Loading...
04/13/2021 Arts and Culture Commission Regular Agenda Packet CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING APRIL 13, 2021 6:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 AGENDA 1 PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting by as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE ARTS & CULTURE COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO Adam Henig AT adam.henig@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0577, PRIOR TO 5:00 P.M. APRIL 13, 2021. IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N -29-20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0215. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than 2 three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. Materials related to an item on this agenda submitted to the City of Gilroy Arts & Culture Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org Mission Statement: “To be an advocate for cultural and artistic activities in the Gilroy Community. To build bridges and promote communication through cultural and artistic opportunities for all individuals, thereby improving the quality of life in our city.” I. CALL TO ORDER II. FLAG SALUTE III. SECRETARY'S REPORT IV. APPROVAL OF MINUTES A. February 9, 2021 B. March 9, 2021 V. APPROVAL OF AGENDA VI. INTRODUCTIONS VII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA VIII. NEW BUSINESS A. Gilroy Museum's Annual Presentation and Commission Approval to Transfer of Interest Income From the Museum Vase Endowment Trust to the Gilroy Museum Fund In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Division at (408) 846- 0460. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) 3 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: It is recommended the Arts and Culture Commission approve to recommend to the City Council to transfer the interest accumulated ($880.83) from the “Museum Trust Fund” to the “801 Fund” in order for the Museum to continue its mission to preserve and protect the City’s historical collection. IX. OLD BUSINESS A. Arts and Culture Commission Recommendations for the Upcoming Two-year Budget Cycle. 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Motion and vote to approve the Arts and Culture Commission's recommendations to City Council for the upcoming two year fiscal budget. B. Adoption of 2021 Arts and Culture Commission Work Plan (report attached) 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Motion to adopt the 2021 Arts and Culture Commission Work Plan. X. STUDENT REPRESENTATIVE COMMENTS XI. COMMISSION COMMENTS (Arts-Related) XII. ADJOURNMENT CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING FEBRUARY 9, 2021 6:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 MINUTES 1 I. CALL TO ORDER Attendee Name Title Status Nancy Fiero Vice Chair Present Melanie Reynisson Chair Present Nelly Bermudez Commissioner Present Judy Bozzo Commissioner Present Edgar Zaldana Commissioner Absent Camile McCormick Commissioner Present Federico Saldana Commissioner Present II. SECRETARY'S REPORT: The agenda was posted on February 4, 2021 at 1:50 PM III. APPROVAL OF MINUTES: Commissioner McCormick motioned to approve. Commissioner Saldana seconded. Motion passed 6-0-0. IV. APPROVAL OF AGENDA – Chair Reynisson motioned to approve the agenda with an amendment to move the Student Representative’s comments to the beginning of the meeting agenda (following public comments). Commissioner Bermudez seconded. Motion passed 6-0-0. V. INTRODUCTIONS A. Adam Henig, Staff Liaison VII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA – Gilroy Museum volunteer Phil Laursen spoke about a grant opportunity to fund the erection of an Ascension Solorsano statue in Gilroy. He discussed why it’s important and how the ACC can help. No action was taken by the commission. VIII. NEW BUSINESS A. Selection of Chair and Vice-Chair of Arts and Culture Commission - Reynisson nominated herself to be chair. Commissioner Bozzo nominated 4.A Packet Pg. 4 Minutes Acceptance: Minutes of Feb 9, 2021 6:30 PM (APPROVAL OF MINUTES) 2 Fierro. Bozzo motioned to select Reynisson for chair and Fierro for vice chair. Saldana seconded. Motion passed 6 -0-0. B. 2021 Arts and Culture Commission's Selection of Meeting Date for Annual Presentation to City Council – Reynisson proposed May 17 and June 21 as the dates to present to Council. Motion made by Reynisson. Seconded by Bermudez. Motion passed 6-0-0. C. Arts and Culture Commission Recommendations for the Upcoming Two-year Budget Cycle – Explained by staff member Henig. No action