Agreement - Tech Electric - Fire Dept. Phoenix G2 Fire Station Alerting System Equipment Installation - Signed 2021-03-15 -1- 4845-8215-5540v1
MDOLINGER\04706083
FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF GILROY AND TECH
ELECTRIC
WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Tech Electric
(“CONTRACTOR”), entered into that certain agreement entitled Agreement Between City of Gilroy
and Tech Electric, effective on March 15, 2021, hereinafter referred to as “Original Agreement”; and
WHEREAS, City and Contractor, have determined it is in their mutual interest to amend certain
terms of the Original Agreement.
NOW, THEREFORE, FOR VALUABLE CONS IDERATION, THE PARTIES AGREE AS
FOLLOWS:
1. Article 1, 1st paragraph, of the Original Agreement shall be amended to read as follows: This
Agreement will become effective on June 30, 2021 and will continue in effect through November 30,
2021 unless terminated in accordance with the provisions of Article 7 of this Agreement.
2. This Amendment shall become effective on June 30, 2021 and will continue in effect until
November 30, 2021 unless terminated in accordance with the provisions of Article 7 of this
Agreement.
3. Except as expressly modified herein, all of the provisions of the Original Agreement shall
remain in full force and effect. In the case of any inconsistencies between the Original Agreement and
this Amendment, the terms of this Amendment shall control.
4. This Amendment may be executed in counterparts, each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the
dates set forth besides their signatures below.
CITY OF GILROY Tech Electric
By: By:
[signature] [signature]
Jimmy Forbis Bob McCabe
[employee name] [name]
City Administrator President/Owner
[title/department] [title]
Date:
Date:
DocuSign Envelope ID: 7A51223E-E490-4995-993B-544D2BE3419F
-2- 4845-8215-5540v1
MDOLINGER\04706083
Approved as to Form ATTEST:
City Attorney Interim City Clerk
DocuSign Envelope ID: 7A51223E-E490-4995-993B-544D2BE3419F
City of Gilroy
Agreement/Contract Tracking
Today’s Date:
July 19, 2021 Your Name: Jennifer Fortino
Contract
Type:
Services over $5k - Contractor -
NO ENG OR DESIGN
Phone Number: 408-846-0371
Contract Effective Date:
(Date contract goes into effect)
6/30/2021
Contract Expiration Date: 11/30/2021
Contractor / Consultant Name:
(if an individual’s name, format as
last name, first name)
Tech Electric
Contract Subject:
(no more than 100 characters)
Addendum to Fire Department Phoenix G2 Fire Station Alerting System
Equipment Installation Agreement
Contract Amount:
(Total Amount of contract. If no
amount, leave blank)
$83,971
By submitting this form, I confirm
this information is complete:
Date of Contract
Contractor/Consultant name and complete address
Terms of the agreement (start date, completion date or “until
project completion”, cap of compensation to be paid)
Scope of Services, Terms of Payment, Milestone Schedule and
exhibit(s) attached
Taxpayer ID or Social Security # and Contractors License # if
applicable
Contractor/Consultant signer’s name and title
City Administrator or Department Head Name, City Clerk
(Attest), City Attorney (Approved as to Form)
Routing Steps for Electronic Signature
Risk Manager
City Attorney Approval As to Form
City Administrator or Department Head
City Clerk Attestation
DocuSign Envelope ID: 7A51223E-E490-4995-993B-544D2BE3419F
February 12, 2021
City of Gilroy, CA
Gilroy Fire Department - Administration
RE: Phoenix G2 - Station Alerting System – G2 Certified Installer
To Whom It May Concern:
The City of Gilroy and its Fire Department have chosen the Phoenix G2 Fire Station
Alerting System (the “System”) as its alerting standard. The City is acquiring station components of the
System for its three fire stations.
US Digital Designs, Inc. (“USDD”) is the sole manufacturer of the Phoenix G2 Fire Station Alerting
system. As the manufacturer of the System, USDD requires all installation of the station-level
components of the System be performed by an electrical (low-voltage) installation contractor trained
and certified by USDD. USDD certification training is designed to acquaint the installer with the special
features of the System, the mission critical aspects of the System, and proper installation as
recommended by USDD. Installation by a G2 Certified Installer allows USDD to warrant and provide
service and support for the System.
