4LEAF - Standard Quality Assurance Construction Management (2019)AGREEMENT FOR SERVICES
(For contracts over $5,000 - CONSULTANT)
This AGREEMENT made this 22nd day of April, 2019, between:
CITY: City of Gilroy, having a principal place of business at
7351 Rosanna Street, Gilroy, California
and CONSULTANT: 4LEAF, INC., having a principal place of business at 2126 Rheem Drive,
Pleasanton, CA 94588.
ARTICLE 1. TERM OF AGREEMENT
This Agreement will become effective on 05/20/19 and will continue in effect through
06/30/2020 unless terminated in accordance with the provisions of Article 7 of this Agreement.
Any lapse in insurance coverage as required by Article 5, Section D of this AgreemePnitial
terminate this Agreement regardless of any other provision stated herein.
ARTICLE 2. INDEPENDENT CONTRACTOR STATUS
It is the express intention of the parties that CONSULTANT is an independent contractor and not
an employee, agent, joint venturer or partner of CITY. Nothing in this Agreement shall be
interpreted or construed as creating or establishing the relationship of employer and employee
between CITY and CONSULTANT or any employee or agent of CONSULTANT. Both parties
acknowledge that CONSULTANT is not an employee for state or federal tax purposes.
CONSULTANT shall not be entitled to any of the rights or benefits afforded to CITY' S
employees, including, without limitation, disability or unemployment insurance, workers'
compensation, medical insurance, sick leave, retirement benefits or any other employment
benefits. CONSULTANT shall retain the right to perform services for others during the term of
this Agreement.
ARTICLE 3. SERVICES TO BE PERFORMED BY CONSULTANT
A. Specific Services
CONSULTANT agrees to: Perform the services as outlined in Exhibit "A" ("Specific
Provisions") and Exhibit "B" ("Scope of Services"), within the time periods described in
Exhibit "C" ("Milestone Schedule").
B. Method of Performing Services
CONSULTANT shall determine the method, details and means of performing the above -
described services. CITY shall have no right to, and shall not, control the manner or determine
the method of accomplishing CONSULTANT'S services.
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C. Employment of Assistants
CONSULTANT may, at the CONSULTANT'S own expense, employ such assistants as
CONSULTANT deems necessary to perform the services required of CONSULTANT by this
Agreement, subject to the prohibition against assignment and subcontracting contained in
Article 5 below. CITY may not control, direct, or supervise CONSULTANT'S assistants in the
performance of those services. CONSULTANT assumes full and sole responsibility for the
payment of all compensation and expenses of these assistants and for all state and federal income
tax, unemployment insurance, Social Security, disability insurance and other applicable
withholding.
D. Place of Work
CONSULTANT shall perform the services required by this Agreement at any place or location
and at such times as CONSULTANT shall determine is necessary to properly and timely perform
CONSULTANT'S services.
ARTICLE 4. COMPENSATION
A. Consideration
In consideration for the services to be performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amounts set forth in Exhibit "D" ("Payment Schedule"). In no event
however shall the total compensation paid to CONSULTANT exceed $229,950 (including
Continency).
B. Invoices
CONSULTANT shall submit invoices for all services rendered.
C. Payment
Payment shall be due according to the payment schedule set forth in Exhibit "D". No payment
will be made unless CONSULTANT has first provided City with a written receipt of invoice
describing the work performed and any approved direct expenses (as provided for in
Exhibit "A", Section IV) incurred during the preceding period. If CITY objects to all or any
portion of any invoice, CITY shall notify CONSULTANT of the objection within thirty (30)
days from receipt of the invoice, give reasons for the objection, and pay that portion of the
invoice not in dispute. It shall not constitute a default or breach of this Agreement for CITY not
to pay any invoiced amounts to which it has objected until the objection has been resolved by
mutual agreement of the parties.
D. Expenses
CONSULTANT shall be responsible for all costs and expenses incident to the performance of
services for CITY, including but not limited to, all costs of equipment used or provided by
CONSULTANT, all fees, fines, licenses, bonds or taxes required of or imposed against
CONSULTANT and all other of CONSULTANT'S costs of doing business. CITY shall not be
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responsible for any expenses incurred by CONSULTANT in performing services for CITY,
except for those expenses constituting "direct expenses" referenced on Exhibit "A."
ARTICLE 5. OBLIGATIONS OF CONSULTANT
A. Tools and Instrumentalities
CONSULTANT shall supply all tools and instrumentalities required to perform the services
under this Agreement at its sole cost and expense. CONSULTANT is not required to purchase
or rent any tools, equipment or services from CITY.
B. Workers' Compensation
CONSULTANT agrees to provide workers' compensation insurance for CONSULTANT'S
employees and agents and agrees to hold harmless, defend with counsel acceptable to CITY and
indemnify CITY, its officers, representatives, agents and employees from and against any and all
claims, suits, damages, costs, fees, demands, causes of action, losses, liabilities and expenses,
including without limitation reasonable attorneys' fees, arising out of any injury, disability, or
death of any of CONSULTANT'S employees.
C. Indemnification of Liability, Duty to Defend
1. As to professional liability, to the fullest extent permitted by law,
CONSULTANT shall defend, through counsel approved by, CITY (which approval shall not be
unreasonably withheld), indemnify and hold harmless CITY, its officers, representatives, agents
and employees against any and all suits, damages, costs, fees, claims, demands, causes of action,
losses, liabilities and expenses, including without limitation attorneys' fees, to the extent arising
or resulting directly or indirectly from any willful or negligent acts, errors or omissions of
CONSULTANT or CONSULTANT'S assistants, employees or agents, including all claims
relating to the injury or death of any person or damage to any property.
2. As to other liability, to the fullest extent permitted by law, CONSULTANT shall
defend, through counsel approved by CITY (which approval shall not be unreasonably withheld),
indemnify and hold harmless CITY, its officers, representatives, agents and employees against
any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and
expenses, including without limitation attorneys' fees, arising or resulting directly or indirectly
from any act or omission of CONSULTANT or CONSULTANT'S assistants, employees or
agents, including all claims relating to the injury or death of any person or damage to any
property.
D. Insurance
In addition to any other obligations under this Agreement, CONSULTANT shall, at no cost to
CITY, obtain and maintain throughout the term of this Agreement: (a) Commercial Liability
Insurance on a per occurrence basis, including coverage for owned and non -owned automobiles,
with a minimum combined single limit coverage of $1,000,000 per occurrence for all damages
due to bodily injury, sickness or disease, or death to any person, and damage to property,
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including the loss of use thereof; and (b) Professional Liability Insurance (Errors & Omissions)
with a minimum coverage of $1,000,000 per occurrence or claim, and $2,000,000 aggregate;
provided however, Professional Liability Insurance written on a claims made basis must comply
with the requirements set forth below. Professional Liability Insurance written on a claims made
basis (including without limitation the initial policy obtained and all subsequent policies
purchased as renewals or replacements) must show the retroactive date, and the retroactive date
must be before the earlier of the effective date of the contract or the beginning of the contract
work. Claims made Professional Liability Insurance must be maintained, and written evidence
of insurance must be provided, for at least five (5) years after the completion of the contract
work. If claims made coverage is canceled or non -renewed, and not replaced with another
claims -made policy form with a retroactive date prior to the earlier of the effective date of the
contract or the beginning of the contract work, CONSULTANT must purchase so called
"extended reporting" or "tail" coverage for a minimum of five (5) years after completion of
work, which must also show a retroactive date that is before the earlier of the effective date of
the contract or the beginning of the contract work. As a condition precedent to CITY' S
obligations under this Agreement, CONSULTANT shall furnish written evidence of such
coverage (naming CITY, its officers and employees as additional insureds on the Comprehensive
Liability insurance policy referred to in (a) immediately above via a specific endorsement) and
requiring thirty (30) days written notice of policy lapse or cancellation, or of a material change in
policy terms.
E. Assignment
Notwithstanding any other provision of this Agreement, neither this Agreement nor any duties or
obligations of CONSULTANT under this Agreement may be assigned or subcontracted by
CONSULTANT without the prior written consent of CITY, which CITY may withhold in its
sole and absolute discretion.
F. State and Federal Taxes
As CONSULTANT is not CITY' S employee, CONSULTANT shall be responsible for paying
all required state and federal taxes. Without limiting the foregoing, CONSULTANT
acknowledges and agrees that:
• CITY will not withhold FICA (Social Security) from CONSULTANT'S
payments;
• CITY will not make state or federal unemployment insurance contributions on
CONSULTANT'S behalf;
• CITY will not withhold state or federal income tax from payment to
CONSULTANT;
• CITY will not make disability insurance contributions on behalf of
CONSULTANT;
• CITY will not obtain workers' compensation insurance on behalf of
CONSULTANT.
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ARTICLE 6. OBLIGATIONS OF CITY
A. Cooperation of City
CITY agrees to respond to all reasonable requests of CONSULTANT and provide access, at
reasonable times following receipt by CITY of reasonable notice, to all documents reasonably
necessary to the performance of CONSULTANT'S duties under this Agreement.
B. Assignment
CITY may assign this Agreement or any duties or obligations thereunder to a successor
governmental entity without the consent of CONSULTANT. Such assignment shall not release
CONSULTANT from any of CONSULTANT'S duties or obligations under this Agreement.
ARTICLE 7. TERMINATION OF AGREEMENT
A. Sale of Consultant's Business/ Death of Consultant.
CONSULTANT shall notify CITY of the proposed sale of CONSULTANT's business no later
than thirty (30) days prior to any such sale. CITY shall have the option of terminating this
Agreement within thirty (30) days after receiving such notice of sale. Any such CITY
termination pursuant to this Article 7.A shall be in writing and sent to the address for notices to
CONSULTANT set forth in Exhibit A, Subsection V.H., no later than thirty (30) days after
CITY' receipt of such notice of sale.
If CONSULTANT is an individual, this Agreement shall be deemed automatically terminated
upon death of CONSULTANT.
B. Termination by City for Default of Consultant
Should CONSULTANT default in the performance of this Agreement or materially breach any
of its provisions, CITY, at CITY' S option, may terminate this Agreement by giving written
notification to CONSULTANT. For the purposes of this section, material breach of this
Agreement shall include, but not be limited to the following:
1. CONSULTANT'S failure to professionally and/or timely perform any of the
services contemplated by this Agreement.
2. CONSULTANT'S breach of any of its representations, warranties or covenants
contained in this Agreement.
CONSULTANT shall be entitled to payment only for work completed in accordance with the
terms of this Agreement through the date of the termination notice, as reasonably determined by
CITY, provided that such payment shall not exceed the amounts set forth in this Agreement for
the tasks described on Exhibit C" which have been fully, competently and timely rendered by
CONSULTANT. Notwithstanding the foregoing, if CITY terminates this Agreement due to
CONSULTANT'S default in the performance of this Agreement or material breach by
CONSULTANT of any of its provisions, then in addition to any other rights and remedies CITY
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may have, CONSULTANT shall reimburse CITY, within ten (10) days after demand, for any
and all costs and expenses incurred by CITY in order to complete the tasks constituting the scope
of work as described in this Agreement, to the extent such costs and expenses exceed the
amounts CITY would have been obligated to pay CONSULTANT for the performance of that
task pursuant to this Agreement.
C. Termination for Failure to Make Agreed -Upon Payments
Should CITY fail to pay CONSULTANT all or any part of the compensation set forth in Article
4 of this Agreement on the date due, then if and only if such nonpayment constitutes a default
under this Agreement, CONSULTANT, at the CONSULTANT'S option, may terminate this
Agreement if such default is not remedied by CITY within thirty (30) days after demand for such
payment is given by CONSULTANT to CITY.
D. Transition after Termination
Upon termination, CONSULTANT shall immediately stop work, unless cessation could
potentially cause any damage or harm to person or property, in which case CONSULTANT shall
cease such work as soon as it is safe to do so. CONSULTANT shall incur no further expenses in
connection with this Agreement. CONSULTANT shall promptly deliver to CITY all work done
toward completion of the services required hereunder, and shall act in such a manner as to
facilitate any the assumption of CONSULTANT's duties by any new consultant hired by the
CITY to complete such services.
ARTICLE 8. GENERAL PROVISIONS
A. Amendment & Modification
No amendments, modifications, alterations or changes to the terms of this Agreement shall be
effective unless and until made in a writing signed by both parties hereto.
B. Americans with Disabilities Act of 1990
Throughout the term of this Agreement, the CONSULTANT shall comply fully with all
applicable provisions of the Americans with Disabilities Act of 1990 ("the Act") in its current
form and as it may be amended from time to time. CONSULTANT shall also require such
compliance of all subcontractors performing work under this Agreement, subject to the
prohibition against assignment and subcontracting contained in Article 5 above. The
CONSULTANT shall defend with counsel acceptable to CITY, indemnify and hold harmless the
CITY OF GILROY, its officers, employees, agents and representatives from and against all suits,
claims, demands, damages, costs, causes of action, losses, liabilities, expenses and fees,
including without limitation reasonable attorneys' fees, that may arise out of any violations of
the Act by the CONSULTANT, its subcontractors, or the officers, employees, agents or
representatives of either.
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C. Attorneys' Fees
If any action at law or in equity, including an action for declaratory relief, is brought to enforce
or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable
attorneys' fees, which may be set by the court in the same action or in a separate action brought
for that purpose, in addition to any other relief to which that party may be entitled.
D. Captions
The captions and headings of the various sections, paragraphs and subparagraphs of the
Agreement are for convenience only and shall not be considered nor referred to for resolving
questions of interpretation.
E. Compliance with Laws
The CONSULTANT shall keep itself informed of all State and National laws and all municipal
ordinances and regulations of the CITY which in any manner affect those engaged or employed
in the work, or the materials used in the work, or which in any way affect the conduct of the
work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or
authority over the same. Without limiting the foregoing, CONSULTANT agrees to observe the
provisions of the Municipal Code of the CITY OF GILROY, obligating every contractor or
subcontractor under a contract or subcontract to the CITY OF GILROY for public works or for
goods or services to refrain from discriminatory. employment or subcontracting practices on the
basis of the race, color, sex, religious creed, national origin, ancestry of any employee, applicant
for employment, or any potential subcontractor.
F. Conflict of Interest
CONSULTANT certifies that to the best of its knowledge, no CITY employee or office of any
public agency interested in this Agreement has any pecuniary interest in the business of
CONSULTANT and that no person associated with CONSULTANT has any interest that would
constitute a conflict of interest in any manner or degree as to the execution or performance of
this Agreement.
G. Entire Agreement
This Agreement supersedes any and all prior agreements, whether oral or written, between the
parties hereto with respect to the rendering of services by CONSULTANT for CITY and
contains all the covenants and agreements between the parties with respect to the rendering of
such services in any manner whatsoever. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by
any party, or anyone acting on behalf of any party, which are not embodied herein, and that no
other agreement, statement or promise not contained in this Agreement shall be valid or binding.
No other agreements or conversation with any officer, agent or employee of CITY prior to
execution of this Agreement shall affect or modify any of the terms or obligations contained in
any documents comprising this Agreement. Such other agreements or conversations shall be
considered as unofficial information and in no way binding upon CITY.
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H. Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of
California without regard to the conflict of laws provisions of any jurisdiction. The exclusive
jurisdiction and venue with respect to any and all disputes arising hereunder shall be in state and
federal courts located in Santa Clara County, California.
I. Notices
Any notice to be given hereunder by either party to the other may be effected either by personal
delivery in writing or by mail, registered or certified, postage prepaid with return receipt
requested. Mailed notices shall be addressed to the parties at the addresses appearing in
Exhibit "A", Section V.H. but each party may change the address by written notice in
accordance with this paragraph. Notices delivered personally will be deemed delivered as of
actual receipt; mailed notices will be deemed delivered as of three (3) days after mailing.
J. Partial Invalidity
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void
or unenforceable, the remaining provisions will nevertheless continue in full force without being
impaired or invalidated in any way.
K. Time of the Essence
All dates and times referred to in this Agreement are of the essence.
L. Waiver
CONSULTANT agrees that waiver by CITY of any one or more of the conditions of
performance under this Agreement shall not be construed as waiver(s) of any other condition of
performance under this Agreement. -
Executed at Gilroy, California, on the date and year first above written.
CONSULTANT:
4LEAF, INC.
By:
Na Gene A. Barry
Tifle: Vice President
Social Security or Taxpayer
Identification Number 94-3393574
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CITY:
CITY OF GILROY
By: -
Name: Gabriel A. Gonzalez
Title: Citv Administrator
Approved as to Form
City Attorn y
n
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EXHIBIT "A"
SPECIFIC PROVISIONS
I. PROJECT MANAGER
CONSULTANT shall provide the services indicated on the attached Exhibit "B", Scope of
Services ("Services"). (All exhibits referenced are incorporated herein by reference.) To
accomplish that end, CONSULTANT agrees to assign Trisha Baxter, who will act in the capacity
of Project Manager, and who will personally direct such Services.
Except as may be specified elsewhere in this Agreement, CONSULTANT shall furnish all
technical and professional services including labor, material, equipment, transportation,
supervision and expertise to perform all operations necessary and required to complete the
Services in accordance with the terms of this Agreement.
II. NOTICE TO PROCEED/COMPLETION OF SERVICE
A. NOTICE TO PROCEED
CONSULTANT shall commence the Services upon delivery to CONSULTANT of a written
"Notice to Proceed", which Notice to Proceed shall be in the form of a written communication
from designated City contact person(s). Notice to Proceed may be in the form of e-mail, fax or
letter authorizing commencement of the Services. For purposes of this Agreement, Faranak
Mandavi shall be the designated City contact person(s). Notice to Proceed shall be deemed to
have been delivered upon actual receipt by CONSULTANT or if otherwise delivered as provided
in the Section V.H. ("Notices") of this Exhibit "A".
B. COMPLETION OF SERVICES
When CITY determines that CONSULTANT has completed all of the Services in accordance
with the terms of this Agreement, CITY shall give CONSULTANT written Notice of Final
Acceptance, and CONSULTANT shall not incur any further costs hereunder. CONSULTANT
may request this determination of completion when, in its opinion, it has completed all of the
Services as required by the terms of this Agreement and, if so requested, CITY shall make this
determination within two (2) weeks of such request, or if CITY determines that CONSULTANT
has not completed all of such Services as required by this Agreement, CITY shall so inform
CONSULTANT within this two (2) week period.
III. PROGRESS SCHEDULE
The schedule for performance and completion of the Services will be as set forth in the attached
Exhibit "C"
IV. PAYMENT OF FEES AND DIRECT EXPENSES
Payments shall be made to CONSULTANT as provided for in Article 4 of this Agreement.
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Direct expenses are charges and fees not included in Exhibit "B". CITY shall be obligated to
pay only for those direct expenses which have been previously approved in writing by CITY.
CONSULTANT shall obtain written approval from CITY prior to incurring or billing of direct
expenses.
Copies of pertinent financial records, including invoices, will be included with the submission of
billing(s) for all direct expenses.
V. OTHER PROVISIONS
A. STANDARD OF WORKMANSHIP
CONSULTANT represents and warrants that it has the qualifications, skills and licenses
necessary to perform the Services, and its duties and obligations, expressed and implied,
contained herein, and CITY expressly relies upon CONSULTANT'S representations and
warranties regarding its skills, qualifications and licenses. CONSULTANT shall perform such
Services and duties in conformance to and consistent with the standards generally recognized as
being employed by professionals in the same discipline in the State of California.
Any plans, designs, specifications, estimates, calculations, reports and other documents furnished
under this Agreement shall be of a quality acceptable to CITY. The minimum criteria for
acceptance shall be a product of neat appearance, well -organized, technically and grammatically
correct, checked and having the maker and checker identified. The minimum standard of
appearance, organization and content of the drawings shall be that used by CITY for similar
purposes.
B. RESPONSIBILITY OF CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy, and the
coordination. of the Services furnished by it under this Agreement. CONSULTANT shall not be
responsible for the accuracy of any project or technical information provided by the CITY. The
CITY' S review, acceptance or payment for any of the Services shall not be construed to operate
as a waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement, and CONSULTANT shall be and remain liable to CITY in
accordance with applicable law for all damages to CITY caused by CONSULTANT'S negligent
performance of any of the services furnished under this Agreement.
C. RIGHT OF CITY TO INSPECT RECORDS OF CONSULTANT
CITY, through its authorized employees, representatives or agents, shall have the right, at any
and all reasonable times, to audit the books and records (including, but not limited to, invoices,
vouchers, canceled checks, time cards, etc.) of CONSULTANT for the purpose of verifying any
and all charges made by CONSULTANT in connection with this Agreement. CONSULTANT
shall maintain for a minimum period of three (3) years (from the date of final payment to
CONSULTANT), or for any longer period required by law, sufficient books and records in
accordance with standard California accounting practices to establish the correctness of all
charges submitted to CITY by CONSULTANT, all of which shall be made available to CITY at
the CITY's offices within five (5) business days after CITY's request.
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D. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data (including, but not
limited to, computer data and source code), drawings, descriptions, documents, discussions or
other information developed or received by or for CONSULTANT and all other written and oral
information developed or received by or for CONSULTANT and all other written and oral
information submitted to CONSULTANT in connection with the performance of this Agreement
shall be held confidential by CONSULTANT and shall not, without the prior written consent of
CITY, be used for any purposes other than the performance of the Services, nor be disclosed to
an entity not connected with the performance of the such Services. Nothing furnished to
CONSULTANT which is otherwise known to CONSULTANT or is or becomes generally
known to the related industry (other than that which becomes generally known as the result of
CONSULTANT'S disclosure thereof) shall be deemed confidential. CONSULTANT shall not
use CITY' S name or insignia, or distribute publicity pertaining to the services rendered under
this Agreement in any magazine, trade paper, newspaper or other medium without the express
written consent of CITY.
E. NO PLEDGING OF CITY' S CREDIT.
Under no circumstances shall CONSULTANT have the authority or power to pledge the credit
of CITY or incur any obligation in the name of CITY.
F. OWNERSHIP OF MATERIAL.
All material including, but not limited to, computer information, data and source code, sketches,
tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps,
calculations, photographs, reports and other material developed, collected, prepared (or caused to
be prepared) under this Agreement shall be the property of CITY, but CONSULTANT may
retain and use copies thereof subject to Section V.D of this Exhibit "A".
CITY shall not be limited in any way in its use of said material at any time for any work,
whether or not associated with the City project for which the Services are performed. However,
CONSULTANT shall not be responsible for, and City shall indemnify CONSULTANT from,
damages resulting from the use of said material for work other than PROJECT, including, but
not limited to, the release of this material to third parties for work other than on PROJECT.
G. NO THIRD PARTY BENEFICIARY.
This Agreement shall not be construed or deemed to be an agreement for the benefit of any third
party or parties, and no third party or parties shall have any claim or right of action hereunder for
any cause whatsoever.
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H. NOTICES.
Notices are to be sent as follows:
CITY: Faranak Mandavi
City of Gilroy
7351 Rosanna Street
Gilroy, CA 95020
CONSULTANT: Gene Barry
Vice President
2126 Rheem Drive
Pleasanton, CA 94588
I. FEDERAL FUNDING REQUIREMENTS.
® If the box to the left of this sentence is checked, this Agreement involves federal
funding and the requirements of this Section V.I. apply.
❑ If the box to the left of this sentence is checked, this Agreement does not involve
federal funding and the requirements of this Section V.I. do not apply.
1. DBE Program
CONSULTANT shall comply with the requirements of Title 49, Part 26, Code of Federal
Regulations (49 CFR 26) and the City -adopted Disadvantaged Business Enterprise programs.
2. Cost Principles
Federal Acquisition Regulations in Title 48, CFR 31, shall be used to determine the allowable
cost for individual items.
3. Covenant against Contingent Fees
The CONSULTANT warrants that he/she has not employed or retained any company or person,
other than a bona fide employee working for the CONSULTANT, to solicit or secure this
Agreement, and that he/she has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other
consideration, contingent upon or resulting from the award or formation of this Agreement. For
breach or violation of this warranty, the Local Agency shall have the right to annul this
Agreement without liability or, at its discretion, to deduct from the agreement price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee,gift or contingent fee.
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EXHIBIT "B"
SCOPE OF SERVICES
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EXHIBIT "B"
SCOPE OF SERVICES
Section 1: General Scope of Services
To provide the City of Gilroy with Construction Management Services to execute the project and the City's
Standard Quality Assurance Program. 4LEAF's team shall function in support of City staff, and with the
personnel and practices established by the City while adding the expertise that 4LEAF can offer. 4LEAF
shall provide project coordination by performing project administration; monitoring and reporting of
project budget, schedule, progress, and issues; and managing the subconsultants. The aforementioned
services include, but are not limited to, the following:
• Pre -Construction
o Review of design document (plans and specification).
o Permits checklist and review for conformance with local and state agencies.
• Construction
o Budget and Payment Processing
■ Verification of pay quantities & review of pay requests
■ Review contractor billings, verify correctness and quantities, and provide
recommendation to the City
■ Provide independent backup information to support costs paid
• Quantity calculation sheets — each contract item each progress pay
estimate
• Independent estimate for proposed contract change order amounts
o Materials
■ Materials testing as per specifications and in conformance with City of
Gilroy Quality Assurance Program
o Construction Documentation/ Inspections
■ Perform inspection services to monitor the contractor's work to ensure
compliance with plans and specifications
■ General inspection of daily work & conformance with project plans &
specifications
■ Verification of any required contractor notification of construction work
and road closure notifications as required in the specifications
■ Be aware of and have contractor correct any unsafe conditions
■ Prepare, in consultation with City, field orders and change orders on city
forms
■ Inspection of detour and construction signing/public safety
■ Collection of certificates of compliance and weight/quantity certificates
■ Coordination with City departments, as applicable
■ Resolution of construction issues, in consultation with City and/or
contractor
■ Any other reasonable and customary construction management &
inspection functions necessary to fairly, efficiently, and safely see a
project to a successful completion, in conformance with the plans,
specifications
■ Monitor compliance with environmental mitigations, if any
■ Monitor compliance with storm water pollution prevention measures
■ Perform pre -construction documentation of exiting site conditions and/or
verify that the contractor has done so (as called for in specifications)
■ Coordinate, track, approve or reject, and process submittals and shop
drawings
■ Issue field memos and CCO's; Assign and track change orders
■ Review change order requests and provide recommendation to the City
■ Log and track contractor RFIs
■ Conduct construction progress meetings and document meetings through
minutes
■ Attend meeting(s) with City to discuss/review construction management
issues
■ Coordinate special inspections, material testing and special testing
■ Prepare separate quantity sheets for each bid item
■ Closeout activities, including notice of completion, punch list, and final
payments, including preparation of any final change order to account of
the difference between bid quantities and final quantities as needed.
■ Administer Contract Time
• Utilize weekly statement of working days
• Address time in CCO's as project progresses
■ Checking to make sure slopes are in compliance with ADA requirements
(e.g., ADA access ramps, sidewalk cross -slopes, etc.), as well as other
ADA compliance issues
■ Have an organized file/record keeping system using the City provided
construction management software (Procore).
o Meeting and Communication
■ Schedule, attend, facilitate, and run pre -construction meeting, periodic
■ construction progress meetings
■ Resolution of citizen complaints related to the construction
■ Coordinate with the designer as necessary
■ Coordinate with the City of Gilroy
■ Coordination with adjacent landowners/business owners
o Plan Review
■ Review proposed design changes, if any
o EEO/Labor Compliance
■ Payrolls — certified by contractor, initialed by RE and Local Agency
■ Spot checked for hours and wage rates versus diaries
■ Make sure required poster posted in "Plain View" of works
• Post -Construction
o Closeout activities, including notice of completion, punch list, and final payments,
o including preparation of any final change order to account of the difference
o between bid quantities and final quantities as needed.
o Final cost report
o Warranty certificate
o Prepare and submit project files (as -built, reports, and etc.)
• All workers employed on this project must be paid the prevailing wage determined by the
Director of the Department of Industrial Relations.
SECTION 2: DETAILED NARRATIVE FOR SCOPE OF SERVICES
PROJECT MANAGEMENT APPROACH
If 4LEAF is selected to provide the City of Gilroy (City) with Construction Management (CM) services for
the Downtown Monterey Road Rehabilitation Project (Project), we will be an advocate on behalf of the
City and represent the City's best interests. Having worked with many public agencies, we know how to
take a project from conception to completion. 4LEAF's team will function as an extension of City staff,
seamlessly integrating with the personnel and practices established by the City while adding the
expertise that 4LEAF can offer. We will provide project coordination by performing project
administration; monitoring and reporting of project budget, schedule, progress, and issues; and
managing our subconsultant.
Progress Reports
We will submit a monthly Budget Analysis Report with our monthly invoice. These reports will be
updated monthly and submitted to the City's designated Project Manager. The frequency of reporting
and content of each report will be discussed in detail with' City staff following contract award. The
content of the report is outlined as follows:
• Original Budget Amount
• Percent Complete
• Percent Expended
• Percent of Project Completed
• Amount Invoiced to Date
• Remaining Budget to Date
• Pertinent Comments
• Dates Performed
We have learned that an essential component of our service is the ability to engage in direct and candid
discussions. No one wants to be the "bearer of bad news," however; 4LEAF believes that our role as a
consultant is to present all information and data so that our client can make an informed decision.
Project Files and Document Control
4LEAF will prepare a project documentation system capable of recording, logging, storing and retrieving
information pertaining to technical, financial, and administrative aspects of the project. We understand
the City's preference is to use Procore to manage project documents. 4LEAF's proposed staff are trained
in the use of Procore and are currently using Procore while providing CM and Inspection Services for the
City of Gilroy's First Street Waterline Improvements Project.
CONSTRUCTION MANAGEMENT APPROACH
4LEAF views public works improvements projects as having three distinct elements: Pre -Construction,
Construction, and Post -Construction.
Pre -Construction Phase
During Pre -Construction, the 4LEAF team will establish immediate and routine contact and
communication with the project's team including the City, the contractor, utility companies, and other
project stakeholders. We will take steps to ensure successful collaborations with each of these entities.
Review Project Documents
The first order of work for the 4LEAF team will be to understand the project scope and site and review
the contract documents, including the construction drawings and specifications, addenda, cost estimates
and quantities, design reports and studies, resource agency permits, utility relocations plans, etc. 4LEAF
will gather available critical information on projects within a close proximity to this project to allow
collaboration between the project teams and allow each project to meet its schedule while maintaining
public safety within each project's limits.
Perform Pre -Construction Project Site Condition Inspection
Using digital and/or video cameras, the 4LEAF team will record the existing conditions of the project site
and area(s) of new construction before the contractor starts work, during construction, and then again
at the completion of construction activities. This documentation will be a useful tool in identifying
and/or assigning ownership of any damage to existing facilities once work begins.
Kick-off Meeting
Once we have reviewed all of the contract documents, we will meet with the City for a kick-off meeting
to discuss the schedule and scope of the project. We will discuss specific project requirements such as
permits, document control, and appropriate locations for staging areas with the City for the project
construction.
Pre -Construction Meeting
The 4LEAF team will conduct a pre -construction conference with the project team including City staff,
the contractor and subcontractors, and other interested parties. Some of the topics to be discussed at
the pre -construction conference will include:
✓ Performing introductions and identifying roles/responsibilities.
✓ Discussing lines of communication and authority for City's,
contractor's and consultant's personnel.
✓ Identifying the status of notifications made to underground
utilities and protocols for submitting notices to Underground
Service Alert (USA).
✓ Coordination with other projects under construction within the
area.
Establish a collaborative role of every worker onsite as to
maintaining the public's safety.
Identifying construction phasing, scheduling and staging information including where contractor
may stage equipment and materials during the project.
Discussing material inspection requirements and coordination.
Discussing cooperation with the public, minimizing public traffic delays, allowable work hours
and procedures for public work notices and any signage that will need to be installed along the
project route.
Discussing construction staking and traffic handling.
Discussing the contractor's Baseline Schedule and required contractor submittals.
Discussing procedures for submitting and approving contractor pay requests and anticipated
dates pay requests are typically paid by the City.
Discussing process for submitting requests for information (RFIs), change orders, submittals, etc.
Construction Phase
The 4LEAF team will perform on -site inspections to check the quality and quantity of the work performed
by all trades and guard the City against defects and deficiencies in the work by the contractor. As
necessary, the 4LEAF team will inspect construction means, methods, techniques and sequences to
evaluate the contractor's compliance with the intent of the construction documents and recommend
necessary remedial action to the contractor as required.
Progress Meetings
4LEAF's team will coordinate, prepare agendas for, chair, and provide minutes for all meetings including
the weekly progress meetings, periodic meetings with the City, as well as any additional stakeholder
meetings that may be necessary to successfully complete the project. The weekly progress meeting will
be used to review the contractor's 3-week look ahead schedule (highlighting critical project activities,
operations, and necessary coordination), open issues, status of submittals and open RFIs, deficient work,
SWPPP concerns, and safety concerns.
Review Contractor Submittals
The contractor will be required to prepare detailed submittal items [phased traffic control plans, baseline
schedule, SWPPP, etc.] prior to the start of construction. Assuming the City utilizes Procore as the
Project's Document Control system, 4LEAF will utilize Procore to generate the submittal log and perform
a timely, thorough review of all submittals as they are submitted by the contractor prior to either
approving the submittal for use on the project or prior to forwarding them on to the designer of record
for their review and approval. If a submittal needs to be reviewed and approved by the designer of
record, our review prior to forwarding it to the designer of record will provide a "sanity check" of the
submittal before the designer spends time reviewing the submittal. This will streamline the submittal
process for all parties, preventing the designer of record from wasting their time reviewing a submittal
that may not meet contract requirements. The submittal log will be tracked, and status will be updated
at each weekly progress meeting with "Ball in Court" status indicating whose action is required to move
the submittal process along as efficiently as possible. These procedures will be followed for the request
for information (RFI) process as well.
Construction Management, Field Inspection, and Quality Assurance
4LEAF's on -site staff will observe and monitor the progress of the work in accordance with the plans,
specifications, and contract documents and in alignment with the construction schedule. Progress
photos will be taken, and daily inspection reports will be prepared using the report format required or
requested by the City. The information on the daily reports will include but will not be limited to:
weather, shift hours, traffic controls that are in place (both vehicular and pedestrian), SWPPP erosion
control measure conditions, work activities, labor and equipment hours, work complete, quantities, and
other related information and discussions.
4LEAF's Construction Manager / Inspector will complete Weekly Statement of Working Days (WSWD)
reports each week providing a snapshot of the project progress including contract time elapsed, weather
conditions, working and non -working days counted for the week, time extensions, computation of
current Estimated Completion Date (ECD), and controlling operations progress made for the week. As
controlling operations are performed, 4LEAF's Construction Manager / Inspector will collect certificates
of compliance, AC weight tags, and bills of lading for materials delivered to the site. Our Construction
Manager / Inspector will then compare these documents to the approved submittals before allowing the
materials to be used on the project. Although the 4LEAF team would not be contracted to be the project
safety officers, we would make the contractor aware of any unsafe condition that we notice on the job
site throughout the life of the project.
4LEAF will do a thorough review of the contractor's monthly progress payment requests to ensure the
City is only making payments for work completed each month. The monthly measurements and
calculations will come from the quantities measured and reported on the Construction Manager's /
Inspector's daily reports. Before the start of construction, 4LEAF and the contractor will develop a
procedure that is acceptable to the City for submitting and reviewing monthly progress payments and
the final payment. We will review the contractor's schedule of values for bid items and segregate them
into a form that is acceptable to the City for reimbursement. The 4LEAF team will review the contractor's
payment requests and will compare them to the quantities calculated and measured on the Quantity
Data Sheets.
After 4LEAF and the contractor agree on the monthly progress payment amount, 4LEAF's Construction
Manager / Inspector will prepare the final progress payment request using the form and procedure
previously approved by the City (showing work completed each month, work completed to date,
percentage complete for each item, and any applicable deductions to the net payment) for approval and
execution by the City.
Public Outreach
Monterey Road is lined with businesses on both sides of
the street throughout the entire limits of the project. In
order to meet the expectations of the community,
impacts to the businesses and community must be
minimized during construction. With our experience
managing the construction of these types of projects, we
understand the need to communicate effectively with
the public, keep them informed of planned activities and
when schedules change, and address their concerns in a
timely manner. Public forums and other advanced notices are a great start for the community at large;
however, once construction begins it becomes more of an individual effort as the businesses will be
more concerned with the direct impact to them as opposed to the community in general.
Besides the initial site visit and providing them with contact information, follow-up visits are in order
once the contractor's 3-week look -ahead schedule is provided, and we know the exact dates of when
work will directly impact their location. Individual businesses need to know when they will be directly
impacted and that we will listen to their concerns and also that access to their business will be
maintained, traffic controls will be monitored and maintained throughout the project, construction noise
will be minimized to the extent possible and only allowed during approved hours, access to parking will
be maintained per the project's requirements, etc. They need to know we care about their concerns and
will do whatever possible to minimize the impact.
Quality Assurance Materials Testing
4LEAF will coordinate and schedule special inspections and materials testing with our team firm,
Construction Testing Services (CTS), for materials testing and special inspections. These inspections will
be conducted per project specifications and in conformance with the City of Gilroy Quality Assurance
Program (QAP). 4LEAF will receive documentation for all tests, including retests, and observe and
document the testing. We will notify the contractor immediately of any non -compliant test results and
maintain test reports and logs of any verification tests performed.
Contractor Labor Compliance
4LEAF's team firm, Contractor Compliance and Monitoring, Inc. (CCMI), will support our team by
providing Labor Compliance for the Project. CCMI will review certified payroll for compliance with State
and Federal regulations; monitor the subcontractors for compliance with the subcontractor listing; notify
the City if the contractor is non -compliant with any prevailing wage requirement; perform employee
interviews, as necessary; and monitor compliance of federal wage requirements, DBE requirements, etc.
Schedule Management
The 4LEAF team will perform a detailed review of the contractor's.,µ...=
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baseline schedule to ensure all the controlling operation's durations
critical path, and order of work follow a logical sequence to the projectAd!
completion. We will then monitor the contractor's progress
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throughout the project and compare it to their baseline schedule so
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we can identifyan deviations of the contract completion date as soon
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as possible; therefore, giving the contractor ample time to develop and
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present their plan on getting the project back on schedule.
There are a number of City events that are anticipated to occur during construction, including the Wine
Stroll and Health Fair in April, the Spring Sidewalk Sale in May, and the Downtown Live event in August.
4LEAF will ensure that the contractor is aware of these events and has properly cleared and cleaned the
project sites prior to these events getting underway.
In order to accomplish tasks in the time frame allotted and to further ensure the success of the project,
we will do the following to provide good schedule management throughout the project:
• We will consistently review and monitor the project schedule to ensure the contractor is updating
the schedule frequently and providing 3-week look -ahead schedules. We will request updates as
appropriate, and track delays or accelerations based on actual contractor operations.
• We will continually assess critical project items to assist in determining the best use of schedule
float in the contractors' critical path method (CPM) schedules to avoid down time.
• We will coordinate regularly with the City regarding all construction activities and impacts to the
baseline and 3-week look -ahead schedules.
• We will recommend introducing various phasing options to deal with potential worst -case
scenarios in scheduling for the project; such as concurrent project delays, inclement weather
delays, etc.
• We will include "what if" meetings as the project progresses; for example, what if we accelerate
a portion of construction- how would that affect the overall CPM.
If schedule slippage occurs, we will immediately meet with the contractor to discuss ways in which to
accelerate other portions of work. Another way to accommodate slippage in the schedule is to re -
sequence work in order to make up for lost time.
Cost Management
The 4LEAF team will provide as -needed cost accounting records, budget reviews, comparison of actual
and planned expenditures, forecast of future expenditures, and monthly summary reports.
Progress payments from the contractor will be reviewed, verified, and processed with recommendations
for action. Payment requests, which must be returned to the contractor, will be returned with a written
explanation of any deficiencies in the payment request. Other financial controls 4LEAF will provide
include the following:
• We will review the project budget continually, performing "what if" scenarios to better manage
costs and cash flow as the project moves forward.
• We will establish, implement and maintain cost monitoring and control procedures.
• We will carefully document all information related to manpower, equipment, and time for extra
or force account work.
Contract Modifications, Extra Work, Change Orders, and Claims
4LEAF will meet with the City to discuss utilizing any existing City change order tracking systems that are
currently in place as well as suggest protocols for use on the project. 4LEAF will provide the City with
assurance that the contractor is not presenting requests for change orders that are already included in
the original scope of the contract. Our Construction Manager / Inspector will meet face-to-face with the
contractor's representative to gather more information on the nature of the potential change order.
Quite often, a contractor only has a general knowledge of the plans and specifications and an item they
feel is a change order may indeed be part of the plans and specifications that they were not aware of.
We will ensure all potential changes and extra work requests to the contract have been reviewed and
evaluated for cost and times impacts, and properly justify a response to the contractor. 4LEAF's
Construction Manager / Inspector will review requests for change orders and extra work requests from
the contractor for contractual and technical merit and prepare independent cost estimates and schedule
analysis for the proposed work. If directed by the City, 4LEAF can negotiate change orders on behalf of
the City and prepare all required documents for execution by the City and the contractor. 4LEAF's
Construction Manager / Inspector will keep the City informed of the cumulative cost and time impacts
to the contract through a CCO log that will be updated upon execution of each change order. 4LEAF will
take no action without the review and approval of the City.
We pride ourselves on maintaining positive working relationships with the contractors that we work
with, resulting in addressing most issues early enough to avoid potential claims. There will be times,
however, that mutual agreements on issue resolution cannot be achieved. At that point the contractor
may issue a Notice of Potential Claim. If we become aware of a potential claim, 4LEAF will require the
contractor to submit documentation supporting the claimed delay (including a time -impact analysis).
The 4LEAF team will compare the contractor's initial baseline schedule, revised schedules, actual time of
work activity, the contractor's operational efficiencies, and the Construction Manager / Inspector's daily
reports to determine the source and contractual responsibility for all delay claims. If the analysis results
in a resolution that favors the contractor's stance on the issue, a CCO will be recommended. If this action
does not adequately resolve the potential claim, 4LEAF's Construction Manager / Inspector will generate
and compile all backup data, copies of reports and correspondence that pertain to the Notice of Potential
Claim on the issue. We will include this backup data in a claim settlement report package in case the
contractor goes through a claim on the unresolved issue. All such packages will be forwarded to the City
with a cover letter with the facts as 4LEAF sees them and recommend actions, if any. A log of Notices of
Potential Claims will be prepared and updated for discussion at regular City meetings and/or weekly
progress meetings. We will work with the contractor on every unresolved issue throughout the life of
the project with the goal of coming to a mutually agreeable resolution with the contractor prior to it
escalating to higher levels of management.
Post -Construction Phase
The post -construction and contract closeout phase consists of three distinct closeout elements: physical
closeout, document closeout, and fiscal closeout.
Physical closeout consists of a series of inspections performed to document that the work is complete
to one of two levels: (1) Substantial Completion — when work, or a designated portion of the work, is
sufficiently complete that the client or the public may utilize it; or (2) Final Completion — acceptance by
the client that the project is completed in full. Applicable certificates will be issued at each stage of
completion, and punch lists will be updated during each inspection.
