Loading...
09/21/2021 Parks and Recreation Commission Regular Agenda Packet CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING SEPTEMBER 21, 2021 6:00 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 AGENDA Page 1 of 3 PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting by as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE PARKS & RECREATION COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO ADAM HENIG AT adam.henig@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0577, PRIOR TO 5:00 P.M. SEPTEMBER 21, 2021. IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N-29- 20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0577. Materials related to an item on this agenda submitted to the City of Gilroy Parks and Recreation Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org Page 2 of 3 I. CALL TO ORDER II. ROLL CALL Chair: Michelle Wexler 12/21 Vice Chair: Theresa Graham 12/23 Angela Reinert 12/23 Patricia Bentson 12/24 Robert Miller 12/21 Ermelindo Puente 12/23 Efran Pineda 12/22 III. FLAG SALUTE IV. SECRETARY'S REPORT V. APPROVAL OF MINUTES A. July 13, 2021 VI. APPROVAL OF AGENDA VII. INTRODUCTIONS VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA IX. NEW BUSINESS A. Review Traffic Safety Improvements and Neighborhood 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and comment on recommended traffic and park safety improvements at San Ysidro Park. X. OLD BUSINESS A. Review of 2021 Parks and Recreation Commission Work Plan 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and comment on the 2021 Parks and Recreation Commission Work Plan. XI. DEPARTMENT UPDATES A. Recreation Division Updates 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Review Recreation Division updates and provide comment. B. Status of City Parks (report attached) Page 3 of 3 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive parks report and comment. XII. COMMISSIONER PARK REPORTS & COMMENTS Park Assignments o Commissioner Bentson - Cydney Casper, Christmas Hill o Vice Chair Graham - Farrell Avenue, Gateway, Hecker Pass, Los Arroyos, Rainbow o Commissioner Miller - Uvas Levee, El Roble o Commissioner Puente - Butcher, Forest Street, Renz, San Ysidro o Commissioner Reinert - Gilroy Sports Park, Village Green o Commissioner Pineda - Las Animas, Miller o Chair Wexler - Carriage Hills, Del Rey, Sunrise XIII. STAFF COMMENTS XIV. ADJOURNMENT CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING JULY 13, 2021 6:00 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 MINUTES Page 1 of 3 I.CALL TO ORDER – 6:01 p.m. Attendee Name Title Status Pat Bentson Commissioner Present Robert Miller Commissioner Present Theresa Graham Vice Chair Present Ermelindo Puente Commissioner Present Michelle Wexler Chair Present Angela Reinert Commissioner Present Efren Pineda Commissioner Present II. ROLL CALL III. FLAG SALUTE IV. SECRETARY'S REPORT - The Parks and Recreation Commission agenda was posted online on and posted in the City Hall kiosk on July 8, 2021. V. APPROVAL OF MINUTES A. Parks and Recreation Commission - Regular Meeting – June 15, 2021 6:00 PM - Staff Liaison Adam Henig asked to make the following amendment to the June minutes: Under Commissioner Comments, for Reinert, change it to the following: Gilroy Sports Park – informed staff that unsafe driving remains a concern. Vice Chair Graham motioned to approve with the amendment. Commissioner Reinert seconded. Motion passed 7-0- 0. VI. APPROVAL OF AGENDA - Reinert motioned to approve. Commissioner Miller seconded. Motion passed 7-0-0. VII. INTRODUCTIONS – none 5.A Packet Pg. 4 Minutes Acceptance: Minutes of Jul 13, 2021 6:00 PM (APPROVAL OF MINUTES) Page 2 of 3 VIII. PRESENTATION – Representatives from San Ysidro Nueva Vida, a Gilroy- based neighborhood organization, presented information about the traffic concerns at San Ysidro Park. There are numerous community events occurring at this park throughout the year. There is also a family resource cente r opening at the San Ysidro Cultural Center. Parking is already limited to begin with and it’s expected to become even more so with the resource center. Part of the problem, the representatives explained, is cars are parked for long periods of time; there’s no parking enforcement. One suggestion made was to ban overnight