Loading...
02/10/2022 Open Government Commission Regular Meeting (2) City of Gilroy Page 1 of 4 Open Government Commission Agenda February 10, 2022 GILROY OPEN GOVERNMENT COMMISSION MEMBERS: Commissioner (Vacant) VIRTUAL MEETING THURSDAY, FEBRUARY 10, 2022 | 7:00 P.M. REGULAR MEETING All Open Government Commission meeting materials are available online at www.cityofgilroy.org COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE OPEN GOVERNMENT COMMISSION. Public testimony is subject to reasonable regulations, including but not limited to time restrictions for each individual speaker. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF ASSEMBY BILL 361. MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. Pursuant to California Assembly Bill 361, a local legislative body is authorized to hold public meetings remotely and to make those meetings accessible to all members of the public seeking to observe and to address the local legislative body by remote means only via a technology solution. As such, the City will provide various options for the public to participate in the conduct of the meeting, as indicated in detail below on this cover sheet. In order to minimize the spread of the COVID 19 virus, the City will be offering online conferencing via Zoom, Facebook Live, and telephone for the public to view or listen to this meeting. Written comments can be submitted by email to Thai Nam Pham, City Clerk, at cityclerk@cityofgilroy.org. Please note that written comments will not be read out loud, but it will be part of the written record. To Participate via Zoom: Weblink: https://bit.ly/3HkSx84 Or via Telephone: +1 669 900 6833 Webinar ID: 812 0404 7024 Passcode: 912994 To View the Meeting Live on Facebook: Weblink: https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE OPEN GOVERNMENT COMMISSION. In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements City of Gilroy Page 2 of 4 Open Government Commission Agenda February 10, 2022 to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk 72 hours prior to the meeting at (408) 846-0204. A sound enhancement system is also available for check out in the City Council Chambers. Materials related to an item on this agenda submitted to the Open Government Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the lobby of Administration at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to publish the documents before the meeting. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE. Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 or by email at cityclerk@cityofgilroy.org The AGENDA for this regular meeting is as follows: 1. CALL TO ORDER 2. ROLL CALL 3. REPORTS OF COMMISSION MEMBERS 4. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION 4.1. Public Comments by Members of the Public on Items not on the Agenda but within the Commission’s Subject Matter Jurisdiction This portion of the meeting is reserved for persons desiring to address the Commission on matters within the Commission’s jurisdiction but not on the agenda. Persons wishing to address the commission are requested to complete a Speaker’s Card located at the entrances and handed to the City Clerk. Speakers are limited to three (3) minutes each. The amount of time allowed per speaker may vary at the Chair’s discretion depending on the number of speakers and length of the agenda. The law does not permit Commission action or extended discussion of any item not on the agenda except under special circumstances. If Commission action is requested, the commission may place the matter on a future agenda. City of Gilroy Page 3 of 4 Open Government Commission Agenda February 10, 2022 Written comments to address the Commission on matters not on this agenda may be e-mailed to the City Clerk’s Office at cityclerk@cityofgilroy.org or mailed to the Gilroy City Clerk’s Office at City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by the City Clerk’s Office by 1:00pm on the day of a Commission meeting will be distributed to the Commission prior to or at the meeting and available for public inspection with the agenda packet located in the lobby of Administration at City Hall, 7351 Rosanna Street, prior to the meeting. Any correspondence received will be incorporated into the meeting record. Items received after the 1:00pm deadline will be provided to the Commission as soon as practicable. Written material provided by public members under this section of the agenda will be limited to 10 pages in hard copy. An unlimited amount of material may be provided electronically. 5. CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a request is made by a member of the City Council or a member of the public. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar prior to the time the Council votes to approve. If removed, the item will be discussed in the order in which it appears. 5.1. Approval of the January 20, 2021 Special Meeting Minutes 6. UNFINISHED BUSINESS 6.1. Commission Input on Training Budget for Fiscal Year 2021-22 (Continued Discussion from January 20, 2022 Meeting) 1. Staff Report 2. Public Comment Possible Action: 3. Motion to Receive Report 7. NEW BUSINESS 7.1. Quarterly Review of Public Records Requests Per Gilroy Code Section 17A.35 (c) (Fourth Quarter, 2021) 1. Staff Report 2. Public Comment Possible Action: 3. Motion to Receive Report 8. CITY CLERK’S REPORT 8.1. Deputy City Clerk 8.2. Public Records Management System 9. CITY ATTORNEY’S REPORT City of Gilroy Page 4 of 4 Open Government Commission Agenda February 10, 2022 10. FUTURE COMMISSION INITIATED AGENDA ITEMS 11. ADJOURNMENT FUTURE MEETING DATES May 12, 2022 – 7:00 p.m. August 11, 2022 – 7:00 p.m. November 10, 2022 – 7:00 p.m.