Agreement - Lynx Technologies, Inc. - 3rd Amendment - GIS Support and Maintenance - Signed 2021-07-31City of Gilroy
Agreement/Contract Tracking
Today’s Date:
October 4, 2021 Your Name: Carina Baksa
Contract
Type:
Services over $5k - Consultant Phone Number: 408-846-0215
Contract Effective Date:
(Date contract goes into effect)
7/31/2021
Contract Expiration Date: 7/31/2022
Contractor / Consultant Name:
(if an individual’s name, format as
last name, first name)
Lynx Technologies, Inc.
Contract Subject:
(no more than 100 characters)
3rd Amendment to Agreement
Contract Amount:
(Total Amount of contract. If no
amount, leave blank)
Increase of $326,325
By submitting this form, I confirm
this information is complete:
Date of Contract
Contractor/Consultant name and complete address
Terms of the agreement (start date, completion date or “until
project completion”, cap of compensation to be paid)
Scope of Services, Terms of Payment, Milestone Schedule and
exhibit(s) attached
Taxpayer ID or Social Security # and Contractors License # if
applicable
Contractor/Consultant signer’s name and title
City Administrator or Department Head Name, City Clerk
(Attest), City Attorney (Approved as to Form)
Routing Steps for Electronic Signature
Risk Manager
City Attorney Approval As to Form
City Administrator or Department Head
City Clerk Attestation
DocuSign Envelope ID: D7A1B478-7438-46A4-BF79-E7AB1318F2B3
4835-2267-0361v1 LAC\04706083 -1-
THIRD AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN THE CITY OF
GILROY AND LYNX TECHNOLOGIES, INC.
WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Lynx Technologies, Inc.
entered into that certain agreement entitled “Agreement for Services”, effective on July 31, 2018,
hereinafter referred to as “Original Agreement”; and
WHEREAS, City and Lynx Technologies, Inc. have determined it is in their mutual interest to
amend certain terms of the Original Agreement.
NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS
FOLLOWS:
1. The first paragraph of Article 1 (Term of Agreement) of the Original Agreement shall be
amended to read as follows:
“This Amendment will become effective on July 31, 2018 and continue in effect through July
31, 2022 unless terminated in accordance with the provisions of Article 7 of this Agreement.”
2. Article 4, Section A (Consideration) of the Original Agreement shall be amended to read as
follows:
“In consideration for the services to be performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amounts set forth in Exhibit “D” (“Payment Schedule”). In no event
however shall the total compensation paid to CONTRACTOR exceed $326,325.
3. Exhibit “B” (Scope of Services) of the original agreement is hereby replaced with the attached
Exhibit “B”.
4. This Amendment shall be effective on August 2, 2021.
5. Except as expressly modified herein, all of the provisions of the Original Agreement shall remain
in full force and effect. In the case of any inconsistencies between the Original Agreement and this
Amendment, the terms of this Amendment shall control.
6. This Amendment may be executed in counterparts, each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the
dates set forth besides their signatures below.
DocuSign Envelope ID: D7A1B478-7438-46A4-BF79-E7AB1318F2B3
4835-2267-0361v1 LAC\04706083 -1-
CITY OF GILROY LYNX TECHNOLOGIES, INC.
By:
By:
[signature]
Jimmy Forbis [signature]
Patrick Kelleher
[employee name]
City Administrator [name]
CEO
[title/department] [title]
Date: Date:
Approved as to Form ATTEST:
City Attorney City Clerk
DocuSign Envelope ID: D7A1B478-7438-46A4-BF79-E7AB1318F2B3
10/5/202110/12/2021
4835-2267-0361v1 LAC\04706083 -1-
EXHIBIT “B”
SCOPE OF SERVICES
Item Previous
Year
Funding
2021/2022
Hrs./
Month
Hourly
Rate $ / Month $ / Year
1.A Public Works Maintenance:
Land base mapping, addresses, streets, parcels,
utilities (water, sewer, storm)
$43,670 56 $65 $3,640 $43,670
1.B Planning Maintenance:
overlays for downtown, general plan, planning
maps: VMT, PUDs, farmland, CEQA IS, agency
data imports)
$7,800 10 $65 $650 $7,800
1.C Fire Department Maintenance
Monthly street and address database updates. Wall
map updates.
$2,340 3 $65 $195 $2,340
1.D Police CAD Updates
Approximately every 4–6 weeks, update GIS
Address points and Streets in Police Dept. CAD
template Maverick Mapping software.
1. Import into the Test environment, verify
addresses and streets for updates. Fix any
problems that might arise.
2. Back up current Live maps and data, Import into
the Live environment
Dispatch will confirm to make sure everything is
working correctly. If there are any problems the
CAD will be switched back to the previous version.
$3,120 4 $65 $260 $3,120
1.E Open Data Portal
Work with ESRI’s Open Data environment to
provide systematic and automated data for the
City’s mission to provide data for public
consumption.
$1,560 2 $65 $130 $1,560
2.0 GIS Training and Onsite Support:
Meet with staff on a as needed basis, collectively
develop GIS based user-defined needs and
priorities. Task assumes meeting or training 6
hours every 2 months.
$3,060 As
Needed $85 As Needed $0
3.0 GIS Web Viewer, Development, and
Administration:
With new City implemented and more robust web
viewer using ArcGIS Server and Geocortex
environments: Simplify public noticing tool,
integrate MTC data with City’s GIS to allow for
more advanced reporting, improve Planning Dept.
vicinity map, add a tool for track changes, and
improve search tools. Increase viewers (planning,
public works, front counter, public data, etc.),
increase ability to control default data layer
symbology and display, simplify addition of new
$6,240 8 $65 $520 $0*
DocuSign Envelope ID: D7A1B478-7438-46A4-BF79-E7AB1318F2B3
4835-2267-0361v1 LAC\04706083 -1-
*These are one-time projects that have been previously allocated a budget via amendment #2 and are reflected in the
contact capacity for this agreement.
layers, creation of functional search bar, open street
map aerial, tool expansion, parcel query tool and
mailing label generator, simplified parcel and
shapefile buffering.
4.A Land Management System GIS
Integration
Work with City IT and Tyler Technologies staff to
integrate GIS and EnerGov Permit Tracking.
Attend meeting, site configuration, data schema
changes and migration as required. Ongoing
management and maintenance as required.
$10,200 10 $85 $850 $0*
4.B GIS Migration to City Hall
Work with City IT to install ArcGIS Server
Enterprise and Latitude Geographics’ Geocortex
software. Configure users and security, migrate
sites from current hosted environment to on-
premise. Testing.
Ongoing maintenance and management on-site as
required and remotely.
$20,400 20 $85 $1,700 $0*
4.C Address Check Correction Assistance
Develop a Master Address database in GIS that can
be used to validate other business systems. Three
development phases: 1) Extract existing data
resources: finance, old permitting system, etc and
side-by-side comparison with GIS. Modify existing
GIS schema to identify source and validation
mechanism; 2) Purchase / Validate outcome of 1)
against CAS-certified vendor. Example,
SmartyStreets. This will return a list of certification
codes for all addressable records; 3) Field mapping
and verification using GIS Collector App. Using 1
and 2 tasks above, identified ‘hot spots’ such as
downtown to physically walk targeted areas to
confirm or reject addresses.
$15,600 20 $65 $1,300 $0*
5.0 Miscellaneous Ad hoc Requests:
provide additional services to the City only as
requested and approved by the City.
$7,000 As
Needed $65 As Needed $5,000
Totals $120,990 75 $4,875 $63,490
DocuSign Envelope ID: D7A1B478-7438-46A4-BF79-E7AB1318F2B3