11/08/2021 Youth Commission Regular Agenda Packet
CITY OF GILROY
YOUTH COMMISSION
REGULAR MEETING
NOVEMBER 8, 2021
6:00 p.m.
Gilroy Senior Center
7371 Hanna Street
Gilroy, CA 95020
AGENDA
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KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT
COMMISSION STAFF AT cityclerk@cityofgilroy.org
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the
meeting, each person wishing to speak should prepare a presentation of not more than
three (3) minutes. Persons wishing to address the Commission are requested, but not
required, to complete a Speaker’s Card located at the entrances. Completion of this
speaker’s card is voluntary. All persons may a ttend this meeting and speak, regardless
if a card is completed or not. Speaker’s slips should be submitted to the Secretary
BEFORE this portion of the meeting begins. Anyone wishing to address the Commission
on any other item on this AGENDA is requested, but not required, to fill out a speaker’s
slip as well and submit it to the Secretary BEFORE the Commission takes action on the
item.
Materials related to an item on this agenda submitted to the City of Gilroy Youth
Commission after distribution of the agenda packet are available for public inspection with
the agenda packet in the Recreation Division at Senior Center, 7371 Hanna Street during
normal business hours. These materials are also available with the agenda packet on the
City website at www.cityofgilroy.org.
In compliance with the Americans with Disabilities Act, if you need special assistance
to participate in this meeting, please contact the Recreation Division at (408) 846-0460
or Rec@cityofgilyroy.org. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to ensure accessibility to thi s meeting. (28CFR
35.102-35.104 ADA Title II)
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I. CALL TO ORDER
II. ROLL CALL
III. SECRETARY'S REPORT
IV. APPROVAL OF MINUTES
A. October 11, 2021
V. APPROVAL OF AGENDA
VI. INTRODUCTIONS
VII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
VIII. NEW BUSINESS
IX. OLD BUSINESS
A. Youth Advisory Council (YAC) Social Planning Report
1. Staff Report: Monica Gonzalez, Community Coordinator
2. Public Comment
3. Possible Action:
Commissioners will discuss participation in the YAC social.
B. 2021-2022 Workplan for the Youth Commission
1. Staff Report: Monica Gonzalez, Community Coordinator
2. Public Comment
3. Possible Action:
Develop and motion to approve 2020-2021 Youth Commission
workplan.
X. COMMITTEE REPORTS
XI. AGENDA ITEMS FOR NEXT MEETING
XII. STAFF COMMENTS
XIII. FUTURE MEETINGS
November 9, 2020
XIV. ADJOURNMENT
CITY OF GILROY
YOUTH COMMISSION
REGULAR MEETING
OCTOBER 11, 2021
6:00 p.m.
Gilroy Senior Center
7371 Hanna Street
Gilroy, CA 95020
MINUTES
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I. CALL TO ORDER
Commissioner Suresh called the regular meeting to order at 6:16pm.
II. ROLL CALL
Members Present: Commissioner Padda, Commissioner Kamrah,
Commissioner Suresh, Commissioner Kong, Commissioner Baker,
Commissioner Hwong, Commissioner Hwong, Commissioner Miller
Members Excused: Commissioner James
Members Absent: Commissioner Lopez
Staff Present: Monica Gonzalez
Attendee Name Title Status Arrived
III. SECRETARY'S REPORT
The meeting packet was posted on the City's website on Friday, October
8, 2021 at 5:00 P.M. and the agenda was posted in the Public Notice
Cabinet on Friday, October 8, 2019 at 5:15 P.M.
IV. APPROVAL OF MINUTES
Motion was made by Commissioner Kamrah to approve the minutes of
the May 10, 2021 regular meeting as written. The motion was
seconded by Commissioner Baker. The motion carried with a 8-0-2
vote (Absent: Commissioner Lopez, Commissioner James).
V. APPROVAL OF AGENDA
Motion was made by Commissioner Suresh to approve the agenda
of the Monday, October 11, 2021 regular meeting as written. The motion
was seconded by Commissioner Kamrah. The motion carried
with a 8-0-2 vote (Absent: Commissioner Lopez, Commissioner James)
VI. INTRODUCTIONS
Staff Gonzalez welcomed the new Commissioner who will be serving on the
Youth Commission for the next two years and welcomed returning
Commissioners. Staff Gonzalez requested each new Commissioner to
introduce themselves and state what grade and school the currently attend;
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an interesting fact; and what they are looking forward to being a part of
Youth Commission.
