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01/19/2021 Parks and Recreation Commission Regular Agenda Packet CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING JANUARY 19, 2021 6:00 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 AGENDA Page 1 of 3 PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting by as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE PARKS & RECREATION COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO ADAM HENIG AT adam.henig@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0577, PRIOR TO 5:00 P.M. JANUARY 19, 2021. IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N-29- 20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0577. Materials related to an item on this agenda submitted to the City of Gilroy Parks and Recreation Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org Page 2 of 3 I. CALL TO ORDER II. ROLL CALL Chair: Michelle Wexler 12/21 Vice Chair: Theresa Graham 12/23 Angela Reinert 12/23 Patricia Bentson 12/20 Robert Miller 12/21 Ermelindo Puente 12/23 III. FLAG SALUTE IV. SECRETARY'S REPORT V. APPROVAL OF MINUTES A. November 17, 2020 VI. APPROVAL OF AGENDA VII. INTRODUCTIONS A. Gregory Troy, new commissioner VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA IX. NEW BUSINESS A. Selection of Chair and Vice-Chair of Parks and Recreation Commission 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Motion and vote for the selection of commission Chair and Vice- chair of Parks and Recreation Commission. B. Petition to Support Passage of proposed Parks, Jobs and Equity Act 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Motion to Approve Signing Petition to Support Passage of proposed Parks, Jobs and Equity Act X. OLD BUSINESS A. Review Parks and Recreation Commission 2020 Work Plan (report attached) Page 3 of 3 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Review and continue to update Parks and Recreation Commission's 2020 Work Plan. Use as an opportunity to prepare ideas for upcoming commission retreat. XI. DEPARTMENT UPDATES A. Recreation Department Updates 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Review division updates and provide comment. B. Status of City Parks (report attached) 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive parks report and comment. XII. COMMISSIONER PARK REPORTS & COMMENTS Park Assignments · Pat Bentson: Cydney Casper Park, Del Rey Park, and Los Arroyos Park · Robert Miller: Uvas Creek/Gilroy Sports Park, El Roble Park, and Las Animas Veterans Park. · Theresa Graham: Hecker Pass Park, Miller Park, and Rainbow Park · Ermelindo Puente: Butcher Park, Forest Street Park, Renz Park, and San Ysidro Park. · Michelle Wexler: Carriage Hills Park, and Sunrise Park · Angela Reinert: Christmas Hill Park, Christmas Hill Park Ranch Site, and Christmas Hill Levee Trail. XIII. STAFF COMMENTS XIV. NEXT MONTH AGENDA ITEMS XV. FUTURE MEETINGS February 16, 2021 at 6:00 P.M. XVI. ADJOURNMENT CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING NOVEMBER 17, 2020 6:00 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 MINUTES Page 1 of 3 I. Call to Order – 6:08 p.m. Attendee Name Title Status Pat Bentson Commissioner Present Robert Miller Commissioner Present Theresa Graham Vice Chair Present Ermelindo Puente Commissioner Present Michelle Wexler Chair Present Angela Reinert Commissioner Present II. SECRETARY'S REPORT: The Parks and Recreation Commission agenda was posted online on and posted in the City Hall kiosk on November 12, 2020. III. APPROVAL OF MINUTES a. Parks and Recreation Commission - Regular Meeting – October 20, 2020. Proposal to amend the minutes. The titles of Graham and Wexler were incorrect in the roll call. It was listed as “title” instead of Vice Chair and Chair, respectively. In addition, on section X.B, it was requested that the verbiage change from “a tree” to “six 15-gallon trees.” Commissioner Puente motioned to approve. Commissioner Bentson seconded. Motion passed 6-0-0. IV. APPROVAL OF AGENDA Commissioner Miller motioned to approve. Commissioner Puente seconded. Motion passed 6-0-0. V. INTRODUCTIONS - none VI. AWARDS/RECOGNITIONS - none VII. PUBLIC COMMENTS - none VIII. NEW BUSINESS a. Meet Recreation Division Staff – The full-time Recreation Division staff introduced themselves to the commission and shared their day-to- day responsibilities and program areas. In addition, staff discussed the 5.A Packet Pg. 4 Minutes Acceptance: Minutes of Nov 17, 2020 6:00 PM (APPROVAL OF MINUTES) Page 2 of 3 impacts the pandemic and employee layoffs have had on Recreation. No action taken. b. Exploration of a Futsal Court at a City Park – This was a follow up to the comments made at the September meeting by resident and futsal enthusiast Miguel Gutierrez, regarding the need for a dedicated futsal court. Commission asked what possible locations exist for a futsal court. Staff and Gutierrez suggested San Ysidro Park, El Roble, and/or Gilroy Sports Park. Other items to consider beside location are project costs, impact on surrounding neighborhood, funding sources and the city’s operational resources. It was recommended that the Commission review this item when it’s developing its work plan in 2021. No action taken. c. Approval of the 2021 Schedule of Regular Parks & Recreation Commission Meetings – The Commission discussed the 2021 meeting calendar. Commission proposed adopting the proposed calendar, but will not meet in August and December. The February meeting will serve as both regular meeting and the retreat. Commissioner Bentson motioned to approve the proposal. Commissioner Miller seconded. Motion passed 6-0-0. IX. OLD BUSINESS a. Establishing a Parks and Recreation Foundation – The committee— Bentson, Graham, and Reinert—updated the commission on its findings. They are planning to meet again and move forward in the formation of an organization dedicated to supporting the city’s parks and recreation divisions. They will meet with Henig to go over next steps following the meeting and will continue to report updates to the commission until the organization is finally formed. At that point, it will no longer be a part of the Commission, but a separate entity. No action taken. b. Review Parks and Recreation Commission 2020 Work Plan (report attached) – Henig reviewed the attached work plan and updated the commission on each item’s status. He commended the Commission for getting most of the work plan completed despite the pandemic. No action taken. X. DEPARTMENT UPDATES a. Recreation Department Updates – Henig reviewed his report, which was included in the meeting packet on pages 16-17. b. Status of City Parks (report attached): Headley reviewed his report, which was included in the meeting packet on pages 18-23. XI. COMMISSIONER PARK REPORTS & COMMENTS 5.A Packet Pg. 5 Minutes Acceptance: Minutes of Nov 17, 2020 6:00 PM (APPROVAL OF MINUTES) Page 3 of 3 a. Pat Bentson: Parks look good. Noticed children wearing masks at playgrounds. Tree needs to be replaced at Los Arroyos. Headley is aware and will address it soon. b. Robert Miller: Sports Park looks fine. Litter found at El Roble. Move Covid signs so they are more noticeable at Las Animas. c. Theresa Graham: Miller and Hecker are fine. Noticed a broken sprinkler at Rainbow. d. Ermelindo Puente: Butcher and Forest Street are fine. Renz lawn needs water; looks dry. e. Michelle Wexler: Lack of face masks at Carriage Hills playground and park. Some people are following the rules. Sunrise, no facial masks are being worn. Teeter Totter was fixed. f. Angela Reinert: XII. STAFF COMMENTS - none XIII. NEXT MONTH AGENDA ITEMS – due January 12. XIV. FUTURE MEETINGS January 19, 2021 at 6:00 P.M. XV. ADJOURNMENT at 8:01 p.m. Adam Henig Recording Secretary Recreation Division 5.A Packet Pg. 6 Minutes Acceptance: Minutes of Nov 17, 2020 6:00 PM (APPROVAL OF MINUTES) PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Selection of Chair and Vice-Chair of Parks and Recreation Commission Meeting Date: January 19, 2021 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Motion and vote for the selection of commission Chair and Vice-chair of Parks and Recreation Commission. Executive Summary At the beginning of the calendar year, the Parks and Recreation Commission will motion to select a chair and vice-chair to serve for a one-year term. The chair’s main function is to preside over the commission meeting, approve the agenda prior to posting, and to act as the formal representative in communications with the Council. If the chair is not present at the meeting, the vice-chair will be the presiding officer. The new chair will take over duties following this meeting. Recent Past Chairs (still present on the Commission) · 2020 - Michelle Wexler · 2019 - Patricia Bentson 9.A Packet Pg. 7 PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Petition to Support Passage of proposed Parks, Jobs and Equity Act Meeting Date: January 19, 2021 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Motion to Approve Signing Petition to Support Passage of proposed Parks, Jobs and Equity Act Executive Summary Chair Wexler recommends the Commission motion to approve supporting the proposed Parks, Jobs and Equity Act. By supporting it, the Commission would sign a petition of support that