08/11/2022 Open Government Commission Regular Agenda Packet (2)
GILROY OPEN GOVERNMENT COMMISSION
REGULAR MEETING AGENDA
MEMBERS:
Chairperson Diana Bentz
Vice Chair Karen Enzensperger
Commissioner Matthew Carvalho
Commissioner Jessica Irwin
Commissioner Rebecca Scheel
CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET
GILROY, CA 95020
Thursday, August 11, 2022 | 7:00 PM
All Open Government Commission meeting materials are available online at www.cityofgilroy.org
COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY
THE OPEN GOVERNMENT COMMISSION. Public testimony is subject to reasonable regulations,
including but not limited to time restrictions for each individual speaker.
In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements
to ensure accessibility to this meeting. If you need special assistance to participate in this meeting,
please contact the City Clerk 72 hours prior to the meeting at (408) 846-0204. A sound enhancement
system is also available for check out in the City Council Chambers.
Materials related to an item on this agenda submitted to the Open Government Commission after
distribution of the agenda packet are available for public inspection with the agenda packet in the
lobby of Administration at City Hall, 7351 Rosanna Street during normal business hours. These
materials are also available with the agenda packet on the City website at www.cityofgilroy.org
subject to Staff’s ability to publish the documents before the meeting.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE.
Government's duty is to serve the public, reaching its decisions in full view of the
public. Commissions, task forces, councils and other agencies of the City exist to
conduct the people's business. This ordinance assures that deliberations are
conducted before the people and that City operations are open to the people's
review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT
COMMISSION STAFF AT (408) 846-0204 or by email at cityclerk@cityofgilroy.org
1. CALL TO ORDER
2. ROLL CALL
3. REPORTS OF COMMISSION MEMBERS
4. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
4.1. Public Comments by Members of the Public on Items not on the
Agenda but within the Commissions Subject Matter Jurisdiction
5. CONSENT CALENDAR
5.1. Action Minutes - May 12, 2022
6. UNFINISHED BUSINESS
7. NEW BUSINESS
7.1. Quarterly Review of Public Records Requests Per Gilroy Code
Section 17A.35 (c) (Second Quarter, 2022)
1. Staff Report: Christina Ruiz, Deputy City Clerk
2. Public Comment
3. Possible Action:
Staff recommends that the Commission receive the report.
7.2. Propose Changing Meeting Time
1. Staff Report: Christina Ruiz, Deputy City Clerk
2. Public Comment
3. Possible Action:
Staff recommends that the Commission amend the meeting time from
7:00 PM to 6:00 PM.
8. CITY CLERK'S REPORT
8.1. DEPUTY CITY CLERK
8.2. REVISED ATTENDANCE POLICY
9. CITY ATTORNEY'S REPORT
10. FUTURE COMMISSION INITIATED AGENDA ITEMS
11. ADJOURNMENT
FUTURE MEETING DATES
November 10, 2022 – 7:00 p.m.
GILROY OPEN GOVERNMENT COMMISSION
REGULAR MEETING MINUTES
MEMBERS:
Chairperson Diana Bentz
Vice Chair Karen Enzensperger
Commissioner Matthew Carvalho
Commissioner Rebecca Scheel
(Vacant)
CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET
GILROY, CA 95020
Thursday, May 12, 2022 | 7:00 PM
City of Gilroy Page 1 of 3 Open Government Commission
Regular Meeting Minutes | May 12, 2022
1. CALL TO ORDER
The meeting was called to order at 7:00 PM by Chair Bentz.
2. ROLL CALL
Attendee Name Title Status
Rebecca Scheel Commissioner Present
Diana Bentz Chair Present
Karen Enzensperger Vice Chair Present
Matthew Carvalho Commissioner Excused
3. REPORTS OF COMMISSION MEMBERS
Commissioner Scheel had no report.
Vice Chair Enzensperger had no report.
Chair Bentz stated she received comments from the community asking
about the status about hybrid meeting. City Clerk Pham stated he will
provide an update at the City Clerk’s report.
5.1
Packet Pg. 3 Minutes Acceptance: Minutes of May 12, 2022 7:00 PM (Consent Calendar)
City of Gilroy Page 2 of 3 Open Government Commission
Regular Meeting Minutes | May 12, 2022
4. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
4.1. PUBLIC COMMENTS BY MEMBERS OF THE PUBLIC ON ITEMS NOT
ON THE AGENDA BUT WITHIN THE COMMISSION’S SUBJECT
MATTER JURISDICTION
Chair Bentz open Public Comment.
There being no speakers, Chair Bentz closed Public Comment.
5. CONSENT CALENDAR
Chair Bentz open Public Comment.
There being no speakers, Chair Bentz closed Public Comment.
RESULT: APPROVE [UNANIMOUS]
MOVER: Rebecca Scheel, Commissioner
SECONDER: Karen Enzensperger, Vice Chair
AYES: Scheel, Bentz, Enzensperger
ABSENT: Carvalho
5.1. Approval of the February 10, 2022 Regular Meeting Minutes
A motion was made to approve the minutes.
6. UNFINISHED BUSINESS
6.1. Open Government Commission Training Budget FY 2021-22
City Clerk Pham provided staff presentation and responded to the
commissioners’ questions.
Chair Bentz open Public Comment.
There being no speakers, Chair Bentz closed Public Comment.
7. NEW BUSINESS
7.1. Quarterly Review of Public Records Requests Per Gilroy Code
Section 17A.35 (c) (First Quarter, 2022)
City Clerk Pham provided staff presentation and responded to the
commissioners’ questions.
Chair Bentz open Public Comment.
There being no speakers, Chair Bentz closed Public Comment.
RESULT: RECEIVE REPORT
8. CITY CLERK'S REPORT
8.1. DEPUTY CITY CLERK
City Clerk Pham provided staff presentation and responded to the
commissioners’ questions.
5.1
Packet Pg. 4 Minutes Acceptance: Minutes of May 12, 2022 7:00 PM (Consent Calendar)
City of Gilroy Page 3 of 3 Open Government Commission
Regular Meeting Minutes | May 12, 2022
8.2. PUBLIC RECORDS MANAGEMENT SYSTEM
City Clerk Pham provided staff presentation and respon ded to the
commissioners’ questions.
City Clerk Pham provided an update about the status of hybrid meetings and
responded to commissioners’ questions.
9. CITY ATTORNEY'S REPORT
Assistant City Attorney Houston provided staff presentation and responded to the
commissioners’ questions.
10. FUTURE COMMISSION INITIATED AGENDA ITEMS
Chair Bentz requested commissioners if they would like to agendize the review and
possible amending the Open Government Commission bylaws. The item received
unanimous support.
