07/08/2021 Open Government Commission Special Agenda PacketC1TY OF
CALIFORNIA
A community with a spice for life
GILROY OPEN GOVERNMENT COMMISSION
AGENDA
MEMBERS:
Chairperson Robert Esposito
Vice Chair Diana Bentz
Commissioner Matthew Carvalho
Commissioner Karen Enzensperger
Commissioner Rebecca Scheel
THURSDAY, JULY 8, 2021
6:00 P.M. SPECIAL MEETING
(Regular Meeting rescheduled from May 13, 2021)
Public comment will be taken on any agenda item before action is taken by the Open Government Commission.
Persons speaking on any matter are requested, but not required to state their name. Public testimony is subject to
reasonable regulations, including, but not limited to, time restrictions for each individual speaker.
PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED.
THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR'S
EXECUTIVE ORDER N-29-20
MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org.
In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email
options for public comments at this meeting. The public is encouraged to participate in this meeting by as
follows:
VIEW THE MEETING LIVE ON FACEBOOK
https://www.facebook.com/GilroyCityHallMeetings
PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE OPEN
GOVERNMENT COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO CITY
CLERK'S OFFICE AT cityclerk@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS
PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE
MESSAGE AT 408-846-0204, PRIOR TO 5:00 P.M. on Thursday, July 8, 2021. IMPORTANT: identify the Agenda
Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of
each email into the public record.
In compliance with the Americans with Disabilities Act, and Governors Order N-29-20, the City will make
reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in
this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0204.
7/08/2021
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task
forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures
that deliberations are conducted before the people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE,
TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE
ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT
(408) 846-0204/cityclerk@cityofgilroy.org.
Materials related to an item on this agenda submitted to the Open Government Commission after
distribution of the agenda packet are available for public inspection with the agenda packet on the City
website at www.cityofgilroy.orq/AgendaCenter subject to Staff's ability to publish the documents before the
meeting.
I. OPENING
A. Call to Order and Roll CaII
B. Welcome Newly Appointed Commissioner Matthew Carvalho
II. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA
BUT WITHIN THE COMMISSION's SUBJECT MATTER JURISDICTION
III. CONSENT CALENDAR (reports attached)
A. Approval of the Minutes of the February 25, 2021 Regular Meeting
IV. UNFINISHED BUSINESS - None
V. NEW BUSINESS (reports attached)
A. Quarterly Review of Public Records Requests Per Gilroy Code Section 17A.35 (c)
(First Quarter, 2021)
1. Staff Report
2. Public Comment
Possible Action:
3. Motion to receive the report
B. Commission Input on Training Budget for Fiscal Year 2021-22
1. Staff Report
2. Public Comment
Open Government Commission Agenda
7/08/2021
Possible Action:
3. Recommend Open Government Commission Training Expenditures for Fiscal Year
2021-22
C. Open Government Commission 2021 Meeting Schedule
1. Staff Report
2. Public Comment
Possible Action:
3. Approve Adjusted 2021 Meeting Schedule
VI. INTERIM CITY CLERK'S REPORT
VIII. CITY ATTORNEY'S REPORT
IX. REPORTS OF COMMISSION MEMBERS
X. FUTURE COMMISSION INITIATED AGENDA ITEMS
XI. ADJOURNMENT — Next Regular Meeting — August 12, 2021
Open Government Commission Agenda
7/08/2021
ctTV or •
1 rOY,„�' A communitywith a spice for lif
GILROY OPEN GOVERNMENT COMMISSION
Meeting Minutes
February 25, 2021
I. OPENING
A. Call to Order and Roll CaII
Chairperson Esposito called the meeting to order at 7:01 p.m. and announced that the
Commission was meeting remotely via Zoom under the Governor's Order; he then
detailed the process of public participation.
ROLL CALL:
Present: Commissioner Diana Bentz, Commissioner Karen Enzensperger,
Chairperson Robert Esposito, Commissioner Rebecca Scheel.
Absent: Commissioner Matthew Carvalho
B. Welcome Newly Appointed Commissioners Matthew Carvalho and Karen
Enzensperger
Commissioner Enzensperger introduced herself.
II. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA BUT WITHIN THE COMMISSION's SUBJECT MATTER JURISDICTION
There were none.
III. CONSENT CALENDAR
A. Approval of the Minutes of the November 12, 2020 Special Meeting
There were no public comments.
