Loading...
06/15/2021 Parks and Recreation Commission Regular Agenda Packet CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING JUNE 15, 2021 6:00 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 AGENDA Page 1 of 3 PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting by as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE PARKS & RECREATION COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO ADAM HENIG AT adam.henig@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0577, PRIOR TO 5:00 P.M. JUNE 15, 2021. IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N-29- 20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0577. Materials related to an item on this agenda submitted to the City of Gilroy Parks and Recreation Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org Page 2 of 3 I. CALL TO ORDER II. ROLL CALL Chair: Michelle Wexler 12/21 Vice Chair: Theresa Graham 12/23 Angela Reinert 12/23 Patricia Bentson 12/24 Robert Miller 12/21 Ermelindo Puente 12/23 Efren Pineda 12/22 III. FLAG SALUTE IV. SECRETARY'S REPORT V. APPROVAL OF MINUTES A. May 18, 2021 VI. APPROVAL OF AGENDA VII. INTRODUCTIONS A. Efren Pineda VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA IX. NEW BUSINESS A. Proposal to Change Parks and Recreation Commission Regular Meeting Date from July 20, 2021 to July 13, 2021. 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Motion to approve change of Parks and Recreation Commission regular meeting date from July 20, 2021 to July 13, 2021. X. OLD BUSINESS A. Review of 2021 Parks and Recreation Commission Work Plan 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and comment on the 2021 Parks and Recreation Commission Work Plan. XI. DEPARTMENT UPDATES A. Recreation Division Updates 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Review Recreation Division updates and provide comment. Page 3 of 3 B. Status of City Parks (report attached) 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive parks report and comment. XII. COMMISSIONER PARK REPORTS & COMMENTS Park Assignments o Commissioner Bentson - Cydney Casper, Christmas Hill o Vice Chair Graham - Farrell Avenue, Gateway, Hecker Pass, Los Arroyos, Rainbow o Commissioner Miller - Uvas Levee, El Roble o Commissioner Puente - Butcher, Forest Street, Renz, San Ysidro o Commissioner Reinert - Gilroy Sports Park, Village Green o VACANT - Las Animas, Miller o Chair Wexler - Carriage Hills, Del Rey, Sunrise XIII. STAFF COMMENTS XIV. ADJOURNMENT CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING MAY 18, 2021 6:00 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 MINUTES Page 1 of 3 I.CALL TO ORDER – 6:01 p.m. Attendee Name Title Status Pat Bentson Commissioner Present Robert Miller Commissioner Present Theresa Graham Vice Chair Present Ermelindo Puente Commissioner Present Michelle Wexler Chair Present Angela Reinert Commissioner Present VACANT Commissioner N/A II. ROLL CALL III. FLAG SALUTE IV. SECRETARY'S REPORT- The Parks and Recreation Commission agenda was posted online on and posted in the City Hall kiosk on May 13, 2021. V. APPROVAL OF MINUTES - Commissioner Bentson motioned to approve. Commissioner Puente seconded. Motion passed 6 -0-0. VI. APPROVAL OF AGENDA Commissioner Miller motioned to approve. Commissioner Puente seconded. Motion passed 6 -0-0. VII. INTRODUCTIONS - none VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA – Emailed public comment from John: I think a disc golf course would be a great addition to the city of Gilroy. Disc golf is a great way to get exercise for people of all ages because it isn't strenuous. The cost of getting started is low because all you need is one disc to play. And it's a great way for people to spend time together while social distancing. Gavilan already has a golf course, and disc golf baskets could easily be added near the holes. Emerald Hills in Redwood City is set up to accommodate both golfers and disc golfers on the same course. 