parking or create timed parking along Murray Avenue and Lewis Street park frontage. It was agreed upon to add this topic to a future meeting agenda. IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA – None. X. NEW BUSINESS A. Discussion of Options for Outdoor Pickleball Court at City Parks. At the June 2021 commission meeting, resident Bruce Serpa spoke during public comments about the need for pickleball courts at city parks. The Commission motioned to approve having this item on a future meeting agenda. Following the meeting, City staff met with representatives from various groups who use the tennis courts at Las Animas. The City is seeking input from the Commission on how to provide multi-usage of the tennis courts at city parks. The City put forth two options to consider: lining Sunrise Park’s courts with pickleball lines and, a longer term solution, renovating the El Roble tennis court into a dedicated pickleball court. Graham inquired if housing developments that were in the process of being built or in development, could add a pickleball court. Headley explained that the parks in these developments that were agreed upon were not expected to include a pickleball court or a similar size amenity because these parks are meant to be small and primarily used by the immediate neighborhood. Headley asked if pickleball users considered the Ranch Site as an option. Commissioner Bentson asked staff if the City would consider partnering with ot her agencies such as Gavilan College or GUSD. Those are options too, Henig said. Reinert inquired if the additional lining of the courts would add to confusion and does it cause additional damage. Serpa, who was on hand, showed in a brief presentation that it would have minimal impact because of the strategic color scheme. Miller liked the idea of having El Roble become a dedicated pickleball court, but wanted to receive more information about total costs and neighborhood impact. Headley said it could cost about $250,000 for a complete renovation with minimal future maintenance. Wexler supported both options. Bentson recommended inviting the Sunrise neighborhood to the next commission meeting. Puente requested more information. XI. OLD BUSINESS A. Review of 2021 Parks and Recreation Commission Work Plan – Updates included the date for Arbor Day has been identified—October 29 at the Gilroy Golf Course. Also, the sustainable tree program committee is looking 5.A Packet Pg. 5 Minutes Acceptance: Minutes of Jul 13, 2021 6:00 PM (APPROVAL OF MINUTES) Page 3 of 3 to identify locations to plant trees, both private and public land. Also, looking at ways to engage the community. XII. DEPARTMENT UPDATES A. Recreation Division Updates Henig reviewed the report. B. Status of City Parks (report attached) Headley reviewed the report. XIII. COMMISSIONER PARK REPORTS & COMMENTS Commissioner Bentson – Pointed out that there’s tall dry grass at Christmas Hill Park and it should be clipped. Also noticed Cydney Casper Park has dry spots. Vice Chair Graham – Farrell has dry spots. Other parks look great. Commissioner Miller: El Roble looked fine, but noticed there were illegal bike jumps designed and should be taken down. Noticed there was paint on a bench along the Levee. Also, requesting more signage on the Levee to promote safe bicycling. Commissioner Pineda: Will take over Las Animas and Miller for his assignments. Commissioner Puente: Noticed cars parked overnight at Butcher Park. Forest Street playground slide has graffiti. Renz Park grass needs more watering. At San Ysidro, the fountain is not working and there’s excess litter. Las Animas looked good. Commissioner Reinert - Unable to monitor the parks. Chair Wexler – Noticed the teeter-totter wasn’t working. Observed litter at Del Rey Park. XIV. STAFF COMMENTS – reminder that August is dark. XV. ADJOURNMENT – 8:07 PM Adam Henig Recording Secretary Recreation Division 5.A Packet Pg. 6 Minutes Acceptance: Minutes of Jul 13, 2021 6:00 PM (APPROVAL OF MINUTES) PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Review Traffic Safety Improvements and Neighborhood Meeting Date: September 21, 2021 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive and comment on recommended traffic and park safety improvements at San Ysidro Park. Executive Summary City staff has worked