Motion on Item III. A.
Motion was made by Chairperson Esposito, seconded by Commissioner Scheel
and carried 4-0-1 (Absent: Carvalho) to approve the November 12, 2020 minutes.
Open Government Commission Meeting Minutes
02/25/2021
IV. UNFINISHED BUSINESS — NONE.
V. NEW BUSINESS
A. Annual Appointment of Chairperson and Vice Chairperson
The staff report was presented by Deputy City Clerk Guzzetta.
There were no public comments.
Motion on Item V. A.
Motion was made by Commissioner Scheel, seconded by Commissioner
Enzensperger and carried 4-0-1 (Absent: Carvalho) to reappoint Robert Esposito as
Chairperson.
Motion was made by Commissioner Scheel, seconded by Chairperson Esposito
and carried 4-0-1 (Absent: Carvalho) to reappoint Diana Bentz as Vice Chairperson.
B. Quarterly Review of Public Records Requests Per Gilroy Code Section 17A.35 (c)
(Fourth Quarter, 2020)
The staff report was presented by Deputy City Clerk Guzzetta.
There were no public comments.
Motion on Item V. B.
Motion was made by Commissioner Bentz, seconded by Chairperson Esposito and
carried 4-0-1 (Absent: Carvalho) to receive the report.
C. Commission Input on City Budget for Fiscal Year's 2021-22 and 2022-23
The staff report was presented by Deputy City Clerk Guzzetta.
The Commission discussed the City Budget and requested the item return on the May 13,
2021 Commission meeting.
There were no public comments.
VII. CITY CLERK'S REPORT — NONE.
VIII. CITY ATTORNEY'S REPORT
Assistant City Attorney Houston spoke on Public Records Act responses during COVID,
and reported that Berliner Cohen would be an Amicus Brief writer for a Public Records Act
case pending appeal in the Los Angeles area regarding a serial Public Records Act
Open Government Commission Meeting Minutes
02/25/2021
requester and advised he has started making requests in Northern California.
IX. REPORTS OF COMMISSION MEMBERS
Chairperson Esposito reported on an article he read regarding possible Brown Act
violations in Chico, California.
Commissioner Bentz expressed appreciation for the sessions on Implicit Bias and the
Diverse and Inclusive City at the League of California Cities New Law & Elections
Seminar Training.
X. FUTURE COMMISSION INITIATED AGENDA ITEMS
The Commission requested a discussion on the remaining training budget for the Open
Government Commission.
XI. ADJOURNMENT
The meeting adjourned at 7:41 p.m.
/s/ Suzanne Guzzetta, CMC
Deputy City Clerk
Open Government Commission Meeting Minutes
02/25/2021
CITY OF GILROY
OPEN GOVERNMENT COMMISSION
STAFF REPORT
Date: July 8, 2021
To: Open Government Commission
Staff: LeeAnn McPhillips, Interim City Clerk
Subject: Quarterly Review of Public Records Requests Per Gilroy Code Section
17A.35 (c) (First Quarter, 2021)
SUMMARY:
Included with this staff report are the following Togs of Public Records Requests for the first
quarter of calendar year 2021:
• Fire Department Public Records Requests
• General City Public Records Requests
• Police Department Public Records Requests and Denial Log
As the Commission is aware, there was a complete staffing turnover in the City Clerk's Office in
April 2021. The full-time City Clerk retired, and the part-time Deputy City Clerk resigned.
Unfortunately, the general log of public records requests through March 31, 2021 was not
complete at the time of the employee departures. Therefore, over the last couple of months,
staff helping to cover the City Clerk's Office on a temporary basis have worked to reconcile the
log with the information available. Staff has identified some gaps that have not been able to be
reconciled. The office has not received any inquiries or complaints about unfulfilled requests
which leads staff to believe the requests were fulfilled, but not logged. To be sure, staff has
recently gotten access to data stored within the website as well as former employee email
records in an effort to determine when the request may have been fulfilled. If staff is still not able
to confirm completion, the next step will be reaching out to the requestor to confirm receipt of
information and any request that has not been fulfilled will be given a high priority response.
Since the team of temporary interim support has taken over the function, every records request
has been logged and tracked for response. The second quarter report for the period April 1 —
June 30, 2021 will be provided to the Commission at the regular August meeting. In addition, a
further update of the first quarter report will also be provided to the Commission at the August
meeting.