was taken. All ideas—which need to be relevant to arts and culture related matters and submitted on behalf of the whole advisory body--will be submitted to Council. Item will be discussed more at length at the March 2021 meeting. IX. OLD BUSINESS - none X. STAFF REPORTS A. Discussion Items for the Upcoming Retreat – Items mentioned that will be discussed at the March retreat will include: Budget feedback (per Council); expanding public outreach and communication with residents about city’s arts and cultural opportunities (Bermudez). Also, discussion of grant opportunities; and offering arts related activity for kids at special events. Commission will consider forming subcommittees to complete these tasks. XI. STUDENT REPRESENTATIVE COMMENTS – Student representative informed commission about the virtual Christopher High School chamber choir performance, which can be seen on the school’s YouTube page. Due to shelter in place, there was nothing else to report. XII. COMMISSION COMMENTS (Arts-Related) – further discussion about expanding social media outreach related to the arts and culture commission. XIII. ADJOURNMENT – 7:36 p.m. Adam Henig, Recreation Division Recording Secretary 4.A Packet Pg. 5 Minutes Acceptance: Minutes of Feb 9, 2021 6:30 PM (APPROVAL OF MINUTES) CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) SPECIAL MEETING MARCH 9, 2021 6:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 MEETING NOTES 1 I. CALL TO ORDER – 6:31 PM II. SECRETARY'S REPORT – The agenda was posted on Thursday, March 4, 2021 at 2:00PM Roll call. Attendee Name Title Status Nancy Fiero Vice Chair Present Melanie Reynisson Chair Present Nelly Bermudez Commissioner Late – 6:41 pm Judy Bozzo Commissioner Present Edgar Zaldana Commissioner Present Camile McCormick Commissioner Present Federico Saldana Commissioner Present III. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA IV. NEW BUSINESS 1. Review of Commissioner Responsibilities and Role - Staff member Henig review the commissioner’s responsibilities and role as explained in the staff report. V. OLD BUSINESS A. Development of 2021 Arts and Culture Commission Work Plan - Develop a 2021 Arts and Culture Commission Work Plan that is in alignment with City Council's priorities. Below is a table of recommended work plan items mentioned for adoption. 4.B Packet Pg. 6 Minutes Acceptance: Minutes of Mar 9, 2021 6:30 PM (APPROVAL OF MINUTES) 2 PROJECTS ONGOING Future Discussion GPS Art Trail Bench Plaque Program More involvement with revitalization of downtown Gilroy and Gourmet Alley (DOWNTOWN); Hispanic Heritage District; research and develop ideas Public Art in lieu of fees Art Cultural Award (annual/biannual; present at annual meeting w/Council; future artist; inclusion focused (NEIGHBORHOOD EQUALITY); Individual & Student award Arts and Culture Commission social media page (PUBLIC ENGAGEMENT); share events and contests in Gilroy; advocacy of arts and increased visibility Getting more involved with other commissions and Council; Reaching out to other commissions about art-focused items Inclusion Develop catalog for potential future projects High School Arts Student Show ACC Sponsored art projects at special events (DOWNTOWN & PUBLIC ENGAGEMENT) VI. STAFF COMMENTS VII. ADJOURNMENT – 8:24 PM Adam Henig, Recreation Division Recording Secretary 4.B Packet Pg. 7 Minutes Acceptance: Minutes of Mar 9, 2021 6:30 PM (APPROVAL OF MINUTES) ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Gilroy Museum's Annual Presentation and Commission Approval to Transfer of Interest Income From the Museum Vase Endowment Trust to the Gilroy Museum Fund Meeting Date: April 13, 2021 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: It is recommended the Arts and Culture Commission approve to recommend to the City Council to transfer the interest accumulated ($880.83) from the “Museum Trust Fund” to the “801 Fund” in order for the Museum to continue its mission to preserve and protect the City’s historical collection. EXECUTIVE SUMMARY The City of Gilroy Museum will make its annual presentation to the Arts and Culture Commission, highlighting the past year’s achievements as well as provide an overview of its general operations. In addition, the Museum will seek approval from the Commission to recommend to the City Council to transfer the interest accumulated, $880.83, from the “Museum Trust Fund” to the “801 Fund” in order for the Museum to continue its mission to preserve and protect the City’s historical collection. BACKGROUND On September 5, 2007, the Gilroy Historical Society and the City of Gilroy entered into an Endowment Trust Agreement, for the purpose of establishing an Endowment Trust account for the Gilroy Museum. The Kaiser Wilhelm vase was deaccessioned from the Museum collection and sold at auction on February 11, 2009, for $37,500. Funds from the sale of the vase were deposited in the Endowment Trust account (814-2400-0499- 3710). 