflective of the geologic conditions observed during construction. Concrete sampling and testing was completed in accordance with Cal -Trans test procedures. _eW,7�7M Proposal for Eigiet>erry Street Resurfacing Construction Management Services I SEC 4. 1 E N G I N E E R S I N C Section 4. Services, Needs, and Understanding Project Understanding It is our understanding the City of Gilroy seeks a professional engineering and construction management firm to provide construction management services for the Eigleberry Street Resurfacing project. This project involves 3,600 tons of removing and replacing hot mix asphalt, 10,400 square yards of concrete profiling grind, various quantities of minor concrete work, 24 curb access ramp upgrades, thermoplastic striping, thermoplastic marking, and utility adjustments. Because this project is federally- funded, the City requires a firm with thorough knowledge of the contract administration and filing requirements of federally- funded projects including those administered under the Caltrans Local Assistance Procedure Manual (LAPM). Project Approach/Scope of Work Through its participation as the construction manager for both the Eigleberry Street Water Main and 6th Street Improvement projects, MNS has had the opportunity to better understand the requirements and needs of the City of Gilroy. The MNS team has established excellent relationships with the City of Gilroy team and with the community residing on Eigleberry Street. MNS plans on maintaining these good relationships by continuing its daily, hands -on management of the work as well as extensive interaction with the City management team. This has been the key to success of the prior projects. By proactively managing the projects on behalf of the City, MNS helps ensure successful and quality projects. MNS plans to continue the assignment of Willy Nowotny, PMP as Project Manager and Ken Shaner as the Senior Construction Inspector for this project. Both Willy and Ken are known to the City staff and experienced in the contract administration rigors of federal projects. Prior to MNS, Willy was project director for a $58M cleanup of a Superfund site near Atlantic City, New Jersey. This federally- funded project was jointly administered by the EPA and the US Army Corps of Engineers. The special requirements of this project are very similar to those required of federal funding of road projects such as Eigleberry Street. Most recently, Ken Shaner completed work as Senior Construction Inspector for the $75M, federally- funded Prunedale Improvements Project for Caltrans District 5. This project involved the exact requirements as the Eigleberry Street Resurfacing project. As a team, both Willy and Ken will work together to ensure each and every contract administration requirement is maintained and the project will stand ready for audit as may be required. As in the previous projects, Willy will maintain responsibility for construction administration of the contract and all related activities. Ken will maintain responsibility for daily field operations and record keeping. See Table 1 on page 4.3. MNS has included Tisha Bryant to the team as Contract Administrator. Tisha has over 14 years of experience in the proper document control of federally- funded and Caltrans projects. Most recently she provided document control services for the $75M, federally- funded Prunedale Improvements Project for Caltrans District 5. In addition to the daily record keeping activities, the MNS team will: • Administer the contract in accordance with the Caltrans Local Assistance Procedure Manual (LAPM) • Provide material testing consistent with Caltrans requirements. • Provide independent backup information to support costs paid. • Review RFIs and Submittals • Maintain daily and cumulative quantity calculation sheets for each contract bid item and for each progress pay estimate. • Provide an independent estimate for proposed contract change order amounts. • Administer Contract Time and maintain a weekly statement of working days. • Analyze the contractor provided construction progress schedule (CPM). • Proactively manage the project schedule by expedited issuance of field directives (as appropriate) to mitigate project potential delays. • Manage the project change order process. • On behalf of the City, provide a proactive approach to the project, including (if appropriate) suggesting work to be completed that could enhance the overall value of the project. 430: tJ M Proposal for Eigleberry Street Resurfacing Construction Management Services I SEC 4. 2 E N G I N E E R S ! N C • Manage the project contractor payment process including unit quantity record keeping and unit bid quantities. • Make adjustments to bid quantities as appropriate. • Work carefully with the contractor to establish lump sum prices for contract changes where appropriate • Monitor the project for safety Additionally, the MNS CM team will monitor the additional record keeping requirements required by federal funding with regard to: • EEO /Labor Compliance. This includes: – Reviewing contractor - provided certified payrolls including spot checking for hour and wage rates in comparison to diaries. – Proper posting of all requisite posters, and federal information requirements including OSHA, Cal /OSHA, Department of Labor, etc. – Conducting employee interviews on a periodic basis per Caltrans requirements. DBE Administration. This includes: – Reviewing DBE contracts and fully understand and monitor scope and contract value. – Monitoring participation of listed DBEs. Managing process if substitution is proposed. – Keeping contemporaneous DBE utilization and trucking documentation. Preparing final reports of utilization Submittals – Managing submittal review process, including record keeping and distribution. – Ensuring all materials utilized are formally approved. – Maintaining adequate records to memorialize that materials utilized were formally approved Special Federally Funding Requirem¢n`, are! Manaciement Practices MNS understands the work associated with the Eigleberry Street Resurfacing project is partially financed with federal funds. As such, utilization of federal funding requires additional expertise and experience in maintaining the proper project filing systems and document records. MNS has extensive experience with federally- funded projects; approximately 75% of our construction management projects are federally- funded. MNS intends to utilize its proven systems of document administration and control to ensure the project is administered in exact accordance to these requirements. The MNS team — including Project Manager, Senior Construction Inspector, and Contract Administrator =has Section 4. Services. Needs, and Understanding extensive experience in federal government and Caltrans documentation requirements. The MNS project filing system is developed in exact accordance with the requirements of Caltrans Uniform File Management System as detailed in Section 5 -102D of the Caltrans Construction Contract Administration document. In addition to the stringent document control requirements, federal funding involves additional requirements of contemporaneous record keeping. MNS provides the tools and training to its field management team to ensure we adhere to these stringent additional requirements. For example, the MNS Daily Diary is developed to ensure a contemporaneous record of the project's activities are maintained on a daily basis. Completed daily, the diary records such information as: • Weather • Labor onsite that day including names, classifications, etc. • Equipment onsite including make, model, number of hours operated, etc. • Correlation between contract bid items and productive hours used or left idle • Description of work completed during the day correlated to unit work activities description • Discussions with contractor, and subcontractor(s) • Field conditions and their impact on production during the day • Material test results • Safety issues (traffic control, construction safety, etc.) • Inefficiencies, down time • Construction and material quantities • Project photos taken during the day to document progress or issues • Tally of bid quantities completed during the day. • Record of verbal field direction given or received during the day Document samples for federally- funded projects are provided in Appendix 2. -\ M Proposal for Eigleoerry Street Resurfacing Construction Management Services I SEC 4. 