closely with neighbors of San Ysidro Park to develop effective traffic and park safety measures to improve the quality of life for residents. Background At the July 13 Park and Recreation Commission meeting, representatives from San Ysidro Nueva Vida (SYNV), a Gilroy-based neighborhood organization, presented information about the traffic safety concerns at San Ysidro Park and limited parking availability on Murray Avenue and Lewis Street. The Commission requested to have this topic appear on a future meeting agenda. Discussion In mid-August, city staff, led by City Engineer Gary Heap, assessed the location and came up with the following recommendations: 1. Establish consistent speed limit signage on Murray Avenue (varies between 25 and 35 miles per hour) 2. Replace current park lighting with Light Emitting Diode (LED) 3. Treat tree dropping sap onto walkways 9.A Packet Pg. 7 4. Parking a. Install and enforce 4-Hour Parking (7am-8pm) signage along the Murray and Lewis frontage of the park b. On Murray, restripe the existing spaces and the two handicap stalls and loading zone c. On Lewis, provide new striping for parking stalls with associated signage 5. Traffic Calming a. On Murray, add shoulder and bike lane as a road diet to condense the width of the lane (force drivers to slow down) b. On Murry and Lewis, add center lane markings and raised markers along the center of the road to slow drivers down and prevent bad driver behaviors (doughnuts) c. Add more speed limit signage in the area On August 27, SYNV held their monthly community meeting , where city staff shared the findings listed above. Most attendees were in favor of the recommendations, especially instituting 4-hour parking limits and repainting the street shoulder to slow traffic on Murray. Additional comments about the 4-hour parking limits were: ▪ Positives: o More residents able to utilize parking stalls (avoids monopolization) o Reduce debris collected for longtime parked cars o Reduces vagrant activities (e.g., drinking, illegal drug use, etc.) and decrease of vehicle break-in ▪ Concerns: o Overflow parking from nearby apartments will be eliminated (impacts multi-family households) o Traffic fines o Still a lack of handicap parking The Commission has an opportunity to share their comments with city staff based on the findings and community feedback. 9.A Packet Pg. 8 PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Review of 2021 Parks and Recreation Commission Work Plan Meeting Date: September 21, 2021 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive and comment on the 2021 Parks and Recreation Commission Work Plan. Executive Summary On February 16, 2021, the Parks and Recreation Commission held a retreat to develop their 2021 work plan. On March 16, 2021, the Commission adopted the work plan, which reflects what the commission will be working on during the calendar year. The work plan should align with the current City Council priorities: ✓ Ensure Financial Stability ✓ Enhance Public Safety Capabilities ✓ Revitalize Downtown ✓ Focus on Revenue Driven Economic Development ✓ Retain Stability in the City’s Workforce ✓ Provide Opportunities for Meaningful Public Engagement ✓ Ensure Neighborhoods Benefit Equally from City Services Attachments: 1. PRC 2021 Work Plan 9.8.2021 10.A Packet Pg. 9 2021 Parks and Recreation Commission Work Plan Project Name Work Lead Commissioner/ Staff Deliverable in 12 months City Council Priority Status Review Capital Improvement Projects Recommend to Council CIP items for upcoming budget cycle N/A Completed Improve City Infrastructure COMPLETED: Made recommendations during March 2021 meeting Advocate for Park Master Plan/new park development Recommend to Council for upcoming budget cycle N/A Completed Improve City Infrastructure COMPLETED: Made recommendations during March 2021 meeting Training Opportunities for Commissioners Participate in virtual training through California Association of Parks and Recreation Commissioners and Boards Members N/A Attend parks tour from parks supervisor Attended CAPRCB sponsored training in March 2021; Parks tour from Bill will be delayed due to Covid Host Arbor Day Plant 10-12 trees at Gilroy Municipal Golf Course in October 2021 Adam/Bill Host annual Arbor Day event Improve City Infrastructure 10/29 at