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08/12/2021 Open Government Commission Regular Meeting Open Government Commission Agenda 8/12/2021 GILROY OPEN GOVERNMENT COMMISSION AGENDA THURSDAY, AUGUST 12, 2021 7:00 P.M. REGULAR MEETING Public comment will be taken on any agenda item b efore action is taken by the Open Government Commission. Persons speaking on any matter are requested, but not required to state their name. Public testimony is subject to reasonable regulations, including, but not limited to, time restrictions for each in dividual speaker. MEMBERS: Chairperson Robert Esposito Vice Chair Diana Bentz Commissioner Matthew Carvalho Commissioner Karen Enzensperger Commissioner Rebecca Scheel In compliance with the Americans with Disabilities Act, and Governors Order N-29-20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0204. PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting by as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE OPEN GOVERNMENT COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO CITY CLERK’S OFFICE AT cityclerk@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT 408-846-0204, PRIOR TO 5:00 P.M. on Thursday, August 12, 2021. IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of each email into the public record. Open Government Commission Agenda 8/12/2021 Materials related to an item on this agenda submitted to the Open Government Commission after distribution of the agenda packet are available for public inspection with the agenda packet on the City website at www.cityofgilroy.org/AgendaCenter subject to Staff’s ability to publish the documents before the meeting. I. OPENING A. Call to Order and Roll Call II. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE COMMISSION’s SUBJECT MATTER JURISDICTION III. CONSENT CALENDAR (reports attached) A. Approval of the Minutes of the July 8, 2021 Special Meeting IV. UNFINISHED BUSINESS A. Commission Input on Training Budget for Fiscal Year 2021-22 (Continued discussion from 7/12/21 Meeting) 1. Staff Report 2. Public Comment Possible Action: 3. Recommend Open Government Commission Training Expenditures for Fiscal Year 2021-22 V. NEW BUSINESS (reports attached) A. Quarterly Review of Public Records Requests Per Gilroy Code Section 17A.35 (c) (Second Quarter, 2021) 1. Staff Report 2. Public Comment KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPO RT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204/cityclerk@cityofgilroy.org. Open Government Commission Agenda 8/12/2021 Possible Action: 3. Motion to receive the report VI. INTERIM CITY CLERK’S REPORT VII. CITY ATTORNEY'S REPORT VIII. REPORTS OF COMMISSION MEMBERS IX. FUTURE COMMISSION INITIATED AGENDA ITEMS X. ADJOURNMENT – Next Regular Meeting – November 18, 2021, 7:00 p.m.