11/04/2021 Planning Commission Regular Agenda Packet
Regular Planning Commission Meeting Agenda
November 4, 2021
6:30 P.M.
PLANNING COMMISSION MEMBERS
Chair: Tom Fischer: tom.fischer@cityofgilroy.org Andrew Ridley: andrew.ridley@cityofgilroy.org
Joan Lewis: joan.lewis@cityofgilroy.org Manny Bhandal: manny.bhandal@cityofgilroy.org
Vice Chair: John Doyle: john.doyle@cityofgilroy.org Stefanie Elle: stefanie.elle@cityofgilroy.org
Adilene Jezabel Moreno: adilene.moreno@cityofgilroy.org
Due to COVID-19, it is possible that the planned in-person meeting may have to change to a virtual
meeting at any time and possibly on short notice. Please check the City of Gilroy website at
http://gilroyca.iqm2.com/Citizen/default.aspx for any updates to meeting information.
Comments by the public will be taken on any agenda item before action is taken by the Planning
Commission. Persons speaking on any matter are asked to state their name and address for the
record. Public testimony is subject to reasonable regulations, including but not limited to time
restrictions on particular issues and for each individual speaker. A minimum of 12 copies of materials
should be provided to the Clerk for distribution to the Commission and Staff. Public comments are
limited to no more than three-minutes, at the Chair’s discretion.
Comments on any agenda item may be emailed to the Planning Division at
planningdivision@cityofgilroy.org or mailed to the City of Gilroy, Community Development
Department at City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by the
Planning Division by 1:00pm on the day of a Planning Commission meting will be distributed to the
City Council prior to or at the meeting and availab le for public inspection with the agenda packet
located in he lobby of Planning Division at City Hall, 7351 Rosanna Street prior to the meeting. Any
correspondence received will be incorporated into the meeting record. Items received after the
1:00pm deadline will be provided to the Planning Commission as soon as practicable.
In compliance with the American Disabilities Act (ADA), the City will make reasonable arrangements
to ensure accessibility to this meeting. If you need special assistance to participate in this meeting,
please contact the City Clerk 72 hours prior to the meeting at (408) 846-0491. A sound enhancement
system is available in the City Council Chambers.
If you challenge any planning or land use decision made at this meeting in court, you may be limited
to raising only those issues you or someone else raised at the public hearing held at this meeting, or
in written correspondence delivered to the Planning Commission at, or prior to, the public hearing.
Please take notice that the time within which to seek judicial review of any final administrative
determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil
Procedure.
Persons who wish to speak on matters set for Public Hearing will be heard when the presiding officer
calls for comments from those persons who are in support of or in opposition thereto. After persons
have spoken, the hearing is closed and brought to the Planning Commission level for discussion and
action. There is no further comment permitted from the audience unless requested by the Planning
Commission.
A Closed Session may be called during this meeting pursuant to Government Code Section
54956.9(b)(1) if a point has been reached where, in the opinion of the legislative body of the C ity on
the advice of its legal counsel, based on existing facts and circumstances, there is a significant
exposure to litigation against the City.
Materials related to an item on this agenda submitted to the Planning Commission after distribution of
the agenda packet are available for public inspection with the agenda packet in the lobby of
Administration at City Hall, 7351 Rosanna Street during normal business hours. These materials are
also available with the agenda packet on the City website at www.cityofgilroy.org
I. PLEDGE OF ALLEGIANCE
II. REPORT ON POSTING THE AGENDA AND ROLL CALL
III. PUBLIC COMMENTS: (Three-minute time limit). This portion of the meeting is reserved for
persons desiring to address the Planning Commission on matters not on the agenda. The
law does not permit the Planning Commission action or extended discussion of any item
not on the agenda except under special circumstances. If Planning Commission action is
requested, the Planning Commission may place the matter on a future agenda. Comments
on any agenda item may be emailed to the Planning Division at
planningdivision@cityofgilroy.org or mailed to Community Development Department at City
Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by the Planning Division
by 1:00pm on the day of a Planning Commission meeting will be distributed to the Planning
Commission prior to or at the meeting and available for public inspection with the agenda
packet located in the lobby of Planning Division at City Hall, 7351 Rosanna Street prior to
the meeting. Any correspondences received will be incorporated into the meeting record.
