HR - Request No. 2019-001REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
Request No o�om ofP)
This Request for Authority to Destroy Obsolete Records is made pursuant to the:
Gilroy Records Retention Guidelines adopted February 3, 2014, by City Council Resolution No. 2014-11
I hereby request destruction of the records identified on the "Destruction of Obsolete Records Inventory,"
attached hereto as Exhibit "A." The records identified on Exhibit "A" will be referred to as "Obsolete
Records." I have reviewed the Obsolete Records and hereby certify that the "record series numbers,"
"office of record/title & content of record", and "dates of records", identified on Exhibit "A" attached
hereto, accurately and completely describe the Obsolete Records.
certify that, based upon the Records Retention Guidelines, the City is no longer required to retain these
Approved by:
Head
11 Iq
Dat
I hereby certify that I have reviewed the Request for Destruction of Obsolete Records Inventory (Exhibit "A"),
and, to my knowledge, the Obsolete Records Inventory does not identify any records which the City is required
to retain in accordance with the City Records Retention Guidelines.
Subject to the consent by the City Attorney as provided with the adoption of Resolution 2014-11, I hereby
consent to destruction of the Obsolete Records. Based upon the types of documents included in the Obsolete
Records Inventory, the m hod of destruction shall be:
Shredding , Recycling , RME Destruction [to be inserted by City Clerk]
the Obsolete Records
_�� ..___......_..._..._......__ _ �_�.._._....__......___..__...... _......... __.._.._..__.._.......__...
Office of the City Clerk I City of Gilroy Page 24
DESTRUCTION OF OB S OLETE REC ORDS 'INVEN TORY
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BOX RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF
NO. SERIES RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO
NO . (From, To ,
Dy/Mo/Yr)
Liabi lity Claims -Brockington, Monte, Alez & Carroll, 11/9/07 -2 ye ars 1/17/2019 Yes
Bowls, Brooks, Lyons , Perez, Indindoli , Chase, 10/24/2016
Liberty PCS , Alvarado , Alberto & Martha, Keifer,
Garcia, Scamporrio , Day (USAA),Ortiz, Hornback,
Carri ll o , Ve lasqu ez , Beyer, Trout, Shy, Mazzone,
-Kelly, Garcia, Shields, Bottini, Ratliff, Munoz, Carlson,
Russel , Hernandez , DuBridge , Hopf Perez, Garcia,
Gamboa, Alamo Rental, Brooks, Lazalde , Uesugi
Farms . Inc , V ill areal, Bonesio , Will son, Fish er, P laza ,
Edwardo& ~becca, CSAA McDonald , Walker,
Heredia, Hi ll , Mantia, Thompson, Nevado-Barbosa,
Hernandez, Foreman, Alarcon, Rodriguez , Rodriguez ,
Thomas, Orosco , Merino, Lechuga, Sifuentes,
Fernandez, Slattery, Gilroy, Rodriguez , Lerma,
Morales , Dechu towski , Webb , Stanford, Arioto , Garcia,
Rosado , Disiato , Ruiz , John & Carmen, Sarmiento ,
Vasquez, Sharif, Dodge, Amezqu ita, Cook, Dan syby,
Ezeoha, Lloyd , Roper, Bettcher, Hammelevgonzalez ,
Costa, Munoz, Martini, Silva, Lucia & Fernando ,
Michael , Sanchez, Sn akenberg , United Methodis t
Church, Martinez, Luna , Rizzi, Alvarez, Oliveri,
Lemon, Evelyn & Robert, Lorreta, Lopez, Dolores&
David, Camino Arroyo Bridge Project, Toofan,
Gonzalez , Go ld en , Soria, Saldana, Moniz, Rodriguez,
Cisneros , Melendez, Trejo , Bruno , Ga ll egos , Sandoral,
Hernandez, Henson, Martin, Ya Klich, Rowberry
Sote lo , Gomez, Hage Rodriguez , Neil , Maquinalez ,
McLoughlin, Berdeja, Perez Barsi, Connell, Mello ,
Mendiola, Kinney, Young, Garibaldo
Inventory completed by Human Resources and Risk Management staff -Guerrero , Contreras, Kim, Kim , McPhillips ; approved by McPhill ips
Date -January 15 , 2019
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-DESTRUCTI ON OF OBSO LETE REC ORD S INVENTORY
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-BOX RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF
NO . SERIES RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO
NO . (From, To,
Dy/Mo/Yr)
Incident Files-Shibley, Abronson Law Offices , 2 Years 1/17/2019 Yes
Dewan, William , Soria, Kope lson , Stanford, Palermo ,
Leaver, O'Day, Bozzo , Pina, Suarez, Wilson, Chris ,
Michelle, Vanzin, Sanchez, Parks, Morris , Davis
Incident Report-Damaged Bollard at Monterey and 7lll 9/12/14 2 Years 1/17 /2019 Yes
St.
