01/10/2023 Arts and Culture Commission Regular Agenda PacketARTS AND CULTURE COMMISSION AGENDA
CITY OF GILROY
REGULAR MEETING | 6:30 PM
TUESDAY, JANUARY 10, 2023
CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA
95020
In compliance with the Americans with Disabilities Act, the City will make
reasonable arrangements to ensure accessibility to this meeting. If you need
special assistance to participate in this meeting, please contact the City Clerk’s
Office at least 72 hours prior to the meeting at (408) 846-0204 or
cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be
m ade.
Materials related to an item on this agenda submitted to the City of Gilroy Arts and Culture Commission after
distribution of the agenda packet are available with the agenda packet on the City website at
www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO
RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE,
CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each
person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons
wishing to address the Commission are requested, but not required, to complete a Speaker’s Card
located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this
meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to
the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the
Commission on any other item on this AGENDA is requested, but not required, to fill out a
speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the
item.
The agenda for this regular meeting is as follows:
1. CALL TO ORDER
2. APPROVAL OF MINUTES
2.1. November 8, 2022 Minutes
3. APPROVAL OF AGENDA
4. SECRETARY'S REPORT
January 11, 2023 6:30 PM Arts and Culture Commission Arts
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and Culture Commission Agenda
5. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
6. NEW BUSINESS
6.1. Selection of Chair and Vice-Chair of Arts and Culture Commission
6.2. Bench Plaque Inscription in Memory of Ren, Wei Qiang
6.3. Quarterly Report (January – March 2023) from Gilroy Arts Alliance
7. OLD BUSINESS
7.1. Review 2022 Arts and Culture Commission Work Plan
8. COMMISSION COMMENTS
9. STAFF COMMENTS
10. ADJOURNMENT
Arts and Culture Commission Arts and Culture
Page 2 Commission Agenda
January 11, 2023 6:30 PM
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CITY OF GILROY
ARTS AND CULTURE COMMISSION
(“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the
Gilroy community.”)
REGULAR MEETING
NOVEMBER 8, 2022
6:30 p.m.
City Council Chambers
7351 Rosanna Street
Gilroy, CA 95020
MINUTES
I. CALL TO ORDER
The meeting was called to order at 6:39 PM
II. FLAG SALUTE
III. SECRETARY'S REPORT
The agenda was posted on Friday, November 4, 2022 at 3:30 PM
Attendee Name Title Status Arrived
Lisa Carter Commissioner Present
Camille McCormack Commissioner Present
Alexandra Perdew Vice-Chair Present
Melanie Reynisson Chair Present
Federico Saldana Commissioner Absent
IV. APPROVAL OF MINUTES
A. Arts and Culture Commission - Regular Meeting - Oct 11, 2022 6:30 PM
Motion was made by Commissioner Lisa Carter to approve the minutes of
October 11, 2022. Motion seconded by Commissioner Camille McCormack.
Motion passed 4-0.
V. APPROVAL OF AGENDA
Motion was made by Commissioner Carter to approve the Agenda. Motion
seconded by Vice-Chair Alexandra Perdew. Motion passed 4-0.
VI. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
VII. NEW BUSINESS
A. Adopt Meeting Calendar for the Arts & Culture Commission for 2023
Commissioners discussed the proposed meeting dates for Calendar Year 23.
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Commissioners decided to not go dark in the month of December. Meetings
will be kept on 2nd Tuesdays of the month at 6:30 PM in Council Chambers.
There will be 11 Regular meetings scheduled with the Retreat to be held on
March 14, 2023 following the Regular meeting of the same day. The month of
July will be dark, meaning there will be no Regular meeting scheduled for that
month.
Motion was made by Chair Melanie Reynisson to adopt the Regular Meeting
and Retreat dates for the calendar year 2023 as amended. Motion was
senconded by Commissioner Carter. Motion passed 4-0.
VIII. OLD BUSINESS
A. Review and Update Ongoing 2022 Arts and Culture Commission Work
Plan
1. Staff Report: Carina Baksa, Management Analyst
2. Public Comment
3. Possible Action:
Review and Update Ongoing 2022 Arts and Culture Commission Work
Plan
1. GPS Art Trail - no new update, Chair Reynisson is following up with City on new
timeline.
2. Fundraising - Cocoa with Santa proposed for December 17, 2022. Original plan may
not work so a Special meeting may be scheduled to iron out the details of this event.