3 E N G I N E E R S I N C Table 1. Task Description P= Primary Responsibility L c C S= Support r 3 o _ � z Verify pay quantities and review of pay requests. P S Materials testing as per specifications and in conformance with City of Gilroy Quality Assurance Plan. P Attend meeting(s) with City to discuss /review construction management issues. S P General inspection of daily work and conformance with project plans and specifications. P S Be aware of and have contractor correct any unsafe conditions. P S Verify any required contractor notification of construction work or road closure notifications as required in the specifications. P S Prepare, in consultation with City, field orders and change orders on City form. S iP _ Inspect detour and construction signing/public safety. P S Collect certificates of compliance and weight/quantity certificates. P S Coordinate with City departments, as applicable. P S Resolve construction issues, in consultation with City and /or contractor. S P Resolve citizen complaints related to the construction. S P Schedule, attend, facilitate, and run pre - construction meeting, periodic construction progress meetings. S P Any other reasonable and customary construction management and inspection functions necessary to fairly, efficiently, and safety see a project to a successful completion, in conformance with the plans, specifications. S P Coordinate with the designer as necessary. S P Coordinate with the City of Gilroy. P P Review proposed design changes, if any. -S P Coordinate with adjacent landowners/business owners. P S Monitor compliance with environmental mitigations, if any. P S Monitor compliance with storm water pollution prevention measures. P S Perform pre - construction documentation of exiting site conditions and /or verify that the contractor has done so (as called for in specifications). S P Perform inspection services to monitor the contractor's work to ensure compliance with plans and specifications. P S Coordinate, track, approve or reject, and process submittals and shop drawings. S P Review change order requests and provide recommendation to the City. S P Log and track contractor RFls. S P Review contractor billings, verify, correctness and quantities, and provide recommendation to the City. S P Conduct construction progress meetings and document meetings through minutes, S P Coordinate special inspections, material testing and special testing. P S Closeout activities, including notice of completion, punch list, and final payments, including preparation of any final change order to account of the difference between bid quantities and final quantities as needed. P P Section 4. Services Needs Understanding Proposal for Eigleberry Street Resurfacing Construction Management Services I SEC 5 1 4W[7�793 E N G I N E E R S I N C Section 5. References Firm Reference Projects Enrique Saavedra, PE, Senior Civil Engineer Castroville Boulevard Overlay MNS Engineers, County of Monterey El Rancho Way /Hyland Drive Storm Drain and Inc 168 W. Alisal Street, Second Floor, Salinas, 93901 Street Improvements Ph 831.755.8970 David O'Halloran, PE, Construction Division Manager . Annual Street Overlay Program County of San Luis Obispo 1055 Monterey Street, San Luis Obispo, 93408 State Route 1 Widening at Harmony Ph 805.781.4387 Tim O'Halloran, PE, City Engineer City of Seaside 440 Harcourt Avenue, Seaside, 93955 Ph 831.899.6825 Pacific Crest Engineering, Inc Section 5. Refererces • Coe Avenue Widening Improvements Rose Hess, PE, Director of Public Works Buellton Annual Street Overlay Programs City of Buellton 107 West Highway 246, Buellton, 93427 Ph 805.688.5177 Bruce Shewchuk, Project Manager State Route 1 Soquel to Morrissey Auxiliary Lanes Parsons Brinckerhoff Ph 925.756.2381 Jim Arnold, Project Manager • General Jim Moore Boulevard and Eucalyptus Road Fort Ord Reuse Authority (FORA) Ph 831.883.3672 Joshua Spangrud, PE, Project Manager City of Santa Cruz Ph 831.420.5178 • San Lorenzo River Pedestrian Bridge —� Proposal for Elgleberry Street Resurfacing Construction Management Services I SEC 6. 1 E N G I N E E R S I N C Section 6. Hourly Rate Schedule MNS Engineers Standard Schedule of Fees Effective July 1, 2014 through June 30, 2015 Construction Man Principal Construction Manager Senior Construction Manager Project Manager /Construction Manager Resident Engineer Construction Inspector (PW) Office Engineer agement $200 185 170 170 138 Im Direct Expenses Use of outside consultants as well as copies, blueprints, survey stakes, monuments, computer plots, telephone, travel (out of area) and all similar charges directly connected with the work will be charged at cost plus fifteen percent (15 %). Mileage will be charged at the current federal mileage reimbursement rate. Prevailing Wage Rates Rates shown with Prevailing Wage "(PW)" annotation are used for field work on projects subject to federal or state prevailing wage law. Section 6. Hourly Rate Schedule and Cost Proposal r= Proposal for Eiglaberry Street Resurfacing Construction Management Services A 1 ENGINEERS I N C Appendix 1. Attachment Attachment A Appendix t. Attachment Acceptance of Contract Requirements Acknowledgement ATTACHMENT A - ACCEPTANCE OF CONTRACT REQUIREMENTS ACKNOWLEDGEMENT I, Greg Chelini , declare as follows: That I am the Greg Chei,r of MNS Engineers. Inc , the Consultant making the attached submittal, and that I have read the sample Agreement for Services (Attament B), including the general liability insurance & indemnification requirements, and the professional liability insurance requirements contained therein, and hereby state that I understand and am willing to abide by, and can meet the requirements of the agreement, including insurance and indemnification requirements, and including meeting the professional liability requirements (see Article 5.D. of the agreement), without modification thereto, should my firm be selected for a project or projects based on my qualifications and proposal, assuming a mutually agreeable scope, fee, and schedule can be established. Signed this ' 3 day of Januarj , 201 By Title: Vice President A -1 rProposal for Eigieoerry Street Resurfacing Construction Management services I A.2 E N G I N E E R S I N C Appendix 2. Document Samples for Federally- Funded Projects Category 1 Project Category File Index Category 22 Weekly Progress Meeting Minutes Category 27 Weekly Statement of Working Days Category 46 Inspector Daily Report Category 48 Quantity Calculation Sheet Category 60 Construction Manager's Monthly Report Category 61 Contractor Pay Estimate Appendix 2. Document Samples for Faderally -Funded Projects Updated /Printed on: 11121201.5 Page 1 of 7 Eigleberry Street Resurfacing Project (ERSP) Project 14- PW- 215 /STPL- 5034(025) Organization of Project Documents Category No. Heading Eigleberry Street Resurfacing Protect 1 PROJECT PERSONNEL CE -M- -0101 Report gfAssigrmen; 2 PROJECT OFFICE EQUIPMENT AND SUPPLIES 3 EQUIPMENT & PERSONNEL COST REPORTS 4 SERVICE CONTRACT 5 GENERAL CORRESPONDENCE 5.1.1 To Contractor 5.1.2 From Contractor 5.2.1 To Design Engineer 5.2.2 From Design Engineer 5.3.1 To City of Gilroy 5.3.2 From City of Gilroy 5.4.1 To Caltrans 5.4.2 From Caltrans 5.5.1 To Materials Testing 5.5.2 From Materials Testing 5.6.1 To