11/08/2022 Arts and Culture Commission Regular Agenda Packet
CITY OF GILROY
ARTS AND CULTURE COMMISSION
(“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the
Gilroy community.”)
REGULAR MEETING
NOVEMBER 8, 2022
6:30 p.m.
City Council Chambers
7351 Rosanna Street
Gilroy, CA 95020
AGENDA
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KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT
COMMISSION STAFF AT cityclerk@cityofgilroy.org
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the
meeting, each person wishing to speak should prepare a presentation of not more than
three (3) minutes. Persons wishing to address the Commission are requested, but not
required, to complete a Speaker’s Card located at the entrances. Completion of this
speaker’s card is voluntary. All persons may attend this meeting and speak, regardless
if a card is completed or not. Speaker’s slips should be submitted to the Secretary
BEFORE this portion of the meeting begins. Anyone wishing to address the Commission
on any other item on this AGENDA is requested, but not required, to fill out a speaker’s
slip as well and submit it to the Secretary BEFORE the Commission takes action on the
item.
Materials related to an item on this agenda submitted to the City of Gilroy Arts & Culture
Commission after distribution of the agenda packet are available for public inspection
with the agenda packet in the Recreation Division at the Senior Center, 7371 Hanna
Street, during normal business hours. These materials are also available with the
agenda packet on the City website at www.cityofgilroy.org
In compliance with the Americans with Disabilities Act, if you need special assistance
to participate in this meeting, please contact the Recreation Division at (408) 846-0460
or Rec@cityofgilroy.org. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to ensure accessibility to this meeting. (28CFR
35.102-35.104 ADA Title II)
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Mission Statement: “To be an advocate for cultural and artistic activities in the Gilroy
Community. To build bridges and promote communication through cultural and artistic
opportunities for all individuals, thereby improving the quality of life in our city.”
I. CALL TO ORDER
II. FLAG SALUTE
III. SECRETARY'S REPORT
IV. APPROVAL OF MINUTES
A. October 11, 2022
V. APPROVAL OF AGENDA
VI. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
VII. NEW BUSINESS
A. Adopt Meeting Calendar for the Arts & Culture Commission for 2023
1. Staff Report: Carina Baksa, Management Analyst
2. Public Comment
3. Possible Action:
Review Calendar Dates and Adopt the Regular Meeting Calendar and
Retreat Date for the Arts & Culture Commission for 2023
VIII. OLD BUSINESS
A. Review and Update Ongoing 2022 Arts and Culture Commission Work
Plan
1. Staff Report: Carina Baksa, Management Analyst
2. Public Comment
3. Possible Action:
Review and Update Ongoing 2022 Arts and Culture Commission Work
Plan
IX. FINANCIAL REPORT
A. Financial Report for the Quarter Ending September 30, 2022
1. Staff Report: Carina Baksa, Management Analyst
2. Public Comment
3. Possible Action:
Accept Financial Reports for the Quarter Ending September 30, 2022
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X. COMMISSION COMMENTS (Arts-Related)
XI. STAFF REPORTS
New Staff Liaison - Adam Henig
XII. ADJOURNMENT
CITY OF GILROY
ARTS AND CULTURE COMMISSION
(“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the
Gilroy community.”)
REGULAR MEETING
OCTOBER 11, 2022
6:30 p.m.
City Council Chambers
7351 Rosanna Street
Gilroy, CA 95020
MINUTES
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I. CALL TO ORDER
The meeting was called to order at 6:38 PM.
II. FLAG SALUTE
III. SECRETARY'S REPORT
Agenda was posted on Friday, October 7, 2022 at 4:45 PM.
Attendee Name Title Status Arrived
Lisa Carter Commissioner Present
Camille McCormack Commissioner Present
Alexandra Perdew Vice-Chair Present
Melanie Reynisson Chair Excused
Federico Saldana Commissioner Present
IV. APPROVAL OF MINUTES
A. Arts and Culture Commission - Special Meeting - Sep 13, 2022 5:30 PM
Motion was made by Commissioner Lisa Carter to approve the minutes,
Commissioner Camille McCormack seconded the motion. Motion carried 4-
0.
V. APPROVAL OF AGENDA
Motion was made by Commissioner Carter to approve the agenda,
Commissioner McCormack seconded the motion. Motion carried 4-0.
VI. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
VII. OLD BUSINESS
A. Review and Update Ongoing 2022 Arts and Culture Commission Work
Plan
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Packet Pg. 4 Minutes Acceptance: Minutes of Oct 11, 2022 6:30 PM (APPROVAL OF MINUTES)
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1. Staff Report: Carina Baksa, Management Analyst
2. Public Comment
3. Possible Action:
Review and Update Ongoing 2022 Arts and Culture Commission Work
Plan
1. GPS Art Trail - No update
2. Fundraising - working on flyer for 2022 Breakfast with Santa event for
December. Sub-committee for event planning will meet next week and
report back at November meeting.
3. Two Commissioners attended the Chalk Festival held in Downtown on
Saturday, October 8, 2022.
4. M.A.N.O.S held their Chalk Festival on Saturday, October 8, 2022. No
reimbursement requests have been received yet but they have until
December to file.
• ACC will follow up with them by e-mail to invite them back to give a debrief
of their event.
VIII. COMMISSION COMMENTS (Arts-Related)
· Commissioner Federico Saldana attended the ArtWalk Livermore
· Commissioner Carter attended the Mountainview Art & Wine Festival
· Commissioner Perdew asked if the School Art Show could capture younger age
students, Commissioner Saldana stated he would mention it to show coordinator
but also mentioned that in the past Middle Schools just weren’t ready for it.
