Agreement - Moore Iacofanco Goltsman, Inc. (MIG) - JEDI Consultant - Signed 2023-01-17City of Gilroy
Agreement/Contract Tracking
Today’s Date:
January 10, 2023 Your Name: Bryce Atkins
Contract
Type:
Services over $5k - Consultant Phone Number: (408)846-0210
Contract Effective Date:
(Date contract goes into effect)
11/21/2022
Contract Expiration Date: 12/31/2024
Contractor / Consultant Name:
(if an individual’s name, format as
last name, first name)
Moore Iacofanco Goltsman, Inc. (MIG)
Contract Subject:
(no more than 100 characters)
JEDI Consultant (Revised per legal)
Contract Amount:
(Total Amount of contract. If no
amount, leave blank)
$114,905
By submitting this form, I confirm
this information is complete:
Date of Contract
Contractor/Consultant name and complete address
Terms of the agreement (start date, completion date or “until
project completion”, cap of compensation to be paid)
Scope of Services, Terms of Payment, Milestone Schedule and
exhibit(s) attached
Taxpayer ID or Social Security # and Contractors License # if
applicable
Contractor/Consultant signer’s name and title
City Administrator or Department Head Name, City Clerk
(Attest), City Attorney (Approved as to Form)
Routing Steps for Electronic Signature
Risk Manager
City Attorney Approval As to Form
City Administrator or Department Head
City Clerk Attestation
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TYPE OF
PROCURMENT
DOLLAR THRESHOLD / SIGNING AUTHORITY
STAFF LEVEL DEPARTMENT HEAD CITY ADMINISTRATOR COUNCIL APPROVAL
$0-$999.99 $1,000-$49,999.99 $50,000-$99,999.99 $100,000-Above
EQUIPMENT
/SUPPLIES/
MATERIALS
Furniture, hoses,
parts, pipe
manholes, office
supplies, fuel, tools,
PPE items, etc…
Vendor selection at
discretion of staff
Payment Method
Purchase Card or
Payment Request (if
vendor does not accept
credit cards)
Informal
bid/quotation –
3 quotes (verbal
or written)
Purchasing
Summary form
w/ Purchasing
Approval
Purchase
Requisition
Payment Method
Purchase Order*
Informal
bid/quotation –
3 written quotes
Purchasing
Summary form w/
City Administrator
Approval
Purchase
Requisition
Payment Method
Purchase Order
Formal Bid
Advertisement
Council Approval
Purchase
Requisition signed
by City
Administrator
Payment Method
Purchase Order
GENERAL SERVICES
Janitorial, landscape
maintenance,
equipment repair,
installation, graffiti
abatement, service
inspections,
uniform cleaning,
etc…
Vendor selection at
discretion of staff
May require insurance
documents depending
on scope/ nature of
work
Payment Method
Purchase Card (if
incorporated)
Signed Payment Request (if sole
proprietor or partner)
Informal
bid/quotation –
3 quotes (verbal
or written)
Purchasing
Summary form
w/ Department
Head Approval
Standard
Agreement
Purchase
Requisition
Payment Method
Purchase Order*
Informal Bid/RFP
quotation – 3
written quotes
Purchasing
Summary form w/
City Administrator
Approval
Standard
Agreement
Purchase
Requisition
Payment Method
Purchase Order
Formal
Bid/RFP/RFQ
Advertisement
Council Approval
Standard
Agreement
Purchase
Requisition
Payment Method
Purchase Order
PROFESSIONAL
SERVICES
Consultants,
architects,
designers, auditors,
etc...
Vendor selection at the
discretion of staff
Purchase Summary
Form w/ Purchasing
Approval
Standard Agreement
signed by Department
Head
Purchase Requisition
Payment Method
Purchase Order
RFP/RFQ to at
least 3
consultants
Purchase
Summary Form
w/ Department
Head Approval
Standard
Agreement
Purchase
Requisition
Payment Method
Purchase Order
RFP/RFQ to a list
of consultants
Evaluation
Spreadsheet w/
City Administrator
Approval
Standard
Agreement
Purchase
Requisition
Payment Method
Purchase Order
Formal RFP/RFQ
Advertisement
Council Approval
Standard
Agreement signed
by City
Administrator
Purchase
Requisition
Payment Method
Purchase Order
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AGREEMENT FOR SERVICES
(For contracts over $5,000 - CONSULTANT)
This AGREEMENT made this 21st day of November, 2022, between:
CITY: City of Gilroy, having a principal place of business at
7351 Rosanna Street, Gilroy, California
and CONSULTANT: Moore Iacofano Goltsman, Inc., having a principal place of business at 800
Hearst Avenue, Berkeley, CA 94710.
ARTICLE 1. TERM OF AGREEMENT
This Agreement will become effective on November 21, 2022 and will continue in effect through
December 31, 2024 unless terminated in accordance with the provisions of Article 7 of this
Agreement.
Any lapse in insurance coverage as required by Article 5, Section D of this Agreement shall
terminate this Agreement regardless of any other provision stated herein. ______
Initial
ARTICLE 2. INDEPENDENT CONTRACTOR STATUS
It is the express intention of the parties that CONSULTANT is an independent contractor and not
an employee, agent, joint venturer or partner of CITY. Nothing in this Agreement shall be
interpreted or construed as creating or establishing the relationship of employer and employee
between CITY and CONSULTANT or any employee or agent of CONSULTANT. Both parties
acknowledge that CONSULTANT is not an employee for state or federal tax purposes.
CONSULTANT shall not be entitled to any of the rights or benefits afforded to CITY’S
employees, including, without limitation, disability or unemployment insurance, workers’
compensation, medical insurance, sick leave, retirement benefits or any other employment
benefits. CONSULTANT shall retain the right to perform services for others during the term of
this Agreement.
ARTICLE 3. SERVICES TO BE PERFORMED BY CONSULTANT
A.Specific Services
CONSULTANT agrees to: Perform the services as outlined in Exhibit “A” (“Specific
Provisions”) and Exhibit “B” (“Scope of Services”), within the time periods described in Exhibit
“C” (“Milestone Schedule”).
B.Method of Performing Services
CONSULTANT shall determine the method, details and means of performing the above-described
services. CITY shall have no right to, and shall not, control the manner or determine the method
of accomplishing CONSULTANT’S services.
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C. Employment of Assistants
CONSULTANT may, at the CONSULTANT’S own expense, employ such assistants as
CONSULTANT deems necessary to perform the services required of CONSULTANT by this
Agreement, subject to the prohibition against assignment and subcontracting contained in
Article 5 below. CITY may not control, direct, or supervise CONSULTANT’S assistants in the
performance of those services. CONSULTANT assumes full and sole responsibility for the
payment of all compensation and expenses of these assistants and for all state and federal income
tax, unemployment insurance, Social Security, disability insurance and other applicable
withholding.
D. Place of Work
CONSULTANT shall perform the services required by this Agreement at any place or location
and at such times as CONSULTANT shall determine is necessary to properly and timely perform
CONSULTANT’S services.
ARTICLE 4. COMPENSATION
A. Consideration
In consideration for the services to be performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amounts set forth in Exhibit “D” (“Payment Schedule”). In no event
however shall the total compensation paid to CONSULTANT exceed One Hundred Fourteen
Thousand, Nine Hundred Five Dollars ($114,905.00).
B. Invoices
CONSULTANT shall submit invoices for all services rendered.
C. Payment
Payment shall be due according to the payment schedule set forth in Exhibit “D”. No payment
will be made unless CONSULTANT has first provided City with a written receipt of invoice
describing the work performed and any approved direct expenses (as provided for in Exhibit “A”,
Section IV) incurred during the preceding period. If CITY objects to all or any portion of any
invoice, CITY shall notify CONSULTANT of the objection within thirty (30) days from receipt
of the invoice, give reasons for the objection, and pay that portion of the invoice not in dispute. It
shall not constitute a default or breach of this Agreement for CITY not to pay any invoiced amounts
to which it has objected until the objection has been resolved by mutual agreement of the parties.
D. Expenses
CONSULTANT shall be responsible for all costs and expenses incident to the performance of
services for CITY, including but not limited to, all costs of equipment used or provided by
CONSULTANT, all fees, fines, licenses, bonds or taxes required of or imposed against
CONSULTANT and all other of CONSULTANT’S costs of doing business. CITY shall not be
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responsible for any expenses incurred by CONSULTANT in performing services for CITY, except
for those expenses constituting “direct expenses” referenced on Exhibit “A.”
ARTICLE 5. OBLIGATIONS OF CONSULTANT
A. Tools and Instrumentalities
CONSULTANT shall supply all tools and instrumentalities required to perform the services under
this Agreement at its sole cost and expense. CONSULTANT is not required to purchase or rent
any tools, equipment or services from CITY.
B. Workers’ Compensation
CONSULTANT agrees to provide workers’ compensation insurance for CONSULTANT’S
employees and agents and agrees to hold harmless, defend with counsel acceptable to CITY and
indemnify CITY, its officers, representatives, agents and employees from and against any and all
claims, suits, damages, costs, fees, demands, causes of action, losses, liabilities and expenses,
including without limitation reasonable attorneys’ fees, arising out of any injury, disability, or
death of any of CONSULTANT’S employees.
C. Indemnification of Liability, Duty to Defend
1. As to professional liability, to the fullest extent permitted by law, CONSULTANT
shall defend, through counsel approved by CITY (which approval shall not be unreasonably
withheld), indemnify and hold harmless CITY, its officers, representatives, agents and employees
against any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities
and expenses, including without limitation attorneys’ fees, to the extent arising or resulting directly
or indirectly from any willful or negligent acts, errors or omissions of CONSULTANT or
CONSULTANT’S assistants, employees or agents, including all claims relating to the injury or
death of any person or damage to any property.
2. As to other liability, to the fullest extent permitted by law, CONSULTANT shall
defend, through counsel approved by CITY (which approval shall not be unreasonably withheld),
indemnify and hold harmless CITY, its officers, representatives, agents and employees against any
and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and
expenses, including without limitation attorneys’ fees, arising or resulting directly or indirectly
from any act or omission of CONSULTANT or CONSULTANT’S assistants, employees or
agents, including all claims relating to the injury or death of any person or damage to any property.
D. Insurance
In addition to any other obligations under this Agreement, CONSULTANT shall, at no cost to
CITY, obtain and maintain throughout the term of this Agreement: (a) Commercial Liability
Insurance on a per occurrence basis, including coverage for owned and non-owned automobiles,
with a minimum combined single limit coverage of $1,000,000 per occurrence for all damages due
to bodily injury, sickness or disease, or death to any person, and damage to property, including the
loss of use thereof; and (b) Professional Liability Insurance (Errors & Omissions) with a minimum
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coverage of $1,000,000 per occurrence or claim, and $2,000,000 aggregate; provided however,
Professional Liability Insurance written on a claims made basis must comply with the requirements
set forth below. Professional Liability Insurance written on a claims made basis (including without
limitation the initial policy obtained and all subsequent policies purchased as renewals or
replacements) must show the retroactive date, and the retroactive date must be before the earlier
of the effective date of the contract or the beginning of the contract work. Claims made
Professional Liability Insurance must be maintained, and written evidence of insurance must be
provided, for at least five (5) years after the completion of the contract work. If claims made
coverage is canceled or non-renewed, and not replaced with another claims-made policy form with
a retroactive date prior to the earlier of the effective date of the contract or the beginning of the
contract work, CONSULTANT must purchase so called “extended reporting” or “tail” coverage
for a minimum of five (5) years after completion of work, which must also show a retroactive date
that is before the earlier of the effective date of the contract or the beginning of the contract work.
As a condition precedent to CITY’S obligations under this Agreement, CONSULTANT shall
furnish written evidence of such coverage (naming CITY, its officers and employees as additional
insureds on the Comprehensive Liability insurance policy referred to in (a) immediately above via
a specific endorsement) and requiring thirty (30) days written notice of policy lapse or cancellation,
or of a material change in policy terms.
E. Assignment
Notwithstanding any other provision of this Agreement, neither this Agreement nor any duties or
obligations of CONSULTANT under this Agreement may be assigned or subcontracted by
CONSULTANT without the prior written consent of CITY, which CITY may withhold in its sole
and absolute discretion.
F. State and Federal Taxes
As CONSULTANT is not CITY’S employee, CONSULTANT shall be responsible for paying all
required state and federal taxes. Without limiting the foregoing, CONSULTANT acknowledges
and agrees that:
• CITY will not withhold FICA (Social Security) from CONSULTANT’S
payments;
• CITY will not make state or federal unemployment insurance contributions on
CONSULTANT’S behalf;
• CITY will not withhold state or federal income tax from payment to
CONSULTANT;
• CITY will not make disability insurance contributions on behalf of
CONSULTANT;
• CITY will not obtain workers’ compensation insurance on behalf of
CONSULTANT.
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ARTICLE 6. OBLIGATIONS OF CITY
A. Cooperation of City
CITY agrees to respond to all reasonable requests of CONSULTANT and provide access, at
reasonable times following receipt by CITY of reasonable notice, to all documents reasonably
necessary to the performance of CONSULTANT’S duties under this Agreement.
B. Assignment
CITY may assign this Agreement or any duties or obligations thereunder to a successor
governmental entity without the consent of CONSULTANT. Such assignment shall not release
CONSULTANT from any of CONSULTANT’S duties or obligations under this Agreement.
ARTICLE 7. TERMINATION OF AGREEMENT
A. Sale of Consultant’s Business/ Death of Consultant.
CONSULTANT shall notify CITY of the proposed sale of CONSULTANT’s business no later
than thirty (30) days prior to any such sale. CITY shall have the option of terminating this
Agreement within thirty (30) days after receiving such notice of sale. Any such CITY termination
pursuant to this Article 7.A shall be in writing and sent to the address for notices to
CONSULTANT set forth in Exhibit A, Subsection V.H., no later than thirty (30) days after CITY’
receipt of such notice of sale.
If CONSULTANT is an individual, this Agreement shall be deemed automatically terminated
upon death of CONSULTANT.
B. Termination by City for Default of Consultant
Should CONSULTANT default in the performance of this Agreement or materially breach any of
its provisions, CITY, at CITY’S option, may terminate this Agreement by giving written
notification to CONSULTANT. For the purposes of this section, material breach of this
Agreement shall include, but not be limited to the following:
1. CONSULTANT’S failure to professionally and/or timely perform any of the
services contemplated by this Agreement.
2. CONSULTANT’S breach of any of its representations, warranties or covenants
contained in this Agreement.
CONSULTANT shall be entitled to payment only for work completed in accordance with the
terms of this Agreement through the date of the termination notice, as reasonably determined by
CITY, provided that such payment shall not exceed the amounts set forth in this Agreement for
the tasks described on Exhibit C” which have been fully, competently and timely rendered by
CONSULTANT. Notwithstanding the foregoing, if CITY terminates this Agreement due to
CONSULTANT’S default in the performance of this Agreement or material breach by
CONSULTANT of any of its provisions, then in addition to any other rights and remedies CITY
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may have, CONSULTANT shall reimburse CITY, within ten (10) days after demand, for any and
all costs and expenses incurred by CITY in order to complete the tasks constituting the scope of
work as described in this Agreement, to the extent such costs and expenses exceed the amounts
CITY would have been obligated to pay CONSULTANT for the performance of that task pursuant
to this Agreement.
C. Termination for Failure to Make Agreed-Upon Payments
Should CITY fail to pay CONSULTANT all or any part of the compensation set forth in Article 4
of this Agreement on the date due, then if and only if such nonpayment constitutes a default under
this Agreement, CONSULTANT, at the CONSULTANT’S option, may terminate this Agreement
if such default is not remedied by CITY within thirty (30) days after demand for such payment is
given by CONSULTANT to CITY.
D. Transition after Termination
Upon termination, CONSULTANT shall immediately stop work, unless cessation could
potentially cause any damage or harm to person or property, in which case CONSULTANT shall
cease such work as soon as it is safe to do so. CONSULTANT shall incur no further expenses in
connection with this Agreement. CONSULTANT shall promptly deliver to CITY all work done
toward completion of the services required hereunder, and shall act in such a manner as to facilitate
any the assumption of CONSULTANT’s duties by any new consultant hired by the CITY to
complete such services.
ARTICLE 8. GENERAL PROVISIONS
A. Amendment & Modification
No amendments, modifications, alterations or changes to the terms of this Agreement shall be
effective unless and until made in a writing signed by both parties hereto.
B. Americans with Disabilities Act of 1990
Throughout the term of this Agreement, the CONSULTANT shall comply fully with all applicable
provisions of the Americans with Disabilities Act of 1990 (“the Act”) in its current form and as it
may be amended from time to time. CONSULTANT shall also require such compliance of all
subcontractors performing work under this Agreement, subject to the prohibition against
assignment and subcontracting contained in Article 5 above. The CONSULTANT shall defend
with counsel acceptable to CITY, indemnify and hold harmless the CITY OF GILROY, its
officers, employees, agents and representatives from and against all suits, claims, demands,
damages, costs, causes of action, losses, liabilities, expenses and fees, including without limitation
reasonable attorneys’ fees, that may arise out of any violations of the Act by the CONSULTANT,
its subcontractors, or the officers, employees, agents or representatives of either.
C. Attorneys’ Fees
If any action at law or in equity, including an action for declaratory relief, is brought to enforce or
interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable
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attorneys’ fees, which may be set by the court in the same action or in a separate action brought
for that purpose, in addition to any other relief to which that party may be entitled.
D. Captions
The captions and headings of the various sections, paragraphs and subparagraphs of the Agreement
are for convenience only and shall not be considered nor referred to for resolving questions of
interpretation.
E. Compliance with Laws
The CONSULTANT shall keep itself informed of all State and National laws and all municipal
ordinances and regulations of the CITY which in any manner affect those engaged or employed in
the work, or the materials used in the work, or which in any way affect the conduct of the work,
and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over
the same. Without limiting the foregoing, CONSULTANT agrees to observe the provisions of the
Municipal Code of the CITY OF GILROY, obligating every contractor or subcontractor under a
contract or subcontract to the CITY OF GILROY for public works or for goods or services to
refrain from discriminatory employment or subcontracting practices on the basis of the race, color,
sex, religious creed, national origin, ancestry of any employee, applicant for employment, or any
potential subcontractor.
F. Conflict of Interest
CONSULTANT certifies that to the best of its knowledge, no CITY employee or office of any
public agency interested in this Agreement has any pecuniary interest in the business of
CONSULTANT and that no person associated with CONSULTANT has any interest that would
constitute a conflict of interest in any manner or degree as to the execution or performance of this
Agreement.
G. Entire Agreement
This Agreement supersedes any and all prior agreements, whether oral or written, between the
parties hereto with respect to the rendering of services by CONSULTANT for CITY and contains
all the covenants and agreements between the parties with respect to the rendering of such services
in any manner whatsoever. Each party to this Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone
acting on behalf of any party, which are not embodied herein, and that no other agreement,
statement or promise not contained in this Agreement shall be valid or binding.
No other agreements or conversation with any officer, agent or employee of CITY prior to
execution of this Agreement shall affect or modify any of the terms or obligations contained in
any documents comprising this Agreement. Such other agreements or conversations shall be
considered as unofficial information and in no way binding upon CITY.
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H.Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of
California without regard to the conflict of laws provisions of any jurisdiction. The exclusive
jurisdiction and venue with respect to any and all disputes arising hereunder shall be in state and
federal courts located in Santa Clara County, California.
I.Notices
Any notice to be given hereunder by either party to the other may be effected either by personal
delivery in writing or by mail, registered or certified, postage prepaid with return receipt requested.
Mailed notices shall be addressed to the parties at the addresses appearing in Exhibit “A”, Section
V.H. but each party may change the address by written notice in accordance with this paragraph.
Notices delivered personally will be deemed delivered as of actual receipt; mailed notices will be
deemed delivered as of three (3) days after mailing.
J.Partial Invalidity
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void
or unenforceable, the remaining provisions will nevertheless continue in full force without being
impaired or invalidated in any way.
K.Time of the Essence
All dates and times referred to in this Agreement are of the essence.
L.Waiver
CONSULTANT agrees that waiver by CITY of any one or more of the conditions of performance
under this Agreement shall not be construed as waiver(s) of any other condition of performance
under this Agreement.
Executed at Gilroy, California, on the date and year first above written.
CONSULTANT: CITY:
MOORE IACOFANO GOLTSMAN,
INC.
CITY OF GILROY
By: By:
Name: Carolyn Verheyen Name: Jimmy Forbis
Title: Principal Title: City Administrator
Social Security or Taxpayer
Identification Number 94-3116998
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Approved as to Form ATTEST:
City Attorney City Clerk
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EXHIBIT “A”
SPECIFIC PROVISIONS
I. PROJECT MANAGER
CONSULTANT shall provide the services indicated on the attached Exhibit “B”, Scope of
Services (“Services”). (All exhibits referenced are incorporated herein by reference.) To
accomplish that end, CONSULTANT agrees to assign Noe Noyola, who will act in the capacity
of Project Manager, and who will personally direct such Services.
Except as may be specified elsewhere in this Agreement, CONSULTANT shall furnish all
technical and professional services including labor, material, equipment, transportation,
supervision and expertise to perform all operations necessary and required to complete the Services
in accordance with the terms of this Agreement.
II. NOTICE TO PROCEED/COMPLETION OF SERVICE
A. NOTICE TO PROCEED
CONSULTANT shall commence the Services upon delivery to CONSULTANT of a written
“Notice to Proceed”, which Notice to Proceed shall be in the form of a written communication
from designated City contact person(s). Notice to Proceed may be in the form of e-mail, fax or
letter authorizing commencement of the Services. For purposes of this Agreement, Bryce Atkins
shall be the designated City contact person(s). Notice to Proceed shall be deemed to have been
delivered upon actual receipt by CONSULTANT or if otherwise delivered as provided in the
Section V.H. (“Notices”) of this Exhibit “A”.
B. COMPLETION OF SERVICES
When CITY determines that CONSULTANT has completed all of the Services in accordance with
the terms of this Agreement, CITY shall give CONSULTANT written Notice of Final Acceptance,
and CONSULTANT shall not incur any further costs hereunder. CONSULTANT may request
this determination of completion when, in its opinion, it has completed all of the Services as
required by the terms of this Agreement and, if so requested, CITY shall make this determination
within two (2) weeks of such request, or if CITY determines that CONSULTANT has not
completed all of such Services as required by this Agreement, CITY shall so inform
CONSULTANT within this two (2) week period.
III. PROGRESS SCHEDULE
The schedule for performance and completion of the Services will be as set forth in the attached
Exhibit “C”.
IV. PAYMENT OF FEES AND DIRECT EXPENSES
Payments shall be made to CONSULTANT as provided for in Article 4 of this Agreement.
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Direct expenses are charges and fees not included in Exhibit “B”. CITY shall be obligated to pay
only for those direct expenses which have been previously approved in writing by CITY.
CONSULTANT shall obtain written approval from CITY prior to incurring or billing of direct
expenses.
Copies of pertinent financial records, including invoices, will be included with the submission of
billing(s) for all direct expenses.
V. OTHER PROVISIONS
A. STANDARD OF WORKMANSHIP
CONSULTANT represents and warrants that it has the qualifications, skills and licenses necessary
to perform the Services, and its duties and obligations, expressed and implied, contained herein,
and CITY expressly relies upon CONSULTANT’S representations and warranties regarding its
skills, qualifications and licenses. CONSULTANT shall perform such Services and duties in
conformance to and consistent with the standards generally recognized as being employed by
professionals in the same discipline in the State of California.
Any plans, designs, specifications, estimates, calculations, reports and other documents furnished
under this Agreement shall be of a quality acceptable to CITY. The minimum criteria for
acceptance shall be a product of neat appearance, well-organized, technically and grammatically
correct, checked and having the maker and checker identified. The minimum standard of
appearance, organization and content of the drawings shall be that used by CITY for similar
purposes.
B. RESPONSIBILITY OF CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy, and the
coordination of the Services furnished by it under this Agreement. CONSULTANT shall not be
responsible for the accuracy of any project or technical information provided by the CITY. The
CITY’S review, acceptance or payment for any of the Services shall not be construed to operate
as a waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement, and CONSULTANT shall be and remain liable to CITY in
accordance with applicable law for all damages to CITY caused by CONSULTANT’S negligent
performance of any of the services furnished under this Agreement.
C. RIGHT OF CITY TO INSPECT RECORDS OF CONSULTANT
CITY, through its authorized employees, representatives or agents, shall have the right, at any and
all reasonable times, to audit the books and records (including, but not limited to, invoices,
vouchers, canceled checks, time cards, etc.) of CONSULTANT for the purpose of verifying any
and all charges made by CONSULTANT in connection with this Agreement. CONSULTANT
shall maintain for a minimum period of three (3) years (from the date of final payment to
CONSULTANT), or for any longer period required by law, sufficient books and records in
accordance with standard California accounting practices to establish the correctness of all charges
submitted to CITY by CONSULTANT, all of which shall be made available to CITY at the CITY’s
offices within five (5) business days after CITY’s request.
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D. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data (including, but not
limited to, computer data and source code), drawings, descriptions, documents, discussions or
other information developed or received by or for CONSULTANT and all other written and oral
information developed or received by or for CONSULTANT and all other written and oral
information submitted to CONSULTANT in connection with the performance of this Agreement
shall be held confidential by CONSULTANT and shall not, without the prior written consent of
CITY, be used for any purposes other than the performance of the Services, nor be disclosed to an
entity not connected with the performance of the such Services. Nothing furnished to
CONSULTANT which is otherwise known to CONSULTANT or is or becomes generally known
to the related industry (other than that which becomes generally known as the result of
CONSULTANT’S disclosure thereof) shall be deemed confidential. CONSULTANT shall not
use CITY’S name or insignia, or distribute publicity pertaining to the services rendered under this
Agreement in any magazine, trade paper, newspaper or other medium without the express written
consent of CITY.
