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Honeywell - HVAC Maintenance and Services (2019)
AGREEMENT FOR SERVICES (For contracts over $5,000 — NON -DESIGN, NON -ENGINEERING TYPE CONTRACTOR) This AGREEMENT made this 29th day of Januarv. 2019, between: CITY: City of Gilroy, having a principal place of business at 7351 Rosanna Street, Gilroy, California and CONTRACTOR: Honeywell Building_ Solutions, having a principal place of business at 1099 Sneath Lane, San Bruno, CA 94066. ARTICLE 1. TERM OF AGREEMENT This Agreement will become effective on March 1st, 2019 and will continue in effect through February 281h, 2022 with an option to renew it for an additional two vears upon agreement by both the Contractor and the Citv. unless terminated in accordance with the provisions of Article 7 of this Agreement. Any lapse in insurance coverage as required by Article 5, Section D of this Agreement shall terminate this Agreement regardless of any other provision stated herein. ex Initial ARTICLE 2. INDEPENDENT CONTRACTOR STATUS It is the express intention of the parties that CONTRACTOR is an independent contractor and not an employee, agent, joint venturer or partner of CITY. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between CITY and CONTRACTOR or any employee or agent of CONTRACTOR. Both parties acknowledge that CONTRACTOR is not an employee for state or federal tax purposes. CONTRACTOR shall not be entitled to any of the rights or benefits afforded to CITY'S employees, including, without limitation, disability or unemployment insurance, workers' compensation, medical insurance, sick leave, retirement benefits or any other employment benefits. CONTRACTOR shall retain the right to perform services for others during the term of this Agreement. ARTICLE 3. SERVICES TO BE PERFORMED BY CONTRACTOR A. Specific Services CONTRACTOR agrees to: Perform the services as outlined in Exhibit "A" ("Specific Provisions") and Exhibit `B" ("Scope of Services"), within the time periods described in Exhibit "C" ("Milestone Schedule"). 4835-2267-0361 v1 LAM04706083 B. Method of Performing Services CONTRACTOR shall determine the method, details and means of performing the above - described services. CITY shall have no right to, and shall not, control the manner or determine the method of accomplishing CONTRACTOR'S services. C. Employment of Assistants CONTRACTOR may, at the CONTRACTOR'S own expense, employ such assistants as CONTRACTOR deems necessary to perform the services required of CONTRACTOR by this Agreement, subject to the prohibition against assignment and subcontracting contained in Article 5 below. CITY may not control, direct, or supervise CONTRACTOR'S assistants in the performance of those services. CONTRACTOR assumes full and sole responsibility for the payment of all compensation and expenses of these assistants and for all state and federal income tax, unemployment insurance, Social Security, disability insurance and other applicable withholding. D. Place of Work CONTRACTOR shall perform the services required by this Agreement at any place or location and at such times as CONTRACTOR shall determine is necessary to properly and timely perform CONTRACTOR'S services. ARTICLE 4. COMPENSATION A. Consideration In consideration for the services to be performed by CONTRACTOR, CITY agrees to pay CONTRACTOR the amounts set forth in Exhibit "D" ("Payment Schedule"). In no event however shall the total compensation paid to CONTRACTOR exceed $124,981.00 for year 1. $128,730.43 for year 2, and $132,592.34 for year 3, with a contingency of 15% ($58,396). B. Invoices CONTRACTOR shall submit invoices for all services rendered. C. Payment Payment shall be due according to the payment schedule set forth in Exhibit "D". No payment will be made unless CONTRACTOR has first provided City with a written receipt of invoice describing the work performed and any approved direct expenses (as provided for in Exhibit "A", Section IV) incurred during the preceding period. If CITY objects to all or any portion of any invoice, CITY shall notify CONTRACTOR of the objection within thirty (30) days from receipt of the invoice, give reasons for the objection, and pay that portion of the invoice not in dispute. It shall not constitute a default or breach of this Agreement for CITY not to pay any invoiced amounts to which it has objected until the objection has been resolved by mutual agreement of the parties. 4835-2267-0361 v1 _2_ LAC104706083 D. Expenses CONTRACTOR shall be responsible for all costs and expenses incident to the performance of services for CITY, including but not limited to, all costs of equipment used or provided by CONTRACTOR, all fees, fines, licenses, bonds or taxes required of or imposed against CONTRACTOR and all other of CONTRACTOR'S costs of doing business. CITY shall not be responsible for any expenses incurred by CONTRACTOR in performing services for CITY, except for those expenses constituting "direct expenses" referenced on Exhibit "A." ARTICLE 5. OBLIGATIONS OF CONTRACTOR A. Tools and Instrumentalities CONTRACTOR shall supply all tools and instrumentalities required to perform the services under this Agreement at its sole cost and expense. CONTRACTOR is not required to purchase or rent any tools, equipment or services from CITY. B. Workers' Compensation CONTRACTOR agrees to provide workers' compensation insurance for CONTRACTOR'S employees and agents and agrees to hold harmless, defend with counsel acceptable to CITY and indemnify CITY, its officers, representatives, agents and employees from and against any and all claims, suits, damages, costs, fees, demands, causes of action, losses, liabilities and expenses, including without limitation reasonable attorneys' fees, arising out of any injury, disability, or death of any of CONTRACTOR'S employees. C. Indemnification of Liability, Duty to Defend As to all liability, to the fullest extent permitted by law, CONTRACTOR shall defend, through counsel approved by CITY (which approval shall not be unreasonably withheld), indemnify and hold harmless CITY, its officers, representatives, agents and employees against any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and expenses, including without limitation attorneys' fees, arising or resulting directly or indirectly from any act or omission of CONTRACTOR or CONTRACTOR'S assistants, employees or agents, including all claims relating to the injury or death of any person or damage to any property. D. Insurance In addition to any other obligations under this Agreement, CONTRACTOR shall, at no cost to CITY, obtain and maintain throughout the term of this Agreement: (a) Commercial Liability Insurance on a per occurrence basis, including coverage for owned and non -owned automobiles, with a minimum combined single limit coverage of $1,000,000 per occurrence for all damages due to bodily injury, sickness or disease, or death to any person, and damage to property, including the loss of use thereof. As a condition precedent to CITY'S obligations under this Agreement, CONTRACTOR shall furnish written evidence of such coverage (naming CITY, its 4835-2267-0361 v1 _3 _ LAC104706083 officers and employees as additional insureds on the Comprehensive Liability insurance policy referred to in (a) immediately above via a specific endorsement) and requiring thirty (30) days written notice of policy lapse or cancellation, or of a material change in policy terms. E. Assignment Notwithstanding any other provision of this Agreement, neither this Agreement nor any duties or obligations of CONTRACTOR under this Agreement may be assigned or subcontracted by CONTRACTOR without the prior written consent of CITY, which CITY may withhold in its sole and absolute discretion. F. State and Federal Taxes As CONTRACTOR is not CITY'S employee, CONTRACTOR shall be responsible for paying all required state and federal taxes. Without limiting the foregoing, CONTRACTOR acknowledges and agrees that: • CITY will not withhold FICA (Social Security) from CONTRACTOR'S payments; • CITY will not make state or federal unemployment insurance contributions on CONTRACTOR'S behalf; • CITY will not withhold state or federal income tax from payment to CONTRACTOR; • CITY will not make disability insurance contributions on behalf of CONTRACTOR; • CITY will not obtain workers' compensation insurance on behalf of CONTRACTOR. ARTICLE 6. OBLIGATIONS OF CITY A. Cooperation of City CITY agrees to respond to all reasonable requests of CONTRACTOR and provide access, at reasonable times following receipt by CITY of reasonable notice, to all documents reasonably necessary to the performance of CONTRACTOR'S duties under this Agreement. B. Assignment CITY may assign this Agreement or any duties or obligations thereunder to a successor governmental entity without the consent of CONTRACTOR. Such assignment shall not release CONTRACTOR from any of CONTRACTOR'S duties or obligations under this Agreement. 4835-2267-0361v1 LAC104706083 ARTICLE 7. TERMINATION OF AGREEMENT A. Sale of CONTRACTOR's Business/ Death of CONTRACTOR. CONTRACTOR shall notify CITY of the proposed sale of CONTRACTOR's business no later than thirty (30) days prior to any such sale. CITY shall have the option of terminating this Agreement within thirty (30) days after receiving such notice of sale. Any such CITY termination pursuant to this Article 7.A shall be in writing and sent to the address for notices to CONTRACTOR set forth in Exhibit A, Subsection V.H., no later than thirty (30) days after CITY' receipt of such notice of sale. If CONTRACTOR is an individual, this Agreement shall be deemed automatically terminated upon death of CONTRACTOR. B. Termination by City for Default of CONTRACTOR Should CONTRACTOR default in the performance of this Agreement or materially breach any of its provisions, CITY, at CITY'S option, may terminate this Agreement by giving written notification to CONTRACTOR. For the purposes of this section, material breach of this Agreement shall include, but not be limited to the following: CONTRACTOR'S failure to professionally and/or timely perform any of the services contemplated by this Agreement. 2. CONTRACTOR'S breach of any of its representations, warranties or covenants contained in this Agreement. CONTRACTOR shall be entitled to payment only for work completed in accordance with the terms of this Agreement through the date of the termination notice, as reasonably determined by CITY, provided that such payment shall not exceed the amounts set forth in this Agreement for the tasks described on Exhibit C" which have been fully, competently and timely rendered by CONTRACTOR. Notwithstanding the foregoing, if CITY terminates this Agreement due to CONTRACTOR'S default in the performance of this Agreement or material breach by CONTRACTOR of any of its provisions, then in addition to any other rights and remedies CITY may have, CONTRACTOR shall reimburse CITY, within ten (10) days after demand, for any and all costs and expenses incurred by CITY in order to complete the tasks constituting the scope of work as described in this Agreement, to the extent such costs and expenses exceed the amounts CITY would have been obligated to pay CONTRACTOR for the performance of that task pursuant to this Agreement. C. Termination for Failure to Make Agreed -Upon Payments Should CITY fail to pay CONTRACTOR all or any part of the compensation set forth in Article 4 of this Agreement on the date due, then if and only if such nonpayment constitutes a default under this Agreement, CONTRACTOR, at the CONTRACTOR'S option, may terminate this Agreement if such default is not remedied by CITY within thirty (30) days after demand for such payment is given by CONTRACTOR to CITY. 4835-2267-0361v1 _5_ LAC104706083 D. Transition after Termination Upon termination, CONTRACTOR shall immediately stop work, unless cessation could potentially cause any damage or harm to person or property, in which case CONTRACTOR shall cease such work as soon as it is safe to do so. CONTRACTOR shall incur no further expenses in connection with this Agreement. CONTRACTOR shall promptly deliver to CITY all work done toward completion of the services required hereunder, and shall act in such a manner as to facilitate any the assumption of CONTRACTOR's duties by any new CONTRACTOR hired by the CITY to complete such services. ARTICLE 8. GENERAL PROVISIONS A. Amendment & Modification No amendments, modifications, alterations or changes to the terms of this Agreement shall be effective unless and until made in a writing signed by both parties hereto. B. Americans with Disabilities Act of 1990 Throughout the term of this Agreement, the CONTRACTOR shall comply fully with all applicable provisions of the Americans with Disabilities Act of 1990 ("the Act") in its current form and as it may be amended from time to time. CONTRACTOR shall also require such compliance of all subcontractors performing work under this Agreement, subject to the prohibition against assignment and subcontracting contained in Article 5 above. The CONTRACTOR shall defend with counsel acceptable to CITY, indemnify and hold harmless the CITY OF GILROY, its officers, employees, agents and representatives from and against all suits, claims, demands, damages, costs, causes of action, losses, liabilities, expenses and fees, including without limitation reasonable attorneys' fees, that may arise out of any violations of the Act by the CONTRACTOR, its subcontractors, or the officers, employees, agents or representatives of either. C. Attorneys' Fees If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys' fees, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which that party may be entitled. D. Captions The captions and headings of the various sections, paragraphs and subparagraphs of the Agreement are for convenience only and shall not be considered nor referred to for resolving questions of interpretation. E. Compliance with Laws The CONTRACTOR shall keep itself informed of all State and National laws and all municipal ordinances and regulations of the CITY which in any manner affect those engaged or employed 4835-2267-0361 v1 LAC104706083 in the work, or the materials used in the work, or which in any way affect the conduct of the work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Without limiting the foregoing, CONTRACTOR agrees to observe the provisions of the Municipal Code of the CITY OF GILROY, obligating every contractor or subcontractor under a contract or subcontract to the CITY OF GILROY for public works or for goods or services to refrain from discriminatory employment or subcontracting practices on the basis of the race, color, sex, religious creed, national origin, ancestry of any employee, applicant for employment, or any potential subcontractor. F. Conflict of Interest CONTRACTOR certifies that to the best of its knowledge, no CITY employee or office of any public agency interested in this Agreement has any pecuniary interest in the business of CONTRACTOR and that no person associated with CONTRACTOR has any interest that would constitute a conflict of interest in any manner or degree as to the execution or performance of this Agreement. G. Entire Agreement This Agreement supersedes any and all prior agreements, whether oral or written, between the parties hereto with respect to the rendering of services by CONTRACTOR for CITY and contains all the covenants and agreements between the parties with respect to the rendering of such services in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement or promise not contained in this Agreement shall be valid or binding. No other agreements or conversation with any officer, agent or employee of CITY prior to execution of this Agreement shall affect or modify any of the terms or obligations contained in any documents comprising this Agreement. Such other agreements or conversations shall be considered as unofficial information and in no way binding upon CITY. H. Governing Law and Venue This Agreement shall be governed by and construed in accordance with the laws of the State of California without regard to the conflict of laws provisions of any jurisdiction. The exclusive jurisdiction and venue with respect to any and all disputes arising hereunder shall be in state and federal courts located in Santa Clara County, California. I. Notices Any notice to be given hereunder by either party to the other may be effected either by personal delivery in writing or by mail, registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the parties at the addresses appearing in Exhibit "A", Section V.H. but each party may change the address by written notice in accordance with this paragraph. Notices delivered personally will be deemed delivered as of actual receipt; mailed notices will be deemed delivered as of three (3) days after mailing. 4835-2267-0361 v1 _7_ LAC104706083 J. Partial Invalidity If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way. K. Time of the Essence All dates and times referred to in this Agreement are of the essence. L. Waiver CONTRACTOR agrees that waiver by CITY of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Executed at Gilroy, California, on the date and year first above written. CONTRACTOR: C1. CITY: GOotq;~. Honeywell Bttsi �olutions CITY OF GILROY By: Name: Eugenio Burnier Title: General Manager, California District Social Security or Taxpayer Identification Number 22-2640650 Approved as to Form City Attorney �_. 4835-2267-0361v1 g LAC104706083 Na Name: Qt0 66 i � I� - C� rv,� lE"L Title: da�vli� � f EXHIBIT "A" SPECIFIC PROVISIONS I. PROJECT MANAGER CONTRACTOR shall provide the services indicated on the attached Exhibit "B", Scope of Services ("Services"). (All exhibits referenced are incorporated herein by reference.) To accomplish that end, CONTRACTOR agrees to assign , who will act in the capacity of Project Manager, and who will personally direct such Services. Except as may be specified elsewhere in this Agreement, CONTRACTOR shall furnish all technical and professional services including labor, material, equipment, transportation, supervision and expertise to perform all operations necessary and required to complete the Services in accordance with the terms of this Agreement. II. NOTICE TO PROCEED/COMPLETION OF SERVICE A. NOTICE TO PROCEED CONTRACTOR shall commence the Services upon delivery to CONTRACTOR of a written "Notice to Proceed", which Notice to Proceed shall be in the form of a written communication from designated City contact person(s). Notice to Proceed may be in the form of e-mail, fax or letter authorizing commencement of the Services. For purposes of this Agreement, Walter Dunckel shall be the designated City contact person(s). Notice to Proceed shall be deemed to have been delivered upon actual receipt by CONTRACTOR or if otherwise delivered as provided in the Section V.H. ("Notices") of this Exhibit "A". B. COMPLETION OF SERVICES When CITY determines that CONTRACTOR has completed all of the Services in accordance with the terms of this Agreement, CITY shall give CONTRACTOR written Notice of Final Acceptance, and CONTRACTOR shall not incur any further costs hereunder. CONTRACTOR may request this determination of completion when, in its opinion, it has completed all of the Services as required by the terms of this Agreement and, if so requested, CITY shall make this determination within two (2) weeks of such request, or if CITY determines that CONTRACTOR has not completed all of such Services as required by this Agreement, CITY shall so inform CONTRACTOR within this two (2) week period. III. PROGRESS SCHEDULE The schedule for performance and completion of the Services will be as set forth in the attached Exhibit "C". IV. PAYMENT OF FEES AND DIRECT EXPENSES Payments shall be made to CONTRACTOR as provided for in Article 4 of this Agreement. 4835-2267-0361v1 LAC104706083 Direct expenses are charges and fees not included in Exhibit "B". CITY shall be obligated to pay only for those direct expenses which have been previously approved in writing by CITY. CONTRACTOR shall obtain written approval from CITY prior to incurring or billing of direct expenses. Copies of pertinent financial records, including invoices, will be included with the submission of billing(s) for all direct expenses. V. OTHER PROVISIONS A. STANDARD OF WORKMANSHIP CONTRACTOR represents and warrants that it has the qualifications, skills and licenses necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and CITY expressly relies upon CONTRACTOR'S representations and warranties regarding its skills, qualifications and licenses. CONTRACTOR shall perform such Services and duties in conformance to and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Any plans, designs, specifications, estimates, calculations, reports and other documents furnished under this Agreement shall be of a quality acceptable to CITY. The minimum criteria for acceptance shall be a product of neat appearance, well -organized, technically and grammatically correct, checked and having the maker and checker identified. The minimum standard of appearance, organization and content of the drawings shall be that used by CITY for similar purposes. B. RESPONSIBILITY OF CONTRACTOR CONTRACTOR shall be responsible for the professional quality, technical accuracy, and the coordination of the Services furnished by it under this Agreement. CONTRACTOR shall not be responsible for the accuracy of any project or technical information provided by the CITY. The CITY'S review, acceptance or payment for any of the Services shall not be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and CONTRACTOR shall be and remain liable to CITY in accordance with applicable law for all damages to CITY caused by CONTRACTOR'S negligent performance of any of the services furnished under this Agreement. C. RIGHT OF CITY TO INSPECT RECORDS OF CONTRACTOR CITY, through its authorized employees, representatives or agents, shall have the right, at any and all reasonable times, to audit the books and records (including, but not limited to, invoices, vouchers, canceled checks, time cards, etc.) of CONTRACTOR for the purpose of verifying any and all charges made by CONTRACTOR in connection with this Agreement. CONTRACTOR shall maintain for a minimum period of three (3) years (from the date of final payment to CONTRACTOR), or for any longer period required by law, sufficient books and records in accordance with standard California accounting practices to establish the correctness of all charges submitted to CITY by CONTRACTOR, all of which shall be made available to CITY at the CITY's offices within five (5) business days after CITY's request. 4835-2267-0361v1 _2_ LAM04706083 D. CONFIDENTIALITY OF MATERIAL All ideas, memoranda, specifications, plans, manufacturing procedures, data (including, but not limited to, computer data and source code), drawings, descriptions, documents, discussions or other information developed or received by or for CONTRACTOR and all other written and oral information developed or received by or for CONTRACTOR and all other written and oral information submitted to CONTRACTOR in connection with the performance of this Agreement shall be held confidential by CONTRACTOR and shall not, without the prior written consent of CITY, be used for any purposes other than the performance of the Services, nor be disclosed to an entity not connected with the performance of the such Services. Nothing furnished to CONTRACTOR which is otherwise known to CONTRACTOR or is or becomes generally known to the related industry (other than that which becomes generally known as the result of CONTRACTOR'S disclosure thereof) shall be deemed confidential. CONTRACTOR shall not use CITY'S name or insignia, or distribute publicity pertaining to the services rendered under this Agreement in any magazine, trade paper, newspaper or other medium without the express written consent of CITY. E. NO PLEDGING OF CITY'S CREDIT. Under no circumstances shall CONTRACTOR have the authority or power to pledge the credit of CITY or incur any obligation in the name of CITY. F. OWNERSHIP OF MATERIAL. All material including, but not limited to, computer information, data and source code, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports and other material developed, collected, prepared (or caused to be prepared) under this Agreement shall be the property of CITY, but CONTRACTOR may retain and use copies thereof subject to Section V.D of this Exhibit "A". CITY shall not be limited in any way in its use of said material at any time for any work, whether or not associated with the City project for which the Services are performed. However, CONTRACTOR shall not be responsible for, and City shall indemnify CONTRACTOR from, damages resulting from the use of said material for work other than PROJECT, including, but not limited to, the release of this material to third parties for work other than on PROJECT. G. NO THIRD PARTY BENEFICIARY. This Agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties, and no third party or parties shall have any claim or right of action hereunder for any cause whatsoever. 4835-2267-0361 v1 _3 _ LACk04706083 H. NOTICES. Notices are to be sent as follows: CITY: CONTRACTOR: City of Gilroy 7351 Rosanna Street Gilroy, CA 95020 Honevwell Business Solutions 1099 Sneath Lane San Bruno, CA 94066 I. FEDERAL FUNDING REQUIREMENTS. ❑ If the box to the left of this sentence is checked, this Agreement involves federal funding and the requirements of this Section V.I. apply. ® If the box to the left of this sentence is checked, this Agreement does not involve federal funding and the requirements of this Section V.I. do not apply. 1. DBE Program CONTRACTOR shall comply with the requirements of Title 49, Part 26, Code of Federal Regulations (49 CFR 26) and the City -adopted Disadvantaged Business Enterprise programs. 