Robert “Bob” McCabe of Tech Electric has undergone USDD certified training and has current
certifications from USDD. Tech Electric is currently the only G2 certified installer in the Santa Clara
County / Gilroy area that is qualified to perform the proper installation of the System. The City’s use of
Tech Electric for installation of the System in its stations will allow USDD to warranty the System and
provide service and support.
Please let me know if I may answer any additional questions. Thank you for the opportunity to support
your community.
Sincerely,
Dominic Magnoni
Vice President
dmagnoni@usdd.com
US Digital Designs, Inc.
1835 E. 6th Street, Suite 27
Tempe, Arizona 85281
Telephone: (602) 687-1730
Fax: (480) 290-7892
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From: LeeAnn McPhillips [LeeAnn.McPhillips@ci.gilroy.ca.us]
To: Anne Bybee [Anne.Bybee@ci.gilroy.ca.us], Jennifer Fortino
[Jennifer.Fortino@ci.gilroy.ca.us]
Subject: RE: Contract Question
Sent: Mon 7/19/2021 10:35 AM GMT-07:00
Importance: Normal
Hello,
Technically, a new contract would be required, but given the situation, and
after talking with Harjot, let’s go with an amendment to extend the date of the
contract. Please include in the wording that the effective date of the amendment
is 6/30/21.
Thanks
LM
LeeAnn McPhillips, MPA, SPHR, IPMA-SCP
Administrative Services & Human Resources Director/Risk Manager
City of Gilroy
Administrative Services & Human Resources/Risk Management Department
[cid:image005.png@01D77C89.BFAC1A90]7351 Rosanna Street
Gilroy, CA 95020
www.cityofgilroy.org<http://www.cityofgilroy.org/>
main # (408) 846-0228
direct # (408) 846-0205
fax # (408) 846-0200
leeann.mcphillips@cityofgilroy.org<mailto:leeann.mcphillips@cityofgilroy.org>
[cid:image003.png@01D77C89.BFA2A4B0] [cid:image004.png@01D77C89.BFA2A4B0]
This e-mail transmission contains information that is intended to be
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addressee you are hereby notified that you are not authorized to read, print,
retain, copy or disseminate this communication without the consent of the sender
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From: Anne Bybee <Anne.Bybee@ci.gilroy.ca.us>
Sent: Monday, July 19, 2021 9:08 AM
To: LeeAnn McPhillips <LeeAnn.McPhillips@ci.gilroy.ca.us>
Cc: Jennifer Fortino <Jennifer.Fortino@ci.gilroy.ca.us>
Subject: FW: Contract Question
Hi LeeAnn
I assume new contract is required since original contract expired. Can you
advise please?
Thanks,
Anne
From: Jennifer Fortino
<Jennifer.Fortino@ci.gilroy.ca.us<mailto:Jennifer.Fortino@ci.gilroy.ca.us>>
DocuSign Envelope ID: 7A51223E-E490-4995-993B-544D2BE3419F
Sent: Monday, July 19, 2021 8:32 AM
To: Anne Bybee <Anne.Bybee@ci.gilroy.ca.us<mailto:Anne.Bybee@ci.gilroy.ca.us>>
Subject: Contract Question
Hello,
The Fire Department has a contract with Tech Electric for installation of
equipment for our new station alerting package. The project has been delayed
because due to scheduling conflicts with our IT department. The original
contract with Tech Electric actually ended on 6/30/2021. Do I need to complete
a new contract with Tech Electric, or can I process an amendment to the original
contract?
Thank you and please let me know if you have any questions.
Regards,
Jennifer
Jennifer Fortino
Management Analyst
Gilroy Fire Department
7070 Chestnut St.
Gilroy, CA 95020
408-846-0371
DocuSign Envelope ID: 7A51223E-E490-4995-993B-544D2BE3419F