Items received after 1:00pm deadline will be provided to the Planning Commission as soon
as practicable. All statements that require a response will be referred to staff for reply in
writing.
PUBLIC HEARINGS FOR RELATED PROJECT APPLICATIONS WILL BE HEARD CONCURRENTLY AND
ACTION WILL BE TAKEN INDIVIDUALLY. COMPANION PROJECTS UNDER NEW BUSINESS WILL BE
TAKEN UP FOR ACTION PRIOR TO, OR IMMEDIATELY FOLLOWING THE RELATED PUBLIC HEARING.
THIS REQUIRES DEVIATION IN THE ORDER OF BUSINESS AS NOTED WITHIN THE AGENDA.
IV. CONSENT AGENDA
1. Planning Commission - Special Meeting - Oct 21, 2021 6:30 PM
1. Staff Report:
2. Public Comment
3. Planning Commission Disclosure of Ex-Parte Communications
4. Possible Action:
V. PUBLIC HEARINGS
VI. NEW BUSINESS
VII. INFORMATIONAL ITEMS
A. Proposed Modification to Planning Commission Bylaws to Change Start Time of
Planning Commission Meetings
1. Staff Report: Karen Garner, Community Development Director
2. Public Comment
3. Planning Commission Disclosure of Ex-Parte Communications
4. Possible Action:
Informational only. This is to introduce a proposed amendment to the bylaws to
change the start time of Planning Commission meetings from 6:30 to 6:00 p.m. The
Commission will be asked to take action on the proposed amendment at the next
scheduled Planning Commission meeting.
VIII. PRESENTATION BY MEMBERS OF THE PLANNING COMMISSION
IX. REPORTS BY COMMISSION MEMBERS
Commissioner Manny Bhandal - South County Joint Planning Advisory Committee
Commissioner John Doyle - Bicycle Pedestrian Commission
Commissioner Joan Lewis - Street Naming Committee
Commissioner Adilene Jezabel Moreno - Historic Heritage Committee
Commissioner Andrew Ridley - Gilroy Downtown Business Association
X. PLANNING DIVISION REPORT
XI. ASSISTANT CITY ATTORNEY REPORT
A. Planning Commission Training
1. Staff Report:
2. Public Comment
3. Planning Commission Disclosure of Ex-Parte Communications
4. Possible Action:
XII. ADJOURNMENT to the Next Meeting of December 2, 2021 at 6:30 P.M.
Planning Commission
Special Meeting
of
OCTOBER 21, 2021
I. PLEDGE OF ALLEGIANCE
Chair Fischer led the pledge of allegiance.
II. REPORT ON POSTING THE AGENDA AND ROLL CALL
Permit Technician Romagnoli announced that the agenda was posted on October 15, 2021
at 3:01pm.
Attendee Name Title Status Arrived
Stefanie Elle Planning Commissioner Present
Manny Bhandal Planning Commissioner Present
John Doyle Planning Commissioner Present
Joan Lewis Planning Commissioner Present
Andrew Ridley Planning Commissioner Present
Tom Fischer Chair Present
Adilene Jezabel Moreno Planning Commissioner Excused
III. PUBLIC COMMENTS
There were no public comments.
IV. CONSENT AGENDA
V. CONTINUED PUBLIC HEARINGS
VI. PUBLIC HEARINGS
A. Staff has analyzed the proposed project, and recommends that the Planning
Commission:
Adopt a resolution recommending that the City Council adopt the Mitigated Negative
Declaration prepared for the project, based on findings required by the California
Environmental Quality Act (CEQA); and
Adopt a resolution recommending that the City Council approve the General Plan
Amendment GPA 20-01 as requested; and
Adopt a resolution recommending that the City Council approve the PUD zoning
amendment Z 20-07, subject to certain findings; and
Adopt a resolution recommending that the City Council approve the Architectural
and Site Review permit AS 20-21, subject to certain findings and conditions; and
Adopt a resolution recommending that the City Council approve the Tentative Map
TM 20-07, subject to certain findings and conditions; and
Adopt a resolution recommending that the City Council approve the Conditional Use
Permit CUP 20-01, subject to certain findings and conditions.