2. Cost Principles Federal Acquisition Regulations in Title 48, CFR 31, shall be used to determine the allowable cost for individual items. 3. Covenant against Contingent Fees The CONTRACTOR warrants that he/she has not employed or retained any company or person, other than a bona fide employee working for the CONTRACTOR, to solicit or secure this Agreement, and that he/she has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or formation of this Agreement. For breach or violation of this warranty, the Local Agency shall have the right to annul this Agreement without liability or, at its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 4835-2267-0361 v1 _4_ LAC104706083 1*141111.1Yo", SCOPE OF SERVICES All work to be performed per Request For Proposals for HVAC Services, Project No. 19-RFP- FAC-421, and submitted Proposal dated January 8`h, 2019. Both the RFP and submitted Proposal are part of this agreement. 4835-2267-03610 LAC104706083 EXHIBIT "C" MILESTONE SCHEDULE This is a three year contract beginning March 1 ", 2019 and will continue in effect through February 281h, 2022, with an option to renew for two additional years, unless terminated in accordance with the provisions of Article 7 of this Agreement. 4835-2267-0361 v1 LACk04706083 EXHIBIT "D" PAYMENT SCHEDULE 12 monthly payments totaling $124,981 will be paid monthly for year 1, 12 monthly payments totaling $128,730 will be paid in year 2, 12 monthly payments totaling $132,592 will be paid in year 3. 4835-2267-0361u1 LACk04706083 cftp of Offrop Public Works Department 2=01 •• HVAC SERVICES Date released: November 30, 2018 ATTN: WALTER DUNCKEL, FACILITIES SUPERINTENDENT CITY OF GILROY 7351 ROSANNA STREET GILROY, CA 95020-6197 Proposals Due by: 2:00 pm, Tuesday, January 8, 2019 Notice Inviting Finalist Proposals No. 19-RFP-FAC-421 The City of Gilroy is now soliciting submittals from heating, ventilation, and air conditioning service vendors for consideration for, a multi -year Heating, Ventilation, and Air conditioning (HVAC) Services Contract. It is the intent of the city to award a 3-year contract, with the option of a 2-year extension for said services. Award of contract by the Gilroy City Council is scheduled for February 4th, 2019. A Mandatory Proposal Preview & Site Tour will be held on W e d n e s d a y, D e c 12 t h , 2018 from 8 : 0 0 A M to 3:00 PM, beginning in the City Corporation Yard meeting Room at 613 Old Gilroy Street in Gilroy. Contractor must be present at the proposal preview & site tour in order to have their proposal considered. Submit four hard copies and one electronic copy in PDF format on a CD/DVD of the proposal. The hard copies and CD/DVD shall be mailed or submitted to the City of Gilroy prior to 2:00 PM, Tuesday, January 8, 2019. Proposals shall be submitted in a sealed package clearly marked "HVAC SERVICES" and addressed as follows: ATTN: Walter Dunckel, Facilities Superintendent City of Gilroy RFP for HVAC Services 7351 Rosanna St. GILROY, CA 95020 Submittals received after the time and date specified above will be considered nonresponsive and will be returned to the Contractor. The City of Gilroy accepts no responsibility if delivery is made to another location other than location specified above and/or delayed deliveries by your chosen carrier. Any proposals received prior to the time and date specified above may be withdrawn or modified by written request of the Contractor. To be considered, however, the modified submittal must be received prior to 2:00 pm, Tuesday, January 8,2019. Unsigned submittals or submittals signed by an individual not authorized to bind the prospective Contractor will be considered nonresponsive and rejected. This RFP does not commit the City of Gilroy to award a contract, to pay any costs incurred in the preparation of a PROPOSAL or subsequent proposals for this request, or to procure a contract for services. The City of Gilroy reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified Contractor, or to modify or cancel in part or in its entirety the RFP if it is in the best interests of the City of Gilroy to do so. All products used or developed in the execution of any contract resulting from this RFP will remain in the public domain at the completion of the contract. 19-RFP-FAC-421 HVAC Services Table of Contents Notice Inviting Finalist Proposals i QUALIFICATIONS SUBMITTAL CHECKLIST 1 RFP OVERVIEW 2 Schedule 2 SUBMISSION FORMAT & CONTENT INFORMATION 3 Submission Content Requirements 3 Evaluation Process 6 Addendums 8 Licenses and Insurance 8 Laws to be Observed 8 Billing and Invoicing 9 Contract Period 9 RFP Questions 9 STANDARDS AND SPECIFICATIONS 9 HVAC Service Requirements 9 Days and Hours of Work 9 Personnel 10 Security 11 Service Changes 11 Vandalism and Repair of Damage 11 Service Frequency and Schedules I Locks and Keys 12 Deficiency Notice Procedures 12 Right of Severance and Termination 12 Maintenance and Operation of Equipment and Vehicles 13 Storage of Material and Equipment on the Site 13 Cal -OSHA & Safety Requirements 13 Public Convenience and Safety 13 Accident Reporting 13 Management and Supervision 13 Green Business Practices 14 TECHNICAL SPECIFICATIONS 14 ATTACHMENT A — Non Collusion Declaration A-1 ATTACHMENT B — Cost Proposal B-1 ATTACHMENT C — Contractor Information C-1 ATTACHMENT D — Included Buildings and Equipment D-1 ATTACHMENT E — Location Map E-1 ATTACHMENT F — Workers' Compensation Experience Modification Rate Statement F-1 ATTACHMENT G — Environmentally Preferable Purchasing Policy G-1 ATTACHMENT H — Agreement for Services H-1 it QUALIFICATIONS SUBMITTAL CHECKLIST HVAC SERVICES Proposal No. 19-RFP-FAC-421 The following documents/information must be filled out and included/submitted in the proposal in order to be considered for this project: ❑ Non -Collusion Declaration (Notarized) — Attachment A ❑ Cost Proposal completed & signed — Attachment B ❑ Contractor Information Statement completed & signed — Attachment C ❑ Workers' Comp Experience Modification Rate Statement — Attachment F ❑ Attach copy of at least one of the following documents: Injury and Illness Prevention Plan (IIPP), Code of Safe Practices, or other applicable safety - related plans, documents, or policies. ❑ Proposal as per the Submission Format & Content Information section starting on page 3 of the RFP ❑ Deliver proposal to City of Gilroy in sealed envelope to City of Gilroy address given by 2:00 pm, Tuesday, January 8th, 2019 Request for Proposals No. 18-RFP-PW-409 1 RFP OVERVIEW Introduction The City of Gilroy is located 28 miles south of San Jose, California. It is a developing community in transition with a population of over 57,000. The small family farms of the past have given way to sophisticated seed culture, high tech food processing, recreational shopping, and modern wine production. Gilroy is situated in the Santa Clara Valley, just 15 miles from the Pacific Ocean, and strategically located at the junction of two key highways: U.S. 101 ands U.S. 152. Gilroy is within a '/2 hour drive of the Silicon Valley. Gilroy's Parks and landscaped facilities are valued and heavy used by the community including the world famous annual Garlic Festival. The City of Gilroy invites your company to submit a proposal detailing your firm's capability to provide the City with Heating, Ventilation, and Air Conditioning (HVAC) services according to the general specifications and information provided in this document. Your submission should clearly demonstrate how your resources and services you can provide meet the City's requirements. Background The City of Gilroy owns and maintains 57 buildings totaling approximately 275,000 square feet of buildings, including City Hall, Senior Center, Police Station, three fire stations, Wheeler Community Center, Corporation Yard, and various other buildings in parks and other City facilities. The City has found it most expeditious to provide HVAC services in most facilities with a contractor. This multi -year contract is for mechanical HVAC maintenance services for approximately 229,809 square feet of conditioned building space. Some of that space is office space but it also includes a gymnasium, a police station, three fire stations, community center, senior center, fleet maintenance shop, and recreation centers. Some buildings operate Monday — Friday during normal business hours but some facilities operate seven days per week and some operate 365/24/7. The term of this contract will be three years with an option to renew for two additional years. The contractor will provide routine maintenance tasks such as changing filters & belts, cleaning coils and condensate pans, lubrication, inspection, plus perform repairs and component replacement as necessary. The City of Gilroy is a Santa Clara County Green Business. Custodial services and supplies play a large part in remaining a Green Business. The contractor will be expected to use products and practices that support the City's green business efforts. Contractor employees must pass a thorough security clearance that includes fingerprinting FBI and Department of Justice background check, prior to working in City facilities. Intent and Selection Process Interested Contractors may submit a proposal that shall include proposed fees, projected staffing levels, routine maintenance program, periodic maintenance program, and a record reporting system at a minimum. The objective of this process is to be able to select a HVAC service firm to recommend to the City Council for final contract award. The selected firm will be the one that best demonstrates that they can most affordably meet the City's requirements for the proposed HVAC services. Schedule The city intends to award a HVAC services contract by February 2nd, 2019, with service to begin March 1, 2019. The key dates driving the Selection Process of HVAC Services contract are shown below: Request for Proposals No. 18-RFP-PW-409 Selection Process Actions Invitation to Vendors to submit proposal Mandatory Proposal Preview & Site tour Proposal submissions due to City Selection evaluation - negotiate final terms Selection decision Recommendation Staff Report for Approval by City Council Contract Agreement pre -signed and Insurance in place City Council Meeting Issue purchase order HVAC Contract to begin SUBMISSION FORMAT & CONTENT INFORMATION Submission Content Requirements Target Date 11/30/2018 12/12/2018 1/8/2018 1/11/2018 1/14/2018 1/14/2018 1/30/2018 2/4/2018 3/1/2018 3/1/2018 Please respond to each of the requests for information by Letter and Number as appropriate. Provide Letter or Number with each response and include PAGE NUMBERING. Any attachments/exhibits should also be labeled when provided. 1. Statement of Understanding — Provide a brief statement indicating overall understanding of the service contract. 2. Contractor Information Statement - Complete and sign proposal statement (Attachment C). 3. Kev Staff - Identify the key contract team leader(s) who will direct all on -site HVAC services and who will interface routinely with the designated City contract inspector. Provide a minimum one page resume listing qualifications and past experience. 4. General Statement of companv Oualifications/Responsiveness — Company history, management personnel's experience with service clients of similar size and scope, and other not covered elsewhere. 5. HVAC Services Cost Proposal - Complete and sign HVAC Services Cost Proposal (Attachment B). • Please see Included Buildings and Equipment in Attachment D, and Location Map in Attachment E. • Contract site questions or scope of work questions can be raised at the Proposal Preview & Site Tour on Wednesday, December 12th, 2018 from 8 : 0 0 A M to 3:00 PM, in the City Corporation Meeting Room located at 613 Old Gilroy Street in Gilroy. Contractor must be present at the proposal preview & site tour in order to have their proposal considered. • Prevailing Wage is a contract labor cost requirement of this service contract. • By submitting the fee schedule, the Contractor acknowledges that the Contractor has made a personal inspection of each site and the surrounding areas and has evaluated the extent to which the physical condition thereof will affect the services to be provided. The Contractor Request for Proposals No. 18-RFP-PW-409 3 ackriowledges that the regular completion of services hereunder may result in a gradual upgrading of the areas maintained, regardless of the present condition. The HVAC Services Contract Fee Schedule should be based on the standard upkeep of each area and not reflect any perceived renovation work needed. Provide cost proposal for Option 1 and Option 2 as described in TECHNICAL SPECIFICATIONS (page 12) and describe services, including labor, materials, supplies, and components, to be provided under each option. Specify any items not included in each option. 6. Non -Collusion Declaration - Under penalty of perjury, the enclosed Non -Collusion Declaration shall be signed, dated, notarized, and returned with the proposal (Attachment A). References - Provide three references for the project team (name, address and phone number) for recent similar work. Contractor is to furnish the names, addresses, phone numbers, a point of contact, and references from all clients in the Bay Area/ Central California Region to whom Contractor has provided services of similar size and scope in the past 5 years. Indicate annual dollar value. One service client shall have had an annual dollar value of $ t 50,000 or more. Also list references for any contract that was cancelled within the past five years and the reason for such cancellation. 8. Resources and Service Description: Provide a comprehensive description of the resources, plan and methodology that will be used to provide resources for the different elements of the requested HVAC services. Special emphasis should be placed on how your company will "partner" with the City to provide innovative approaches and techniques in both the services provided today and in the way it will respond to fixture needs of the Gilroy community and evolving scope of work under this service contract. Include how you plan to build trust into the relationship between your organization and the City. 9. Staffing a. Include a work plan of how you will staff and supervise normal and periodic maintenance schedules. Provide a monthly calendar indicating staffing and work strategies. Identify site specific work as maybe appropriate. Discuss how you will adhere to approved maintenance schedules. b. Provide a complete overview of all training programs provided. Specifically identify those you considered part of your "Safety Program". c. Detail your company's employee retention program and philosophy. d. List the full or part time status of each employee that will be assigned to this contract. Explain your staffing process to fill positions if needed. e. Detail your company's policy for recruitment and screening process for DMV driving record, drug use, and criminal history. f. Description of designated on -site supervisor's role in delivery of contract services and availability of on -site supervisor and contingency plans when not available. g. Description of the line -staff s role in the delivery of exceptional contract service and customer service. h. Provide training certifications (e.g. EPA 608) for all service staff. 10. HVAC Equipment Preventive Maintenance and Repair — Describe your companies experience, certifications, and capabilities to provide preventive maintenance and repairs to a variety of HVAC equipment, including chillers, boilers, cooling towers, air handlers, package units, and built-up systems. Also describe your experience in direct digital controls for HVAC systems. Request for Proposals No. 18-RFP-PW-409 4 11. Equipment — Attach an equipment inventory exhibit listing all equipment and vehicles to be used for this contract. The inventory should include year of manufacture and condition described as "Fair", "Good", or "Excellent". 12. Communication — Provide a description of the systems your company uses to communicate between supervisors and/or office staff and field staff. Also, describe the systems you use to assign, track, and evaluate work performed by your employees. 13. Technolozv — Discuss any technology tools your company uses to stay innovative and responsive to the needs of customers for the services you provide. 14. Green Business Practices — Describe your company's plan for providing HVAC services utilizing recycled products and green practices. 15. Service Philosophv — Discuss what your company believes to be the most important component of the services you provide. Explain why. 16. Customer Service and Oualitv - Discuss your company's vision of customer service and quality. Describe the steps your company takes to insure that each person's role in your organization is understood as it relates to exceptional customer service and quality. 17. Lenuth of Submission — There is no minimum or maximum length of the RFP submittal information pages. Please be as thorough as possible in your responses. Number all pages and label exhibits. Exhibits and attachments should be bound together with the RFP submittal. 18. Response Submission - Four copies of RFP submittal and one electronic copy in the form of PDF on CD or DVD are required. All submissions must be sealed in a package showing the following information on the outside and addressed to: Attn. Walter Dunckel City of Gilroy, 7351 Rosanna Street, Gilroy, CA 95020 19-RFP-FAC-421 RFP Title: HVAC Services Contractor's name and address The submission package must be mailed or delivered to the above address prior to the deadline for receipts of submissions. All respondents who mail or ship their submissions must allow sufficient delivery time to ensure receipt of their submissions by the time specified. Late submissions will not be accepted for consideration. 19. Deadline for Receipt of Submissions - All submissions must be received by the Purchasing Division, Gilroy City Hall Gilroy, 7351 Rosamia Street, Gilroy, CA, by 2:00 P.M. on Tuesday, January 8th, 2019. 20. Louistical Issues - Describe how your company will stage and mobilize the equipment and supplies needed to perform all work. Describe where and how will you store and dispatch equipment and supplies to contract sites. There will be limited space available at the City facilities. Request for Proposals No. 18-RFP-PW-409 5 Evaluation Process All submittals will be evaluated by City of Gilroy Selection Committee. The Committee may be composed of City of Gilroy staff and may include other parties that may have expertise or experience in the services described herein. The Committee will review the submittals and will rank the proposers. The evaluation of the proposals shall be within the sole judgment and discretion of the Committee. All contacts during the evaluation phase shall be through the City of Gilroy Contract Administrator/Project Manager only. Proposers shall neither contact nor lobby evaluators during the evaluation process. Attempts by Proposer to contact members of the Committee may jeopardize the integrity of the evaluation and selection process and risk possible disqualification of Proposer. The Committee will evaluate each submittal meeting the qualification requirements set forth in this RFP. Evaluation Criteria Proposals will be evaluated according to each Evaluation Criteria, and scored on a zero to five point rating. The scores for all the Evaluation Criteria will then be multiplied according to their assigned weight to arrive at a weighted score for each proposal. A submittal with a high weighted total will be deemed of higher quality than a proposal with a lesser -weighted total. The final maximum score for any project is five hundred (500) points. Rating Scale Not Hon -responsive, fails to meet RFP specifications. The approach has no Acceptable probability of success. For mandatory requirement this. score will result in disqualification of submittal. Below average, falls short of expectations, is substandard to that which is the Poor average or expected norm, has a low probability of success in achieving project objectives per RFP. Fair Has a reasonable probability of success, however, some objectives may not be met. Acceptable, achieves all objectives in a reasonable fashion per RFP Average specification. This will be the baseline score for each item with adjustments based on interpretation of submittal by Evaluation Committee members. 4 Above Very good probability of success, better than that which is average or expected Average/Good as the norm. Achieves all objectives per RFP requirements and expectations. Excellent/ Exceeds expectations, very innovative, clearly superior to that which is 5 Exceptional average or expected as the norm. Excellent probability of success and in achieving all objectives and meeting RFP specification. Request for Proposals No. 18-RFP-PW-409 6 The Evaluation Criteria Summary and their respective weights are as follows: No. Written Evaluation Criteria Weight Rating Points* 1 Cost of Services 20 0 a I 2 Qualifications &Experience 20 0 3 Organization &Approach 20 0 4 Scope of Services to be Provided 20 0 5 Conflict of Interest Statement Pass/Fail 6 References 20 0 Subtotal: 100 0 *Points = Weight x Rating The final contractor will be selected based on both the written and oral interview evaluation criteria above as shown in the table above. In the event of tie scores, the City reserves the right to make a judgment call as to who may be selected, or select both. 1. Cost of Services a. Based on the cost of the HVAC Services cost per the HVAC Services Contract Fee Schedule —Attachment B 2. Qualifications & Experience (Weighting =20) b. Relevant experience, specific qualifications, and technical expertise of the firm and sub -contractors to perform HVAC Services as required. 3. Organization & Approach (Weighting =20) a. Describes familiarity with this type of project, and demonstrates understanding of the work to be completed for HVAC Services b. Roles and Organization of ProposedTeam i. Proposes adequate and appropriate disciplines of projectteam. ii. Some or all of team members have previously worked together on similar project(s). iii. Overall organization of the team is relevant to City of Gilroy needs. c. Project and Management Approach i. Team is managed by an individual with appropriate experience in similar projects. This person's time is appropriately committed to the project. ii. Project team and management approach responds to project issues. Team structure provides adequate capability to perform both volume and quality of needed work within project schedule milestones. d. Roles of Key Individuals on theTeam i. Proposed team members, as demonstrated by enclosed resumes, have relevant experience for their role in theproject. ii. Key positions required to execute the project team's responsibilities are appropriately staffed. Request for Proposals No. 18-RFP-PW-409 7 e. Working Relationship with City of Gilroy/Public Sector i. Team and its leaders have experience working in the public sector and knowledge of public sector procurement process. ii. Team leadership understands the nature of public sector work and its decision- making process. iii. Proposal responds to need to assist City of Gilroy during theproject. 4. Scope of Services to be Provided (Weighting = 20) f. Detailed Scope of Services to be Provided i. Proposed scope of services is appropriate for all phases of this project. ii. Scope addresses what is included and excluded as far as repairs and replacements when equipment breaks down. g. Project Deliverables i. Deliverables are appropriate to schedule and scope set forth in above requirements. S. Conflict of Interest Statement (Pass/Fail) h. Discloses any financial, business or other relationship with the City of Gilroy that may have an impact upon the outcome of the contract or the construction project. i. Lists current clients who may have a financial interest in the outcome of this contract. 6. References (Weighting = 20) j. Provide as reference the name of at least three (3) agencies you currently or have previous HVAC service contracts with in the past three (3)years. Addendums If the City determines that addendums to this RFP are necessary, they will be delivered to the contractor by email. Licenses and Insurance In addition to all other requirements set forth in the Contract documents, the successful contractor to whom the contract is awarded must maintain and keep in force throughout the progress of the contact, all required insurance and City of Gilroy Business License. Laws to be Observed The Contractor shall keep himself fully informed of all State and National laws, labor laws and provisions, and all municipal ordinances and regulations of the City which in any manner affect those engaged or employed in the work, or the materials used in the work, or which in any way effect the conduct of the work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Request for Proposals No. 18-RFP-PW-409 Billing and Invoicing Invoices will be submitted monthly for the current month's services. Missed service will result in prorated reduction of payment. Contract Period The contract period, once awarded by the City Council, is proposed to be from March 1, 2019 to February 28, 2022. The city may request a 2-year extension of terms. RFP Questions In order to have the city respond in a timely manner to questions about this RFP, please don't wait until the last minute to ask them, but in no case later than 12:00 noon on Jan 7, 2019 (one day before RFP is due). Direct questions regarding this RFP, via email, to the following: ATTN: Walter Dunckel, Facilities Superintendent (408) 846-0282 office (408) 846-0374 fax walter.dunckel a,citvofailrov.oriz STANDARDS AND SPECIFICATIONS HVAC Service Requirements This contract is for a three (3) year term beginning on March 1, 2019 and ending February 28, 2022. The City reserves the option to renew the contract for two additional one (1) year periods at the prices specified in the Schedule of Bid. The City will provide written notice to the Contractor of intent to renew or cancel contract no less than sixty (60) days prior to expiration of previous contract term. -The contractor will be required to provide all labor, tools, and equipment to perform all services in accordance with these specifications. All parts and materials subject to approval of the Project Manager. Days and Hours of Work 1. Contract work shall be performed during normal business days and hours except for emergency services. 