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06/08/2021 Arts and Culture Commission Regular Agenda Packet CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING JUNE 8, 2021 6:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 AGENDA 1 PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting by as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE ARTS & CULTURE COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO Adam Henig AT adam.henig@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0577, PRIOR TO 5:00 P.M. JUNE 8, 2021. IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N -29-20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0215. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than 2 three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons m ay attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. Materials related to an item on this agenda submitted to the City of Gilroy Arts & Culture Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org Mission Statement: “To be an advocate for cultural and artistic activities in the Gilroy Community. To build bridges and promote communication through cultural and artistic opportunities for all individuals, thereby improving the quality of life in our city.” I. CALL TO ORDER II. SECRETARY'S REPORT III. APPROVAL OF MINUTES A. May 11, 2021 IV. APPROVAL OF AGENDA V. INTRODUCTIONS VI. AWARDS/RECOGNITIONS VII. STUDENT REPRESENTATIVE COMMENTS VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA IX. NEW BUSINESS A. Arts and Culture Commission Award for Donald "Elvis" Prieto In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Division at (408) 846- 0460. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) 3 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Motion to approve Arts and Culture Commission Award for Donald "Elvis" Prieto X. OLD BUSINESS A. Review 2021 Arts and Culture Commission Work Plan (report attached) 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Review and comment on 2021 Arts and Culture Commission Work Plan. XI. COMMISSION COMMENTS (Arts-Related) XII. REPORTS FROM OTHER COMMISSIONS XIII. STAFF COMMENTS XIV. ADJOURNMENT CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING MAY 11, 2021 6:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 MINUTES 1 I. CALL TO ORDER – 6:31 p.m. Attendee Name Title Status Nancy Fierro Vice Chair Present Melanie Reynisson Chair Present Nelly Bermudez Commissioner Absent Judy Bozzo Commissioner Present Edgar Zaldana Commissioner Absent Camille McCormack Commissioner Present Federico Saldana Commissioner Present II. SECRETARY'S REPORT: The agenda was posted on Thursday, May 6, 2021 at 10:14 AM. III. APPROVAL OF MINUTES – Commissioner McCormack motioned to approve the minutes. Commissioner Zaldana seconded. Motion passed 6-0- 0. IV. APPROVAL OF AGENDA Commissioner Bozzo motioned to approve the minutes. Commissioner Zaldana seconded. Motion passed 6-0-0. V. INTRODUCTIONS - none VI. AWARDS/RECOGNITIONS- none VII. STUDENT REPRESENTATIVE COMMENTS - none VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - none IX. NEW BUSINESS - none X. OLD BUSINESS 3.A Packet Pg. 4 Minutes Acceptance: Minutes of May 11, 2021 6:30 PM (APPROVAL OF MINUTES) 2 A. Review 2021 Arts and Culture Commission Work Plan (report attached) Commissioners discussed the 2021 work plan. Items mentioned were: • Global Positioning Satellite (“GPS”) Art Trail – Commissioner Reynisson tested coordinates; easy to use. She reached out to Silicon Valley Creates. She recommends small groups working on this project. • Bench Plaque Program – Bozzo updated commissioners about the latest installation of plaques. All pending plaques have been installed; No current application/requests. Bench map needs to be updated. • Revitalize Downtown by incorporating art and culture – Identify the parameters of what will be included in the findings; Contact city council about funding opportunities for art/culture projects. There is a Cal Poly college student working on project about downtown Gilroy. • Art Cultural Award – Still need to develop criteria. Commissioner Bozzo will work on it. Meanwhile, in light of the recent passing of Donald Prieto, the Commission would like to present him with a lifetime achievement award at a city council meeting. Will be on future agenda. • High School Art Student Show – Host in November 2021 in a downtown venue. More details to come. XI. STAFF REPORTS - none XII. COMMISSION COMMENTS (Arts-Related) - none XIII. STAFF COMMENTS - none XIV. ADJOURNMENT – 7:29pm Adam Henig, Recreation Division Recording Secretary 3.A Packet Pg. 5 Minutes Acceptance: Minutes of May 11, 2021 6:30 PM (APPROVAL OF MINUTES) ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Arts and Culture Commission Award for Donald "Elvis" Prieto Meeting Date: June 8, 2021 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Motion to approve Arts and Culture Commission Award for Donald "Elvis" Prieto Executive Summary At the May Arts and Culture Commission monthly meeting, there was a motion made to approve awarding a lifetime achivement award to Donald “Elvis” Prieto. The motion passed. However, staff notifed the commission the following day