Wood Environment & Infrastructure Solutions - NPDES Stormwater Permit Compliance (2019) - Amendment No. 1FIRST AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN THE CITY OF
GILROY AND WOOD ENVIRONMENT & INFRASTRUCTURE SOLUTIONS, INC. FOR
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)
WHEREAS, the City of Gilroy, a municipal corporation ("City"), and Wood Environment &
Infrastructure Solutions, Inc. entered into that certain agreement entitled "Agreement for Services",
effective on July 1, 2019, hereinafter referred to as "Original Agreement"; and
WHEREAS, City and Wood Environment & Infrastructure Solutions, Inc. have determined it is
in their mutual interest to amend certain terms of the Original Agreement.
NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS
FOLLOWS:
1. Article 4, Section A ("Consideration") of the Original Agreement shall be amended to read as
follows:
2. In consideration for the services to be performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amounts set forth in Exhibit "D" ("Payment Schedule"). In no event however
shall the total compensation paid to CONSULTANT exceed $38,600.
3. Exhibit `B" (Scope of Services) of the original agreement is hereby replaced with the attached
Exhibit "B".
4. Exhibit "C" (Milestone Schedule) of the original agreement is hereby replaced with the
attached Exhibit "C".
5. This Amendment shall be effective on 10/30/2019.
6. Except as expressly modified herein, all of the provisions of the Original Agreement shall
remain in full force and effect. In the case of any inconsistencies between the Original Agreement and
this Amendment, the terms of this Amendment shall control.
7. This Amendment may be executed in counterparts, each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the
dates set forth besides their signatures below.
CITY OF GILROY
By: / ..
[signature]
OL I -ac�n
[employee name]
[title/dte�ar ment]
Date: ltI Iti'1 °I
4845-8215-55400 _ I
MDOLINGER104706083
WOOD ENVIRONMENT & INFRASTRUCTURE
SOLUTIONS, C
By:
[signature]
[title] /
Date:
1 ! '
Approved as to Form ATT T:
t
City Attorney 1 r�
4845-8215-55400 _2_
MDOLINGER104706083
EXHIBIT "B"
SCOPE OF SERVICES
Scope of Work
Work to be performed during the July 1, 2019 to June 30, 2020 fiscal year are described below in
Tasks A through F.
Task A — E.10 Construction Site Investigation and Enforcement Support
Amec Foster Wheeler was authorized in FY July 1, 2014 — June 30, 2015 to develop a
"doForms" hand-held application to streamline the City's inspections and increase overall
efficiency by assisting the City to print out inspection reports to mail to entities and query
information needed for reporting and enforcement. In FY July 1, 2015 — June 30, 2016, new
budget authorized inspection doForms. training totaling up to two working days to train the City's
inspector on use of the doForms, follow up with support in response to questions and produce
pdfs for the City after inspections were sent to the doForms cloud for retrieval into database.
During FY July 1, 2016 — June 30, 2017 a new budget was primarily used to follow up with
support and produce pdfs for the City after inspections were sent to the doForms cloud. The
same was true for FY July 1, 2017 — June 30, 2018.
During FY July 1, 2018 — June 30, 2019 inspections were not performed by the City. Since then,
new development has occurred in the City requiring the doForm construction data base to be
updated for current FYs July 1, 2019 through June 30, 2020. The City will give Wood the
updated development sites for construction inspections. This amount may need to be adjusted
should development exceed the assumed amount.
Task B — Data Base Maintenance and Annual Reporting
To support Provision E.10, this task includes monthly database maintenance between the
doForms cloud and the Wood cloud retrieval database program. Additionally, this task includes
annual reporting assistance to the City for construction inspections. The electronic inspection
report will be in excel database of construction sites greater than 1 — acre and registered under
the NPDES Construction General Permit (CGP) and sites less than 1-acre which do not require
CGP coverage. The electronic file will be sent to the City via email by July 31 of each fiscal
year.
Task C — E.9 Dry Weather Flow Investigations and Sampling
Provision E.9 includes the requirement to eliminate all unauthorized dry weather discharges to
the MS4 system. Dry weather flow investigations are an annual requirement, therefore during FY
2019 — 2020, ADH Environmental will assist in observations of the seventy-seven outfalls. The
cost estimate assumes sampling of ten outfalls due to a very wet season. Inspections and
sampling will be performed in September 2019. Approximately three days for a team of two
have been budgeted for ADH to perform observations and sampling. Samples will be analyzed
for pH, specific conductance, ammonia, color, surfactants, fluoride, hardness, potassium, and
turbidity per Table 1 indicator Parameters, Section E.9.c Field Sampling to Detect Illicit
Discharges of the MS4. Samples will be sent to Caltest Laboratory located in Napa, California,
in an ice -filled cooler under chain -of -custody procedures. Caltest will provide CEDEN electronic
data deliverable.
Task D- GIS Work including Trash Amendments and Other GIS Coordination
Packaging of GIS Data for Gilroy as needed to coordinate with City Projects involving
stormwater including BMP RAM, the requirements of the State 13383 Trash Amendments
Letter, Valley Water SWRP preparation, etc.
Task E — Coordination of Messaging Materials for Public Outreach and Awareness
Provision E.7 (education and outreach program) of the MS4 requires the City to measurably
increase the knowledge and awareness of stormwater issues amongst the public. Wood will
research and purchase outreach materials with program -specific messaging that raises awareness
about the current stormwater program including dog waste, trash, and the illicit discharge phone
number.
Task F — Project Management, Consultation, Outreach, Miscellaneous
This task includes project management, quality control, budget review, invoicing, consultation,
outreach and miscellaneous tasks as needed. Tasks that exceed the budget of this task will
require a different proposal (work order).
Cost Estimate ,
This proposal requests, for a not to exceed amount of $38,600 from July 1, 2019 through June
30, 2020. Wood will perform the above scope on a time and materials basis at direction of City
staff for the amounts listed below, by task.
Task Cost
Task A — E.10 Construction Site Investigation and Enforcement Support $4,400
Task B — Data Base Maintenance and Annual Reporting $4,800
Task C — E.9 Dry Weather Flow Investigations and Sampling I $20,100
Task D- GIS Work including Trash Amendments and Other GIS Coordination $4,000 1
Task E — Coordination of Messaging Materials for Public Outreach and Awareness $2,300
Task F — Project Management, Consultation, Outreach, Miscellaneous $3,000
Total $38,600
EXHIBIT "C"
MILESTONE SCHEDULE
Wood will perform the scope of services as stated in Exhibit `B" on a time and materials basis at
direction of City staff.