Document closeout is the process of assembling and transferring the required contract files from 4LEAF
to the City when the contract is complete. Documents typically include project correspondence, change
orders, change notices, RFls, submittals, and claims. 4LEAF's Construction Manager / Inspector will
compare the contractor's "as-builts" to his as-builts and will submit drawings to the designer.
Fiscal closeout includes the review of contract administration (submittal log, RFI log, punch lists, etc.),
accounting, and financial functions to confirm they are coordinated with physical closeout functions to
ensure that no outstanding financial liability is present after the final payments / retentions are made to
the contractor.
Section 3: Additional Services
The need for additional type services .may be required during the term of the contract. The
interested consultant shall submit a fee schedule for key staff and equipment which may be
directly involved in the works outside of the scope of services above. This fee schedule shall be
on anhourly basis.
Consultant shall not be entitled to compensation for any Extra Work unless the City authorizes,
in writing, the performance of such Extra Work prior to the performance of the work. The City
shall not authorize payment .for work completed until all works has been completed and the
deliverable has been submitted.
The City may direct by written Change Order or Field Directive that the work be done on a force
account basis. The term "force account" shall be understood to mean that payment for the work
will be done on a time and expense basis, that is, on an accounting of the consultant's forces,
materials,, equipment and other items of cost as required and used to do the work. For the work
performed, payment will be made for the documented actual cost of the following:
a) Direct labor cost for workers, who are directly assigned to the force account work: Direct
labor cost is the actual payroll cost, including wages, fringe benefits as established by
negotiated labor agreements or state prevailing wages, wo6cers' compensation and labor
insurance, and labor taxes as established by law. No other fixed labor burdens will be
considered, unless approved in writing by .the City.
b) Material delivered and used on the designated work, including sales tax, if paid for by the
consultant or its sub -consultant.
c) Equipment :rental, including necessary transportation for items having a value in excess
of One Thousand Dollars ($1,000.00).
To the preceding costs, there shall be added the following fees for the Contractor, subcontractor,
or sub -subcontractor actually performing the work:
• A fixed fee not to exceed fifteen (15) percent of the costs of Items a, b, and c above.
• For work performed by an approved sub -consultant, the consultant may add to the total. of
the actual costs and fixed fees allowed under the preceding paragraph an additional fixed
fee often (10) percent of said total. No further compensation will be allowed for the
Contractor's administration of the work performed by the subcontractor.
The Consultant shall maintain its records in such a manner as to provide a clear distinction
between the direct costs of work paid for on a force account basis and the costs of other
operations.
To receive partial payments and final payment for force account work, the Contractor shall
submit, in a manner approved by the City, detailed and complete documented verification of the
consultant's and any of its pertinent Change Order or Field Order. Such costs shall be submitted
within thirty (30) 'days after said work has been performed. No payments will be made for work
billed and submitted to the City after the thirty (30) day period has expired.
EXHIBIT "C"
MILESTONE SCHEDULE
-Notice to Proceed
-Project Kick-off Meeting
-Preconstruction Phase
-Construction Document Review and Comments
-Construction Bid Advertisement
-Bid Opening and Review
-Construction Notice of Award and Contract Execution
-Construction Phase
-Preconstruction Meeting
-Monthly Progress Report
-Post Construction Phase
-Substantial Completion
-Punch. lists
-Document Closeout
-Fiscal Closeout
EXHIBIT "D"
PAYMENT SCHEDULE
4835-2267-0361v1
LAC104706083
EXHIBIT "D"
PAYMENT SCHEDULE
Section 1: Contract Works
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Task Task Task Description
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Notes
Hourly Rate
$155
$144
$162
$92
See Notes (a), (b), & (c).
1 Preconstruction Phase
Hours
Hours
Hours
Hours
1a Attend Kickoff Meeting w/ Client via Teleconference.
2
2
0
4
$598
1b Document Existing Site Conditions.
0
16
0
16
$2,304
1c Review Existing Project Documents
8
16
0
24
$3,544
See Note (d).
1d J Prepare for and Attend Pre -Construction Meeting.
8
24
0
32
$4,696
1e IReview Contractor Submittals.
8
16
0
24
$3,544
1f 113roject Management (including LAPM requirements).
40
0
0
40
$6,200
See Note (e).
Task 1 Subtotal:
66
74
0
140
$20,886
2 Construction Phase
Hours
Hours
Hours _
Hoursi
2a Perform Construction Management.
0
340
0
340
$48,960
See Note (f).
2b Perform Construction Inspection.
0
340
80
420
$61,920
See Note (f).
2c
Perform Materials Testing and Special Inspection Services
$21,966
See Note (g).
(CTS).
2d Perform Contractor Labor Compliance (CCMI).
$12,195
See Note (h).
2e Project Management (including LAPM requirements).
98
0
0
98
$15,190
See Note (i).
Task 2 Subtotal:
98
680 1
80
858
$160,231
3 Post Construction Phase
Hours
Hours
Hours =
Hours
3a Final Inspections and Provide Red -Lined Set of Plans to Client.
0
40
0
40 I
$5,760
See Note (j).
3b Construction Management - Project Closeout.
0
40
0
40
$5,760
See Note (j).
3c Project Management (including LAPM requirements).
56
0
0
56
$8,680
See Note (k).
Task 3 Subtotal:
56
80
0
136
$20,200
TOTAL (4LEAF, CTS and CCMI):
220 I
834
80
1,134
$201,317
4 Public Works Inspection Apprenticeship (if Required)
Hours
Hours
Hours
Hours)
Hours)
4a Provide Public Works Inspection Apprentice
0 `
0
0
84
I
84
I
$7,728
See Notes (a) and (b).
Task 4 Subtotal (Apprentice Only)
I I
0 1
I
0
I
0
I
84
I
84
i
$7,728
I
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TOTAL (4LEAF + CTS + CCMI + Apprentice if required) (
220 (
834 I
80 I
84 '
1,218 I
$209,045
Notes:
(a) Assumes project will require compliance with California Prevailing Wage rate requirements under SB 854, and the Client will be required to file a PWC-100 Form to the California Department of Industrial
Relations for the project.
(b) Per the new requirements being enforced under SB 854 and because it is assumed that a PWC-100 Form will be filed by the City to the CA DIR, 4LEAF is required to notify an authorized Apprenticeship
Committee through submittal of a DAS-140 form. We are then required to make an official request to an authorized Apprenticeship Committee for an apprentice by submitting a DAS-142 form. We are not
assured the apprenticeship committee will be able to provide a suitable / qualified apprentice for the project. Per the apprenticeship requirements, the hours worked bythe apprentice must be in a ratio of 1:5 for
apprentice to journeyman hours. Hours are included as a placeholder in the event that an apprenticeship for a public works inspector is required and dispatched by the apprenticeship committee. We have
assumed the public works apprentice assigned to the project will be classified as a Period 1 Apprentice as defined by the DIR's Wage Determination dated 8/17. In the event that a higher classification apprentice is
assigned to the project, we will contact the City to request a change order for this line item.
(c) 4LEAF staff will be supplied with typical tools of the trade to perform their daily tasks (e.g. cell phone, laptop computer, and PPE).
(d) Not intended as a Biddability and Constructability Review. Only includes hours for project team to review existing documents to become familiar with the project.
(e) Hours included for Project Manager oversight during Pre -Construction Phase, hours to set up files according to LAPM requirement, and hours to complete Pre -Construction Review Checlins (Caltrans Exhibit 19-
A)
(f) Per the RFP, NTP is scheduled for April, 2019. Assumes Pre -Construction Phase begins April 1, 2019, and Construction Phase begins April 15, 2019. Per the RFP, duration of construction phase is 95 working days
(19 weeks). Per the contract specifications, micro -surfacing work between 4th Street to 8th Street (Stage 4) will be performed at night. It is assumed that the duration of night work will be (10) working days. It is
assumed that 4LEAF's Construction Manager / Inspector will work 4 hours per day for 85 working days performing CM duties and 4 hours per day for 85 working days performing inspection duties at regular
daytime rate. Per the Caltrans Encroachment permit included with the project specifications, the allowable daytime work hours are 9:00 am to 3:00 pm (6 hours), so 4LEAF's Construction Manager / Inspector will
be able to verify the contractor sets up and takes down traffic control according to the contract specifications within the 8-hour work day. It is assumed that 4LEAF's Construction Manager / Inspector will work 4
hours per night for 10 working days performing CM duties and 4 hours per night for 10 working days performing inspection duties at night-time rate. Does not include any allowance for overtime, weekend, or
holiday work. If overtime, weekend or holiday work is required, the requirements for these hours will be billed in accordance with California Prevailing Wage Law. If construction duration extends past 95 working
days, 4LEAF will submit a budget amendment request and hours will be billed in accordance with 4LEAF's 2019 Standard Fee Schedule.
(g) See detailed cost estimate provided by CTS.
(h) See detailed cost estimate provided by CCMI.
(i) Assumes 2 hrs/week for 19 weeks for Project Manager to coordinate with 4LEAF Construction Manager / Inspector and City's Project Manager. Also includes hours to provide document control in accordance
with Caltrans LAPM, hours to complete Mid-Propject Review Checklist (Caltrans LAPM Exhibit 19-13), and hours to prepare and attend 4-hour meeting with Caltrans for Mid -Project Audit.
(j) Assumes Construction Manager / Inspector will perform final inspections for (5) working days at (8) hours per day and project closeout activities for (5) working days at (8) hours per day during Post Construction
Phase.
(k) Hours included for Project Manager to perform project management duties during Post Construction Phase. Also includes hours for Project Manager to perform project close-out activities according to Caltrans
LAPM and complete Post -Construction Review Checklist (Caltrans LAPM Exhibit 19-C).
1 ofl
CONSTRUCTION
IMIkAkU
TESTING SERVICES
DATE:
03/07/19
PROPOSAL No.:
P15824
CLIENT:
CITY OF GILROY c/o 4LEAF, INC.