Incident Report-Deborah Winter 04 /28 /06 2 Years 1/17/2019 Yes
Incident Report-Clarence Chafey 08 /04 /06 2 Years 1/17/2019 Yes
Incident Report-Patricia Riegler 11/02/11 2 Years 1/17 /2019 Yes
Incident Report-Rich Alatorre 09/16/11 2 Years 1/17 /2019 Yes
Incident Report-Gloria Espino-Anaya 03 /16/11 2 Years 1/17/2019 Yes
Incident Report-Ropers Majeski 03/16/11 2 Years 1/17 /2019 Yes
Incident Report-Peter Apor 12/07 /10 2 Years 1/17 /2019 Yes
Incident Report-Angel Yakoich 04 /08 /10 2 Years 1/17 /2019 Yes
Incident Report-Barbra Ash 10/19 /09 2 Years 1/17/2019 Yes
Incident Report-Chris Peck 10/15 /09 2 Years 1/17/2019 Yes
Incident Report-Greg Bu llard 12/08 /09 2 Years 1/17/2019 Yes
Incident Report-Anthony Lopez 10 /14/09 2 Years 1/17 /2019 Yes
Incident Report-Holly Bolaoro 10/14/09 2 Years 1/17 /2019 Yes
Inci dent Report-Shawn Leaver 08/10 /09 2 Years 1/17/2019 Yes
Incident Report-KB Homes 2/28 /08 2 Years 1/17/2019 Yes
Incident Report-Patrick Stenshoel 10/2/08 2 Years 1/17/2019 Yes
Incident Report-Vasquez 7/23 /12 2 Years 1/17/2019 Yes
Incident Report-Senior Center (break in) 11/15/06 2 Years 1/17/20 19 Yes
Incident Report-Justin Matsuhara 9/11/08 2 Years 1/17/2019 Yes
Incident Report-GHS Theater curtain damage 3/09 /07 2 Years 1/17/2019 Yes
Incident Report-Golden Bay Construction 4/7/08 2 Years 1/17 /2019 Yes
Incident Report-Sabah International 11 /27 /07 2 Years 1/17/2019 Yes
Incident Report-Damaged boll ards at Monterey & 6/18/14 2 Years 1/17/2019 Yes
Lewis St.