Chair Bentz requested commissioners to agendize a discussion of having joint
meetings with other boards and commissions. The item received unanimous
support.
11. ADJOURNMENT
The meeting was adjourned at 7:47 PM by Chair Bentz.
I HEREBY CERTIFY that the foregoing minutes were duly and regular adopted at a
regular meeting of the Gilroy Open Government Commission.
/s/Thai Nam Pham
Thai Nam Pam, City Clerk
5.1
Packet Pg. 5 Minutes Acceptance: Minutes of May 12, 2022 7:00 PM (Consent Calendar)
City of Gilroy Open
Government Commission
STAFF REPORT
Agenda Item Title: Quarterly Review of Public Records Requests Per Gilroy Code
Section 17A.35 (c) (Second Quarter, 2022)
Meeting Date: August 11, 2022
Prepared By: Christina Ruiz, Deputy City Clerk
SUMMARY
Included with this staff report are the following logs of Public Records Requests for the
second quarter of calendar year 2022:
• General City Public Records Requests from previous log
• General City Public Records Request from new Public Records Request System
(inclusive of Fire Department requests)
• Fire Department Public Records Requests (up to insert date)
• Police Department Public Records Requests and Denial Log
Please note PRA-2022-00033 is still pending as we are awaiting a response from the
requestor to narrow down the request. As it stands, the requestor’s request would be
over 18 GB worth of data for staff to review.
In addition, records request from Fire Department is handled directly by the new Public
Records Management System. Please note that the Fire Department Public Records
log ends at insert date in which that was the last day the old system was utilized by the
public.
With the exception of PRA-2022-00033, every records request has been logged and
tracked for timely response as reflected in the first quarter report.
RECOMMENDATION
Staff recommends that the Commission receive the report.
Respectfully Submitted,
7.1
Packet Pg. 6
Thai Nam Pham, City Clerk
Attachments:
1. General City Public Records Requests from previous log
2. General City Public Records Request from new Public Records Request System
(inclusive of Fire Department requests)
3. Fire Department Public Records Requests (up to insert date)
4. Police Department Public Records Requests and Denial Log
7.1
Packet Pg. 7
Completed?PRA #Date Received by CC Office Records Request
Date when
Submitted to
City Attorney
Released Responsive Records
Days to
Respond to
Requestor
Notes
✓PRA 2022-088 Monday, April 4, 2022
I am requesting an opportunity to inspect or obtain copies of public records.
Please provide the following open records for the Gilroy from (10/01/2021 - 04/04/2022):
* Inactive water ( water has not been reconnected after disconnection ) for single-family homes
I only need property addresses. I do not want any customer information or reason for the citation.
If there are any fees for searching or copying these records, please inform me. However, I would also like to
request a waiver of all fees in that the disclosure of the requested information is in the public interest and will
contribute significantly to the public’s understanding of Improving the Community by getting these houses off of
the list stated above. This information is not being sought for commercial purposes.
Monday, April 25, 2022 21
✓PRA 2022-089 Tuesday, April 5, 2022
We are conducting research on solar activity in the U.S. and would like access to the following data:
• Note that we do not need the original records nor need scanned copies – just the data that can be produced in
excel or CSV format by the software used by your department to track permits and an email receipt is preferred
• Issued Residential and Commercial solar (photovoltaic – PV) permits from 03/01/2022 to 03/31/2022
• The following data points: permit number, permit status, permit address, contractor, issue date, final date,
permit type, sub-type, valuation (if available), work description And if possible please include Storage/Battery
Manufacturer Name.
• If possible please provide the reports in CSV or excel format
Monday, April 11, 2022 6
✓PRA 2022-090 Wednesday, April 6, 2022
Date: 04/06/22
On behalf of our customers who are contractors & suppliers, we request updated plan-holder, bid tabulation and
contract award information AS IT IS AVAILABLE on the following solicitation. Please correct any
errors/deficiencies and return by Email to bids@napc.me or Fax to 302-450-1925.
Solicitation Name: RFB - Parking Lot Project
Solicitation Number: solicitation number 20-PW-444,
Bid Date: 04/05/22
This request is made in consideration of state and local procurement laws and in the interest of a fair and
transparent bidding process.
Monday, April 18, 2022 12
1
7.1.a
Packet Pg. 8 Attachment: General City Public Records Requests from previous log (3913 : Quarterly Review of Public Records Requests Per Gilroy Code
Completed?PRA #Date Received by CC Office Records Request
Date when
Submitted to
City Attorney
Released Responsive Records
Days to
Respond to
Requestor
Notes
✓PRA 2022-091 Wednesday, April 6, 2022
On behalf of our customers who are contractors & suppliers, we request updated plan-holder, bid tabulation and
contract award information AS IT IS AVAILABLE on the following solicitation. Please correct any
errors/deficiencies and return by Email to bids@napc.me or Fax to 302-450-1925.
Solicitation Name: Parking Lot
Solicitation Number: solicitation number 22-PW-444,
Bid Date: 04/05/22
This request is made in consideration of state and local procurement laws and in the interest of a fair and
transparent bidding process.
Monday, April 18, 2022 12
✓PRA 2022-092 Wednesday, April 6, 2022
Please accept this email as a request for the PRELIMINARY, AS-READ Bid Results for the referenced project.
Please let us know if you need any additional information to process this request.
Feel free to send the requested information to the email listed below.
ca@bidjudge.com
Thank you.
Seth A
Monday, April 18, 2022 12
✓PRA 2022-093 Thursday, April 7, 2022 Business license status and contact information (name, phone and mailing address) of business owner for Gilroy
Auto Body at 101 Howson St. Thank you. Tuesday, April 12, 2022 5
2
7.1.a
Packet Pg. 9 Attachment: General City Public Records Requests from previous log (3913 : Quarterly Review of Public Records Requests Per Gilroy Code
Completed?PRA #Date Received by CC Office Records Request
Date when
Submitted to
City Attorney
Released Responsive Records
Days to
Respond to
Requestor
Notes
✓PRA 2022-094 Friday, April 8, 2022 I am requesting a building permit history, hazardous material, underground storage tank, CUPA and CERS
records for the property located at 6110 and 6120 Monterey Road/Highway.Thursday, April 14, 2022 6
✓PRA 2022-095 Monday, April 11, 2022
I’m searching for claims filed by Jesse Sanchez Jr. and Daniel Zuniga. I do not know the date when these were
filed, but they were discussed under closed session during the city council’s April 4 meeting:
http://gilroyca.iqm2.com/Citizens/Detail_LegiFile.aspx?Frame=None&MeetingID=2044&MediaPosition=&ID=373
9&CssClass=
Thank you.