Others 5.6.2 From Others 5.7 To /From MNS Staff 6 SAFETY 6.0 Correspondence 6.1 Safety Meetings 6.2 Accident Prevention Plan 6.3 Contractor Safety 7 PUBLIC RELATIONS 8 CONSTRUCTION SURVEYS 8.0 Correspondence 8.1 Survey RFIs 8.2 MNS Survey Requests 8.3 Contractor Survey Requests (with Cut Sheets) 8.4 Survey Cut Sheets 8.5 Misc. Grade Calcs 8.6 Area Topo Check 8.7 Right of Way 9 WELDING 9.1 Welding Quality Control Plans 9.2 Welders' Certifications 9.3 Welding Inspection Reports (TL -38) 10 REQUESTS FOR INFORMATION (RFI) 10.0 RFIs from MNS to Others 10.01 RFI 1 (description) (and so on for each RFI; use Logfor tracking) 11 INFORMATION FURNISHED AT START OF PROJECT 11.1 Contract Documents (Including NTP) (Use Logfor tracking) 11.2 Proposal, Scope of Services, & Reviews 11.3 Project Plans, Special Provisions, & Addendums 11.4 Bid Results and Bid Docs 11.5 Reports 11.6 Utilities 2015 MNS: Category 1 - Project Category File Index.xlsx Updated /Printed on: 111212015 Page 1 of 7 Category No. Heading Eigleberry Street Resurfacing Project 12 CONTRACTOR & SUBCONTRACTOR 12.1 Contractor's Organization 12.2 Contractor's Equipment List 12.3 List of Subcontractors CE:11- -1201 Subcontracting Request 12.4 Insurance Documents 12.5 Preliminary Notices from Vendors or Subcontractors 13 SIGNS and STRIPING 13.0 Correspondence 13.1 Layout of Construction Signs 13.2 Detour Design, Striping, and Signing 13.3 Traffic Striping Diagrams 13.4 Permanent Signs 14 PHOTOGRAPH RECORDS 14.1. Before Construction 14.2 During Construction Create subfolder for each inspector, then sub- subfolders per month, and file photos by date (Inspector name) 2013 -08 Aug 2013 -09 Sept (and so on for each month) 14.3 After Construction 15 ACCIDENTS 16 UTILITY AGREEMENTS 16.0 Correspondence 16.01 (Utility Company name) (and so on for each utility) 17 UTILITY WORK PERFORMED 17.0 Correspondence 17.01 (Utility Company name) (and so on for each utility) (Location 1) Daily Reports and Misc. Information (and so on for each location) 18 AGREEMENTS / PERMITS 18.1 Cooperative Agreement 18.2 Encroachment Permit 18.3 Disposal Agreements 18.4 Environmental Agreements 18.5 Army Corps of Engineers 18.6 Fish and Wildlife 18.7 National Marine Fisheries Services (NMFS) 19 HAZARDOUS WASTE / LEAD COMPLIANCE / RECYCLE MATERIALS 19.1 Hazardous Waste 19.2 Lead Compliance 19.3 Recycle Materials 20 STORM WATER POLLUTION PREVENTION PLAN (SWPPP) 20.01 SWPPP 20.02 SWPPP Amendments (& Dewatering) 20.03 Water Pollution Control Schedule Updates 20.05 Notice of Intent 20.06 Legally Responsible Person Authorization of Approved Signatory 20.10 Correspondence 20.21 Subcontractor Contact Information and Notification Letters 20.22 Material Suppliers Contact Information and Notification Letters 20.23 Contractor Personnel Training Documentation 20.31 Contractor Stormwater Site Inspection Reports 20.32 Caltrans Stormwater Site Inspection Reports 20.33 Site Visual Monitoring Inspection Reports 2015 MNS: Category 1 - Project Category File lndex.xlsx Updated /Printed on: 111212015 Page 3 of 7 Category No. Heading Ei leberry Street Resurfacing Project 20.34 Best Management Practices Weekly Status Reports 20.35 Corrective Actions Summary 20.40 Weather Monitoring Reports 20.45 Storm /Rain Event Action, Sampling and Analysis Plan 20.51 Non - Visible Pollutant Sampling and Test Results 20.52 Turbidity, pH, and SSC Sampling and Test Results 20.53 Required Regional Water Board Monitoring Sampling and Test Results 20.54 ATS Monitoring Sampling and Test Results 20.55 Field Testing Equipment Maintenance and Calibration Records 20.61 Notice of Discharge Reports 20.62 Numeric Action Levels Exceedance Reports 20.63 Numeric Effluent Limitations Violation Reports 20.70 Annual Certification of Compliance 20.80 Stormwater Annual Reports 20.90 Notice of Termination 20.91 Agency BMP Procedures 20.99 QSP & QSD Certifications CEM -2023: SWPPP Training Record CEM -2024: SWPPP Training Log CEM -2030: Stormwater Site Inspection Report CEM -2031: Daily Stormwater Site Inspection Report CEM -2034: Stormwater Best Management Status Report CEM -2035: Stormwater Site Inspection Report Corrective Actions Summary CEM -2040: Weather Forecast Log CEM -2041: Weather Monitoring Log CEM -2045: Rain Event Action Plan — Highway Construction Phase CEM -2046: Rain Event Action Plan — Plant Establishment Phase CEM -2047: Rain Event Action Plan — Inactive Project CEM -2048: Storm Event Sampling and Analysis Plan CEM -2049: Qualifying Rain Event Sampling and Analysis Plan CEM -2050: Sample Information, Identification, and Chain -of- Custody Record CEM -2051: Stormwater Sampling and Analysis Log CEM -2052: Stormwater Sample Field Test Report CEM -2055: Stormwater Equipment Maintenance Log CEM -2056: Stormwater Turbidity Meter Calibration Record CEM -2057: Stormwater pH Meter Calibration Record CEM -2058: Stormwater Meter Calibration Record CEM -2061: Notice of Discharge Report CEM -2062: Numeric Action Level Exceedance Report CEM -2063: Numeric Effluent Limitation Violation Report CEM -2065: Notice of Discharge Log Instructions CEM -2070: SWPPP /WPCP Annual Certification of Compliance CEM -2090: Notice of Completion of Construction 21 PROJECT SUBMITTALS 21.0 Correspondence 21.01 Sub 1 (description (and so on for each submittal; use Log for tracking) 22 MEETINGS 22.1 Weekly Progress Meetings 22.2 Special Meetings (Pre -Con, Utilities, etc.) 22.3 Sign -In Sheets 2015 MNS: Category 1 - Project Category Pile Index.xlsx Updated /Printed on: 1/12/2015 Page 4 of 7 Category No. Heading Eigleberry Street Resurfacing Project 23 TRAFFIC CONTROL (UPDATES and COZEEP) 23.0 Correspondence 23.1 Traffic Updates and Lane Closures 23.2 CoZEEP Service Requests and Daily Reports 23.3 CoZEEP Cancellations 23.4 "Notice in Change of Clearance" Forms Form TR0019 ,'Votice of Change in Clearance Form TR0020 Notice of Change in V or H Clearance Form TR0029 Notice of Change in Clearance 24 D /M /W /DVBE 24.1 Utilization Plan 24.2 Substitution Requests & Approval 24.3 Monthly Reports 24.4 Final Reports Form C&V- 2402(F) Form CE.V- 2402(S) 25 LABOR COMPLIANCE AND EEO 25.1 Weekly Listing 25.2 Employee Interviews CE.V- -2504 Employee Interview Labor Compliance EEO 25.3 EEO 25.4 Certified Payrolls (and Fringe Benefits statements) Create a subfolder for each Subcontractor; file CPs by week ending date; file fringe by effective dates 26 PROGRESS SCHEDULE 26.0 Correspondence 26.1 Weekly Look -Ahead Schedules 26.2 Baseline CPM Schedule 26.3 Monthly Update (month name) (and so on each month until end ofproject) _. 26.X Final CPM Schedule 27 WEEKLY STATEMENT OF WORKING DAYS 27.0 Correspondence 27.1 WSWD and RE Weekly Diary to Client 27.2 WSWD and WL to Contractor 28 WEEKLY NEWSLETTER 28.1 MNS Weekly Newsletters 28.2 Misc. Reports 29 MATERIALS INFORMATION & PRELIMINARY TESTS 29.1 Materials Information 29.2 Aggregate Base Preliminary Tests 29.3 Aggregate Subbase Preliminary Tests 30 BASEMENT SOIL TEST RESULTS 31 NOTICE OF MATERIALS TO BE USED (CEM -3101) 32 NOTICE OF MATERIALS TO BE INSPECTED (TL -0028) 33 .NOTICE OF MATERIALS TO BE FURNISHED (TL -0608) 34 TREATED BASE (maintain materials tracking log) 34.0 Correspondence 34.1 Mix Designs within the folder of each bid item, file the Mix Design(s), Test Results, and Certificates of Compliance. 34.xx (use Bid Item for, Cement - treated Base 34.xx (use Bid Item for) Cement - treated Permeable Base 34.xx (use Bid Item ford Asphalt- treated Permeable Base 34.xx 34.xx 2015 MNS: Category 1 - Project Category File lndex.xlsx Updated /Printed on: 111212015 Page 5 of 7 Category No. Heading Eigleberry Street Resurfacing Project 35 HOT MIX ASPHALT CONCRETE (maintain materials trac•kmglog) 35.0 Correspondence 35.1 Mix Designs within the folder of each bid item, file the Mix Design(s), Test Results, and Certificates of Compliance: 35. 35. 