Inventory completed by Human Resources and Risk Management staff -Guerrero, Contreras , Kim, Kim, McPhill ips ; approved by McPhi ll ips
Date -January 15, 2019
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DESTRUCTION OF OBSOLETE RECORDS INVENTORY
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BOX RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF
NO. SERIES RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO
NO. (From, To,
Dy/Mo/Yr)
Incident Report-Damaged lock and hasp at South 4/23/14 2 Years 1/17/2019 Yes
Basketball court light control box
Incident Report-Etched mirrors at City Hall 8/26/14 2 Years 1/17/2019 Yes
Incident Report-Broken restroom door handles at San 9/21/14 2 Years 1/17/2019 Yes
Ysidro Park
Incident Report-Don Chapin Company 4/08/08 2 Years 1/17/2019 Yes
Incident Report-Damaged turf at Miller Park 1/23/14 2 Years 1/17/2019 Yes
Incident Report-Broken window at Wheeler Gym 1/13/14 2 Years 1/17/2019 Yes
Incident Report-Child fell bffbike at Santa Teresa 1/12/14 2 Years 1/17/2019 Yes
Trail
Incident Report-Stolen electrical wire at Lion's Creek 1/30/14 2 Years 1/17/2019 Yes
Incident Report-Broken bolts on Sports Park gate 4/14/14 2 Years 1/17/2019 Yes
Incident Report-Broken window at Wheeler Gym 5/29/14 2 Years 1/17/2019 Yes
Incident Report-Stolen aluminum garbage cans at 5/14/14 2 Years 1/17/2019 Yes
Ranch Site T.E.E.C. Yard
Property Damage Reports
Property Damage-Street light cabinet at Santa Teresa 9/12/07 -2 years 1/17/2019 Yes
& Welburn Avenue 8/31/09
Property Damage-Fire hydrant at Camino Arroyo 6/15/09 -2 years 1/17/2019 Yes
8/10/09
Property Damage-Street light #11908 11/09/08 -2years 1/17/2019 Yes
7/16/09
Property Damage-Vehicle #2708 8/16/15 -2 years 1/17/2019 Yes
1/21/16
Property Damage-Vehicle #1605 8/27/14-2 years 1/17/2019 Yes
9/4/15
Property Damage-Vehicle #5006 4/1/15-2 years 1/17/2019 Yes
9/10/15
Inventory completed by Human Resources and Risk Management staff -Guerrero, Contreras, Kim, Kim, McPhillips; approved by McPhillips
Date-January 15 ; 2019
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·DESTRUCTION OF OBSOLETE RECORDS INVENTORY
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BOX RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF
NO . SERIES RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO
NO . (From, To,
Dy/Mo/Yr)
Property Damage-City street signs at Santa Teresa/ 3rd 5/31/15-2 years 1/17/2019 Yes
St. 8/18/15
Property Damage-Vehicle #1807 6/6/14 -2 years 1/17/2019 Yes
11/18/14
Property Damage-Stop sign at I st St. and Princevale 1/21/13-2 years 1/17/2019 Yes
10/1/14
Property Damage-Damage to Welcome Sign on 10/24/13 -2 years 1/17/2019 Yes
Leavesly 8/27/14
Property Damage-Hernandez, Dominguez Liliana 2/21/14 -2 years 1/17/2019 Yes
9/11/14
Property Damage-Engine #73 7/13/12-2 years 1/17/2019 Yes
10/1/13
Property Damage-Christine, LeeAnne 8/15/13 2 years 1/17/2019 Yes
Property Damage-Gallant, Michael 9/23/11 -2 years 1/17/2019 Yes
11/1/11
Property Damage-Lather, Conrad 9/10/13 -2 years 1/17/2019 Yes
12/11/13
Property Damage-Copper wire theft at Gilroy Sports 10/16/10 -2 years 1/17/2019 Yes
Park 9/27/11
Property Damage-Copper wire theft at Sunrise Park 10/21/10 -2 years 1/17/2019 Yes