Tuesday, April 12, 2022 1
✓PRA 2022-096 Tuesday, April 5, 2022
I am seeking current maps and documentation relating to a Vacation or Abandonment granted to or related to
the following entity(s).
RS Display Inc., DBA: RS Display
198 E 9th St, Gilroy, CA 95020
Other possible entity names:
Sande Singley
Randall Singley
Tuesday, April 12, 2022 7
3
7.1.a
Packet Pg. 10 Attachment: General City Public Records Requests from previous log (3913 : Quarterly Review of Public Records Requests Per Gilroy Code
Completed?PRA #Date Received by CC Office Records Request
Date when
Submitted to
City Attorney
Released Responsive Records
Days to
Respond to
Requestor
Notes
✓PRA 2022-097 Wednesday, April 13, 2022
Hello. I am performing a Phase 1 Environmental Site Assessment for the property located at 7767 Monterey
Hwy., Gilroy, CA. I would like to request Fire Department records regarding hazardous substance use/storage
and/or releases as well as the presence of underground storage tanks (USTs) and/or activity/use limitations
(AULs) for the property. Thank you.
Tuesday, April 26, 2022 13 4/26 - No responsive records
✓PRA 2022-098 Wednesday, April 13, 2022 I am looking for the total amount of taxes and fees collected on the Garlic City Club for the most recent year
possible (2020-2021 if possible). Thank you! Tuesday, April 19, 2022 6
✓PRA 2022-099 Wednesday, April 13, 2022
I just saw this on the internet. Someone made a public records request for 7912 Cobblestone Ct, Gilroy, 95020
on 8/7/2018. I am the owner of this property. Why was this request made? What was someone seeking to learn
about my property? I would like to receive the same information that was provided to this party.
Friday, April 15, 2022 2
4
7.1.a
Packet Pg. 11 Attachment: General City Public Records Requests from previous log (3913 : Quarterly Review of Public Records Requests Per Gilroy Code
Completed?PRA #Date Received by CC Office Records Request
Date when
Submitted to
City Attorney
Released Responsive Records
Days to
Respond to
Requestor
Notes
✓PRA 2022-100 Friday, April 15, 2022
As per the California Public Records Act, statutes of 1968, Chapter 1473; currently codified as Chapter 3.5 of
Division 7 of Title 1 of the California Government Code, Public Records Request Details, we are respectfully
requesting copies of, 1. Current or the existing provider agreements, also termed "contracts", for the following
services listed below, and, 2. The two most recent current or previous two months of invoicing (or “bills”) for the
same services. Your city may utilize all or some of the services listed below, so if your city may not utilize one of
the services below, obviously disregard that specific request. Please call me if you have any questions. My cell is
listed below.
1. TELEPHONE LINES (also called ANALOG LINES) - these lines typically attach to phone systems, fax machines,
alarms, security, or credit card machines. This might also be listed on phone bills as PRI, Trunk, Analog, Digital, or
some other terminology used by a carrier. There are many providers for this type of service, but the most
common are AT&T, Spectrum, Frontier, Verizon, but could also be competitive local carriers like TPx,
Windstream, Century Link, and several dozens of others. We would not know who your specific provider is
Tuesday, May 3, 2022 18 4/22 - Determination Date sent.
Now due May 4, 2022.
✓PRA 2022-101 Monday, April 18, 2022
Under the California Public Records Act, Gov’t Code §§ 6250 et seq., California Penal Code §§832.7-832.8, and
Art. I, § 3(b) of the California Constitution, I am requesting electronic copies of the following:
1. All police reports and investigative files related to the 12/14/2015 fatal shooting of Hector Alvarez by Gilroy
Police Department officer Adam Moon.
2. If separate from the above records, please provide all transcripts and audio and video recordings of all
interviews or other conversations between department employees, Santa Clara County District Attorney’s Office
investigators and any friends, relatives, or associates of Hector Alvarez related to the investigation of the
aforementioned incident.
Thursday, May 26, 2022 38
4/29 - Reqeusted 14 day
extension
5/13 - Notified Requestor that
released date is 05/27
✓PRA 2022-102 Tuesday, April 19, 2022
Please provide any records of permits or history for this property. Any other additional history, contractors,
designers, or drawings on record would be greatly appreciated. We are the new owners and looking for all
information available on the house and land. If you have suggestions for other resources or departments we
should check with for more information, please advise. Thank you! please call my number if any questions! 248-
214-7788
Friday, April 29, 2022 10
5
7.1.a
Packet Pg. 12 Attachment: General City Public Records Requests from previous log (3913 : Quarterly Review of Public Records Requests Per Gilroy Code
Completed?PRA #Date Received by CC Office Records Request
Date when
Submitted to
City Attorney
Released Responsive Records
Days to
Respond to
Requestor
Notes
✓PRA 2022-103 Wednesday, April 20, 2022 I'd like to request a copy of the blue prints submitted for construction of 6980 Spumante Way, Gilroy. I'm the
owner of the home. Thank you,Kim Hadley Thursday, April 21, 2022 1 No responsive records
✓PRA 2022-104 Thursday, April 21, 2022 Requesting closure records and reports for UST at 8385 Monterey Rd Gilroy. Thursday, April 28, 2022 7
✓PRA 2022-105 Thursday, April 21, 2022
I am requesting the following information for the Town Square at Village Green located at 1525 and 1545
Margareta Place; Parcel Numbers: 810-65-022, and 810-65-003:
1. Copies of active/unresolved Zoning Code Violations
2. Copies of active/unresolved Building Code Violations
3. Copies of active/unresolved Fire Code Violations
4. Copies of Variances, Conditional, and/or Special Use Permits
5. Copies of Certificate(s) of Occupancy (if none on file, would this present a code compliance issue)
6. A copy of the Final Approved Site Plan (excluding grading, landscaping, mechanical, etc.)
7. Information on any planned Roadwork (i.e. planned easements, expansions, condemnations) which would
affect the property
Friday, April 29, 2022 8 4/29 - Fire Prevention
Responded
6
7.1.a
Packet Pg. 13 Attachment: General City Public Records Requests from previous log (3913 : Quarterly Review of Public Records Requests Per Gilroy Code
Completed?PRA #Date Received by CC Office Records Request
Date when
Submitted to
City Attorney
Released Responsive Records
Days to
Respond to
Requestor
Notes
✓PRA 2022-106 Friday, April 22, 2022 Resolution No. 2011-01 Friday, April 22, 2022 0
✓PRA 2022-107 Friday, April 22, 2022
Request you to please provide Information of open/ expired building permits and currently active code
enforcement violations/ open citations and utility unpaid balances for below properties.
Address : 7555 Santa Theresa Dr Gilroy, CA 95020
Monday, April 25, 2022 3 4/25 - Code Enforcement
Responded.
✓PRA 2022-108 Friday, April 22, 2022 PRA Quotes Monday, April 25, 2022 3
7
7.1.a
Packet Pg. 14 Attachment: General City Public Records Requests from previous log (3913 : Quarterly Review of Public Records Requests Per Gilroy Code
Completed?PRA #Date Received by CC Office Records Request
Date when
Submitted to
City Attorney
Released Responsive Records
Days to
Respond to
Requestor
Notes
✓PRA 2022-109 Monday, April 25, 2022
Please email as PDF (not Excel): New Business License Listings: 5/4/21 - present
Please include, where possible, business name, phone number, owner's name, home based. Please include only
businesses issued a bus. license for 1st time during this time period. I don't need renewals; I don't need a list of
current active businesses, only new bus. licenses issued from 5/4/21 - present.
Again, please send as PDF attachment, not in Excel.
Wednesday, April 27, 2022 2
✓PRA 2022-110 Monday, April 25, 2022
1525 Margaretta Place Property (Town Square at Village Green)
Building & Planning Department - building permit summary (if available), certificate of occupancy, any zoning
violations.
Fire Department - Any violations in the last 3 years
Friday, May 13, 2022 18
✓PRA 2022-111 Monday, April 25, 2022
383 1st Street, Gilroy CA 95020-5208; we need a permit history for the address referenced above. Any
information on building improvements; Changes or improvements made to the roof, heating, plumbing, and
electrical.
Friday, May 13, 2022 18
8
7.1.a
Packet Pg. 15 Attachment: General City Public Records Requests from previous log (3913 : Quarterly Review of Public Records Requests Per Gilroy Code
Completed?PRA #Date Received by CC Office Records Request
Date when
Submitted to
City Attorney
Released Responsive Records
Days to
Respond to
Requestor
Notes
✓PRA 2022-112 Tuesday, April 26, 2022 birth Certificate Tuesday, April 26, 2022 0
✓PRA 2022-113 Tuesday, April 26, 2022 Caims field against City on behalf of Jesse Sanchez and/or Michael Daniel Zuniga Macias' heirs, etc.4/26/2022 Tuesday, April 26, 2022 0
✓PRA 2022-114 Monday, May 2, 2022
Pursuant to a Phase I Environmental Site Assessment, I would like to review
(1) Building Permits (permits only–no copyrighted materials such as plans or calculations are wanted); and
(2) Fire/CUPA records (e.g. HAZMAT and/or wastes, ASTs, USTs, LUSTs, septic systems, inspections, violations,
complaints, incidents and/or cleanup reports) that may be available for the period 1/1/1900 to 4/27/2022 for
Multi-Family/Commercial Property located at:
8224 Church Street
Gilroy, CA 95020
Friday, May 6, 2022 4
5/2 - Code Enforcement
Responded. No records
5/2 - Building responded with
records
9
7.1.a
Packet Pg. 16 Attachment: General City Public Records Requests from previous log (3913 : Quarterly Review of Public Records Requests Per Gilroy Code
Completed?PRA #Date Received by CC Office Records Request
Date when
Submitted to
City Attorney
Released Responsive Records
Days to
Respond to
Requestor
Notes
✓PRA 2022-115 Monday, May 2, 2022
Pursuant to a Phase I Environmental Site Assessment, I would like to review
(1) Building Permits (permits only–no copyrighted materials such as plans or calculations are wanted); and
(2) Fire/CUPA records (e.g. HAZMAT and/or wastes, ASTs, USTs, LUSTs, septic systems, inspections, violations,
complaints, incidents and/or cleanup reports) that may be available for the period 1/1/1900 to 4/27/2022 for
Multi-Family/Commercial Property located at:
8305 Monterey Road
Gilroy, CA 95020
Friday, May 13, 2022 11 5/2 - Code Enforcement
Responded. No records
✓PRA 2022-116 Monday, May 2, 2022 I would like to request any/all project files on all approved housing developments in the city of Gilroy, from Jan
1, 2020 on. Thank you in advance for your help.Wednesday, June 15, 2022 44
5/6 - Planning Provided all
related documents. Lots of files
to review. Determination Date -
6/03/2022
✓PRA 2022-117 Tuesday, May 3, 2022
My company has been engaged to perform an environmental site assessment of commercial land located at 343
Las Animas Avenue in Gilroy (parcel numbers 835-02-061 and 835-02-016). As part of our due diligence and in
accordance with ASTM production standards, we’re requesting any documents that may exist regarding permits
(tanks, dry-cleaning, printing, fuel dispensing, hazardous waste), tanks, spills, releases of hazardous materials, or
known contaminated sites on our subject property.
Friday, May 13, 2022 10
10
7.1.a
Packet Pg. 17 Attachment: General City Public Records Requests from previous log (3913 : Quarterly Review of Public Records Requests Per Gilroy Code
Completed?PRA #Date Received by CC Office Records Request
Date when
Submitted to
City Attorney
Released Responsive Records
Days to
Respond to
Requestor
Notes
✓PRA 2022-118 Tuesday, May 3, 2022
We are conducting research on solar activity in the U.S. and would like access to the following data:
• Note that we do not need the original records nor need scanned copies – just the data that can be produced in
excel or CSV format by the software used by your department to track permits and an email receipt is preferred
• Issued Residential and Commercial solar (photovoltaic – PV) permits from 04/01/2022 till 04/30/2022.
• The following data points: permit number, permit status, permit address, contractor, issue date, final date,
permit type, sub-type, valuation (if available), work description and if possible please include Storage/Battery
Manufacturer Name.
Friday, May 6, 2022 3
✓PRA 2022-119 Tuesday, May 3, 2022
Hello,
I'm looking for records for the facility located at 10 Ronan Avenue, Gilroy. I would like to request any forms or
documents that contain information about fire suppression systems, hazardous product usage, and particularly
fire suppression foams that contain perfluoroalkyl substances (PFAS). Thank you for your time.
Friday, May 13, 2022 10
✓PRA 2022-120 Monday, March 28, 2022
I need to obtain records from incident number 22-084-0054.
I'm looking for any 911 audio recordings from the incident. I'm also looking for bodycam/microphone recordings
from officer Cooner as well as corporal Beltran. Officer cooner also took evidentiary photos of documents from a
camera phone that I will need as well. In accordance with California government code 6253.A, these are available
to the public.
