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02/08/2021 Youth Commission Regular Agenda Packet CITY OF GILROY YOUTH COMMISSION REGULAR MEETING FEBRUARY 8, 2021 6:00 p.m. Gilroy Senior Center 7371 Hanna Street Gilroy, CA 95020 AGENDA Page 1 of 2 PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting by as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE YOUTH COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO MONICA GONZALEZ OR MONICA SENDEJAS AT monica.gonzalez@cityofgilroy.org or monica.sendejas@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0266, PRIOR TO 5:00 P.M. February 8, 2021. IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N -29- 20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846 -0462. Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org Page 2 of 2 I. CALL TO ORDER II. ROLL CALL III. SECRETARY'S REPORT IV. APPROVAL OF MINUTES A. January 11, 2021 V. APPROVAL OF AGENDA VI. PUBLIC COMMENT ON ITEMS NOT ON T HE AGENDA VII. NEW BUSINESS A. Youth Commission Recommendations for the Upcoming Two -year Budget Cycle. 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: B. 2021 Youth Commission's Selection of Meeting Date for Annual Presentation to City Council 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Motion to approve the proposed meeting date of May 3, 2021 to present to City Council. VIII. OLD BUSINESS A. Planning of Commissioner-led Workshops for Young Gilroy Residents 1. Staff Report: Monica Gonzalez, Community Coordinator 2. Public Comment 3. Possible Action: Receive reports and comment for the continued planing of the Youth Commission virtual workshop on March 16, 2020. IX. AGENDA ITEMS FOR NEXT MEETING X. STAFF COMMENTS XI. ADJOURNMENT CITY OF GILROY YOUTH COMMISSION REGULAR MEETING JANUARY 11, 2021 6:00 p.m. Gilroy Senior Center 7371 Hanna Street Gilroy, CA 95020 MINUTES Page 1 of 4 I. CALL TO ORDER – Chair Ramirez called the meeting to order at 6:02 p.m. II. SECRETARY'S REPORT – The Youth Commission agenda was posted online and in the City Hall kiosk on January 8, 2021 at 3:15 p.m. III. ROLL CALL Attendee Name Title Status Time Jacob Baker Commissioner Present Esmeralda Garcia Commissioner Present Alyssa Gonzalez Commissioner Present Winston James Commissioner Present Meyhar Kamrah Commissioner Present Alexis Kong Commissioner Present Joshua Martinez Commissioner Present Reet Padda Commissioner Present Augusta Schulte Vice Chair Present Yashila Suresh Commissioner Present Serena Ramirez Chair Present IV. APPROVAL OF MINUTES A. Youth Commission Regular Meeting on December 14, 2020 – Vice Chair Schulte motioned to approve the minutes. Commissioner Baker seconded. Motion passed 11-0-0. V. APPROVAL OF AGENDA – Commissioner Padda motioned to approve the agenda. Commissioner Kamrah seconded. Motion passed 11-0-0. VI. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA – none. VII. NEW BUSINESS A. Digital Nest Presentation to Youth Commission – Digital Nest Founder and Executive Director Jacob Martinez and Director of Growth Corrine 4.A Packet Pg. 3 Minutes Acceptance: Minutes of Jan 11, 2021 6:00 PM (APPROVAL OF MINUTES) Page 2 of 4 Kappeler shared the history of their agency and their vision for expansion in Gilroy. Digital NEST connects vulnerable and under-represented youth and young adults to a skill-building community that transforms them into professionals who can create successful careers, innovative solutions, and prosperous communities. Digital Nest opened in Watsonville in 2014 and in Salinas in 2017. A third of their funding comes from individuals, a third from foundations and a third from corporate partners. Digital Nest has begun work in Gilroy and are hoping to be in a facility by the end of this year. VIII. OLD BUSINESS A. Planning of Commissioner-led Workshops for Young Gilroy Residents – A virtual workshop will be held for the youth of Gilroy via Zoom on Friday, March 26, 2021 from 6:00 to 7:30 p.m. The following topics were discussed as part of the planning for the event: a. Committee Reports: i. Guest Speakers: Ramirez, Gonzalez and Kamrah have identified speakers for the event. Ramirez contacted Kamrah’s father, who is a medical doctor and a professor and Gavilan College to speak on teen vaping. Kamrah has spoken to her mother, who