9/27 /11
Property Damage-Copper wire theft at Christmas Hill 10/22/11 -2 years 1/17/2019 Yes
Park 9/27 /11
Property Damage-Street light pole(s) #3764 & #3765 6/2/09 -2 years 1/17/2019 Yes
9/1/09
Inventory completed by Human Resources and Risk Management staff -Guerrero , Contreras, Kim, Kim, McPhillips; approved by McPhillips
Date -January 15, 2019
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DESTRUCTION OF OBSOLETE RECORDS INVENTORY
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BOX RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF
NO . SERIES RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO
NO. (From , To ,
Dy/Mo/Yr)
Property Damage-Honda PD Motorcycle #3001804 5/19/09 -2 ye ars 1/17/2019 Yes
8/14/09
Property Damage-Reyes, Manny-Vehicle #4206 10/16/15 2 years 1/17/2019 Yes
Property Damage-Jail Cell #1 2/21 /09 -2 years 1/17/2019 Yes
4/1 /09
Property Damage-Vehicle #2708 03 /08 /93 -2 years 1/17/2019 Yes
21/02 /01 ·
Property Damage-Traffic signal light at Sunrise & 1/31/09-2 years 1/17/2019 Yes
Santa Teresa 9/3/09
Property Damage-Vehicle #1605 1/7/15 -2 ye ars 1/17/2019 Yes
8/3/15
Property Damage-Vehicle #2714 1/4/15 -2 years 1/17/2019 Yes
5/13 /15
Property Damage-Light pole at Monterey & Leavesly 1/19/14-2 years 1/17/2019 Yes
4/20/15
Property Damage-Damaged detective vehicle 152 EB 9/21/14-2 years 1/17/2019 Yes
3/22/15
Property Damage-Fire Engine E48 9/8/14-2 years 1/17 /2019 Yes
4/08/15
Property Damage-Street light pole at Hirasaki & Moro 4/29 /15 -2 years 1/17/2019 Yes
Ct. 4/26 /16
Property Damage-Street sign at Wentz & Wren Ave. 1/29/15 -2 years 1/17/2019 Yes
8/3/15
Property Damage-Damaged PD Tahoe #2512 3/22 /13 -2 years 1/17 /2019 Yes
6/22/15
Property Damage-Fox-Taymer, Julia-Vehicle # 2411 12/14/2015 2 years 1/17/2019 Yes
Property Damage-Del Moral, Hugo -Damaged Chevy 12/10/15 2 years 1/17/2019 Yes
Impala
Property Damage-Martinez, Ana-Vehicle #1219 11/30/15 2 years 1/17/2019 Yes
Property Damage-Hayes , Steven III-Vehicle #T47 11/13/15 2 years 1/17/2019 Yes
Inventory completed by Human Resources and Risk Management staff -Guerrero , Contreras, Kim, Kim , McPhillips ; approved by McPhillips
Date -January 15 , 2019
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· DESTRUCTION OF OBSOLETE RECORDS INVEN TORY
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BOX RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF
NO. SERIES RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO
NO. (From, To,
Dy/Mo/Yr)
Property Damage-Barquet, M ildred-Vehicle #2806 10/20/15 2 years 1/17/2019 Yes
Property Damage-Pike, Rhyan-Vehicle #1049 10/19/15 2 years 1/17/2019 Yes
Property Damage-Beebe, Michael-Vehicle #2510 10/5/15 2 years 1/17/2019 Yes
Property Damage-LockePaddon, Robert-Vehicle 10/5/15 2 years 1/17/2019 Yes
#1711
Property Damage-Arbizu, Renee-Vehicle #5003 9/17/15 2 years 1/17 /2019 Yes
Property Damage-Atwal , Swinder-Vehicle #2512 9/15/15 2 years 1/17 /2019 Yes
Property Damage-Lopez, Andrew-Vehicle #1502 9/13/15 2 years 1/17/2019 Yes
Property Damage-Lorenz, Troy-Vehicle #142 9/14/15 2 years 1/17/2019 Yes
Property Damage-Mora, D iana-Missing digital camera 9/12/15 2 years 1/17 /2019 Yes
at Monterey & Farrell Ave.
