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Minutes 2015/10/051 City of Gilroy City Council Meeting Minutes October 5, 2015 I. OPENING A. Call to Order The pledge of allegiance was led by Council Member Velasco. Office Assistant Johnson reported that the agenda had been posted on September 30, 2015 at 1:00 p.m. Roll Call Present: Council Member Terri Aulman; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage Absent/Excused: Council Member Dion Bracco; Council Member Peter Leroe- Munoz. B. Orders of the Day There were no changes. C. Introductions There were none. II. CEREMONIAL ITEMS A. Proclamations, Awards and Presentations The Public Art Committee and Mayor Gage presented Phil and Joan Buchanan the 2015 Community Art Award. Mayor Gage presented City Administrator Haglund a plaque for his years of service to the City. Council Member Peter Leroe -Munoz joined the meeting at 06:04 p.m. Ill. PRESENTATIONS TO COUNCIL A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA, BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL There were no public comments. B. Public Art Committee Annual Presentation to Council Chair Bruce Morasca made the presentation. C. Gilroy Welcome Center and Tourism Business Improvement District (TBID) Presentations to Council Welcome Center Executive Director Jane Howard presented the Welcome Center and TBID annual report. The Council moved on to New Business Item A. X. INTRODUCTION OF NEW BUSINESS A. Annual Gilroy Tourism Business Improvement District Report Finance Director Turner presented the report. City Council Meeting Minutes 10/5/2015 There were no public comments. Motion on Item X.A. Motion: to Approve the Report Moved by Council Member Cat Tucker, seconded by Council Member Peter Leroe- Munoz. Vote: Motion carried 6 -0 -1. Yes: Council Member Terri Aulman; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage Absent: Council Member Dion Bracco IV. REPORTS OF COUNCIL MEMBERS Mayor Pro Tempore Woodward spoke on the recent VTA request for transportation needs from cities in the region, explaining that the total had come to 47 billion dollars. He went on to explain that VTA was now working through Envision Silicon Valley to identify the projects that would be suitable for funding through a ballot measure, and those better funded through other traditional sources. Council Member Leroe -Munoz stated that the ballot measure as proposed by Envision Silicon Valley was set for six billion dollars. MAYOR'S REPORT Mayor Gage announced that the majority of his meetings were scheduled for later in the week and he would be reporting out at the following Council meeting. V. FUTURE COUNCIL INITIATED AGENDA ITEMS There were none. VI. CONSENT CALENDAR A. Minutes of the September 28, 2015 Special and Regular Meetings Motion on Item VI.A. Motion: Approve Consent Calendar Item A Moved by Mayor Pro Tempore Perry Woodward, seconded by Council Member Peter Leroe- Munoz. Vote: Motion carried 5 -0 -1 -1 Yes: Council Member Terri Aulman; Council Member Peter Leroe - Munoz; Council Member Cat Tucker; Mayor Pro Tempore Perry Woodward; Mayor Don Gage Absent: Council Member Dion Bracco Abstain: Council Member Roland Velasco VII. BIDS AND PROPOSALS There were none. Vill. PUBLIC HEARINGS A. Public Hearing to Consider a Report of the Abatement of Weeds and Refuse Within the City of Gilroy and Confirming Imposition of Assessment Liens Against the Land Fire Marshal Bretschneider presented the staff report. The public hearing was opened; there being no comments it was then closed. Motion on Item VIII.A. Motion: to Adopt Resolution 2015 -54 of the City Council of the City of Gilroy City Council Meeting Minutes 10/5/2015 3 Confirming the Report of the Chief of the Fire Department Setting Forth the description of Property, Naming the Owners Thereof and the Costs of Abating the Nuisance Caused by the Growing of Weeds and Accumulation of Refuse on the Property, and Providing that Such Costs Shall Constitute Assessments Against the Land Moved by Council Member Peter Leroe- Munoz, seconded by Council Member Terri Aulman. Vote: Motion carried 6 -0 -1. Yes: Council Member Terri Aulman; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage Absent: Council Member Dion Bracco County Weed Abatement Coordinator Moe McHenry shared a new mobile phone app. "weed hazard" that was now available to assist members of the public in reporting weed abatement issues. IX. UNFINISHED BUSINESS A. Downtown Parking Management Plan Update of Public and Private Parking Utilization Mayor Pro Tempore Woodward recused himself from deliberations on the item explaining that he owned property within the downtown. He then left the dais. Traffic Engineer Servin and Building Center Manager Butler presented the staff report. Public comment was opened. Melanie Corona of the Downtown Business Association shared a recent Association meeting and the group's report of data from business owners, which had recently been shared with the City Council. She spoke on the needs for parking enhancements in the downtown and the Associations interest in taking the lead in the effort with the merchants, and opposition to any further city enforcement. Brian Dauenhauer, Chair of the Downtown Business Association, stated that he did not see an eminent parking issue in the downtown, and then explained the Board of the Association was fully committed to work