11/10/2022 Open Government Commission Regular Meeting Adopted 02/09/2023
GILROY OPEN GOVERNMENT COMMISSION
REGULAR MEETING MINUTES
Thursday, November 10, 2022 | 6:00 PM
Open Government Commission Regular Meeting Minutes
11/10/2022
Page 1 of 3
1. CALL TO ORDER
The meeting was called to order at 6:00 PM by Chair Bentz.
2. ROLL CALL
Attendee Name Title Status
Rebecca Scheel Commissioner Absent
Diana Bentz Chair Present
Karen Enzensperger Vice Chair Present
Matthew Carvalho Commissioner Absent
Jessica Irwin Commissioner Present
3. REPORTS OF COMMISSION MEMBERS
Commissioner Enzensperger reported the Santa Clara County Superior
Court has published an article regarding the measures that were on the
November 8, 2022 General Election Ballot could be misleading and confusing
to voters if only the ballots were read. The article "If you only read the ballot,
you're being duped" can be found on the Santa Clara County Superior Court
- Civil Grand Jury website.
Commissioner Irwin had nothing to report.
Char Bentz had nothing to report.
4. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
1. Public Comments by Members of the Public on Items not on the Agenda
but within the Commission’s Subject Matter Jurisdiction
There were two (2) public comments by Sally Armendariz and Xavier Garcia.
Open Government Commission Regular Meeting Minutes
11/10/2022
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5. CONSENT CALENDAR
Public Comment: There were none.
RESULT: APPROVE [UNANIMOUS]
MOVER: Karen Enzensperger, Vice Chair
SECONDER: Jessica Irwin, Commissioner
AYES: Bentz, Enzensperger, Irwin
ABSENT: Scheel, Carvalho
5.1. Action Minutes of the August 11, 2022 Open Government Commission
Regular Meeting
A motion was made to approve the minutes.
6. UNFINISHED BUSINESS
There were none.
7. NEW BUSINESS
7.1. Quarterly Review of Public Records Requests Per Gilroy Code
Section 17A.35 (c) (Third Quarter, 2022)
City Clerk Pham presented the report.
Chair Bentz asked a follow-up question to staff if the individual on the last
quarter's report had been contacted. City Clerk Pham made multiple
attempts to reach the individual being there was no response it was
advised by Assistant City Attorney Houston to close the public record
request.
Public Comment: There were none.
7.2. Approval of 2023 Annual Calendar of Open Government Commission
Meetings
City Clerk Pham presented the report.
Public comment: There were none.
A motion was made by Chair Bentz, seconded by Vice Chair
Enzensperger to approve the Open Government Calendar of 2023
Regular Meetings. The motion was carried by the following vote:
Ayes: 3 - Chair Diana Bentz
Vice Chair Karen Enzensperger
Commissioner Jessica Irwin
Absent: 2 - Commissioner Matthew Carvalho
Commissioner Rebecca Scheel
Open Government Commission Regular Meeting Minutes
11/10/2022
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7.3. Open Government Ordinance and Ralph M. Brown Act Training
Assistant City Attorney and City Attorney Faber presented the report.
Public Comment:
Sally Armendariz shared her concerns that the City Council may be in
violation of the Brown Act.
Maria Aguilar asked why there are no options to allow remote public
comment and shared her concerns on decorum of the City Council.
8. CITY CLERK'S REPORT
City Clerk Pham briefly reported on the following:
Advisory Body Appreciation Dinner scheduled for Thursday, November 17th at 6:30
PM.
Annual Presentation to Council was given by Chair Bentz on Monday, November 7,
2022.
Boards, Commissions, Committees Applications can be submitted on the City
Website's Application Portal.
New Agenda Management System is set to launch in 2023.
Wordly, an AI translation service, will be proceeding for implementation.
9. CITY ATTORNEY'S REPORT
Assistant City Attorney Houston had nothing to report.
10. FUTURE COMMISSION INITIATED AGENDA ITEMS
Chair Bentz initiated a future meeting item to add an automated response to all
public records requests on "Knowing Your Right" when requesting a public record.
The item received unanimous support.
Commissioner Irwin initiated a future meeting item to discuss on how advisory
bodies can conduct hybrid meetings. The item received unanimous support.
Commissioner Enzensperger initiated a future meeting item to discuss ways to
promote Open Government Commission on the City website. The item received
unanimous support.
11. ADJOURNMENT
The meeting was adjourned at 7:31 PM by Chair Bentz.
I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a
regular meeting of the Gilroy Open Government Commission on February 9, 2023.
Thai Nam Pham, CMC CPMC
City Clerk