Property Damage-Monigold, David-Vehicle #1507 9/1/15 2 years 1/17/2019 Yes
Property Damage-Ruiz , Ju an -Vehicle #1238833 8/6/15 2 years 1/17/2019 Yes
Property Damage-Greathead , Jason-Vehicle #1602 7/3 1/15 2 years 1/17/2019 Yes
Property Damage-Gutierrez, Mary -Vehicle # 134 7 7/30/15 2 years 1/17/2019 Yes
Property Damage-Smith, Jason -Vehicle #1257722 7/25/15 2 years 1/17 /2019 Yes
Property Damage-Shackel, Roy-Damaged box & 7/29/15 2 years 1/17/2019 Yes
missing battery at Chesnut Station
Property Damage-Cortez, Jesu s-Vehicle #2713 8/13/15 2 years 1/17 /2019 Yes
Property D amage-Slattery, Alex-Vehicle #1810 7/11/15 2 years 1/17/2019 Yes
Property Damage-Buessing, Jim #348 7/8/15 2 years 1/17/2019 Yes
Property Damage-Contreras, Jesus-Vehicle #1601 7/7/15 2 years 1/17 /2019 Yes
Property Damage-Guerriera, Joshua-Damaged boots at 6/14/15 2 years 1/17/2019 Yes
Las Animas Fire Station
Property Damage-Trejo , Jes us Vehicle #2713 6/5/15 2 years 1/17/2019 Yes
Property Damage-Loera, Emily-Damaged street signs 6/5/15 2 years 1/17/2019 Yes
at 3rd St. and Santa Teresa
Property Damage-Dempsey, Jim-Broken 5/12/15 2 years 1/17/2019 Yes
sledgehammer at Training building on Rosanna
Inventory completed by Human Resources and Risk Management staff -Guerrero, Contreras , Kim, Kin1 , McPhillips ; approved by McPhill ips
Date -January 15 , 20 19
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DESTRUCTION OF OBSOLETE RECORDS INVENTORY
Page 7 ofll
BOX RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF
NO . SERIES RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO
NO . (From, To ,
Dy/Mo/Yr)
Property Damage-Pike , Rhyan-Vehicle #PKT-022443 10/12/15 2 years 1/17 /2019 Yes
Property Damage-Tarasco , Mark-Damaged trailers 5/5/15 2 years 1/17 /20 19 Yes
#91. #92, and.tt9 3
Property Damage-Timbrook, Dana-Damaged concrete 4/15/15 2 years 1/17/2019 Yes
fence at Gilroy Sports Park
Property Damage-Hernandez, Jesus-Vehicle #2805 4/7/15 2 years 1/17/2019 Yes
Property Damage-Pike, Rhyan-Vehicle #1049 4/2/15 2 years 1/1 7/2019 Yes
Property Damage-Guevara, Rocio -Vehicle #5006 4/1 /15 2 years 1/17/2019 Yes
Property Damage-Reyes, Manny-Vehicle #4206 2/8/15 2 years 1/17/2019 Yes
Property Damage-Vehicle #2713 1/28/12 2 years 1/17/2019 Yes
Property Damage-Rottler, John-Vellicle #2715 3/5/12 2 years 1/17 /2019 Yes
~·.:-Property Damage-Damaged backflow system 2/15/12 2 years 1/17/2019 Yes
Property Damage-Vehicle #1607 1/2/12 2 years 1/17/20 19 Yes
Property Damage-Vehicles #1502 , #2812, #2510 1/10/12 2 years 1/17/2019 Yes
Property Damage-Vellicle #2158 6/1/12 2 years 1/17/2019 Yes
Property Damage-Damaged fire hydrant at Canlino 2/20/14 2 years 1/17/2019 Yes
Arroyo
Property Damage -Larkin, Thomas-Vehicle #1602 2/01/15 2 Years 1/17/2019 Yes
Property Damage -Moon, Adam-Vehic le #1808 1/10/15 2 Years 1/17 /2019 Yes
Property Damage -Eden, Barry-Vellicle #160 5 1/07/15 2 Years 1/17/2019 Yes
Property Damage -Duarte, Albert-Vellicle #2714 1/4/15 2 Years 1/17/20 19 Yes
FT Employee Fi les 7/15 /83-6 years 1/17/2019 Yes
JayBaksa 6/4/08
FT Emp loyee Files 6/03/11-6 years 1/17 /20 19 Yes
Kirkish, Jeffrey-3/23/12
FT Emp loyee Fi les 5/16/06-6 years 1/17/20 19 Yes
Trinidad, Kristi 7/31/12
FT Emp loyee Files 11/15/99 -6 years 1/17/2019 Yes
Pinheiro , Al 12 /07/12
Inventory comp leted by Human Resources and Risk Management staff -Guerrero, Contreras , Kim, Kim, McPhi ll ips; ap proved by McPhillips