E. NO PLEDGING OF CITY’S CREDIT.
Under no circumstances shall CONSULTANT have the authority or power to pledge the credit of
CITY or incur any obligation in the name of CITY.
F. OWNERSHIP OF MATERIAL.
All material including, but not limited to, computer information, data and source code, sketches,
tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps,
calculations, photographs, reports and other material developed, collected, prepared (or caused to
be prepared) under this Agreement shall be the property of CITY, but CONSULTANT may retain
and use copies thereof subject to Section V.D of this Exhibit “A”.
CITY shall not be limited in any way in its use of said material at any time for any work, whether
or not associated with the City project for which the Services are performed. However,
CONSULTANT shall not be responsible for, and City shall indemnify CONSULTANT from,
damages resulting from the use of said material for work other than PROJECT, including, but not
limited to, the release of this material to third parties for work other than on PROJECT.
G. NO THIRD PARTY BENEFICIARY.
This Agreement shall not be construed or deemed to be an agreement for the benefit of any third
party or parties, and no third party or parties shall have any claim or right of action hereunder for
any cause whatsoever.
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H. NOTICES.
Notices are to be sent as follows:
CITY: City Administrator
City of Gilroy
7351 Rosanna Street
Gilroy, CA 95020
CONSULTANT: Carolyn Verheyen
Principal
800 Hearst Avenue
Berkeley, CA 94710
I. FEDERAL FUNDING REQUIREMENTS.
If the box to the left of this sentence is checked, this Agreement involves federal
funding and the requirements of this Section V.I. apply.
If the box to the left of this sentence is checked, this Agreement does not involve
federal funding and the requirements of this Section V.I. do not apply.
1. DBE Program
CONSULTANT shall comply with the requirements of Title 49, Part 26, Code of Federal
Regulations (49 CFR 26) and the City-adopted Disadvantaged Business Enterprise programs.
2. Cost Principles
Federal Acquisition Regulations in Title 48, CFR 31, shall be used to determine the allowable cost
for individual items.
3. Covenant against Contingent Fees
The CONSULTANT warrants that he/she has not employed or retained any company or person,
other than a bona fide employee working for the CONSULTANT, to solicit or secure this
Agreement, and that he/she has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other
consideration, contingent upon or resulting from the award or formation of this Agreement. For
breach or violation of this warranty, the Local Agency shall have the right to annul this Agreement
without liability or, at its discretion, to deduct from the agreement price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or
contingent fee.
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EXHIBIT “B”
SCOPE OF SERVICES
The scope of work is organized into the following phases:
» Phase 1: Understanding the Context: Data-gathering and Analysis
» Phase 2: Developing the JEDI Plan: Policy/plan Development
» Phase 3: Integrating Changes: Plan Implementation
» Phase 4: Ensuring Success: Monitoring and Adjustments
PHASE 1: UNDERSTANDING THE CONTEXT: DATA-GATHERING AND ANALYSIS
Internal
Task 1.1 Project Kickoff Meeting
CONSULTANT and the CITY will meet to initiate the planning process, confirm the project
approach and objectives, refine the project scope and timeline, and determine communication
protocols. CONSULTANT anticipates members of the internal JEDI Team will participate in the
kickoff meeting. This meeting will be designed to accomplish the following objectives:
» Discuss the project schedule
» Confirm key outreach activities and inputs
» Confirm assessment goals and expectations
» Confirm team member roles and responsibilities
» Confirm review process for project materials
CONSULTANT'S staff will design the meeting agenda and provide a brief summary.
Task 1.2 City Policies Review
CONSULTANT will conduct an inventory and assessment of the CITY's hiring practices and
equitable delivery of CITY services and operations. The inventory will include assessments of
CITY JEDI efforts related to police accountability, fire services, permitting, community
development, recreation, and other CITY efforts. Input from staff, the CITY's internal JEDI team,
leaders of each City Department, and the City Council will inform the inventory.
Task 1.3 Key Leaders Interviews (virtual)
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CONSULTANT will interview City Council members, directors of every CITY department, and
other key city leaders to discuss the JEDI planning process, goals and objectives, and key issues.
Interviews with CITY department directors will be informed by the CITY Policies document
review. For JEDI plans and initiatives to succeed, buy-in and support from leadership (e.g., elected
officials, senior executives, Board members) is vital. CONSULTANT will collect input through
these interviews on the proces design, training needs, and accountability measures.
Task 1.4 Staff Listening Sessions
CONSULTANT will conduct two listening sessions with staff to collect input on the issues and
opportunities facing CITY employees from a JEDI perspective. CONSULTANT will discuss their
JEDI needs and ideas on how to equitably deliver City services and operations. CONSULTANT
will work with CITY staff to identify a wide and representative range of participants, including
representatives from CITY departments such as Parks and Recreation, Police, Planning,
Community Development, and Public Works, among many others. Participants will be invited to
share their perspectives, attitudes, and experiences related to justice, equity, diversity, and
inclusion and anti-racism in the workplace.
These sessions will be conducted virtually and will include facilitated discussion with up to 10-20
participants each. CONSULTANT expects these sessions to be approximately two hours.
CONSULTANT will design the approach for the listening sessions, including the length, meeting,
and the discussion questions, and will provide a summary.
Task 1.5 Staff Survey (digital)
By adapting GARE survey as a basis and layering other experiences and best practices,
CONSULTANT will develop an employee survey to assess perspectives, attitudes, and
experiences related to JEDI in the workplace. Using an online survey platform, the
CONSULTANT Team will develop nuanced questions to assess employees’ sense of belonging,
their understanding of key terms such as equity, anti-racism, and inclusion, and their experiences
being their full selves at work, among many other topics. Accredited resources such as GARE will
be referenced and adapted in developing this survey. CONSULTANT will share a draft version of
the questionnaire with the Project Team for feedback and input before finalizing.
CONSULTANT will finalize the survey after receiving input and feedback from the Project Team
and internal JEDI team. CONSULTANT will test the survey to ensure its functionality on mobile,
tablet, and computer devices. Additionally, we recommend preparing a simplified paper version
of the survey to reach employees who do not have access to or are uncomfortable with online
technology. The final survey will be available online and via print copies. The survey can be
translated into other languages based on the linguistic needs and preferences of employees.