is circulating nationwide among parks and recreation-related organizations and government bodies. The petition is being organized by the Trust for Public Land. Below is the petition’s verbiage: Join the coalition in support of the Parks, Jobs and Equity Act During the Corona virus pandemic, access to parks has never been more important, becoming a vital place to get outside, exercise, get fresh air, and a respite from anxiety. As Congress determines how best to provide economic relief at this time of crisis, there is an opportunity to create jobs, invest in the hardest hit communities, and ensure every American has access to a quality park within a 10-minute walk of their home. If we maximize the opportunities for all people to experience the physical, mental, and social benefits of nature then every community—regardless of race, income or zip code—will be stronger, healthier, and more resilient for generations to come. We are asking Congress to include a one-time investment of $500 million for 9.B Packet Pg. 8 close-to-home parks in any future coronavirus stimulus bill. By renovating and investing in our community parks, playgrounds, trails and green spaces through an emergency Outdoor Recreation Legacy Partnership Program these funds could preserve up to 100,000 local seasonal jobs, provide at least 8,000 new jobs, and/or renovate more than 500 sites, all while adding $1.37 billion in economic activity. The Covid-19 pandemic has dramatically impacted state and local budgets, resulting in 56% of parks and recreation agencies facing significant reductions to the current fiscal year’s operations spending. Nationwide, local parks have an estimated $60 billion deferred maintenance backlog. THE POWER OF PARKS Economic Benefits: - Parks create jobs and spur private investment. Parks and recreation spending on operations creates 23 jobs for every million dollars and 16 jobs for every million dollars spent on capital improvements. - Parks are drivers of local economies. In 2017 alone, local parks and recreation agencies generated $166 billion in economic activity and supported more than 1.1 million jobs nationwide. Health Benefits: - Increased government spending on parks and recreation operations is associated with decreased mortality. - People exercise more if they have access to parks and other safe outdoor places. Physical activity can reduce a variety of mental health conditions including anxiety and depression and can help manage other chronic diseases, such as obesity, diabetes, and heart disease. Environmental Benefits: - Parks improve resilience to flooding, manage stormwater, absorb air pollution, and filter rainwater keeping rivers and lakes cleaner. - Parks help reduce air temperature caused by “urban heat island effect,” and tree cover provides much needed shade. 9.B Packet Pg. 9 PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Review Parks and Recreation Commission 2020 Work Plan (report attached) Meeting Date: January 19, 2021 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Review and continue to update Parks and Recreation Commission's 2020 Work Plan. Use as an opportunity to prepare ideas for upcoming commission retreat. Executive Summary During its annual retreat, the Parks and Recreation Commission develop ideas for its one-year work plan. The adopted work plan is a continued work in progress and should align with the current City Council priorities: ✓ Ensure Financial Stability ✓ Enhance Public Safety Capabilities ✓ Revitalize Downtown ✓ Focus on Revenue Driven Economic Development ✓ Retain Stability in the City’s Workforce ✓ Provide Opportunities for Meaningful Public Engagement ✓ Ensure Neighborhoods Benefit Equally from City Services Commissioners can review the 2020 work plan in preparation for its annual retreat, which will be held on Tuesday, February 16, 2021. 10.A Packet Pg. 10 Attachments: 1. PRC 2020 Work Plan 12.18.20 10.A Packet Pg. 11 2020 Parks and Recreation Commission Work Plan Project Name Work Deliverable in 12 months City Council Priority Status Review Capitol Improvement Projects Provide input to city staff about parks and recreation related CIP projects Provide input COMPLETED - provided input on 5/19 commission meeting Participate in citywide events Support recreation department staff at existing public events to city's parks and recreation programs Participate with recreation staff at downtown events and recreation- led special events (if possible) Unable to do so because of Covid-19 Response to Recreation Services Needs Assessment Provide input to consultant-led facility needs assessment Provide input to consultant-led facility