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02/25/2021 Open Government Commission Regular Agenda Packet Open Government Commission Agenda 2/25/2021 GILROY OPEN GOVERNMENT COMMISSION AGENDA THURSDAY, FEBRUARY 25, 2021 7:00 P.M. REGULAR MEETING THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting as follows: VIEW THE MEETING LIVE ON ZOOM LOG IN: https://zoom.us/j/98181972013 or call 1 (669) 900- 900 6833 Meeting ID: 811 3119 9504 PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE OPEN GOVERNMENT COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO Suzanne Guzzetta, Deputy City Clerk suzanne.guzzetta@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0469 PRIOR TO 5:00 P.M. THE DAY OF THE MEETING. IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N-29-20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0204. MEMBERS: Chairperson Robert Esposito Vice Chair Diana Bentz Commissioner Matthew Carvalho Commissioner Karen Enzensperger Commissioner Rebecca Scheel Open Government Commission Agenda 2/25/2021 Materials related to an item on this agenda submitted to the Open Government Commission after distribution of the agenda packet are available for public inspection with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to publish the documents before the meeting. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE. Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 or by email at shawna.freels@cityofgilroy.org I. OPENING A. Call to Order and Roll Call B. Welcome Newly Appointed Commissioner’s Matthew Carvalho and Karen Enzensperger II. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE COMMISSION’s SUBJECT MATTER JURISDICTION III. CONSENT CALENDAR (reports attached) A. Approval of the Minutes of the November 12, 2020 Regular Meeting IV. UNFINISHED BUSINESS - None V. NEW BUSINESS (reports attached) A. Annual Appointment of Chairperson and Vice Chairperson 1. Staff Report 2. Public Comment Possible Action: 3. Motion to appoint Chairperson and Vice Chairperson B. Quarterly Review of Public Records Requests Per Gilroy Code Section 17A.35 (c) (Fourth Quarter, 2020) 1. Staff Report Open Government Commission Agenda 2/25/2021 2. Public Comment Possible Action: 3. Motion to receive the report C. Commission Input on City Budget for Fiscal Year’s 2021-22 and 2022-23 1. Staff Report 2. Public Comment Possible Action: 3. Motion to recommend item(s) for funding in Fiscal Year’s 2021-22 and 2022-23 City budgets VI. CITY CLERK’S REPORT VIII. CITY ATTORNEY'S REPORT IX. REPORTS OF COMMISSION MEMBERS – League of California Cities New Law & Elections Seminar Training December 17 & 18, 2020 X. FUTURE COMMISSION INITIATED AGENDA ITEMS XI. ADJOURNMENT – Next Meeting May 13, 2021 Open Government Commission Meeting Minutes 11/12/2020 GILROY OPEN GOVERNMENT COMMISSION Meeting Minutes November 12, 2020 I. OPENING A. Call to Order and Roll Call Chairperson Esposito called the meeting to order at 7:02 p.m. and announced that the Commission was meeting remotely via Zoom under the Governor’s Order; he then detailed the process of public participation. ROLL CALL: Present: Commissioner Alison Beach, Commissioner Diana Bentz, Chairperson Robert Esposito, Commissioner Rebecca Scheel, Commissioner James Weaver II. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE COMMISSION’s SUBJECT MATTER JURISDICTION There were none. III. CONSENT CALENDAR A. Approval of the Minutes of the October 12, 2020 Special Meeting There were no public comments. Motion on Item III. A. Motion was made by Commissioner Scheel, seconded by Commissioner Bentz and carried 5-0 to approve the October 12, 2020 minutes. IV. UNFINISHED BUSINESS A. Training for Commissioners – Registered for League of California Cities Virtual New Law & Elections Seminar December 17 & 18, 2020 The staff report was presented by City Clerk Freels who confirmed conference registration Open Government Commission Meeting Minutes 11/12/2020 for Commissioners Beach, Esposito and Scheel. The Commission discussed additional training opportunities available including the First Amendment Coalition online series. There were no public comments. The report was received. V. NEW BUSINESS A. Quarterly Review of Public Records Requests Per Gilroy Code Section 17A.35 (c) (Third Quarter, 2020) The staff report was presented by City Clerk Freels. Assistant City Attorney Houston spoke on delayed responses to