PROJECT:
CITY OF GILROY DOWNTOWN MONTEREY ROAD REHABILITATION
LOCATION:
GILROY, CALIFORNIA
ITEM: I
ONSITE TESTING & INSPECTIONS
CONCRETE
OTHER - MIS C CONCRETE
GEOTECHNICAL SERVICES
�SITEWORK SUBGRADE AND/OR BASEROCK
A/C COMPACTION
PORTAL TO PORTAL TRAVEL TIME FOR NUCLEAR GAUGE USE
PORTAL TO PORTAL MILEAGE FOR NUCLEAR GAUGE USE
ITEM: III
LABORATORY TESTING & ENGINEERING
PRELIMINARY ESTIMATE: INSPECTIONS R TESTING
ESTIMATED I ESTIMATED I UNIT I ESTIMATED
DAYS HOURS PRICE TOTAL
3 1 4 1 $125 1 $1,500
4 4 $125 $2,000
4 8 $125 $4,000
8 2 $125 $2,000
8 100 $0.58 $464
Preliminary Sub -Total of Onsite Testing & Inspection (approx.) $9,964
ESTIMATED UNIT ESTIMATED
UNITS/HOURS PRICE TOTAL
j CONCRETE COMPRESSION TESTS
12
$40
$480
GRADATION, COARSE (CT202)
4
$125
$500
GRADATION, FINE + WASH (CT202)
4
$200
$800
GRADATION COMBINED + WASH (CT202)
1
$300
$300
SAND EQUIVALENT
5
$245
$1,225
A/C - THEORETICAL MAX DENSITY
4
$300
$1,200
MAXIMUM WET DENSITY (CT 216)
3
$300
$900
RESISTANCE "R" VALUES (CT 301)
1
$400
$400
�HMA / RHMA MOISTURE CONTENT (CT370)
4
$250
$1,000
ISTABILOMETER(CT366)
4
$200
$800
ASPHALT BINDER CONTENT (T308/A)
2
$300
$600
ASPHALT BINDER CONTENT CORRECTION FACTOR (T308/A)
1
$300
$300
SAMPLE PICK-UPS
45
$20
$900
FINAL LETTER
1
$300
$300
CERTIFIED PAYROLL
3
$100
$300
Preliminary Subtotal of Laboratory Testing & Engineering (approx.) $10,005
A 10%project administration fee will be charged monthlyper invoice.
No contingency is budgeted by CTSfor uncontrollable overtime, union or prevailing wage increases and unforeseen requirements that may arise in the
specifications, as well as for work over the estimated hours. Owner should budget appropriate amount for budgetary purposes.
Estimate based on RFPprepared by City of Gilroy undated, plans prepared by BKF dated Jan 2018, and QAP dated 314116.
No construction schedule was available at the time this estimate was prepared. See attached fee schedule for basis of charges.
The liability of Construction Testing Services (CTS) is limited to CTS's contract value.
Estimate inchides portal to portal travel time for nuclear gauge transport from laboratory per requirements of the CA Radiological Health Branch.
Local Assistance Procedures Manual EXHIBIT 10-HI
Cost Proposal
.EXHIBIT 10-HI COST PROPOSAL Page I of
ACTUAL COST -PEGS -FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS
(DESIGN, ENGINE EERING AND ENVIRONMENTAL STUDIES)
Note., Mark-ups are Not Allowed ❑ Prime Consultant A Subconsultant El 2"' Tier Subconsultant
Consu1tantf}�1-I�l�
Project No. Contract No. Date .�J/I 1
DIRECT LABOR
Classification/Title Name Hours Actual Hourly Rate
Total
,:
of 164v3
J H 0 $
`"
$ ! 0 t 0
*9;CA(C'0\4TCS' � aLJ
o
a 3
a) Subtotal Direct Labor Costs
.
b) Anticipated Salary Increases (see page 2 for calculation) $
c) TOTAL DIRECT LABOR COSTS [(a) + (b)]
$
INDIRECT COSTS
d) Fringe .Benefits (Rate: .5 %) e) Total Fridge Benefits [(c) x (d)] $
% b
Overhead (Rate:%) g) Overhead [(c) x (f)] $t�
h) General and Administrative (Rate: %) i) Gen & Admin [(c) x (h)] $
f�
J) TOTAL INDIRECT COSTS [(e) + (g) + (i)]
$ .;J 7 S l�J_.._ .
FIXED FEE k) TOTAL FIXED FEE [(c) +j)] x fixed
fee %]
$ �I _
1) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary)
Description of Item Quantity Unit
Unit Cost
Total
Mileage Costs
$ $
Equipment Rental and Supplies
$
Permit Fees ,,.-�-
$ $
Plan Sheets
$
$
'rest
$
$
1) TOTAL OTHER DIRECT COSTS $
m) SUBCONSULTANTS' COSTS (Adel additional pages if necessary)
Subconsultant 1: $
,J
Subconsultant 2: $
�-
Subconsultant 3: $
-
Subconsultant 4:
m) TOTAL SUBCONSULTANTS' COSTS $
n) TOTAL OTHER. DIRECT COSTS INCLUDING SUBCONSULTANTS [(I)+(m)] $
NOTES: TOTAL COST [(c) + (1) + (k) + (n)] $ j
1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked
with two asterisks (**)..All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.
2, The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the
consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans.
3. Anticipated salary increases calculation (page 2) must accompany.
Page I of 9
January 2018
Local assistance Procedures Manual
EXHIBIT 10-H1 COST PROPOSAL Page of
Certification of Direct Casts:
EXHIBIT 10-H1
Cost Proposal
1, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost
proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the
contract terms and the following requirements:
1. ccouritmg i-� i,�i�-(vA�l')��.��`+f �'o�:�.� Ole t: t-� vtq
2. Terms and conditions of the contract
3. Title 23 United States Code Section 112. - Letting of Contracts
4. 48 Code of Federal ReVulations Part 31 - Contract Cost Principles and Procedures
5. 23 Code of Federal Re.pulations Part 172 - Procurement, Management, and Administration of
Engineering and Design Related Service
6. 48 Code of Federal Regulations Pail 9904 - Cost Accountinv Standards Board. (when applicable)
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be
retained in the project files and be in compliance with applicable federal and state requirements. Costs that are
noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect
Cost Rate(s).
Prime Consultant or Subconsultant Certifvina:
N a i n e 0 c � _ .�r3 c � Ale
Signature : )oLrj.
Email :, 7? t ,+t
Title
Date of Certification (mm/dd/yyyy): -;�l � k kn I4
Phone Number:
Address: ' 3 d �� & r.� Ala *
*A�in victual executive or financial officer of the consultant's or subconsultant s organization at a level
no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent
the financial information utilized to establish the cost proposal for the contract.
List services the consultant is providing under the proposed contract:
kav\ LAV,, 1'4rt'Y1 w i ice''
t c d- -A5 tam r c & A - C , ,�e .. vvw ` r `c
Page 3 of 9
January 2018
Section 2: Additional Works
2019 FEE SCHEDULE
CM SERVICES FOR THE CITY OF GILROY DOWNTOWN MONTEREY ROAD
REHABILITATION PROJECT No. 19-RFP-PW-423
Project Management Services*
Principal -in -Charge
$185 per hour
Project Manager
$155 per hour
Construction Management / Inspection Services*
Construction Manager / Public Works Inspector (Regular Time)
$144 per hour
Construction Manager / Public Works Inspector (Night Time)
$162 per hour
Construction Manager / Public Works Inspector (Overtime)
$194 per hour
Construction Manager/ Public Works Inspector (Double Time)
$266 per hour
Public Works Inspector Apprentice
$92.04 - $138.04 per hour
*Ali Fees Subject to Basis of Charges. Rates shown are for January 1, 2019 through December 31, 2019 and are
subject to an Annual Escalation of 3% starting on January 1, 2020.
BASIS OF CHARGES
A. Rates shown assume projects under this contract will require compliance with California Prevailing Wage rate requirements
and assumes the City will be filing a PWC-100 Form to the California Department of Industrial Relations (DIR) for the project.
B. Rates for prevailing wage categories are subject to annual escalations in accordance with the bi-annual wage determinations
from the California DIR. Rates based on California DIR's wage determinations dated August 2017.
C. Per the new requirements being enforced under SB 854 and because it is assumed that a PWC-100 Form will be filed by the
City to the CA DIR for each project, 4LEAF is required to notify an authorized Apprenticeship Committee through submittal of
a DAS-140 form. We are then required to make an official request to an authorized Apprenticeship Committee for an
apprentice by submitting a DAS-142 form. We are not assured the apprenticeship committee will be able to provide a suitable
/ qualified apprentice for the project. Per the apprenticeship requirements, the hours worked by the apprentice must be in a
ratio of 1:5 for apprentice to journeyman hours. 4LEAF will not know the labor classification of the Public Works Apprentice
until an Apprentice is dispatched to the site; therefore, the rates for the five Periods listed under the California DIR's Wage
determination for Building Construction Inspector issued August 2017 were used to determine the range of Calendar Year
2018 hourly rates for Public Works Inspector Apprentice.
D. All invoicing will be submitted monthly.
E. Overtime and Premium time will be charged as follows:
- Night Time (work begun after 4PM or before 5AM) 1.125 x hourly rate
- Overtime (over 8 hour M-F or Saturdays) 1.35 x hourly rate
- Overtime (over 8 hours Sat or 1" 8 hour Sun) 1.85 x hourly rate
- Overtime (over 8 hours Sun or Holidays) 2.35 x hourly rate
F. All work with less than 8 hours rest between'shifts will be charged the appropriate overtime rate.
G. Project -related mileage for inspections will be billed at the allowable IRS Rate plus 20%. All Client -authorized billable expenses
will be charged at cost plus 20%.
H. Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge.
I. Client shall pay attorneys' fees, or other costs incurred in collecting delinquent amounts.
J. Client agrees that 4LEAF's liability will be limited to the value of services provided.
2126 RHEEM DRIVE a PL.EASANTON, CA 94588 a PHONE (925) 462.5959 a FAX (925) 462.5958
INSPECTING
CONSTRUCTION TESTING
TESTING SERVICES ENGINEERING
2019 FEE SCHEDULE - P15824317119
PERSONNEL FEES AND BASIS OF CHARGES
INSPECTIONS, ENGINEERING & SPECIAL SERVICES
Standard
Discounted
* FIELD INSPECTION AND LABORATORY SERVICE
Rate/Hour
Rate/Hour
Steel
$218.00
Nondestructive - UT, MT, PT
$223.00
Steel Visual/UT Combination
$223.00
Concrete ACI
$24999
$125.00
Concrete ]CC
$218:99
$125.00
Masonry
$218,00
Fireproofing
$218.00
Soil Technician w/Nuclear Gauge and/or Sand Cone (portal-to-portal)
$218-99
$125.00
Asphalt Technician (portal-to-portal)
$218.99
$125.00
Shoring/Soldier Piers
$218.00
Roofing & Waterproofing
$218.00
Multi -Disciplined Inspector
$218.00
Inspector Requiring G1 Pay Grade
$253.00
Specialty Inspector or Where Formal Certification is Required
$218.00
Field Inspector with Special Enhancement
$218.00
Laboratory Technician
$218.00
Technician Typist
$218.00
"PROFESSIONAL ENGINEERING SERVICES
Principal Engineer (Civil/Structural)
$353.00
Geotechnical Engineer
$303.00
Consulting Engineer (Civil/Structural)
$273.00
Associate Engineer, Licensed
$248.00
Project Manager
$218.00
Staff Engineer
$218.00
Field Supervision
$193.00
ASNT Level III
$258.00
Drafting
$153.00
Quality Control Manager
QOR
SPECIAL SERVICES
Portable and Mobile Laboratories, NDT and Soils
QOR
* Epoxy Bolt/Expansion Anchor - Installation Observation
$218.00
• Epoxy Bolt/Expansion Anchor Proof Load Testing (portal-to-portal)
$218.00
• Coring, 1 Person (including equipment) (portal-to-portal)
$278.00
* Coring, 2 Persons (including equipment) (portal-to-portal)
$443.00
• Asphalt Coring (portal-to-portal)
$303.00
Project Research
QOR
Ultrasonic Testing for Non -Metallic Materials
QOR
Pavement Rehabilitation Analysis Using Deflections
QOR
Roof Moisture Survey
QOR
Soil Drilling Equipment
QOR
Geotechnical Site Investigations/Foundation Reports
QOR
Pachometer, Schmidt Hammer, Windsor Probe, Skidmore - Equipment Fee $115/Day (portal-to-portal)
$288.00
Floor Flatness Testing FF/FL - Equipment Fee $115/Day (portal-to-portal)
$288.00
Measuring Moisture Vapor Emission Rate (Calcium Chloride) - $55/Kit (portal-to-portal) ASTM F1869
$288.00
Relative Humidity Testing - $75/Kit (portal-to-portal) ASTM F2170
$288,00
Ferroscan - Equipment Fee $115/day (portal-to-portal)
$288.00
GPR - Equipment Fee $115/day (portal-to-portal)
$343.00
Administration, Secretarial, Special Projects, Notary, Certified Payroll
$46g99 $100.00
Concrete/Grout/Mortar Mix Design Review (less than 48 hours notice - $500)
$345.00
Welding Procedure Review (less than 48 hours notice - $500)
$345.00
Welder Qualification Test Record (WQTR)
$250.00
DSA Interim Reports
$178.00
Geotechnical Pad Letter (less than 48 hours notice - $550)
$345.00
Final Letter (less than 48 hours notice - $550)
$345-99 $300.00
EXPERT WITNESS TESTIMONY
Court appearance, per day
$2,420.00
Court appearance, per half day
$1,210.00
Field inspection and laboratory technician services will be billed in accordance with minimums shown on Basis of Charges.