Thanks
Sloobserver
Tuesday, May 3, 2022 36
11
7.1.a
Packet Pg. 18 Attachment: General City Public Records Requests from previous log (3913 : Quarterly Review of Public Records Requests Per Gilroy Code
Completed?PRA #Date Received by CC Office Records Request
Date when
Submitted to
City Attorney
Released Responsive Records
Days to
Respond to
Requestor
Notes
✓PRA 2022-121 Friday, May 6, 2022
RE:
McCarthy Business Park
6503 Cameron Boulevard
841-17-107; 841-17-108; 841-17-109; 841-17-110
Hello,
For the above listed parcels, please provide:
1. Record of any outstanding Zoning Code Violations on file
2. Record of any outstanding Fire Code Violations on file
3. Record of any City planned projects that would cause the described property to lose land area by means of
eminent domain or purchase
Tuesday, May 24, 2022 18
5/9 - Engineering - No response.
5/9 - Code Enforcement - No
response.
✓PRA 2022-122 Monday, May 9, 2022
SmartProcure is submitting a public records request to the City of Gilroy for any and all purchasing records from
2/14/2022 to current. The request is limited to readily available records without physically copying, scanning, or
printing paper documents. Any editable electronic document is acceptable.
The specific information requested from your record-keeping system is:
1. Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice,
encumbrance, or check number
2. Purchase date
3. Line item details (Detailed description of the purchase)
4. Line item quantity
5. Line item price
Wednesday, May 18, 2022 9
✓PRA 2022-123 Wednesday, May 11, 2022
Hello I am looking for a drawing of my house. I wanted to get original plans so I can put in permits. The home's
APN:
790-53-087. Please provide me with any documentation and drawings you have. Thank you.
Wednesday, May 11, 2022 0
12
7.1.a
Packet Pg. 19 Attachment: General City Public Records Requests from previous log (3913 : Quarterly Review of Public Records Requests Per Gilroy Code
Completed?PRA #Date Received by CC Office Records Request
Date when
Submitted to
City Attorney
Released Responsive Records
Days to
Respond to
Requestor
Notes
✓PRA 2022-124 Thursday, May 12, 2022 Updated list of Gilroy City CUPA Facilities. Please email me if you need to see the previous version for reference. Wednesday, May 25, 2022 13
✓PRA 2022-125 Thursday, May 12, 2022 I would like to attain any information about my property if it exists. The type of records requested are blue prints
and permits pulled. Any other information to retain for my own records would be great. Friday, May 13, 2022 1
✓PRA 2022-126 Tuesday, May 17, 2022
I am conducting a Phase 1 Environmental Site Assessment of the property located at 505 E 10th St., Gilroy (APN
841-60-010). The property was historically occupied by a gas station. I need any current/historic records of wells,
septic systems, storage tanks, building demolition/construction, hazardous materials, or Notices of Violation that
you might have for this property. Please let me know the best way to obtain copies of any records you might
have for this property or if additional information is needed.
Friday, July 15, 2022 59
7/15 - Requestor originally
requested documents back in
December '21 and was provided
during the same month. Resent
on July 15th as a courtesy.
✓PRA 2022-127 Wednesday, May 25, 2022
Hi Scott,
Good day, we spoke a while ago regarding a property that we are trying to purchase, We just want to know if
there are any Code Violations that need to be taken care of the property address is 8417 Wayland Lane Gilroy
CA.
Thursday, May 26, 2022 1
13
7.1.a
Packet Pg. 20 Attachment: General City Public Records Requests from previous log (3913 : Quarterly Review of Public Records Requests Per Gilroy Code
Completed?PRA #Date Received by CC Office Records Request
Date when
Submitted to
City Attorney
Released Responsive Records
Days to
Respond to
Requestor
Notes
✓PRA 2022-128 Wednesday, May 25, 2022
Please provide if there is any open/active building permits and currently active code enforcement violations/
open citations
for below property.
Address: 36 Takko Machi Ln Gilroy, CA 95020
Thursday, May 26, 2022 1
14
7.1.a
Packet Pg. 21 Attachment: General City Public Records Requests from previous log (3913 : Quarterly Review of Public Records Requests Per Gilroy Code
Request ID#Request Date Description Category Status
PRA-2022-00039 6/29/2022
Moore Twining Associates, Inc. (MTA) is performing a Phase I Environmental Site Assessment (ESA) on a property in Gilroy,
CA. We would like to review records dating as far back as 1940 for the following property/properties relating to:
hazardous material/waste handling, industrial wastewater disposal/sewerage permitting, code compliance violations and
inspections, building, demolition, occupancy, grading and utility permits, underground storage tanks (USTs) and above
ground storage tanks (ASTs), pipelines, industrial wastewater sumps, emergency fire/spill response post-incident cleanup
permits and/or environmental impacts for the following property/properties:
APN: 841-66-011
Addresses:
402 E 10th St
401 Automall Parkway
401 Chestnut Street
Community Development - Fire:
Underground Storage Tank (UST)Completed
PRA-2022-00038 6/29/2022 Car Fire Fire: Incident Reports (Fire)Completed
PRA-2022-00037 6/29/2022
06/28/2022
Records Access Officer,
Pursuant to the California Public Records Act, this is a request for an electronic copy of all payment transactions for fiscal
year 2021. This could be considered one of the following reports: Vendor Payment Checkbook Report, Checkbook Register,
Expenditure Data, Transactional Detail Payments, Online Checkbook, or Disbursements. Here is an online example from the
City of San Francisco, California (https://data.sfgov.org/City-Management-and-Ethics/Vendor-Payments-Vouchers-/n9pm-
xkyq/data). We would accept any existing report which contains a minimum of the Payee Name, Amount and Date of each
transaction.
The principal purpose of this is to make this information more accessible to the public and to disseminate information
regarding the health, safety, and welfare of the general public. This request is not for personal or commercial benefit and
we are exercising the general rights of the public. For this reason we are requesting a waiver of fees.
If there is a fee for this data, please obtain my approval in writing prior to proceeding with this request. All documents can
be e-mailed to california@openthebooks.com. We would prefer a file format of csv or xlsx.
If any records or portions of records are withheld, please provide the exemption and the name of the individual
responsible for the decision.
Thank you for your prompt consideration of my request. If you have any questions, or if I can be of any assistance.
Finance: Expense Reports Completed
7.1.b
Packet Pg. 22 Attachment: General City Public Records Request from new Public Records Request System (inclusive of Fire Department requests) (3913 :
PRA-2022-00036 6/29/2022
Hello,
I am working with the Finance Department and handling the administration of the City’s Highway 152 Community Facilities
District and I am looking for your help to confirm whether a “development trigger” has occurred. This relates to three
parcels listed below. The “development trigger” means that a “final map has been recorded or a building permit for new
construction has been issued that will result in a use other than food processing operations for ConAgra.”