specific requests describing the continued communication with requesters. There were no public comments. Motion on Item V. A. Motion was made by Commissioner Scheel, seconded by Chairperson Esposito and carried 5-0 to receive the report. B. Approval of 2021 Annual Calendar of Open Government Commission Meetings The item was presented by City Clerk Freels. The Commission discussed the quarterly meeting schedule. There were no public comments. Motion on Item V.B. Motion was made by Commissioner Bentz, seconded by Commissioner Scheel and carried 5-0 to approve the calendar of 2021 regular meetings. VII. CITY CLERK’S REPORT A. Presentation of the “Open Gilroy” Webpage on the City Website City Clerk Freels presented the Open Gilroy web page. The Commissioners complimented the new webpage and commented on additional content options. Open Government Commission Meeting Minutes 11/12/2020 VIII. CITY ATTORNEY'S REPORT Assistant City Attorney Houston spoke on the continued delay of the recodification of the Public Records Act. IX. REPORTS OF COMMISSION MEMBERS There were none. X. FUTURE COMMISSION INITIATED AGENDA ITEMS There were none. XI. ADJOURNMENT The meeting adjourned at 7:48 p.m. /s/ Shawna Freels, MMC City Clerk Public Records Requests Filled 2020 Gilroy Police Department Report Request October November December Agency Requests (Not CPRA)70 82 85 Citizen Requests 58 70 28 Insurance Requests 66 50 57 Background Checks 63 47 51 Clearance Letters 2 1 Victim Witness Requests (Not CPRA)41 28 18 Arrest Log 4 4 4 Press Log Subpoena Duces Tecum 1 2 2 Other CPRA Requests Total Requests 303 285 246 Total CPRA Requests 192 175 143 Agency Requests - These are requests made by a criminal justice agency for a police report that is precluded from public release under one of many statutes, but authorized by statute to be released to assist the agency in the administration of justice. Victim Witness Requests - These are requests made by a Victim Witness organization for a police report that is precluded from public release under one of many statutes, but allowed by statute to be released for the assistance to a victim for various services. City of Gilroy – Public Records Request Quarterly Summary Date Received Request Date Complete Notes 10/2/2020 Issued Residential and commercial solar permits from 7/1/20-9/30/20 10/2/2020 10/2/20 Initial and final response sent via email 10/6/2020 Any documents in the possession of the City relating to the condition or repair of the sidewalk adjacent to 7695 Laurel Drive, including, but not limited to, correspondence with the resident(s) and/or homeowner. Any documents relating to the condition or repair of the sidewalks on Bennasi Drive and Sequoia Drive, including, but not limited to, correspondence with the residents and/or homeowners. Any documents relating to the condition or repair of the sidewalks on Laurel Drive. Any documents that reflect financial arrangements between the City and the residents and/or homeowners of Laurel Drive, Bennasi Drive and Sequoia drive for the maintenance and/or repair of sidewalks. All requests are for documents from 2015 to present unless otherwise indicated. 1/19/2021 10/6/20 Initial response sent via email 1/19/21 Final response sent via email 10/7/2020 Occupancy Permit for 8101 Kelton Drive 10/12/2020 10/12/20 Final response sent via email 10/7/2020 Active leases/licenses for cell towers, rooftop antennas or other wireless installations on property owned or managed by the City of Gilroy along with 24 months of associated payment histories. 10/8/2020 10/8/20 Initial response sent via email 10/8/20 Forwarded to department for response 10/13/2020 Soils report for 8745 Wild Iris Drive 10/15/2020 10/15/20 Response sent via email 10/15/2020 Human Resources Department files maintained from May 1, 2020 - Present for the recruitment of Economic Development Manager with the City of Gilroy as closing on October 23, 2020 and including and not limited to all scoring rubrics and/or notes and/or cover letters and/or vitae and/or resumes submitted and/or digital NEOGOV applciations (as per Eskaton Monterey Hospital v. Myers, 134 Cal. App. 3d 788 (1982)) 10/15/2020 10/15/20 Initial and final response sent via email Page 1 of 4 2020 Oct ‐ Dec City of Gilroy – Public Records Request Quarterly Summary Date Received Request Date Complete Notes 10/15/2020 House blueprints 10/15/2020 10/15/20 Initial response sent via email 10/15/20 forwarded to department for response 10/15/2020 Any and all purchasing records from 6/30/20 to current. 