Date -January 15, 2019
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·DESTRUCTION OF OBSOLETE RECORDS INVENTORY
Page 8 of 11
"BOX RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF
NO. SERIES RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO
NO. (From, To ,
Dy/Mo/Yr)
PT Employee Files 2012 1/17/2019
• Tori Pollock separation • Cameron Harrell
• Abel Zaragoza dates
• Armon Stewart
• Monica Flores
• Thomas Baksa
• Mary Anders
• Nilo Velasquez
• Kelsy Ashford
• Alyssa Kroeger
• Christy Bracco
• Kawika Palacios
• Lori Pashall
• Sabrina Herrera
• Joan Moore
• Carmen Pichardo
• Honey Hendrix
• Patrick Goold
• Ana Lopez
• Lilyann Troy
• Katelyn Wheat
• Jenee Robertson
• MyraAmmari
• Alicia Reese
• Ryan Azad
• Ethan Guillen
• Rebecca Kraut
• Sarah Comaggia
• Erica Naboa
• Megan Wheat
• Roger Bloom
• Jacqueline Martin
• Beatrice Pereda
Inventory completed by Human Resources and Risk Management staff -Guerrero, Contreras , Kim, Kim, McPhillips; approved by McPhillips
Date -January 15 , 2019
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Page 9 ofll
BOX RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF
NO. SERIES RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO
NO. (From, To,
Dy/Mo/Yr)
Separated Full Time -Coy, Ryan 2/28/11 -6 years 1/17/2019 Yes
03/23/12
Separated Full Time -Fay, Patricia 01/08/12 -6 years 1/17/2019 Yes
03/05/12
Retired-Foster, Dale 01/26/03 -6 years 1/17/2019 Yes
08/01/12
Retired -Signorotti, Albert 09/13/91 -6 years 1/17/2019 Yes
05/31/12
Training File -Nicole Neilsen 1/22/08 -6 years 1/17/2019 Yes
1/31/09
Recruitment Files
Recruitment File -Recreation Leader II 7/15 2 years 1/17/2019 Yes
Recruitment File -Lead Recreation Leader 8/15 2 years 1/17/2019 Yes
Recruitment File -Software Systems Administrato 11/15 2 years 1/17/2019 Yes
Recruitment File -Maintenance Worker Assistant 12/15 2 years 1/17/2019 Yes
Recruitment File -ECR Assistant Instructor 12/15 2 years 1/17/2019 Yes
Recruitment File -Custodian 12/15 2 years 1/17/2019 Yes
Recruitment File -Maintenance Worker Assistant 1/16 2 years 1/17/2019 Yes
Recruitment.Ei.le -Lead Recreation Leader 1/16 2 years 1/17/2019 Yes
Recruitment File -Recreation Leader 1/11 1/16 2 years 1/17/2019 Yes
Recruitment File -Building Official 1/16 2 years 1/17/2019 Yes
Recruitment File -Recreation Specialist -Sport 1/16 2 years 1/17/2019 Yes
Recruitment File -Lead Recreation Leader -Sports 1/16 2 years 1/17/2019 Yes
Recruitment File -Lead Recreation Leader 1/16 2 years 1/17/2019 Yes
Recruitment File -Recreation Leader II 1/16 2 years 1/17/2019 Yes
Recruitment File -Recreation Coordinator 2/16 ? years 1/17/2019 Yes
Recruitment File -Violence Prevention Division 2/16 2 years 1/17/2019 Yes
College Intern
Inventory completed by Human Resources and Risk Management staff -Guerrero, Contreras, Kim, Kim, McPhillips; approved by McPhillips
Date -January 15, 2019
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·DESTRUCTION OF OBSOLETE RECORDS INVENTORY
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'BOX RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF
NO. · SERIES RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NQ_
NO. (From, To,
Dy/Mo/Yr)
Recruitment File -Planning Division College Intern 2/i6 2 years 1/17/2019 Yes
Recruitment File -Recreation Coordinator FT 2/16 2 years 1/17/2019 Yes
Recruitment File -Human Resources College Intern 2/16 2 years 1/17/2019 Yes