1. Staff Report: Kraig Tambornini, Senior Planner
2. Public Comment
3. Planning Commission Disclosure of Ex-Parte Communications
4. Possible Action:
Commissioner Elle recused herself from this item.
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Packet Pg. 4 Minutes Acceptance: Minutes of Oct 21, 2021 6:30 PM (CONSENT AGENDA)
Kraig Tambornini presented the Project Garlic Industrial Subdivision.
Gary Heap and Gicela Del Rio addressed the commission regarding t he potential traffic
impacts and proposed mitigation of the project.
Steve Beauchamp, representing the developer, spoke about the project. Steve
requested that conditions 1 and 2 be removed from the resolution.
Chair Fischer opened public comment.
Jeff Salvotti commented on the project.
Chair Fischer closed public comment.
Disclosure of ex-parte communication:
Commissioners Bhandal, Lewis, Doyle, Ridley, and Chair Fischer disclosed ex-parte
communication.
Possible action:
1) Motion was made by Commissioner Doyle, seconded by Commissioner Bhandal to
adopt by resolution the Mitigated Negative Declaration and Mitigation Monitoring and
Reporting Program prepared for the project, based on findings required by the California
Environmental Quality Act (CEQA).
Vote: Motion carried 5-0-1-1
Yes: Doyle, Ridley, Lewis, Bhandal, Fischer
No: None
Recused: Elle
Absent: Jezabel Moreno
RESULT: APPROVE [5 TO 0]
MOVER: John Doyle, Planning Commissioner
SECONDER: Manny Bhandal, Planning Commissioner
AYES: Bhandal, Doyle, Lewis, Ridley, Fischer
EXCUSED: Moreno
RECUSED: Elle
Staff has analyzed the proposed project, and recommends that the Planning
Commission:
Adopt a resolution recommending that the City Council adopt the Mitigated Negative
Declaration prepared for the project, based on findings required by the California
Environmental Quality Act (CEQA); and
Adopt a resolution recommending that the City Council approve the General Plan
Amendment GPA 20-01 as requested; and
Adopt a resolution recommending that the City Council approve the PUD zoning
amendment Z 20-07, subject to certain findings; and
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Adopt a resolution recommending that the City Council approve the Architectural
and Site Review permit AS 20-21, subject to certain findings and conditions; and
Adopt a resolution recommending that the City Council approve the Tentative Map
TM 20-07, subject to certain findings and conditions; and
Adopt a resolution recommending that the City Council approve the Conditional Use
Permit CUP 20-01, subject to certain findings and conditions.
1. Staff Report: Kraig Tambornini, Senior Planner
2. Public Comment
3. Planning Commission Disclosure of Ex-Parte Communications
4. Possible Action:
Possible action:
2) Motion was made by Commissioner Bhandal, seconded by Commissioner Doyle to
adopt a resolution recommending that the City Council approve the General Plan
Amendment GPA 20-01 as requested.
Vote: Motion carried 5-0-1-1
Yes: Doyle, Ridley, Lewis, Bhandal, Fischer
No: None
Recused: Elle
Absent: Jezabel Moreno
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RESULT: APPROVE [5 TO 0]
MOVER: Manny Bhandal, Planning Commissioner
SECONDER: John Doyle, Planning Commissioner
AYES: Bhandal, Doyle, Lewis, Ridley, Fischer
EXCUSED: Moreno
RECUSED: Elle
Staff has analyzed the proposed project, and recommends that the Planning
Commission:
Adopt a resolution recommending that the City Council adopt the Mitigated Negative
Declaration prepared for the project, based on findings required by the California
Environmental Quality Act (CEQA); and
Adopt a resolution recommending that the City Council approve the General Plan
Amendment GPA 20-01 as requested; and
Adopt a resolution recommending that the City Council approve the PUD zoning
amendment Z 20-07, subject to certain findings; and
Adopt a resolution recommending that the City Council approve the Architectural
and Site Review permit AS 20-21, subject to certain findings and conditions; and
Adopt a resolution recommending that the City Council approve the Tentative Map
TM 20-07, subject to certain findings and conditions; and
Adopt a resolution recommending that the City Council approve the Conditional Use
Permit CUP 20-01, subject to certain findings and conditions.