RECOMMENDED ACTION:
Receive report.
Respectfully Submitted,
LeeAnn McPhillips
Interim City Clerk
City of Gilroy — Public Records Request Quarterly Summary
Gilroy Fire Department
DATE
REQUEST
COMPLETED
NOTES
2/11/2021
101 Highway, near
Monterey exit
02/18/2021
Inc. # 2100537
2/18/2021
6986 Automall Pkwy
2/25/2021
Inc # 2100655
3/3/2021
383 1st Street
3/5/2021
Inc # 2100856
3/17/2021
Pacheco Pass Hwy
3/17/2021
Inc # 1903161
3/23/2021
8325 Arroyo Circle
3/26/2021
Inc # 1902851-subpoena via
LeeAnn
2/26/2021
1020 Hwy 25
3/29/2021
Inc # 2004859- DA requested
3/29/2021
�000 E Tenth St Apt
4/2/2021
Inc # 2101511
Department: Gilroy Fire Department
City of Gilroy — Public Records Request Quarterly Summary
Date
Received
12/30/2020
Request
We are writing on behalf of California State
Association of Electrical Workers and District
Council of Iron Workers to request immediate
access to any and all public records referring
or related to the proposed 407,580 square
foot industrial/distribution facility project, CUP
20-02, TM 20-07, ("Project"). The project site
is a 59.87-acre parcel of land identified as
Assessor Parcel Number 841-18-082 in
Gilroy. This request includes, but is not limited
to, any and all applications, file materials,
correspondence, resolutions, memos, notes,
analysis, email messages, files, maps, charts,
and any other documents related to the
Project
Date
Complete
2/11 /2021
Notes
1/7/21 Extension sent
2/11/21 Completed
12/31/2020
1. For the year 2019 and 2020 only, all
records requests made to this agency and all
policies and procedures related to California
Public Records Act; 2. For the time period of
1994 to the present, all letters emails,
agendas, invoices, voting records, and
business licenses containing any record with
the name Patty Filice, Patty Filice, Inc. or
Patricia Filice. And additionally, former realtor
Terry Houghton, and his wife Valerie
Houghton, an attorney and MFT; 3. For the
time period of 2012- production, all records
related to Lisa Pott, Sheila Pott, Larry Pott and
the non- profit known as The Audrie Pott
Foundation; 4. For the time period of 2009 -
production, all records related to Ruth Patrick,
AKA Ruth Darlene, and the non- profit known
as Women SV. including polices and
procedures for referring crimes to any federal
agency in place from January 2015 to the
present time; 5. All emails to and from any
federal agency from 2015- production.; 6. All
records including emails, budgets, meeting
agendas, business licenses and letters
referencing Intern Real Estate, Old Republic
Title Company, and Orange Title Company
from 2010 to Present time: 7. All records
PENDING
1 /11 /21 Extension sent
1/13/21 Request for
clarification sent
Page 1 of 8
Jan -Mar
City of Gilroy — Public Records Request Quarterly Summary
Date
Received
Request
Date
Complete
Notes
1/3/2021
We are conducting research on solar activity
in the U.S. and would like access to the
following data: Note that we do not need the
original records nor need scanned copies —
just the data that can be produced in excel or
CSV format by the software used by your
department to track permits and an email
receipt is preferred; Issued Residential and
Commercial solar (photovoltaic — PV) permits
from 10/01/2020 to 12/31/2020; The following
data points: permit number, permit status,
permit address, contractor, issue date, final
date, permit type, sub -type, valuation (if
available), work description; If possible,
please provide the reports in CSV or excel
format.
PENDING
5/20/21 - Response from
Building did not receive
PRA. 7/2/2021 sent 2nd
request
1/5/2021
Request to view building department files
related to the use, storage, or release of
hazardous materials at 935 Southside Drive,
Gilroy CA (APNs 841-17-070 and 841-17-
074).
1/14/2021
1/5/2021
Request to view building department files
related to the use, storage, or release of
hazardous materials at 700 Holloway Road,
Gilroy CA (APNs 841-17-085 and 841-17-
087).
1/14/2021
1/5/2021
Request to view building department files
related to the use, storage, or release of
hazardous materials at N700 Holloway Road,
Gilroy CA (APNs 841-17-084 and 841-17-
086).