36 PCC (Non - Structural) (maintain materials tracking log) 36.0 Correspondence 36.1 Mix Designs within the folder of each bid item, file the Mix Design(s), Test Results, and Certificates of Compliance: 36.xx 36.xx 37 EARTHWORK (maintain materials tracking log) 37.0 Correspondence 37.01 Embankment 37.02 Relative Compaction (subfolders by location) within the folder of each bid item, file the Mix Design, Sand Equivalent, Sieve Analysis, and R- Value: 37. 37.x x 38 CERTIFICATES OF COMPLIANCE 39 INDEPENDENT TESTERS AND EQUIPMENT CERTIFICATIONS 39.1 Testers Certifications 39.2 Equipment Certifications 39.3 Scale Certifications 40 FIELD LAB ASSISTANT REPORTS TO R.E. 40.0 Correspondence 40.1 Field Observation Reports from Materials Testing consultant 40.2 Summary Forms 41 REPORTS OF INSPECTION OF MATERIALS CEM -4101, CEM -4102, TL Forms, SMTL Forms CE,V -4101 ,Waterials Release Summary CE,W -4102 Inspected & Released TL -0101 Sample Ident rcatiorr Card 41.1 CEM -4101 Mat'ls Release Summary 41.2 CEM -4102 Mat'ls Inspected & Released on ]ob 41.3 QAP (Quality Assurance Program) 41.4 QCP (Quality Control Program) 41.5 SIQMP (Source Inspection Quality Management Plan) SMTL Test Reports from METS TL -0015 QA- Nonconformance Report TL -0016 QA- Nonconformance Resolution TL -0029 Report of Inspection of Material TL -0038 Caltrans Inspection Request Form TL -0101 Sample Identification Card TL -0624 Inspection Release Tag (orange) TL -0625 Mat'Is Suitability Tag TL -6011 Component Material Inspection Report TL -6013 Mat'I Suitability Documentation Report TL -6014 Mat'I Suitability Report TL -6033 Precast Concrete Inspection Report TL -6034 Source Inspection Report 2015 MNS: Category 1 - Project Category File Index.xlsx Updated /Printed on: 111111015 Page 6 of 7 Category No. Heading Eigleberry Street Resurfacing Project 42 MATERIAL PLANTS 42.1 Form CE.t! -4202 Afarerials Plant Safety Checklis., 42.2 Other Plant Inspection Documents 43 CONCRETE & REINFORCING STEEL 43.0 Correspondence 43.1 Concrete Trial Batches 43.2 Concrete Mix Designs (subcategorize by location) (break results fled in 43.6) 43.3 Rebar Testing 43.4 Rebar Certificates of Compliance with Mill Certs 43.5 Bar Reinforcing Steel Records 43.6 Compressive Strength Test Results (subcategorize by same locations as 43.2) 43.7 Concrete Pour Records with Certificates of Compliance 44 STRUCTURE REP'S DAILY REPORTS 44.1 Structure Inspectors' Daily Reports 44.2 Structures Representative's Weekly Diaries 45 RESIDENT ENGINEER'S WEEKLY DIARIES 46 ASSISTANT RESIDENT ENGINEER'S DAILY REPORTS 46.1 Contractor Daily Reports (for our records only; do not submit to Agency) 46.2 MNS Daily Reports (Inspector name) 2015 -01 Jan 2015 -02 Feb (and so on for each month) 47 STRUCTURES 47.0 Correspondence 47.1 Falsework 47.2 Joint Movement Calcs 47.3 Deck Grades 47.4 Piles 47.5 Prestressing Records 47.6 Profilograph Records 47.7 Skid Test 47.8 Bridges (subfolders by location (bridge name) and include a copy of the approved mix design) 47.9 Retaining Walls (subfolders by location (wall number) and include a copy of the approved mix design) 48 CONTRACT ITEM QUANTITY DOCUMENTS 48.1 Q -Sheet Correspondence and Back -up 48.2 Q- Sheets 49 CONTRACT CHANGE ORDERS 49.0 Correspondence & Potential Change Orders 49.01 CCO 1 (description) (and so on for each CCO, use Log for tracking) CCO 1 Corresp & Back up CCO 1 TA & EW (tentative agreements and extra work) File documents for tracking tentative agreements, E"ills, and Extra Workpaid per estimate: date CCO EWR descr as written on daily extra work report.pdf date CCO = as PAID on Est #.pdf date CCO » EWBill (contractor bill numbers).pdf 50 CRIP (Cost Reduction Incentive Program) 51 MATERIALS ON HAND 52 STATE FURNISHED MATERIALS AND EXPENSES 53 CREDIT TO CONTRACT 54 DEDUCTIONS FROM PAYMENT TO CONTRACTOR 54.1 Survey Restaking Charges 54.2 Liquidated Damages 54.3 Other 2015 MNS: Category 1 - Project Category File lndex.xlsx Updated /Printed on: 111212015 Page 7 of 7 Category No. Heading Eigleberry Street Resurfacing Project 55 PARTNERING 56 RECORD DRAWINGS 57 PUNCHLISTS 58 DRAINAGE SYSTEMS 58.0 Correspondence 58.1 Drainage Summary of Quantities 58.2 Drainage Structures In Progress (CEV- -4701 for each Drainage Structure) 58.3 Drainage Structures Completed (transfer C&V -4701 from `In Progress" to here) 59 BRIDGE ESTIMATE DATA 60 MONTHLY PROJECT STATUS REPORTS 61 PROGRESS PAYMENT ESTIMATES 61.01 Est 1 (date) 61.02 Est 2 (date) (and so on each month) File these documents for each estimate: date Est # Q- Sheets.pdf date Est # Payment to CCOs.pdf date Est # to City of Gilroy.pdf date Est # to Contractor.pdf 62 PROTESTS, POTENTIAL CLAIMS, AND CLAIMS 62.01 (Claim 1 description) (and so on for each claim) 62.1.1 Notice of Potential Claim 61.1.2 Disputes Review Board Agreement 63 PROJECT COMPLETION DOCUMENTS 63.1 Form CEM -6301 Contract Acceptance 63.2 Form CEM -6302 Final Materials Certification 63.3 Relief from Maintenance CEM-0501 tteheffrom Maintenance 63.4 As -Built Drawings 63.5 Close -out Forms 64 SIGNAL and LIGHTING 65 LANDSCAPING and IRRIGATION Caltrans Local Assistance Procedures Manual httL)://www.dot.ca.gov/hq/LocalPrograms/fam/lai)m.htm Caltrans Construction Forms CEM htto:/Iwww.dot.ca.gov/ho/construc/forms.htm TL -38 http://www.dot.ca.gov/h(i/escfTranslab/OSM/smbforms.htm 2015 MNS: Category 1 - Project Category File lndex.xlsx E) Page l of 3 4Qz;zz ENGINEERS INC` Minutes from Weekly Progress Meeting #1 Project: Eigleberry Street Resurfacing Project (ERSP) Date: Time: Location These notes serve as the minutes from last week's meeting and the agenda for this week's meeting. The following is intended to address the items as recorded by Resident Engineer and is not a word-for-word recording of the above- described meeting: A - Schedule Contractor will provide and review their Weekly Look Ahead Schedule each week. S — Contract Change Orders BIC B.1.1 Start date: B.1.2 Start date: C — Submittals and RFIs BIC SUBMITTALS C.1.1 Start date: C.1.2 Start date: C.1.2 Start date: REQUESTS FOR INFORMATION C.1.1 Start date: C.1.2 Start date MNS 2015: Category 22 - Weekly Progress Meeting Minutes.docx Printed on 111212015 OQx;z,,= •: '— Page2of3 E N G I N E E R S I N C Minutes from Weekly Progress Meeting #1 D — Traffic Control / Safety / Public Relations BIC D.1.1 Start date: D.1.2 Start date: E — Materials Testing BIC E.1.1 Start date: E.1.2 Start date: F — Surveying BIC F.1.1 Start date: F.1.2 Start date: G — Utilities BIC G.1.1 Start date: G.1.2 Start date: H — SWPPP / Environmental H.1.1 Start date: H.1.2 Start date: B MNS 2015: Category 22 - Weekly Progress Meeting Minutes.docx Printed on 111212015 IM a -$zx='WNqhW ENGINEERS INC Page 3of3 Minutes from Weekly Progress Meeting #1 I - Issues These notes will be relied upon as the approved record of matters discussed and conclusions reached during the meeting, unless you send the author a written notice to the contrary within five (5) working days following the date of these notes. MNS 2015: Category 22 - Weekly Progress Meeting Minutes. docx Printed on 1/1212ols - o WEEKLY STATEMENT OF WORKING DAYS Report No. I Eigleberry Street Resurfacing Project (ERSP) Project14 -PW- 215 /STPL- 5034(025) Qty of Gilroy To: tContractor) Contractor The following statement shows the number of working days charged to your contract for the week ending: January 9, 2015 Date Day Weather, Weather Conditions or Working Non Working Working Days No Work Done Other Conditions (Note 1) Day Days Caused by on Controlling Weather Operation 5- Jan -l5 MON Clear 0 (Note 2 6-Jan-15 TUE Clear 0 0 0 0 7- Jail -15 WED Clear 0 0 8- Jan -15 THU Clear 0 0 0 9- Jan -15 FRI Clear 0 0 Days this week 0 0 Days previously reported 0 0 0 Total Da to date 0 0 0 0 0 TIME EXTENSIONS CCO NUMBERS DAYS APPROVED ote 3) Days this report CCO Other Days previously reported 0 0 Total Da to date (For "Other" Days, See Note 6) 0 0 0 0 COMPUTATION OF EXTENDED DATE FOR COMPLETION Number of Days Numbered Day (Note 5 Date 1. First working day of Contract 2. Working days specified in contract 3. COMPUTED DATE FOR COMPLETION (if all days specified are workable) 4. Total time extension days approved to date (CCO plus other) 5. Total non - working days to date (Note 4) 6. Sub Total (Line 4 plus 5) 7. EXTENDED DATE FOR COMPLETION (Line 3 plus Line 6) 8. Revised working days for contract (Line 2 plus Line 4) 9. Total working days to date 10. WORKING DAYS REMAINING (Line 8 minus 9) 4-13 0 0 0 0 0 0 0 Controlling Operation(s): Remarks: Notice to Proceed received on (date) The Contractor will be allowed fifteen (15) days in which to protest in writing the correctness of the statement; otherwise the statement shall be deemed to have been accepted by the Contractor as correct. NOTE: All footnotes are on reverse side (2nd Page). 