01/12/2021 Arts and Culture Commission Regular Agenda Packet
CITY OF GILROY
ARTS AND CULTURE COMMISSION
(“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the
Gilroy community.”)
REGULAR MEETING
JANUARY 12, 2021
6:30 p.m.
City Council Chambers
7351 Rosanna Street
Gilroy, CA 95020
AGENDA
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PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED.
THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE
GOVERNOR’S EXECUTIVE ORDER N-29-20
MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org.
In order to minimize the spread of the COVID 19 virus, the City will be offering telephone
and email options for public comments at this meeting. The public is encouraged to
participate in this meeting by as follows:
VIEW THE MEETING LIVE ON FACEBOOK
https://www.facebook.com/GilroyCityHallMeetings
PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE
ARTS & CULTURE COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE
MEETING TO Carina Baksa AT carina.baksa@cityofgilroy.org AND MUST BE RECEIVED BEFORE
THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY
BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0215, PRIOR TO 5:00 P.M. JANUARY 12,
2021. IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subject line of
your email. The Clerk will read the first three minutes of each email into the public record.
In compliance with the Americans with Disabilities Act, and Governors Order N-29-20, the City will
make reasonable arrangements to ensure accessibility to this meeting. If you need special
assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the
meeting at (408) 846-0215.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT
COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the
meeting, each person wishing to speak should prepare a presentation of not more than
2
three (3) minutes. Persons wishing to address the Commission are requested, but not
required, to complete a Speaker’s Card located at the entrances. Completion of this
speaker’s card is voluntary. All persons may attend this meeting and speak, regardless
if a card is completed or not. Speaker’s slips should be submitted to the Secretary
BEFORE this portion of the meeting begins. Anyone wishing to address the Commission
on any other item on this AGENDA is requested, but not required, to fill out a speaker’s
slip as well and submit it to the Secretary BEFORE the Commission takes action on the
item.
Materials related to an item on this agenda submitted to the City of Gilroy Arts & Culture
Commission after distribution of the agenda packet are available for public inspection
with the agenda packet in the Recreation Division at City Hall, 7351 Rosanna Street
during normal business hours. These materials are also available with the agenda
packet on the City website at www.cityofgilroy.org
Mission Statement: “To be an advocate for cultural and artistic activities in the Gilroy
Community. To build bridges and promote communication through cultural and artistic
opportunities for all individuals, thereby improving the quality of life in our city.”
I. CALL TO ORDER
II. SECRETARY'S REPORT
III. APPROVAL OF MINUTES
A. November 10, 2020
IV. APPROVAL OF AGENDA
V. INTRODUCTIONS
VI. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
VII. NEW BUSINESS
A. Approval of the 2021 Schedule of Regular Arts and Culture
Commission Meetings
1. Staff Report: Carina Baksa, Management Analyst
2. Public Comment
3. Possible Action:
Motion to approve the 2021 Regular Meeting Schedule of the Arts
and Culture Commission
In compliance with the Americans with Disabilities Act, if you need special assistance
to participate in this meeting, please contact the Recreation Division at (408) 846-
0460. Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title
II)
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B. Proposal for Online Youth Art Exhibit (Report Attached)
1. Staff Report: Carina Baksa, Management Analyst
2. Public Comment
3. Possible Action:
Accept Report and Discuss Proposal
VIII. FINANCIAL REPORT
A. Financial Report for the Quarter Ending December 31, 2020
1. Staff Report: Carina Baksa, Management Analyst
2. Public Comment
3. Possible Action:
Accept Financial Reports for the Quarter Ending December 31,
2020
IX. STUDENT REPRESENTATIVE COMMENTS
X. COMMISSION COMMENTS (Arts-Related)
XI. STAFF COMMENTS
XII. ADJOURNMENT
XIII. FUTURE MEETINGS at 6:30 P.M.
CITY OF GILROY
ARTS AND CULTURE COMMISSION
(“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the
Gilroy community.”)
REGULAR MEETING
NOVEMBER 10, 2020
6:30 p.m.
City Council Chambers
7351 Rosanna Street
Gilroy, CA 95020
MINUTES
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I. CALL TO ORDER
Meeting called to order at 6:30pm
Attendee Name Title Status Arrived
Maricela Andrade Commissioner Present
Nelly Bermudez Commissioner Present
Judy Bozzo Commissioner Present
Nancy Fierro Vice Chair Present
Camille McCormack Commissioner Present
Melanie Reynisson Chair Present
Federico Saldana Commissioner Present
II. SECRETARY'S REPORT
The agenda was posted at 1:38pm on Friday, November 6, 2020
III. APPROVAL OF MINUTES
A. Arts and Culture Commission - Regular Meeting - Oct 13, 2020 6:30 PM
Motion made by Commissioner Camille McCormack to approve minutes of
October 13, 2020, Commissioner Nelly Bermudez seconded. Motion passed
6-1 with Commissioner Judy Bozzo abstaining.