Given the highly sensitive nature of the survey topics, the results of the survey will only be reported
in aggregate and names will not be attached to any data. The CONSULTANT Team will
thoroughly analyze the survey results and identify key themes and findings.
External
Task 1.6 Key Informant Interviews (virtual)
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CONSULTANT will conduct eight one-on-one interviews virtually with key stakeholders and
community partners to share critical insights into JEDI needs and emerging opportunities for
CITY.
Each of these interviews provides an opportunity for key individuals (or small groups of 2-3
people) to discuss concerns or issues in a more intimate environment than that afforded by larger-
scale meetings. Individual results from each interview will be reported in aggregate.
CONSULTANT will collaborate with CITY staff to identify potential interviewees. Interviewees
may include key representatives from Gilroy Unified School District, Gilroy Chamber of
Commerce, local businesses, and other community organizations and nonprofits.
Each interview will be conducted by phone and/or online video conference (e.g., Zoom). The
interviews are expected to take approximately one hour. A list of questions will be developed to
guide the interviews to ensure that consistency is maintained among each of the parties and
interviewers, and that information is gathered in the most efficient way possible.
Task 1.7 Community Focus Groups (in person)
The community focus groups are an opportunity to collect input from a diverse and targeted set of
community members. CONSULTANT will design and lead three (3) in-person focus groups.
Potential participants may include Spanish-speaking individuals and other people of color, low-
income residents, youth, and seniors. The CONSULTANT Team will review and present the
demographics of Gilroy, the purpose and goals of the JEDI Plan, and the timeline. Participants will
be invited to share their perspectives, attitudes, experiences – and most critically – solutions related
to JEDI and anti-racism in the CITY.
These sessions will be conducted in person and will include facilitated discussions with 6-10
participants and open with remarks to provide context and framing for the discussion.
CONSULTANT will provide a draft version of the focus group questions for one round of CITY
staff review before finalizing. CONSULTANT expects these sessions to be approximately 90
minutes long and held on the same day or on consecutive days. CONSULTANT encourages
providing stipends (e.g., transit passes, cash, or grocery store cards) to certain community
audiences to incentivize their participation and have included that amount in our proposed budget.
Task 1.8 Analysis of Findings
The CONSULTANT Team will thoroughly analyze the survey and listening session results,
identifying key themes and findings, and solutions to improve engagement, recruitment, language,
and accessibility by the CITY. The summary document will also include an executive summary
infographic to provide an illustrative, at-a-glance recap of the results. The CONSULTANT Team
will ensure that all data is available and transferred to the CITY for storage or archival purposes.
PHASE 2: DEVELOPING THE JEDI PLAN: POLICY/ PLAN DEVELOPMENT
Task 2.1 JEDI Capacity-Building Self-Assessment Tool
In collaboration with the JEDI project team, CONSULTANT will coordinate and deliver a set of
training activities for a roster of participants identified by CITY staff. The first activity will be for
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participants to complete a JEDI self-assessment to identify current strengths and areas for
improvement from a personal and organizational standpoint. CONSULTANT will tally results and
present key findings to the JEDI project team.
Task 2.2 JEDI Capacity-Building Training Workbook
Based on the results, CONSULTANT will develop and deliver a customized training workbook.
Designed to establish a shared language and common definitions, the Training Workbook serves
as a training structure that will help guide participants to engage in honest and brave conversations.
The training is intended to be instructive, as well as interactive, JEDI training that will build
knowledge, skills, and capacity to challenge systemic racism, understand unconscious bias, and
practice equity in the day-to-day.
Task 2.3 JEDI Capacity-Building Training
Proposed as a two-day in-person training*, CONSULTANT will coordinate and facilitate a
training session for the roster of participants, JEDI Advisory Team, departmental directors, and
other staff, as appropriate. Through creative exercises, discussions, and presentations, participants
will strengthen their knowledge of strategies and tools to achieve equity. We will explore a
framework for racial justice efforts that move beyond merely valuing racial diversity to achieving
racial equity. We will explore how leading with a racial equity lens is an essential component of a
strategy for structural transformation to create equity for all. During the training we will dive deep,
focusing on best practices for operationalizing equity and shifting organizational culture, practices,
programs, and outcomes.
*The budget proposed is for in-person training but can be adjusted lower if done virtually.
Task 2.4 JEDI Capacity-Building City Council Meeting
As a follow-up, CONSULTANT also proposes a facilitated and abbreviated 2–3-hour training for
the City Council. The training will allow us to report the key findings from the analysis and offer
a platform to discuss key issues brought forth through the staff training. The CONSULTANT
Team will walk Council members through the training workbook, focus on select sections of the
training, and only focus on select key questions for discussion.
PHASE 3: INTEGRATING CHANGES: PLAN IMPLEMENTATION
Task 3.1 Draft JEDI Definitions and JEDI Statement
Building on input from Phases 1 and 2, CONSULTANT will work with the CITY Project Team
and the CITY's JEDI committee if any, and other advisory groups as necessary to develop a
definition of justice, equity, diversity, and inclusion and a corresponding Equity in Gilroy
statement. The equity statement will articulate how JEDI is linked with the CITY's goals and
objectives and how it benefits the community.
Task 3.2 Draft Goals and Strategies
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The training, survey results, and other input activities will lead to the development of a set of draft
prioritized Plan goals and strategies. Potential strategies will be chosen and designed based on
anticipated effectiveness, feasibility of implementation, meeting community needs, addressing
service and program gaps, and other criteria to be developed. Project Team staff will be asked to
provide one consolidated set of written edits and comments.
Task 3.3 Staff Forum (virtual)
The staff forum is proposed as a two-hour event that will bring together staff from across CITY
departments. Staff will review the key findings from the engagement activities. Participants will
discuss the draft equity statement, as well as the draft goals and strategies. As the facilitator of the
forum, CONSULTANT will develop an agenda and an interactive process to keep the discussion
focused and to ensure all participants have an opportunity to provide input and comments.
CONSULTANT will document and capture feedback and focus the discussion on implementable
policies and procedures. The Project Team will schedule the forum in coordination with the staff
to ensure it is on a day when all participants can conveniently attend.
Task 3.4 Community Review Event
This is a flexible activity that can take shape as an in-person or virtual community workshop, an
open house, or a pop-up activity. It is an opportunity to collect input from a broad and diverse
array of community members, including the key informant interviewees. CONSULTANT will
present the shared definitions for diversity, equity, inclusion, and anti-racism. Participants will
discuss the draft equity statement, as well as the draft goals and strategies. As the facilitator of the
event, CONSULTANT will develop an agenda and a highly interactive process to keep the
discussion focused and to ensure all participants have an opportunity to provide input and
comments.