2015Mns: CWgWy27•WM1VRate rofwoMMD*p,*+ Resident Engineer E N G I N E E R S I N C Eigleberry Street Resurfacing Project (ERSP) Project 14- PW- 215 /STPL- 5034(025) City of Gilroy Report No: Date: Day: Shift Hours: Start Stop ❑ Material Source Inspection ❑ Certificate Of Compliance ❑ Employee Interview ❑ Material Inspected and Released on Job ❑ Acceptance Test (IA) ❑ Photos ❑ No Quality Documents Required ❑ Quality Documents Submitted ❑ Tentative Agreement ASSISTANT RESIDENT ENGINEER'S DAILY INSPECTION REPOW Page of HOURS - ITEM No. or CCO No. WEATHER: AM OF +/- PM OF +/- a ti zee\ PRECIP: Con NO. EQUIPMENT / MAKE LABOR - TRADE / NAME Today's Qtys (approx.) Inspector 2015 MNS: Category 46 - Inspector Daily Report.xlsx 77 ENGINEERS INC ITEM CALCULATION SHEET E=Street ResurProject 14) City ITEM: 0 LOCATION: CALC. BY: CHK. BY: ESTIMATE NO. _ Engineers Estimate: 0 Unit: 0 Revised Quantity( + / -): (per CCO No(s). Revised Total Quantity: 0 Unit Price: $0.00 PREVIOUS QUANTITY: 0.00 QUANTITY THIS ESTIMATE: TOTAL TO DATE: 0.00 Est 1 as of 01 -31 -15 MRS 1015: C-Vary 18. aamelty Coltd d_Sh_dv FILE NO. 48 - 1 - SEGREGATION: N/A DATE: DATE: SHEET 1 OF 1 QUALITY DOCUMENTS RECEIVED CALCULATED QUANTITY MEASURED IN PLACE METHOD I PARTIAL PAYMENT BID ITEM COMPLETE i__) INSTALLATION COMPLETE 4:�Z�� E N G I N E E R S I N C CONSTRUCTION MANAGER'S MONTHLY REPORT - Month /Year - Project Cost Summary Eigleberry Street Resurfacing Project (ERSP) Project 14- PW- 215 /STPL- 5034(025) Contract Award: $0.00 Contract Earnings (this month): $0.00 Contract Changes: $0.00 Contract Earnings to Date. $0.00 Current Contract: $0.00 Retention to Escrow (ToTAL): $0.00 Change Order Percent : Percent Completion by Cost: Project Time Summary Notice to Proceed: Contract Time Elapsed: calendar days Original Contract Duration: calendar days Contract Time Remaining: calendar days Current Contract Duration: calendar days Change Order Days: Weather Days: Current Completion Date: Percent Complete by Time: Summary of Project Activities Location Description Photo # 2015 MNS: Category 60 — MNS CM Monthly Report.docx Page 1 of 2 A7Z = E N G I N E E R S I N C CONSTRUCTION MANAGER'S MONTHLY REPORT - Month /Year Photo 1: Photo 2: Photo 3: Photo 4: Photo 5: Eigleberry Street Resurfacing Project (ERSP) Project 14- PW- 215 /STPL- 5034(025) 2015 M N5: Category 60 — MNS CM Monthly Report. door Page 2 of 2 CITY OF GILROY MNS Engineers, Inc. Eigleberry Street Resurfacing Project (ERSP) ESTIMATE NO.: 1 Name, Resident Engineer Project 14- PW- 2151STPL- 5034(025) WORK PERFORMED THROUGH: Jan 30, 2015 805 TODAY'S _DATE: Jan 12, 2015 Contractor: Address City, ST zip City Contract No. Federal Project No. City Specification No. PROGRESS PAY ESTIMATE THIS ESTIMATE TOTAL TO DATE ORIGINAL CONTRACT AMOUNT $100,000.00 AUTHORIZED CONTRACT CHANGE ORDERS - ITEM CHANGES $0.00 AUTHORIZED CONTRACT CHANGE ORDERS - ADJUSTMENT OF COMPENSATION $0.00 AUTHORIZED CONTRACT CHANGE ORDERS - EXTRA WORK $0.00 TOTAL AUTHORIZED CONTRACT AMOUNT $100,000.00 SUBTOTAL CONTRACT PAY ITEMS $0.00 PLUS: ADJUSTMENT OF COMPENSATION $0.00 $0.00 PLUS: EXTRA WORK $0.00 TOTAL WORK COMPLETED $0.00 $p,00 PLUS: MATERIALS ON HAND $0.00 $0.00 LESS: DEDUCTIONS $0.00 $0,00 LESS: RETENTION 0% $0.00 $0.00 TOTAL PAYMENT TO CONTRACTOR 1) $0.00 LESS: AMOUNT OF PREVIOUS PAYMENTS $0.00 NET PAYMENT THIS ESTIMATE 0.00 ITEMS FOR WHICH CONTRACT PRICE EXCEEDS MAXIMUM VALUE: NONE — 11 RETENTIONS: As Per Special Provisions. NOTICE TO PROCEED: Jan 5, 2015 WORKING DAYS TO DATE: 0 WORK COMPLETED THIS ESTIMATE: $0.00 CONTRACTOR BEGAN WORK: Jan 5, 2015 WEATHER NON - WORKING DAYS: 0 TOTAL WORK COMPLETED TO DATE: $0 -00 CONTRACT DAYS: 100 CHANGE ORDER DAYS: 0 PERCENT COMPLETED: 0% ESTIMATED DATE OF COMPLETION: Apr 30, 2015 OTHER ALLOWABLE DAYS: 0 APPROVAL SIGNATURES: --• ° -__— NAME, PE DATE NAME, PE DATE DATE NAME, PE RESIDENT ENGINEER PROJECT MANAGER CITY ENGINEER MNS 201S: Category 62- Controdor Pay Estrmote.xfu Pogo 1 of CITY OF GILROY MNS Engineers, Inc. Eigleberry Street Resurfacing Project (ERSP) ESTIMATE NO.: 1 Name, Resident Engineer Project 14- PW- 215/STPL- 5034(025) WORK PERFORMED THROUGH: Jan 30, 2015 805 - TODAY'S DATE: Jan 12, 2015 Contractor: Address City, ST zip City Contract No. Federal Project No. City Specification No. CHANGE ORDER LISTING CCO DATE OF AUTHORIZED AMOUNTS # DESCRIPTION APPROVAL ITEM INCR ITEM DECK AM nF MMP PYTRe Wnaa< uer PuAunc rnsc TOTAL CONTRACT CHANGE ORDERS e $0.00 $0.00 $0.00 60.00 $0.00 0 MN52015: Category 61- Contractor Pay EsNmatridu Yoge 2 of 6 CITY OF GILROY MINIS Engineers, Inc. Eigleberry Street Resurfacing Project (ERSP) ESTIMATE NO.: 1 Name, Resident Engineer Project 14- PW- 215 /STPL- 5034(025) WORK PERFORMED THROUGH: Jan 30, 2015 805- TODAY'S DATE: Jan 12, 2015 Contractor: Address City, ST zip City Contract No. Federal Project No. City Specification No. SCHEDULE A - ADJUSTMENT OF COMPENSATION PAID ON CHANGE METHOD OF THIS ESTIMATE TOTAL ESTIMATE ESTIMATE NO. ORDER NO. PAYMENT AMOUNT AMOUNT METHOD OF PAYMENT: ACLS = ADJUSTMENT OF COMPENSATION AT LUMP SUM ACUP = ADJUSTMENT OF COMPENSATION AT UNIT PRICE TOTAL ADJ OF COMP - $0.00 $0.00 $0.00 MNS 2015: Category 61- Contract -Pay E ti..te.rhx Poge 3 of 6 CITY OF GILROY MNS Engineers, Inc. Eigleberry Street Resurfacing Project (ERSP) ESTIMATE NO.: 1 Name, Resident Engineer Project 14- PW- 215 /STPL- 5034(025) WORK PERFORMED THROUGH: Jan 30, 2015 805- TODAY'S DATE: Jan 12, 2015 Contractor: Address City, ST zip City Contract No. Federal Project No. City Specification No. SCHEDULE B - EXTRA WORK PAID ON CHANGE METHOD OF THIS ESTIMATE TOTAL ESTIMATE ESTIMATE NO. ORDER NO. PAYMENT AMOUNT AMOUNT $0.00 METHOD OF PAYMENT: EWFA = EXTRA WORK AT FORCE ACCOUNT EWLS = EXTRA WORK AT AGREED LUMP SUM EWUP = EXTRA WORK AT AGREED UNIT PRICE IIUP / DIUP = ITEM INCREASE AT AGREED UNIT PRICE / ITEM DECREASE AT AGREED UNIT PRICE TOTAL EXTRA WORK = $0.00 $0.00 MN52015: Category 61- Contractor Pay Est/mat —lsx Page 4 of 6 CITY OF GILROY MINIS Engineers, Inc. Eigleberry Street Resurfacing Project (ERSP) ESTIMATE NO.: 1 Name, Resident Engineer Project 14- PW- 215 /STPL- 5034(025) WORK PERFORMED THROUGH: Jan 30, 2015 805- TODAY S DATE: Jan 12, 2015 Contractor: Address City, ST zip City Contract No. Federal Project No. City Specification No. WORK ITEM NO. or THIS ESTIMATE TOTAL ESTIMATE CHANGE ORDER NO. DESCRIPTION AMOUNT AMOUNT $0.00 TOTAL MOH = $0.00 $0.00 SCHEDULED - DEDUCTIONS TYPE OF THIS ESTIMATE TOTAL ESTIMATE DEDUCTION DESCRIPTION AMOUNT AMOUNT DEDUCTIONS THIS ESTIMATE = TYPE OF DEDUCTION: ADM - ADMINISTRATIVE LCV - LABOR COMPLIANCE VIOLATION TOTAL DEDUCTIONS - $0.00 $0.00 $0.00 MNS 2015: Category 61 - CmtrortorPay EsNmoteidu Pope S oJ6 MNS Engineers, Inc. Name, Resident Engineer 805- Contractor: Address City, ST zip CITY OF GILROY Eigleberry Street Resurfacing Project (ERSP) Project 14- PW- 2151STPL- 5034(025) ESTIMATE NO.: 1 WORK PERFORMED THROUGH: Jan 30, 2015 TODAY'S DATE: Jan 12, 2015 City Contract No. Federal Project No. City Specification No. CONTRACT PAY ITEMS ITEM ESTIMATED UNIT ORIGINAL THIS ESTIMATE THIS ESTIMATE TOTAL ESTIMATE TOTAL ESTIMATE NO DESCRIPTION UNIT QUANTITY PRICE AUTH. AMT QUANTITY $ AMOUNT QUANTITY TO DATE $ AMOUNT _ -- 1 1 Moblitzation 2 - -- -- 3 4 _. 