needs assessment and offer ideas to staff on how to im plement recommendations Ensure Financial Stability COMPLETED: Report presented at Oct. 20 meeting Host Arbor Day As part of the Tree City application, host Arbor Day once a year Reschedule Arbor Day for fall COMPLETED: Rescheduled for November 10 at 2pm at Farrell Ave. Park. Raise funds for Recreation Department Youth Scholarship Continue to fundraise for Recreation Department Youth Scholarship Fund by participating in the Kids Triathlon and Breakfast with Santa Report how much is raised Ensure Financial Stability Unable to do so because of Covid-19 Monitor city parks Commissioners each visit assigned parks and report to staff during meetings about observations or recommended changes for improvement Commissioners provide feedback to staff about city parks Enhance Public Safety Capabilities Ongoing Promote Smoke-free park policy Develop best practices to promote not smoking in city parks Develop best practices Enhance Public Safety Capabilities COMPLETED: Council agendized the item for a future city council meeting in January. Collaborate with other city commissions and boards Provide Opportunities for Meaningful Public Engagement ONGOING: W orking with BPC on mapping; awaiting direction from city public works staff; working on coordinates 10.A.a Packet Pg. 12 Attachment: PRC 2020 Work Plan 12.18.20 (3136 : Review Parks and Recreation Commission 2020 Work Project Name Work Deliverable in 12 months City Council Priority Status Add mile markers to levee Recruit volunteers or Eagle Scouts to complete project Complete mile markers (both directions) between Gilroy Sports Park and Highway 152 (Hecker Pass) ONGOING: Commissioner Miller is working with Bill Headley to install mile markers; been delayed to due Covid. Expand or promote running/hiking trails and bike paths in Gilroy through development of user-friendly map. Commissioner Reinert will take the lead and will collaborate with BPC Chair Hilton Recreate web-based GIS map on city website ONGOING: Commissioner Reinert is currently working with Bicycle Pedestrian Commission and Community Development Dept. staff. Monitor new construction projects related to park access and recreational opportunities No update revised December 18, 2020 Additional items that were suggested by the Parks and Recreation Commission: -Creating a Park Ranger position -Mark all parks accessible by foot or bike (i.e. Gilroy Sports Park) -ADA-focused park (e.g., Magical Playground) -Engaged with future of park-related projects at Gilroy Gardens -Collaboration with other commissions/boards such as Bike and Pedestrian Commission -Promotion of city’s parks and recreation programs -Prop. 68 follow-through -Expand or promote running/hiking trail and bike paths in Gilroy -Downtown Signage from Uvas Creek Levee Trail -Explore Grant Opportunities -Parks & Recreation Foundation -CAPRCBM awards -BMX Track in Gilroy -Field Trips -Explore possibility of creating a mural at the handball courts at Las Animas Veterans Park (with Arts & Culture Commission) -Audio history of city parks (ask Museum) -Bathroom Renovation at Las Animas Veterans Park -Stay engaged with Gilroy Sports Park -Improve Communication with Council 10.A.a Packet Pg. 13 Attachment: PRC 2020 Work Plan 12.18.20 (3136 : Review Parks and Recreation Commission 2020 Work PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Recreation Department Updates Meeting Date: January 19, 2021 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Review division updates and provide comment. Executive Summary Despite the pandemic and budget cuts, the Recreation Division was successfully able to maneuver itself amid the uncertainty. Between the months of September and December, the Recreation Division • Registered more than 500 youth, teen, adult, and senior residents • In collaboration with Gilroy Unified School District, Recreation served 28,350 meals to East Gilroy residents at San Ysidro Park. • In collaboration with Santa Clara County Public Health, nearly 750 people were tested at the San Ysidro Park pop-up site. • In partnership with the Mt. Madonna YMCA, over 5,645 meals were served to Gilroy seniors. In addition, staff has launched its new registration software system, CivicRec. More than 18 months in the making, staff has worked diligently to roll out C ivicRec and introduce it to residents. The new software will be more user friendly and provides a lot more options online including renting facilities and purchasing special event tickets (when it’s safe to do so). 