IX. STAFF COMMENTS
· Recruitment Applications for Commissioners are ongoing at this time, accepting
applications continuously.
· Two ACC Commissioners’ terms are expiring on December 31, 2022.
· Candidates can apply for more than one Commission at the same time, but wou ld
only serve in one Commission if appointed.
X. ADJOURNMENT
Meeting adjourned at 6:58 PM.
Carina Baksa,
Recreation Division
Recording Secretary
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Packet Pg. 5 Minutes Acceptance: Minutes of Oct 11, 2022 6:30 PM (APPROVAL OF MINUTES)
ARTS AND CULTURE COMMISSION
STAFF REPORT
Agenda Item Title: Adopt Meeting Calendar for the Arts & Culture Commission for
2023
Meeting Date: November 8, 2022
Submitted By: Carina Baksa
Prepared By: Carina Baksa
Recommendation:
Review Calendar Dates and Adopt the Regular Meeting Calendar and Retreat Date for
the Arts & Culture Commission for 2023
Executive Summary
Below is the proposed meeting calendar for 2023. The commission also holds a retreat
once per year where they set their workplan for the next 12 months. In 2022, the
commission scheduled to meet 10 times and two months of no meetings and the retreat
was held in March. The commission may choose to do the retreat at a different date
and time.
City of Gilroy Arts & Culture Commission Meeting Calendar for 2023
2nd Tuesday of each month at 6:30 PM
January 10, 2023
February 14, 2023
March 14, 2023 (Retreat following Regular Meeting)
April 11, 2023
May 9, 2023
June 13, 2023
July 11, 2023 (DARK – No Meeting Scheduled)
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August 8, 2023
September 12, 2023
October 10, 2023
November 14, 2023
December 12, 2023 (DARK – No Meeting Scheduled)
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ARTS AND CULTURE COMMISSION
STAFF REPORT
Agenda Item Title: Review and Update Ongoing 2022 Arts and Culture Commission
Work Plan
Meeting Date: November 8, 2022
Submitted By: Carina Baksa
Prepared By: Carina Baksa
Recommendation:
Review and Update Ongoing 2022 Arts and Culture Commission Work Plan
Executive Summary
This is a monthly review of the Arts and Culture Commission 2022 work plan. The
current commission workplan is attached.
Attachments:
1. ACC 2022 Work Plan
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2022 Arts and Culture Commission Work Plan Adopted
Project Name Work Lead
Commissioner
Deliverable in 12
months
City Council
Priority Status
GPS Art Trail
Assist citywide effort to incorporate public
art on a city GPS map Melanie Reynisson
Provide GPS coordinates for
public art projects in Gilroy
Maintain & Improve
City Infrastructure
Project from City's side may be on hold for now, will
update when new information is available. ACC took
photos to give to City staff.
Fundraising
1. Continue to advertise the installation of
bench plaques
2. Organize one Fundraising Event/Gala
Alexandra Perdew
Lisa Carter
Camille McCormack
1. Update bench plaque map
2. Sell 4 Bench Plaques
3. Fundraise $5,000-$10,000
Maintain & Improve
City Infrastructure
Ongoing. Fundraising ideas are Cookies & Photos with
Santa for Winder 2022.
Arts & Culture Events
in Downtown
Assist with bringing events such as Art
Festivals to downtown to attract people and
increase revenue downtown
Alexandra Perdew
Federico Saldana
Melanie Reynisson
1. Assist with one High School
Aged Art Show
2. Assist or Coordinate one
activity involving community
engagement
Promote Economic
Development
Activities
-Assisted with High School Student Art show held on
May 20, 2022 in coordination with 6th Street Gallery.
-2 members attended Chalk Festival to continue with
ACC visibility in the community.
ACC Grant Program
Create ongoing engagement with local
Artists through Grant Award Melanie Reynisson
Establish criteria, call for
applications, issue award(s)
before June 30, 2022.
Neighborhood
Equity
Awarded M.A.N.O.S the First Annual Community
Engagement Award for Sidewalk Chalk Art Event.
Updated October 11, 2022
8.A.a
Packet Pg. 9 Attachment: ACC 2022 Work Plan (4054 : Review and Update Ongoing 2022 Arts and Culture Commission
ARTS AND CULTURE COMMISSION
STAFF REPORT
Agenda Item Title: Financial Report for the Quarter Ending September 30, 2022
Meeting Date: November 8, 2022
Submitted By: Carina Baksa
Prepared By: Carina Baksa
Recommendation:
Accept Financial Reports for the Quarter Ending September 30, 2022
Executive Summary
Below are the balances of each fund as of September 30, 2022:
801 Public Art Project Fund
For the Quarter Ending September 30, 2022
Sungard Account # 801-2402-D151-3899
Munis Account # 8005000-47830 80050D151-DEPOSITS
DESCRIPTION Revenue Expenses Balance
Beginning Balance on 7/1/2022 14,663.58
TOTAL 0.00 0.00 14,663.58
Reserved Funds:
Designated for mural repairs $1,363.04 Never been used 10.11.22
Designated for bench plaque repairs $1,000.00 Never been used 10.11.22
Designated for GGF Founders
Plaque repairs $2,145.15 Remaining funds from specific
fundraising
Total Reserved Funds $4,508.19
Unreserved (Available) Funds: $10,155.39
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801 Arts & Culture Commission Donations
For the Quarter Ending September 30, 2022
Sungard Account # 801-2402-D137-3899
Munis Account # 8005000-47830 80050D137-DEPOSITS
DESCRIPTION Revenue Expenses Balance
Beginning Balance on 7/1/2022 1,269.48
No Activity
TOTAL 0.00 0.00 1,269.48
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