2. The Project Manager shall have the authority to change the hours of contract work to meet the needs of the Contractor or City. 3. The Contractor shall conduct the work at all times in a manner which will not interfere with normal building use. 4. Any modification in the hours and days of maintenance services as stated in the Contractor's Service Schedules/Calendars are subject to approval by the City. 5. The City of Gilroy observes the following legal holidays: New Year's Day Martin Luther King, Jr. Day Presidents' Day Veteran's Day Thanksgiving Day Day after Thanksgiving Request for Proposals No. 18-RFP-PW-409 9 Memorial Day Christmas Eve Independence Day Christmas Day Labor Day Personnel 1. Positive public relations is an important part of this contract service. Services provided under the HVAC Services contact are a critical part of providing and maintaining these important public use facilities. Contract staff serves a vital role in delivering these public services. Contract staff must maintain both professional image and behavior whenever in contact with citizens, including avoiding the use of foul language. Contract staff shall be trained on how to handle public contact and provide the appropriate customer service. Contract staff must always maintain a neat and clean appearance and be easily identified by some type of company uniform. All Contractor staff shall follow the rules, regulations, and applicable laws while working for the City, including obeying any non- smoking signs/areas. 2. The Contractor shall provide personnel fully trained in all phases of HVAC services. All training or additional training for Contractor personnel shall be provided at Contractor's expense. 3. The Contractor shall provide personnel capable of verbal and written communication in English or bilingual with English as one of the languages. 4. The City expects the Contractor's staff to give to city representative(s) all items lost or misplaced by the general public, regardless of perceived value found on contract sites. The Contractor shall communicate this expectation to all employees. 5. Employee Conduct — Employees of the Contractor, while performing work under this contract, WILL NOT: A. Be accompanied in their work area by acquaintances, family members, assistants, or any other person unless such person is an on -duty authorized Contractor employee. B. Remove any City Property or personal property, equipment, monies, or any other item from the buildings. C. Engage in horseplay or loud boisterous behavior. D. Be under the influence of alcohol or drugs. E. Smoke in any building. F. Turn on or use any equipment other than City -supplied or Contractors, such as computers, TV's, or radios. G. Use any City telephone except those designated by the City contract inspector for the purpose of business under this contract. H. Open any desk, file cabinet, or storage cabinet. I. Remove any articles from desks. J. Consume any food or beverage, other than that brought with or purchased by the employee, and only in areas designated as break or lunchrooms. Request for Proposals No. 18-RFP-PW-409 10 Security 1. All Contractors' employees must pass a security clearance prior to working in City facilities. Employees must complete the necessary forms, which include a Personal History Statement form and Live Scan form, and have fingerprints taken in order to be processed for security clearance. NOTE: This process may take up to four weeks to complete. The City will provide up to twelve (12) security clearances the first contract year, and up to six (6) security clearances the following contract years, at no charge. A charge of $100.00 shall be made for each additional security clearance. 2. Employees shall be required to wear identification badge supplied by City when working in City facilities. I.D. badges are the property of the City of Gilroy and shall not be used except when working in City facilities. Contractor must notify City of personnel changes and return I.D. Badges upon employee separation. A charge of $100 shall be made for unreturned I.D. Badges. Contractor shall furnish an updated list of employees working in City buildings quarterly. 3. Keys will be issued by, and returned to, the Project Manager. 4. Contractor is expressly prohibited from allowing anyone into building after it is closed. Authorized persons will admit themselves. 5. Contractor is responsible for keeping buildings secured after hours unless opened for meetings by City staff. Contractor shall arm all burglar alarms when leaving building if no one else is in building. Service Changes The City reserves the right to make additions, deletions, revisions and/or otherwise modify the General and Specific HVAC Services Specifications or change the frequency of the services during the contract period. A Request for Quote will be issued for additional service work or one time contract work. A change order will be issued with a two -week notice. Any change in Specification that causes the contractor to suffer additional expenses shall be adjusted based on the fee schedule or negotiated upon written justification. Vandalism and Repair of Damage Contractor shall report any damage to City property, including but not limited to, vandalism, acts of God, and third party negligence, or damages caused by Contractor, its employees or subcontractors to the City representative. If the Contractor, its employees or subcontractors cause damage to any City facility then the Contractor shall repair such damage at its own cost within a reasonable time or the City may repair or cause the repair of such damage and the cost thereof shall be deducted from monies due to the Contractor from the City. Service Frequency and Schedules Less frequent or more frequent services may be approved or required as necessary to insure specifications and standards are met. The Contractor shall, within ten (10) working days after the effective date of the Contract, submit a work schedule to the City's representative(s) for review and approval. The Contractor shall submit revised schedules / calendars when actual performance differs substantially from Request for Proposals No. 18-RFP-PW-409 11 planned performance. Said revisions shall be submitted to the City's representative(s) for review and, if appropriate, approval, within five (5) working days prior to scheduled time for the work. At the discretion of City staff, monthly meetings (or more frequently if deemed necessary by the City) between the Contractor and the city representative(s) may be scheduled to determine progress and address any changes in schedules, review performance, problem areas, etc. Locks and Keys The Contractor shall be responsible for the series of keys assigned to them and shall assign these keys to its personnel for use in maintaining the facilities. The Contractor shall properly use and keep safe all keys or locks issued or issued by the City to the Contractor. The contractor shall report all lost or stolen keys or locks to the City representative(s) within twenty-four (24) hours after discovery of the loss. The Contractor shall reimburse the City for the total cost, as determined by the City, of replacing the lock, re -keying the site or duplicating additional keys. Upon termination or cancellation of the Contract, the Contractor shall immediately return all keys, ID cards, access cards, etc., to the City. The Contractor shall reimburse the City for the total cost, as determined by the City, for the total cost of keys not returned. Deficiency Notice Procedures 1. Deficiencies will be recorded and presented to the contractor via e-mail, fax or U.S. Mail. The Contractor shall respond within 24 hours with a plan to remedy and to prevent future occurrence. Contractor shall be responsible for providing follow up documentation. Contractor supervision is responsible for re -inspection of problem areas before notifying the City the problem has been resolved. 2. Contractor's management team must be available for face-to-face meetings called by the City within 48 hours of notification. 3. Failure to resolve the problem shall result in a written vendor report seeking a written response from the contract management outlining a permanent resolution to the problem. Patterns of complaints, which may indicate the contractor's failure to adequately staff, train and supervise, shall cause a face to face meeting with the highest level of the contractor's management deemed necessary by the City in order to clarify the contractor's obligations and produce a written work plan and time frame for remedying the deficiencies. 4. Repeated deficiencies shall result in one or all of the following: a. Payment deductions to the Contractor for services not performed per contract where City had a substitute service. b. Termination of selected contracted service area(s) because of contractor's continued failure to perform in the designated areas. c. Contract termination for failure to perform. Right of Severance and Termination Remove worker: The City shall have the right to request removal of any specific Contractor worker from City contract properties for the following: a. If the worker is deemed by City to be incompetent or negligent based on worker's inability to execute required project tasks b. For failure to adhere to the City's standards, including safety standards c. For worker misconduct Request for Proposals No. 18-RFP-PW-409 12 d. For any other reason deemed necessary by the City 2. Terminate contract: Notwithstanding the language in the written contract, City reserves the right to terminate this contract with Contractor upon 10 days advance written notice should Contractor fail to meet obligations of the contract. Such failures include, but are not be limited to: a. Consistent failure to respond to requests for service or to remedy contract deficiencies b. Consistent failure to provide qualified, trained workers and supervisors c. Contractor failure to keep City reasonably informed about contract related issues Maintenance and Operation of Equipment and Vehicles The Contractor shall take necessary precautions for the safe operation of equipment and the protection of the public from injury and damage from such equipment and vehicles. Contractor shall repair or replace, immediately, all equipment deemed by City to be unsafe, irreparable or in unsatisfactory condition. Storage of Material and Equipment on the Site Limited storage space is available on site for Contractor's materials and equipment. Protection of materials and equipment stored on the site shall be the responsibility of the Contractor. The City reserves the right to direct the Contractor to provide proper means of protection for materials if such is deemed advisable by the Project Manager. Cal -OSHA & Safety Requirements Safety of the public, city staff, and contractor's staff is of prime importance to the city. The contractor shall comply with all provisions of the California Occupational Health and Safety Act, any and all applicable safety regulations, industry standard safety practices, the use of appropriate personal protective equipment, and the contractors own code of safe practices and IIPP, taking all precautions in the performance of the service to prevent injury to persons and property. Public Convenience and Safety The Contractor shall so conduct his operations as to cause the least possible obstruction and inconvenience to the general public and to traffic. Convenient access to driveways and buildings along the street shall be maintained and temporary crossings shall be provided and maintained in good condition. The Contractor shall furnish, erect, and maintain signs and , barriers as are necessary to give adequate warning to the public at all times of the work and of any dangerous conditions to be encountered as a result thereof. Accident Reporting The Contractor shall immediately notify the designated City representative(s) of any accident, regardless of whether or not injury or damage is evident, involving the public and the Contractor's staff, vehicles, and/or equipment. The Contractor shall provide all written reports and/or documentation requested by the City. Management and Supervision The Contractor shall provide fully trained and qualified personnel. The staff activity will be closely monitored by City representative(s) at each site to detect operational irregularities and non-compliance Request for Proposals No. 18-RFP-PW-409 13 with the Contract. It is the responsibility of Contractor's executive, management, and supervisory staff to oversee the activities of its staff, throughout the range of its activities at all contract sites. The City will not supervise the contractor's supervisors or employees. All Supervisors must be qualified, proficient in English, trained and capable of providing adequate supervision and ,direction of all staff and must demonstrate verbal and written communication skills sufficient for the work required herein. The Contractor's crew leader and operational staff, as well as their supervisory and management staff, shall be knowledgeable in this Contract and its time lines. An outline of the task requirements, schedule, and time lines for each site shall be kept with each crew. If any task cannot be thoroughly completed within the Contract schedule time line, the City's representative shall be notified promptly in the prescribe manner established at contract startup. Contractor to incur all costs to assess, repair or replace any physical property damaged as a result of contractor's negligence or failure to take reasonable care to identify and report potential problems. Contractor shall inspect and identify any condition(s) that renders any portion of a site unsafe, as well as any unsafe practices occurring thereon, and shall immediately notify the City representative(s) of any unsafe or undesirable condition(s). Contactor shall take emergency safety actions to protect worker and or the public from a developing or observed hazardous conditions. Safety action taken by the contractor not related to normal contraction services shall be appropriately compensated by the City when justified in writing and include any public safety call for service report number. If needed, the Contractor shall assist the public by summoning emergency assistance while at the site. The Contractor shall cooperate frilly with City in the investigation of any injury or death occurring at any site, including a complete written report. Green Business Practices The City of Gilroy observes an Environmentally Preferable Purchasing Policy (Attachment D) Additionally, several City buildings are designated "Green Businesses by the"Santa Clara County Green Business Program. Cleaning products, supplies, and cleaning practices must conform to green business standards. All cleaning materials, products and supplies are subject to approval of the Project Manager. The successful contractor will submit samples and/or product cut -sheets for approval. TECHNICAL, SPECIFICATIONS SCOPE: Contractor shall maintain the mechanical systems, components, and hardware listed on ATTACHMENT D — Included Buildings and Equipment. The City is requesting annual prices per building for two different options for mechanical maintenance of HVAC equipment as follows: FULL -SERVICE MECHANICAL MAINTENANCE SERVICE: Full -Service Mechanical Maintenance Services will include all labor, equipment, tools, component repair and replacement, parts, materials, belts, filters, etc. necessary to maintain and Request for Proposals No. 18-RFP-PW-409 14 repair listed mechanical HVAC equipment. Full -Service Mechanical Services shall include: 1. Preventive Maintenance — Each preventive maintenance call will be scheduled on a regular basis and shall include a list of tasks to be performed. Maintenance intervals shall be determined based on equipment run-time, application, location, maintenance experience, and manufacturer's specifications according to best practices. Each preventive maintenance service will be documented on a report detailing what tasks were completed and listing parts, supplies and components were used. 2. Predictive Maintenance — Perform system analysis & monitoring on equipment to detect early signs of deteriorating performance and predict potential equipment failures. Take corrective action. 3. Component Repair and Replacement — Repair or replace worn/failed components and parts at no additional charge. 4. Operational Analysis — Analyze condition of equipment and review operational programs required to minimize operating costs, reduce energy consumption, and accommodate changing needs. 5. Emergency Service — Provide emergency service for mechanical equipment as needed with a maximum four-hour response time. Request for Proposals No. 18-RFP-PW-409 15 ATTACHMENT A — NON COLLUSION DECLARATION I, , declare as follows: That I am the of , the party malting the attached proposal; that the proposal is not made in the interest of any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and had not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal or that anyone shall refrain from proposing, that the proposer has not in any manner, directly or indirectly, sought by agreement, communication or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true, and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member of agent thereof to effectuate a collusive or sham proposal. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of . 2019 at Gilroy, California. as Title: NOTE: Signature must be notarized. Authority: Public Contract Code 7106 CCP 2015.5 A-1 ATTACHMENT B COST PROPOSAL — FULL -SERVICE MECHANICAL MAINTENANCE 19-RFP-FAC-421 The City of Gilroy reserves the right to award all, part, or none of the proposals. Please provide a cost for each individual facility and a lump -sum cost, with any discount, for the total cost for all facilities. ANNUAL COST ANNUAL COST ANNUAL COST FOR 1st YEAR FOR 2nd YEAR FOR 3rd YEAR (3/1/19 - 2/28/20) (3/1/20 - 2/28/21) (3/1/21 — 2/28/22) CHESTNUT FIRE STATION $ $ $ CHRISTMAS HILL PARK — $ T.E.E.C. BUILDING CITY HALL $ CITY HALL ANNEX $ CORPORATION YARD — ADMINISTRATION & FLEET $ BUILDINGS LAS ANIMAS FIRE STATION $ LAS ANIMAS VETERANS PARK $ RECREATION BUILDING MUSEUM $ POLICE DEPARTMENT $ SAN YSIDRO PARK $ RECREATION BUILDING SENIOR CENTER $ SUNRISE FIRE STATION $ WHEELER COMMUNITY $ CENTER WILLEY HOUSE $ TOTAL ANNUAL COST $ FOR ALL FACILITIES $ ATTACHMENT B B-1 COMPANY NAME AND ADDRESS: AUTHORIZED SIGNATURE: TITLE: DATE: The undersigned hereby certifies that this bid is genuine and not sham or collusive, or made in the interest or in behalf of any person not herein named, and that the undersigned has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from bidding, and that the undersigned has not in any manner sought by collusion to secure for himself an advantage over any other bidder. The City reserves the right to reject any and all bids and to waive any informality or irregularity in bids received. The City may award the project as a whole or may award only specific locations as may be convenient for the City. It is agreed that this bid may not be withdrawn for a period of 60 days from the opening thereof. The terms and conditions of the final contract when executed shall control and supersede anything herein to the contrary or inconsistent with such contract. The names of all persons interested in the foregoing bid as principals are as follows: NOTE: If bidder or other interested person is a corporation state legal naive of corporation, also names of the president, secretary, treasurer, and manager thereof, if a co -partnership, state true name of firm, also names of all individual co-partners composing the firm; if bidder or other interested person is an individual, state first and last name in full. Licensed in accordance with an act providing for the regulations of Contractors, License No. Expiration Date Under penalty of perjury I certify that the above information is true and correct. Signature of Bidder Approved Representative of Contractor NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth together with the signature of the officer or officers authorized to sign contracts on behalf of the IC J corporation: If bidder is a co -partnership, the true name of the firm shall be set forth above, together with the signature of the partner or partners authorized to sign contract on behalf of the co -partnership and if bidder is an individual, his signature shall be placed above. Business Address: Place of Residence: Dated: , 2019 The estimate of project quantities hereinbefore set forth is approximate only, being given as a basis for the comparison of bids and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or expedient by the Project Manager. All bids will be compared on the basis of the Project Manager's estimate of the quantities of the work to be done. The undersigned has checked carefully all of the above figures and understands that the City shall not be responsible for any errors or omissions on the part of the undersigned in making up this bid. ATTACHMENT C- CONTRACTOR INFORMATION 1. Provide the legal name(s) and address(s) of your company: 2. Provide the names and phone numbers of the primary and secondary contacts for this proj ect: Primary Contact: Phone: Secondary Contact: Phone: 3. Provide the following information regarding your company: Years in Business: Federal Employer's I.D. Number or Social Security Number: California Employer's I.D. Number if applicable: City of Gilroy Business License Number (if contractor already possesses one): 4. Total Number of Employees: Technical: Administrative: Other: 5. Contractor will provide a completed W-9 upon award of contract. 