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Adams Ashby Group - CDBG Consultant (2018) - Amendment No. 2SECOND AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN THE CITY OF GILROY AND ADAMS ASHBY GROUP FOR ON CALL SERVICES WHEREAS, the City of Gilroy, a municipal corporation ("City"), and Adams Ashby Group, Inc. entered into that certain agreement entitled "Agreement for Services", effective on April 1, 2018 hereinafter referred to as "Original Agreement"; and WHEREAS, City and Adams Ashby Group have determined it is in their mutual interest to amend certain terms of the Original Agreement. NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: 1. Article 1. Term of Agreement of the Original Agreement shall be amended to read as follows: This Agreement will be extended on July 1, 2019 and will continue in effect through June 30, 2020 unless terminated in accordance with the provisions of Article 7 of the original Agreement. 2. Exhibit "B" (Scope of Services) of the original agreement is hereby replaced with the attached Exhibit `B" 4. This Amendment shall be effective on July 1, 2019 5. Except as expressly modified herein, all of the provisions of the Original Agreement shall remain in full force and effect. In the case of any inconsistencies between the Original Agreement and this Amendment, the terms of this Amendment shall control. 6. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the dates set forth besides their signatures below. CITY OF GILROY By: [signature] Greg Larson [employee name] Interim Community Development Director [title/department] Date: 6 j12-/ l 5 ADAMS ASHBY GROUP By: ' [signature] Paul Ashby [name] Principal [title] Date: % I 1,7 4845-8215-55400 MDOLINGEM04706083 Approved as to Form City Attorney City Clerk 4845-8215-55400 _2_ MDOLINGER104706083 EXHIBIT `B" SCOPE OF SERVICES 1. Support for Annual Action Plan which will be included in your CON Plan that another consultant is completing (we are not proposing to complete that, just support your staff) — Staff Meeting to Review Processes and Procedures — Set Key Dates — Public hearings, notices, council approval, etc. — Review Past Action Plan / Assist with Substantial Amendment to past Action Plans — Review Current Projects and Potential New Projects 2. Reporting Requirements — Review existing projects and programs with staff — Ensure all projects are being reports, funds drawn and closed out properly in IDIS — Section 3 reporting — Davis Bacon Reporting — Annual CAPER 3. Managing Sub -Recipients — Review current policies and procedures in place — Review current contracts to ensure federal requirements are in place — Draft sub -recipient training manual — Conduct sub -recipient trainings to ensure CDBG overlays are being met — Input drawdown and reporting schedule to sub -recipients to ensure City receives needed information for IDIS 4. Training — General overview of CDBG and HUD requirements with Staff — Reporting and IDIS training/assistance to staff — Specific subject matter training with staff (i.e. environmental procedures, labor compliance, Section 3, Monitoring, Recordkeeping, etc.) 5. Citizen Participation — Review HUD requirements for Citizen Participation — Draft public notices and staff reports for required items 6. Project Review — Review current projects in place — Review opportunities for projects and expenditure of funds — Review NOFA process and current programs funded 7. NEPA / Environmental Support for projects/programs (Up to a CEST designation, no Environmental Assessments) 8. General Administrative Services as needed and identified by the City. 4845-8215-55400 MDOLINGER104706083 -3- THE HARTFORD BUSINESS SERVICE CENTER THE 3600 WISEMAN BLVD HARTFORD SAN ANTONIO TX 78251 City of Gilroy 7351 ROSANNA ST GILROY CA 95020-6141 Account Information: Policy Holder Details : ADAMS ASHBY GROUP INC July 18, 2019 %Q Contact Us Business Service Center Business Hours: Monday - Friday (7AM - 7PM Central Standard Time) Phone: (866) 467-8730 Fax: (877) 905-2772 Email: nutmeoins(@thehartford.com Website: www.thehartford.com Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any questions or concerns. Sincerely, Your Hartford Service Team WLTRO05 DATE (MMIDD/YYYY) CERTIFICATE OF LIABILITY INSURANCE hh07/18/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER (CONTACT USAA INSURANCE AGENCY INC/PHS NAME: 65812846 PHONE (866)467-8730 FAX (877)905-2772 (A/C, No, Ext): (A/C, No): The Hartford Business Service Center 3600 Wiseman Blvd E-MAIL San Antonio, TX 78265 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC# INSURED I INSURER A: Sentinel Insurance Company Ltd. 11000 ADAMS ASHBY GROUP INC. I INSURER B : Continental Casualty Co. 770 L ST STE 950 I INSURER C SACRAMENTO CA 95814-3361 INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSR WVD (MM/DD(YYYY) (MM/DDIYYYY) COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $2,000,0001 CLAIMS -MADE OCCUR IDAMAGE TORENTED PREMISES (Ea occurrence) $1,000,000 X General Liability I MED EXP (Any one person) $10,0001 A X 65 SBA NW6130 06/01/2019 06/01/2020 I PERSONAL &ADV INJURY $2,000,0001 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,0001 POLICY ❑ PRO LOC I PRODUCTS - COMP/OP AGG $4,000,000I JECT OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea $2,000,000I _ ANY AUTO accident) I BODILY INJURY (Per person) A ALL OWNED SCHEDULED 65 SBA NW6130 06/01/2019 06/01/2020 I BODILY INJURY (Per accident) AUTOS AUTOS _ HIRED NON -OWNED X X PROPERTY DAMAGE I AUTOS AUTOS (Per accident) OCCUR UMBRELLA LIAB I EACH OCCURRENCE _ EXCESS LIAB I CLAIMS - (AGGREGATE MADE DED RETENTION $ INC Wks G' I�APENSATION I PER I 1OTH- AND EMPLOYERS' LIABILITY STATUTE FIR ANY YIN I E.L. EACH ACCIDENT PROPRIETOR/PARTNER/EXECUTIVE OFFICERIMEMBER EXCLUDED? N/ A E.L. DISEASE -EA EMPLOYEE (Mandatory in NH) If yes, describe under E.L. DISEASE - POLICY LIMIT DESCRIPTION OF OPERATIONS below Professional Liability 65 KDG ZF8383 05/19/2019 05/19/2020 Each Occurrence $1,000,000 Aggregate $1,000,000 DESCRIPTION OF OPERATIONS /LOCATIONS / tC—HICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Those usual to the Insured's Operations. Certificate holder is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy. CERTIFICATE HOLDER CANCELLATION City of Gilroy SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED 7351 ROSANNA ST BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED GILROY CA 95020-6141 IN ACCORDANCE WITH THE POLICY PROVISIONS. ACORD 25 (2016/03) AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD