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Request No. 07REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS Request No. 07 This Request for Authority to Destroy Obsolete Records is made pursuant to the: Gilroy Records Retention Guidelines adopted February 3, 2014, by City Council Resolution No. 2014 -11 I hereby request destruction of the records identified on the "Destruction of Obsolete Records Inventory," attached hereto as Exhibit "A." The records identified on Exhibit "A" will be referred to as "Obsolete Records." I have reviewed the Obsolete Records and hereby certify that the "record series numbers," "office of record/title & content of record ", and "dates of records ", identified on Exhibit "A" attached hereto, accurately and completely describe the Obsolete Records. I hereby certify that, based upon the Records Retention Guidelines, the City is no longer required to retain these Obsolete Records. July 31, 2015 Staff Member/R c rds Manager Date I hereby certify that I have reviewed the Request for Destruction of Obsolete Records Inventory (Exhibit "A7'), and, to my knowledge, the Obsolete Records Inventory does not identify any records which the City is required to retain in accordance with the City Records Retention Guidelines. Subject to the consent by the City Attorney as provided with the adoption of Resolution 2014 -11, I hereby consent to destruction of the Obsolete Records. Bas d upon the types of documents included in t e Obsolete Records Inventory, the method of destruction shall be: Shredding , Recycling , RME Destruction [to be inserted by City Clerk] --b consent to destruct* "n of the Obsolete Records Clerk D to 4814 - 2150- 91442 LAC104706083 Name Filling Date Retention Schedule AKEL Engineering Group- Hydrolgic Reconciliation 3/13/2008 Closed /Completion, then destroy after 5 years (CL +S) Amerian, Marlene - Create ScUlptures.for Downtown 6/13/2008 Closed /Completion, then destroy after 5 years (CL +S) ATC Associates, Inc. - Consulting Services and Amendments 6/8/2009 Closed /Completion, then destroy after 5 years (CL +S) EDCCO Group, The - SCADA Maintenance and Repairs 7/14/2009 Closed /Completion, then destroy after 5 years (CL +S) Garlic Farm Annex, LLC - Economic Incentive Agreement 7/2/2001 Closed /Completion, then destroy after 5 years (CL +S) Ghirardelli Associates - 2004 On -Call Construction Services 6/30/2004 Closed /Completion, then destroy after 5 years (CL +S) Ghirardelli Associates - 2004 Santa Teresa Blvd'. Widening 6/30/2004 Closed /Completion, then destroy after 5 years (CL +5) Ghirardelli Associates - 2004 Monterey Streetscape Project 6/30/2004 Closed /Completion, then destroy after 5 years (CL +S) Ghirardelli Associates - 2004 Farrell Street Bridge Widening 6%30/2004 Closed /Completion, then destroy after 5 years (CL +S) Ghirardelli Associates - 2004 Camino Arroyo Bridge Project 6/30/2004 Closed /Completion, then destroy after 5 years (CL +S) Ghirardelli Associates - 2004 Chestnut Street Bridge 6/30/2004 Closed /Completion, then destroy after 5 years (CL +S) GUSD - MOU for DARE Program 4/23/2009 Closed /Completion, then destroy after 5 years (CL +S) GUSD - Property Purchase Agrement 8/10/2004 Closed /Completion,,thendestroy after 5 years (CL +S) . Harley Ellis Devereaux - Demolition of 'Existing Library 4/23/2009 Closed /Completion, then destroy after 5 years (CL +S) James M. Montgomery Consulting Engineers, Inc. 9/10/1986 Closed /Completion, then destroy after 5 years (CL +S) Jones & Stokes Associates - Camino Arroyo Bridge Project 7/16/2004 