5.A Packet Pg. 4 Minutes Acceptance: Minutes of May 18, 2021 6:00 PM (APPROVAL OF MINUTES) Page 2 of 3 IX. NEW BUSINESS A. Recommendation of Renaming the Gilroy Senior Center - In the 2020 Facility and Program Needs Assessment, it was pointed out there is a high unmet need for an all-inclusive, indoor multi-generational community center. In reviewing the city’s recreation facilities, it was recommended the Senior Center be converted into a multi-generational community center. The Commission was asked to recommend a new name for the center to reflect the inclusion and welcoming of all ages. Commissioner Wexler wanted to delay the vote on the grounds that the community has not been sufficiently informed of the proposed changes that are occurring to the existing Senior Center. Commissioner Bentson disagreed and wanted to move forward with the recommendation to change the name. Commissioner Miller didn’t want to delay the decision either. Commissioner Reinert concurred with Bentson and Miller. Commissioner Puente sided with Wexler and wanted to delay the naming. Names that were mentioned for the renaming were: City of Gilroy Community Center or City of Gilroy Multi-Generational Center. Commissioner Bentson motioned to approve the name change of the Senior Center to the City of Gilroy Community Center. Commissioner Reinert seconded the motion. Motion passed 5-1-0 (Puente dissented). X. OLD BUSINESS A. Review of 2021 Parks and Recreation Commission Work Plan – Updates included the City received more than $3,000 in contributions from the Gilroy Foundation towards the Youth Scholarship Fund; the Levee mile marker project was completed; the Sustainable Tree Committee reached out to MyCityTree. No action taken; The Friends of Gilroy Parks and Recreation drafted a mission and vision statements. They are working on developing bi-laws and coming up with fundraising ideas; Wexler shared an inclusivity document. XI. DEPARTMENT UPDATES A. Recreation Division Updates - Henig reviewed the report. B. Status of City Parks (report attached) - Headley reviewed the report. XII. COMMISSIONER PARK REPORTS & COMMENTS Park Assignments o Commissioner Bentson – A tree was knocked down at Cydney Casper; Stop sign fixed at Christmas Hill Park. o Vice Chair Graham – Parks were well-used, looked good. Noticed lots of youth. Still feels there needs to be more shade at all parks. o Commissioner Miller – Noticed tennis players at El Roble and make-shift bike jumps appearing. Also, saw a loose tree branch. o Commissioner Puente – At Butcher, there’s a car that has been parked in front of the park for a while. The slide at Forest Street has a hole in it; needs repair. The grass is dry at San Ysidro. 5.A Packet Pg. 5 Minutes Acceptance: Minutes of May 18, 2021 6:00 PM (APPROVAL OF MINUTES) Page 3 of 3 o Commissioner Reinert – Soccer players utilizing fields at Gilroy Sports Park. Someone is driving recklessly at night into the park. Staff reported that it will inform the police. o Chair Wexler – Noticed glass at Del Rey Park and there’s a crack swing at Sunrise Park. XIII. STAFF COMMENTS – a new commissioner was appointed to former commissioner Troy’s seat. Will be seated at next meeting. XIV. ADJOURNMENT – Adjourned at 7:44pm Adam Henig Recording Secretary Recreation Division 5.A Packet Pg. 6 Minutes Acceptance: Minutes of May 18, 2021 6:00 PM (APPROVAL OF MINUTES) PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Proposal to Change Parks and Recreation Commission Regular Meeting Date from July 20, 2021 to July 13, 2021. Meeting Date: June 15, 2021 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Motion to approve change of Parks and Recreation Commission regular meeting date from July 20, 2021 to July 13, 2021. Executive Summary City staff is proposing changing the Parks and Recreation Commission’s regular meeting date in July. It’s currently scheduled for Tuesday, July 20, 2021. Staff is proposing to change the date a week earlier to Tuesday, July 13, 2021. Meeting will begin at the standard time, 6:00 p.m. 9.A Packet Pg. 7 PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Review of 2021 Parks and Recreation Commission Work Plan Meeting Date: June 15, 2021 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive and comment on the 2021 Parks and Recreation Commission Work Plan. Executive Summary On February 16, 2021, the Parks and Recreation Commission held a retreat to develop their 2021 work plan. On March 16, 2021, the Commission adopted the work plan, which reflects what the commission will be working on during the calendar year. The work plan should align with the current City Council priorities:  Ensure Financial Stability  Enhance Public Safety Capabilities  Revitalize Downtown  