Can you please check to see if any construction or building permits were issues or final maps recorded for the three
parcels: APN 841-17-005, 841-17-098 or 841-17-099?
Note: APN 841-17-099 is currently owned by CALPINE GILROY COGEN L P with use code for Transportation,
Communications and Utilities, so we expect to receive some information from the City on this parcel.
Please let me know if you have any questions.
Community Development -
Building: Building Permits Completed
PRA-2022-00035 6/28/2022
6/28/2022
Gilroy City Clerk
cityclerk@cityofgilroy.org
Re: Property Condition Report Public Records Request
7750 Wren Avenue
Gilroy, CA 95020
EBI Project No. 1122004970
To Whom It May Concern:
EBI Consulting (EBI) is conducting a Property Condition Report at the above-referenced Subject
Property. As part of the PCR process, we would like to request access to records regarding the
following, as applicable:
- Any open building violations on file
- Date of last building and fire inspections
- Any open zoning violations on file
- Current zoning of the property and any variances on file
- Open fire code violations
- Current and historical building permits
- Current and historical Certificates of Occupancy
- Date of construction
I understand that these records may not be available. If these records are available, please forward to EBI
at reresearchgroup@ebiconsulting.com; via fax at (781) 425-3623, or at the address below. If the fee for
such records will exceed $50.00, please contact me prior to proceeding. If there are any questions or
concerns, please do not hesitate to contact me.
Community Development - Code E In Progress
PRA-2022-00034 6/28/2022
Please provide copies of the Mayor’s official calendar covering the following date range, June 1-June 21, 2022.
Other Completed
7.1.b
Packet Pg. 23 Attachment: General City Public Records Request from new Public Records Request System (inclusive of Fire Department requests) (3913 :
PRA-2022-00033 6/27/2022
Hi Thai,
This is a CPRA request for the following records:
1. Emails, text messages and correspondence to or from members of the city council or city staff from Jan. 1, 2021 to the
present that concern a Ballot Measure Proposal to Amend Sections 1109, 1111 and 1503 of the City of Gilroy City Charter
to Modify Construction Contract Procurement and the Bidding Process.
2. Emails text messages and correspondence to or from members of the city council or city staff from Jan. 1, 2021 to the
present that concern public notice publication requirements for construction projects.
3. Emails text messages and correspondence to or from members of the city council or city staff from Jan. 1, 2021 to the
present that concern Gilroy Sports Park.
4. Emails text messages and correspondence to or from members of the city council or city staff from Jan. 1, 2021 to the
present that concern an ice rink.
5. Emails text messages and correspondence to or from members of the city council or city staff from Jan. 1, 2021 to the
present that concern San Jose Sharks.
Other In Progress
PRA-2022-00032 6/22/2022
Possibly! Still in the beginning stages of our investigations. Can I request both of those reports please.
Fire: Incident Reports (Fire)Completed
PRA-2022-00031 6/22/2022
Hi Jon,
Me again! Would you be able to send all of the current UST documents you have, if possible: "Monitoring System
Certification Form, Overfill Prevention Testing, Spill Container Testing, Secondary Containment Testing (if applicable),
UST/Facility Inspections, etc."
Community Development - Fire:
Underground Storage Tank (UST)Submitted
PRA-2022-00030 6/21/2022
Incident and Investigative reports for the following address listed below.
325B Denio Avenue, Gilroy DOL 12/21/21
965 Hoxett Street, Gilroy DOL 6/17/22
Fire: Incident Reports (Fire)Completed
7.1.b
Packet Pg. 24 Attachment: General City Public Records Request from new Public Records Request System (inclusive of Fire Department requests) (3913 :
PRA-2022-00029 6/20/2022
Good afternoon.
I would like to request for copy of single family dwelling building permit with inspection history report or certificate of
occupancy for properties listed below. I am specifically looking for the approved final date and owner or developer
information.
6945Grenache Way
1155Oak Brook Way
1471Olive Grove Ct
7190Spumante Ct
7201Spumante Ct
6959Spumante Way
6983Spumante Way
1560Zephyr Pl
1590Zephyr Pl
730Baxter Way
763Carver Pl
724Einstein Pl
744Sullivan Way
I will highly appreciate your assistance on this matter, thanks.
Community Development -
Building: Building Permits Completed
PRA-2022-00028 6/20/2022 This happened end of May or early of June.Fire: Incident Reports (Fire)Completed
PRA-2022-00027 6/16/2022 I would like to request the parcel history of the property located at 7450 Railroad, Girloy CA. Community Development -
Building: Building Permits Completed
PRA-2022-00026 6/15/2022
I would like to review files regarding aboveground storage tanks, underground storage tanks, hazardous waste storage,
septic tank use, or remediation reported for the property at 7825 Monterey Road. According to historical records, this
property historically had a gas station and dry cleaner in operation prior to current bank operations.
Community Development - Fire:
Files Regarding Environmental
Conditions of a Property
Submitted
PRA-2022-00025 6/13/2022
All residential building permit applications from 01/01/2017 to the present for use in research being conducted at the
University of California, Santa Barbara by Dr. Clayton Nall. Please include date of application and date of approval/denial or
other current status info, address, APN (if available), text description of permit content, any fields used to designate type
of permit (e.g., ADU), and any other available related information.
Community Development -
Building: Building Permits Completed
PRA-2022-00024 6/13/2022
Requesting to see if any violations follow this property: 610 E 8TH STREET, Gilroy, California 95020
This is a foreclosure.
Thank you.
Community Development - Code
Enforcement: Boarded up,
vacant or inhabitable properties
with code enforcement
violations
Completed
PRA-2022-00023 6/9/2022 Permits for construction by BRM CONSTRUCTION Community Development -
Building: Building Permits Completed
PRA-2022-00022 6/9/2022 This is a test.Fire: Incident Reports (Fire)Canceled
7.1.b
Packet Pg. 25 Attachment: General City Public Records Request from new Public Records Request System (inclusive of Fire Department requests) (3913 :
PRA-2022-00021 6/9/2022
To whom it may concern,
I was looking for records (open and closed) that pertain to the following:
Properties that the City has Abated
Properties that have been mailed an Abatement Notices
Properties that have been mailed a Courtesy Notice
Properties that have Imminent life safety hazards
Properties that have been mailed a Notice of Violation
Properties that have has a Nuisance Abatement Lien placed on them
Properties that have been deemed a Public Nuisance
for the city of Gilroy from January 11, 2022 - June 7, 2022.
Please include these in either Excel or CSV file if possible.