-Professional engineering services will be billed in two hour increments.
All fees subject to Basis of Charges
CONSTRUCTION
TESTING SERVICES
GENERAL
BASIS OF CHARGES
INSPECTING
TESTING
ENGINEERING
Fees for tests and inspection include cost of technician, normal equipment and regular reports. Engineering services will be charged at applicable rates and will require travel and
mileage charges for equipment transport and storage per code (portal to portal) from the nearest CTS laboratory. Soils testing with nuclear gauge and/or sand cone equipment and
inspections requiring equipment will require applicable travel and mileage charges for equipment transport and storage per code (portal-to-portal) from the nearest CTS laboratory.
Fees for special projects, services overseas, or elsewhere in the United States, will be quoted on request. With prior notification to Client; charges are subject to change at any
time. Construction Testing Services reserves the right to adjust the rates quoted in this contract based upon any Union or prevailing wage increases and/or changes in any industry
requirements.
MINIMUM HOURLY CHARGES — INSPECTION
Technician personnel and the following minimum charges are contractual commitment:
One-half day or less 4 Hours
Over one-half day 8 Hours
Show -up time (less than 2 hours notice = 4 hour charge) 2 Hours
WORKING HOURS AND PREMIUM TIME
Regular workday is the first 8 hours between 6:00 am and 6:00 pm Monday through Friday. Premium time is as follows:
Overtime, Weekdays and Saturdays (first 8 hours) 1.5 x quoted hourly rate
Overtime Saturdays (over 8 hours) and Sundays (first 8 hours) 2 x quoted hourly rate
Overtime Sundays (over 8 hours) and Holidays 3 x quoted hourly rate
Shift differential, swing and graveyard -
(Work performed between 2:00 pm and 4:00 am) 12.5%/hour additional to base or quoted rate.
MISCELLANEOUS CHARGES - Only Where Applicable
Notary Services Fee
$40.00/each
Facsimile Charges. Plus $1.00/page (n/c for cover page)
$7.00/minimum
Wireless Router/Data Card for Jobsite Internet
$135.00/day
iPad Monthly Rental Fee
$100.00/month
Electronic Reporting Fees/Subscriptions (PlanGrid, BIM, etc.)
At Cost
Parking Fees
At Cost
Air Travel
Cost Plus 10%
Outside Services
Cost Plus 20%
Subsistence (per union contract)
$130.00/day
Mileage
Standard Federal Rate
Sample Pickup
$26.09/eaGh
Weekend Sample Pickup
$105.00/each
Project Administration
10% of Monthly Invoice
Samples Made by Others: Concrete Cylinders
$130 + Test
Samples Made by Others: All Other Tests
$55.00 + Test
Laboratory Sample Witness Fee
$130.00
Laboratory Sample Storage Fee (per sample)
$120.00
EZ Cure Boxes (Thermostatically Controlled Curing Boxes)
QOR
Returned Check Fee
$150.00
$20.00/each
TESTS
Testing fees shown include normal time for performing test. Samples requiring special preparation will be charged at the laboratory technician rate. Fees for tests not listed will be
quoted upon request. There will be a minimum charge of $100.00 for any engineering report. Please note some tests maybe tested by subconsultants. Samples delivered to the
laboratory after 3:00pm or samples needing results within 24 hours will incur a 50% mark-up.
INSURANCE
The liability of Construction Testing Services (CTS) is limited to CTS's contract value.
PAYMENT
Invoices will be submitted monthly or bimonthly for services performed during the preceding month and are payable on receipt. Interest of 1.5% per month (but not exceeding the
maximum rate allowable by law) will be payable on any amounts not paid within 30 days, payment thereafter to be applied first to accrued interest and then to the principle unpaid
amount. Attorney's fees or other costs incurred in collecting any delinquent amount shall be paid by client. Visa, MasterCard and American Express payments are accepted
however fees will apply. Visa and MasterCard payments require an additional 3% on top of the amount of the invoice being paid. American Express payments require an additional
4% on top of the amount of the invoice being paid.
All fees subject to Basis of Charges
k
CONSTRUCTION
lim TESTING SERVICES
CONCRETE AND MASONRY TESTS
CONCRETE
Compressive Strength of Cylindrical Concrete Specimens (6x12)
Compressive Strength of Cylindrical Concrete Specimens (4x8)
Compressive Strength of Cylindrical Concrete Specimens (Over 8000 PSI)
Cylinder molds. 6" x 12" and 4" x 8"
Compressive Strength of Lightweight Insulating Concrete
Obtaining and Testing Sawed Beams and Drilled Cores of Concrete (Cores)
Flexural Toughness of Fiber Reinforced Concrete (Round Panel)
Flexural Strength of Concrete (Using Simple Beam with Third -Point Loading)
Flex Beams per Caltrans Test Methods
Length Change of Hardened Hydraulic -Cement Mortar and Concrete (Shrinkage, 1 Sample)
Shotcrete Nozzleman Qualification Letter (Per Nozzleman, Per Position)
Shotcrete Pre -Qualification Cores (Compression and Visual)
Shotcrete Production Cores
Coefficient of Thermal Expansion
Determining Density of Structural Lightweight Concrete (Cylinders)
Standard Specification for Concrete Made by Volumetric Batching and Mixing
Cement Quality Sampling
Physical Testing of Gypsum, Gypsum Plasters and Gypsum Concrete
Splitting Tensile Strength of Cylindrical Concrete Specimens
Static Modulus of Elasticity and Poisson's Ratio of Concrete in Compression
Grab Sample, Sealing and Storing in a Humidity and Temperature Controlled Room
Density of Hydraulic Cement
Testing of Controlled Low Strength Material (CLSM) Test Cylinders
GFRC Pull Test
GFRC Flexural Test
Foaming Agents for Use in Producing Cellular Concrete Using Preformed Foam (Cell -Crete)
MASONRY
Compressive Testing of Grout (Masonry)
Compressive Strength of Hydraulic Cement Mortars Using 2" Cube Specimens
Compressive Strength of Masonry Prisms
Testing Concrete Masonry Units and Related Units (Core Compression)
Compressive Strength of Molded Masonry Mortar Cylinders and Cubes (2" Sample)
Testing Concrete Masonry Units (CMU) and Related Units (Full Unit)
Linear Drying Shrinkage of Concrete Masonry Units (Per Unit)
Masonry Core Shear Testing
Testing Concrete Masonry Units (Absorption, Moisture Content, Unit Weight)
Brick and Clay Tile (modulus of rupture, compression, saturation coefficient, suction rate,
efflorescence)*
Mortar Molds. 2" x 4". Single Use
Mortar or Grout, Stored and Cured, Not Tested (Including Mold)
AGGREGATES (SOILS AND CONCRETE)
Determining Sieve Analysis of Fine and Coarse Aggregates (Coarse Only)
Sieve Analysis of Fine and Coarse Aggregates (Fine Only)
Sieve Analysis of Fine and Coarse Aggregates (Wash Included)
Sieve Analysis of Fine and Coarse Aggregates (200 Wash Only)
Evaluating Cleanness of Coarse Aggregate
Soundness of Aggregates by Use of Sodium Sulfate or Magnesium Sulfate
Unit Weight of Aggregate
Clay Lumps and Friable Particles in Aggregates
Flat Particles, Elongated Particles or Flat and Elongated Particles in Coarse Aggregate
Organic Impurities in Fine Aggregates for Concrete
Density, Relative Density(Specific Gravity), and Absorption of Coarse Aggregate
Density, Relative Density(Specific Gravity), and Absorption of Fine Aggregate
Resistance to Degradation of Small Size Coarse Aggregate by Abrasion and Impact in the Los
Angeles Machine
Percentage of Crushed Particles/Standard Test Method for Determining the Percentage of Fractured
Particles in Coarse Aggregate
Uncompacted Void Content of Fine Aggregate (as Influenced by Particle Shape, Surface Texture,
and Grading)
Sand Equivalent Value of Soils and Fine Aggregate
Durability Index (Fine)
Durability Index (Coarse)
Durability Index (Fine and Coarse)
Lightweight Particles in Aggregate
Resistance of Rock to Wetting and Drying
*Unusual sample preparation for brick specimen will be charged at the established hourly rate.