1. Staff Report: Kraig Tambornini, Senior Planner
2. Public Comment
3. Planning Commission Disclosure of Ex-Parte Communications
4. Possible Action:
Possible action:
3) Motion was made by Commissioner Lewis, seconded by Commissioner Bhandal to
adopt a resolution recommending that the City Council approve the PUD zoning
amendment Z 20-07, subject to certain findings.
Vote: Motion carried 5-0-1-1
Yes: Doyle, Ridley, Lewis, Bhandal, Fischer
No: None
Recused: Elle
Absent: Jezabel Moreno
RESULT: APPROVE [5 TO 0]
MOVER: Joan Lewis, Planning Commissioner
SECONDER: Manny Bhandal, Planning Commissioner
AYES: Bhandal, Doyle, Lewis, Ridley, Fischer
EXCUSED: Moreno
RECUSED: Elle
Staff has analyzed the proposed project, and recommends that the Planning
Commission:
Adopt a resolution recommending that the City Council adopt the Mitigated Negative
Declaration prepared for the project, based on findings required by the California
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Packet Pg. 7 Minutes Acceptance: Minutes of Oct 21, 2021 6:30 PM (CONSENT AGENDA)
Environmental Quality Act (CEQA); and
Adopt a resolution recommending that the City Council approve the General Plan
Amendment GPA 20-01 as requested; and
Adopt a resolution recommending that the City Council approve the PUD zoning
amendment Z 20-07, subject to certain findings; and
Adopt a resolution recommending that the City Council approve the Architectural
and Site Review permit AS 20-21, subject to certain findings and conditions; and
Adopt a resolution recommending that the City Council approve the Tentative Map
TM 20-07, subject to certain findings and conditions; and
Adopt a resolution recommending that the City Council approve the Conditional Use
Permit CUP 20-01, subject to certain findings and conditions.
1. Staff Report: Kraig Tambornini, Senior Planner
2. Public Comment
3. Planning Commission Disclosure of Ex-Parte Communications
4. Possible Action:
Possible action:
4) Motion was made by Commissioner Doyle, seconded by Commissioner Lewis to
adopt a resolution recommending that the City Council approve the Architectural and
Site Review permit AS 20-21, subject to certain findings and conditions.
Vote: Motion carried 5-0-1-1
Yes: Doyle, Ridley, Lewis, Bhandal, Fischer
No: None
Recused: Elle
Absent: Jezabel Moreno
RESULT: APPROVE [5 TO 0]
MOVER: John Doyle, Planning Commissioner
SECONDER: Joan Lewis, Planning Commissioner
AYES: Bhandal, Doyle, Lewis, Ridley, Fischer
EXCUSED: Moreno
RECUSED: Elle
Staff has analyzed the proposed project, and recommends that the Planning
Commission:
Adopt a resolution recommending that the City Council adopt the Mitigated Negative
Declaration prepared for the project, based on findings required by the California
Environmental Quality Act (CEQA); and
Adopt a resolution recommending that the City Council approve the General Plan
Amendment GPA 20-01 as requested; and
Adopt a resolution recommending that the City Council approve the PUD zoning
amendment Z 20-07, subject to certain findings; and
Adopt a resolution recommending that the City Council approve the Architectural
and Site Review permit AS 20-21, subject to certain findings and conditions; and
Adopt a resolution recommending that the City Council approve the Tentative Map
TM 20-07, subject to certain findings and conditions; and
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Packet Pg. 8 Minutes Acceptance: Minutes of Oct 21, 2021 6:30 PM (CONSENT AGENDA)
Adopt a resolution recommending that the City Council approve the Conditional Use
Permit CUP 20-01, subject to certain findings and conditions.
1. Staff Report: Kraig Tambornini, Senior Planner
2. Public Comment
3. Planning Commission Disclosure of Ex-Parte Communications
4. Possible Action:
Possible action:
5) Motion was made by Commissioner Ridley, seconded by Commissioner Bhandal to
adopt a resolution recommending that the City Council approve the Tentative Map TM
20-07, subject to certain findings and conditions.