It may end up not being a fundraising event after all. Fundraising events such as a
Diwali Festival and a Holi run are still planned for 2023.
3. Arts & Culture Events in Downtown - Commissioner Perdew taught music classes
as part of 6th Street Studios’ Summer Camps program.
4. Chair Reynisson is working developing a claim form for the Grant recipients to
submit for Reimbursement.
IX. FINANCIAL REPORT
A. Financial Report for the Quarter Ending September 30, 2022
1. Staff Report: Carina Baksa, Management Analyst
2. Public Comment
3. Possible Action:
Accept Financial Reports for the Quarter Ending September 30, 2022
1. The Arts & Culture Commission Donations fund has a balance of $1,269.48 as of
September 30, 2022.
2. The Public Art Project Fund has a balance of $14,663.58 as of September 30,
2022. $4,508.19 are held on Reserve for various Public Art maintenance and
$10,155.39 remain available for use.
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3. Motion was made by Commissioner McCormack to accept the Financial Report.
Motion was seconded by Commissioner Perdew. Motion passed 4-0.
X. COMMISSION COMMENTS (Arts-Related)
1. Chair Reynisson reported meeting with other Arts & Culture Commission Chairs
around the County and working together to share and provide support to each other
with ideas and resources. Reynisson also mentioned that the City is looking to
incorporate artistic elements in the downtown project on Railroad street, maybe in
the lighting. She asked Staff how can the ACC get their ideas heard at this stage?
Staff will look into the appropriate person/channel.
2. Commissioner Carter mentioned that she wants a Masquerade Ball next year. This
may be discussed as an agenda item in the future.
3. Vice-Chair Perdew mentioned talking with 6th Street Studios to include Middle
School and Elementary School ages in the Art Walks in the future.
XI. STAFF REPORTS
1. Staff Carina Baksa introduced Adam Henig as the new Staff Liaison for the Arts &
Culture Commission as she will be moving to work for another department within
the City.
2. Staff Baksa reported that $30,000 donation from D.R. Horton has been received
and deposited in the Public Art Fund. This was in-lieu of a Public Art piece at The
Cottages Development. ACC will see this in their next quarter’s Financial report.
XII. ADJOURNMENT
The meeting adjourned at 7:38 PM
Carina Baksa,
Recreation Division
Recording Secretary
City of Gilroy
STAFF REPORT
Agenda Item Title:
Meeting Date:
From:
Department:
Submitted By:
Prepared By:
Selection of Chair and Vice-Chair of the Arts and Culture
Commission
January 10, 2023
Adam Henig, Recreation Manager
Recreation
Adam Henig, Recreation Manager
Adam Henig, Recreation Manager
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Motion and vote for the selection of commission Chair and Vice-Chair of the Arts and
Culture Commission.
EXECUTIVE SUMMARY
At the beginning of the calendar year, the Arts and Culture Commission will motion to
select a chair and vice-chair to serve until the end of this calendar year (2023). The Chair’s
main function is to preside over the commission meeting and approve the agenda prior to
posting. If the Chair is not present at the meeting, the Vice-Chair will be the presiding
officer. The new Chair will take over duties following this meeting.
BACKGROUND
In 2022, the Chair of the commission was Melanie Reynisson and Vice-Chair was
Alexandra Perdew.
ANALYSIS
None.
City Council Meeting City of Gilroy Page 2 of 2
January 10, 2023
Selection of Chair and Vice-Chair of Arts and Culture Commission
ALTERNATIVES
None.
FISCAL IMPACT/FUNDING SOURCE
None.
PUBLIC OUTREACH
None.
NEXT STEPS
None.
Attachments:
1. None
City of Gilroy
STAFF REPORT
Agenda Item Title:
Meeting Date:
From:
Department:
Submitted By:
Prepared By:
Approval of the Bench Plaque Inscription in Memory of Ren,
Wei Qiang
January 10, 2023
Adam Henig, Recreation Manager
Recreation
Adam Henig, Recreation Manager
Adam Henig, Recreation Manager
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Review and approve inscription for bench plaque in memory of Ren, Wei Qiang.
EXECUTIVE SUMMARY
The family of Ren, Wei Qiang have purchased a bench plaque to honor his memory. The
Arts and Culture Commission is asked to approve the following inscription:
In Loving Memory of
Ren, Wei Qiang
1940-2022
Husband, Father, Grandfather, Friend
The proposed location of the plaque will be at Cydney Casper Park.