IV. APPROVAL OF AGENDA
Motion was made to approve the agenda by Commissioner Bozzo, Chair
Melanie Reynisson seconded the motion. Motion passed 7-0.
V. AWARDS/RECOGNITIONS
None.
VI. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
VII. NEW BUSINESS
3.A
Packet Pg. 4 Minutes Acceptance: Minutes of Nov 10, 2020 6:30 PM (APPROVAL OF MINUTES)
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A. Bench Plaque Inscription for Gilroy American Asso ciation of
University Women
American Association of University Women purchased a bench plaque to
celebrate 100 years of Women’s Suffrage with the below inscription:
Gilroy AAUW dedicates this bench
In celebration of 100 years of
Women’s Suffrage
1920-2020
Motion was made by Vice-Chair Nancy Fierro to approve inscription as
presented, Chair Reynisson seconded the motion. Motion passed 7-0.
B. Proposal for Online Youth Art Exhibit (Report Attached)
Commission discussed report from Artist Sheryl Cathers. Due to staff error,
Ms. Cathers did not make the meeting. Ms. Cathers was contacted to ask
her to join the meeting in January and she has agreed to return then.
VIII. OLD BUSINESS
A. Public Art Gilroy heART Project November 2020 Flyer
1. Staff Report: Carina Baksa, Management Analyst
2. Public Comment
3. Possible Action:
Review and Approve the Gilroy heART Flyer for November 2020
Chair Reynisson presented the flyer for #GilroyheART for the month of
November. Theme is Photography and “What Are You Thankful For?” She
will proceed with sending this flyer to be placed in City of Gilroy Newsletter.
Commission will look to advertise in grocery stores, with the school district,
and the Recreation newsletter. October advertising was too late and there
was no participation, but commission is hoping to get more participation in
November and December. December flyer will be created later with the
topic of “Holiday Traditions”. Gift card for raffle was not used in October,
therefore it is available to use for November. Commission will also reach out
to private schools to encourage their students to participate.
IX. STUDENT REPRESENTATIVE COMMENTS
This month started off on a bad note due to the party attended by both
Christopher High School and Gilroy High School students, where later
someone tested positive for COVID-19. In response to this incident, the in-
person rehearsals for Drama have been postponed. Drama, Band and
Choir remain virtual. Clubs are also struggling with fundraising because
COVID-19 has shut everything down. Students are hoping to get back their
spring semester.
3.A
Packet Pg. 5 Minutes Acceptance: Minutes of Nov 10, 2020 6:30 PM (APPROVAL OF MINUTES)
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X. COMMISSION COMMENTS (Arts-Related)
Commissioner Fierro encourages everyone to attend Gallery 1202.
Commissioner McCormack agreed and mentioned that there is also a
meeting room that the Commission could potentially use for a meeting in the
future.
Chair Reynisson gave an update on the Gilroy Trail Interactive Map, she
mentioned that there is going to be a GPS map on this App. Still trying to
figure out what type of information needs to be gathered and how it needs to
be saved to get it in the map. Once she figures it out, she’ll write step by
step instructions to share. Commissioner Saldaña proposed to bring
information to the retreat and begin work on project during that meeting.
XI. STAFF COMMENTS
There are two Commissioner Terms that are expiring on 12/31/20.
Commissioners can reapply to get re-appointed. Application to become a
Commissioner is already on the Arts & Culture Commission website.
Current Commissioners can remain on the Commission even if their term
has expired, until a new Commissioner is appointed.
XII. ADJOURNMENT
7:29pm
XIII. FUTURE MEETINGS at 6:30 P.M.
January 12, 2021
Carina Baksa,
Recreation Division
Recording Secretary
3.A
Packet Pg. 6 Minutes Acceptance: Minutes of Nov 10, 2020 6:30 PM (APPROVAL OF MINUTES)
ARTS AND CULTURE COMMISSION
STAFF REPORT
Agenda Item Title: Approval of the 2021 Schedule of Regular Arts and Culture
Commission Meetings
Meeting Date: January 12, 2021
Submitted By: Carina Baksa
Prepared By: Carina Baksa
Recommendation:
Motion to approve the 2021 Regular Meeting Schedule of the Arts and Culture
Commission
Executive Summary
Historically, the Arts & Culture Commission has met for 10 dates plus a retreat during a
calendar year. In pre-Covid19 times regular meetings were held in Council Chambers at
City Hall, in current times, the meetings are being held virtually. Below is the proposed
meeting calendar for 2021 for adoption.
