10/11/2021 Youth Commission Regular Agenda Packet
CITY OF GILROY
YOUTH COMMISSION
REGULAR MEETING
OCTOBER 11, 2021
6:00 p.m.
Gilroy Senior Center
7371 Hanna Street
Gilroy, CA 95020
AGENDA
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KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT
COMMISSION STAFF AT cityclerk@cityofgilroy.org
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the
meeting, each person wishing to speak should prepare a presentation of not more than
three (3) minutes. Persons wishing to address the Commission are requested, but not
required, to complete a Speaker’s Card located at the entrances. Completion of this
speaker’s card is voluntary. All persons may a ttend this meeting and speak, regardless
if a card is completed or not. Speaker’s slips should be submitted to the Secretary
BEFORE this portion of the meeting begins. Anyone wishing to address the Commission
on any other item on this AGENDA is requested, but not required, to fill out a speaker’s
slip as well and submit it to the Secretary BEFORE the Commission takes action on the
item.
Materials related to an item on this agenda submitted to the City of Gilroy Youth
Commission after distribution of the agenda packet are available for public inspection with
the agenda packet in the Recreation Division at Senior Center, 7371 Hanna Street during
normal business hours. These materials are also available with the agenda packet on the
City website at www.cityofgilroy.org.
In compliance with the Americans with Disabilities Act, if you need special assistance
to participate in this meeting, please contact the Recreation Division at (408) 846-0460
or Rec@cityofgilyroy.org. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to ensure accessibility to thi s meeting. (28CFR
35.102-35.104 ADA Title II)
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I. CALL TO ORDER
II. ROLL CALL
III. SECRETARY'S REPORT
IV. APPROVAL OF MINUTES
V. APPROVAL OF AGENDA
VI. INTRODUCTIONS
VII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
VIII. NEW BUSINESS
A. Youth Commissioner Orientation
1. Staff Report: Monica Gonzalez, Community Coordinator
2. Public Comment
3. Possible Action:
Receive and comment on Youth Commission meeting rules and
policies.
B. Elect Chair and Vice Chair for 2021-2022 for Youth Commission.
1. Staff Report: Monica Gonzalez, Community Coordinator
2. Public Comment
3. Possible Action:
Motion and vote for Chair and Vice Chair for 2021 -2022 for Youth
Commission.
C. 2021-2022 Workplan for the Youth Commission
1. Staff Report: Monica Gonzalez, Community Coordinator
2. Public Comment
3. Possible Action:
Receive report and comment on the 2021-2022 Workplan for the
Youth Commission.
D. Youth Advisory Council (YAC) Social Participation and Appointments
1. Staff Report: Monica Gonzalez, Community Coordinator
2. Public Comment
3. Possible Action:
Motion and vote to participate in the Youth Advisory Council
(YAC) Social and appoint 1 or 2 representatives to the YAC
Social planning committee once commenced.
IX. OLD BUSINESS
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X. AGENDA ITEMS FOR NEXT MEETING
XI. STAFF COMMENTS
XII. ADJOURNMENT
YOUTH COMMISSION
STAFF REPORT
Agenda Item Title: Youth Commissioner Orientation
Meeting Date: October 11, 2021
Submitted By: Monica Gonzalez
Prepared By: Monica Gonzalez
Recommendation:
Receive and comment on Youth Commission meeting rules and policie s.
Executive Summary
This is the first Youth Commission meeting of the new term. The Youth Commission has
seven new Commissioners. An orientation is provided to go over policies and
procedures for Youth Commission meetings. We will also discuss the upcoming retreat
and how to prepare for it.
8.A
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YOUTH COMMISSION
STAFF REPORT
Agenda Item Title: Elect Chair and Vice Chair for 2021-2022 for Youth Commission.
Meeting Date: October 11, 2021
Submitted By: Monica Gonzalez
Prepared By: Monica Gonzalez
Recommendation:
Motion and vote for Chair and Vice Chair for 2021-2022 for Youth Commission.
Executive Summary
Every year at the beginning of the term, the Youth Commission appoints a Chair and
Vice Chair to facilitate its meetings. If the Chair is unable to be present at the meeting
the Vice Chair will take their place.
8.B
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YOUTH COMMISSION
STAFF REPORT
Agenda Item Title: 2021-2022 Workplan for the Youth Commission
Meeting Date: October 11, 2021
Submitted By: Monica Gonzalez
Prepared By: Monica Gonzalez
Recommendation:
Receive report and comment on the 2021-2022 Workplan for the Youth Commission.
Executive Summary
The workplan for 2021-2022 will be developed and finalized at the annual retreat held
during the Youth Commission November 8th meeting. Commissioners are asked to
begin brainstorming ideas and proposals.
8.C
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YOUTH COMMISSION
STAFF REPORT
Agenda Item Title: Youth Advisory Council (YAC) Social Participation and
Appointments
Meeting Date: October 11, 2021
Submitted By: Monica Gonzalez
Prepared By: Monica Gonzalez
Recommendation:
Motion and vote to participate in the Youth Advisory Council (YAC) Social and appoint 1
or 2 representatives to the YAC Social planning committee once commenced.
Executive Summary
Youth Advisory Council (YAC) Social is an event that happens every Fall/Winter to bring
together all YAC Commissions/Committees/Teen Advisory Boards from different cities
in District 4. The YAC Social event is tentatively scheduled for in-person (outside) on
Saturday, November 20th. The first planning meeting date is to be scheduled.
8.D
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