11/13/2020 10/15/20 Initial response sent via email 10/15/20 forwarded to department for response 10/23/20 extension requested 11/13/20 Final response sent via email 10/22/2020 Building, Fire, and Public Works records related to the use, storage, or release of Hazardous Materials at 1500 Southside Drive 11/9/2020 10/22/20 Initial response sent via email 11/9/20 Final response sent via email 11/5/2020 Public records review for 321 Kishimura Drive including UST, AST, water supply, septic, hazmat, et al 11/9/2020 11/6/20 Initial response sent via email 11/9/20 Final response sent via email 11/5/2020 Current and historical building permits for 321 Kishimura Drive 11/6/2020 11/6/20 Initial and final response sent via email 11/12/2020 Permits, building docs, planning docus on 8990 Rancho Hills Drive 11/17/2020 11/13/20 Initial response sent via email 11/17/20 Final response sent via email 11/18/2020 Contracts, service agreements, digitization projects (2015-2020) for Copiers/Printers/Production printers/ Outsourced Printing/Managed IT Services/ Digital transformation/ Computers/Servers / Backfile digital conversion / Microsoft/Google Projects 2/22/2021 11/19/20 Initial and partial response sent via email 2/22/21 Final response sent via email 11/22/2020 Participating voters and ballots cast 11/23/2020 11/23/20 Initial and final response sent via email 11/23/2020 Utility as buits or records for the intersection of Camino Arroyo and Lindtsteadt Way to be used to verify Underground Utilities and to incorporate said information in to plan set for a proposed crossing for Spectrum Pacific West; Right of way maps to verify specific property boundaries for any existing PUblic Utility Easements 11/25/2020 11/24/20 Initial response sent via email 11/24/20 Forwarded to department for response 11/25/20 Final response sent via email Page 2 of 4 2020 Oct ‐ Dec City of Gilroy – Public Records Request Quarterly Summary Date Received Request Date Complete Notes 11/19/2020 Complaints, violations, open permits or irregularities for 8000 Santa Teresa Boulevard 11/24/2020 11/24/20 Final response sent via email 11/27/2020 Any and all applications for, and any other records relating to, any approvals or permits requested to be issued by the Building & Safety Division, the Planning Department, Engineering Division, or any other City Department for any proposed construction or demolition, or proposed use, at the addresses below, including but not limited to variances, conditional use permits, design review, sign approval, parcel maps, and/or lot line adjustment, during the period of June 1, 2014 through January 31, 2018 for: 8767, 8777, 8787, 8795, and 8797 San Ysidro Avenue 2/22/21 Partial response sent via email 12/2/2020 Fire department records for 7680 Monterey Road, 280-298 (even) N. Monterey Road (street) 12/10/2020 12/3/20 Initial response sent via email 12/10/20 Final response sent via email 12/2/2020 Building and Planning divisions records for 7680 Monterey Road, 280-298 (even) N. Monterey Road (street) 12/3/20 Initial response sent via email 12/22/20 extension sent 12/7/2020 Executed contracted entered with Cayan LLC 12/15/2020 12/7/20 Initial response sent via email 12/15/20 Final response sent via email 12/9/2020 Building permit records for 6215 Engle Way 12/15/2020 12/9/20 Initial response sent via email 12/15/20 Final response sent via email 12/10/2020 Complete and exhaustive list of CUPA facilities in the City of Gilroy. Data set would go back to 1/1/1980 or as far as possible 12/16/2020 12/10/20 Initial response sent via email 12/16/20 Final response sent via email 12/15/2020 Certified payroll records/statement of employer payments for Jensen Landscape - Community Facilities Distriction - Landscape Maintenance Services for 1/6/20 - 12/15/20 12/22/2020 12/15/20 Initial response sent via email 12/22/20 Final response sent via email 12/17/2020 New business licenses filed in September through November 2020 12/18/20 Forwarded to department for response Page 3 of 4 2020 Oct ‐ Dec City of Gilroy – Public Records Request Quarterly Summary Date Received Request Date Complete Notes 12/18/2020 Records for the property located at 2485 Hecker Pass Highway related to the environmental quality of the soil and groundwater at the property including