8.A Packet Pg. 8 Per the Trust Agreement, interest income generated from the funds may be transferred annually for use by the Gilroy Museum. Currently the Gilroy Museum has an established 801 account (801-2402-D149-3899), which has been designated to receive the funds. The agreement also states that if a letter is received from the Gilroy Historical Society making this request, the interest from the Trust will be transferred to the Museum’s 801 account. Attachments: 1. Gilroy Museum - Page 1 of Trust Agreement 2. Gilroy Museum - Page 2 of Trust Agreement 3. Gilroy Historical Society - Museum Services License Agreement (2019) 4. GHS Letter 5. 2020Annual Report 6. Museum Endowment Trust 06302020 8.A Packet Pg. 9 8.A.a Packet Pg. 10 Attachment: Gilroy Museum - Page 1 of Trust Agreement (3256 : Gilroy Museum's Annual Presentation and Commission Approval to Transfer 8.A.b Packet Pg. 11 Attachment: Gilroy Museum - Page 2 of Trust Agreement (3256 : Gilroy Museum's Annual Presentation and Commission Approval to Transfer Agreement with the Gilroy Historical Society regarding the City of Gilroy Museum This GIL,ROY MUSEUM AGREEMENT (the "Agreement") is hereby entered into as of January 1, 2019, by and between the City of Gilroy ("Licensor") and the Gilroy Historical Society ("Licensee"), a 501 (c)(3) non-profit organization. Licensee is comprised of a group of individuals interested in preserving the history of the City of Gilroy and its surrounding area, and the continued public access to the historical collection and resources located at the Gilroy Museum. Licensee donates a portion of its yearly monies to the support of the annual program and supplies budget for the Gilroy Museum. Licensor seeks to provide a revocable agreement for Licensee to use space owned by Licensor to sell items for the purpose of Museum support, as well as recruit and schedule City of Gilroy volunteers for Museum operation and provide for Museum management so that the public may have access to City historical resources, information, and the over 25,000 artifacts located in the Gilroy Museum collection. Licensor hereby gives to Licensee a non -transferable revocable license. The agreement is subject to the terms set forth herein, for the use and right to sell items for the support of the Gilroy Museum in an area to be designated by Licensor at Licensor's real property located at 195 Fifth Street in Gilroy, California 95020 (the "Gilroy Museum"). Licensor also hereby gives to Licensee permission to recruit and schedule City of Gilroy volunteers for Museum operation and provide for Museum program oversight so that the public may have access to City historical resources, information, and over 25,000 artifacts located in the Gilroy Museum collection. 1. Limited Term of Use This agreement may be reviewed and renewed annually by either the Licensor or Licensee. The Term of the license will begin January 1, 2019 and will automatically terminate on December 31, 2022. The license and this Agreement may be terminated prior to the end of the Term by mutual written agreement of the parties or upon 30-day written notice by either party. 2. Licensee Covenants. Licensee agrees, at its sole costs and expense, to do the following: Provide Museum services at the Gilroy Museum location during operating hours Tuesday and Thursday 10:00 a.m. to 4:00 p.m. and the first Saturday of the month from 10:00 a.m. to 2:00 p.m. as well as at additional mutually agreed upon times for Museum or co -sponsored city events; 4811-4819-1832v1 ALF104706083 8.A.c Packet Pg. 12 Attachment: Gilroy Historical Society - Museum Services License Agreement (2019) (3256 : Gilroy Museum's Annual Presentation and The Licensee will continue to recruit City of Gilroy volunteers to keep the Museum open to the public. Said volunteers will submit a City of Gilroy Volunteer application and complete the Department of Justice (DOJ) fingerprinting process. The Licensee will require that volunteers are scheduled and trained in accepted museum practices. Volunteers are required to adhere to the City of Gilroy volunteer practices and established museum practices and policies; Volunteers may be present as scheduled during hours of