Thank you!
Community Development - Code
Enforcement: Boarded up,
vacant or inhabitable properties
with code enforcement
violations
Completed
PRA-2022-00020 6/9/2022
Dear [custodian of records]:
Under the California Public Records Act § 6250 et seq., I am requesting an opportunity to inspect or obtain copies of all
active records of properties in Gilroy City that are currently boarded up, Vacant, and or inhabitable, outgrown grass, or
visible front trash. In which are code enforcement violations between the dates of February 18, 2022 to June 8, 2022
If there are any fees for searching or copying these records, please inform me if the cost will exceed $20.00.
The California Public Records Act requires a response within ten business days. If access to the records I am requesting will
take longer, please contact me with information about when I might expect copies or the ability to inspect the requested
records.
If you deny any or all of this request, please cite each specific exemption you feel justifies the refusal to release the
information and notify me of the appeal procedures available to me under the law.
Thank you for considering my request.
Community Development - Code
Enforcement: Boarded up,
vacant or inhabitable properties
with code enforcement
violations
Completed
PRA-2022-00019 6/8/2022
Greetings!
I am contacting you in hopes of requesting a PG&E utility bill for the street lighting inventory of the City of Gilroy for the
month of April 2022. Please send the information electronically to my email address.Other Completed
7.1.b
Packet Pg. 26 Attachment: General City Public Records Request from new Public Records Request System (inclusive of Fire Department requests) (3913 :
PRA-2022-00018 6/8/2022
I would like to request for copy of single family dwelling building permit with inspection history report or certificate of
occupancy for properties listed below. I am specifically looking for the approved final date and owner or developer
information.
1550Castlewood Pl
1491Olive Grove Ct
729Baxter Way
I will highly appreciate your assistance on this matter, thanks.
Community Development -
Building: Building Permits Completed
PRA-2022-00017 6/7/2022 I would like to request any/all project files on all approved housing developments in the city of Gilroy, from Jan 1, 2020 on.
Thank you in advance for your help.
Community Development -
Planning: Planned Projects Completed
PRA-2022-00016 6/7/2022
Dates and expense amounts for each member of the Gilroy City Council and Mayor during to date 2022 trainings and
conferences. Including cost of hotel room, food, travel, and cost of the conference/training.Finance: Expense Reports Completed
PRA-2022-00015 6/7/2022 Fire incident started at neighbors and led on to our property and burned 10 acres of oat hay and corral fencing.Fire: Incident Reports (Fire)Completed
PRA-2022-00014 6/6/2022
My company has been engaged to perform an environmental site assessment of commercial land located at 398 1st St,
Gilroy, CA 95020. As part of our due diligence and in accordance with ASTM production standards, we’re requesting any
documents that may exist regarding current or historic underground storage tanks associated with this property, including
current Monitoring System Certification Form, Overfill Prevention Testing, Spill Container Testing, Secondary Containment
Testing (if applicable), UST/Facility Inspections, etc.
Thank you!
Community Development - Fire:
Underground Storage Tank (UST)Completed
PRA-2022-00013 6/6/2022
Hello - CREtelligent has been engaged to perform an environmental site assessment of commercial land located at 6790
Monterey Road, Gilroy, CA 95020. As part of our due diligence and in accordance with ASTM production standards, we are
requesting any records that may exist regarding permits, aboveground or underground storage tanks, dry cleaning,
printing, fuel dispensing, hazardous waste, environmental remediation activities, septic systems, wells, spills, releases of
hazardous materials, or known contaminated sites on our subject property. Please process this request and contact me at
sbryant.ks@gmail.com or at 913-904-8280 if you have any questions.
Community Development - Fire:
Underground Storage Tank (UST)Completed
PRA-2022-00012 6/2/2022 fire in kitchen in apartment #1 Fire: Incident Reports (Fire)Completed
7.1.b
Packet Pg. 27 Attachment: General City Public Records Request from new Public Records Request System (inclusive of Fire Department requests) (3913 :
PRA-2022-00011 6/2/2022
5787 Obata Way
Copies of Certificates of Occupancy
Copies of Outstanding Zoning Code Violations
Copies of Outstanding Building Code Violations
Copies of Outstanding Fire Code Violations
Copies of Current/upcoming road projects that will impact the right of way of the property (road widening, sidewalk
improvements)
Copies of Approved Variances, Conditional use Permits Special Exceptions, Zoning Cases, Resolution, Ordinances, Site Plans
Copies of property conformance status (legal conforming, legal non-conforming or illegal non-conforming)
Zoning Verification Letter
Community Development - Code
Enforcement: Code Enforcement
Violations
Completed
PRA-2022-00010 6/2/2022 INSURANCE REQUEST FOR VEHICLE FIRE CLAIM Fire: Incident Reports (Fire)Completed
PRA-2022-00009 6/2/2022
Hi,
We are conducting research on solar activity in the U.S. and would like access to the following data:
• Note that we already tried the record portal at Public Records Search at this portal but unfortunately, we couldn't find
the contractor's business name there which is the most important part for our analysis.
• Note that we do not need the original records nor need scanned copies – just the data that can be produced in excel or
CSV format by the software used by your department to track permits and an email receipt is preferred
• Issued Residential and Commercial solar (photovoltaic – PV) permits from 05/01/2022 to 05/31/2022
• The following data points: permit number, permit status, permit address, contractor, issue date, final date, permit type,
sub-type, valuation (if available), work description And if possible please include Storage/Battery Manufacturer Name.
• If possible, please provide the reports in CSV or excel format.
• If available, we need a final / completion date for the solar permits.
It's okay if there is a delay in this request, given the current situation with COVID-19.
Community Development -
Building: Building Permits Completed
7.1.b
Packet Pg. 28 Attachment: General City Public Records Request from new Public Records Request System (inclusive of Fire Department requests) (3913 :
PRA-2022-00008 6/1/2022
To whom it may concern,
My name is Rolex Domengiano and I’m contacting you on behalf of BuildZoom to request a copy of your building permit
records for Gilroy city,California .
Can you please provide us with a report of all building permits processed by your department since Nov 19, 2021?
BuildZoom analyzes permit data to identify real estate patterns and trends. We integrate building permit data with
information from other public sources to provide a localized understanding of historical, current, and future development
activity for government forecasts and university research. We also provide free data to homeowners in your area to help
connect them to qualified contractors.
Please include any fields that your permitting system tracks. This includes but is not
limited to:
o Permit Number
o Applied/Issued Dates
o Work Address
o Permit Type
o Permit Status
o Description of the work being done
o Contractor and Architect Details
o Job Valuations
The preferred file type is .xls/.csv but we also accept .txt, .pdf, .xlsx, etc.