11.A Packet Pg. 14 On January 25, staff will be presenting to council the proposed anti-smoking in parks ordinance. In February, staff will be presenting the findings from the recreation needs assessment. The 2021 Winter/Spring Activity Guide has been published. The 24-page guide features a letter to residents from 2020 Commission Chair Wexler, lots of virtual and in-person, fee-based and free offerings for youth, teens, adults, and seniors. 11.A Packet Pg. 15 PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Status of City Parks (report attached) Meeting Date: January 19, 2021 Submitted By: Bill Headley Prepared By: Adam Henig Recommendation: Receive parks report and comment. Executive Summary See attached report. Attachments: 1. PRC Park Operations Report_January_ 19_ 2021_ 2. Draft 8-21-2012 desig smoking sign 11337DSA 11.B Packet Pg. 16 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 City of Gilroy Public Works Department Parks and Landscape Division MEMORANDUM Date: January 19, 2020 To: Parks and Recreation Commission CC: Karl B, Interim Public Works Director From: Bill Headley, Park Operations Supervisor Subject: Public Works Park Operations Report REPORT TO COMMISSION for December 19, 2021 1. Street Tree Brochure draft text prepared by PRC commissioner Pat Bentson has been sent to City staff for review and comment. Pandemic staffing disruptions are expected to delay Public Works review comments for the draft brochure several months. Updates on this review and forwarded to PRC Commission will be provided to PRC. The estimated timeline for PRC review of draft brochure after PW comments are added is this spring. 2. Glen Lomas development on the Christmas Hill Park west hillside is impacting the park until adjacent residential development is completed. The west property line park pathway is blocked and will be restored and a new brown concrete split fence will replace the old park boundary fence. Miller Ave. was opened to public vehicles in December connecting to a Glen Loma subdivision traffic circle. Miller Ave. no longer connects directly to Santa Teresa Blvd. Restoration and opening of the park property line trail-service road and fence is estimated for completion in May. Commission meeting updates will be provided. 11.B.a Packet Pg. 17 Attachment: PRC Park Operations Report_January_ 19_ 2021_ (3135 : Status of City Parks (report attached)) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 3. Uvas Trail marking service project was stopped for pandemic safety reasons in December. When shelter-in-place orders are lifted, community volunteers agreed to resume trail marking service project work. Volunteers report new trail distance from the Sports Park to near Hwy 152 is now four miles one way. Updates to PRC will be provided. Quarter mile distance markings have been staged. Uvas Levee Pathway prep Distance Mark LAVP Oaks Tennis Club Storage Attempted One of many Uvas Creek Park Preserve camps that need to be cleared / 1-11-2021 11.B.a Packet Pg. 18 Attachment: PRC Park Operations Report_January_ 19_ 2021_ (3135 : Status of City Parks (report attached)) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 4. Smoking Ordinance update information from 2012-13 is provide for PRC. Forest St. Park Designated Smoking Site 11.B.a Packet Pg. 19 Attachment: PRC Park Operations Report_January_ 19_ 2021_ (3135 : Status of City Parks (report attached)) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 11.B.a Packet Pg. 20 Attachment: PRC Park Operations Report_January_ 19_ 2021_ (3135 : Status of City Parks (report attached)) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 Parks / City Incident Reports Public Works Operations (August, September, October, November, and December will be provided at a Future PRC mtg.) 11.B.a Packet Pg. 21 Attachment: PRC Park Operations Report_January_ 19_ 2021_ (3135 : Status of City Parks (report attached)) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 THANKS FOR HELPING TO KEEP OUR PARKS SAFE When you notice something that you feel is a safety hazard or that needs attention, no need to wait until the Parks & Recreation Commission meeting to report it. Please call (408) 846-0460 during regular business hours, or the non-emergency after-hours number, (408) 846-0350, to report. MAINTENANCE HIGHLIGHTS Parks Section Weekly Report November & December, 2020 See park maintenance highlights in next PRC Parks report. To report graffiti, please call the Graffiti Hotline @ (408) 846-0395 11.B.a Packet Pg. 22 Attachment: PRC Park Operations Report_January_ 19_ 2021_ (3135 : Status of City Parks (report attached)) 11.B.b Packet Pg. 23 Attachment: Draft 8-21-2012 desig smoking sign 11337DSA (3135 : Status of City Parks (report attached))