is an HR Director to speak on diversity and inclusion, as she does this regularly in her profession. Gonzalez contacted Allcove, which is part of Stanford Medical Center, to present on mental health. The commissioners will follow up with their identified speakers to finalize arrangements so that the flyer can list them as speakers. Each speaker will be asked to present for 7-10 minutes. ii. Marketing: Padda, James and Schulte are responsible for creating flyers and promotions. They will be sending it via social media and Gilroy Unified School District. They will finalize the flyer when the speakers are confirmed and the registration information is provided by Staff Sendejas. They also need to come up with a theme for the event and perhaps backgrounds for Commissioners to use during the event. iii. Ice-Breakers/Fun Games: Suresh, Kong, Martinez, and Garcia have identified a number of games they can play in breakout sessions and as a larger group. They have 5-6 ice breakers planned. iv. Zoom Tech Guy: Baker is responsible for running the Zoom meeting and for managing the breakout sessions. He has signed up for some webinars to help him prepare for the event. Sendejas will set-up a Zoom account for the Youth Commission and send it to Baker. Baker will need to figure out how to run the breakout rooms and manage letting people into the workshop. Baker will ask a family friend to lead a large group activity/ice-breaker that lasts roughly 10 minutes. b. Chair Ramirez and Vice Chair Schulte will MC the event. 4.A Packet Pg. 4 Minutes Acceptance: Minutes of Jan 11, 2021 6:00 PM (APPROVAL OF MINUTES) Page 3 of 4 c. Staff will work on a timeline/agenda for the event and present it for approval at the next meeting. d. A practice session will need to be held prior to the March workshop. IX. COMMITTEE REPORTS A. Virtual Holiday Cards – Vice Chair Schulte and Commissioners Padda and James reported the completion of the Spread Holiday Joy! campaign. The flyer was distributed on social media and emailed to students through Gilroy Unified School District. Unfortunately, the campaign did not have much participation. The committee shared that if the Commission elects to do this campaign again next year, they can improve engagement by getting the information out to the community earlier (beginning of November), distributing hard copies of the flyer and having prizes availa ble. They also recognized that they could have participated in the campaign as well to help inspire participation. X. AGENDA ITEMS FOR NEXT MEETING – Finalize plans for the virtual Youth Workshop to be held in March 2021. XI. STAFF COMMENTS A. Bill Wilson Center's Youth Council Summit – Staff received an invitation to share with you from Youth Impact Partnership (YIP). YIP is hosting a Youth Council Virtual Summit, called Bill Wilson Center’s Youth Council Summit in March 2021. During this summit council s will get to know each other and connect. Staff will share further information as it becomes available. Commissioners can participate individually if they choose. B. 21st Annual Martin Luther King, Jr. Stop the Violence Event – PARTI Program (Positive Alternative Recreation Teambuilding Impact), a contractor with the South County Youth Task Force (SCYTF), is sponsoring a virtual training. This youth-led event on Saturday, January 16 from 4:00 to 8:30 p.m. will provide students with the power to celebrate diversity, promote equity, and foster inclusion within their school climates. Commissioners are invited to participate individually if they choose. C. Staff Gonzalez recognized the active engagement of the Commission. Gonzalez was not able to attend the December meeting and she recognized the progress made in planning the workshop event since the November meeting. Gonzalez recognized the passion the commissioners are exhibiting in planning the event and the progress made in the flow and participation of meeting. Gonzalez commended Chair Ramirez for continuing to dev elop her leadership in meetings. XII. FUTURE MEETINGS - Monday, February 8, 2021 at 6:00pm 4.A Packet Pg. 5 Minutes Acceptance: Minutes of Jan 11, 2021 6:00 PM (APPROVAL OF MINUTES) Page 4 of 4 XII. ADJOURNMENT – Commissioner Martinez motioned to adjourn the meeting at 7:21 p.m. Commissioner Baker