non-public operation for completion of museum projects and meetings, museum displays and trainings. If there are sufficient volunteers, the Licensee would like to increase the Museum operating hours, particularly on Saturdays. Changes to the Museum's public hours are subject to the approval of the Recreation Director or their designee and must be submitted by the Gilroy Historical Society in writing; Facilitate meetings with Licensor and work together in good faith to ensure the quality of services delivered; Responsible for making an annual report to the Arts and Culture Commission on the operation of the Gilroy Museum; Responsible for providing the annual budget for museum programs and supplies and may furnish appropriate gift items for sale at the museum for the purpose of fundraising; Monetary donations contributed at the Gilroy Museum will be documented and deposited with the Licensee to be used for the benefit of the museum programs, supplies, and the collection; Continue to pay for content support and upgrades to Past Perfect, the specialized museum software that maintains and updates the record of museum artifacts; Maintain the microfilm equipment and films including repair, replacement, or conversion to an equivalent service or tool; The Licensee has established its own endowment fund with the Gilroy Foundation. Only the annual interest income is available to the Licensee, and the Licensee has chosen to reinvest the income to grow the fund. The Licensee intends to eventually use the fund's annual income to hire a part-time Museum Director on a contractual basis. The Licensee and the Licensor, as part of volunteer recruitment will promote museum volunteers and museum programs through the City of Gilroy Recreation Activity Guide and their respective websites, newsletters, and social media outlets; Create Museum emails, letters, flyers and schedules for publicity and Museum volunteers as needed. Any museum flyers or promotional material should be reviewed and approved by City staff before distribution. This includes all events taking place at the museum and flyers or announcements with the City of Gilroy logo on it. Maintain and ensure the public areas of the Gilroy Museum are clean and free of debris. 4811 A819-18320 ALF104706083 8.A.c Packet Pg. 13 Attachment: Gilroy Historical Society - Museum Services License Agreement (2019) (3256 : Gilroy Museum's Annual Presentation and 3. Licensor Covenants. Licensor agrees, at its sole costs and expense, to do the following: Provide the Gilroy Museum building, landscaping, garbage collection, electricity, internet service, burglar alarm, telephone and telephone line, air conditioning and heat; Provide facility repair and maintenance, and weekly custodial services in the lavatory area including basic restroom and cleaning supplies; Provide a staff liaison responsible for all museum matters including City volunteers, facility repair requests and other necessary functions. Provide Wi-Fi and technology services including City networked equipment three computers, monitors, printers, and one copy machine), software and information technology support for the software programs, computer hardware and disk storage space for archival collection storage and information back-ups; Provide the volunteers with Workmen's Compensation insurance for any injuries incurred while volunteering, just as they do for other City volunteers; Provide a public meeting space at the Gilroy Museum once a month for Gilroy Museum Management meetings; Advertise special events in the City of Gilroy Recreation Activity Guide or the City's social media outlets; Provide tables and chairs to support special events; Licensor and Licensee agree that the Gilroy Museum Endowment Trust Agreement is appended to this document and is incorporated herein. 4. Indemnification. To the fullest extent permitted by law, Licensee agrees to defend, through counsel approved by Licensor (which approval shall not be unreasonably withheld), indemnify and hold harmless Licensor, its officers, representatives, agents and employees against any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and expenses, including without limitation attorneys' fees, arising or resulting directly or indirectly from any act or omission of Licensee's assistants, employees or agents, including all claims relating to the injury or death of any person or damage to any property. 