5 6 a _ 10 11 12 13 14 - 10 = - _18 18 19 20 _ _21 •i -- - -- 22 - j - r - -- j._23.. -25 i - - - 28 27 _ - - -- . -2 - -- _- - 30 '- -- - - - - -- L LS 1 1 $ - _ _..._ __ ___..�__r..___i _ _-. -. _- .00.00_ _ $0.00 0 _- _.r_ - -_. $0.00 -_ -. -- $ - _ _..w- _ _ _- -$0.00 - - - - 0 $0.00 - - - $ $0.00 -- - - -- 3 -- - 0.00 $ - - -- $ - - -- W - _ $ $0.00 -___ __ _ ___ $0.00 - - - -- 0.00 _ _ $ $0.00 _ $0.00 - - - - - - --- - - - - -- - - - - - - - . $ $0.00 _ _ _ _ _ 0.00 $0.00 $0.00 0 0.00 $ $0,_00 $0.00 X0.00 _ - -- $ $0.00 0 _ - - - - _ . . -- _ __ _ - - _ _ - - - -- _$0 00 - -� _ _ 0 0.00 A A $ $000 SOY00 _ _ __ - - _$0.00_ $ - - -- . - _ _ - $0.00- - -- $0.00 -a - - - -0 =00 _ $00_00 • - -- - _. $ -- TOTAL BID ITEMS e ORIGINAL AUTH. $ AMOUNT $0.00 THIS ESTIMATE $AMOUNT $0.00 TOTAL ESTIMATE $AMOUNT MNS 1015: Category 61 -Contractor Pay Estlmate.xlsx Poge 6 of 6 40 4 r E N G I N E E R S I N C Cost Proposal Eigleberry Street Resurfacing Project Staffing Plan Proposal for Eigleberry Street Resurfacing Construction Management Services We intend to provide construction management services as shown in the Staffing Plan. Actual costs billed to the City will be on actual time spent, and the budget will not be exceeded without prior written approval from the City of Gilroy. Based on 45 working days for the Eigleberry Street Resurfacing project, it is estimated the fee to provide these services for the duration of the project will be $121,512. These are estimated costs and actual costs could be higher or lower depending upon the contractor's actual operation or changes in scope and /or the length of time to complete the project. 2015 PHASE Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Constriction Post-Construction Materials Testing (Pacific Crest Eng) $30,000 SUB -TOTAL $30,000 Direct Expenses $3,500 SUB -TOTAL $3,500 TOTAL COST $121,512 Notes: 1. Assumes construction start date of April 2015. 2. Hours based on a 45 working day project. 3. Hours are an estimation. They may increase or decrease as required by the project needs. Cost Proposal 2015 X = F- X TOTAL COST Role Staff Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dee � = O 9 x CONSTRUCTION Construction Manager Willy Nowotny 80 40 120 170 $20,400 Senior Construction Ken Sharer Inspector 172 172 344 138 $47,472 Contract Administrator Staff 64 32 96 95 $9,120 PRE -CONSTRUCTION PHASE SUB TOTAL 316 244 560 $76,992 POST-CONSTRUCTION Construction Manager Willy Nowotny 10 10 170 $1,700 Senior Construction Ken Sharer Inspector 40 40 40 $5,520 Contract Administrator Staff 40 40 40 $3,800 PROJECT CLOSEOUT SUB -TOTAL 90 90 $11,020 TOTAL HOURS 316 244 90 650 $88,012 Materials Testing (Pacific Crest Eng) $30,000 SUB -TOTAL $30,000 Direct Expenses $3,500 SUB -TOTAL $3,500 TOTAL COST $121,512 Notes: 1. Assumes construction start date of April 2015. 2. Hours based on a 45 working day project. 3. Hours are an estimation. They may increase or decrease as required by the project needs. Cost Proposal EXHIBIT "C" MILESTONE SCHEDULE 4835 - 2267 -0361v1 _ 1 LAC104706083 , A Q) 10 M $M" ENGINEERS INC Proposal for Eigleberry Street Resurfacing Construction Management Services Exhibit C. Milestone Schedule imp 2015 . ..................... ................. ....... . ............................................ ......................... ..................... ........................ ... ........... . .................. .. .................... .......... . ............ ....................... - ........... . ....... ............... PHASE Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Construction Post Construction - ... .. ... ...... . ... . .. .... .. . . .. . .... .... . .... .... . . .. - . ....... .. .. .. . . ..... . .. ........ ... - ..... ....... .. . .. .......... .... . . . . ..... ..... ...... . .. .. .. . .. ..... Note: 1. Assumes construction start date of April 2015. Cost Proposal EXHIBIT "D" PAYMENT SCHEDULE 4835 - 2267 -0361v1 LAC104706083 E N G I N E E R S I N C Exhibit D Payment Schedule Proposal for Eigleaerry Street Resurfacing Construction Managernent Services We intend to provide construction management services as shown in the Staffing Plan. Actual costs billed to the City will be on actual time spent, and the budget will not be exceeded without prior written approval from the City of Gilroy. Based on 45 working days for the Eigleberry Street Resurfacing project, it is estimated the fee to provide these services for the duration of the project will be $121,512. These are estimated costs and actual costs could be higher or lower depending upon the contractor's actual operation or changes in scope and /or the length of time to complete the project. . K"R ......... _........ . ....,, .......... ......... ....... ..... ..._._ ... ....... .. ........ ....... J y J 2015 C TOTAL COST Role Staff Jan Feb Mar Apr. May Jun Jul Aug Sept Oct Nov Dec ~ • • Constriction Manager Willy Nowotny 80 40 120 170 $20,400 Senior Construction Ken Shaner 172 172 344 138 $47,472 Inspector - ._.__.._.__...___ .. _ ._,_.______.___..____.____.__ _ ......... ..... _ ____... _..__.....___ Contract Administrator Staff' 64 32 96 95 __.__- ___ $9,120 PHE PRE,CONSTRUCTION AS - 316 _. 244 660 _ _ . _ SUB=TOTAL, 576, 992 TOTAL HOURS 90 650 $88,012 6eo, TOTAUCOST- Materials Testing (Pacific Crest Eng) $30,000 SUB - TOTAL $30,000 Dinaet �penses� r� �-r' � .r { f r � ' C' far..,. �. ^,..�,�4` -` .. •r ,x _... �.� - � � 'f ' m, s -mot"• s � � �TOTAI. +CaSF :.I Direct Expenses $3,500 SUB -TOTAL - Notes: 1. Assumes construction start date of April 2015. 2. Hours based on a 45 working day project. 3. Hours are an estimation. They may increase or decrease as required by the project needs. Cost Proposal AC<:)RJjr CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDONYYY) 10/13/2014 THIS CERTIFICATE is ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE OOUC19S BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holds► is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION 1S WAIVED, subject to the terns and conditions of the.policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Risk Strategies Company NTACT ME: Risk Strategies Com an 2040 Main Street, Suite 450 Irvine, CA 92614 PHONE 949 -242 -9240 FAX Extl- E�AAIL ADDRESS: un risk -strata ies.com INSURERS) AFFORDING COVERAGE. NAIC # www.dsk- strate_gies.com CA DOI License No. OF06675 INSURER A : Travelers Indemnity Co. of CT 25682 INSURED 201 Engineers, Cesar Inc. 201 N. �alle Cesar Chavez, Suite 300 INSURER B: Travelers Pro Casual Co. of America 25674 INSURER c: Continental Casual Company 20443 INSURER D: PREMISES -_ -_ Santa Barbara CA 93103 -INSURER E: MED EXP (Any one person) $ $10,000 INSURER F: COVERAGES CERTIFICATE NUMBER: 21979940 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.- NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OT1 ER_DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. -- - INSR LTR TYPE OF INSURANCE ADDL_ SUER POLICY NUMBER POLICY EFF gym POLICY EXP MMMD LIMITS A COMMERCIAL GENERAL LIABILITY CLAIMS -MADE FV1 OCCUR �/ 68022171-895 6/14/2014 6/14/201$ EACH OCCURRENCE $ $1 „000,000 PREMISES -_ -_ $ $1,000,000 MED EXP (Any one person) $ $10,000 PERSONAL & ADV INJURY $ $1,000,000 GE rL AGGREGATE LIMIT APPLIES PER: HPOLICY Z JECT LOC _ GENERAL AGGREGATE $ $2,000,000 PRODUCTS - COMP/OP AGG .