Per the Bench Plaque Program, the criteria requires a maximum of 4 lines, 56 spaces per
line including blank spaces.
BACKGROUND
None.
City Council Meeting City of Gilroy Page 2 of 2
January 10, 2023
Bench Plaque Inscription in Memory of Ren, Wei Qiang
ANALYSIS
None.
ALTERNATIVES
None.
FISCAL IMPACT/FUNDING SOURCE
The cost of the plaque is paid for by the applicant.
PUBLIC OUTREACH
None.
NEXT STEPS
If approved, staff will place the order for the plaque inscription and then complete the
installation.
Attachments:
1.
January 2023
• January is our Social Awareness Month.
• This month the exhibit is titled “Rise” and represents the artwork by the Men of
Elmwood Prison. The reception will be held on January 23rd from 12:00 – 4:00 p.m.
Average attendance expected approximately 75 - 100 people.
• Limelight Theater has a scheduled performance at the Gilroy Center for the Arts from
January 20 - February 11, 2023.
February 2023
• Black History Month Exhibit. Celebrating Black artists, photographers, sculptors, poets,
etc. The reception is planned for Saturday, February 18th from 1-4 p.m.
March 2023
• The exhibit “Colors of Nature” by photographer Noah Kleinmaier is a first for this
talented, young photographer. His landscape art is stunning and very colorful. The
reception date has not yet been scheduled.
City of Gilroy
STAFF REPORT
Agenda Item Title:
Meeting Date:
From:
Department:
Submitted By:
Prepared By:
Review of the 2022 Arts and Culture Commission Work Plan
January 10, 2023
Adam Henig, Recreation Manager
Recreation
Adam Henig, Recreation Manager
Adam Henig, Recreation Manager
Promote Economic Development Activities STRATEGIC PLAN GOALS
Ensure Neighborhood Equity from City Services Maintain and Improve City
Infrastructure
RECOMMENDATION
Review and update the 2022 Arts and Culture Commission Work Plan.
EXECUTIVE SUMMARY
This is a review of the Arts and Culture Commission 2022 Work Plan. At each monthly
meeting, the Commission reviews its work plan to ensure the assignments are completed
or in the process of being completed. A new work plan will be developed during the 2023
Arts & Culture Commission Retreat, which will be held on March 14, 2023.
BACKGROUND
None.
ANALYSIS
None.
ALTERNATIVES
City Council Meeting City of Gilroy Page 2 of 2
January 10, 2023
Review 2022 Arts and Culture Commission Work Plan
None.
FISCAL IMPACT/FUNDING SOURCE
None.
PUBLIC OUTREACH
None.
NEXT STEPS
Continue to update the work plan until all items are complete.
Attachments:
1. ACC 2023 Work Plan
Adopted
2022 Arts and Culture Commission Work Plan
Project Name Deliverable in 12
months
Lead Commissioner
Work
City Council
Priority Status
GPS Art Trail
Provide GPS coordinates for
public art projects in Gilroy
Assist citywide effort to incorporate public art on a city GPS map
Melanie Reynisson
Maintain & Improve
City Infrastructure
Project from City's side may be on hold for now, will
update when new information is available. ACC took
photos to give to City staff.
Fundraising
1. Update bench plaque map
2. Sell 4 Bench Plaques
3. Fundraise $5,000-$10,000
Alexandra Perdew Lisa Carter
Camille McCormack
1. Continue to advertise the installation of bench plaques
2. Organize one Fundraising Event/Gala
Maintain & Improve
City Infrastructure With the exception of the bench plaque, there are no
current fundraising plans.
Arts & Culture Events
in Downtown
1. Assist with one High School
Aged Art Show
2. Assist or Coordinate one
activity involving community
engagement
Alexandra Perdew Federico Saldana Melanie Reynisson Assist with bringing events such as Art Festivals to downtown to attract people and increase revenue downtown
Promote Economic
Development
Activities
-Assisted with High School Student Art show held on
May 20, 2022 in coordination with 6th Street Gallery. -
2 members attended Chalk Festival to promote the
Commission andincrease its visibility within the
community.
ACC Grant Program
Establish criteria, call for
applications, issue award(s)
before June 30, 2022.
Create ongoing engagement with local Artists through Grant Award
Melanie Reynisson
Neighborhood
Equity
Awarded M.A.N.O.S the First Annual Community
Engagement Award for Sidewalk Chalk Art Event,
which was held on October 8, 2022
Updated December 23, 2022