Golf Course. Raise funds for Recreation Department Youth Scholarship Continue to raise funds for Recreation Youth Scholarship Fund N/A Ensure Neighborhood Equity No action taken Monitor city parks Continue to provide updates and share ideas with park staff about city’s parks; commissioners are responsible for reporting on their park assignments at monthly meetings All commissioners Keep staff abreast of state of parks Improve City Infrastructure Ongoing Complete Street Tree Brochure Complete public street tree brochure Pat/Bill Make available to public Improve City Infrastructure Waiting for Streets Staff to review document Collaborate with other city commissions and boards Working with BPC on mile markers and mapping. Angela Ongoing Add mile markers to levee Commissioners will install markers at every mile throughout the levee, from Sports Park to Hecker Pass Park.Bob Markers in place throughout the levee Improve City Infrastructure COMPLETED 10.A.a Packet Pg. 10 Attachment: PRC 2021 Work Plan 9.8.2021 (3452 : Review 2021 Parks and Recreation Commission Work Project Name Work Lead Commissioner Deliverable in 12 months City Council Priority Status Public Trail Maps With the assistance from other commissions, commissioners will assist in identifying park amenities. Angela Make progress on identifying amenities for each park on digital map. Improve City Infrastructure Reached out to Museum about background about each park; drafted welcome message for each park; continue to make edits; ACC working on it too. Sustainable Tree Program Form committee and recommend Alliance present to Council at a meeting. Committee: Michelle, Bob, Ermelindo Inform Commission about best practices Ensure Neighborhood Equity Looking to identify lots of locations, private and public land. Looking at ways to engage the community. Friends of Parks and Recreation Foundation Assist with the launch a philanthropic organization dedicated to raising funds for Gilroy’s parks and recreation services Committee: Angela, Pat, Terry Lay the groundwork for privately- run community-based organization to be formed Ensure Financial Stability In the process of establishing a 501c3 organization Making Parks and Recreation Programs more accessible (pre- Master Plan) Incorporating an equity lens within the city's parks and recreation Michelle Ensure Neighborhood Equity BPC has recommendations Rev. September 8, 2021 Not On 2021 Work Plan but Discussed Explore Opportunities for Futsal Court Docents/volunteers on Levee Promote Recreation Programs & Parks = Health & Wellness Parks Design Standards Review (follow up with Pat and Bill) Input on Programming Options for Senior Center (post-Covid) Universal Access Recording Audio of Parks 10.A.a Packet Pg. 11 Attachment: PRC 2021 Work Plan 9.8.2021 (3452 : Review 2021 Parks and Recreation Commission Work PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Recreation Division Updates Meeting Date: September 21, 2021 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Review Recreation Division updates and provide comment. Executive Summary Here are the latest happenings in the Recreation Division: • This summer, the Recreation Division registered 1,388 participants for its classes and camps. The participation rates have not slowed in the fall. Already, hundreds of participants have registered for a variety of programs that include several that were on hiatus since Covid—children’s theater, youth basketball, youth wrestling, and indoor pickleball. • The reopening of the Recreation Office occurred on Monday, August 30. Office hours are from 9:00am-4:30pm, Monday through Friday. • Senior services also opened on August 30. However, since there is no in -person dining due to the County’s restriction because of the Delta variant, in-person gathering has been limited to three days a week (MWF) and reduced hours (9- 11am). Once in-person dining resumes, the number of days and hours will be expanded. Socialization and programming offered includes billiards, ping pong, puzzles, and more. The YMCA Nutrition Program continues to offer meals for walk-up and drive-thru. • The distribution of Second Harvest Brown Bag was moved from the Senior Center to the Gilroy Library to better accommodate drivers. The goal was to 11.A Packet Pg. 12 decrease the number of cars