We greatly appreciate your help and thank you in advance for your assistance!
Community Development -
Building: Building Permits Completed
PRA-2022-00007 6/1/2022 Car Fire. Incident was at Church and First Street Fire: Incident Reports (Fire)Completed
7.1.b
Packet Pg. 29 Attachment: General City Public Records Request from new Public Records Request System (inclusive of Fire Department requests) (3913 :
PRA-2022-00006 5/31/2022
Good afternoon Thai, per our conversation May 31, 2022 at 1235pm, and your request to state that I am requesting public
records, please let me know if the following is sufficient:
I am requesting records and data from the Gilroy Fire Department for FY 19-20 and 20-21 as follows:
1. “Physical Hazard” addresses for:
Education and Day care facilities
Adult care/Nursing homes
Hospitals
Large area buildings (100,000 sqr ft)
High-Mid-Low rise buildings
HazMat storage
2. Fire Prevention-number of the following:
Building inspections
Building re-Inspections
Construction plan reviews
Fire Cause Investigations
State mandated inspections
Community education events
3. Training and education hours/topics for in-service fire firefighters
City Clerk: Contracts Completed
7.1.b
Packet Pg. 30 Attachment: General City Public Records Request from new Public Records Request System (inclusive of Fire Department requests) (3913 :
PRA-2022-00005 5/31/2022
Matrix Consulting Group has been contracted by Santa Clara County to provide a County-wide Fire Services analysis report
of all jurisdictions. The Gilroy Fire Department has provided some Information for this report, however they have not been
able to provide the following data request for the report:
Fire Department identified "Physical Hazards" with address:
Education and Daycare facilities
Adult care/Nursing Homes
Hospitals
Large Area Buildings (100,000 sqr ft)
High/Mid/Low rise buildings
HazMat storage locations
Fire Prevention:
Building Inspections and re-inspections
Construction Plan Reviews
Fire Cause Investigations
Community education events
State Mandated inspections
Training and Education hours:
In-service personnel
City Clerk: Contracts Completed
PRA-2022-00004 5/31/2022 Our office is handling the above referenced fire on behalf of Guard Insurance Group.Fire: Incident Reports (Fire)Completed
PRA-2022-00003 5/23/2022
Dear City Clerk,
I hope that you are doing well and having a wonderful week. I am an accounting professor at MIT, and I am researching the
competitiveness of the audit market for California municipalities. To do so, I am collecting data from RFPs across California
related to audit services.
I believe that the city of Gilroy recently had an RFP for auditing services in 2020. Specifically, the decision to select the
city’s auditor was made in a Mar 2020 city council meeting. I was unable to locate the actual bids in the city council
minutes for any of the bidders. (I am specifically looking for the audit firms’ proposals so that I can isolate the fees and the
hours in the bid).
Could you please send me electronic copies of the 10 bid(s) as required under the California Public Records Act?
I am specifically looking for the fees (and the hours) for year 1, which is typically included in the audit firms’ proposals, and
I will be happy to share the results of my study if you are interested. Please feel free to contact me via email with any
questions or concerns at jgillett@mit.edu.
Finance: Bid Completed
7.1.b
Packet Pg. 31 Attachment: General City Public Records Request from new Public Records Request System (inclusive of Fire Department requests) (3913 :
PRA-2022-00002 5/23/2022 When was the initial foundation permit issued for First & Kern apartments at 971 1st St? Who is the general contractor?Community Development -
Building: Building Permits Completed
PRA-2022-00001 5/23/2022 Resolution No. 2022-25 City Clerk: Resolutions Completed
7.1.b
Packet Pg. 32 Attachment: General City Public Records Request from new Public Records Request System (inclusive of Fire Department requests) (3913 :
City of Gilroy – Public Records Request Quarterly Summary
Date Request Completed Notes
4/1/2022 900 Irish Ct 4/4/2022 Inc# 2200850
4/4/2022 435 1st Street 4/4/2022 Inc# 2200494
4/5/2022 6745 Camino Arroyo 4/5/2022 Inc# 2103676
4/5/2022 6745 Camino Arroyo 4/13/2022 Inc# 2103676 PCR Request
4/7/2022 2734 Ferguson Road 4/25/2022 Inc # 2201864
4/13/2022 8121 Forest Street #10 4/25/2022 Inc # 2201973
4/28/2022 765 W Ninth Street 5/2/2022 Inc# 2202213
7.1.c
Packet Pg. 33 Attachment: Fire Department Public Records Requests (up to insert date) (3913 : Quarterly Review of Public Records Requests Per Gilroy Code
Public Records Requests Filled 2022
Gilroy Police Department
Report Request January February March April May June
Agency Requests (Not CPRA)76 66 85 57 73 99
Citizen Requests 26 102 81 65 63 53
Insurance Requests 39 62 70 61 29 62
Background Checks 60 47 81 41 46 55
Clearance Letters 6 3 9 4 4 4
Victim Witness Requests (Not CPRA)26 23 21 47 19 19
Arrest Log 20 20 23 21 21 22
Press Log 24 24 27 4 5 4
Subpoena Duces Tecum 3 1 4 1 2
Other CPRA Requests 2 7 5 1 2
Total Requests 282 355 406 301 263 320
Total CPRA Requests 223 234 287 197 171 202
Agency Requests -These are requests made by a criminal justice agency for a police report that is precluded from public release under one
of many statutes, but authorized by statute to be released to assist the agency in the administration of justice.
Victim Witness Requests -These are requests made by a Victim Witness organization for a police report that is precluded from public
release under one of many statutes, but allowed by statute to be released for the assistance to a victim for various services.
7.1.d
Packet Pg. 34 Attachment: Police Department Public Records Requests and Denial Log (3913 : Quarterly Review of
City of Gilroy Open
Government Commission
STAFF REPORT
Agenda Item Title: Propose Changing Meeting Time
Meeting Date: August 11, 2022
Prepared By: Christina Ruiz, Deputy City Clerk
SUMMARY
City Charter Section 904 requires each board or commission shall hold a regular
meeting at least monthly and such special meetings as such board or commission may
require.
The Open Government Commission currently meets quarterly on the second Thursday
of each calendar year, at 7:00 PM. Staff is proposing to change the start time effective
immediately from 7:00 PM to 6:00 PM. By changing the meeting time to 6:00 PM, this
will allow each commissioner to convene and adjourn future meetings at an earlier hour.
RECOMMENDATION
Staff recommends that the Commission amend the meeting time from 7:00 PM to 6:00
PM.
Respectfully Submitted,
Thai Nam Pham, City Clerk
7.2
Packet Pg. 35