1/14/2021
1/5/2021
Request to view building department files
related to the use, storage, or release of
hazardous materials for APNs 799-44-109
and 799-44-110 in Gilroy, Santa Clara county.
1/15/2021
1/7/2021
1. The (approximate) number of total vehicles
owned by the City? 2. If there is telematics,
which provider do you use (e.g. Geotab,
Verizon NetworkFleet)? 3. If there is a
contract, the (approximate) time the contract
expires?
1/12/2021
Page 2 of 8
Jan -Mar
City of Gilroy - Public Records Request Quarterly Summary
Date
Received
Request
Date
Complete
Notes
1/14/2021
All new business licenses filed October
through December of 2020
PENDING
5-20-21 Finance no
record of receiving PRA;
7/2/21 forwarded PRA
1/18/2021
I would like to do a Public Records Request
for the following files or lists: 1. Code
Enforcement: a. I am looking for property
owners that have been cited for violations
relating to their Owner Occupied or Non
Owner Occupied properties.; b. Any vacant or
boarded up properties.; c. Any substandard or
hazardous properties that have health or
safety issues.; d. Also looking for properties
that have had a lien or assessment placed
upon them by the city/county.; e. Timeframe
would be January 2015-present.; f. Please
signify which are Open and Closed cases if
possible.; 2. Utility shut off: a. I am looking for
property owners or tenants that have had their
utilities shut off for non-payment or stealing
water on Owner Occupied or Non Owner
Occupied properties.; b. Also looking for
properties that have had a lien or assessment
placed upon them by the city/county.; c.
Timeframe would be January 2020 — present.;
e. Please signify which are Open and
Closed cases if possible.; 3. Fire Damaged
Properties: a. I am looking for property
owners that have had structure fires to Owner
Occupied or Non Owner Occupied
orooerties.: b. Also looking for orooerties that
2/4/2021
Page 3 of 8 Jan -Mar
City of Gilroy — Public Records Request Quarterly Summary
Date
Received
Request
Date
Complete
Notes
2/5/2021
2/8/2021
2/12/2021
This Public Records Act request pertains to
the following projects and/or entitlements: 1.
Garlic Farm RV Park located at 5878 Garlic
Farm Drive, Gilroy CA; 2. Conditional Use
Permit No. CUP 00-10; Garlic Farm Annex,
LLC; 5850 Monterey Road; 3. Negative
Declaration dated 06/20/00 for Z 00-01; 4.
Planned Unit Development approval A/S 00-
07; 5. Any/all other entitlements, including
quasi-judicial and quasi -legislative, which may
exist and which relate to permitting, operation
or maintenance of an RV park and related
facilities or activities on the referenced
property(ies).; Please provide all documents
and records which reasonably relate to the
permitting, historic and ongoing operation,
maintenance and enforcement of RV park
development and related activities on the
referenced property(ies). ; Documents and
records should include all application
materials for all projects and entitlements
referenced above and any others reasonably
related, meeting agendas, staff reports,
supplemental agenda materials and approved
minutes, all correspondence of every type,
manner or form, both written, printed or
inspection reports on two gas stations down in
Gilroy, Fast & Easy Mart #48 and Garlic Farm
Food Center/Shell. They are being
investigated in other counties and we wanted
to review their activities in our county.
Copies of available building permits and
certifiates of occupancy for 8075 Camino
Arroyo APN: 84178002; Records in regards
to underground/aboveground storage tanks,
hazardous material, hazardous waste and/or
clarifiers on the same property.
3/15/2021
2/8/2021
2/19/2021
Page 4 of 8 Jan -Mar
City of Gilroy — Public Records Request Quarterly Summary
Date
Received
Request
Date
Complete
Notes
2/18/2021
Requesting permits and records related to the
properties located at 7287, 7289, 7291, and
7293 Monterey Road, and 6 and 36 W 7th
Street (APNs 799-09-052, -053, -054, and -
056). These records may include, but are not
limited to, building permits, inspections,
incident reports, or other documentation. This
request is in regards to an environmental site
assessment for the properties, so records
pertaining to the usage and/or history of
hazardous materials at the properties would
be most relevant.
5/21/2021
2/18/2021
Please provide any current contracts that the
City of Gilroy currently holds with vendors
regarding wastewater chemicals and/or odor
and corrosion control.