5. Insurance. Licensee agrees to, at no cost to Licensor, obtain and maintain throughout the term of this Agreement Commercial Liability Insurance on a per occurrence basis, including coverage for owned and non -owned automobiles, with a minimum combined single limit coverage of $1,000,000 per occurrence for all damages due to bodily injury, sickness or disease, or death to any person, and damage to property, including the loss of use thereof. As a condition precedent to Licensor's obligations under this Agreement, Licensee will furnish 48114819-18320 ALF104706083 8.A.c Packet Pg. 14 Attachment: Gilroy Historical Society - Museum Services License Agreement (2019) (3256 : Gilroy Museum's Annual Presentation and written evidence of such coverage (naming Licensor, its officers and employees as additional insured on the Comprehensive Liability insurance policy via a specific endorsement) and requiring thirty (30) days written notice of policy lapse or cancellation, or of a material change in policy terms. 6. Assignment. Licensee may not assign, transfer or encumber this Agreement or the License, nor grant any other right of use or occupancy of the Property by any party other than Licensee without the prior written consent of Licensor, which may be withheld in Licensor's sole and absolute discretion. 7. Miscellaneous. a. If any term or provision of this Agreement shall, to any extent, be invalid or unenforceable, the remainder of this Agreement shall not be affected, and each term and provision of this Agreement shall be valid and enforced to the fullest extent permitted by law. This Agreement may be modified only in writing by Licensor and Licensee. b. This Agreement and the rights and obligations of the parties shall be interpreted, construed, and enforced in accordance with the laws of the state of California. c. Notwithstanding anything to the contrary contained in this Agreement, the expiration or revocation of this Agreement shall not relieve Licensee from Licensee's obligations accruing prior to the expiration or revocation and such obligations shall survive any such expiration or revocation. d. The person signing this Agreement on behalf of Licensee represents and warrants that he or she is duly authorized and has legal capacity to execute and deliver this Agreement. IN WITNESS WHEREOF, Licensor and Licensee have executed this Agreement as of the day and year first above written. Gabriel A. Gonzalez Date City Administrator City of Gilroy Licensor 4811.4819-18320 ALF104706083 8.A.c Packet Pg. 15 Attachment: Gilroy Historical Society - Museum Services License Agreement (2019) (3256 : Gilroy Museum's Annual Presentation and Date Historical Society Licensee Approved as o form: City Attorney Attest: r\\, (P,, City -lie 4811-4819-18320 ALF104706083 8.A.c Packet Pg. 16 Attachment: Gilroy Historical Society - Museum Services License Agreement (2019) (3256 : Gilroy Museum's Annual Presentation and 8.A.d Packet Pg. 17 Attachment: GHS Letter (3256 : Gilroy Museum's Annual Presentation and Commission Approval to Transfer Funds to Museum (report atta) Gilroy Museum Annual Report Living History in the Pandemic NEW… Challenges Directions Adaptations 8.A.e Packet Pg. 18 Attachment: 2020Annual Report (3256 : Gilroy Museum's Annual Presentation and Commission Approval 2020 Challenges  Open 2.5 months  Reduced income and visitation  Inability for new staff to orient  Historical resources inaccessible  Little public outreach 8.A.e Packet Pg. 19 Attachment: 2020Annual Report (3256 : Gilroy Museum's Annual Presentation and Commission Approval A New Direction  Serve a more diverse public  Expand the online presence  Improve access to information  Prepare for operation during the pandemic Henry Miller’s Compass 8.A.e Packet Pg. 20 Attachment: 2020Annual Report (3256 : Gilroy Museum's Annual Presentation and Commission Approval New Adaptations  Spanish subtitles on Museum video  History meets the street  Fireproof file storage  Volunteer training & Museum reopening Fireproof file move-in 8.A.e Packet Pg. 21 Attachment: 2020Annual Report (3256 : Gilroy Museum's Annual Presentation and Commission Approval Collecting Your Pandemic History  Fill out an online donation form,  Attach the form to your submission,  Email or mail it to the Museum:  your experiences, photographs, art work;  changes to your family, work & leisure time;  your thoughts & reflections on living during a pandemic;  YOUR PANDEMIC STORY... Domenic Bozzo 8.A.e Packet Pg. 22 Attachment: 2020Annual Report (3256 : Gilroy Museum's Annual Presentation and Commission Approval City of Gilroy #814 Museum Endowment Trust 6/30/2020 Beginning Fund Balance 7/1/19 43,753.77$ Revenue Additions: Interest earned FY20 880.83$ Misc Revenue 