UST/ AST, spills or spill responses, deed restricitions, hazmat, environmental reports, et al. 12/18/20 Initial response sent via email Page 4 of 4 2020 Oct ‐ Dec City of Gilroy – Public Records Request Quarterly Summary Department: _______Fire________________ Date Request Completed Notes 11/19/2020 152 11/19/2020 Inc. # 2003713 11/18/2020 8060 Carmel Street 11/27/2020 Inc. # 2003774 12/3/2020 7150 Camino Arroyo 1 12/9/2020 Inc. # 2005533 City of Gilroy City Clerk’s Office City Hall 7351 Rosanna Street Gilroy, California 95020-6197 Shawna Freels, MMC City Clerk shawna.freels@ci.gilroy.ca.us Telephone (408) 846-0204 www.cityofgilroy.org To: Gilroy Open Government Commission Date: February 25, 2021 Re: Commission Input on Fiscal Year 2021-22 and 2022-23 City Budgets As an advisory body of the City of Gilroy, the Open Government Commission is invited to participate in the development of the budgets for Fiscal Years 2021-22 and 2022-23 and provide input on what the body would like Council to consider in the upcoming budget cycle. Staff is seeking input from each of the city advisory bodies. There are no guarantees that these requests will be approved by Council; some may be included in the staff recommendations for adoption, but all comments will be compiled for Council to see in the final report and potentially in the budget material itself. Requests should have an association with one or more of the following categories and should include an estimate of the costs to accomplish the request: o Any commission work plan that has been established o Any master plan that the commission works under o One or more of the Council Strategic Plan Goals 1. Ensure Financial Stability 2. Enhance Public Safety Capabilities 3. Revitalize Downtown 4. Focus on Revenue Driven Economic Development 5. Retain Stability in the City’s Workforce 6. Provide Opportunities for Meaningful Public Engagement 7. Ensure Neighborhoods Benefit Equally from City Services Comments and funding requests should be issued by the Commission collectively, not by each individual member. An action to approve the recommendations is advisable and all requests are due in March 2021. A full copy of the Council Strategic Plan goals is included with this report. Gilroy 2020-2021 Strategic Plan City of Our Mission The Mission of the City of Gilroy is to provide excellent municipal services to our residents and businesses via outstanding customer service in a financially responsible manner. Our Vision The City of Gilroy is a regional leader in sustainable development offering a unique, inclusive, safe, and welcoming community with a thriving downtown, recreational opportunities for all ages, sustainable development and environmental policies, and a balanced economy that supports our population and promotes Gilroy as a community for all. E xecutive Summary This document will serve as the City of Gilroy’s 2020-2021 Strategic Plan. Its purpose is to help the City prioritize its efforts, allocating both fiscal and human resources to achieve a shared Vision and Goals that also reflect community priorities and needs. The Plan is the result of a comprehensive review by Regional Government Services (RGS) of the City’s current operations and finances, interviews with staff members and discussions with City Council members. RGS facilitated a planning session for the City Council and staff at a one-day meeting that was held Friday, February 22, 2019. The Study Session, which was open to the public, resulted in the development of a Mission Statement, a Vision Statement, a set of Core Values and seven Goals to guide the City’s future operations. The 2020-2021 Strategic Plan captures the Goals, suggested programs, projects and initiatives suggested by Council and staff over the course of its development. The Goals that are included represent the highest priorities for City Council. Should other sources of revenue be identified, the City may revisit this Plan and adapt it as needed. For now, by limiting the City’s efforts to these key areas, the City of Gilroy will be better positioned to achieve its long-term vision and maintain its fiscal viability. Integrity • Collaboration • Transparency • Quality • Respect • Customer Service • Innovation • Responsiveness Gilroy 2020-2021 Strategic Plan City of T he Goals The City Council identified seven Goals at its Strategic Planning Workshop with equal priority. They