Focus on Revenue Driven Economic Development  Retain Stability in the City’s Workforce  Provide Opportunities for Meaningful Public Engagement  Ensure Neighborhoods Benefit Equally from City Services Attachments: 1. PRC 2021 Work Plan 6.2.2021 10.A Packet Pg. 8 2021 Parks and Recreation Commission Work Plan Project Name Work Lead Commissioner/ Staff Deliverable in 12 months City Council Priority Status Review Capital Improvement Projects Recommend to Council CIP items for upcoming budget cycle N/A Completed COMPLETED: Made recommendations during March 2021 meeting Advocate for Park Master Plan/new park development Recommend to Council for upcoming budget cycle N/A Completed COMPLETED: Made recommendations during March 2021 meeting Training Opportunities for Commissioners Participate in virtual training through California Association of Parks and Recreation Commissioners and Boards Members N/A Attend parks tour from parks supervisor Attended CAPRCB sponsored training in March 2021; Parks tour from Bill will be delayed due to Covid Host Arbor Day Plant 10-12 trees at Gilroy Municipal Golf Course in October 2021 Adam/Bill Host annual Arbor Day event Plan details for event; incorporate sustainable trees component? Raise funds for Recreation Department Youth Scholarship Continue to raise funds for Recreation Youth Scholarship Fund N/A Ensure Neighborhood Equity No action taken Monitor city parks Continue to provide updates and share ideas with park staff about city’s parks; commissioners are responsible for reporting on their park assignments at monthly meetings All commissioners Keep staff abreast of state of parks Ongoing Complete Street Tree Brochure Complete public street tree brochure Pat/Bill Make available to public Waiting for Streets Staff to review document Collaborate with other city commissions and boards Working with BPC on mile markers and mapping. Angela Ongoing Add mile markers to levee Commissioners will install markers at every mile throughout the levee, from Sports Park to Hecker Pass Park. Bob Markers in place throughout the levee COMPLETED 10.A.a Packet Pg. 9 Attachment: PRC 2021 Work Plan 6.2.2021 (3360 : Review 2021 Parks and Recreation Commission Work Project Name Work Lead Commissioner Deliverable in 12 months City Council Priority Status Public Trail Maps With the assistance from other commissions, commissioners will assist in identifying park amenities. Angela Make progress on identifying amenities for each park on digital map. Reached out to Museum about background about each park; drafted welcome message for each park; continue to make edits; ACC working on it too. Sustainable Tree Program Form committee and recommend Alliance present to Council at a meeting. Committee: Michelle, Bob, Ermelindo Inform Commission about best practices Ensure Neighborhood Equity Committee updates. Alliance will present to Council at June 21, 2021. Reached out to MyCityTree. Friends of Parks and Recreation Foundation Assist with the launch a philanthropic organization dedicated to raising funds for Gilroy’s parks and recreation services Committee: Angela, Pat, Terry Lay the groundwork for privately- run community-based organization to be formed Ensure Financial Stability Committee met in May to discuss Bi-laws and drafted mission and vision; will share with PRC; Committee attended Funding meeting with CAPRCBM Making Parks and Recreation Programs more accessible (pre- Master Plan) Incorporating an equity lens within the city's parks and recreation Michelle Ensure Neighborhood Equity BPC has recommendations Rev. June 2, 2021 Not On 2021 Work Plan but Discussed Explore Opportunities for Futsal Court Docents/volunteers on Levee Promote Recreation Programs & Parks = Health & Wellness Parks Design Standards Review (follow up with Pat and Bill) Input on Programming Options for Senior Center (post-Covid) Universal Access Recording Audio of Parks 10.A.a Packet Pg. 10 Attachment: PRC 2021 Work Plan 6.2.2021 (3360 : Review 2021 Parks and Recreation Commission Work PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Recreation Division Updates Meeting Date: June 15, 2021 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Review Recreation Division updates and provide comment. Executive Summary As always, the Recreation Division is busy serving residents in a variety of ways. Summer camps began Monday, June 7. Varying from all-day to half-day, indoors and outdoors, active and stationary, Recreation provides youth with a variety of program offerings. During the month of June, camp programs include Mad Science Underground Explorers, Futsal Outdoor Soccer, Cooking Around the World, Chess Wizards, Tennis, Oceans and Robotics, Coding, and the traditional city-run recreation program. In addition, here are other happenings:  City Council adopted the proposed two-year budget cycle (Fiscal Year 2022 and 2023) on June 7, 2021.  