994.50$ Museum donation Total Revenue 1,875.33$ Expenses Less: Interest transfer (prior yrs.) to fund #801 (997.56)$ Total Expense (997.56)$ Ending Fund Balance 06/30/20 44,631.54$ 8.A.f Packet Pg. 23 Attachment: Museum Endowment Trust 06302020 (3256 : Gilroy Museum's Annual Presentation and Commission Approval to Transfer Funds 8.A.f Packet Pg. 24 Attachment: Museum Endowment Trust 06302020 (3256 : Gilroy Museum's Annual Presentation and Commission Approval to Transfer Funds ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Arts and Culture Commission Recommendations for the Upcoming Two-year Budget Cycle. Meeting Date: April 13, 2021 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Motion and vote to approve the Arts and Culture Commission's recommendations to City Council for the upcoming two year fiscal budget. Executive Summary For the City’s upcoming two-year budget cycle, council is seeking input from city commission and boards. This is an opportunity to provide input from each commission as what they would like Council to consider for the budget . All items should be commission related. Recommendations will be submitted to Council. Attachments: 1. Advisory Board Input Letter - ACC 9.A Packet Pg. 25 To: Arts and Culture Commission From: Carina Baksa, Finance Manager – Budget Division Re: Gilroy Fiscal Year Budget Process 2022 and 2023 Date: February 2, 2021 City staff is seeking input of City advisory bodies in the budget development for Fiscal Years 2021-22 (FY22) and Fiscal Years 2022-23 (FY23). As an advisory body of the City of Gilroy, you are invited to participate in the process and provide input on what you would like Council to consider in the upcoming budget cycle. There are no guarantees that any requests will be adopted, some requests may be included by staff into the staff recommended budget, but all comments will be compiled, and Council will see all requests in the staff report and potentially the budget book itself. Requests should link to one or more of the following, if your request requires funding, please include an estimate of the cost to accomplish the request: o Any commission/committee work plan that has been established; o Any master plan that the commission/committee works under; or o Any Council Strategic Plan Goal Comments and request should be issued by the board collectively, not each individual member. An action to approve the recommendations is advisable. All requests are due no later than your April 2021 meeting. 9.A.a Packet Pg. 26 Attachment: Advisory Board Input Letter - ACC (3252 : Arts and Culture Commission Recommendations for the Upcoming Two-year Budget ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Adoption of 2021 Arts and Culture Commission Work Plan (report attached) Meeting Date: April 13, 2021 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Motion to adopt the 2021 Arts and Culture Commission Work Plan. Executive Summary On March 9, 2021, the Arts and Culture Commission held a retreat to develop their 2021 work plan. The drafted plan should align with the current City Council priorities: 1. Ensure Financial Stability 2. Enhance Public Safety Capabilities 3. Revitalize Downtown 4. Focus on Revenue Driven Economic Development 5. Retain Stability in the City’s Workforce 6. Provide Opportunities for Meaningful Public Engagement 9.B Packet Pg. 27 7. Ensure Neighborhoods Benefit Equally from City Services The commission work plan will be an ongoing agenda item that will include monthly updates. At this meeting, the Arts and Culture commission will motion to approve adopting their 2021 work plan. Attachments: 1. ACC 2021 Work Plan 9.B Packet Pg. 28 2021 Arts and Culture Commission Work Plan Project Name Work Deliverable in 12 months City Council Priority Status GPS Art Trail Public Engagement Bench Plaque Program Revitalize Downtown by incorporating art and culture More involvement with revitalization of downtown Gilroy and Gourmet Alley; Hispanic Heritage District Revitalize Downtown Art Cultural Award Art Cultural Award (annual); present at annual meeting w/Council; Public Engagement High School Arts Student Show Public Engagement Working w ith other commission and staying connected to Council business Public Engagement Ar ts and Culture Commission Social Media page Promote art, share events and contests in Gilroy; Advocate of arts and increased visibility Public Engagement Paused until City formulates agenda Revised April 6, 2021 9.B.a Packet Pg. 29 Attachment: ACC 2021 Work Plan (3251 : Adoption of 2021 Arts and Culture Commission Work Plan