2/22/2021
2/19/2021
2/22/2021
All new businesses filed in November of 2020
through January of 2021
I would like the most recently updated MOU
for Police Officers and Firefighters
2/26/2021
2/22/2021
Page 5 of 8 Jan -Mar
City of Gilroy — Public Records Request Quarterly Summary
Date
Received
Request
Date
Complete
Notes
2/23/2021
2/23/2021
2/28/2021
The Bay Area Air Quality Management District
(District for short) is a government office
focused in the continuous monitoring of the air
quality and the enforcement of current
Federal, State and local emission standards in
the Bay Area, and as such all facilities within
the District jurisdiction emitting pollutants
(Contaminants) are required to perform
source testing to demonstrate compliance.;
The Source Test Section is one of several
departments within the Measurement and
Meteorology (M&M) Division which receives
and reviews all the compliance tests
performed by independent contractors in the
District. The report reviewing is not only
subject to mathematical (calculations) scrutiny
but also includes verification of current permit
to conduct business and professional
approval of business by classification from the
respective Federal, State, or local agency.;
Some compliance reports
determining/measuring Particulate Matter
(PM) included in the appendix a PM lab report
from CHIPS Environmental which we haven't
been able to locate in the current "City of
Gilroy Business Licenses By Name" or the
"Commercial and Apartments Business
I'm looking for all past and current permit and
record history for 718 Gettysburg Way, Unit
D, which is currently for sale off market. Any
old permits for additions, re -roofs, plumbing,
electrical, original site approval permits, etc.
Everything that you would have on file for us
to look at would be appreciated
3/3/2021
PENDING
5-20-21 Building did not
receive PRA; 7/2/21
Resent PRA to Building
I am requesting a building permit history,
CUPA, CERS, hazardous material and
underground storage tank records for 5755
Rossi Lane in Gilroy.
3/9/2021
Page 6 of 8 Jan -Mar
City of Gilroy — Public Records Request Quarterly Summary
Date
Received
Request
Date
Complete
Notes
3/1/2021
Requesting Fire Department records related
to the properties located at 7287, 7289, 7291,
and 7293 Monterey Road, and 6 and 36 W
7th Street (APNs 799-09-052, -053, -054,
and -056). Primarily concerned with any
records that would indicate the presence or
release of hazardous materials at the
5/21/2021
3/1/2021
Looking for records related to permits,
inspections, notices of violations, hazmat
inventories, site investigation records, etc. for
980 Highway 25 and 1505 Bolsa Road, Gilroy,
3/1/2021
3/2/2021
FY20 Citywide Sidewalk Network Inventory
and Assessment (Public Works, released
PENDING
7/2/21 Status requested
from PW
3/3/2021
Can you please provide the number
businesses licenses issued between 07/1/19
— 06/30/20 and the business tax revenue
collected during that period for the City of
Gilroy?
3/10/2021
3/3/2021
Any and all records as to any ordinances
which 1. Prohibit or regulate signs on
vehicles. Whether the vehicles are parked or
moving. Motorized or not. 2. Prohibit or
regulate the parking of 'trailers". Whether
CVC395, CVC 530 or CVC 630 or defined as
any type of trailer in your ordinance. 3.
Prohibit or regulate the parking of 'Oversize
vehicles" "RVs" "campers" and such 4. As to
'72 hr parking".
3/3/2021
3/4/2021
property owners name and if you have the
address that she lives at the address is 7300
Fowler St., Gilroy
3/10/2021
3/12/2021
copy of the agreement you have with the
company that manages your municipal golf
course
3/12/2021
3/23/2021
We are looking to obtain a copy of CEQA
report that could have been filed with the city
of Gilroy when Gilroy Foods applied for a
wastewater permit with the water board.
Please let me know if you can help me in who
can I get in contact.
3/24/2021
Page 7 of 8
Jan-IVlar
City of Gilroy -- Public Records Request Quarterly Summary
Date
Received
3/23/2021
Request
Requesting available building and fire
department records for the property located at
355 Mayock Road (APN 841-15-139). These
records may include, but are not limited to,
permits, incident reports, hazardous waste
inspections, violations, and other records.