6. Provide additional copies of this attachment for all Subcontractors that you anticipate being included as part of your team. Please identify as subcontractor and indicate proposed type of service to be provided. C-1 ATTACHMENT F - SAFETY - WORKERS' COMPENSATION EXPERIENCE MODIFICATION RATE STATEMENT The following information will be used to determine if Contractor meets the minimum safety requirements for this project. It is the city's goal to have the Contractor's three year average Workers' Compensation Experience Modification be not greater than 1.00 (100%). The Contractor shall list its Experience Modification Rate (EMR) for the last three complete years. This information should be available from your insurance carrier. To verify the above information, the City will contact the Contractor's Workers' Compensation Insurance carrier. Failure to release this information will result in the bid being non -responsive and result in automatic disqualification of the bid. The undersigned hereby authorizes the insurance company listed below to release the information requested hereon to an authorized City of Gilroy representative. Workers' Compensation Insurance Company: Contact Person for Insurance Company: Insurance Company Contact Person Phone Number: Signed this day of , 2019 Contractor Name Authorized Signature Title of Signatory F-1 ATTACHMENT G Clt Of y Purchasing Policy Section I Procedure No. Gilroy Regulations 2 Date May 26, 1993 Subject: Environmentally Preferable Purchasing (EPP) Policy Revision Date: Approved: March 5, 2007 GENERAL It is the policy of the City of Gilroy to purchase products that minimize environmental impacts, toxins, pollution, and hazards to worker and community safety to the greatest extent possible. The City will purchase products that include recycled content, are durable and long lasting, conserve energy and water, use agricultural fibers and residues, reduce greenhouse emissions, use unbleached or chlorine free manufacturing processes, are lead-free and mercury -free, and use wood from sustainable harvested forests. The City will institute practices to reduce waste and minimize environmental impacts whenever practical and cost effective by increasing product efficiency and effectiveness, but without reducing safety or workplace quality while promoting the fair treatment of all races, cultures and incomes with respect to this policy. The City will encourage vendors, contractors and grantees to implement this policy for all products and services provided to the City of Gilroy. PURPOSE The primary purpose of this policy is to minimize the negative environmental impacts of the City's activities by ensuring the procurement of products and services that: • Conserve natural resources; • Minimize pollution and use of water and energy; • Reduce materials that are land filled; • Support strong recycling markets; • Identify environmentally preferable products and distribution systems; • Increase the use and availability of environmentally preferable products; • Reward manufacturers and vendors that reduce environmental impacts in their production and distribution systems; and • Create a model for successfully purchasing environmentally preferable products that encourages other purchasers in our community to adopt similar goals. G-1 Section I Revision Date: Regulations Procedure 2 March 5, 2007 Subject: Environmentally Preferable Purchasing (EPP) Policy POLICY The City of Gilroy will: Implement the City of Gilroy's Environmentally Preferable Purchasing (EPP) Practices Guide (see Appendix A) as a departmental guide to purchasing environmentally preferable products and services. The EPP Practices Guide outlines the goals, specifications, definitions, and priorities of the Environmentally Preferable Purchasing Policy of the City of Gilroy. The EPP Practices Guide will be evaluated and updated each fiscal year by the Green Team Committee, and the Environmental Programs Coordinator will provide City Council with an annual report on the success of this policy's implementation; Purchase products that contain recycled material or have the potential of being recycled if fitness, quality, purpose, and price are substantially equal. City departments, divisions, offices, boards, and commissions are subject to this policy, and should ensure that performance standards of particular products or overly stringent specifications do not hinder the incorporation for the use of recycled materials, reusable products, and products designed to be recycled to the extent practical. City departments shall examine their purchasing specifications and where feasible restructure them to state they be made of recycled material; • Purchase environmentally preferable products and services where criteria have been established by governmental agencies or other widely recognized authorities (e.g. Energy Star, EPA Eco Purchasing Guidelines); • Raise staff awareness on the environmental issues affecting procurement by providing relevant information and training through the EPP Practices Guide and departmentalized lists identifying specific EPP products and sources; • Encourage suppliers and contractors to offer environmentally preferable products and services at competitive prices; • Encourage providers of services to consider environmental impacts of service delivery; and • Comply with all environmental legislative and regulatory requirements in the purchase of products and services. Nothing in this policy shall be construed as requiring a department, agency or contractor to procure products that do not perform adequately for their intended use or are not available at a reasonable price in a reasonable period of time. G-2 ATTACHMENT H CITY OF GILROY STANDARD AGREEMENT FOR SERVICES Note that this document is continually being updated. The document signed by the successful contractor may differ from this agreement. If a proposer wishes to take exception to any of the terms and conditions contained in the contractor agreement, these should be identified specifically; otherwise it will be assumed that the proposer is willing to enter into the agreement as it is written. The City will consider such exceptions as part of the evaluation process which may constitute grounds for rejection of the proposal. The contractor agreement will not be executed by the City without first being signed by the proposer. H-1 HVAC SERVICES No. 14-RFP-ASD-372 ATTACHMENT D - INCLUDED BUILDINGS AND EQUIPMENT 5/3/2013 1 CHESTNUT FIRE STATION 7070 Chestnut Street LOCATION CITY COMPONENT RATING MANUFACTURER MODEL# SERIAL# DATE 1 A/C-1 Roof 1 Gas/Electric A/C 5 Ton RUUD URKA-A036CK08X 1R5813ADAAF3701-12004 2 A/C-2 Roof 1 Gas/ElectrlcA/C 4Ton Day&Night PGD348090H001C1 C100545597 3 A/C-3 Roof 1 Gas/ElectrlcA/C 5Ton Day&Night 585HBW060100A 1587C57801 4 Garage 2 gas heaters Reznor 5 A/C-4 Roof 1 Gas/Electric A/C 4Ton Day &Night 585HJW048080ABAF 0487C56164 6 A/C-5 1 Gas/ElectrlcA/C 6Ton Carrier 48T1D006.511GA 7 Thermostats all I3799G20636 ) 2 CHRISTMAS HILL PARK TEMPORARY ENVIRONMENTAL EDUCATION CENTER 7049 Miller Avenue LOCATION CITY, COMPONENT RATING MANUFACTURER MODEL# 1 Outside 1 Condensing Unit Rheem RPKA-042JA2 2 Outside 1 Condensing Unit Rheem RPKA-018JA2 3 Utility Closet 1 Fan Coll Unit Rheem RBHA-21310SHBA 4 Utility Closet 1 Fan Coll Unit Rheem RBHA-14J05 SHBA 3 CITY HALL 7351 Rosanna Street LOCATION CITY COMPONENT RATING MANUFACTURER MODEL# 1 FC-1 Parks/Rec 1 AHU Supply Fan 3 Hp McQuay LSL108CH 2 CU-1 1 OXCooling 8Ton Lennox 3 FC-6 Park/Rec Ceiling 1 AHU Supply Fan 2 Hp Magic Air 90BHX-4 4 CU-6Roof 1 Cond. Unit 10Ton Trane TTA898A 5 P-1 Boller Room 1 Pump 5 Hp B& G 1531-11/4 RB 6 Boiler Room 1 Boller/Water-Gas 850,000 BTU Rite 7 P-2, P-3 Boiler Room 2 Hot Water Pumps & Motor 0.5 Hp B & G 71-233581 8 CU-3 Mach Pad 1 Recip Compressor 17 Ton Carrier 07DB215.600 9 FC-3 Cncl Chmbrs 1 AHU Supply Fan 5 Hp McQuay LSL111CV 10 Mach Pad 1 Cooling Tower 30Ton Evapco LSTA463 11 2 B75 Belt Condenser Pump 5 Hp B & G Basic Pkg A/C Unit 2 Compressors @ 5 Ton cooling 12 AC-1 Roof 1 only (Belt A-45) 10Ton Trane TCD090D4-OOAA 13 RE-12 Central Mezz 1 Vaneaxlal Fan Motor 3 Hp New York Blower U8796105 14 FC-2 Central Mezz 1 AHU Supply Fan 10 Hp McQuay 15 CU-2 Central Mezz 1 Recip Compressor 32 Ton Carrier 07EB033.610 16 TCP-6 Boller Room 1 Control panel Alerton/Syserco 17 Council Chamber 1 Control panel Barber Coleman 18 FC-4 South Mezz 2 Fan Coll Unit 0.5 Hp Carrier 40FS160-300 19 CU-5 Roof 1 Condensing Unit 10Ton Trane TTA120C-400AA 20 CU-8 Roof 1 Condensing Unit 10Ton Trane TTA120B-400BA 21 FC-7 B.L.E.S. Ceiling 1 Air Handler 5 Hp Magic Alr 120-BHW-6 22 EEF-3 B.L.E. S. Ceiling 1 Exhaust Fan 1.5 Hp Penn Centrex 23 FC-5 Finance Calling 1 Air Handler 5 Hp Magic Air 120-BHX-6 24 EEF-1 Finance Ceiling 1 Exhaust Fan 1 Hp Penn BF30 25 EEF-2 Parks/Rec Ceiling 1 Exhaust Fan 0.5 Hp Penn BF24 26 Alerton DDC Controls are not Included In maintained equipment. Alerton NOT INCLUDED 27 Chemical water treatment for cooling tower & water loop. INCLUDED 4 CITY HALL ANNEX 7370 Rosanna Street LOCATION CITY COMPONENT RATING MANUFACTURER MODEL# 1 Police Roof 1 Condensing Unit 4 Ton Carrier 38CKB04.8510 Basic Pkg A/C Unit 1 Compressor @4 Tons Cooling 2 Police Roof 1 only; no heat pump 4Ton Carrier 48LH006-500 1 pump 45 Ton McQuay 3 CH-1 Outside Chiller ALR040C 4 AC-1 Police Roof 1 only; no heat pump 4Ton Trane YCH086C3-HOED 5 AH-1, AH-2 Police Mach HC1-18LS 6 B-1 Police Mach 1 Boller water-gas/electric BTUHinout blank Rite SERIAL# DATE 5506 M219614618 Mfg 5/96 ) 5343 M089612763 mfg 5/96 TM4295 8967 Mfg 5/96 TM4295 6901 Mfg 5/96 SERIAL DATE 3JM0008104 E29790871 8 1/4 BF 85 9022280 80338 N017.998 3JM00-08304 8332181 1510 H004481 F4914-2287D size 33 K9540-013 D811147 E3819-1677 G3319-8940 92094-7955 Rex27B SERIAL# DATE S/N1895E-17923 SRIO-704400 l 5RJO-704400 K2510-0120D l 84250 & 84251 36 8720-530 93111-11586 Page D-1 5 CORPORATION YARD ADMINISTRATION BUILDING 613 Old Gilroy Street LOCATION CITY COMPONENT RATING MANUFACTURER MODEL# SERIAL DATE 1 Admin Roof A/C 1 1 3.5 Ton Trane YCC042F3MOBG 346511E1H opr. 07/04 2 Admin Roof A/C 2 1 2.5 Ton Trane YCC03OFlM0BJ 3481GPAlH opr. 07/04 3 Admin Roof A/C 3 1 5 Ton Trane YSC060A4RMA18D 350100150L opr. 07/04 4 Admin Roof A/C 4 1 3Ton Trane YSCO36A3RLA12DOOOA 350100039L opr.07/04 5 Admin Roof A/C 5 1 1.5Ton Trane YCC018F1LOBH 3302NSR2H opr, 07/04 6 Admin Roof A/C 6 1 18Ton Trane YCD18O64LOH6 343100983D opr.07/04 7 EF-2 1 Exhaust Fan 1/30 H.P. D.D. Greenheck 6-065-DGEX-D 03K16448 opr. 07/04 8 EF-1 1 Exhaust Fan 1/3 H.P. Greenheck 66-131-3-X 031.20646 opr. 07/04 9 EF-3 1 Exhaust Fan 1/30 H.P. D.D. Greenheck 6-075DGEX-90 03L12634 opr. 07/04 10 Zone thermostats 3 various digital Honeywell xxxxxxx xxxxxxx opr. 07/04 5 CORPORATION YARD FLEET BUILDING 613 Old Gilroy Street LOCATION CITY COMPONENT RATING MANUFACTURER MODEL# SERIAL# DATE 1 Garage 1 Heater 75 MBTU Ambl-Rad SCER-70-22 2077803802 opr.07/04 2 Garage 1 Heater 75 MBTU Ambl-Rad SCER-7GX-22 2077803809 opr. 07/04 3 Garage 1 Heater 75 MBTU Ambl-Rad SCER-7GX-22 2077803819 opr.07/04 4 Garage 1 Heater 75 MBTU Ambl-Rad SCER-7GX-22 2077803808 opr. 07/04 5 Garage 1 Heater 75 MBTU Ambi-Rad SCER-7GX-22 2077803815 opr.07/04 6 Garage 1 Heater 75 MBTU Ambl-Rad SCER-7GX-22 2077803807 opr.07/04 7 Garage 1 Exhaust Fan Belt2-AP72 Greenheck BSO-240-30-X 04A17708 opr.07/04 8 Fleet Office 1 Split A/C EMI Ductless SHC24DFOOOOAAD 1.03-M-6594-49 opr. 07/04 9 Garage EC-3 1 Swamp Cooler ESS30E H03150228 opr. 07/04 SO Garage EC-2 1 Swamp Cooler ES830E H03150225 opr. 07/04 11 Garage EC-1 1 Swamp Cooler ES830E J03030110 opr. 07/04 6 LAS ANIMAS FIRE STATION 8383 Wrer Avenue LOCATION QTY COMPONENT RATING MANUFACTURER MODEL# SERIAL DATE 1 Outside Cond Unit 4Ton Carrier 38G504-8300 D876-870 Hanging Heaters Window Unit 2 Garage/Weight Room cut -to -size air filter media < 1 Ton Reznor and Amcor 114ARL6Z 1638 Window Unit cut -to -size air 3 Tank Room filter media <1Ton Carrier Fan Coll Unit, Furnace, Filter 4 Mach Room Media Carrier 58GC125-2A 17A82-349 5 Associated controls 7 LAS ANIMAS VETERANS PARK RECREATION BUILDING 400 Mantelli Drive LOCATION QTY COMPONENT RATING MANUFACTURER MODEL# SERIAL DATE 1 Attic 1 Alr Handler Westinghouse B5BM-T49K-C B5D070612810 lost 1/08 2 Roof 1 Condensing Unit Westinghouse FT5BD-04815 FTA070403533 inst1/08 3 Recreation Room 1 Thermostat White -Rodgers 1F82-261 8 MUSEUM 195 Fifth Street LOCATION QTY COMPONENT RATING MANUFACTURER MODEL # SERIAL DATE 1 Outside 1 Condensing Unit 5 Ton Bryant C13060AA 0905701070 instil/02 2 Inside Mech. Room 1 Gas Furnace/Fan toll 5 Ton Bryant 1JAV060155AAJA FH7600 3102A31215 Inst 11/02 3 Inside 1 Thermostat Honeywell Inst4/11 9 POLICE DEPARTMENT 7301 Hanra Street LOCATION CITY COMPONENT RATING MANUFACTURER MODEL# SERIAL DATE 1 New PD A/C 1 1 McQuay RDT060CLW F80005070008302 opr. 3/07 2 New PD A/C 2 1 McQuay RDTO60CLW FBOU05070008402 opr. 3/07 3 New PD A/C 3 1 McQuay RDT060CLW F80UO5070008502 opr, 3/07 4 New PD EF-2 1 10 HP Greenheck 36-B1SW-21-S-10-1 5123458 opr. 3/07 5 New PD EF-1 1 10 HP Greenheck 49-B1SW-21-S-10-1 5121262 opr. 3/07 6 New PD EF-12 1 Greenheck SWB-227.30-CW-TH-X 5122624 opr. 3/07 7 New PD EF-16 1 Greenheck 44-B1SW-21-X-10-1 5123460 opr. 3/07 8 New PD SF-1 1 Greenheck 44-B1SW-21-X-10-1 5123461 opr. 3/07 9 New PD EF-3 1 Greenheck SWB-224-50-CCW-TH-X 5122483 opr. 3/07 30 New PD EF-4 1 Greenheck SWB-113-10-UB-1 5122486 opr. 3/07 11 New PD EF-10 1 Greenheck SWB-216-20-CW-TH-X 5122476 opr. 3/07 12 New PD EF-14 1 Greenheck SWB-210-10-CW-UB-X 5122493 opr, 3/07 13 New PD EF-13 1 Greenheck SWB-210.10-CW-UB-X 5122469 opr. 3/07 14 New PD EF-15 1 Greenheck SWB-110-5-CW-TH-X 5122484 opr. 3/07 15 New PD EF-11 1 Greenheck SWB-113-7-CW-TH-X 5122485 opr. 3/07 16 2-Boiler 1 Boilers RayPack 239572 508239572 opr. 3/07 17 2-Taco 1 5 HP Pumps 110 GPM 75 ft Taco F12009E2EA71LOA opr. 3/07 18 vays/actuator 70 floating actuators various xxxxxx xxxxxx opr. 3/07 19 reheats/actatr 70 floating actuators various xxxxxx xxxxxx opr. 3/07 20 Expan Tank 1 various opr. 3/07 21 Alerton CDC Controls are not Included In maintained equipment. Alerton NOT INCLUDED 22 Garage 1 Condensing Unit Carrier 38BNB024311 0405V87642 opr. 3/07 23 Garage Electrical Room I 1 Ductless Fan Coll Carrier 40BN8024301 2005V07603 opr. 3/07 Page D-2 10 SAN YSIDRO PARK RECREATION BUILDING 7700 Murray Avenue LOCATION QTY COMPONENT RATING MANUFACTURER MODEL# SERIAL DATE 1 Roof 1 Package Unitelectrlc Carrier I 50HS-048-311AA I �359BG43281 I 2 Inside 1 Thermostat Hone well 11 SENIOR CENTER 7371 Hanra Street LOCATION QTY COMPONENT RATING MANUFACTURER MODEL# SERIAL# DATE 1 New 1 Gas/Elec A/C 4 Ton Day & night PGD44809oK801C1 C110635658 inst. 4/12 2 New 1 Gas/ElecA/C 4Ton Day &night PGD448090K801C1 C111354211 inst.4/12 3 CV-5 Sr Ctr Roof 1 Condensing Unit 4 Ton Day & night 565BJ048 528GA-14569 4 CV-6 Sr Ctr Roof 1 Condensing Unit 4 Ton Day & night 565BJ048 2787A-08592 ( 5 CV-75rCtr Roof 1 Condensing Unit 2Ton Day&night 565BJ024 2387A-11710 6 CV-8 Sr Ctr Outside 1 Condensing Unit 4 Ton Day & night 565BJ048 2187A-12950 7 HV-5 Sr Ctr Ceiling 1 Horizontal Furnace w/ DX coil 4 Ton Day & night 8 New HV-1 Roof York 1 Gas/Elec A/C 15Ton PH150N15N2AAA3C NOD7655843 Inst.8/07 9 New HV-2 Roof York 1 Gas/Elec A/C DF120N15N2AAA3L NOC7509937 Inst.8/07 10 HV-7 Sr Ctr Ceiling 1 Horizontal Furnace w/ DX Coll 2 Ton Day & night 376BAWO-24040 2787C-46670 11 HV-6 Cr Ctr Ceiling 1 Horizontal Furnace w/ DX coil 4 Ton Day & night 376BAWO-4807 0587C-63135 12 HV-8 Sr Ctr 1 Horizontal Furnace w/ DX coil 4 Ton Day & night 3768AWO-48075 3186C-83531 13 lndpndnt t" stats all 12 SUNRISE FIRE STATION 880 Sunrise Drive LOCATION QTY COMPONENT RATING MANUFACTURER MODEL SERIAL# DATE 1 Roof A/C 1 1 Gas/Pac Carrier 48GXN036060501 410BG21253 opr. 03/03 2 Roof A/C 2 1 Gas/Pac Carrier 48HJE005--651 450BG20120 opr. 03/03 3 Roof A/C 3 1 Gas/Pac Carrier 48GXN024040311 2903G31113 opr. 03/03 4 Roof A/C 4 1 Gas/Pac Carrier 48HJE005-•-651 3203G10267 opr. 03/03 5 Garage Roof EF-15 1 Exhaust Fan Penn D-22 opr. 03/03 6 Roof EF-16 1 Exhaust Fan Penn D-22 opr. 03/03 7 RoofCU-1 1 Split System Carrier 38HDCO24-341 240BX70663 opr. 03/03 I7 ( 8 Server Rm AHU 1 1 Ductless Cooling Carrier 40QNBO24 1803Y40268 opr.03/03 9 Tool Rm AHU 2 1 Ductless Cooling Carrier 40QNE009100 3003Y40998 opr. 03/03 10 Outside CU-2 1 Cooling Carrier 3813K009130 2903Y10521 opr, 03/03 11 Electrical Room 1 Exhaust Fan opr. 03/03 12 Garage Front E 1 Heater Reznor UDAP75-S EBCJ79X7H76641X opr. 03/03 13 Garage Front W 1 Heater Reznor UDAP75-5 EBCJ79X7H76640X opr. 03/03 14 Garage Back W 1 Heater Reznor UDAP75-S EBC179X7H76644X opr. 03/03 15 Garage Back 1 Heater Reznor UDAP75-S EBC179X7H76642X opr. 03/03 16 Bath Ceiling 4 Exhaust Fan Penn Zephyr opr. 03/03 17Janitorial 1 Exhaust Fan Penn Zephyr opr. 03/03 ( 18 Kitchen 1 Exhaust Fan Penn Zephyr opr, 03/03 19 Ind and nt T'stats all opr. 03/03 13 WHEELER COMMUNITY CENTER 250 W, Six`h Street LOCATION CITY COMPONENT RATING MANUFACTURER MODEL# SERIAL# DATE 1 Basement 1 Gas heaters RUUD UGDC-07NC-GR GN4D202F5084-2824 2 Basement 1 Gas heaters RUUD UGDC-07NC-GR GN4D202F5084-2802 3 Basement 1 Gas heaters RUUD UGDC-07NC-GR GN4D202F5084-2815 ( 4 Basement 1 Gas heaters RUUD UGDC-07NC-GR GN40202F5084.2099 5 Roof(MPR) 1 Package Unit Gas Carrier 4885-036060331AA 187G10857 6 Roof(Dance) 1 Package Unit Gas Carrier 48GS-060090301 0600G10024 7 Roof(Craft) 1 Package Unit Gas York D2CG036N04106A NBWM103512 mfg2/89 8 Associated controls 14 WILLEY HOUSE 140 Fifth Street ( LOCATION QTY COMPONENT RATING MANUFACTURER MODEL# SERIAL# DATE ( 1 Outside 1 Condensing Unit BD Co. 511CJ036-D 3596E09747 2 Inside Closet 1 Gas Furnace/Fan Coil Day & Night 376CAV048115 1296A080000 3 Thermostat 1 Page D-3 A� `�• •�•', �'' �~ P i'lt��` 1 t7.la0tib3a r �77 T ,` pA N• r :•, eAs wtt ,; ...._ ... ... _.. -. i •';. e� ry2w .. ._.. 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M �24 Y Mn tlYCVS .� ONE Oii I ti N ..AY� yH, y �o WIGS NY OHL DR AV 1reumttLr f� rnA c WA�R`bt' apo� t "a�PEPPEflGW?S5� c'sy^.p�.p /,s G, pM,H�''tPOA 'b iq L•6M :,'a^(� ,'cy+, ~'p �'•, ¢g�, s AYMOpwi `:` qr .�� '� �7d gg j{ a HU\T7 w � � by 8�1 SPO ""i �J%+',J O G{ M'2'v .7y � ° ord4vry ; �, ,, �'ti"'an. fa, Ie•..� � , , e: � w is • � �as��❑31vM`SA°H • u��,{ � ab�vs � � � , Pyx� :;,�n • 9 '6{i4ol+roez�lr��wd vtE ' "o) ?ai P y x•_—"`i �6WY' �,' 1; �..; } '! ` 3Mllv .• iv3NJhr a0 M3�NSIyandq ._maw::. .. .. ......._ ',�r}�rl�'�ti p3iO J`_J3)i'J7H•a-.-'(kj 1AAnhWCv4ti �. asml CAP g� Fo ® f i Department of Public Works 7351 Rosanna St., Gilroy, CA 95020 Phone (408) 846-0282; Fax (408) 846-0374 TO: Plan holders of the HVAC SERVICES RFP, Project No. 19-RFP-FAC-421 FROM: Walter Dunckel, Facilities Superintendent walter.dunckel@cityofgilroy.org DATE: Wednesday, January 2nd, 2019 ADDENDUM NO. 1 All prospective bidders are hereby notified that modification and/or changes are to be made to the original Bidding Documents for this project, as entitled above. 1. Submission Format & Content Information, 18 Response Submission changed to read: Response Submission - Four copies of RFP submittal and one electronic copy in the form of PDF on CD or DVD are required. All submissions must be sealed in a package showing the following information on the outside and addressed to: Attn. Walter Dunckel City of Gilroy, 7351 Rosanna Street, Gilroy, CA 95020 19-RFP-FAC-421 RFP Title: HVAC Services Contractor's name and address The submission package must be mailed or delivered to the above address prior to the deadline for receipts of submissions. All respondents who mail or ship their submissions must allow sufficient delivery time to ensure receipt of their submissions by the time specified. Late submissions will not be accepted for consideration. 2. ATTACHMENT B-1 dates shall be changed to: ANNUAL COST FOR ANNUAL COST FOR ANNUAL COST FOR 1 st YEAR 2nd YEAR 3rd YEAR (3/1 /19 - 2/28/20) (3/1 /20 - 2/28/21) (3/1 /21 — 2/28/22) 3. ATTACHMENT B-2 shall be omitted. Addendum No. 1 Project No. 19-RFP-FAC-421 Page 1 of 1 Proposal for City of Gilroy HVAC Services No. 19-RFP-FAC-421 Presented by Anna Huang Honeywell Building Solutions Date January 8, 2019 Table of Contents 1. STATEMENT OF UNDERSTANDING.......................................................................................................2 2. CONTRACTOR INFORMATION STATEMENT..........................................................................................2 3. KEY STAFF.............................................................................................................................................. 2 4. GENERAL STATEMENT OF COMPANY QUALIFICATIONS/RESPONSIVENESS.........................................4 5. HVAC SERVICES COST PROPOSAL.......................................................................................................... 5 6. NON -COLLUSION DECLARATION...........................................................................................................5 7. REFERENCES..........................................................................................................................................5 8. RESOURCES AND SERVICE DESCRIPTION..............................................................................................6 9. STAFFING...............................................................................................................................................8 10. HVAC EQUIPMENT PREVENTIVE MAINTENANCE AND REPAIR......................................................... 9 11. EQUIPMENT....................................................................................................................................10 12. COMMUNICATION..........................................................................................................................11 13. TECHNOLOGY..................................................................................................................................11 14. GREEN BUSINESS PRACTICES..........................................................................................................12 15. SERVICE PHILOSOPHY.....................................................................................................................13 16, CUSTOMER SERVICE AND QUALITY................................................................................................17 17. PERTAINS TO THE SPECIFICS IN RESPONSE TO THE RFP.................................................................17 18. PERTAINS TO THE SPECIFICS IN RESPONSE TO THE RFP.................................................................17 19. PERTAINS TO THE SPECIFICS IN RESPONSE TO THE RFP.................................................................17 20. LOGISTICAL ISSUES..........................................................................................................................17 21. Addendum 1....................................................................................................................................17 SUDDorting Documents Attachment A— Non Collusion Declaration Attachment B — Cost Proposal Attachment C— Contractor Information Attachment D —Equipment Attachment E —Location Map Attachment F — Safety & Worker's Comp Exhibit 1— Honeywell Service Proposal Exhibit 2 — Honeywell Injury & Illness Prevention Program Exhibit 3 — Honeywell Current Work Schedule for City of Gilroy Exhibit 4 — Licenses and Other Documents City of Gilroy HVAC Services No. 19-RFP-FAC-421 Page 1 1. STATEMENT OF UNDERSTANDING City of Gilroy is requesting a proposal for Full Service Mechanical Maintenance utilizing prevailing wage. For more details on the scope of work, please refer to the Honeywell Service Proposal in Exhibit 1, 2. CONTRACTOR INFORMATION STATEMENT Refer to Attachment C — Contractor Information 3. KEY STAFF Carlos Delavilla — Field Service Supervisor EMPLOYMENT HISTORY Employer Position Period Honeywell San Francisco HVAC Field Service Supv 2018-present U.S. Army Training & Operations Officer 2014-2018 Honeywell NYC Senior HVAC Controls Tech 2009-2014 Jones Lang LaSalle Refrigeration Engineer 2008-2009 MOST RECENT PROJECTS Project Description Role/Responsibilities Manage a service base of over 114 contracts, Field Service Supervisor valued at $1.4M EDUCATION - ----------- - - -- -- - - ------ - -- --- -- ------- Educational Institution Degree Training Fayetteville Technical Associates General Studies Community College Fayetteville Technical Pursuing a Bachelors Electromechanical Engineering Community College City of Gilroy HVAC Services No, 19-RFP-FAC-421 Palge 2 Dave Cuddihv — Foreman EMPLOYMENT HISTORY Employer Position Honeywell San Francisco I Foreman . ........ .. Period 23 years MOST RECENT PROJECTS Project Description Role/Responsibilities County of Monterey —Environmental Energy Foreman (1 year) Retrofit DOJ —Santa Rosa (Refrigeration/Mechanical) Foreman City of Antioch Service Lead Technician EDUCATION Educational Institution Local 393 ESCO Institution Jeff Quattrin —Journevman Degree Pipe trade, Journeymen, Pipefitter Training Chiller training, bracingand medical gases, journeymen pneumatic, rigging and cranes Universal Refrigeration Certification EMPLOYMENT HISTORY 1"Employer Position I Period Honeywell San Francisco 1 Journeyman 31 Years MOST RECENT PROJECTS Project Description Role/Responsibilities County of Monterey— Environmental Energy Assistant Project Manager (1 year) Retrofit West Valley Mission College District — Lead Fitter (10+ years) —Mechanical Service EDUCATION EducationalInstitution Degree Training United Associates Journeymen Pipefitter Specialty: air conditioning and refrigeration, electric theory and controls Local393 Pipe trade, Journeymen, Chiller training, bracing and Pipefitter medical gases, journeymen pneumatic, rigging and cranes RSES Fluidics and air balancing ESCO Institution Universal Refrigeration Certification City of Gilroy HVAC Services No, 19-RFP-FAC-421 Page 3 Brian Daugherty — Journel/man EMPLOYMENT HISTORY Employer Position Honeywell San Francisco I Journeyman MOST RECENT PROJECTS Project Description County of Monterey — Environmental Energy Retrofit Period 18 Years Role/Responsibilities Assistant Fitter (1 year) West Valley Mission College District — Fitter (10+ years) Mechanical Service SF Bank of America Data Center Mechanical Svc City of Gilroy— Mechanical Service_ Moscone Convention Center — Fire Life Safety & HVAC Damper Upgrades/Repairs EDUCATION Educational Institution Degree US Navy Fitter (3 years) Fitter (10 years) Fitter (1 year) — - ----- — -- ----- -- -- — ------------------- Local 393 Pipe trade Journeymen Pipefitter I RSES ESCO Institution 4. GENERAL STATEMENT OF COMPANY QUALI F I CATI 0 N S/R ES PO N S IVE N ESS ------ - ----- Training Mechanical and HVAC training Certified Journeyman Fluidics and air balancing Universal Refrigeration Certification What's the best way to protect your building infrastructure investment? Thousands of Northern American building customers depend on Honeywell Building Solutions (HBS) for high performance buildings and more successful businesses. The City of Gilroy has entrusted Honeywell as their primary service provider for over two decades successfully working in collaboration with our Service & Delivery teams. When you hear building services, don't just think of equipment repair and calibration. HBS encompasses a much broader range of offerings and benefits: everything from compete suite managements services to energy analysis. In fact, if you manage many facilities or one building, if you have a full maintenance staff or limited help, HBS can save you money and make yourjob easier every — in ways you probably never imagined. The expertise of HBS' nationwide network of service technicians is broad and deep. You'll benefit from prompt, responsive service and a knowledgeable technician who can apply the latest building and industry knowledge to your specific needs. City of Gilroy HVAC Services No. 19-RFP-FAC-421 Page 4 Partnership Our approach allows us to present a customized Service Program for City of Gilroy; specifically, our partnership goal is to provide you with a Service program that will contribute to the success of the City of Gilroy's General Plan': • Quality community facilities • Minimize costs • Protect environmental resources We have helped several other organizations, such as yours, with similar types of needs and with similar types of Services, such as: • City of Antioch • City of Pleasant Hill • County of Monterey Finally, we are in a position to deliver unique value to City of Gilroy in such areas as: • PG&E's Commercial HVAC Quality Maintenance Program (QM Program) • GSA Published rates and prices • Long term provider of services We would welcome the opportunity to explore this type of partnership with your organization. 5. HVAC SERVICES COST PROPOSAL Refer to Attachment B — Cost Proposal Refer to Attachment D — Included Buildings and Equipment Refer to Attachment E — Location Map 6. NON -COLLUSION DECLARATION Refer to Attachment A - Notarized 7. REFERENCES Local Customer References At Honeywell, it starts with our customers and a singular focus on helping them succeed. The we add breakthrough technology that improves lives and makes people safer, more secure, more comfortable, and more productive. We are proud that the following customers selected Honeywell as the highest quality local source of installed systems and continuing support. We are pleased to be in partnerships with these customers; they continue to obtain the superior performance that they expect and service for their investment. 