seconded. Motion passed 11-0-0. Monica Sendejas, Recording Secretary Youth Commission Advisor 4.A Packet Pg. 6 Minutes Acceptance: Minutes of Jan 11, 2021 6:00 PM (APPROVAL OF MINUTES) YOUTH COMMISSION STAFF REPORT Agenda Item Title: Youth Commission Recommendations for the Upcoming Two -year Budget Cycle. Meeting Date: February 8, 2021 Submitted By: Monica Gonzalez Prepared By: Adam Henig Executive Summary For the City’s upcoming two-year budget cycle, council is seeking input from city commission and boards. This is an opportunity to provide input from each commission as what they would like Council to consider for the budget . All items should be commission related. Recommendations will be submitted to Council. Attachments: 1. Advisory Board Input Letter (2) 7.A Packet Pg. 7 To: Youth Commission From: Carina Baksa, Finance Manager – Budget Division Re: Gilroy Fiscal Year Budget Process 2022 and 2023 Date: February 2, 2021 City staff is seeking input of City advisory bodies in the budget development for Fiscal Years 2021-22 (FY22) and Fiscal Years 2022-23 (FY23). As an advisory body of the City of Gilroy, you are invited to participate in the process and provide input on what you would like Council to consider in the upcoming budget cycle. There are no guarantees that any requests will be adopted, some requests may be included by staff into the staff recommended budget, but all comments will be compiled, and Council will see all requests in the staff report and potentially the budget book itself. Requests should link to one or more of the following, if your request requires funding, please include an estimate of the cost to accomplish the request: o Any commission/committee work plan that has been established; o Any master plan that the commission/committee works under; or o Any Council Strategic Plan Goal Comments and request should be issued by the board collectively, not each individual member. An action to approve the recommendations is advisable. All requests are due no later than your March 2021 meeting. 7.A.a Packet Pg. 8 Attachment: Advisory Board Input Letter (2) (3192 : Youth Commission Recommendations for the Upcoming Two-year Budget Cycle.) YOUTH COMMISSION STAFF REPORT Agenda Item Title: 2021 Youth Commission's Selection of Meeting Date for Annual Presentation to City Council Meeting Date: February 8, 2021 Submitted By: Monica Gonzalez Prepared By: Adam Henig Recommendation: Motion to approve the proposed meeting date of May 3, 2021 to present to City Council. Executive Summary Each year, commissions are asked to present to city council. Due to the pandemic, commissions did not present in 2020. However, Council would like to resume this annual practice. The purpose of the presentation is to highlight the commission’s accomplishments of the year, and any work plan items that are currently being worked on. The presentation is delivered by the commission chair. Council is requesting that you confirm the date of May 3, 2021 to present to Council. 7.B Packet Pg. 9 YOUTH COMMISSION STAFF REPORT Agenda Item Title: Planning of Commissioner-led Workshops for Young Gilroy Residents Meeting Date: February 8, 2021 Submitted By: Adam Henig Prepared By: Monica Gonzalez Recommendation: Receive reports and comment for the continued planing of the Youth Commission virtual workshop on March 16, 2020. Executive Summary The Commissioners plan to host virtual workshops that focus on mental health, teen vaping and drinking, and diversity and inclusion for youth an d teens in the Gilroy community on March 16, 2020. Four committee work groups were created for guest speakers, marketing, ice breaker activities, and technology. Chair Ramirez, Commissioners Gonzalez and Meyhar are responsible for securing guest speakers for the event. Commissioners Padda, James, and Schulte will be responsible for creating flyers, promotion and recruitment. Commissioners Suresh, Kong, Martinez and Garcia will be in charge of ice breaker and game activities. Commissioner Baker will be responsible for technology logistics and management. Staff will support with registration, agenda proposal, and support for the youth commissioners. The committee work groups will report on progress and all commissioners will continue planning discussion. 8.A Packet Pg. 10