VII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
VIII. NEW BUSINESS
A. Youth Commissioner Orientation
Staff Gonzalez went ahead and explained the process of expectations,
bylaws, and brown acted policies of the Gilroy Youth Commission. Staff
Gonzalez talked about the Youth Commissions’ involvement with the youth
of Gilroy in their community and opportunity to be able to provide input on
youth issues. Staff Gonzalez reminded the Commission that they each
serve two (2) year terms that is appointed by City Council of the City of
Gilroy. Staff Gonzalez informed the Commission that there will be a chair
and vice chair who shall supervise and be responsible in facilitating the
meetings. A quorum is necessary at a Commission fo r any action that needs
to be taken. A majority of the Commission shall constitute a quorum. The
Commission requires at least six (6) out of eleven (11) Commissioners
present for a quorum to exist. Staff Gonzalez informed the Commission that
attendance is imperative. Absences will be excused and recorded in the
Commission minutes only if the Commission advisor or Chairperson is
notified forty-eight (48) hours in advance of the meeting. No more than two
(2) excused absences and one (1) unexcused absence is allowed per
season. Anything more can lead to discharge of the Commission.
B. Elect Chair and Vice Chair for 2021-2022 for Youth Commission.
The Youth Commission held nominations and voted to appoint a Chair and
Vice Chair for 2020-2021. Commissioners Padda and Kamrah were
nominated for the role of Chair. The first round of voting resulted in 5 votes
for Padda and 3 votes for Kamrah. Commissioner Hwong and
Commissioner Kamrah were nominated for the Vice Chair position. Kamrah
received 5 votes and Hwong received 3 votes. Commissioner Suresh
motioned to appoint Padda as Chair and Kamrah as Vice Chair.
Commissioner Baker seconded. Motion passed 8 -0-2.
C. 2021-2022 Workplan for the Youth Commission
Staff Gonzalez shared the purpose of the workplan is meant to guide the
work and goals of the youth commissioner for this term year. Staff Gonzalez
shared their workplan will be discussed and finalized at the next youth
commissioner meeting. Commissioner Padda presented last year's work
plan to the Youth Commission to begin to familiarize and brainstorm ideas.
D. Youth Advisory Council (YAC) Social Participation and Appointments
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The Youth Advisory Council (YAC) brings together
Commissions/Committees/Teen Advisor Boards from different cities in
District 4 for a YAC Social in the Fall/Winter and every other year for a YAC
Attack, which is a conference. This year’s social is tentatively scheduled for
in-person on Saturday, November 20, 2021. Venue is to be determined but
event will occur outdoors due to COVID-19. Planning meeting has not
occurred yet. Commissioner Hwong motioned to approve the Youth
Commissions participation in the YAC social. Commissioner Miller
seconded. Motion passed 8-0-2.
IX. OLD BUSINESS
X. AGENDA ITEMS FOR NEXT MEETING
Work plan for 2020-2021.
XI. STAFF COMMENTS
Staff Gonzalez congratulated the Commission for a job well -done at their
first meeting and commended Chair Padda for doing a great job facilitating
her first meeting. Gonzalez shared some volunteer opportunities for youth to
support food distribution at San Ysidro Park on the first and third Tuesdays
of each month from 3 P.M. to 6:30 P.M. In addition, Gonzalez shared that
the South County Youth Task Force Diversion Program will be hosting a
bilingual restorative justice training on Saturday, October 16 from 8am-4pm
at Wheeler Gym and youth were eligible to receive community service
hours.
XII. ADJOURNMENT
Vice Chair Kamrah motioned to adjourn the meeting and Commissioner
Hwong seconded. Motion was passed 8-1-2 and meeting was adjourned at
7:24 P.M.
Monica Gonzalez,
Community Coordinator
Youth Commission Advisor
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YOUTH COMMISSION
STAFF REPORT
Agenda Item Title: Youth Advisory Council (YAC) Social Planning Report
Meeting Date: November 8, 2021
Submitted By: Adam Henig
Prepared By: Monica Gonzalez
Recommendation:
Commissioners will discuss participation in the YAC social.
Executive Summary
Youth Advisory Council (YAC) Social is an annual event that bring together San
Francisco Bay Area-besed youth councils and commissions. The YAC Social in-person
event is scheduled for Saturday, November 20, 2020 from 10:00am-12:00pm at
Memorial Park Field in Cupertino (21121 Stevens Creek Blvd., Cupertino). The theme is
“Wear Something Thrifted! Commissioners will discuss their participation.
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YOUTH COMMISSION
STAFF REPORT
Agenda Item Title: 2021-2022 Workplan for the Youth Commission
Meeting Date: November 8, 2021
Submitted By: Adam Henig
Prepared By: Monica Gonzalez
Recommendation:
Develop and motion to approve 2020 -2021 Youth Commission workplan.
Executive Summary
At the beginning of every new term, the Youth Commission drafts a work plan for the
remainder of the school year that will guide projects, goals, and objectives. Youth
Commissioners will discuss, review and motion to approve a 2021- 2022 work plan.
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