City of Gilroy Arts & Culture Commission
Proposed Meeting Calendar for 2021
2nd Tuesday of each month at 6:30 PM
January 12, 2021
February 9, 2021 (Potential Retreat following Regular Meeting)
March 9, 2021
April 13, 2021
May 11, 2021
June 8, 2021
July 13, 2021 (DARK – No Meeting Scheduled)
7.A
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August 10, 2021
September 14, 2021
October 12, 2021
November 9, 2021
December 14, 2021 (DARK – No Meeting Scheduled)
7.A
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ARTS AND CULTURE COMMISSION
STAFF REPORT
Agenda Item Title: Proposal for Online Youth Art Exhibit (Report Attached)
Meeting Date: January 12, 2021
Submitted By: Carina Baksa
Prepared By: Carina Baksa
Recommendation:
Accept Report and Discuss Proposal
Executive Summary
Artist Sheryl Cathers, from Dabble Art Center, is proposing an Online Gilroy Youth Art
Exhibit as a collaboration. Ms. Cathers’ proposal is attached and she will present to the
Arts and Culture Commission for consideration and feedback.
Attachments:
1. Proposal- Online Youth Art Exhibit 2021
7.B
Packet Pg. 9
To the Gilroy Arts and Culture Commission Nov, 2020
Proposal for Online Gilroy (or South Valley) Youth Art Exhibit
For many years The City of Gilroy has sponsored and organized a community wide Youth Art
Exhibit with great success. Due to lack of staff the event was suspended.
In April 2019, as a board member of the Gilroy Arts Alliance ( I have since resigned) I chaired
and organized the Youth Art Exhibit. We invited all kids up to age 17 to submit artwork for
display and judging. Over 150 art pieces were on display for the month of April. We sought
sponsors from local citizens and businesses. We had the show judged and handed out cash
and gift card awards for the selected winners at the closing ceremony.
As far as I know there are currently no avenues for our local youth to showcase their
developing artistic skills. I have operated a small art studio down town for the past 10 years,
Dabble Art Center. Through my studio I have taught hundreds of young artists each week. They
always looked forward to a yearly art show. In April I was forced to close my studio due to
Covid. I am attempting to offer online art classes for now with very limited success.
I would like to propose that the City of Gilroy resume organizing and sponsoring a yearly local
art exhibit. Considering our current situation, I would think the best method would be to create
an online exhibit. this could be viewed for a select amount of time and judged by professionals
as well as all the visitors to the site ( Peoples Choice )
I lack the technical skills to make this happen on my own. I would be willing to help with the
publicity and art work collection. I know there are many who possess the skills to develop an
online gallery. I have seen many artists use this medium for their own artwork.
Please consider how this would positively impact our local youth. They are very eager to
showcase their work. This past year has been particularly difficult for them. I would like to give
our youth something to look forward to and to encourage their creative voice and abilities.
Thank you for your time and for considering this proposal.
Peace,
Sheryl Cathers
Dabble Art Center
408 427-2204
7.B.a
Packet Pg. 10 Attachment: Proposal- Online Youth Art Exhibit 2021 (3154 : Proposal for Online Youth Art Exhibit (Report Attached))
ARTS AND CULTURE COMMISSION
STAFF REPORT
Agenda Item Title: Financial Report for the Quarter Ending December 31, 2020
Meeting Date: January 12, 2021
Submitted By: Carina Baksa
Prepared By: Carina Baksa
Recommendation:
Accept Financial Reports for the Quarter Ending December 31, 2020
Executive Summary
Below are the balances of each fund as of December 31, 2020:
DESCRIPTION Revenue Expenses Balance
Beginning Balance on 7/1/2020 13,845.47
Ordered 2 Bench Plaques 326.42
TOTAL 0.00 326.42 13,519.05
Reserved Funds:
Designated for mural repairs $1,363.04
Designated for bench plaque repairs $1,000.00
Designated for GGF Founders Plaque repairs $2,145.15
Total Reserved Funds $4,508.19
Unreserved (Available) Funds: $9,010.86
801 Public Art Project Fund
For the Quarter Ending December 31, 2020
ACCOUNT # 801-2402-D151-3899
8.A
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DESCRIPTION Revenue Expenses Balance
Beginning Balance on 7/1/2020 1,358.34
No Activity
TOTAL 0.00 0.00 1,358.34
801 Arts & Culture Commission Donations
For the Quarter Ending December 31, 2020
ACCOUNT # 801-2402-D137-3899
8.A
Packet Pg. 12