1 Reference: City of Gilroy General Plan 2020, chapter 3. City of Gilroy HVAC Services No, 19-RFP-FAC -421 Page 5 Customer: City of Antioch Point of Contact: James Pflueger, Operations Supervisor Address: 1201 W 4t" Street, Antioch CA 94531 Phone Number: (925) 779-6869 Annual Dollar Value: $152,136.00 Years of Service: 20+ Customer: County of Monterey (Sheriff's Dept./Social Services/Dept. of Info) Point of Contact: Mario Salazar, Facilities Division Manager Address: Various county buildings Phone Number: (831) 755-4869 Annual Dollar Value: $123,378.00 Years of Service: 30+ Customer: City of Pleasant Hill Point of Contact: Mike Nielson, Facilities Superintendent Address: 100 Gregory Lane, Pleasant Hill, CA 94523 Phone Number: (925) 671-4656 Annual Dollar Value: $56,500.00 Years of Service: 25+ Customer: City of Gilroy Point of Contact: Walter Dunckel, Facilities Superintendent Address: 100 Gregory Lane, Pleasant Hill, CA 94523_ Phone Number: (408) 846-0282 Annual Dollar Value: $130,363.00 Years of Service: 30+ S. RESOURCES AND SERVICE DESCRIPTION Complete Delivery of HVAC, Chillers, and/or Boiler Maintenance Services Service Philosophy & Approach Honeywell has been a stable presence in the building services industry, helping building owners' service their systems effectively and manager their budgets and capital investments prudently. We attribute our industry success and longevity to our unique Service philosophy — one that focuses on key program elements that our clients value and ensures their complete satisfaction. A snapshot of the key tenets of our Service Approach is show below. City of Gilroy HVAC Services No. 19-RFP-FAC-421 Page e 6 ,L�cmgterm relationship we area partner, not a supplier Health, safety regulatory compliance we minimize your risk we have the best people, processes & technology`s I I A we can build a program to meet your needs i • . • we provide fast, reliable, responsive service A local, focused presence • we are in your neighborhood our service is done g — the first time 'f"r right the ' � ' 1 Y we do what we say we are going to do wewalk the talk Service Delivery Program Objectives Honeywell's reputation and successful track record delivering building mechanical services focuses on a disciplined preventive maintenance program that meets our clients' key service objectives. We recognize that City of Gilroy's building systems (HVAC, chillers and boilers) are vital to comfort, safety, productivity, and profit and must be kept clean, well -calibrated and in good repair. Honeywell's Maintenance Program can help you achieve these critical client objectives by: • Maintaining mechanical systems to ensure reliable service and optimum performance • Improving energy efficiency and reducing utility consumption • Minimizing breakdowns and costly emergency repairs • Extending the life of building mechanical equipment • Reducing administrative, material and tool costs • Providing fast responsive service with minimal disruption to building operations • Improving productivity and reducing costs associated with downtime • Funding system upgrades and retrofits with energy savings Service Delivery Process To support our broad portfolio of Service Offerings we have developed a service process model that ensures our clients the best service delivery in the industry. This model features an established service process that mirrors standards (See Figure below) and is supported by key assets and technologies to drive consistency, reliability, performance metric and documentation. Since its launch almost 20 years ago, our Service Delivery Model continues to evolve with the introduction of new enhancements, technologies and upgrades. City of Gilroy HVAC Services No. 19-RFP-FAC-421 Page 7 /Request �> for Service Role rstfor So vice Classify Request process Request or Service jjj Satisfied 4t"rO°'"' Request rut trassifird Order Service Request Commitment Satisfied Process 1'idnldng and Service Request for R.sourcing -- Work Order t Deliver--------r Service Process prorms Satisfied We believe our service process and supporting assets and technologies add value to our service offering, and are important considerations in City of Gilroy's choice of a service partner. We have provided an overview of these program elements below so that you can fully appreciate the key differentiators in the Honeywell Service Offering. 9. STAFFING a. Monthly Calendar indicating staffing and work strategies: Work schedules (i.e. preventive maintenance (PM) activities) are planned in advance and entered into Honeywell's maintenance management system (CMMS — see section 13). See exhibit#3 at the end of the response for current PM plan for City of Gilroy. The CMMS system automatically generates Work Orders each month for the established PMs. These work orders are dispatched electronically to the technician's field device (FAST tool —see section 13). The FAST tool is a handheld electronic device that connects the Technician to the Global Service Response Center (GSRC—see section 13) in real time. Work assignments, equipment details, and work status is shared back and forth, making the Technician's location and work status visible to the Dispatchers and the Field Service Supervisor. Technicians document work completion on each work order when completed and our CMMS system offers the opportunity to e-mail these work order real time to our customers. Field Service Supervisors utilize the CMMS system to review work order status and documentation of work completion for follow up with Technicians. Dispatchers are available 24/7 to relay customer calls and coordinate emergency or non -emergency service with the Technicians. Emergency calls are initially fielded by the GSRC Dispatchers which routes the calls to the appropriate Technicians, the escalation process of the other backup technicians, Field Service Supervisors, and Field Service Leader as required to ensure responsiveness to the customer. Field Service Supervisors are in contact with the Technicians informally daily and in structured weekly Tier Meetings. Online calendars are maintained by the Field Service Supervisor for all Technicians allowing for coordination of work schedules, planning and customer responsiveness. b. Complete overview of all training programs: Honeywell maintains trainings centers in Golden Valley Minnesota and Phoenix Arizona. Automation FLS, and Security Technicians have a stand goal of 40 hours of continued technical training per year. Mechanical Technicians are union Fitters trained and progressed through the union apprentice ranks to journeyman status. Training plans are further augmented as required to support our City of Gilroy HVAC Services No. 19-RFP-FAC-421 Page 8 contractual commitments. Additionally, Honeywell has an extensive safety training program outlined in the safety training matrix. c. Detail company's employee retention program and philosophy: Honeywell retains employees by providing total compensation that is market competitive, and providing training and challenging, growth opportunities for our employees in their daily work. We promote from within the company, and we formally appraise our employees twice annually, and provide merit increases accordingly. Additionally, managers and HR collaborate to understand retention drivers per individual, and keep pulse on employee motivation and engagement on a constant basis. d. Employees assigned to this contract: Key personnel and their years of experience are identified in section 3 of this response "Key Staff". All listed are full time Honeywell employees. Honeywell maintains a staffing/sourcing department that supports our Districts and branches in our sourcing needs. e. Company's policy for recruitment: Candidates undergo an extensive background check as a condition for employment. Background checks include verification of education/work history, criminal background, DMV record, and drug testing. f. Description of on -site supervisor's role in delivery of contract services: Supervisor's role and their years of experience are identified in section 3 of this response "Key Staff". g. Description of line-staff's role in the delivery: Delivery plan is identified in section 15 of this response "Service Delivery" h. Training Certifications: Training Certifications are identified in section 3 of this response "Key Staff". 10. HVAC EQUIPMENT PREVENTIVE MAINTENANCE AND REPAIR Industry Leadership Honeywell's market presence in the identified bid zones and across the West Region is mature and continues to grow. This industry leadership is evidence of our large market share and our ability to service City of Gilroy large portfolio now and in the future. Honeywell's market share is not easily quantifiable as the market we serve is comprised of clients' that value partnership and focus on "best value" rather than lowest cost. Consulting Services Honeywell is not an industry consultant; however, we do offer consultative engineering services to our clients in the areas of design build and energy management. Currently we have in-house professionals that offer engineering support in the following areas: • HVAC Systems • System Integration development and execution • Site technical support services • Design Build and sales support services Honeywell also has an experienced team of energy engineers. This team is available to provide consultative energy services such as energy audits. Honeywell's Engineering Center of Excellence, City of Gilroy HVAC Services No, 19-RFP-FAC-421 Page 9 Honeywell's "think tank" of experienced engineering professionals is also available to support Honeywell clients with engineering expertise. Building Automation Specialist on Staff Building Automation Solutions and Services is a core Honeywell Competence and a key area of growth. Currently, Honeywell's Automation Technicians with an average of 12 years experience provide automation services to Honeywell clients throughout the West Region. Honeywell's Service technicians are trained CET control technicians or engineers with access to the latest programming, engineering and diagnostic tools. Staff and training — Specify Training Certificates Issued by Manufacturers There are 3 branches across California. A District General Manager (DGM) acts a general manager for each location. A designated Field Service Leader (FSL) supports the DGM is responsible for a team of Field Service Supervisors (FSS) who supervise the field team. An assigned lead technician establishes and manages the local contacts for each customer location. Team communication is channeled through the FSS and the lead technician for better coordination and account ownership. Each Honeywell branch is generously staffed with technicians ready to provide back up and technical support as required. During emergency situations or when back-up is required, an alternate technician is dispatched. Each FSS conducts regularly scheduled contract performance review meetings and monitors client accounts. We have assembled the best resources to service the City of Gilroy service portfolio and are confident that this experienced team will meet your expectations of service excellence. This core team is supported by a strong bench of office and field professionals available to address any expanded scope or additional services required. The assigned project team and associated roles and responsibilities are provided below. Foreman r . Air arty Back-up Service Tech 11. EQUIPMENT Please refer to Attachment D — Included Buildings and Equipment. City of Gilroy HVAC Services No. 19-RFP-FAC-421 Page 10 12. COMMUNICATION Please refer to section 13 of the response which also applies to communication. 13. TECHNOLOGY Computer Maintenance Management System (CMMS) Honeywell's CMMS is the technology backbone of the Service Process model. The CMMS is a comprehensive package of software modules designed to address the complex Service environment. Honeywell leverages the CMMS to schedule, document, track, and report all service requests, quality inspections and performance audits, as well as record complaints and corrective actions. The CMMS features an Event Director function which provides a real-time snapshot of events, allowing tine -critical decisions to be escalated to the Field Service Supervisor. Other Features of the CMMS system include: • Monitors daily/weekly/monthly scheduled maintenance and demand maintenance tasks • Monitors priorities for all service tasks and sends notifications to the Field Service Supervisor when issues arise, are escalated or are resolved • Incudes a comprehensive diary and yearly planner with an automated reminder system for deadline driven preventive maintenance tasks (e.g. tests, inspections, fire drills) • Features a color -coded traffic light system for flagging service deadlines The CMMS is the hub of all service activities and is an important tool for monitoring and controlling "how we are doing." The CMMS has comprehensive reporting capabilities that help us measure the effectiveness of our service delivery and identify areas for improvement. The CMMS is flexible and is used by all our teams coast to coast. This flexibility allows us to meet all client requirements through simple configuration changes. This feature is very significant and minimizes "start-up" issues since the processes and technologies are already in place. Honeywell Global Response Center (GSRC) The IS09001:200 certified GSRC in Atlanta is one of the most established and x' technically advanced monitoring and control facilities in the world. It provides an unmatched level of dedicated, consistent service to more than 25,000 customer sites in North America. 46 The GSRC is staffed 24/7 by trained building service professionals who can provide support in five languages. Reliable uninterrupted service from the GSRC facility is ensured with redundant systems for power, phone lines and databases. The "FAST" Service Advantage � j'111111g1t j®® tlt� r, Field technicians are equipped with Field Automation Service TechnologyT"' (FAST) I��11t11�', handheld computers that are linked directly to the GSRC to dramatically improve the rj i14trt dispatching and service delivery processes. " FAST provides your technician with job -specific information and real-time access to your complete service history — right from the field. Upon completion of each service call, you will City of Gilroy HVAC Services No. 19-RFP-FAC-421 Page 11 receive a summary report via fax or e-mail, verifying any problems have been resolved and your systems are operating properly. Honeywell ServicePortoll With the Honeywell ServicePortalTM, you can your staff can securely access your service information online, submit electronic service requests, and check on the service call status 24-hours a day. You get convenient, fingertip access to all elements of your Honeywell service, with timely, accurate information. o-rzq Ifi tg =_: ave: ea'stljr frci - SSS X661 for fort er. loca ion'to'locatiz�ri;; W .. �:;,s .anaiysis. , '-``s:�. dM_'o�`.�,`i:�-,Y'�'it II' �-_ __ �-_ - Eayv a '�N. to ChMrs2M 3ska Tteq;aack Mun- ERvax(jY.flMS i.:rogAW al�':ca�ts x' 7 EASEL or C68q, '- ServIcMt *Say": kXk4, M*t&WW& F7 90m AAC&Ms r3 r schetii� t% x Cdi dYt} CCtS NEED C EANID I,PC&iAEE TCCNTACT °..dT'$f2o112 R2O I MI MCHARCAL MAVTENWE MCHAEL T CCNTACT 211to,T2 !JQEWRATHiMC'.:. 0100097 WJ441 T WflACT 10"012MKtt lunar= ati ltwiWoce o11O0M RTERSNUDYETR.ACE.D MCMAM, i CONTACT 1Ort01M 10,12rM :' wotc tme Mat" OA5TAf'A.L IeAftotf WATER MataftT OUlACt top=] 101"Tot 01090ytS MCCHAWALMAMTEMrr.. MC;iVa T CQUACT �M IMI 5420P? .�}4£A�iiA1ETAAK �+ ,,,,yA, q{��,-._..,`_, ! Sort by', 91M6 i2 VECAi I&CALMRVd ERANCe W-AAK T CONTACT 9n1.A'7(Jt oriTJ,TT%tt F.WA Par, With Honeywell ServicePortalTM users can: • Submit service request online, and instantly receive a tracking number • View preventive maintenance schedules and work performed • View service request status —open; in progress; closed • Access work history on completed service calls • Track all work orders by location, contract, or asset • Access contract and equipment coverage details • Use the data to construct a variety of reports, including multiple -site roll -ups For most clients, the accountability and availability of real-time status on service work is key differentiator. This service help our clients increase productivity, improve quality and reduce operating costs. 14. GREEN BUSINESS PRACTICES At Honeywell, we have been at the forefront of energy conservation for decades. We have long understood that protecting the environment and preserving the bottom line are not mutually exclusive ideas. We have helped companies around the globe realize that when they save energy, they also save money. Since the 1980s, Honeywell Building Solutions has complete more than 5,000 energy efficiency projects in facilities around the globe, minimizing costs and maximizing system performance. We've conserved enough energy to power three nuclear power plants for one year — real -world, bottom -line savings. City of Gilroy HVAC Services No: 19-RFP-FAC-421 Page 12 Honeywell also utilizes recycled products where required by customer to meet green initiatives. A Global Player Honeywell was one of the four energy service companies selected by the Clinton Climate Initiative to help the world's largest cities reduce energy consumption and emissions. Honeywell Sustainable Services Can Help You: • Fund improvements within existing budgets • Ensure comfort while reducing energy use • Dramatically reduce energy costs • Reduce emissions and environmental impact • Meet environmental regulations You can trust the dedicated energy experts at Honeywell to work with you and your staff to find the optimal mix of technology and services to support your environmental and business goals. Honeywell also utilizes recycled products where required by customer to meet green initiatives. 15. SERVICE PHILOSOPHY Performance History and Delivery Plan Honeywell has an outstanding record of performance, with a very impressive list of service customers. we have formed partnerships with these customers to help them achieve their goals/ they continue to obtain the benefits and top performance that they expect to receive from their investment. We are pleased to be recognized by our customers as the highest source of quality, delivery, value and technology. Many of our customer have gone through a careful selection process; they toured existing installed system sites, traveled to corporate headquarters, visited manufacturing facilities and looked closely at local capabilities. Then they selected Honeywell, a global leader in control systems and services, as their mechanical service provider. Additional Services Available Additional services available through Honeywell include Energy Audit and Analysis, Design Build Services, Energy Management, Equipment Upgrades/Retrofit and Fire Alarm and Security. A brief overview of these services is provided below. Maintenance Services We can help improve your operational efficiency, reduce energy use and cost, extend equipment life, and enhance comfort conditions. Our services include maintenance on Honeywell controls and systems as well as those of other manufacturers, including: • Outcome Based Services (IOT Platform) • Building Automation Services • Temperature Control Services • Repair and retrofit Services • Fire Alarm and Security System Services • Remote Monitoring Services • Water Treatment Services City of Gilroy HVAC Services No. 19-RFP-FAC-421 Page 13 • Air Filtration Services • Distributive Power Generation Decision Support Services You can get ahead of problems and make better -informed building operation decisions based on Honeywell's expert advice in: • Energy Auditing • Skills Assessment Services • Equipment Inspection Services Professional Services You can tap into Honeywell's North American network of technically skilled building service professionals for 24-hoiur emergency service, remote monitoring, or the services of an on -site technical resource manager. Professional Services include: • Remote Monitoring • Site Management Services • Training • Staff Support Services • Technical Assistance Gain the Honeywell Advantage When you choose Honeywell as a service partner, you are putting the resources and commitment of a global technology leader on your side. More than 1,800 highly trained service technicians deliver Honeywell Building Services from more than 100 service centers throughout North America. Service technicians are certified and factory -trained. They have access to the latest programming, engineering, and diagnostic tools, including our wireless service information system that provides rapid access to your equipment and building data. In addition, Honeywell offers regular performance reviews. Your Honeywell representative will meet with you and determine if service is being performed to your expectations. If at any time you are not satisfied, Honeywell will do what it takes to make it right. Energy Audit An Energy Audit and Analysis is a concise way to track your electric, gas, water and other utility costs. Honeywell audits can help City of Gilroy better manage your utility usage and potentially lower energy consumption. A Honeywell Energy Audit can also help you prepare more accurate and defined budgets. Design Build Services Honeywell has a complete Design Build team available to provide a range of services that include engineering design, equipment purchase, installation and commissioning, as well as project management. This comprehensive approach offers on point of contact and single source accountability. Energy Management Honeywell's Energy Management software can help City of Gilroy better control operating costs. Energy management may include "smart: thermostats for night setback applications or enterprise -wide energy 1 C ity of Gilroy HVAC Services No. 19-RFP-FAC-421 Page 14 Manager software. As an industry leader in automation offerings, Honeywell can help City of Gilroy optimize your building energy efficiency. Equipment Upgrades/Retrofits In addition to being the larges service provider, Honeywell is one of the pioneers in energy solutions for our clients. Honeywell has extensive experience in developing and implementing energy solutions. As the cost of energy rises, progressive companies are takings steps to cushion the impact of energy on financial performances. Energy costs represent a significant portion of a facility's expenses. Equipment upgrades/retrofits deliver savings with proven energy conservation measures ranging in payback from 2 to 10 years, while providing improved occupant comfort, more efficient building operations and environment compliance. Fire Alarm and Security Fire Alarm and Security Systems are critical to building operations. Unfortunately, organizations often do no appreciate this fact until a crisis occurs. Ongoing maintenance and support activities are required to keep systems operating at peak performance and ensure that local building and fire codes are meeting compliance standards. As one of the world's largest Fire Alarm and Security product manufacturers, Honeywell can provide City of Gilroy with the guidance to perform these tasks and keep you informed of revised codes. Response to Emergency Services; Availability of a Service Call Center; Availability of 24-hour Service Service Call Process City of Gilroy requests including emergency calls, repairs, time and material upgrades and changes will be routed through the Honeywell Call Center (GSRC) via: • Honeywell Service PortaI'll website at any time (24/7) • Toll free phone line • Onsite technician who will call the GRSC on City of Gilroy's behalf Range of Direct Servicing in Each Zone Honeywell's large service footprint is considered one of our company's greatest strengths. In the event Honeywell is the successful proponent, we will service the City of Gilroy portfolio exclusively with Honeywell in-house technicians (100%) with common processes, technologies and performance metrics. Computerized Maintenance Management System (CMMS) Follow-up Call Center Team The Regular Call Center Operators are assigned to different geographic areas including back-ups to promote familiarity with clients, work sites and Honeywell Technicians. When a call is initiated, the AT&T telephone switch at the GSRC automatically routes the call to the geographically assigned Operator. The assigned Operator enters details of the call in the CMMS (service database) including: • Caller's name & phone number • Customer's name & address • Nature of the call City of Gilroy HVAC Services No. 19-RFP-FAC-421 Page 15 • Immediacy & severity of the call • Site contact name & number • Special access requirements • P.O. # (if required) The logged call data automatically generates a work order number. The Operator then assigns the work order to a technician and transmits the work details to his FAST tool. The Technical must acknowledge receipt of the work order within 15 minutes. If the work order is not acknowledged within 15 minutes, a page is sent to the technician. In the unlikely event that the work order is not acknowledged, the local Field Service Supervisor is contacted for intervention. Service Call Classification Following receipt of the work order, the technician is required to call the client within 20 minutes to discuss the issue. During the call, the technician assesses the problem and the necessary actions. If the technician can resolve the issue during the call, the work order is closed at no charge. If travel to the site is required, the work is then classified as Critical (CEMG), Routine (EMG) or Negotiated Emergency (NEMG). Critical Emergency (CEMG) — If the call is classified as CEMG, the arrival time must be less than 2 hours after the call is acknowledged. A CEMG requires that the Operator contract the local Field Service Supervisor to advise that a CEMG call has been transmitted to the technician so the Field Service Supervisor can monitor the work order. Routing Emergency (EMG) — if the call is classified as EMG, technician arrival time must be less than 24 hours after the call is acknowledged, or the agreed to response time as detailed in the various scopes provided. Negotiated/Non-Emergency (NEMG) — If the call is classified as NEMG, the client and the technician mutually agree on arrival time (i.e. "the next time you're at the site, can you look at my chiller"). If the technician and the client agree that the call classification should be revised; the technician will contact the GSRC and revise the classification. Custom arrival times can also be added for clients with special circumstances. Technician Arrival on Site Once a technician has arrived at a site, he selects 'Arrive' in the FAST tool which then logs the arrival time against the assigned work order in the CMMS. The technician work activities can then be viewed by the customer on the HSO Service Portal. Call Progress To ensure that the completion times for CEMG and EMG calls are met, then technician proceeds to resolve the issue. During this time, the local Field Service Supervisor can access the web -based system to monitor the times of open calls and projects completion times. The Field Service Supervisor and the local administrator proactively contact technicians nearing planned completion times. Call Completion When the call is completed, the technician enters on the FAST Tool a list of all materials and costs, labor hours, start and end times, and a comprehensive description of the issue and resolution. Our City of Gilroy HVAC Services No. 19-RFP-FAC-421 Page 16 technicians have been trained to clearly communicate to the client the nature of the problems and how it was resolved. If the call is billable, this data is transmitted from the FAST tool to the CMMS and recorded on the associated repair invoice to preserve continuity. Customer Communication Once work is completed and the work order is closed, a copy of the work order including the technician's work summary is e-mailed or faxed to the client (from the FAST tool). 