Loading...
10/12/2021 Arts and Culture Commission Regular Agenda Packet CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING OCTOBER 12, 2021 6:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 AGENDA 1 KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT cityclerk@cityofgilroy.org PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may a ttend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. Materials related to an item on this agenda submitted to the City of Gilroy Arts & Culture Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at the Senior Center, 7371 Hanna Street, during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Division at (408) 846-0460 or Rec@cityofgilroy.org. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) 2 Mission Statement: “To be an advocate for cultural and artistic activities in the Gilroy Community. To build bridges and promote communication through cultural and artistic opportunities for all individuals, thereby improving the quality of life in our city.” I. FLAG SALUTE II. CALL TO ORDER III. SECRETARY'S REPORT IV. APPROVAL OF MINUTES A. September 14, 2021 V. APPROVAL OF AGENDA VI. STUDENT REPRESENTATIVE COMMENTS VII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA VIII. NEW BUSINESS A. Discuss Collaboration Opportunity with SV Creates 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Receive and comment on collaboration opportunity with SV Creates IX. OLD BUSINESS A. Review 2021 Arts and Culture Commission Work Plan (report attached) 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Review and comment on 2021 Arts and Culture Commission Work Plan. X. FINANCIAL REPORT A. Financial Report for the Quarter Ending September 30, 2021 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Motion to accept and approve Financial Reports for the Quarter Ending September 30, 2021 3 XI. COMMISSION COMMENTS (Arts-Related) XII. STAFF COMMENTS XIII. ADJOURNMENT CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING SEPTEMBER 14, 2021 6:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 MINUTES 1 I. CALL TO ORDER – 6:36 p.m. Attendee Name Title Status Nancy Fierro Vice Chair Present Melanie Reynisson Chair Present Judy Bozzo Commissioner Present Edgar Zaldana Commissioner Present Camille McCormack Commissioner Present Lisa Carter Commissioner Present Federico Saldana Commissioner Present II. SECRETARY'S REPORT – The agenda was posted on Friday, September 10, 2021. III. APPROVAL OF MINUTES Commissioner Bozzo motioned to approve the minutes. Commissioner Zaldana seconded. Motion passed 7-0-0. IV. APPROVAL OF AGENDA Commissioner Reynisson motioned to approve the agenda with an amendment to move the Student Representative Comments ahead of item V, Introductions. Commissioner Carter seconded. Motion passed 7-0-0. V. INTRODUCTIONS – New commissioner, Lisa Carter, was introduced. VI. STUDENT REPRESENTATIVE COMMENTS – PJ Crocker, a Christopher High School student, is the producer for the drama department. He discussed that aside from the marching band performing at sporting events, there is no art-music or theater related in-person events occurring at school. Commissioner Fierro recommends the art/theater groups use outside venues such as a city park to hold their events. VI. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - none 4.A Packet Pg. 4 Minutes Acceptance: Minutes of Sep 14, 2021 6:30 PM (APPROVAL OF MINUTES) 2 VIII. OLD BUSINESS A. Review 2021 Arts and Culture Commission Work Plan: Commissioners discussed the 2021 work plan. Items mentioned were: • GPS Art Trail – Reynisson has begun taking photographs of public art in North Gilroy. Bozzo wants to collaborate with Reynisson more on this task. • Bench Plaque – Bozzo received an inquiry for another bench, but it’s in a location where there is no insert, which would require additional funds for installation. Wants to create a list to include benches that do not have the proper insert, which allows seamless installation. • Revitalize Downtown – Reynisson is working with SV Creates to brainstorm ideas to bring more culture and art to the downtown, in hopes it will help revitalize the downtown business district. Reynisson would like to use the grant that was awarded by the Council to spur groups into hosting events in downtown Gilroy. Carter would like to become part of the downtown revitalization group. • Arts Cultural Award – At last night’s city council meeting, Reynisson presented the lifetime community service award to the family of Donald “Elvis” Prieto. It was a “fantastic moment,” Zaldana said. It showed “how much the community cared” about Mr. Prieto, he went on. • Art Show – The art show has been put on pause, according to Commissioner Saldana. There are many “road-blocks” due to Covid and GUSD restrictions. Hoping to offer an art show in the spring. Carter inquired about having it online. Saldana said that some students do not have access to a computer and would be unable to participate. Fierro suggested they open it up to all youth. IX. COMMISSION COMMENTS (Arts-Related) • Bozzo inquired about the concrete planter boxes that were recently modified with public art. Wants to know if those boxes are public property. If so, why didn’t it go through the ACC? City staff will look into it. • Saldana mentioned a fundraising opportunity for his high school art classroom. X. STAFF COMMENTS – none. XIV. ADJOURNMENT – 7:35 p.m. Adam Henig, Recreation Division Recording Secretary 4.A Packet Pg. 5 Minutes Acceptance: Minutes of Sep 14, 2021 6:30 PM (APPROVAL OF MINUTES) ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Discuss Collaboration Opportunity with SV Creates Meeting Date: October 12, 2021 Submitted By: Carina Baksa Prepared By: Carina Baksa Recommendation: Receive and comment on collaboration opportunity with SV Creates Executive Summary Chair Reynisson has been contacted by SV Creates and would like to mention a potential opportunity for the Arts & Culture Commission to collaborate with SV Creates on a potential Youth Art Project. Reynisson will share more details of the conversation during this meeting. 