Recruitment File -Engineering Division College Intern 2/16 2 years 1/17/2019 Yes
Recruitment File -SuIIllller Aquatics 3/16 2 years 1/17/2019 Yes
Recruitment File -Engineering Technician Inspector 3/16 2 years 1/17/2019 Yes
Recruitment File -College Interns 4/16 2 years l/17 /2019 Yes
Recruitment File -Information Technology 4/16 2 years 1/17/2019 Yes
Aoolications Analyst
Recruitment File -Planning Technician 5/16 2 years 1/17/2019 Yes
· Recruitment File -Fleet Superintendent 5/16 2 years 1/17/2019 Yes
Recruitment File -Lead Recreation Leader 6/16 2 years 1/17/2019 Yes
Recruitment File -Lead Recreation Leader ASP 6/16 2 years 1/17/2019 Yes
Recruitment File -ECR Assistant Instructor 6/16 2 years 1/17/2019 Yes
Recruitment File -Maintenance Worker Assistant 7/16 2 years 1/17/2019 Yes
Recruitment File -Information Technology Technician 7/16 2 years 1/17/2019 Yes
Recruitment File -Custodian 8/16 2 years 1/17/2019 Yes
Recruitment File -SuIIllller Aquatics SuIIllller 15 2 years 1/17/2019 Yes
Recruitment File -Recreation Leader VII SuIIllller 16 2 years 1/17/2019 Yes
Workers Compensation Files
Workers Compensation File -John Sheedy 6/30/10 -6 years 1/17/2019 Yes
10/02/09
Workers Compensation File -Donald Zander 2001 6 years 1/17/2019 Yes
Workers Compensation File -Hernandez, Ted 2/27/98 -6 years 1/17/2019 Yes
12/31/12
Workers Compensation File -Jeske , Arlene 1/1 2/93 -6 years 1/17/2019 Yes
09/07/10
Workers Compensation File -Knutson, Kooper 7/30/10 -6 years 1/17/2019 Yes
07/14/12
Inventory completed by Human Resources and Risk Management staff -Guerrero, Contreras, Kim, Kim, McPhillips; approved by McPhillips
Date -January 15 , 2019
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DESTRUCTION OF OBSOLETE RECORDS INVENTORY
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RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF
SERIES RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO
NO. (From, To,
Dy/Mo/Yr)
Workers Compensation File -Giusiana, Gregory 3/18/79 -6 years 1/17/2019 Yes
1 ?/01/06
Workers Compensation File -Pyzer, Tim 3/20/81 -6 years 1/17/2019 Yes
09/2003
Workers Compensation File -Good, Mark 7 /29/84 -2001 6 years 1/17/2019 Yes
Health Benefit Invoices 1/17/2019
AFLAC FY 12/13 5 Years 1/17/2019 Yes
CalPERS Medical FY 12/13 5 Years 1/17/2019 Yes
Discovery Benefits FY 12/13 5 Years 1/17/2019 Yes
MHNFY 12/13 5 Years 1/17/2019 Yes
Delta Dental FY 12/13 5 Years 1/17/2019 Yes
ICS Replenishment CY 12/13 5 Years 1/17/2019 Yes
Delta Care FY 12/13 5 Years 1/17/2019 Yes
Gilroy Fire LTD FY 12/13 5 Years 1/17/2019 Yes
Gilroy Fire Dept Station House Fund FY 12/13 5 Years 1/17/2019 Yes
Long Term Disability FY 12/13 5 Years 1/17/2019 Yes
Police LTD FY 12/13 5 Years 1/17/2019 Yes
Vision FY -,--12/13 5 Years 1/17/2019 Yes
Workers Comp Admin Fees FY 12/13 5 Years 1/17/2019 Yes
Labor Relations/ Negotiations 1994-2003 4 Years 1/17/2019 Yes
1994 AFSCME Local 101 1994-2003 4 Years 1/17/2019 Yes
1995 AFSCME Local 101 1994-2003 4 Years 1/17/2019 Yes
1996 AFSCME Local 101 1994-2003 4 Years 1/17/2019 Yes
2001 AFSCME Local 101 1994-2003 4 Years 1/17/2019 Yes
2003 IAFF, LOCAL 2805 i994-2003 4 Years 1/17/2019 Yes
Inventory completed by Human Resources and Risk Management staff -Guerrero, Contreras, Kim, Kim, McPhillips; approved by McPhillips
Date -January 15, 2019
MEDIA
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