The City of Gilroy, in partnership with Santa Clara County and First 5 California, is getting closer to opening the family resource center at San Ysidro Cultural Center. Catholic Charities has been selected as the lead provider. Agreements with the operator and use of the facility are nearing completion.  City Hall is expected to fully reopen to the public on August 30, 2021. Most recreation facilities and in-person programs have been running.  Recreation staff continues to meet with groups that are affiliated with the Senior Center and inform them of the proposed changes. Recently, the City met with the 11.A Packet Pg. 11 Senior Advisory Board, who supported the proposal. To prepare for a safe and enjoyable reopening experience, the City met with the YMCA, who provides the daily nutritional lunch for seniors.  No meeting in August 2021 (Dark) 11.A Packet Pg. 12 PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Status of City Parks (report attached) Meeting Date: June 15, 2021 Submitted By: Bill Headley Prepared By: Adam Henig Recommendation: Receive parks report and comment. Executive Summary See attached report. Attachments: 1. PRC Park Operations Report June_ 2021_ 11.B Packet Pg. 13 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 City of Gilroy Public Works Department Parks and Landscape Division MEMORANDUM Date: June 15, 2021 To: Parks and Recreation Commission CC: Daryl Jordan, Public Works Director From: Bill Headley, Park Operations Supervisor Subject: Public Works Park Operations Report REPORT TO COMMISSION for June 15, 2021 1. Street Tree Brochure draft text under City staff review. Pandemic staffing disruptions will delay Public Works review comments for the draft brochure several months. Updates on this review and forwarded to PRC Commission will be provided to PRC. The estimated timeline for PRC review of draft brochure after PW comments are added following lifting of pandemic impacts. No status change. 2. Glen Lomas development on the Christmas Hill Park west hillside is impacting the park until adjacent residential development is completed. The west property line park trail and service road is blocked. Restoration and opening of the park property line trail-service road and fence has been delayed into June. 11.B.a Packet Pg. 14 Attachment: PRC Park Operations Report June_ 2021_ (3362 : Status of City Parks (report attached)) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 3. Christmas Hill Ranch Site Building and Trailer Demolition has been completed. 4. Arbor Day at Gilroy Municipal Golf Course is postponed until fall of this year. 11.B.a Packet Pg. 15 Attachment: PRC Park Operations Report June_ 2021_ (3362 : Status of City Parks (report attached)) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 5. Forest Street Park playground slide replacement completed. 6. Sunrise Park preschool swing replaced. 11.B.a Packet Pg. 16 Attachment: PRC Park Operations Report June_ 2021_ (3362 : Status of City Parks (report attached)) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 THANKS FOR HELPING TO KEEP OUR PARKS SAFE When you notice something that you feel is a safety hazard or that needs attention, no need to wait until the Parks & Recreation Commission meeting to report it. Please call (408) 846-0460 during regular business hours, or the non-emergency after-hours number, (408) 846-0350, to report. Parks / City Incident Reports Public Works Operations (See Incident Reports Future PRC Park Reports) MAINTENANCE HIGHLIGHTS Parks Section Weekly Highlight Reports Not Available (See park maintenance highlights in future PRC Parks report) To report graffiti, please call the Graffiti Hotline @ (408) 846-0395 11.B.a Packet Pg. 17 Attachment: PRC Park Operations Report June_ 2021_ (3362 : Status of City Parks (report attached))