Vote: Motion carried 5-0-1-1
Yes: Doyle, Ridley, Lewis, Bhandal, Fischer
No: None
Recused: Elle
Absent: Jezabel Moreno
Staff has analyzed the proposed project, and recommends that the Planning
Commission:
Adopt a resolution recommending that the City Council adopt the Mitigated Negative
Declaration prepared for the project, based on findings required by the California
Environmental Quality Act (CEQA); and
Adopt a resolution recommending that the City Council approve the General Plan
Amendment GPA 20-01 as requested; and
Adopt a resolution recommending that the City Council approve the PUD zoning
amendment Z 20-07, subject to certain findings; and
Adopt a resolution recommending that the City Council approve the Architectural
and Site Review permit AS 20-21, subject to certain findings and conditions; and
Adopt a resolution recommending that the City Council approve the Tentative Map
TM 20-07, subject to certain findings and conditions; and
Adopt a resolution recommending that the City Council approve the Conditional Use
Permit CUP 20-01, subject to certain findings and conditions.
1. Staff Report: Kraig Tambornini, Senior Planner
2. Public Comment
3. Planning Commission Disclosure of Ex-Parte Communications
4. Possible Action:
Possible action:
6) Motion was made by Commissioner Bhandal, seconded by Commissioner Doyle to
adopt a resolution to approve the Conditional Use Permit CUP 20 -01, subject to certain
findings and conditions.
Vote: Motion carried 5-0-1-1
Yes: Doyle, Ridley, Lewis, Bhandal, Fischer
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No: None
Recused: Elle
Absent: Jezabel Moreno
VII. NEW BUSINESS
A. 2022 Schedule of Regular and Special Planning Commission Meetings
1. Staff Report: Karen Garner, Community Development Director
2. Public Comment
3. Possible Action:
Approval of the 2022 Schedule of Regular and Specia l Planning Commission Meetings.
Karen Garner brought to discussion the current schedule of the Planning Commission.
The commissioners discussed moving the Planning Commission meeting start times to
6:00pm, commencing in January.
VIII. INFORMATIONAL ITEMS
A. Current Projects Log
IX. PRESENTATION BY MEMBERS OF THE PLANNING COMMISSION
X. REPORTS BY COMMISSION MEMBERS
Commissioner Manny Bhandal - South County Joint Planning Advisory Committee
Commissioner John Doyle - Bicycle Pedestrian Commission
Commissioner Joan Lewis - Street Naming Committee
Commissioner Adilene Jezabel Moreno - Historic Heritage Committee
Commissioner Andrew Ridley - Gilroy Downtown Business Association
XI. PLANNING DIVISION REPORT
No report.
XII. ASSISTANT CITY ATTORNEY REPORT
Jolie Houston announced she would provide training for the commissioners at the following
meeting.
XIII. ADJOURNMENT to the Next Meeting of November 4, 2021 at 6:30 P.M.
Meeting adjourned by Chair Fischer at 7:47pm.
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Marco Romagnoli, Planning Technician
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Karen L. Garner
DIRECTOR
Community Development
Department
7351 Rosanna Street, Gilroy, California 95020-61197
Telephone: (408) 846-0451 Fax (408) 846-0429
http://www.cityofgilroy.org
DATE: November 4, 2021
TO: Planning Commission
FROM: Karen Garner, Community Development Director
SUBJECT: Proposed Modification to Planning Commission Bylaws to Change
Start Time of Planning Commission Meetings
RECOMMENDATION:
Informational only. This is to introduce a proposed amendment to the bylaws to change
the start time of Planning Commission meetings from 6:30 to 6:00 p.m. The
Commission will be asked to take action on the proposed amendment at the next
scheduled Planning Commission meeting.