8.A Packet Pg. 6 ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Review 2021 Arts and Culture Commission Work Plan (report attached) Meeting Date: October 12, 2021 Submitted By: Carina Baksa Prepared By: Carina Baksa Recommendation: Review and comment on 2021 Arts and Culture Commission Work Plan. Executive Summary This is a monthly review of the Arts and Culture Commission 2021 work plan. The current commission workplan is below and also as a separate attachment: 9.A Packet Pg. 7 2021 Arts and Culture Commission Work Plan Project Name Work Lead Commissioner Deliverable in 12 months City Council Priority Status GPS Art Trail Assist citywide effort to incorporate public art on a city GPS map. Melanie (with Judy) Provide GPS coordinates for public art projects in Gilroy Public Engagement Reynisson tested coordinates; very easy to use. Reached out to SVCreates. Recommends small group; share monthly updates; Fierro will help too. Project from City's side may be on hold for now, will update when new information is available. Bozzo and Reynisson are taking photos. Bench Plaque Program Continue to promote the installation of bench plaques, which raises money for public art. Judy Update map where it's available and continue to promote to community Public Engagement 1 bench plaque order in progress. When beches do not have an inset, plaque is $140 more. Map is updated Revitalize Downtown by incorporating art and culture Assist with providing an artistic approach to improve downtown Gilroy. Melanie/Nancy Present findings to key stakeholders. Revitalize Downtown Reynisson working with SV Creates to help revitalize downtown business district. Could grant funding from City be used to spur groups into hosting events in downtown Gilroy? Carter will get involved in this group. Art Cultural Award Art Cultural Award (annual); Will be presented to City Council.Edgar/Judy Establish criteria and schedule when award will be presented Public Engagement COMPLETED: Voted to honor Donald "Elvis" Prieto. Award at 9/13/21 Council meeting High School Arts Student Show Promote art among high school aged students by hosting a art show in downtown Gilroy in November (11/10 or 11/3) Federico (w/Melanie) Host student art show in downtown Gilroy in November Public Engagement Revitalize Downtown Develop criteria and plan logistics for show (location, specific date, show criteria); incorporate live entertainment (teens) = ACC grant recipient CHS Choir. Art show has been paused due to continued Covid 'road-blocks' at this time. Revised September 14, 2021 Attachments: 1. ACC 2021 Work Plan 9.A Packet Pg. 8 2021 Arts and Culture Commission Work Plan Project Name Work Lead Commissioner Deliverable in 12 months City Council Priority Status GPS Art Trail Assist citywide effort to incorporate public art on a city GPS map. Melanie (with Judy) Provide GPS coordinates for public art projects in Gilroy Public Engagement Reynisson tested coordinates; very easy to use. Reached out to SVCreates. Recommends small group; share monthly updates; Fierro will help too. Project from City's side may be on hold for now, will update when new information is available. Bozzo and Reynisson are taking photos. Bench Plaque Program Continue to promote the installation of bench plaques, which raises money for public art. Judy Update map where it's available and continue to promote to community Public Engagement 1 bench plaque order in progress. When beches do not have an inset, plaque is $140 more. Map is updated Revitalize Downtown by incorporating art and culture Assist with providing an artistic approach to improve downtown Gilroy. Melanie/Nancy Present findings to key stakeholders. Revitalize Downtown Reynisson working with SV Creates to help revitalize downtown business district. Could grant funding from City be used to spur groups into hosting events in downtown Gilroy? Carter will get involved in this group. Art Cultural Award Art Cultural Award (annual); Will be presented to City Council.Edgar/Judy Establish criteria and schedule when award will be presented Public Engagement COMPLETED: Voted to honor Donald "Elvis" Prieto. Award at 9/13/21 Council meeting High School Arts Student Show Promote art among high school aged students by hosting a art show in downtown Gilroy in November (11/10 or 11/3)Federico (w/Melanie) Host student art show in downtown Gilroy in November Public Engagement Revitalize Downtown Develop criteria and plan logistics for show (location, specific date, show criteria); incorporate live entertainment (teens) = ACC grant recipient CHS Choir. Art show has been paused due to continued Covid 'road-blocks' at this time. Updated September 14, 2021 9.A.a Packet Pg. 9 Attachment: ACC 2021 Work Plan (3504 : Review 2021 Arts and Culture Commission Work Plan (report ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Financial Report for the Quarter Ending September 30, 2021 Meeting Date: October 12, 2021 Submitted By: Carina Baksa Prepared By: Carina Baksa Recommendation: Motion to accept and approve Financial Reports for the Quarter Ending September 30, 2021 Executive Summary Below are the balances of each fund as of September 30, 2021: DESCRIPTION Revenue Expenses Balance Beginning Balance on 7/1/2021 1,358.34 No Activity TOTAL 0.00 0.00 1,358.34 801 Arts & Culture Commission Donations For the Quarter Ending September 30, 2021 ACCOUNT # 801-2402-D137-3899 10.A Packet Pg. 10 DESCRIPTION Revenue Expenses Balance Beginning Balance on 7/1/2021 13,947.09 Revenue 1 Bench Plaque Sale 600.00 TOTAL 600.00 0.00 14,547.09 Reserved Funds: Designated for mural repairs $1,363.04 Designated for bench plaque repairs $1,000.00 Designated for GGF Founders Plaque repairs $2,145.15 Total Reserved Funds $4,508.19 Unreserved (Available) Funds: $10,038.90 801 Public Art Project Fund For the Quarter Ending September 30, 2021 ACCOUNT # 801-2402-D151-3899 10.A Packet Pg. 11