16. CUSTOMER SERVICE AND QUALITY Please refer to section 9 & 15 of the response. 17. PERTAINS TO THE SPECIFICS IN RESPONSE TO THE RFP 18. PERTAINS TO THE SPECIFICS IN RESPONSE TO THE RFP 19. PERTAINS TO THE SPECIFICS IN RESPONSE TO THE RFP 20. LOGISTICAL ISSUES Honeywell maintains a warehouse at our San Bruno Office as well as remote storage facilities as required for staging of supplies to support our customer under contract. 21. ADDENDUM 1 Honeywell acknowledges receipt of Addendum #1. Please see attachment on next page. ***Honeywell reservices the right to negotiate terms and conditions upon award of the contract*** City of Gilroy HVAC Services No. 19-RFP-FAC-421 Page117 eftp of Of fop Department of Public Works 7351 Rosanna St., Gilroy, CA 95020 Phone (408) 846-0282; Fax (408) 846-0374 TO: Plan holders of the HVAC SERVICES RFP, Project No. 19-RFP-FAC-421 FROM: Walter Dunckel, Facilities Superintendent walter.dunckel@cityofgilroy.org DATE: Wednesday, January 2nd, 2019 ADDENDUM NO. 1 All prospective bidders are hereby notified that modification and/or changes are to be made to the original Bidding Documents for this project, as entitled above. 1. Submission Format & Content Information, 18 Response Submission changed to read: Response Submission - Four copies of RFP submittal and one electronic copy in the form of PDF on CD or DVD are required. All submissions must be sealed in a package showing the following information on the outside and addressed to: Attn. Walter Dunckel City of Gilroy, 7351 Rosanna Street, Gilroy, CA 95020 19-RFP-FAC-421 RFP Title: HVAC Services Contractor's name and address The submission package must be mailed or delivered to the above address prior to the deadline for receipts of submissions. All respondents who mail or ship their submissions must allow sufficient delivery time to ensure receipt of their submissions by the time specified. Late submissions will not be accented for consideration. 2. ATTACHMENT B-1 dates shall be changed to: ANNUAL COST FOR ANNUAL COST FOR ANNUAL COST FOR 1 st YEAR 2nd YEAR 31d YEAR (3/1 /19 - 2/28/20) (3/1 /20 - 2/28/21) (3/1 /21 — 2/28/22) 3. ATTACHMENT B-2 shall be omited. Addendum No. 1 Project No. 18-RFQ-PW-326 Page 1 of 1 ATTACHMENT A — NON COLLUSION DECLARATION ►, Serge Cardinal , declare as follows: That 1 am the Field Service Leader ofHoneywell International. Inc, the party making the attached proposal; that the proposal is not made in the interest of any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and had not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal or that anyone shall refrain from proposing, that the proposer has not in any manner, directly or indirectly, sought by agreement, communication or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true, and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member of agent thereof to effectuate a collusive or sham proposal. 1 declare under penalty of perjury tinder the laws of the State of California that the foregoing is true and correct. t_..�gk. -V-a -t +-. a. Executed this day of . ,r'P✓M , 2019 atilt" California. NOTE: Signature must be notarized. Authority: Public Contract Code 7106 CCP 2015.5 CALIFORNIA JURAT WITH AFFIANT STATEMENT GOVERNMENT CODE § 8202 x See Attached Document (Notary to cross out lines 1-6 below) D See Statement Below (Lines 1-6 to be completed only by document signer[s), not Notary) Signature of Document Signer No. 1 Signature of Document Signer No. 2 (if any) A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California Subscribed and sworn to (~oar- affirmed) before me County of —.,..-.-_,.: v_"e—A� - -, Lj �./ dk/'l , 6 d on this dayof 20 �.�., USA CQRI Notary Public c-California orange County Commission A 2109569 ' My Comm. Expires Apr 19, 2021 by Data Month Year (and (2) }, Name(s) of Signer(s) proved to me on the basis of satisfactory evidence to be the perso s} who appeared before me. Signature__ —6, Z�'� Signature of Notary Public Seal Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document A f /4 -- / �r Title or Type of Document: f as rt - � �5 ion ) t c-1 , Yp _ ... �.._�._ Document Date: Number of Pages: Signer(s) Other Than Named Above: N 0 &L e ___ 02014 National Notary Association • www,Nationa[Notary.org -1-800-US NOTARY (1-800-876-6827) Item 5910 ATTACHMENT B COST PROPOSAL — FULL -SERVICE MECHANICAL MAINTENANCE 19-RFP-FAC-421 The City of Gilroy reserves the right to award all, part, or none of the proposals. Please provide a cost for each individual facility and a lump -sum cost, with any discount, for the total cost for all facilities. ANNUAL COST ANNUAL COST ANNUAL COST FOR I" YEAR FOR 2nd YEAR FOR 3rd YEAR (3/1/19 - 2/28/20) (3/l/20 - 2/28/21) (3/1/21 — 2/28/22) CHESTNUT FIRE STATION $ 11,083.43 $ 11,415.94 $ 11,758.41 CHRISTMAS HILL PARK — $ 2,575.47 T.E.E.C. BUILDING CITY HALL $ 25,704.73 CITY HALL ANNEX $10,280.03 CORPORATION YARD — ADMINISTRATION & FLEET $ 13,553.22 BUILDINGS LAS ANIMAS FIRE STATION $ 2,321.75 LAS ANIMAS VETERANS PARK $ 1,993.27 RECREATION BUILDING MUSEUM $ 2,008.62 POLICE DEPARTMENT $ 15,351.40 SAN YSIDRO PARK $ 2,181.55 RECREATION BUILDING SENIOR CENTER $ 11,738.00 SUNRISE FIRE STATION $16,591.70 WHEELER COMMUNITY $ 7,450.83 CENTER WILLEY HOUSE $ 2,170.00 TOTAL ANNUAL COST FOR ALL FACILITIES $ 2,652.73 $ 26,475.88 $ 10,588.43 $ 13,959.81 $ 2,391.40 $ 2,053.06 $ 2068.88 $ 15,811.94 $ 2,247.00 $12,090.14 $ 17,089.45 $ 7,674.36 $ 2,211.41 $124,981.00 $128,730.43 ATTACHMENT B B-1 $ 2,732.31 $ 27,270.15 $ 10,906.09 $ 14,378.61 $ 2,463.14 $ 2,114.66 $ 2,130.94 $ 16.286.30 $ 2,314.41 $ 12,452.84 $17,602.13 $ 7,904.59 $ 2,277.75 $ 132,592.34 COMPANY NAME AND ADDRESS: Honeywell International, Inc. 1099 Sneath Lane S n Bruno CA 94066 AUTHORIZED SIGNATURE: TITLE: Field Service Leader DATE: Januar, :41h, 2019_�,___-- -s--� * --- The undersigned hereby certifies that this b d is genuine and not sham or collusive, or made in the interest or in behalf ofany person not herein named, and that the undersigned has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from bidding, and that the undersigned has not in any manner sought by collusion to secure for himself an advantage over any other bidder. The City reserves the right to reject any and all bids and to waive any informality or irregularity in bids received. The City may award the project as a whole or may award only specific locations as may be convenient for the City. It is agreed that this bid may not be withdrawn for a period of 60 days from the opening thereof. The terms and conditions of the final contract when executed shall control and supersede anything herein to the contrary or inconsistent with such contract. The names of all persons interested in the foregoing bid as principals are as follows: NOTE: If bidder or other interested person is a corporation state legal name of corporation, also names of the president, secretary, treasurer, and manager thereof; if a co -partnership, state true name of firm, also names of all individual co-partners composing the firm; if bidder or other interested person is an individual, state first and last name in full. Licensed in accordance with an act providing for the regulations of Contractors, License No. _809777 Expiration Date 6/30/2020 Under pcnalW ofpeijury I certify that the above information is true and correct. gnature of Bidder p pro d Represent ' of Contraetbr NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation: If bidder is a co -partnership, the true name of the firm shall be set forth above, together with the signature of the partner or partners authorized to sign contract on behalf of the co -partnership and if bidder is an individual, his signature shall be placed above. Business Address: 1099 Sneath Lane, San Bruno CA 94066 Place of Residence: Dated: lanuarv4h , 2019 The estim of project quantities hereinbefore set forth is approximate only, being given as a basis for the comparison of bids and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or expedient by the Project Manager. All bids will be compared on the basis of the Project Manager's estimate of the quantities of the work to be done. The undersigned has checked carefully all of the above figures and understands that the City shall not be responsible for any errors or omissions on the part of the undersigned in making up this bid. B-3 ATTACHMENT C- CONTRACTOR INFORMATION I . Provide the legal name(s) and address(s) of your company: Honeywell International, Inc. 1099 Sneath Lane, CA 94066 2. Provide the names and phone numbers of the primary and secondary contacts for this project: Primary Contact: Anna Huang phone: 650-667-9718 Secondary Contact: Car os Delavilla Phone: 6.Q-,,9,J_340 3. Provide the following information regarding your company: Years in Business: 130 - Federal Employer's I.D.Number or Social Security Number: 22-2640650 California Employer's I.D. Number if applicable: City of Gilroy Business License Number (if contractor already possesses one): 320 4. Total Number of Employees: 92 Technical: 70 Administrative: 7 Other: 15 5. Contractor will provide a completed W-9 upon award of contract. 6, Provide additional copies of this attachment for all Subcontractors that you anticipate being included as part of your team. Please identify as subcontractor and indicate proposed type of service to be provided. Honeywell MOI - Memorandum Of Insurance Contractor License MI HVAC SERVICES No.19-RFP-FAC-421 ATTACHMENT D - INCLUDED BUILDINGS AND EQUIPMENT 1 Good Condition CHESTNUT FIRE STATION 7070 Chestnut Street LOCATION QTY COMPONENT RATING MANUFACTURER MODEL# 1 A/C-1 Roof 1 Gas/ElectrlcA/C 5Ton RUUD URKA-A036CK08X 2 A/C-2 Roof 1 Gas/ElectrlcA/C 4Ton Day &Night PGD348090H001C1 3 A/C-3 Roof 1 Gas/Electric A/C 5 Ton Day & Night 585HBW060100A 4 Garage 2 gas heaters Reznor 5 A/C-4 Roof 1 Gas/ElectrlcA/C 4Ton Day&Night 585HJW048080ABAF 6 A/C-5 1 Gas/ElectrlcA/C 6Ton Carrier 48T1D006-511GA 7 Thermostats all 2 Good Condition CHRISTMAS HILL PARK TEMPORARY ENVIRONMENTAL EDUCATION CENTER 7049 Mlller Avenue LOCATION CITY COMPONENT RATING MANUFACTURER MODEL# 1 Outside 1 Condensing Unit Rheem RPKA-042JA2 2 Outside 1 Condensing Unit Rheem RPKA-018JA2 3 Utility Closet 1 Fan Coil Unit Rheem RBHA-21J10SHEA 4 Utility Closet 1 Fan Coll Unit Rheem RBHA-14J05 SHBA 3 Good Condition CITY HALL 7351 Rosanna Street LOCATION QTy COMPONENT RATING MANUFACTURER MODEL# 1 FC-1 Parks/Rec 1 AHU Supply Fan 3 Hp McQuay LSL108CH 2 CU-1 1 OXCooling 8Ton Lennox 3 FC-6 Park/Rec Ceiling 1 AHU Supply Fan 2 Hp Magic Air 90BHX-4 4 CU-6 Roof 1 Cond, Unit 10Ton Trane TTA898A 5 P-1 Boller Room 1 Pump 5 Hp B& G 1531.11/4 RB 6 Boller Room 1 Boller/Water-Gas 850,000 BTU Rite 7 P-2, P-3 Boller Room 2 Hot Water Pumps & Motor 0.5 Hp B & G 71-233581 8 CU-3 Mach Pad 1 Recip Compressor 17 Ton Carrier 07DB215-600 9 FC-3 Cncl Chmbrs 1 AHU Supply Fan 5 Hp McQuay LSL111CV ( 10 Mach Pad 1 Cooling Tower 30Ton Evapco LSTA463 11 2 B75 Belt Condenser Pump 5 Hp B & G Basic Pkg A/C Unit 2 Compressors @ 5 Ton cooling 12 AC-1 Roof 1 only (Belt A-45) 10Ton Trane TCD090D4-OOAA 13 RE-12 Central Mezz 1 Vaneaxlal Fan Motor 3 Hp New York Blower U8796105 14 FC-2 Central Mezz 1 AHU Supply Fan 10 Hp McQuay 15 CU-2 Central Mezz 1 Recip Compressor 32Ton Carrier 07EB033-610 16 TCP-6 Boiler Room 1 Control panel Alerton/Syserco 17 Council Chamber 1 Control panel Barber Coleman 18 FC-4 South Mezz 2 Fan Coll Unit 0,5 Hp Carrier 40FS160-300 19 CU-5 Roof 1 Condensing Unit 10 Ton Trane TTA120C-400AA 20 CU-8 Roof 1 Condensing Unit 10Ton Trane TTA120B-400BA 21 FC-7B,L,E.S,Ceiling 1 Air Handler SHIP Magic Air 120-BHW-6 22 EEF-3 B.L.E. S. Ceiling 1 Exhaust Fan 1.5 Hp Penn Centrex 23 FC-5 Finance Ceiling 1 Air Handler 5 Hp Magic Air 120-BHX-6 24 EEF-1 Finance Ceiling 1 Exhaust Fan 1 Hp Penn BF30 I� I 25 EEF-2 Parks/Rec Calling 1 Exhaust Fan 0.5 Hp Penn BF24 26 Alerton DOC Controls are not Included in maintained equipment. Alerton NOT INCLUDED 27 Chemical water treatment for cooling tower & water loop. INCLUDED 4 Good Condition CITY HALL ANNEX 7370 Rosanna Street LOCATION QTY COMPONENT RATING MANUFACTURER MODEL# ( 1 Police Roof 1 Condensing Unit 4Ton Carrier 38CKB04.8510 Basic Pkg A/C Unit 1 Compressor @4 Tons Cooling 2 Police Roof 1 only; no heat pump 4 Ton Carrier 48LH006-500 Basic Pkg A/C Unit 2 Compressors, 1@20Ton, 1@25Ton cooling only; no heat 3 CH-1 outside Chiller 1 pump 45 Ton McQuay ALR040C Basic Pkg A/C Unit 1 Compressor @4 Tons Cooling 4 AC-1 Police Roof 1 only; no heat pump 4Ton Trane YCH086C3-HOBD AHU Supply Fans Motor & 2 5 AH-1, AH-2 Police Mach 2 Coils 5 Hp each Aladdin HC1-18LS 6 B-1 Police Mach 1 Boiler water-gas/electric BTUH In out blank Rite BTUH In 399,000 7 B-1 Police Mach 1 Boiler water-gas/electric out327,180 Raypack W1-0403B-BCDRBDA 8 Pneu/vlvs/actuators 15 throughout bldg various Honeywell Honeywell 9 Espanslon Tank 2 chilled / hot water various 4/20/2018 SERIAL# DATE 1RS813ADAAF3701-12004 C100545597 1587C57801 0487C56164 3799G20636 SERIAL# DATE 5506 M2196 14618 Mfg 5/96 5343 M089612763 mfg 5/96 TM4295 8967 mfg 5/96 TM4295 6901 mfg 5/96 SERIAL# DATE 3JM0008104 E29790871 81/4 BF 85 9022280 80338 N017-998 3JM00.08304 8332181 1510 H004481 F4914-2287D size 33 K9540-013 D811147 E3819-1677 G3319-8940 92094.7955 Rex27B SERIAL DATE S/N1895E-17923 SRJO-704400 5RJO-704400 K2510-0120D 84250 & 84251 36 8720.530 93111-11586 Page D-1 5 Good Condition LOCATION CITY COMPONENT 1 Ad min Roof A/C 1 1 2 Admin Roof A/C 2 1 3 Ad min Roof A/C 3 1 4 Ad min Roof A/C 4 1 5 Admin Roof A/C 5 1 6 Admin Roof A/C 6 1 7 EF-2 1 Exhaust Fan 8 EF-1 1 Exhaust Fan 9 EF-3 1 Exhaust Fan 10 Zone thermostats 3 various 5 Good Condition LOCATION CITY COMPONENT 1 Garage 1 Heater 2 Garage 1 Heater 3 Garage 1 Heater 4 Garage 1 Heater 5 Garage 1 Heater 6 Garage 1 Heater 7 Garage 1 Exhaust Fan 8 Fleet Office 1 Split A/C 9 Garage EC-3 1 Swamp Cooler 10 Garage EC-2 1 Swamp Cooler 11 Garage EC-1 1 Swamp Cooler 6 Good Condition LOCATION CITY COMPONENT 1 Outside Cond Unit Hanging Heaters Window Unit 2 Garage/Weight Room cut -to -size air filter media Window Unit cut -to -size air 3 Tank Room filter media Fan Coil Unit, Furnace, Filter 4 Mech Room Media 5 Associated controls 7 Good Condition LOCATION QTY COMPONENT 1 Attic 1 Alr Handler 2 Roof 1 Condensing Unit 3 Recreation Room 1 Thermostat 8 Good Condition LOCATION QTY COMPONENT 1 Outside 1 Condensing Unit 2 Inside Mech. Room 1 Gas Furnace/Fan coil 3 Inside 1 Thermostat CORPORATION YARD ADMINISTRATION BUILDING 613 (lid Gilroy Street RATING MANUFACTURER MODEL# SERIAL# DATE 3.5 Ton Trane YCC042F3MOBG 346SJlElH opr. 07/04 2.5Ton Trane YCC030FlMOBJ 3481GPAlH opr. 07/04 5 Ton Trane YSC060A4RMA18D 350100150L opr. 07/04 3Ton Trane YSC036A3RLA12DOOOA 350100039L opr, 07/04 1.5 Ton Trane YCC018F1LOBH 3302NSR2H opr. 07/04 18 Ton Trane YCD180B4LOHB 343100983D opr, 07/04 1/30 H.P. D.D. Greenheck 6-065-DGEX-D 03K16448 opr. 07/04 1/3 H.P. Greenheck 6B-131-3-X 03L20646 opr. 07/04 1/30 H.P.D.D, Greenheck 6-075DGEX-90 031-12634 opr. 07/04 digital Honeywell xxxxxxx xxxxxxx opr. 07/04 CORPORATION YARD FLEET BUILDING 613 Old Gilroy Street RATING MANUFACTURER MODEL# SERIAL DATE 75 MBTU Ambl-Rad SCER-7GX-22 2077803802 opr. 07/04 75 MBTU Ambi-Rad SCER-7GX-22 2077803809 opr. 07/04 75 MBTU Ambl-Rad SCER-7GX-22 2077803819 opr, 07/04 75 MBTU Ambl-Rad SCER-7GX-22 2077803808 opr. 07/04 75 MBTU Ambl-Rad SCER-7GX-22 2077803815 opr, 07/04 75 MBTU Ambl-Rad SCER-7GX-22 2077803807 opr. 07/04 Belt2-AP72 Greenheck BSO-240-30-X 04A17708 opr.07/04 EMI Ductless SHC24DF000OAAD 1-03-M-6594-49 opr, 07/04 ES830E H03150228 opr, 07/04 ES830E H03150225 opr. 07/04 ES830E J03030110 opr. 07/04 LAS ANIMAS FIRE STATION 8383 Wrer Avenue RATING MANUFACTURER MODEL# SERIAL# 4Ton Carrier 38G504-8300 D876-870 < 1 Ton Reznor and Amcor 114ARL6Z <1Ton Carrier Carrier 58GC125.2A 17A82-349 LAS ANIMAS VETERANS PARK RECREATION BUILDING 400 Mantelli Drive RATING MANUFACTURER MODEL# SERIAL# Westinghouse BSBM-T49K-C 85D070612810 Westinghouse FTSBD-04815 FTA070403533 White -Rodgers 11`82-261 MUSEUM 195 Fifth Street RATING MANUFACTURER MODEL 5 Ton Bryant EH7600 C13060AA 5 Ton Bryant 1JAV060155AAJA Honeywell 9 Good Condition POLICE DEPARTMENT 7301 Hanra Street LOCATION CITY COMPONENT RATING MANUFACTURER 1 New PD A/C 1 1 McQuay 2 New PD A/C 2 1 McQuay 3 New PD A/C 3 1 McQuay 4 New PD EF-2 1 10 HP Greenheck 5 New PD EF-1 1 10 HP Greenheck 6 New PD EF-12 1 Greenheck 7 New PD EF-16 1 Greenheck 8 New PD SF-1 1 Greenheck 9 New PD EF-3 1 Greenheck 10 New PD EF-4 1 Greenheck 11 New PD EF-10 1 Greenheck 12 New PD EF-14 1 Greenheck 13 New PD EF-13 1 Greenheck 14 New PD EF-15 1 Greenheck 15 New PD EF-11 1 Greenheck 16 2-Boiler 1 Boilers RayPack 17 2-Taco 1 5 HP Pumps 110 GPM 75 ft Taco 18 vays/actuator 70 floating actuators various 19 reheats/actatr 70 floating actuators various 20 Expan Tank 1 various 21 Alerton DDC Controls are not Included In maintained equipment. Alerton 22 Garage 1 Condensing Unit Carrier 23 Garage Electrical Room 1 Ductless Fan Coll Carrier MODEL # RDT060CLW RDT060CLW RDT060CLW 36-B1SW-21-S-10-1 49-B1SW-21-S-10.1 SWB-227-30-CW-TH-X 44-B1SW-21-X-10.1 44-B1SW-21-X-10-1 SWB-224-50-CCW-TH-X SWB-113-10-UB-1 SWB-216-20-CW-TH-X SWB-210-10-CW-UB-X SWB-210-10-CW-U B-X SWB-110-5-CW-TH-X SWB-113.7-CW-TH-X 239572 1638 DATE DATE } Inst 1/08 Inst 1/08 j 1 SERIAL# DATE 0905701070 instil/02 j 3102A31215 Inst 11/02 j Inst 4/11 SERIAL # F80005070008302 F80U05070008402 F80U05070008502 F12009E2EAJ1L0A xxxxxx xxxxxx xxxxxx xxxxxx NOTINCLUDED 38BNB024311 0405V87642 40BNB024301 2005V07603 DATE } opr. 3/07 opr, 3/07 j opr. 3/07 j 5123458 opr. 3/07 5121262 opr. 3/07 5122624 opr. 3/07 5123460 opr. 3/07 5123461 opr. 3/07 5122483 opr. 3/07 5122486 opr. 3/07 5122476 opr. 3/07 5122493 opr. 3/07 5122469 opr. 3/07 5122484 opr, 3/07 5122485 opr. 3/07 508239572 opr, 3/07 opr, 3/07 opr. 3/07 opr. 3/07 opr. 3/07 1 opr. 3/07 j opr. 3/07 j Page D-2 10 Fair Condition SAN YSIDRO PARK RECREATION BUILDING 7700 Murray Avenue LOCATION CITY COMPONENT RATING MANUFACTURER MODEL# SERIAL It DATE 1 Roof 1 Package Unit electric Carrier ISOHS-048-311AA �3598G432 1 2 Inside 1 Thermostat Honeywell 11 Good Condition SENIOR CENTER 7371 Hanna Street LOCATION CITY COMPONENT RATING MANUFACTURER MODEL# SERIAL# DATE 1 New 1 Gas/ElecA/C 4Ton Day&night PGD44809OK801C1 C110635658 Inst.4/12 2 New 1 Gas/Elec A/C 4 Ton Day & night PGD44809OKSO1C1 C111354211 Inst, 4/12 3 CV-5 Sr Ctr Roof 1 Condensing Unit 4 Ton Day & night 565BJ048 5286A-14569 4 CV-6 Sr Ctr Roof 1 Condensing Unit 4Ton Day & night 565BJ048 2787A-08592 5 CV-7 Sr Ctr Roof 1 Condensing Unit 2 Ton Day & night 565BJ024 2387A-11710 6 CV-8 Sr Ctr Outside 1 Condensing Unit 4 Ton Day & night 565BJ048 2187A-12950 7 HV-5 Sr Ctr Calling 1 Horizontal Furnace w/ DX coil 4 Ton Day & night 8 New HV-1 Roof York 1 Gas/Elec A/C 15 Ton PH150N15N2AAA3C NOD7655843 lnst.8/07 9 New HV-2 Roof York 1 Gas/Elec A/C DF120N15N2AAA3L NOC7509937 inst,8/07 30 HV-7 Sr Ctr Ceiling 1 Horizontal Furnace w/ DX coll 2 Ton Day & night 376BAWO.24040 2787C-46670 11 HV-6 Cr Ctr Ceiling 1 Horizontal Furnace w/ DX coil 4 Ton Day & night 376BAWO-4807 0587C-63135 12 HV-8 Sr Ctr 1 Horizontal Furnace w/ DX coil 4 Ton Day & night 376BAWO-48075 3186C-83531 131ndpndntt'stats all 12 Good Condition SUNRISE FIRE STATION 880 Sunrise Drive LOCATION CITY COMPONENT RATING MANUFACTURER MODEL# - SERIAL# DATE ( 1 Roof A/C 1 1 Gas/Pac Carrier 48GXN036060501 4103G21253 opr. 03/03 2 Roof A/C 2 1 Gas/Pac Carrier 48HJE005--651 4503G20120 opr. 03/03 3 Roof A/C 3 1 Gas/Pac Carrier 48GXN024040311 2903G31113 opr. 03/03 4 Roof A/C4 1 Gas/Pac Carrier 48HJE005---651 3203G10267 opr, 03/03 5 Garage Roof EF-15 1 Exhaust Fan Penn D-22 opr. 03/03 6 Roof EF-16 1 Exhaust Fan Penn D-22 opr. 03/03 7 RoofCU-1 1 Split System Carrier 38HDCO24.341 2403X70663 opr, 03/03 8 Server Rm AHU 1 1 Ductless Cooling Carrier 40QNBO24 1803Y40268 opr. 03/03 9 Tool Rm AHU 2 1 Ductless Cooling Carrier 40QNE009100 300BY40998 opr. 03/03 10 Outside CU-2 1 Cooling Carrier 3813KO09130 2903Y10521 opr. 03/03 11 Electrical Room 1 Exhaust Fan opr. 03/03 12 Garage Front E 1 Heater Reznor UDAP75-S EBCJ79X7H76641X opr. 03/03 13 Garage Front W 1 Heater Reznor UDAP75-S EBCJ79X7H7664OX opr, 03/03 14 Garage Back W 1 Heater Reznor UDAP75-S EBCJ79X7H76644X opr. 03/03 15 Garage Back 1 Heater Reznor UDAP75-S EBC179X7H76642X opr, 03/03 16 Bath Ceiling 4 Exhaust Fan Penn Zephyr opr. 03/03 ( 17 Janitorial 1 Exhaust Fan Penn Zephyr opr. 03/03 18 Kitchen 1 Exhaust Fan Penn Zephyr opr. 03/03 191ndpndnt T'stats all opr, 03/03 13 Good Condition WHEELER COMMUNITY CENTER 250 W. Sixth Street LOCATION CITY COMPONENT RATING MANUFACTURER MODEL# SERIAL'# DATE 1 Basement 1 Gas heaters RUUD UGDC-07NC-GR GN4D202F5084-2824 ( 2 Basement 1 Gas heaters RUUD UGDC-07NC-GR GN4D202F5084-2802 3 Basement 1 Gas heaters RUUD UGDC-07NC-GR GN4D202F5084-2815 4 Basement 1 Gas heaters RUUD UGDC-07NC-GR GN4D202F5084-2099 5 Roof(MPR) 1 Package Unit Gas Carrier 488S-036060331AA 187GIO857 6 Roof(Dance) 1 Package Unit Gas Carrier 48GS-060090301 060OG10024 7 Roof (Craft) 1 Package Unit Gas York D2CGO36NO4106A NBWM103512 mfg 2/89 8 Associated controls 14 Good Condition WILLEY HOUSE 140 Fifth Street LOCATION QTY COMPONENT RATING MANUFACTURER MODEL# SERIAL# DATE 1 Outside 1 Condensing Unit BDP Co, 561CJ036-D 3596EO9747 2 Inside Closet 1 Gas Furnace/Fan Coil Day & Night 376CAV048115 1296AO80000 3 Thermostat 1 Page D-3 l� yap tl ., r r T a aw �T\R t• �pv 1 m � f,f i ���y�9� pv� � • �\'�v � � ���,a yr\ nP `�- � s b yt V r 4 7 4z,� lld rpm C2ek »-���na 1&�� rn mda W `P4 y 9 ll P oL sue' !"�► ,'i xt Lat mt}�' Td fi yy��itt9 G�{ _... ..