sitting idle on Sixth Street prior to pickup of groceries, which was creating traffic jams and posed safety concerns. • Class for older residents are available at no cost. They include line dancing (in- person), tai chi (in-person), chair exercise (in-person), and virtual chair yoga. • Staff have continued to make facility improvements to the Senior Center. The pool table has been moved to a different room and a ping pong table has been setup to create an activity room. Tables and chairs that were previously there are now stored in what was a janitorial closet. More facility enhancements will be coming soon. • Recreation Staff continues to train to prepare for an emergency such as a wildfire or earthquake. Staff recently participated in virtual 4-hour workshop. • Last week, at the Christopher High School Aquatics Center, staff hosted a site walk for potential contractors to manage the two pools in summer 2022. This is being conducted through a Request for Proposal, which closes September 23, 2021. 11.A Packet Pg. 13 PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Status of City Parks (report attached) Meeting Date: September 21, 2021 Submitted By: Bill Headley Prepared By: Adam Henig Recommendation: Receive parks report and comment. Executive Summary See attached report. Attachments: 1. PRC Park Operations Report Sept_ 2021_ - for merge 11.B Packet Pg. 14 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 City of Gilroy Public Works Department Parks and Landscape Division MEMORANDUM Date: Sept. 21, 2021 To: Parks and Recreation Commission CC: Daryl Jordan, Public Works Director From: Bill Headley, Park Operations Supervisor Subject: Public Works Park Operations Report REPORT TO COMMISSION for September 21, 2021 1. Street Tree Brochure draft is awaiting City staff review. Pandemic and reduced staffing disruptions have greatly delayed Public Works Operation staff review of the draft brochure. Limited Ops staff is currently focused on renewal of the multi-year tree pruning contract. The estimated timeline for Public Works comments is this fall. No change. 2. Glen Lomas development on the Christmas Hill Park west hillside trail is impacted until the adjacent residential development is completed. The west property line park trail and service road is partially open now with temporary fencing at Miller Ave. frontage. Full park restoration and park property line trail-service road and fence are pending. No Change 11.B.a Packet Pg. 15 Attachment: PRC Park Operations Report Sept_ 2021_ - for merge (3454 : Status of City Parks (report attached)) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 3. No Smoking Changes to Park Regulation Signs changes to all park signs is substantially complete. 3. Arbor Day at Gilroy Municipal Golf Course is scheduled for Friday afternoon October 29th. 4. Miscellaneous Park Operation photos from July and August Vandalized LAVP Restroom Sink Cut Sports Park Game Wiring 11.B.a Packet Pg. 16 Attachment: PRC Park Operations Report Sept_ 2021_ - for merge (3454 : Status of City Parks (report attached)) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 Continuing Vandalized LAVP Oaks BBQ Sink Sports Park Backstop Board Repairs CHP Red Bard Getting Primed for Red Paint Sports Park Fencing Breach Certified Welding Repair of Sunrise Teeter Totter One of Many Park Graffiti Abatements 11.B.a Packet Pg. 17 Attachment: PRC Park Operations Report Sept_ 2021_ - for merge (3454 : Status of City Parks (report attached)) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 THANKS FOR HELPING TO KEEP OUR PARKS SAFE When you notice something that you feel is a safety hazard or that needs attention, no need to wait until the Parks & Recreation Commission meeting to report it. Please call (408) 846-0460 during regular business hours, or the non-emergency after-hours number, (408) 846-0350, to report. Parks / City Incident Reports Public Works Operations (See Incident Reports Future PRC Park Reports) MAINTENANCE HIGHLIGHTS Parks Section Weekly Highlight Reports Not Available (See park maintenance highlights in future PRC Parks report) To report graffiti, please call the Graffiti Hotline @ (408) 846-0395 11.B.a Packet Pg. 18 Attachment: PRC Park Operations Report Sept_ 2021_ - for merge (3454 : Status of City Parks (report attached))