ASTM C39
ASTM C39
ASTM C39
ASTM C470
ASTM C495
ASTM C42
ASTM C1550
ASTM C78
CT523 and CT524
ASTM C157
ACI 506, ASTM C42 and C1140
ACI 506, ASTM C42 and C1140
ASTM C1140
AASHTO T336
ASTM C567
ASTM C685
CBC 2010
ASTM C472
ASTM C496
ASTM C469
CBC
ASTM C188
ASTM D4832
PC]
PC]
ASTM C796
ASTM C1019
ASTM C109
ASTM C1314
CBC 2105A.4
ASTM C780 A7.6
ASTM C140
ASTM C426
CBC 2105A.4
ASTM C140
ASTM C67
CT202/ASTM C136
CT202/ASTM C136
CT202/ASTM C117
ASTM C117
CT227
ASTM C88/CT214
CT212
ASTM C142
ASTM D4791/CT235
CT213/ASTM C40
ASTM C127/CT206
ASTM C128/CT207
ASTM C131(535) and C211
ASTM D5821/CT205
Standard
Rate/Each
$143.00
$72.00
$94.00
$121.00
$440.00
$308.00
$308.00
$150.00
$440.00
$110.00
$110.00
$535.00
$405.00
$965.00
$667.00
$55.00
$253.00
$215.00
$150.00
$195.00
$150.00
$374.00
$374.00
$525.00
$121.00
$121.00
$187.00
$187.00
$121.00
$184.00
$270.00
$270.00
$340.00
$1,000.00
$121.00
$121.00
$229.99
$299.99
$379.09
$220.00
$370.00
$275.00
$158.00
$215.00
$370.00
$336.00
$336.00
$336.00
$535.00
$405.00
ASTM C1252/AASHTO T304A
$405.00
ASTM D2419/CT217
$279.99
ASTM D3744/CT229
$405.00
ASTM D3744/CT229
$405.00
ASTM D 3744/CT229
$405.00
ASTM C123/AASHTO T113
QOR
CRD-C169
$590.00
INSPECTING
TESTING
ENGINEERING
Discounted
Rate/Each
$40.00
$40.00
$125.00
$200.00
$300.00
$200.00
All fees subject to Basis of Charges
INSPECTING
CONSTRUCTION TESTING
TESTING SERVICES ENGINEERING
SOILS, AGGREGATE, ASPHALTIC CONCRETE SERVICES & TESTS
Standard
Discounted
SOILS
Rate/Each
Rate/Each
Direct Shear Test of Soils Under Consolidated Drained Conditions
ASTM D3080
$535.00
Caltrans Corrosivity Package
$505.00
Determining Field and Laboratory Resistivity and pH Measurements for Soil and Water
CT643
QOR
Soils and Waters for Sulfate Content
CT417
QOR
Soils and Waters for Chloride Content
CT422
QOR
Particle -Size Analysis of Soils (with Hydrometer)
ASTM D422
$590.00
Pore Water Extraction and Determination of the Soluble Salt Content of Soils by Refractometer
ASTM D4542
$625.00
Standard Test Method for Particle -Size Analysis of Soils (without Hydrometer)
ASTM D422
$535.00
Liquid Limit, Plastic Limit, and Plasticity Index of Soils
ASTM D4318/CT204
$535.00
Laboratory Compaction Characteristics of Soil Using Modified/Standard Effort
ASTM D1557/D698
$502.00
Hydrometer Only
ASTM D422
$535.00
pH of Soils
ASTM D4972
$467.00
Relative Compaction of Untreated and Treated Soils and Aggregates
CT216
$598 89
$300.00
Determining the Resistance "R" Value of Treated and Untreated Bases, Subbases, and Basement
Soils by the Stabiliometer
ASTM D2844/CT301
0
$400.00
Laboratory Determination of Water(*moisture) Content of Soil and Rock by Mass
ASTM D2216/CT226
$150.00
Density of Soil in Place by the Drive -Cylinder Method
D2937
$116.00
Expansion Index of Soils
ASTM D4829
$405.00
Hydraulic Conductivity of Saturated Porous Materials Using a Flexible Wall Permeameter
(Permeability)
ASTM D5084/CT220
$550.00
Lab Compaction Characteristics of Soil 1 Point Proctor (Check Point)
ASTM D698/D1557
$337.00
Maximum Index Density and Unit Weight of Soils Using a Vibratory Table
ASTM D4253
$285.00
Minimum Index Density and Unit Weight of Soils and Calculation of Relative Density
ASTM D4254
$285.00
Density of Hydraulic Cement
ASTM C188
$253.00
Volatile Organic Content
EPA 8260B
QOR
Semi Volatile Organics by GC/Ms (Basic Target List)
EPA 8270C
QOR
Total Organic Carbon
ASTM 2974/EPA 5310Bm
QOR
ICP Metals Concentration
EPA 6020 - CAM/CCR 17
QOR
Total Extractable Petroleum Hydrocarbons: TPH, MTBE, Benzene,Toluene, Ethylbenzene, Zylenes,
%SS
EPA 8015B
QOR
ICP Metals Concentration
EPA 6020
QOR
pH
EPA 9045D
$535.00
Sequential Batch Extraction of Waste with Acidic Extraction Fluid
ASTM D5284
QOR
Chromium Soluble
EPA 7196A
QOR
Moisture, Ash and Organic Matter of Peat and Other Organic Soils (Organic Content)
ASTM D2974
$270.00
Universal Soil Classification System (USCS) Test
ASTM D2487
$300.00
California Bearing Ratio Test
ASTM D1883
$370.00
Unconfined Compressive Strength of Cohesive Soil
ASTM D2166/CT221
$187.00
ASPHALT
Quantitative Extraction of Bitumen from Bituminous Paving Mixtures (Solvent)
ASTM D2172/CT310
$732.00
Determining Low Temperature Performance Grade (PG) of Asphalt Binders
ASTM 6816
QOR
Thickness/Height of Compacted Bituminous Paving Mixture Specimens (Cores)
ASTM D3549/CT308
$270.00
Method of Prep of Bituminous Mixture Test Specimens
ASTM D6926/CT304
$270.00
ASTM D1188 and
$990.00
Bulk Specific Gravity and Density of Compacted Bituminous Mixtures (LTMD)
D2726/CT308
Indirect Tensile (IDT) Strength of Bituminous Mixtures (TSR)
ASTM D6931/CT371
$3,146.00
Mechanical Size Analysis (Coarse and Fine) of Extracted Aggregate
ASTM D5444/CT202
$405.00
Marshall Stability and Flow of Bituminous Mixtures
ASTM D6927
$990.00
Theoretical Maximum Specific Gravity and Density (Rice)
ASTM D2041/CT309
$405.00
Measuring the Permeability of Bituminous Pavements and Seal Coats
CT341
Swell of Bituminous Mixtures
CT305
$370.00
Moisture Vapor Susceptibility of Bituminous Mixtures/Moisture or Volatile Distillates in Asphalt
ASTM D1461/CT307
$930.00
Stabilometer Value (1 sample)
CT366
$370.09
$200.00
Determination of Asphalt Content of Bituminous Paving Mixtures by the Ignition Method
CT382/ASTM D6307
$405.00
Determination of Correction Factor of Bituminous Paving Mixtures by the Ignition Method
CT382/ASTM D6307
$405.00
Determination of Asphalt and Moisture Contents of Bituminous Mixtures by Microwave Oven
CT370
$495.99
$250.00
Effect of Water on Compressive Strength of Compacted Bituminous Mixtures (Set of 6)
ASTM D1075
$3,330.00
Compressive Strength of Bituminous Mixtures
ASTM D1074
$270.00
Hamburg Wheel Track
AASHTO T324
$3,630.00
Moisture Susceptibility
AASHTO T283
$3,630.00
* Unusual sample preparation (dried clays, saturated clays, etc.) and all other tests for treated or untreated soils, aggregate subbase and aggregate base will be charged at established rates for
laboratory technician.
** Does not include sample preparation or sieve analysis
Al[ fees subject to Basis of Charges
0-k CONSTRUCTION
TESTING SERVICES
INSPECTING
TESTING
ENGINEERING
Standard
MATERIALS MECHANICAL TESTS
Rate/Each
Mechanical Testing of Steel Products (General Tensile)
ASTM A370
$470.00
Fillet Weld Break Test for Qualification (Welding)
AWS B4.0
$205.00
Tension Testing of Metallic Materials, Tension Testing Wrought and Cast Aluminum and Magnesium-
$470.00
Alloy Products, (Welding Coupon Tensile)
ASTM E8, B557 and AWS B4.0
Mechanical Testing of Steel Products (Couplers)
ASTM A370
$460.00
Impact Testing of Miniaturized Charpy V-Notch Specimens, Notched Bar Impact Testing of Metallic
QOR
Materials
ASTM E2248 and ASTM E23
Testing, Practices, and Terminology for Chemical Analysis of Steel Products
ASTM A751
$336.00
Mechanical Testing of Steel Products & Bend Testing of Material for Ductility; #348
ASTM A370 and E290
$370.00
Mechanical Testing of Steel Products & Bend Testing of Material for Ductility; #9411
ASTM A370 and E290
$440.00
Mechanical Testing of Steel Products & Bend Testing of Material for Ductility; #14+
ASTM A370 and E290
QOR
Mechanical Testing of Steel Products, Standard Specification for Steel Wire, Plain, for Concrete
$440.00
Reinforcement
ASTM A370, A82 and Al85
Guided Bend Test for Ductility of Welds, Mechanical Testing of Welds
ASTM El90 and AWS B4.0
$270.00
Determining the Mechanical Properties of Externally and Internally Threaded Fasteners, Anchor
$528.00
Bolts Only (Tension and Yield)
ASTM F307, F1554 and F606
Rockwell Hardness of Metallic Materials
ASTM El
$150.00
Proof Test for Carbon and Alloy Steel (Nuts Only)
ASTM Al94 or A563
$337.00
Radiographic Examination of Metallic Castings/Weldments
ASTM E94, E1030 and El032
QOR
Macroetching Metals and Alloys
ASTM E340, E381 and AWS
$337.00
Determining the Mechanical Properties of Externally and Internally Threaded Fasteners, Washers,
$370.00
Direct Tension Indicators, and Rivets (HSB Assemblies)
ASTM F606
Mechanical Testing of Steel Products (Terminators Tensile)
ASTM A370
$370.00
Strength for Sewn or Bonded Seams of Geotextiles
ASTM D4884
$336.00
Tearing Strength of Fabrics by the Tongue (Single Rip) Procedure
ASTM D2261
$336.00
Breaking Strength and Elongation of Textile Fabrics (Grab Test)
ASTM D5034
$270.00
Tensile Properties of Fiber Reinforced Polymer Matrix Composite Bars
ASTM D3039
$990.00
Steel Strand, Uncoated Seven -Wire for Prestressed Concrete
ASTM A416 and A1061
$1,463.00
FIREPROOFING
Thickness and Density of Sprayed Fire -Resistive Material (SFRM)
ASTM E605
$270.00
Cohesion/Adhesion of Sprayed Fire -Resistive Materials (Test Kit Only)
ASTM E736
$77.00
CONTACT INFORMATION
Headquarters: 2118 Rheem Drive • Pleasanton, CA 94588 • P 925.462.5151 • F 925.462.5183
Peninsula: One Embarcadero Center, Suite 535 • San Francisco, CA 94111 • P 415.334.4747 • F 415.438.2357
Oakland: 246 30th Street, Suite 101 • Oakland, CA 94601 • P 510.444.4747 • F 510.835.1825
San Jose: 2033 Gateway Place, #500 San Jose, CA 95110 • P 408.573.6992 • F 408.437.1201
Stockton: 343 East Main Street, #711 • Stockton, CA 95202 • P 209.507.7555 • F 209.507.7554
Rocklin: 4400 Yankee Hill Road • Rocklin, CA 95677 • P 916.419.4747 • F 916.419.4774
Las Vegas: 3842 E. Post Road • Las Vegas, NV 89120 • P 702.257.4747 • F 702.257.4718
All fees subject to Basis of Charges