♦ It AYM M SA IN Y � •'t b a a°D pi ,u sr• L tl3l. `rbAf �1 U 'na Pb NYOO i3 m tl , ST wud . fl M ''�>a �S Y� VE °°��'• o yq � EACI�NOzd� ''; R7� RYA �S z , q�gN flayN1 H �` d f. y�AMo�� 4 A� , r ATTACHMENT F - SAFETY - WORKERS' COMPENSATION EXPERIENCE MODIFICATION RATE STATEMENT The following information will be used to determine if Contractor meets the minimum safety requirements for this project. It is the city's goal to have the Contractor's three year average Workers' Compensation Experience Modification be not greater than 1.00 (100%). The Contractor shall list its Experience Modification Rate (EMR) for the last three complete years. This information should be available from your insurance carrier. See Attached To verify the above information, the City will contact the Contractor's Workers' Compensation Insurance carrier. Failure to release this information will result in the bid being non -responsive and result in automatic disqualification of the bid. The undersigned hereby authorizes the insurance company listed below to release the information requested hereon to an authorized City of Gilroy representative. Workers' Compensation Insurance Company: Aon Risk Services Northeast, Inc. Contact Person for Insurance Company: Tricia Paulson Insurance Company Contact Person Phone Number: $47-442-6578 Signed this h day of January 2019 Honeywell International, Inc. _ Co tra for Name Authorized Field Service Leader Title of Signatory F-I I'As � Honeywell Building Solutions Sacramento, San Bruno • • Palma, California Revision Date: April 2010 Revision Date: December 2015 Revision Date: May 2016 Page 1 of 37 Page 2 of 37 EMPLOYER INFORMATION Organization: Honeywell International Division: Home and Building Solutions Sacramento Field Office Address: 1740 Creekside Oaks Dr, Ste 150 City: Sacramento State: California Zip Code: 95833 Telephone Number: (916) 923-7800 Foster City Field Office Address: 1099 Sneath Lane City: San Bruno State: California Zip Code: 94404 Telephone Number: (650) 452-1321 La Palma Field Office Address: 222 Centerpointe Drive Ste 100 City: La Palma State: California Zip Code: 90623 Telephone Number: (714) 562-3124 Type of Business: Building Automations Systems Main Activities: Installation and Maintenance RESPONSIBLE PERSONNEL All employees of Honeywell are responsible for working safely and maintaining a safe and healthful work environment. A.AGeneral Manager The ultimate responsibility for establishing and maintaining an effective Injury and Illness Prevention Program rests with: Name: Eugenio Burnier Title: District General Manager Phone: (714) 562-3044 Additional responsibilities include: • Assigning responsibility and acceptability to individuals • Reviewing and evaluating results • Providing active leadership by participation, example, and a demonstrated interest in the program Page 3 of 37 A.B HBS Central/West Reqions HSE Leader Name: Gary Johnson Title: Region H.S. & E Leader Phone: (480) 286-5634 A.0 Branch HSE Champion Responsibility for Implementation of the Injury and Illness Prevention Program along with training, auditing, and injury and illness investigation lies with: Name: Amanda Burnitt Title: Estimator/Engineer Phone: (916) 923-7823 Additional responsibilities include: • Coordinating the safety and health activities of all involved employees, • Keeping up to date information on local, State, and Federal Safety and Health Regulations • Keeping all levels of management informed of these laws and standards • Planning, organizing and coordinating safety and health training • Promoting safe behavior through written communication, insuring safety updates at quarterly Town Hall Meetings, postings, and site safety surveys • Executing office emergency preparedness plan policy • Maintaining liaison with outside agencies such as local and State agencies safety council, and insurance carriers AD Supervisors • Supervisors are responsible for ensuring that employees know and abide by Honeywell's safety policies and procedures. They are expected to do everything in their control to assure a safe workplace in their area. • Additional responsibilities include: • Keeping abreast of safety and health regulations affecting the operations they supervise. • Ensuring that each employee is able to, and understands how to, complete each assigned task safely. • Ensure that all employees follow all safety and health regulations and work practices, including using required personal protective equipment. • Making sure all equipment and tools are maintained in safe operating condition. • Correcting unsafe and unhealthful conditions within their power • Reporting, without delay, any unsafe or unhealthful conditions which they cannot correct • Investigating accidents to discover their cause(s) and identifying corrective action(s) to prevent future occurrences. Page 4 of 37 A.E Emplovees All employees are responsible for using safe work practices, for following all directives, policies and procedures, and for assisting in maintaining a safe work environment. Additional responsibilities include: • Taking every reasonable precaution to protect the health and life of other employees • Consistently participate in safety training • Using the proper personal protective equipment when and where required, and properly maintaining that equipment • Immediately reporting all unsafe or unhealthful conditions in their workplace, including defective tools or other equipment • Immediately reporting all work -related injuries and illnesses to his/her supervisor Emeraencv Contact Information When involved or witness to an adverse event/incident or near -miss, report to their supervisor immediately. If the supervisor is not available the employee must leave a message with the supervisor and contact the HSE Hotline directly at 866-466-1765. There must never be a delay in reporting an accident. Manaqement Commitment / Assignment of Responsibilities PURPOSE. This policy describes the responsibilities of Honeywell Building Solutions (HBS) employees in establishing and maintaining an effective accident prevention program at each office location. POLICY & SCOPE. HBS recognizes that the prevention of workplace accidents contributes to employee well being, customer satisfaction, and the company's financial performance. HBS is, therefore, committed to preventing workplace injuries and providing a safe and healthful work environment. To achieve this goal, each HBS location has established and maintains a comprehensive accident prevention program through the cooperative efforts of Pole, Region, and Managing Supervisors, and all employees located in an office area. The various elements of the accident prevention program are contained within the policies and procedures of the Honeywell HBS HSE Field Safety Manual. PROCEDURES: Accident prevention is the responsibility of every employee. There are basic safety requirements associated with all HBS assignments and each employee has the responsibility to ensure that safety requirements associated with his or her assignment are followed. If safety requirements cannot be followed, employees have the authority to not perform the job until the job can be performed safely. The general safety responsibilities of all employees are described below. NOTE: Other safety policies & procedures contain additional, more specific responsibilities. Page 5 of 37 Management Commitment / Assignment of Responsibilities (Continued) Regional Manager and Manaciina Supervisor Responsibilities 1. Provide a safe and healthful workplace by using the company's resources to do what is reasonable to properly protect employees, property and the environment. 2. Ensure that the accident prevention plan is properly administered and that all employees understand and comply with the requirements of the Safety policies and procedures. 3. Understand, follow and enforce and promote all safety rules and policies. Set the tone - help establish a safety culture. 4. Correct unsafe employee behavior and take disciplinary action if necessary. Promote and enforce the cardinal safety rules. 5. Ensure that employees are provided the necessary tools, equipment, procedures, and training to perform their assignments safely. 6. Inspect work areas to detect potential safety hazards and take necessary corrective action. 7. Investigate the causes of accidents, perform root cause analysis, and take necessary action to prevent reoccurrence. 8. Keep in touch with injured workers and encourage their return to work. Support the Temporary Alternate Duty Program. 9. Assist in the investigation of Worker's Compensation claims as needed. 10. Implement the HBS HSE Playbook, document training and safety meetings utilizing the safety Training Matrix and the ACS Learning System. Emalovee Responsibilities 1. Perform your assigned tasks in a safe manner and follow all Honeywell HBS and Corporate safety policies. (Attachment A - HBS Safety Manual and Accident Prevention Program Table of Contents) 2. Use all required protective gear and equipment. 3. Inspect tools, equipment, guards, and personal protective equipment before each use to ensure that they may be used safely. 4. Review each assignment prior to performing it to ensure that it can be done safely. Do not perform jobs unless they can be performed safely. 5. Report unsafe work conditions, behaviors and equipment to your supervisor. 6. Report all workplace injuries or illnesses the same day to your supervisor and promptly seek treatment, if necessary. Page 6 of 37 Regional HSE Leader Responsibilities 1. Provide support to Regional employees on compliance with HBS, Corporate, safety policies and governmental and local requirements. 2. Receive, review and distribute safety information from the Global Process Safety Leader to appropriate Regional employees. 3. Provide guidance and support to implementation of all required safety training. Assist management and employees in obtaining safety training materials, personal protective equipment, and contractor safety services. 4. Review Safety Data Sheets (SDS) for hazardous materials used by regional employees and ensure the maintenance of the SDSs inventory. 5. Ensure that the required postings are present in your regional offices. 7. Conduct periodic safety inspections at the region. 8. Support/lead Industrial Hygiene Programs and efforts. 9. Support/lead medical monitoring pertaining to job requirements. 10. Serve as the primary contact for safety concerns. Provide HSE Global Process Leader with feedback on current safety policies and the need for additional safety initiatives. 11. Serve as the area resident expert on safety requirements and available resources. Compliance with Governmental Regulations All HBS locations will comply with the safety requirements of governmental regulators. Questions concerning regulation requirements and interpretations may be directed to your Regional HSE Leader. Work Performance Employees are expected to work in a safe environment. This includes, at a minimum, complying with governmental regulations, applying Honeywell practices and procedures, and identifying and correcting unsafe conditions before commencement of work. Employees can report unsafe conditions by contacting their supervisor, HSE Leader or completing and submitting a near miss form (Safe Observation System SOS) or if practical correcting the condition at the time it is identified. Additionally, employees that observe unsafe acts or practices from other employees, contractors or visitors must stop the assigned task until the unsafe act or practice is corrected. Correcting unsafe acts or practices may include intervention by the employee observing the act or reporting the unsafe act to their immediate supervisor before work can commence. Safetv communications system with emplovees Employees are communicated safety information through the use of Monthly Tool Box meetings and periodic a -mails from the HSE staff. Safety Alerts, that are the result of incidents, are distributed Americas -wide to ensure are employees are aware of the root cause of the incident and the corrective actions that require implementation. In addition to the CALOSHA required posting in the home office, if the project has a HON office on site, these postings shall be predominately displayed. Page 7 of 37 Svstem for assuring emplovee compliance with safe work practices: All employees are expected to understand and adhere to the Sustainable Opportunity Policy and the Cardinal Rules. They are required to request assistance in questionable situations. Further, all employees are encouraged to question the safety and environmental performance of all operations and become involved in improving them. The Sustainable Opportunity Policy Cardinal Rules shall be posted at a conspicuous location at each office. :: a Sustainalb6e Oppork-in, Pollicy Hori,e r411's co:trt�mttltmalt to l=le011% Sa" and the lrMIro;nmimill, 9,y !integralirrg ttealth{, sallellyand enmronrnental eondiderstiomB irrto ,all asPBDtS of •our business. vie protect our, em.13lcr „ ,our comumunitieB and the :enviremme'rA, arldeve suslainab a growth andl ,aoceferaled pradurAivity, d6vo aiom;plian %wilts all •appliaeble regulations, and dwelap tech;rwiagies, that iBxpand the susrlainaLlae Scapa, our viurld. O ur Beall , saiety and ervira ftmental mamagemeed. syslens re iecf: our values and help, us, meet our business jecti va._ We protect. the safety and health of o our emplayess, and minimiiae tyre arvironmeratat f alprrint of our, operafians lhmuplti abfarrtstot prwe,mt:illness, igjuryand polhAidn- We aatnreN promote and 6mwerdp pplaoduhifts, fw expanding sustainable eep sty inmeasing fuel of iency, irrrpraviing secuoilly and safety, .and relming ernissiorara. ,of harmful prallialents,. We are camrAted lo,mmoliance wwiltr, all ,ot Darr health, safety, envirGnmental and lepat requirements. everywhere wre q:k9raisr.. 10 Our cwnnflment to health„ ,safety and the a widanmneml is an integral aspectof our design of products, pror ses; ELnd se kes, aM of the lifecycfe management of our products. 4 10ur man meal: system, a&ly as Bibb l slanda d &,at-prmlkies, p mtectiDn, al baih human health and ltreerrw rommenit'drurind normat and emergertLy situalions. « We identit,control and encar ta+ redrwae emissions, waste, and :inefficient use of MMUrces. and eneW. 'U1t'e mire open with atakehaidera, ared wrorlr whibira our comma nilies to advance rawwa, regulation and prackesthal safeguard) the pikik.. e ,dbide b y itue cD mpWla cum strki ,st+and'ards !in ryes where ilocat rawis are less, slring"ent- tour senior leadership and iridMduallemployees are accaaunlabire for their rafe ,in meeling our commilra nis. We measure and peria fical!y r_ _ er our program. and strive for iDomlinuaus irripurrve,ment. These are cur commitments dog health, saloT6r, and than eWirenmenrl, and la cresting Sustainable ortaurn; everywhereopaeuate_ A u John Rajdhaert. PreEMent t°B Arty 31,2016 Page 8 of 37 HEALTH, SAFETY, AND ENVIRONMENTAL CARDINAL RULES No employee may: 1. Engage in horseplay or conduct that endangers or injures employees, risks damage or actually does damage to company property or the environment. 2. Bring into any customer site, company -owned and/or company -operated facility and all company -sponsored events and meetings, or have in his/her possession: firearms, explosives, or weapons of any type. 3. Bypass or operate equipment without guards, safety devices, or control equipment without following company established procedures and protocols. 4. Disassemble, enter or perform servicing, changeover or maintenance on equipment without properly de -energizing and safeguarding all power sources according to the applicable lock-out/tag-out policy. 5. Violate a life safety permit procedure (confined space, hot work, line breaking, fall protection). 6. Knowingly place her/himself or another person in physical danger, conceal a safety hazard or unlawful chemical release to the environment, or fail to promptly obtain attention for a personal injury or chemical spill. 7. Possess or under the influence of illegal drugs (not prescribed by a Physician of for their own use) or alcohol while on a customer site, company -owned and/or company - operated facility. The actions listed above have been found to have such great potential for serious injury or damage that any employee that engages in such actions may be subject to discipline, up to and including termination from the company regardless of previous performance. This policy is intended to protect the employee and his/her co-workers. Page 9 of 37 Scheduled Inspections / Evaluation Svstem Managing Supervisors or/and employees must periodically conduct inspections of work areas and services to identify, eliminate, or control potential safety hazards. Situations that require a safety inspection include: 1) Onset of anew project or job 2) Introduction of new or modified equipment 3) General worksite safety inspections done at appropriate intervals during project delivery or length of the Service Contract. The Field HSE Checklist (Attachment B) should be used for these inspections. Additionally, supervisors are expected to perform two employee safety observations/manager/month utilizing the Safety Observation Checklist (Attached) Page 10 of 37 Heat Stress Prevention Plan Provision for shade 1. Before beginning work, HBS employees will ensure areas with shade, sufficient to accommodate anyone during a heat stress recovery or rest period, are as close as practicable to the work area (regardless of temperature). 2. Employees are permitted to take a preventative cool -down rest in the shade of at least 5 minutes duration upon request. During a cool down, employees shall contact their Supervisor, and Axiom Medical Services, using a land line or their Company issued cell phone, so that they can be monitored for heat illness symptoms. 3. The interior of the Employees Company issued vehicle may be used as a place of shade providing the vehicle's air conditioner is on and operational. If available, a Customer Site may be used providing there is air conditioning. Provision of water 1. Water shall be fresh, pure, suitably cool, and available/provided to employees. HBS employees are to drink water regularly throughout the day to help ensure hydration. Water can be obtained at the Customer Site, if available, or carried in their Company issued van. The employees supervisor is ensuring water is available at no cost to the employee. 2. As necessary, HBS Employees are permitted to carry drinking water in their vehicle as necessary to ensure they will have at least one quart per hour of work (can be replenished during work shift) available. 3. During hot weather, the water must be cooler than the ambient temperature but not so cool as to cause discomfort. 4. Employees who work remotely are responsible to self -report a lack of water availability at a site, and in that event supervisors will approve expenses for their purchase of bottled water. The employee can use their company provided cell phone to self -report. Emeraencv Response Procedures 1. Any employee who is experiencing heat illness -related symptoms must be treated immediately. 2. When involved in, or witness to, a heat stress related event, the HBS Employee must contact their supervisor immediately. If the supervisor is not available, the employee must leave a message with the supervisor and contact the HSE 24/7 Hotline (Axiom Medical Services) directly at 866-466-1765 for medical assistance. 3. If a supervisor observes, or is notified of, an employee having signs or symptoms of heat illness, the supervisor, working with Axiom Medical or Emergency Responders, shall take immediate action commensurate with the severity of the illness. Signs or symptoms include, but are not limited to, decreased level of consciousness, staggering, vomiting, disorientation, irrational behavior or convulsions. 4. The employee's supervisor, working with Axiom medical, HBS employee(s) and/or a customer representative(s), shall ensure that, clear and precise directions to the work site will be provided as needed to emergency responders. 5. HBS must ensure that effective communication is available to contact a supervisor or emergency medical services if needed. Communication can take place through a land line or the Employees Company issued cell phone. 6. The HBS employee will not be permitted to return to work until signs or symptoms of heat illness have been abated. Page 11 of 37 Heat Stress Prevention Plan (Continued) Acclimatization and Heat Wave 1. During a day in which the predicted high temperature exceeds 95°F, or a day in which the temperature is over 80°F which exceeds the average daily high temperature for the immediately preceding five days by ten degrees or more ("heat wave"), the employees need to be closely observed by a supervisor or designee or, if working alone, must maintain regular communications with the supervisor or designee through the employees' Company provided cell phone. 2. Before beginning work during a heat wave, employees shall review the Heat Stress Training modules, which includes drinking plenty of water and taking cool down rests when necessary. No retaliation 1) Employees will not be retaliated against for exercising rights under Heat Illness Prevention Plan (i.e., requesting a cool -down during work). Page 12 of 37 Heat Stress Prevention Plan (Continued) HBS Heat Stress Training Requirements 1. Before employees begin work that could reasonably be anticipated to result in exposure to the risk of a heat illness, the following HBS Heat Stress Training shall be conducted before the employee begins work, the training shall include: A. The environmental and personal risk factors for heat illness, as well as the added burden of heat load on the body caused by exertion, clothing, and personal protective equipment. B. Management's responsibility to provide water, shade, cool -down rests, and access to first aid. C. There will be no retaliation when an employee exercises their rights under the Heat Illness Prevention Plan. D. The importance of frequent consumption of small quantities of water, up to 4 cups per hour, when the work environment is hot and employees are likely to be sweating more than usual in the performance of their duties. E. The concept, importance, definition and methods of acclimatization. F. The different types of heat illness, common signs and symptoms of heat illness. G. Appropriate first aid and/or emergency responses to the different types of heat illness. H. How heat illness may progress quickly from mild symptoms and signs to a serious and life threatening illness. I. The importance of immediately reporting symptoms or signs of heat illness in themselves, or in co-workers to their supervisor and Axiom Medical Services. J. The HBS procedures for contacting emergency medical services, and if necessary, for transporting employees to a point where they can be reached by an emergency medical service provider. K. The HBS procedures for ensuring that, in the event of an emergency, clear and precise directions to the work site can and will be provided as needed to emergency responders. L. A designated person shall be available to ensure that emergency procedures are invoked when appropriate. M. Prior to supervising employees that are performing work that may be reasonably anticipated to result in exposure to the risk of heat illness, supervisors shall be trained in paragraphs "A-L" and in the following: a. The Procedures to implement Heat Illness Prevention Plan elements b. How to monitor weather reports and how to respond to hot weather advisories. c. The procedures to follow when an employee exhibits signs or reports symptoms consistent with possible heat illness, including emergency response procedures. Page 13 of 37 Accident Investiaation Accident Reportina and Investiaation Employees must report all workplace hazards, accidents and injuries to their Managing Supervisor. Supervisors must investigate the causes of workplace accidents and take corrective action to prevent reoccurrence. Field Safety Policy #4.16 — Near -Miss & Incident Reporting & Investigation describes the process for reporting and investigating accidents. (Attached) Accident Investiaation Responsibilities Emplovees: • When involved or witness to an adverse event/incident or near -miss, report to their supervisor immediately. If the supervisor is not available the employee must leave a message with the supervisor and contact the Hotline directly at 866-466-1765. There must never be a delay in reporting an accident. • In the event of a near -miss, the employee has the option of completing the electronic Near - Miss Report form (Safety Observation System SOS). The employee must utilize the link below to complete the Near -Miss Report. Employees may be invited to participate in the incident investigation process when involved or witness to an adverse event or near -miss. • In the event of emergency medical intervention, the employee and/or family must advise the Honeywell supervisor and their direct employer of the need for medical care as soon as is practicable after seeking medical care. Temoorary Emplovees workina under direct supervision of Honevwell personnel: • When involved or witness an adverse event/incident or near -miss, the temporary employee must report the event to the Honeywell supervisor immediately. • When involved in an adverse event or near -miss, the temporary employee must comply with the reporting requirements of their direct employer. • The temporary employee may be invited to participate in the incident investigation process when involved or witness an adverse event. If invited to participate, the temporary employee is expected to provide an honest account of the incident and the cause, as well as to provide suggestions to prevent recurrence. • When medical care is required for treatment of a work -related injury/illness, the temporary employee must advise their Honeywell supervisor and their direct employer in advance of seeking medical care, except in those cases where a true medical emergency exists (i.e. ambulance transport). Accident Investiaation Responsibilities (Continued) Supervisor / Manager: • Stabilize adverse events/incidents to prevent further damage; or, establishes danger and safe zones to minimize additional damage. • Report adverse events/incidents as follows: • HBS employees in United States and Canada: contact the HSE Hotline at 1-866-466-1765 on the day of the incident. • When advised of a work -related injury/illness involving an employee or directly supervised temporary employee: Page 14 of 37 o Assist the injured/ill person in obtaining medical treatment through an approved occupational health clinic or preferred provider network. o Where medical care is required, ensure that the HSE Leader is made aware of the incident. • When a near -miss occurs and/or is reported, assure timely reporting and follow-up using the Near -Miss Report. • Complete a Near -Miss Report. • Determine cause or causes. • Identify solutions or corrective actions for each cause. • Monitor completion of corrective actions. • Advise Manager and HSE Leader if corrective actions will not be completed by the target completion date noted in the Near -Miss Report. • Conduct Incident Investigation activities following adverse events. • In the event of serious adverse events, an Investigation Team and/or experts may be involved. In such cases, the Supervisor must confer with the HSE Leader and/or the Investigation Leader for counsel regarding incident documentation. • Document the investigation results on the appropriate Incident Report form and send to the Regional HSE Leader and the HSE Hotline staff. • Upon completion of an Incident Investigation, ensure that solutions identified as corrective actions are implemented in a timely manner (i.e. within 30 days). • When corrective action closure will exceed 30 days, contact the HSE Leader to discuss the situation and request extension. Page 15 of 37 HSE Department • Assure appropriate internal and external reporting of adverse events • When Tier 1 and Tier 2 events occur, ensure that appropriate internal and external notifications are completed, in accordance with Honeywell Adverse Event Reporting procedures. • Implement a system to ensure the quality of incident investigation. • Assure that appropriate approach is implemented and documentation maintained. • Monitor and/or audit incident investigation reports and process (i.e. ensure that root causes and corrective actions are identified). • When "recordable" occupational injuries/illnesses occur, ensure that management is involved (i.e. Recordable Incident Calls, etc.). • Promote sharing of incident and near -miss results, including root causes and corrective actions to prevent recurrence. • Develop, implement, and maintain the HBS Safety Alert process. • Provide Incident investigation training for business leaders, managers, supervisors, team leaders and others. • For incidents resulting in occupational injuries/illnesses, maintain appropriate Workers' Compensation forms, files, and OSHA 300 logs or equivalent records. • Analyze adverse events (especially with regard to occupational injuries/illness) and near - misses. Identify and communicate trends. Procedures for Correctinq Unsafe/ Unhealthv Conditions Incident and Near -Miss Investigation • Incident investigations shall be conducted by the supervisor/manager. • In the event of serious adverse events, an Investigation Team may be assembled and/or experts may be required to complete the investigation. In such cases, the supervisor will not be required to complete the incident investigation report and must confer with the HSE Leader and/or Legal Counsel regarding incident documentation. • Document the investigation results on the appropriate Incident Report form or the Near -Miss Report and send the draft to the Regional HSE Leader and the HSE Hotline staff. • The supervisor/manager shall ensure that root causes and corrective actions are identified as a result of all incidents and near -misses reported. • The supervisor/manager shall ensure that corrective actions are implemented in a timely manner (i.e. within 30 days). • When corrective action closure will exceed 30 days, the supervisor/manager shall contact the HSE Leader to discuss the need for the extension. Page 16 of 37 Anonvmous Hazard and Incident Reportinq, Employees are strongly encouraged to report unsafe behaviors Refer to Honeywell's Near -Miss and Incident reporting & Investigation Policy 4.16. Employees can anonymously report workplace hazards on the ACS HBS HSE website. Safetv and Health Traininq and Instruction This program must, at a minimum, provide training and instruction: To all employees when your program is first established. To all new employees. To all employees given new job assignments for which training has not been previously received. Whenever new substances, processes, procedures or equipment are introduced to the workplace and present a new hazard. Whenever you or your supervisors are made aware of a new or previously unrecognized hazard. For all supervisors to assure they are familiar with the safety and health hazards to which employees under their immediate direction and control may be exposed. The proper training of employees in workplace safety matters is a critical part of hazard recognition and accident prevention. Managing Supervisors must be aware of the safety and health hazards facing employees under their immediate supervision and ensure that these employees are trained on how to perform their jobs safely. Utilize the Honeywell HBS Training Matrix to determine an employees training requirements. Managing Supervisors shall ensure their employees completed the training scheduled in the HBS HSE Playbook, review the corresponding policy/procedure and complete a monthly Toolbox Talk. Review recent Safety Alert(s) that contain a description of a recent safety incident and corrective action intended to prevent a reoccurrence with all employees Recordkeepinq and Documentation OSHA 300 and 300A logs are maintained and retained for 5 years Safety Training records are to be retained for the duration of an employee's employment + 3 years Page 17 of 37 Safe Operation Manaciement The Safe Operations Management (SOM) program is designed to provide the knowledge, skills and tools to allow a project manager or service manager to ensure Honeywell field operations are carried out in a safe and effective manner. At the same time the SOM process will also ensure you meet your HSE responsibilities to the people working for you, your customers and the law. Hazard and Risk management can be defined as "the `Systematic' identification, assessment and control of the potential causes of injury and illness in the workplace" and should be integrated into all aspects of work, including the sales process, administration, installation and maintenance. Hazard and Risk management is composed of four main steps: • Hazard Identification; • Risk Assessment; • Risk Control; and • Evaluation A Risk Assessment or Safe Work Procedure (SWP) outlines the steps to be followed to ensure that people are not exposed to risk. Safe Work Procedures are usually written in the following way: • Scope of the procedure - to what activity does it apply. • Objectives - the reason for the procedure Method or Process - the way in which the work is to be carried out, including a Step by Step' process. Responsibilities - clearly define who is responsible for certain activities. Define who needs to be informed before, during and after the work. • References - to current legislation, standards or industry guides if appropriate. Steps to develop a Safe Work Procedure 1. Identify the potential hazards associated with each stage of the works. 2. Use Honeywell's risk calculator to determine the level of risk 3. Develop control measures to eliminate or reduce/manage risks Page 18 of 37 Attachment A HBS Safety Manual Accident Prevention 9 Field Safety Policies Page 19 of 37 HBS Field Safety Manual Contents Title Policy Number Branch Safety Responsibilities 4.1 HSE Field Checklist Procedure 4.2 Field HSE Checklist 4.2.1 Hazard Communication MSDS)... 1 4.3 Hazard Communication (MSDS) 2 4.3.1 Annual Hazcom Certification 4.3.2 Lockout Tagout 1 4.4 Multi Energy Source Equipment Specific Lockout/Tagout Checklist 4.4.1 Lockout/Tagout Energy Source Checklist 4.4.2 Annual Lockout Certification Inspection 4.4.3 Confined Space Entry Procedure 4.5 Confined Space Entry Permit 4.5.1 Annual Confined Space Entry Certification Inspection 4.5.2 Personal Protective Equipment 4.6 Respiratory Protection Program 4.7 Fit Test Form 4.7.1 Respiratory Protection Request Form 4.7.2 Health Questionnaire For Respiratory Wearers 4.7.3 Checklist (Guidance) for Care of Respirators 4.7.4 Hearing Conservation Program 4.8 Noise Survey Request Form 4.8.1 Asbestos 4.9 Electrical Safety 4.10 Live Electrical Permit 4.10.1 Page 20 of 37 Live Work Certification Inspection 4.10.2 Ground Fault Protection 1 4.11 Ground Fault Protection2 4.11.1 Annual GFCI Certification Inspection 4.11.2 Fall Protection Procedure 4.12 Fall Protection Plan 4.12.1 Fall Protection Inspection Guidance 4.12.2 Ladder Safety 4.13 Ladder Inspection Checklist 4.13.1 Blood Borne Pathogens Awareness 4.14 Bloodborne Pathogens 2 4.14.1 Vehicle Safety 4.15 Vehicle Safety Inspection 4.15.1 Near -Miss & Incident Reporting & Investigation 4.16 Injury/ Illness Investigation Report\WC Report 4.16.1 Employee Safety Violation 4.17 Line Breaking 4.18 Annual Line Breaking Permit/Checklist 4.18.1 Annual Line Breaking Certification 4.18.2 Crane and Hoist Safety 4.19 Crane and Hoist Inspection Sheet 4.19.1 Emergency Preparedness Plan 4.20 Emergency Preparedness Template 4.20.1 HBS Evacuation Critique 4.20.2 Ergonomics Procedure 4.21 Ergonomics Field Evaluation 4.21.1 Ergonomics Office Evaluation 4.21.2 Page 21 of 37 Lead Awareness 4.22 Transportation Of Hazardous Materials(US Version) 4.23 Materials of Trade Exceptions 4.23.1 Transportation of Dangerous Goods (Canadian Version) 4.24 Transpotation of Dangerous Goods Exemptions 4.24.1 Transpotation of Dangerous Goods Card Samples 4.24.2 Transpotation of Dangerous Goods Form 4.24.3 Industrial Vehicle Management 4.25 Industrial Vehicle Checklist 4.25.1 Fire Extinguishers 4.26 Hot Work Procedure 4.27 Hot Work Permit 4.27.1 Compressed Gas Safety 4.28 Scaffold Procedure 4.29 Specific Scaffold Requirements 4.29.1 Scaffold Inspection Checklist 4.29.2 Canine Awareness Training 4.31 Chemical Acquisition Procedure 4.33 Chemical Acquisition Certification 4.33.1 Chemical Acquisition Approval Form 4.33.2 Safe Loading and Unloading of Vehicles 4.34 Cardinal Safety Rules 4.35 Cardinal Rules Template 4.35.1 Access and Storage For Occupational Health and Exposure Records 4.36 Access and Storage For Occupational Health and Exposure Records Release Form 4.36.1 Temporary Alternate Duty Program 4.37 TAD Meeting Document 4.37.1 Page 22 of 37 TAD Medical RTW Form 4.37.2 Machine Safe -Guarding 4.38 Service Hazardous Waste Management 4.39 Exhibit 1- Environmental Sensitive Wastes List 4.39.1 Refrigerant Management Procedure 4.40 Refrigerant Certification Log 4.40.1 Refrigerant Purchase Log 4.40.2 Equipment Service Report 4.40.3 Equipment Unit Tag 4.40.4 Refrigerant Release Report 4.40.5 Page 23 of 37 Attachment B FIELD HSE CHECK LIST The HBS Personal Protective Policy requires a Field HSE Check List be maintained at the local office for all current or new service projects/ contracts. It is to be performed prior to starting work during the initial site visit. Findings are to be communicated to all HBS personnel working at the site and referenced during future visits. All existing Check Lists are to be reviewed/ revised as needed annually. ORIGINAL DATE REVISION DATE Contract Identification: Customer Name: Address: Customer Contact: Telephone No: Customer Safety Rep.: Telephone No: 1. Identify process(es) and other contractors in areas of services work: If "Yes". suDDlied by NO Honeywell or Customer 2. Personal protective equipment required on site? Fall Protection? ❑ ❑ ❑ Hard Hat? ❑ ❑ ❑ Safety Glasses? ❑ ❑ ❑ Hearing Protection? ❑ ❑ ❑ Safety Shoes? ❑ ❑ ❑ Protective Clothing? (specify) ❑ ❑ ❑ Respiratory protection? (If yes, a medical ❑ ❑ ❑ exam, fit test and specific training are required prior to use.) What is the respiratory hazard warranting respiratory protection? Provide make and model of respirator to be used (including type of filter(s) if applicable). 3. Safety hazards encountered at customer's facility (Check and explain plans for addressing the hazard). ❑ Construction environment ❑ High or low temperature materials or equipment Page 24 of 37 ❑ Welding ❑ Laser equipment ❑ Confined space or isolated work area ❑ Overhead operations ❑ Work at heights requiring a ladder, lift platform or basket; who provides the equipment and has appropriate training been completed? F-I Oxygen deficient atmosphere, toxic gases, vapors, fumes, mists, dusts, (ex. chlorine, ammonia, hydrogen sulfide, acids, lead, mercury, etc.) ❑ Known or suspected carcinogens including asbestos ❑ Potential exposure to biohazards ❑ Explosive or highly combustible materials ❑ Excessive noise levels (signage identifies area) ❑, High voltage (480 volts or greater) in the work area ❑ Radiation sources ❑ Ergonomic concerns: excessive bending/stooping, cramped work space ❑ Slippery surfaces ❑ Open pits, vats, trenches ❑ Material handling issues requiring hoists, cranes, rigging, forklifts, etc. ❑ Raw or partially treated sewage ❑ High pressure equipment ❑ Unguarded machinery ❑ Hot work permit requirements ❑ Lockout/tagout requirements ❑ Emergency evacuation requirements ❑ Special parking or security requirements ❑ Customer hazard communication requirements ❑ Process safety management requirements ❑ Applicable MSDSs available; if no, who is assigned to obtain them ❑ Other hazards 5. Specific safety considerations necessary to abide with customer's safety procedures. Attach and review a copy of published customer safety procedures to be used during the work activity 6. Have Honeywell employees been briefed on the customer's site emergency response and evacuation plans? How will Honeywell employees be accounted for in the event of an emergency? 7. Does the customer have a drug/alcohol policy for contractors? (attach a copy) Does it include drug testing? 8. Have the employees assigned to this contract received appropriate safety training to prepare them for the potential safety issues identified? Page 25 of 37 SIGN OFF SECTION Form completed by Date Complete and review on first visit or after work order changes. Revise annually. Review, sign & date: Honeywell Manager Honeywell Employee Page 26 of 37 Customer Representative (Optional) HONEYWELL HBS VEHICLE, TOOL, & PPE INSPECTION CHECKLIST Developed by HBS HSE - 2006 DIRECTIONS: 1, Use this form as a guide to conduct inspections of cargo vans and/or other vehicles, as well as tools and personal protective equipment. 2. Enter a single check for each line in the "OK", "Deviation", or "Not Applicable" column, per the results of the inspection. EMPLOYEE NAME SUPERVISOR NAME LOCATION ID# TO WHICH VEHICLE ASSIGNED 3. For any deviation, briefly describe the deviation in the appropriate column (immediately correct unsafe work conditions or performance). Repair, replace, or temporarily remove defective items from service. 4. Record corrective action and date corrected in the deviation column. VEHICLE # VEHICLE MILEAGE DATE OF THIS VEHICLE INSPECTION (MM/DD/YY) N ITEMS W N Housekeeping - vehicle, tools, and equipment are neat and x orderly, items in driver compartment are adequately secured Ladder racks - in good condition, hardware intact, operates x easily, ladders secure Exterior/Body damage - exterior clean and in good condition x (note all damage including scratches, dents, etc.) Lights visible and operational - headlights (low & high beam), x x tail lights, brake lights, emergency flashers, other lights Windshield washer system/wipers/fluid - operating properly, x x good condition, appropriate fluid level (n I x x Seatbelt - available and in good condition wGlass & mirrors - clean, no cracks or pits in areas that x obstruct driver's view, mirrors securely mounted, properly positioned Lux Tire Condition and Pressure - appropriate tire wear and x 9 pressure (including spare) w I x x Fluid levels - verify that oil is full, no fluid leaks v Tire Condition and Pressure - adequate tread depth and •T x x appropriate tire wear„ proper pressure (including spare) Uj > Brakes - operating properly (per driver's verbal report), verify x x that emergency brake operates properly Doors & locks - door catches and handles work properly, x x locks work properly and can be secured Fire extinguisher - mounted within vehicle, gauge needle in x "green" zone or otherwise indicates "full" x First aid kit - vehicle kit available and adequately stocked I x Chocks and cones - available, as needed Vehicle registration, insurance card, driver's license, x Honeywell driver's guide, fuel card -present, current, available for appropriate vehicle J Ladders - Rungs, rails, hardware, rope in good condition. J x Appropriate ladder size and type available (non-conductive L. ladder available when electricity could be encountered) od H Fall protection equipment - harness, lanyard, anchoring 0 equipment Inspected and in good condition. Complete system wo a from same manufacturer. Harness and lanyard stored x p properly (without twisting, bending, away from chemicals and g direct sunlight). Replaced according to manufacturer guidance. x Eye protection - readily available, clean, in good condition Hard hat- in good condition, no cracks or dents. Cradle x x system intact and in good condition. Clean surface. w I x Hand and foot protection - available and in good condition a- x Hearing protection - appropriately selected, clean, in good condition, stored properly Respiratory protection - appropriately selected, in good x x condition, stored properly DEVIATIONS YO o z Enter a brief description of deviation, action taken, and date corrected. Page 27 of 37 11Ult el! '„ Incident Investigation Deport (Complete and return to HBS HIPS Regional/Site HSE Leader & HBS HPS WC Administrator within 24 hours) Name of person reporting (if not the Supervisor) Name and address of location Date of report Region/Busine Supervisor's name ss CHOOSE ONE Supervisor's telephone number Site Code (LID) Claimant / Accident Information Full Name of injured party Address of injured party Is the injured party ❑ Male ❑ Female Employee ID # Date of Hire Job title Employment status CHOOSE ONE Date of accident Time of Accident ❑AM❑ PM Home phone Work phone Employee's typical work schedule: Days Time begins/ends to worked work ❑ Mon ❑ Tue ❑ Wed ❑ Thu ❑ Fri ❑ Sat ❑ Sun Contractor's employee or Temporary Agency employee? ❑ Yes ❑ No If YES, please complete: Name and address of Temporary Agency/Contractor Contact: Phone number: Employer Name of place where incident Was there lost time? notified on what occurred ❑ Yes ❑ No date If yes, Last day Address where incident occurred worked Briefly describe the incident Page 28 of 37 Were authorities contacted? (police, fire, Was a report number given? ambulance) ❑ Yes ❑ No ❑ Yes ❑ No If YES, list number If YES, who Were any safeguards provided? ❑ Yes ❑ No Were they in use at the time of the incident? ❑ Yes ❑ No NATURE OF INCIDENT: CHOOSE ONE See more options: CHOOSE ONE If you chose Other, please explain: TYPE OF INCIDENT: CHOOSE ONE See more options:CHOOSE ONE If you chose Other, please explain: PART OF BODY: CHOOSE ONE See more options: CHOOSE ONE If you chose Other, please explain: Name and address of treating physician Phone number of treating physician Name and address of treating hospital/clinic Phone number of treating hospital/clinic Date employee first visited the doctor What treatment was given (please check) CHECK ONE Describe diagnosis / medical treatment the doctor provided (List prescribed medications if any) Physical restrictions noted by the medical provider during the initial visit? Name and address of a witness to the incident Comments from witness NO 1 Name and address of a witness to the incident Comments from witness NO 2 Phone number where witness can be reached Phone number where witness can be reached Anything related to the incident you would like to add Page 29 of 37 (Complete and return draft to the HBS HPS Regional/Site HSE Leader & HBS HPS WC Administrator within 48hours) NOTE: Use 5-Why Concept using Honeywell 6 Sigma Process For Root Cause Analysis ROOT CAUSE ANALYSIS: Why did the incident happen? Why did this occur? Why did that occur? Why did this occur? Why, did that, occur? Why did this occur? Why did -that occur? Additional Comments: PRIMARY ROOT CAUSE: CHOOSE ONE See more options: CHOOSE ONE CHOOSE ONE SECONDARY/CONTRIBUTING ROOT CAUSE(s): CHOOSE ONE See more options: CHOOSE ONE If you chose OTHER, please explain or if additional information is meaningful, please describe below: List corrective and preventative actions: Responsible Person Target Date I Completion Corrective Action Date Site/Field Leader: Dat- Page 30 of 37 Page 31 of 37 W N U 0 0 E Q V Z 0 0 c.� O ui E 0)11 0 05 O N G49 «� ro E a C W n. 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Experience Modification Ratings To Whom It May Concern: Please find the Experience Modification Ratings for Honeywell International Inc. to be as follows: RatinEffective Date EMR fInterstatek 4/01110-11 .44 4/01111-12 .46 4/01112 -13 .44 4/01113-14 .40 - 4/01/14-15 .39 4/01/15-10/01/15 .38 10/01/15-16 .38 10/01/16-17 .39 10/01/17-18 .39 Should you require any additional information, please do not hesitate to contact me at (212) 479-3599. Sincerely, o Lauren Ortiz Casualty Brokerage cc: Paul Piazza Fionnuala Delahunty Mary Carrea Tony Galiano Jennifer Gioia i Tiffany Ferriole Aon Risk Solutions I Aon Risk Services ( Aon Brokerage Group Casualty - GNY 199 Water Street I New York, NY 10038 t+1.212.441.1000 1 f+1.212.441.1937 1 aon.com ■ October 24, 2017 RE: Honeywell International Inc. California Experience Rating Modification To Whom It May Concern: Please find the California Experience Modification Rating for Honeywell International Inc. to be as follows: Ratine Effective Date CA EMR 4/01115 .31 4/01/16 .33 4/01/17 .33� Should you require any additional information, please do not hesitate to contact we at (212) 479-3599. Jp�Sincerely, ` tJWttA Lauren Ortiz Casualty Brokerage cc: Mary Carrea Tiffany A. Clark F'ionnuala Delahunty Tony Galiano Jennifer Giofa Aon Risk Solutions ! Aon Risk Services I Aon Brokerage Graup Casualty • GNY 199 Water Street I New York, NY 10038 t+1.212.441.1000 1 f+1.212.441.1913 1 aon.com Fenn WOM9 Request for Taxpayer Give Form to the requow ""W9413) Identifloation Number and Certiflaatlon $and tothter. Do not Qlparbtfant send to the IFIB. �r�rtfs Nerrre (ae sl M of your Monte tax rehartl Honeywell International, Inc. Mnose namesklWopafdod Way name, N MOW from above Honeywell Building Solutions CWkeppropdatebox forfoderat tax clssHlkstlon: Efdaftfpttafe (sae ifrsbvaltont¢: Cl wNdowsob promote, pro oorporation 13 a W riot w ❑ Natnarabtp [l 7Yuet/o m i� tJrrdlod gabby company. ttrmfr dne tax dessitbason (C.0 oorporadc», S�8 oorporagon, t>oparinarohtp) ► �_... 15Xw*Wn t Af0A mpaniffp cede p1 any) © Odror(M.MkWuauane)► Add(w 0 mber, street, and apt, or suite no,} Raquestar'a name and address (opllofiaq 12490 Collections Center Dr. City. "%find ZIP code Chicago, IL 60693 i.int aCeourntfilNlrbOn(y InenO (oplbnN) ISM Taxpayer Identification Number (TIN) Enter year 71N In the oppropdato boot, 711e TIN proNdad must match the manna gluon on tha "Name" one 60*1 esourity nambor i to avold backup wtMolding, For In to, this Is your seeded tfeoud number (93W However, for Ljjj ter""( j(eotd,aant aced, solo proprietor, or disregarded entity, see the Part I Insbuoticns on pogo S.For ottwr IL..,.11,_] L]J—Ll onlItIM it Is your emplc4Ww WSW number PM. II you do not have a number, sea Note to get a 7W on page & Now, N the account is In more than one porno, goo the chart on pogo 4 for guWallnos on whose Hnlpbyer tdsfdWoallon nmm�bsr N number be enter. 22-2640650 ^ �Certification qk+s of irorlury, I cortify that: 1. 7ho number shown an this form Is my correct taxpayer Identification nutter (or I am waift for a number to be Issued to me), and 2. 1 am not subject to backup withholding because: ((aa) I am exempt from backup withholding, or (b) i have not boon nogllod by the kttomai Revenue Service QRS) that I am subject to backup wtlhhotding as a result of a foltum to report all Intorest or dividends, or (a) the IRS has noUNed me that i am no longer subject to backup whhhoddhdgl, and 3. 1 am a U.B. often or other U.B. person (defined below), and 4. The FATCA oode(s) entered on this form (if any) Indicating that 1 am exempt from FATOA reporting is comoot, Certification Inotructiona. You must cross out Item 2 above Nyou have been notified by the IRS that you am currently Subject to backup withholding because you have faiod to report all Interest and dividends on your tart return. For real eolato barwaations, hem 2 dons not apply. For maigage Interest paid, aoqutattlon or abandonment of secured proporty, cancellation of debt, oonidbutions to an individuW rodrenrent arrangement (IRA), and w...--0eneral yrpaynwta other than Interest and-dlvtde nds, you are not mqulrod to signs the oort tkattory but.you mustprovkle your connect lim-Sao the ' lfatrttoNwm cn page ti. __.__.. Si(tn INgnstunof tiara I U.S.pareenr / dy 114. 4—M." .d/ylXr sates January 2nd, 2019 General Inetruotione Section rakromes are to the Internal Revenue Coda unless Mtfefwise Wed. Future developments. The IRS has created a paps on MS.pov ran Intonnatlon about Fam W8, at www.h.govAvO, Wwnatbn about any llrtum des adsoll" Form W-0 (such as togtelattoo anaated anon we rvtease It) wiu be posted an that page. Purpose of Form A person who Is requlrod'to Ito an Information ratum With dm M must obtain your cormot Wpayer klandnoaMon number (1'Wj w hxmpl exea, tndome paid to You, psymonta made to you In saltiomennt of card and third network taensactbns, tad estate transactions. mortgapa hlorafft you pall Of abandmunenl of seafrod property, oaraeltadon of debt, or conbijx,tlona you made to an WA. Use Form W-9 only It you are a U.S pawn pnctuc 4v a reek ant dtenh io �t� bkj��condYI d to the person raquesttng It OM requosiaj and, when 1. Co" guff the TIN you are giving to corroat (or you ate waking We, number to bo lssueA P. Ca ttrr due you are not su*d to backup wkl wkfk g, or S. CWm exampuon from backup wWibokMv If you are a U.S. sxaafpt psyee. It applicable. you we also that as a U.S . your stkcahem of VW POW" hnoame Promebb A, trade a t=a not subject toft vralldfoldhfg tax on forslan paAMW share of effectively connected Income, and 4. Comfy that FATCA entered on tills form Of fury) bdtcaft drat you are tl%enlpt hem dro FATCtA . b oorroet. Note. d you are a U.S. person mat a roqunoW giros you a fatm other than Form W8 to oast yaw TtN, you front use the requtatarS form II tt is sub4tantloRy abnlla to thW Fwfn Wa. peMitbn of a UA person. For federal to pwposos, you era conelderod a U.S. person If you are' • An kWtvid" who IS a U.S. dlilm or UA. resident allm • A partnorshlp, corpoaft. agony ar autkm a eatod a organlwd In the 1JnhedStatesorunder OwIm ortha)tidied64268. • An estate (ebbs Yfen a tendon estate), or • A don ilo bast (as deMW In Regulations SWUM 301.7701.71, tMUotl miss for 66` tssaagsnarstlyroqubbd paya=t u conduct a troode or �aeeotionb 1446 on any foreign partnere' d ore of oftealkety oohnao k abia kwome from SUM bustness. I4xitw. In oortak+osses whore a Form W4 has not been "Wet. the tan person. tnder andMa► tay ft krerequMro a pw=proaema Ural a !s s U npen�wnfn qap hner W a aonduoth+p a N or �&hi Ilfe d�4ennhhrooestablish your ue Statusesvold 146W am y afpwtwWph%com Co. No.10231X Faro W-8(Rsv. a-zotcj