Task 3.5 Draft JEDI Framework
Building on the input from earlier activities and phases, the CONSULTANT Team will finalize
the draft JEDI Framework content. The Plan will also outline the implementation process and
action steps, providing clear and high-level direction on staff responsibilities, key benchmarks,
and timelines. two sets of consolidated comments.
Task 3.6 Final JEDI Framework
CONSULTANT will finalize the JEDI Framework based on the input and feedback from the
internal JEDI team, staff, City Council, and members of the public. We will work with our graphics
team to design the format and layout for the JEDI Framework, which will be presented in InDesign
and be made available electronically. Staff will be responsible for providing photos and finished
maps and graphics for incorporation into the Plan, and for ensuring that all needed files are shared
in a timely fashion. CONSULTANT will provide the Final Framework as an electronic PDF file
and original InDesign file.
PHASE 4: ENSURING SUCCESS: MONITORING AND ADJUSTMENTS
Task 4.1 Ongoing Project Management and Coordination
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The purpose of this task is to ensure a consistent basis for project management, including contract
administration, invoicing, scheduling, and the timely delivery of all products and services. To
ensure efficient project coordination and implementation, the CONSULTANT project manager
will communicate regularly by phone, email, and in person with the designated Project Team staff
to review progress, discuss emerging issues, and plan for upcoming activities. CONSULTANT
will submit the following formal reports:
Quarterly Reports: Each quarter, CONSULTANT will submit a report to the CITY describing the
activities completed, summarizing the findings to date, and highlighting any challenges and how
they have been resolved.
Task 4.2 Team Meetings
CONSULTANT recommends weekly or bi-monthly, one-hour check-in meetings with the CITY
Project Team for the duration of the project (roughly 40 meetings). Consistent communication is
crucial for keeping everyone on the same page, problem-solving as a team, and building the
relationships and deeper partnerships needed to work through the challenges equity efforts can
bring. These meetings will be designed to prepare for employee input activities and events, review
project milestones and deliverables, and discuss emerging issues and opportunities. In addition,
these meetings will be used to coordinate with the City’s internal JEDI team. Meetings will take
place by conference call or online video conference and up to two CONSULTANT Team members
will participate in the calls. The CONSULTANT Team will prepare agendas and meeting
summaries, noting any key decisions and action items.
Task 4.3 Assessment and Tracking Tool
Included in the implementation process and action steps will be strategies for measuring progress
such as an online dashboard or matrix tool with Citywide equity-based goals, benchmarks, and
metrics. CONSULTANT will work with the CITY Project Team to determine what platform and
approach will be most useful for the CITY to track and assess the progress of JEDI goals.
Task 4.4 Ongoing Implementation Support for Leadership
The CONSULTANT Team will meet up to four times, two hours each, with the CITY Project
Team and key leadership to explore the implementation process and action steps— adaptive
leadership approaches, staff engagement and communication, staff training and coaching,
influencing other system leaders, data tracking and continuous quality improvement, ongoing
community input—needed to ensure that new policy, procedure, and practice changes are adopted
in daily work. Based on these meetings, CONSULTANT will create an implementation support
plan for leadership. In addition to the implementation plan, CONSULTANT will, at a minimum,
assist with the development of the following implementation tools:
» Needs-based prioritization methodologies for possible funding sources
» Staffing plans
» Project lists
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» Grant application processes.
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EXHIBIT “C”
MILESTONE SCHEDULE
The four phases of the project shall be completed within the following milestones, as
identified in the proposed schedule attached to this exhibit:
Project Commencement: The project will commence beginning January of 2023 with Phase 1.
Phase 1 shall be completed by August 2023
Phase 2 shall be completed by November 2023
Phase 3 shall be completed by May 2024
Phase 4 shall be completed by December 2024.
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22 City of Gilroy | JEDI Consultant Services
7. Performance Measures and Reporting
Year 2023 2024
Month (Estimate)JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
PHASE TASK
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
1.0 Understanding the Context: Data-gathering and Analysis
1.1 Project Kickoff Meeting
1.2 City Policies Review
1.3 Key Leaders Interviews (virtual)
1.4 Staff Listening Sessions
1.5 Staff Survey (digital)
1.6 Key Informant Interviews (virtual)
1.7 Community Focus Groups (in person)
1.8 Analysis of Findings X
2.0 Developing the JEDI Plan: Policy/Plan Development
2.1 JEDI Capacity-Building Self-Assessment Tool
2.2 JEDI Capacity-Building Training Workbook
2.3 JEDI Capacity-Building Training
2.4 JEDI Capacity-Building City Council Meeting
3.0 Integrating Changes: Plan Implementation
3.1 Draft JEDI Definitions and JEDI Statement
3.2 Draft Goals and Strategies
3.3 Staff Forum (virtual)
3.4 Community Review Event
3.5 Draft JEDI Framework
3.6 Final JEDI Framework
4.0 Ensuring Success: Monitoring and Adjustments
4.1 Ongoing Project Management and Coordination
4.2 Team Meetings
4.3 Assessment and Tracking Tool
4.4 Implementation Support
MMIIGG 1 of 1
Methodologies
In our equity work, we have partnered with our clients to do two primary types of analysis:
1. Assessing performance through an equity lens
2. Mapping investments and overlaying equity based indicators
For the first, MIG works with the client to understand their outcomes and accountability process. For example, Los Angeles
County uses Results Based Accountability. Our client, Los Angeles County Public Works (PW), tracks data toward a series of
performance measures that align with population indicators and outcomes. We are currently working with PW to collect and
disaggregate performance data to understand if some communities experience disparate outcomes. We are also helping them
build out a dynamic data system that we provide real-time information so that the organization can continue this analysis of
disparity and modify policy and programming to achieve more equitable results.
Project Schedule
Per our proposed Scope of Work, we propose this
schedule to complete the project.
For the second, we have conducted spatial mapping for a number of clients to assist them in understand resource
investment. Again, for our PW project, we gathered data on investment from five years back and two years forward and
mapped those investments. We then overlaid the investment data with data on disadvantaged communities. We used the
Climate and Economic Justice Screening Tool (CEJST), the tool be developed to inform the Justice 40 Initiative, to identify
disadvantaged communities. The outcome was a set of maps that assist PW in understanding what percentage of their
current investment is in disadvantaged neighborhoods. In other projects, we have also used the CAL Enviro Screen and
CalEPA Disadvantages Communities to understand disparity in planning and investment.