$- $27000,000 $ - OTHER: A AUTOMOBILE LIABILITY ✓ BA2220L967 6/14/2014 6/14/2015 co Me BI d� NG tlnni g . $1,000.00 BODILY INJURY (Per person) ANY AUTO ALL OWNED AUTOS AUTOSULED NON -OWNED 'HIREDAUTOS ✓ AUTOS BODILY INJURY(Perac_c_ident) $ ✓ PROPERTY DAMAGE — $ B uMaRELLA LIAs OCCUR CUP6512Y975 6/14/2014 6/14/2015 EACH OCCURRENCE $ $6,000,000 AGGREGATE $ $$,000,000 EXCESSLUIB CLAIMS -MADE DED RETENTION $ $ B_ WPRI%RSCOMPENSATION AND EMPLOYERS' LIABILnY YIN ANY PROPRIETOROARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA UB3240T745 6/14/2014 6/14/2015 PER G H ✓ STATUTE ER E:L EACH ACCIDENT $ $1,000,000 E.L. DISEASE - EA EMPLOYEE $ $1,000,000 E.L. DISEASE - POLICY LMIT $ $1,000,000 C Professional Liability MCH591876489 6/14/2014 6/14/2015 $2,000,000 Per Claim $2,000,000 Aggregate. DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Js required) Projects as on file With the insured including but not limited to On -Call Services (6th Street Improvements, LED Trail Lighting, LED Upgrades, and Fiber Optic Repair - Project No. 15-PW -216; and Eigleberry Water Service and Water Main Replacement Project — Project No. 15-PW -216). City of Gilroy, its officers, elected or appointed officials, employees, agents and volunteers are named as additional insureds on the general & auto liability policies. General Liability insurance is primary and non - contributory. The above policies contain a 30-day notice provsion for non - renewal & cancellation, 10-day notice for non- payment of premium. City of Gilroy 7351 Rosanna St. Gilroy CA 95020 ACORD 25 (2014/01) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE' WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Mike Christian ©198 &2014 ACORD CORPORATION. All rights The ACORD name and logo are registered marks of ACORD CERT NO.: 21979940 Sherry Youag 10/13/2014 2:37:33 PM (PDT) Page 1 of 6 Insured: MNS Engineers, Inc. Policy No.: 68022171-895 Effective Date: 6/14/2014 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE NAME OF PERSON(S) OR ORGANIZATION(S): City of Gilroy, its officers, elected or appointed officials, employees, agents and volunteers PROJECT /LOCATION OF COVERED OPERATIONS: On -Call Services (6th Street Improvements, LED Trail Lighting, LED Upgrades and Fiber Optic Repair- Pro* at No. 15 -PW -216; and Eigleberry Water Service and Water Main Replacement flrolect — Project No. 15-PW -216). PROVISIONS A. The following is added to WHO IS AN INSURED (Section II): The person or organization shown in the Schedule above is an additional insured on this Coverage Part, but only with respect to liability for "bodily injury", "property damage" or "personal injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: a. In the performance of your ongoing operations; b. In connection with premises owned by or rented to you; or c. In connection with "your work" and included within the "products - completed operations hazard ". Such person or organization does not qualify as an additional insured for "bodily injury", "property damage" or "personal injury" for which that person or organization has assumed liability in a contract or agreement. The insurance provided to such additional insured is limited as follows: d. This insurance does not apply to the rendering of or failure to render any "professional services ". limits shown in the Declarations for this Coverage Part, whichever are less. This endorsement does not increase the limits of insurance stated in the LIMITS OF INSURANCE (Section III) for this Coverage Part. B. The following is added to Paragraph a. of 4. Other Insurance in COMMERCIAL GENERAL LIABILITY CONDITIONS (Section M: However, if you specifically agree in a "contract or agreement requiring insurance" that, for the additional insured shown, in the Schedule, the insurance provided to that additional insured under this Coverage Part must apply on a primary basis, or a primary and non - contributory basis, this insurance is primary to other insurance that is available to such additional insured which covers such additional insured as a named insured, and we Will not share with the other insurance, provided that: (1) The "bodily injury" or "property damage" for which coverage is sought occurs; and (2) The "personal 'injury" for which coverage is sought arises out of an offense committed; after you have entered into that "contract or e. The limits of insurance afforded to the agreement requiring insurance" for such additional insured shall be the limits additional insured. But this insurance still is which you agreed in that "contract or excess over valid and collectible other agreement requiring insurance" to insurance, whether primary, excess, provide for that additional insured, or the contingent or on any other basis, that is CG D3 82 09 07 © 2007 The Travelers Companies, Inc. Page 1 of 2 Includes copyrighted material of Insurance Services Office, Inc., with its permission. CERT NO.: 21979940 Sherry Young 10/13/2014 2:37:33 PM (PDT) Page 2 of 6 available to the additional insured when the additional insured is also an additional insured under any other insurance. C. The following is added to Paragraph, 8. Transfer Of Rights Of Recovery Against Others To Us in COMMERCIAL GENERAL LIABILITY CONDITIONS (Section IV): We waive any rights of recovery we may have against the additional insured shown in the Schedule above because of payments we make for "bodily injury", "property damage" or "personal injury" arising out of "your work" on or for the project, or at the location, shown in the Schedule above, performed by you, or on your behalf, under a "contract or agreement requiring insurance" with that additional insured. We waive these rights only where you have agreed to do so as part of the "contract or agreement requiring insurance" with that additional insured entered into by you before, and in effect when, the "bodily injury" or "property damage" occurs, or the "personal injury" offense is committed. D. The following definition is added to DEFINITIONS (Section V): "Contract or agreement requiring insurance" means that part of any contract or agreement under which you are required to include the person or organization shown in the Schedule as an additional insured on this Coverage Part, provided that the "bodily injury" and "property damage" occurs, and the "personal injury" is caused by an offense committed: After you have entered into that contract or agreement; b. While that part of the contract or agreement is in effect; and c. Before the end of the policy period. CG D3 82 09 07 © 2007 The Travelers Companies, Inc. Includes copyrighted material of Insurance Services Office, Inc., with its permission. CERT NO.: 21979940 Sherry Young 10/13/2014 2:37:33 PM (PDT) Page 3 of 6 Page 2 of 2 Insured: MNS Engineers, Inc. COMMERCIAL AUTO Policy No. BA2220L967 Effective Date:6/14/2014 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AUTO COVERAGE PLUS ENDORSEMENT Person or Organization: City of Gilroy, its officers, elected or appointed officials, employees, agents and volunteers This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modi- fied by the endorsement. GENERAL DESCRIPTION OF COVERAGE- This endorsement broadens coverage. However, coverage for any injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to the Coverage Part, and these coverage broadening provisions do not apply to the extent that coverage is excluded or limited by such an endorsement. The following listing is a general cover- age description only. Limitations and exclusions may apply to these coverages. Read all the provisions of this en- dorsement and the rest of your policy carefully to determine rights, duties, and what is and is not covered. A. BLANKET ADDITIONAL INSURED H. AUDIO, VISUAL AND DATA ELECTRONIC B. EMPLOYEE HIRED AUTO C. EMPLOYEES AS INSURED D. SUPPLEMENTARY PAYMENTS- INCREASED LIMITS E. TRAILERS - INCREASED LOAD CAPACITY F. HIRED AUTO PHYSICAL DAMAGE G. PHYSICAL DAMAGE — TRANSPORTATION EXPENSES —INCREASED LIMIT A. BLANKET ADDITIONAL INSURED The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — LIABILITY COV- ERAGE: Any person or organization who is required under a written contract or agreement between you and that person or organization, that is signed and executed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, to be named as an addi- tional insured is an "insured" for Liability Cover- age, but only for damages to which this insurance applies and only to the extent that person or or- ganization qualifies as an "insured" under the Who is An Insured provision contained in Section 11. B. EMPLOYEE HIRED AUTO 1. The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — LI- ABILITY COVERAGE: EQUIPMENT —INCREASED LIMIT I. WAIVER OF DEDUCTIBLE -GLASS J. PERSONAL EFFECTS K. AIRBAGS L. AUTO LOAN LEASE GAP M. BLANKET WAIVER OF SUBROGATION performing duties related to the conduct of your business. 