continue to support the following previously identified goals: 1.Ensure Financial Stability 2.Enhance Public Safety Capabilities 3.Revitalize Downtown 4.Focus on Revenue Driven Economic Development 5.Retain Stability in the City’s Workforce 6.Provide Opportunities for Meaningful Public Engagement 7.Ensure Neighborhoods Benefit Equally from City Services Gilroy 2020-2021 Strategic Plan City of 1 Ensure Financial Stability The City Council, management team and community acknowledge and value the City’s commitment to maintaining adequate reserves and working within a balanced budget. Strategies to support this Goal include: 1.1 Maintain sound, responsible fiscal policies regulating debt and establishing parameters for reserves. 1.1.a Maintain a minimum of 10% of the General Fund in reserves. 1.1.b Adhere to adopted policies and procedures. 1.1.c Continue to review and update Master Fee Schedules and Rate Schedules on regular 1.2 1.3 1.4 1.5 1.6 basis to ensure appropriate cost recovery models are in place. Prioritize use of discretionary funds based on the 2020-2021 Strategic Plan Goals. Continue to seek local, regional and federal grant opportunities to support City projects, programs and initiatives. Explore options to reduce pension liabilities including retiring debt through bond(s) or other financial tools. Provide transparency in all activities related to municipal finance and ensure that financial records are accurate, reliable and timely. Explore options for service delivery mechanisms to reduce costs. Gilroy 2020-2021 Strategic Plan City of 2 Enhance Public Safety Capabilities Public Safety continues to be a top priority for the City Council. In this context, Public Safety includes fire protection, emergency medical services, law enforcement, and also the maintenance and improvement of infrastructure, such as components of the roadway and water systems that ensure public health and safety. Strategies include the following: 2.1 Ensure adequate funding for appropriate levels of staffing for law enforcement and fire department personnel. 2.1.a Quantify cost of service for paramedic/emergency medical technician services and explore alternative service delivery methods. 2.1.b Consider long-term funding options to support public safety. 2.2 Support local and regional partnerships for mutual aid. 2.3 Continue to update emergency operations plan(s) and ensure appropriate staff training and engagement for implementation. 2.4 Support emergency preparedness throughout the community. 2.5 Maintain safe, well-lit streets, roads, and sidewalks. 2.5.a Provide consistent Code Enforcement monitoring. 2.5.b Proactively address blight within the community. 2.6 Continue to support enhancements for Safe Routes to Schools. 2.7 Monitor treatment, storage and delivery systems to ensure safe, reliable delivery of water. 2.8 Promote the Neighborhood Watch Program. 2.8 Address impacts of homelessness on the City and consider forming a Task Force to coordinate with local and regional efforts. 2.9 Support youth programs. Gilroy 2020-2021 Strategic Plan City of 3 Revitalize Historic Downtown Developing the City’s Historic Downtown as a vibrant and attractive area is a top priority for the City Council. The City needs to focus its efforts in areas with the highest likelihood of success. As such, Strategies to support this Goal include the following: 3.1 Update the Downtown Specific Plan and address properties with historical significance. 3.1.a Establish Design Standards for the Downtown area. 3.1.b Review parking needs and requirements. 3.1.c Evaluate compatible “change in use”. 3.1.d Consider utilization of “alleys” for new business development. 3.2 Support efforts that promote beautification of the physical environment. 3.2.a Support the efforts of Code Enforcement. 3.2.b Explore opportunities for façade improvement programs. 3.3 Support sustainable programs to promote local businesses and/or improve the Downtown area. 3.4 Coordinate efforts with the Chamber of Commerce and regional economic interests to identify opportunities for development. 3.5 Consider public art and structural amenities to enhance the Downtown experience. 