Closed /Completion, then destroy after 5 years (CL +S) Maier and Dougherty - 2009 water wells service agreement 7/1/2009 Closed /Completion, then destroy after 5 years (CL +S) Martin Electric, Inc. - Agreement for repairs.on city water sites 7/1/2009 Closed /Completion, then destroy after 5 years (CL +S) Mirelez, David and Sherry - Agreement for Purchase of Property 5/26/2005 Closed /Completion, then destroy after 5 years (CL +S) Northcross, Hill & Ach - Refinancing the city's 2003 certificates 7/1/2009 Closed /Completion, then destroy after 5 years (CL +S) Northcross, Hill & Ach, Inc. - Outstanding 2009 Bonds 7/1/2009 Closed /Completion, then destroy after 5 years (CL +S) O'Brien - Kreitzberg & Assocaites 3/31/1992 Closed /Completion, then destroy after 5 years (CL +S) Oyao, Baleriana - Agreement for Purchase of Property 7/6/2005 Closed /Completion, then destroy after 5 years (CL +S) Perma Green Hydroseeding - San Ysidro Park 3/10/2007 Closed /Completion, then destroy after 5 years (CL +S) Perma Green Hydroseeding = Weed Abatement Agreeement 6/17/2004 Closed /Completion, then destroy after 5 years (CL +S) Power Plus - Agreement for water system 7/1/2009 Closed /Completion, then destroy after 5 years (CL +S) R.A.N. Electric Inc. - City Hall Generator Replacement Project 5/20/2008 Closed /Completion, then destroy after 5 years (CL +S) RJA - Downtown Demo and amendment 6/8/2009 Closed /Completion, then destroy after 5 years (CL +S) Rossi, Murray & Forest - Pavement Rehabilitation Project 9/18/2006 Closed /Completion, then destroy after 5 years (CL +S) SCC - 1992 Countywide AB 939 Implementation Fee 6/2/1992 Closed /Completion, then destroy after 5 years (CL +S) SCC - 1994 Countywide AB 939 Implementation Fee 7/18/1994 Closed /Completion, then destroy after 5 years (CL +S) SCC - 2000 Countywide AB 939 Implementation Fee 6/19/2000 Closed/Completion, then destroy after 5 years (CL +S) SCC - 2003 Countywide AB 939 Implementation Fee 6/16/2003 Closed /Completion, then destroy after 5 years (CL +S) SCC - 2006 Countywide AB 939 Implementation Fee 4/11/2006 Closed /Completion, then destroy after 5 years (CL +S) SCC - 2009 Countywide AB 939 Implementation Fee 6/23/2009 Closed /Completion, then destroy after 5 years (CL +S) SCC - County and Applied Survey Research Agreement 12/10/2004 Closed /Completion, then destroy after 5 years (CL +S) SCC - Housing Trust Fund Agreement 6/26/2006 Closed /Completion, then destroy after 5 years (CL ±S) SCRMA - Agreement for Worker Compensation Claims 7/22/2008 Closed /Completion, then destroy after 5 years (CL +S) SCRWA - Real Property Purchase Agreement 5/31/2000 Closed /Completion, then destroy after 5 years (CL +S) SCRWA - HydroScience Engineers Plant Capacity 12/12/2007 Closed /Completion, then destroy after 5 years (CL +S) SCVWD - MOU for Water Softener Rebate Project 6/14/2005 Closed /Completion, then destroy after 5 years (CL +S) Ted S. Farr - 2008 Agreement for EMS /Fire Training 7/1/2008 Closed /Completion, then destroy after 5 years (.CL +S) Thomas Rd Properties - Babbs Creek Park Preserve Lease 3/1/1997 Closed /Completion, then destroy after 5 years (CL +S) Tiburon -1999 Agreement and Amendments 10/27/1999 Closed /Completion, then destroy after 5 years (CL +S) Trinchero Construction 8/19/1991 Closed /Completion, then destroy after 5 years (CL +S) Verizon Business - 2007 Phone Service Agreement 3/29/2007 Closed /Completion, then destroy after 5 years (CL +S) VLG1, LLC - Economic Incentive Agreement 7/14/2005 Closed /Completion, then destroy after 5 years (CL +S)