that the Commission should not have motioned to approve the award because it was not on the agenda (a violation of Brown Act). Consequently, the item is agendized for this meeting. A brief background on Mr. Prieto: Donald “Elvis” Prieto, better known as Gilroy’s King of Rock n’ Roll, was an active and beloved member of the community, died on May 1, 2021. He was 54. Prieto would often impersonate Elvis at fundraisers and community events, in hopes of raising money for local orgnaizations and bringing joy to residents. Born and raised in Gilroy, Prieto is a graudate of Gilroy High School. He began impersonating Elvis in 1993 and quickly was lauded for his performance, earning first place at an Elvis impersonation contest in San Jose. Prieto worked as the manager of Victoria’s Mexican Restaurant in Gilroy and would often perform in front of customers. Prieto performed his Elvis routine annually at the Garlic City Car Show and the Gilroy Garlic Festival as well as far away places including Las Vegas and Reno. 9.A Packet Pg. 6 A week after his death, the Gilroy Dispatch reported on Prieto’s impact on Gilroy on the front page of its newspaper: Prieto would never turn down a charitable event, Maria Cid noted, driven by his love for his community. “Gilroy has lost an amazing community leader,” she said. “You can feel the sadness in our town as we all try to accept that we will n ever see our dear friend again.” Mark Turner, president/CEO of the Gilroy Chamber of Commerce, said Prieto was an “iconic figure” in Gilroy, performing at the Chamber’s annual car show “for more years than we can remember. Like the real Elvis, Donald was born to perform, and perform he did,” he said. “More than being the performer he was, we knew him as a courteous member of our community, a gentleman to all, willing to help where needed, encouraging others, and a tremendous example of grace and humility in times of trouble.” The Commission is asked to motion to approve recongizing Mr. Preito with an arts achievmeent award in memoriam (official award name has not been determined). If approved, the Commission can present the award to the Prieto family at a future City Council meeting (July 1, 2021). 9.A Packet Pg. 7 ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Review 2021 Arts and Culture Commission Work Plan (report attached) Meeting Date: June 8, 2021 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Review and comment on 2021 Arts and Culture Commission Work Plan. Executive Summary In March, the Arts and Culture Commission held a retreat to develop their 2021 work plan. A month later, the commission adopted their work plan, which is now an ongoing agenda item that includes monthly updates. The work plan should align with the current City Council priorities: 1. Ensure Financial Stability 2. Enhance Public Safety Capabilities 3. Revitalize Downtown 4. Focus on Revenue Driven Economic Development 5. Retain Stability in the City’s Workforce 6. Provide Opportunities for Meaningful Public Engagement 10.A Packet Pg. 8 7. Ensure Neighborhoods Benefit Equally from City Services Attachments: 1. ACC 2021 Work Plan 10.A Packet Pg. 9 2021 Arts and Culture Commission Work Plan Project Name Work Lead Commissioner Deliverable in 12 months City Council Priority Status GPS Art Trail Assist citywide effort to incorporate public art on a city GPS map. Melanie (with Judy) Provide GPS coordinates for public art projects in Gilroy Public Engagement Commissioner Reynisson tested coordinates; very easy to use. Reached out to SVCreates. Recommends small group; share monthly updates Bench Plaque Program Continue to promote the installation of bench plaques, which raises money for public art. Judy Update map where it's available and continue to promote to community Public Engagement All pending plaques have been installed; No current application/requests. Map is updated Revitalize Downtown by incorporating art and culture Assist with providing an artistic approach to improve downtown Gilroy. Melanie/Nancy Present findings to key stakeholders. Revitalize Downtown Identify the parameters of what will be included in the findings; Funding opportunities for art/culture projects?; College student working on project about downtown Gilroy; Mural of Donald Prieto Art Cultural Award Art Cultural Award (annual); present to City Council.Edgar/Judy Establish criteria and schedule when award will be presented Public Engagement Develop criteria (Judy); Vote to honor Donald "Elvis" Prieto? Melanie will look into costs of a plaque; Award at 6/17 or 7/1 Council meeting High School Arts Student Show Promote art among high school aged students by hosting a art show in downtown Gilroy in November Federico (w/Melanie) Host student art show in downtown Gilroy in November Public Engagement Develop criteria and plan logistics for show (location, specific date, show criteria) Arts and Culture Commission Social Media page Promote art, share events and contests in Gilroy; Advocate of arts and increased visibility Nelly Public Engagement Paused until City formulates policy Revised May 27, 2021 10.A.a Packet Pg. 10 Attachment: ACC 2021 Work Plan (3349 : Review 2021 Arts and Culture Commission Work Plan (report