2. The following replaces Paragraph b. in B.S., Other Insurance, of SECTION IV — BUSI NESS AUTO CONDITIONS: b. For Hired Auto Physical Damage Cover- age, the following are deemed to be cov- ered "autos" you own: (1) Any covered "auto you lease, hire, rent or borrow; and (2) Any covered "auto" hired or rented by your "employee" under a contract in that individual "employee's" name, with your permission, while perform- ing duties related to the conduct of your business. However, any "auto" that is leased. hired, rented or borrowed with a driver is not a covered "auto ". C. EMPLOYEES AS INSURED An "employee" of yours is an "insured" while operating a covered "auto" hired or rented The following is added to Paragraph A.1.; Who Is . under a contract or agreement in that "em- An Insured: of SECTION II — LIABILITY COV- ployee's" name, with your permission, while ERAGE: CA T4 20 0710 1 2010 The Travelers Indemnity Company All rights reserved Page 1 of 3 Includes copyrighted material of Insurance Services Office. Inc with its permission CERTNO.: 21979940 Sherry Young 10/13/2014 2:37:33 PM (PDT) Page 4 of 6 COMMERCIAL AUTO Any "employee" of yours is an "insured" while us- ing a covered "auto" you don't own, hire or borrow in your business or your personal affairs. D. SUPPLEMENTARY PAYMENTS- INCREASED LIMITS 1. The following replaces Paragraph A.2:a:(2) of SECTION 11- LIABILITY COVERAGE: (2) Up to 53,000 for cost of bail bonds (in- cluding bonds for related traffic law viola- tions) required because of an "accident" we cover. We do not have to furnish these bonds. 2. The following replaces Paragraph A.2.a.(4) of SECTION 11- LIABILITY COVERAGE: (4) All reasonable expenses incurred by the "insured" at our request, including actual loss of earnings up to $500 a day be- cause of time off from work. E. TRAILERS- INCREASED LOAD CAPACITY The following replaces Paragraph C.I. of SEC- TION 1- COVERED AUTOS: 1. "Trailers" with a load capacity of 3.000 pounds or less designed primarily for travel on public roads. F. HIRED AUTO PHYSICAL DAMAGE The following is added to Paragraph AA., Cover- age Extensions, of SECTION III - PHYSICAL DAMAGE COVERAGE: Hired Auto Physical Damage Coverage If hired "autos" are covered "autos" for Liability Coverage but not covered "autos" for Physical Damage Coverage, and this policy also provides Physical Damage Coverage for an owned "auto ", then the Physical Damage Coverage is extended to "autos" that you hire, rent or borrow subject to the following:. (1) The most we will pay for "loss" in any one "accident" to a hired, rented or borrowed "auto" is the lesser of: (a) $50:000: (b) The actual cash value of the damaged or stolen property as of the time of the "loss "; or (c) The cost of repairing or replacing the damaged or stolen property with other property of like kind and quality. (2) An adjustment for depreciation and physical condition will be made in determining actual cash value in the event of a total "loss ". (3) If a repair or replacement results in better than like kind or quality, we will not pay for the amount of betterment. (4) A deductible equal to the highest Physical Damage deductible applicable to any owned covered "auto ". (5) This Coverage Extension does not apply to: (a) Any "auto" that is hired, rented or bor- rowed with a driver, or (b) Any "auto" that is hired, rented or bor- rowed from your "employee ". G. PHYSICAL DAMAGE - TRANSPORTATION EXPENSES - INCREASED LIMIT The following replaces the first sentence in Para- graph A.4.a., Transportation Expenses, of SECTION III - PHYSICAL DAMAGE COVER- AGE: We will pay up to $50 per day to a maximum of $1.500 for temporary transportation expense in- curred by you because of the total theft of a cov- ered "auto" of the private passenger type. H. AUDIO, VISUAL AND OATA ELECTRONIC EQUIPMENT -INCREASED LIMIT Paragraph C.2.. Limit Of Insurance, of SEC- TION III - PHYSICAL DAMAGE COVERAGE is deleted. I. WAIVER OF DEDUCTIBLE -GLASS The following is added to Paragraph D., Deducti- ble, of SECTION III - PHYSICAL DAMAGE COVERAGE: No deductible for a covered "auto" will apply to glass damage if the glass is repaired rather than replaced. J. PERSONAL EFFECTS The following is added to Paragraph AA., Cover- age Extensions, of SECTION III - PHYSICAL DAMAGE COVERAGE`. Personal Effects Coverage We will pay up to $400 for "loss" to wearing ap- parel and other personal effects which are: (1) Owned by an "insured "; and (2) In or on your covered "auto ". This coverage only applies in the event of a total theft of your covered "auto ". No deductibles apply to Personal Effects cover- age. Page 2 of 3 , 2010 The Travelers Indemnity Company All rights reserved Includes copyrighted material of Insurance Services Office Inc with its permission CERTNO.: 21979940 Sherry Young 10/13/2014 2:37:33 PM (PDT) Page 5 of 6 CA T4 20 0710 K. AIRBAGS The following is added to Paragraph B.3., Exclu- sions, of SECTION III — PHYSICAL DAMAGE COVERAGE: Exclusion 3.a: does not apply to "loss" to one or more airbags in a covered "auto" you own that in- flate due to a cause other than a cause of "loss" set forth in Paragraphs A.1.b. and A.1.c., but only: a. If that "auto" is a covered "auto" for Compre- hensive Coverage under this policy; b. The airbags are not covered under any war- ranty: and c. The airbags were not intentionally inflated. We will pay up to a maximum of $1,000 for any one "loss ". L. AUTO LOAN LEASE GAP The following is added to Paragraph AA., Cover- age Extensions, of SECTION III — PHYSICAL DAMAGE COVERAGE: Auto Loan Lease Gap Coverage for Private Passenger Type Vehicles In the event of a total "loss" to a covered "auto" of the private passenger type shown in the Schedule or Declarations for which Physical Damage Cov- erage is provided, we will pay any unpaid amount due on the lease or loan for such covered "auto" less the following: (1) The amount paid under the Physical Damage Coverage Section of the policy for that "auto "; and COMMERCIAL AUTO (2) Any: (a) Overdue lease or loan payments at the time of the "loss "; (b) Financial penalties imposed under a lease for excessive use, abnormal wear and tear -or high mileage; (c) Security deposits not returned by the les -. sor; (d) Costs for extended warranties, Credit Life Insurance, Health, Accident or Disability Insurance purchased with the loan or lease: and (e) Carry-over balances from previous loans or leases. M. BLANKET WAIVER OF SUBROGATION The following replaces Paragraph A.S., Transfer Of Rights Of Recovery Against Others To Us, of SECTION IV BUSINESS AUTO CONDI- TIONS: 5. Transfer Of Rights Of Recovery Against Others To Us We waive any right of recovery we may have against any person or organization to the ex- tent required of you by a written contract exe- cuted prior to any "accident" or "loss ", pro- vided that the "accident" or "loss" arises out of the operations contemplated by such con- tract. The waiver applies only to the person or organization designated in such contract. CA T4 20 0710 2010 The Travelers Indemnity Company All rights reserved Includes »P /righted material of Insurance Services Office Inc with its Permission CERT NO.: 21979940 Sherry Young 10/13/2014 2:37:33 PM (PDT) Page 6 of 6 Page 3 of 3