BACKGROUND:
At the last Planning Commission meeting, the Commission discussed changing the start
time of meetings from 6:30 p.m. to 6:00 p.m. beginning in January 2022. Staff noted
that this could be done by vote of the Planning Commission and an amendment to the
Planning Commission bylaws was not needed, however, upon further research, staff
determined that the start time of meetings is part of the bylaws (referred to as the “Rules
and Regulations for the Planning Commission”). Therefore, the Planning Commission
must amend the bylaws to change the start time of the meeting. Furthermore, the
bylaws require that any amendment is given to each member in writing at least one
week prior to said meeting. Staff is providing the proposed amendment at this meeting,
but no action will be taken at this time. The Commission will be asked to vote on the
amendment at the next Planning Commission meeting.
DISCUSSION AND ANALYSIS:
Attached are the Planning Commission bylaws, referred to as “Rules and Regulations
for the Planning Commission,” with redline/strikeout of the proposed amendment
reflecting the intent of the Planning Commission discussion at the October 21 st meeting.
As discussed at that meeting, a 6:00 p.m. start time is consistent with the City Council
as well as several other commissions and committees including the Parks and
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Recreation Commission, Bicycle Pedestrian Commission, Historic Heritage Committee
and the Housing and Neighborhood Revitalization Committee. Traditionally, many of the
boards, commissions and committees that meet regularly, meet in the evening to allow
greater public participation and have start times ranging from 6:00 to 7:00 p.m.
Generally, commission and committee start times are noted in their respective bylaws
and can be changed by majority vote of the members.
Bylaw #20 gives the Planning Commission authority to amend the bylaws by majority
vote.
20. These rules and regulations may be amended at any meeting of the Commission
by a majority of the membership of the Commission, providing that notice of said
proposed amendment is given to each member in writing at least one week prior
to said meeting.
Bylaw #1 would be amended to reflect a new start time.
1. There shall be at least one regular meeting per month to be held the first
Thursday at 6:30 6:00 p.m. in the City Council Chambers. Meeting dates may be
changed, altered or deleted at any regularly scheduled meeting as per California
State law.
PUBLIC NOTICING:
Planning Commission agendas are posted on the City's webpage.
Attachments:
1. Gilroy - Rules and Regulations For the Planning Commission Revised Amended 11-
4-21
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October 4, 2018 (Revised)November 4, 2021
RULES AND REGULATIONS FOR THE PLANNING COMMISSION
1. There shall be at least one regular meeting per month to be held the first Thursday at
6:306:00 p.m. in the City Council Chambers. Meeting dates may be changed, altered or
deleted at any regularly scheduled meeting as per California State law.
2. Additional meetings may be held at any time upon the call of the chair or by a majority of
the voting members of the Commission, or upon written request of the City Council
following at least twenty-four (24) hours notice to each member of the Commission
3. The Commission shall elect a chair and vice-chair at the meeting in January.
4. The duties and powers of the officers of the Planning Commission shall be:
A. Chair:
1) Preside at all meetings of the Commission.
2) Call special meetings of the Commission in accordance with these rules
and regulations.
3) Sign documents of the Commission.
4) See that all actions of the Commission are properly taken.
B. Vice-Chair:
1) During the absence, disability, or disqualification of the chair, the vice-
chair shall exercise or perform all the duties and be subject to all the
responsibilities of the chair.
5. Matters referred to the Commission by the City Council shall be placed on the calendar
for consideration and action at their next regular meeting of the Commission after such
reference, and after publication of adequate notice.
6. Four members of the Commission must be present to constitute a quorum.
7. The latest edition of Roberts Rules of Order shall be followed unless otherwise provided
for in these rules.
8. The Chair may debate from the chair and may vote on a motion, subject only to such
limitations of debate as are imposed upon members of the Commission by these Rules
and Regulations.
9. The member making a motion shall have the privilege of closing the debate.
10. To take action on a motion, there must be four (4) yes votes or four (4) no votes of
members of the Commission.
7.A.a
Packet Pg. 14 Attachment: Gilroy - Rules and Regulations For the Planning Commission Revised Amended 11-4-21 (3542 : Modification to Planning
October 4, 2018 (Revised)November 4, 2021
11. The Commission may consider a request for reconsideration only during the same
meeting at which action was taken, and only at the request of a commissioner who voted
with the majority in the original decision on the matter.