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EXHIBIT “D”
PAYMENT SCHEDULE
Payment shall be made upon Net 30 Payment Term
CONSULTANT shall invoice the CITY, no more frequently than once per month. Invoices
shall include information supporting the amount of the invoice being charged. Payments shall be made
upon a Net 30 payment term. Invoices shall clearly identify the number of hours and rate in use for
the month. The hourly rates are as follows:
Principal-in-Charge: $310
Project Director: $225
Project Manager: $155
Senior Facilitator: $155
Bilingual Facilitator: $120
Project Associate: $120
Total Direct Costs: $3,300
Attached to this Exhibit is the Estimated Project Cost from the proposal, hereby incorporated into the
Payment Schedule.
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City of Gilroy | JEDI Consultant Services 21
City of Gilroy I JEDI Plan Services
Hrs@ $310 Hrs@ $155 Hrs@ $225 Hrs@ $155 Hrs@ $120 Hrs@ $120
Phase 1 Understanding the Context: Data Gathering and Analysis
1.1 Project Kickoff Meeting 2 $620 4 $620 2 $450 0 $0 0 $0 4 $480 12 $2,170 $0 $2,170
1.2 City Policies Review 0 $0 6 $930 2 $450 8 $1,240 0 $0 20 $2,400 36 $5,020 $0 $5,020
1.3 Key Leaders Interviews (virtual)1 $310 8 $1,240 4 $900 8 $1,240 4 $620 20 $2,400 45 $6,090 $0 $6,090
1.4 Staff Listening Sessions 0 $0 12 $1,860 4 $900 8 $1,240 6 $930 20 $2,400 50 $6,400 $0 $6,400
1.5 Staff Survey (digital)0 $0 8 $1,240 2 $450 2 $310 8 $1,240 16 $1,920 36 $3,920 $300 $4,220
1.6 Key Informant Interviews (virtual)0 $0 12 $1,860 0 $0 8 $1,240 4 $620 16 $1,920 40 $5,020 $0 $5,020
1.7 Community Focus Groups (in person)0 $0 16 $2,480 2 $450 2 $310 8 $1,240 24 $2,880 52 $6,120 $2,000 $8,120
1.8 Analysis of Findings 2 $620 10 $1,550 2 $450 6 $930 4 $620 20 $2,400 44 $5,950 $0 $5,950
Subtotal 5 $1,550 76 $11,780 18 $4,050 42 $6,510 34 $5,270 140 $16,800 315 $40,690 $2,300 $42,990
Phase 2 Developing the JEDI Plan: Policy/Plan Development
2.1 JEDI Capacity-Building Self-Assessment Tool 1 $310 8 $1,240 2 $450 4 $620 4 $620 16 $1,920 35 $4,540 $0 $4,540
2.2 JEDI Capacity-Building Training Workbook 1 $310 12 $1,860 2 $450 16 $2,480 8 $1,240 18 $2,160 57 $7,260 $0 $7,260
2.3 JEDI Capacity-Building Training 1 $310 24 $3,720 2 $450 24 $3,720 8 $1,240 24 $2,880 83 $11,080 $1,000 $12,080
2.4 JEDI Capacity-Building City Council Meeting 1 $310 8 $1,240 6 $1,350 2 $310 2 $310 8 $960 27 $4,170 $0 $4,170
Subtotal 4 $1,240 52 $8,060 12 $2,700 46 $7,130 22 $3,410 66 $7,920 202 $27,050 $1,000 $28,050
Phase 3 Integrating Changes: Plan Implementation
3.1 Draft JEDI Definitions and JEDI Statement 0 $0 4 $620 2 $450 8 $1,240 2 $310 8 $960 16 $2,310 $0 $2,310
3.2 Draft Goals and Strategies 0 $0 6 $930 4 $900 12 $1,860 2 $310 12 $1,440 24 $3,690 $3,690
3.3 Staff Forum (virtual)0 $0 10 $1,550 4 $900 8 $1,240 4 $620 16 $1,920 26 $3,690 $3,690
3.4 Community Review Event 0 $0 16 $2,480 2 $450 4 $620 8 $1,240 20 $2,400 30 $3,550 $3,550
3.5 Draft JEDI Framework 2 $620 18 $2,790 6 $1,350 8 $1,240 6 $930 24 $2,880 40 $6,000 $6,000
3.6 Final JEDI Framework 2 $620 12 $1,860 4 $900 8 $1,240 0 $0 15 $1,800 26 $4,620 $4,6203 14 $0 $0 $0 $0 $0 0 $0 $0Subtotal 4 $1,240 66 $10,230 22 $4,950 48 $7,440 22 $3,410 95 $0 162 $23,860 $0 $23,860
Phase 4 Ensuring Success: Monitoring and Adjustments
4.1 Ongoing Project Management and Coordination 2 $620 12 $1,860 0 $0 0 $0 4 $620 16 $1,920 34 $4,400 $0 $4,400
4.2 Team Meetings (40)0 $0 40 $6,200 8 $1,800 0 $0 2 $310 8 $960 58 $8,960 $0 $8,960
4.3 Assessment and Tracking Tool 0 $0 8 $1,240 2 $450 8 $1,240 2 $310 8 $960 28 $2,930 $2,930
4.4 Ongoing Implementation Support 0 $0 12 $1,860 2 $450 8 $1,240 0 $0 16 $1,920 38 $3,550 $3,550
Subtotal 2 $620 72 $11,160 12 $2,700 16 $2,480 8 $1,240 48 $5,760 158 $19,840 $0 $19,840
15 $4,650 266 $41,230 64 $14,400 152 $23,560 86 $13,330 349 $30,480 837 $111,440 $3,300 $114,740
5% Markup (Direct Costs)$165 $165
$114,905
Optional Task Budget
0.1 Annual Reports (X2)$4,000
Professional
Fees
Totals
MIG, Inc.
MIG
Totals
Ana Padilla
Bilingual Facilitator
e s t i m a t e d p r o j e c t c o s t
Direct
Costs
TOTAL PROJECT COSTS
SUBTOTAL
Bridget Brown
Project Associate
Carolyn Verheyen Noe Noyola
Project Manager Principal-in-Charge
Kate Welty
Project Director Senior Facilitator
Lyssa Ichikawa
MIG, Inc. FFeeee PPrrooppoossaall
6. Budget
Estimated Project Cost
We have provided here our estimated project cost to complete the JEDI Plan,
implementation, and monitoring. Should we be selected, MIG will review
each assignment’s objectives carefully with City staff and will tailor our scope
and cost to best meet Gilroy's needs and resources.
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