with staff to address parking and to work with the downtown merchants. Gary Walton, Board Member of the Downtown Business Association and downtown property owner spoke on the ease of parking in the downtown areas, and went on to explain that the Association should have been an active participant in the deliberation of the report and recommendations to the Council, explaining that if more inclusive, there could have been a better report to consider. He went on to discuss other parking locations not identified in the report such as the city's property on 7t" and Monterey and suggested that the Council consider an educational effort for the downtown merchants and further demographics research to plan for properly. Ron Kirkish was called to speak stating that he believed that the issue needed to be addressed as a whole, instead of in pieces, describing the needs for the downtown in the future and the idea of using parking meters to assist with downtown parking issues. He then spoke on the possibility of moving the Post Office due to their proximity and use of public parking, and went on to describe the downtown event parking needs. Steve Ashford was called to speak asking for clarification of parking districts and identification of parking on Hornline Court. He went on to describe the in lieu parking fee concept, asking how it fixed the problem of parking where any new structure was built. He concluded by asking why the property owners were not participants in the discussions of parking in the downtown. Public comment was then closed. City Council Meeting Minutes 10/5/2015 4 Motion on Item IX.A. Motion: to Receive the Report and Provide Direction to Staff to Follow the Recommendations as Presented, including working with the community and Downtown Business Association Moved by Council Member Terri Aulman, seconded by Council Member Peter Leroe- Munoz. Vote: Motion carried 3- 2 -1 -1. Yes: Council Member Terri Aulman; Council Member Peter Leroe- Munoz; Mayor Don Gage No: Council Member Cat Tucker; Council Member Roland Velasco Absent: Council Member Dion Bracco Abstain: Mayor Pro Tempore Perry Woodward Mayor Pro Tempore Woodward returned to the dais. X. INTRODUCTION OF NEW BUSINESS B. Approval of an Agreement for Services with the Executive Search Firm of Peckham & McKenney to Conduct City Administrator Recruitment Human Resources Director McPhillips presented the staff report. There were no public comments. Motion on Item IX.B. Motion: to Approve an Agreement for Services with the Executive Search Firm of Peckham & McKenney to Conduct City Administrator Recruitment Moved by Mayor Pro Tempore Perry Woodward, seconded by Council Member Cat Tucker. Vote: Motion carried 6 -0 -1. Yes: Council Member Terri Aulman; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage Absent: Council Member Dion Bracco C. Approval of Interim Employment Agreement with J. Edward Tewes for Temporary Services as City Administrator Effective October 19, 2015 The staff report was presented by City Administrator Haglund. Public comment was opened. Ed Tewes addressed the Council thanking them for consideration of his appointment and sharing his thanks to outgoing City Administrator Haglund, highlighting his regional accomplishments. He concluded by offering to dedicate himself to assist the Council in finding permanent City Administrator for Gilroy. Ron Kirkish was called to speak explaining that he had recently spoken with Morgan Hill Mayor Tate who admired the work of Mr. Tewes very much. He then suggesting that the Council appoint Mr., Tewes to assist Gilroy while searching for a permanent City Administrator. Public comment was then closed. 1 Motion on Item IX.C. Motion: to Approve the Interim Agreement with J. Edward Tewes for Temporary Services as City Administrator Effective October 19, 2015 Moved by Mayor Pro Tempore Perry Woodward, seconded by Council Member Cat Tucker. Vote: Motion carried 5 -1 -1. Yes: Council Member Terri Aulman; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Mayor Pro Tempore Perry Woodward; Mayor Don Gage City Council Meeting Minutes 10/5/2015 No: Council Member Roland Velasco Absent: Council Member Dion Bracco XI. CITY ADMINISTRATOR'S REPORTS City Administrator Haglund thanked the Council, department heads and staff for serving with him over the previous years. XII. CITY ATTORNEY'S REPORTS There was no report. XIII. CLOSED SESSION A. CONFERENCE WITH NEGOTIATOR - COLLECTIVE BARGAINING UNIT Pursuant to Government Code Section 54957.6, Gilroy City Code Section 17A.11 (4) (a) Collective Bargaining Unit: AFSCME Local 101 Representing Employees Affiliated with AFSCME, Local. 101 City Negotiators: Thomas Haglund, City Administrator; LeeAnn McPhillips, Human Resources Director; Charles Sakai, Labor Negotiations Counsel Anticipated Issues(s) Under Negotiation: Wages, Hours, Benefits, Working Conditions Memorandums of Understanding: MOU Between City of Gilroy and AFSCME, Local 101 There were no public comments. Motion on Closed Session Motion: to Adjourn to Closed Session Moved by Council Member Cat Tucker, seconded by Council Member Terri Aulman. Vote: Motion carried 6 -0 -1. Yes: Council Member Terri Aulman; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage Absent: Council Member Dion Bracco The Council adjourned to closed session at 9:10 1 1 SHAWNA FREELS, MMC City Clerk City Council Meeting Minutes 10/5/2015