12. Deadline for filing for placement on the agenda for public hearings shall be twenty days
prior to consideration by the Commission or such greater time as may be needed to
provide adequate notice. At that time, all applications and supporting material will be
presented to the Planning Division. Requests for continuance of matters scheduled for a
particular agenda item shall be filed in writing with the Planning Division, and
accompanied by the proper continuance fee, not later than eight (8) days prior to the
meeting.
13. Order of consideration for public hearing items:
A. Staff recommendation – Commission will refer to written report.
B. Questions of staff. Chair opens public hearing, and may set reasonable time limits
for presentations to the Commission. The Chair may limit the time to be spent on
an item.
C. The applicant of the public hearing item may make a presentation and
Commission may ask questions. Applicants shall be given a total of ten (10)
minutes to present and up to five (5) minutes of rebuttal time after the public
comments. Members of the public may make presentation and Commission may
ask questions. At the Chair’s discretion, the public may speak no more than one
(1) to three (3) minutes, depending on the number of speakers. If there are ten
(10) of fewer speaker requests on an agenda item, the limit for each speaker will
be three (3) minutes. Speakers are not allowed to delegate their time to another
speaker.
D. Chair closes public hearing.
E. Planning Commission disclosure of ex parte communications, discussion, motion,
additional discussion and vote on the matter.
14. Remaining agenda items will not be taken up after 11:00 p.m. unless requested by a
majority of the Commission.
15. Votes on resolutions shall be taken by roll call, and the chair shall vote last. Votes on
other agenda items to be by electronic and/or voice vote, and the chair shall announce
the outcome.
16. Except as provided for in section 11, no member of the Commission shall be allowed to
explain his or her vote or discuss the question while the roll is being called, and no
member shall be allowed to change his or her vote after the vote is announced by the
chair.
17. Any member of the Commission who has a conflict of interest on any matter shall
refrain from any manner of influencing or participating in the matter. The member shall
7.A.a
Packet Pg. 15 Attachment: Gilroy - Rules and Regulations For the Planning Commission Revised Amended 11-4-21 (3542 : Modification to Planning
October 4, 2018 (Revised)November 4, 2021
announce on the public record the nature of the conflict, leave the City Hall Chamber
and refrain from discussing said item.
18. ABSENCES: Any member of the Commission who knows he/she will not be
able to attend a scheduled meeting shall notify the Planning Division staff
liaison at the earliest possible opportunity and, in no case, not less than 72
hours before the start of a regular meeting for an excused absence.
An emergency absence is an absence caused by a sudden emergency,
including, but not limited to, the illness, hospitalization, or accident of the
member, the member’s parent, spouse or domestic partner, or dependent. Such
absences shall be reported to the staff liaison as soon as practicable.
Each member shall be allowed two excused absences, and one emergency
absence from regular meetings per calendar year.
Any absence from a regular meeting in excess of the two excused absences
and one emergency absence in a calendar year shall be deemed unexcused. A
member with an unexcused absence shall be removed from their seat.
19. The vice-chair shall succeed the chair if the chair vacates such office before his/her term
is completed. The vice-chair shall serve the unexpired term of the vacated office. A
new vice-chair shall be elected at the next regular meeting.
20. These rules and regulations may be amended at any meeting of the Commission by a
majority of the membership of the Commission, providing that notice of said proposed
amendment is given to each member in writing at least one week prior to said meeting.
GENERAL ORDER OF BUSINESS:
PLEDGE OF ALLEGIANCE
REPORT ON POSTING THE AGENDA AND ROLL CALL
PUBLIC COMMENTS (Three-minute time limit)
CONSENT AGENDA
CONTINUED PUBLIC HEARINGS
PUBLIC HEARINGS
NEW BUSINESS
INFORMATIONAL ITEMS
PRESENTATION BY MEMBERS OF THE PLANNING COMMISSION
REPORTS BY COMMISSION MEMBERS
PLANNING MANAGER REPORT
ASSISTANT CITY ATTORNEY REPORT
ADJOURNMENT
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Packet Pg. 16 Attachment: Gilroy - Rules and Regulations For the Planning Commission Revised Amended 11-4-21 (3542 : Modification to Planning