Date
Complete
3/29/2021
Notes
Page 8 of 8 Jan -Mar
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Report Request
Agency Requests (Not CPRA)
Citizen Requests
Insurance Requests
Background Checks
Clearance Letters
Victim Witness Requests (Not CPRA)
!Arrest Log
Press Log
Subpoena Duces Tecum
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Total CPRA Requests
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Date
Received
City of Gilroy — Public Records Request Denial Summary
Information Requested
Date
Denied
Reason
Denied
01/26/21
19-754 citizen request
02/12/20201
Denied per 6254 (f) CG
Investigation conducted by a
local police agency
02/26/2021
21-821 citizen request
03/05/2021
Denied per 6254 (f) CG
Investigation conducted by a
local police agency
03/02/2021
20-3997 citizen request
03/05/2021
Denied per 6254 (f) CG
Investigation conducted by a
local police agency
03/02/2021
20-3977 citizen request
03/05/2021
Denied per 6254 (f) CG
Investigation conducted by a
local police agency
03/18/2021
21-1115 citizen request
04/01/2021
Denied per 6254 (f) CG
Investigation conducted by a
local police agency
03/11/2021
21-848 citizen request
04/01/2021
Denied per 6254 (f) CG
Investigation conducted by a
local police agency
03/24/2021
20-5511 citizen request
04/01/2021
Denied per 6254 (f) CG
Investigation conducted by a
local police agency
Gilroy Police Department
Date
Received
City of Gilroy — Public Records Request Denial Summary
Information Requested
Date
Denied
Reason
Denied
6254(f) Government Code — Document requested is exempt from public disclosure per the California public records act
1040 Evidence Code — Document requested is exempt from public disclosure because rules of evidence through discovery are in
effect
11167.5 Penal Code — Document requested is exempt from public disclosure due to the nature of crime investigated
5328 Welfare and Institutions Code — Document requested is exempt from public disclosure due to the nature of actions taken
34090 Government code — Documents requested have been destroyed per state and city retention schedules
15633 Welfare and Institutions Code — Document requested is exempt from public disclosure due to the nature of crime investigated
20012 Vehicle Code — Document requested is deemed to be confidential except to those enumerated.
Gilroy Police Department
CITY OF GILROY
OPEN GOVERNMENT COMMISSION
STAFF REPORT
Date: July 8, 2021
To: Open Government Commission
Staff: LeeAnn McPhillips, Interim City Clerk
Subject: Open Government Commission Training Budget FY 2021-22
SUMMARY:
At its meeting of February 25, 2021, the Commission requested a discussion regarding the
training budget for the Open Government Commission. The FY 2021-22 budget approved by
the City Council on June 7th includes $2,000 for training expenditures. The funds could be used
for training opportunities that would be beneficial and valuable to the Open Government
Commission and related to subject matters such as public records and government
transparency
RECOMMENDED ACTION:
Discuss the training budget for Fiscal Year 2021-2022 and decide on use of funds.
Respectfully Submitted,
LeeAnn McPhillips
Interim City Clerk
CITY OF GILROY
OPEN GOVERNMENT COMMISSION
STAFF REPORT
Date: July 8, 2021
To: Open Government Commission
Staff: LeeAnn McPhillips, Interim City Clerk
Subject: 2021 Meeting Schedule Adjustment
SUMMARY:
At the Open Government Commission's November 12, 2020 meeting an annual meeting
schedule was approved. As new staff providing temporary support to the Open Government
Commission reviewed the schedule, it was identified that the meeting scheduled for November
11, 2021 was scheduled on an observed City Holiday (Veteran's Day). Typically, when a regular
meeting date falls on a holiday, the regular meeting is rescheduled to the following week.
Therefore, it is recommended that the November 2021 Open Government Commission meeting
be adjusted to Thursday, November 18, 2021.
A draft revised schedule is attached for the Open Government Commission's reference.
RECOMMENDED ACTION:
Approve Adjusted 2021 Meeting Schedule
Respectfully Submitted,
LeeAnn McPhillips
Interim City Clerk
2021 GILROY OPEN GOVERNMENT COMMISSION — UPDATED
REGULAR MEETING SCHEDULE
Gilroy City Council Chambers
7351 Rosanna Street, Gilroy, CA 7:00 p.m.
Thursday, February 25, 2021
Thursday, May 13, 2021
Thursday, August 12, 2021
Thursday, November 1=,-`: , 2021
Approved: 11/14/2019DRAFT— revised 7/8/2021