3.6 Promote connectivity/mobility for multiple modes of transportation including bus, bike and pedestrian access, and ADA compliance. Gilroy 2020-2021 Strategic Plan City of 4 Support Revenue Generating Economic Development The Goal to Support Revenue Generating Economic Development ensures that the City is committed to attracting new businesses that will provide well-paying jobs for our residents. Strategies include the following: 4.1 Implement permit streamlining to attract and support business activities within the City. 4.2 Explore opportunities to hire an economic development manager. 4.3 Pursue the opportunity for the Regional Sports Park. 4.4 Explore opportunities for incubator business programs. 4.5 Coordinate efforts with local and regional economic development interests, including the Chamber of Commerce, Gilroy Gardens and Silicon Valley Partnership. 4.6 Pursue diverse businesses to locate in the City of Gilroy such as: 4.6.a Emerging technologies, research and development. 4.6.b Agricultural tourism. 4.6.c Food manufacturing, packaging and distribution. 4.7 Review policies for Transient Occupancy Tax and Short-Term Rentals (i.e.; Air BNB). Gilroy 2020-2021 Strategic Plan City of 5 Retain Stability in the City’s Workforce City employees are fundamental to carrying out the Strategic Plan and ensuring that each Goal is achieved. The City reduced staffing over the past several years, but continues to provide excellent customer service and fulfill the objectives of the Council’s policy direction. The purpose of this Goal is to ensure that the City continues to provide excellent customer service and to retain and attract high quality employees. Strategies include the following: 5.1 Develop and implement organization wide staff succession planning. 5.2 Develop and implement specialized customer service training across all departments. 5.3 Support employee training, enrichment and recognition, including team building opportunities. 5.4 Establish clear performance standards for the workforce and provide annual employee reviews. 5.5 Conduct a review of the City’s management tools, systems and resources. 5.6 Conduct a spatial analysis of staff work environments, which considers workability, safety, and ergonomics. Gilroy 2020-2021 Strategic Plan City of 6 Provide Opportunities for Meaningful Public Engagement The Council believes communication with residents and the business community is essential to the long -range viability of the City. Strategies include the following: 6.1 Proactively communicate news about the City to residents, businesses and surrounding communities. 6.2 Use social media to disseminate positive news, milestones and accomplishments throughout the community. 6.3 Promote regional interaction and coordination with surrounding communities and service providers including schools, economic development interests, transportation and non-profit agencies. 6.4 Conduct a Community Survey to identify residents’ priorities. 6.5 Conduct a series of Community Forums to explore key community issues. Gilroy 2020-2021 Strategic Plan City of 7 Ensure Neighborhoods Benefit Equally in City Services The Council believes that every resident should be treated equally regardless of where they live. Strategies include the following: 7.1 Provide consistent and equitable street maintenance City-wide. 7.2 Provide and maintain parks throughout the City. 7.3 Review the Residential Development Ordinance Policy. Gilroy 2020-2021 Strategic Plan City of I mplementation The role of the City Council is to establish Goals based on community input and fiscal viability. The role of the City Manager is to develop Strategies to achieve those goals. City staff, under the direction of the City Manager, will develop specific tactics to implement the Council’s plan. The Strategic Plan is meant to serve as a living and working document, which will be updated by Council and staff on a regular basis. B enchmarks Over the next five years staff will provide progress reports to the City Council and the community on the implementation of the Strategic Plan citing specific examples of fulfillment. Agenda items and staff reports will be tied to the achievements of attaining individual Goals. S ummary and Recommendations Following the adoption of the Strategic Plan, individual Departmental Implementation Plans will be developed and incorporated into this Plan as tactics to support each Goal and Strategy, including ongoing engagement and communications with the public. It is recommended that the City Council review the 2020- 2025 Strategic Plan annually at minimum to gauge progress toward achieving its goals.