TRC Engineers - First Street Water Utility Improvements (2017) - Amendment No. 1AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN
CITY OF GILROY AND TRC ENGINEERS, INC. FOR
FIRST ST WATER UTILITY IMPROVEMENTS
PROJECT NO. 16-PW-217
DATED 10/23/2018
AMENDMENT NO.1
This Amendment shall become effective when it has been signed by the City Administrator, Project Manager,
and Consultant. All copies forwarded to Consultant for signature shall be returned to the City of Gilroy properly
filled out. Upon acceptance by the City, the Consultant's copy will be returned to him as his authority to proceed
with the work.
This amendment is for covering the additional hours spent in performing public outreach services for the
First Street Water Utility Improvements that were not included in the original scope. These services
included attending construction meetings, translation of outreach materials to Spanish and hosting a
community open house for the project in an amount not to exceed $38,000.00
This Amendment extends the term of the Agreement for Services between the City of Gilroy and TRC
ENGINEERS, INC. dated December 3715C, 2018 to December 31', 2020 and allows for a three (3) percent
escalation in labor rates for each annum of the contract.
All requirements of the original Agreement Documents shall apply to the above work except as specifically
modified by this Amendment. The contract time shall not extend unless expressly provided for in this
Amendment.
TRC ENGINEERS, INC. hereby agrees to perform the above work subject to the terms of this Amendment for
additional services as described above.
Consultant: TRC E�S,lC.
By
DERICH SUCK * Southern CA Regional Director
Date
ACCEPTED:
ie Behzad,
Girum A
Manager
public Works Director
�/ A,
bate
Date
Gabnel A. Gonzalez, C d inistrator Date
'.oil talcgOrY_.
Project Manager, Stephanie Sweeny
James Schaaf
1Task A: Collateral Development
Graphic Designer
Task B: Community Outreach Program
Project Manager/Community Liaison, Laura Cunningham
Community Liaison Support, -Michele Miller; Erika Blaska
I
Other Direct Costs (ODCs)
Printing (postcard,letter or door hanger, project Fact Sheet, Project Business
Card); Develop and print of Phase 2 Fact Sheet, Utility Bill insert; Open House
presentation boards and supplies; translation services; newspaper ads, Spanish
FB boosted ads, wooden real estate style signage, banners
Direct mail service for postcard distribution
(Construction Helpline upgraded help line with Spanish language option
Travel Expense, Re -canvass First Street and Community Open House
Total
StormWater First Street Infrastructure Improvements Project
March 2018 - August 2019
Task ._ . _ 1' - a e F�4 ced Atnerxxnelrt• Hours Rate _Torah
Serve as strategist on key communication Initiatives, needs, and Issues.
Strategic Counsel/Administration 4 Internal team meetings, budget tracking, resource allocation
sa $158.00$10,112.00o 1$158.00 1 $0.00
IPM oversight 1 321 $215.291 $6,889.281 1 01 $ 215.29 1 $0.00
Ildentity Program & Collateral Development I Fact Sheets, maps, fliers, door hangers, postcard I 75I $100.00I $7,500.00I I 101$ 100.00 I $1,000.00
1 1 I 1 1 1 1 1 I
1 1 I 1 1 1 1 I
Coordinate creation and production of all collateral materials, Business
Visits, construction support (constituent communications and project
(Community Outreach Program helpline), and media relations support
90 $110.15 $9,913.50 298 $ 110.15 $32,824.70
Supportstaffto Community Liaison, coordinate social media and website
updates, assist with business visits and management of database, and
project helpline support and constituent communications. Participation
at project team meetings via in -person (once a month) and then
conference call -in.
Community Outreach Program
1
1
128 $100.00 $12,800.00 $100.00 $0.00
3891 1 $47,214.781 1 3081 1 $33,824.70
1 1 1 1 1 1
$4,000.00 $3,225.00
Postcard to residential units and businesses to announce the start of
construction and provide project contact information up to a 1/4 mile of
project radius $2,500.00
$150.00 I I $500.00
I I 1 $3,000.001 1 1 1 $450.00
1 Subtotal ODC1 1 1 $9,650.001 1 1 1 $4,175.00
I Labor plus ODC II7otal Cost 1 $56,864.781 1 I $37,999.70