10/19/2021 Parks and Recreation Commission Regular Agenda Packet
CITY OF GILROY
PARKS AND RECREATION COMMISSION
REGULAR MEETING
OCTOBER 19, 2021
6:00 p.m.
City Council Chambers
7351 Rosanna Street
Gilroy, CA 95020
AGENDA
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KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT
COMMISSION STAFF AT cityclerk@cityofgilroy.org
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the
meeting, each person wishing to speak should prepare a presentation of not more than
three (3) minutes. Persons wishing to address the Commission are requested, but not
required, to complete a Speaker’s Card located at the entrances. Completion of this
speaker’s card is voluntary. All persons may a ttend this meeting and speak, regardless
if a card is completed or not. Speaker’s slips should be submitted to the Secretary
BEFORE this portion of the meeting begins. Anyone wishing to address the Commission
on any other item on this AGENDA is requested, but not required, to fill out a speaker’s
slip as well and submit it to the Secretary BEFORE the Commission takes action on the
item.
Materials related to an item on this agenda submitted to the City of Gilroy Parks and
Recreation Commission after distribution of the agenda packet are available for public
inspection with the agenda packet in the Recreation Division at Senior Center, 7371
Hanna Street during normal business hours. These materials are also available with the
agenda packet on the City website at www.cityofgilroy.org.
In compliance with the Americans with Disabilities Act, if you need special assistance
to participate in this meeting, please contact the Recreation Division at (408) 846-0460
or Rec@cityofgilroy.org. Notification 48 hours prior to the meeting will enable the City
to make reasonable arrangements to ensure accessibility to this meeting. (28CFR
35.102-35.104 ADA Title II)
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I. CALL TO ORDER
II. SECRETARY'S REPORT
III. ROLL CALL
Chair: Michelle Wexler 12/21 Vice Chair: Theresa Graham 12/23
Angela Reinert 12/23 Patricia Bentson 12/24
Robert Miller 12/21 Ermelindo Puente 12/23
Efran Pineda 12/22
IV. FLAG SALUTE
V. APPROVAL OF MINUTES
A. September 21, 2021
VI. APPROVAL OF AGENDA
VII. INTRODUCTIONS
VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
IX. NEW BUSINESS
X. OLD BUSINESS
A. Review of 2021 Parks and Recreation Commission Work Plan
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Receive and comment on the 2021 Parks and Recreation
Commission Work Plan.
XI. DEPARTMENT UPDATES
A. Recreation Division Updates
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Review Recreation Division updates and provide comment.
B. Status of City Parks (report attached)
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Receive parks report and comment.
XII. COMMISSIONER PARK REPORTS & COMMENTS
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Park Assignments
o Commissioner Bentson - Cydney Casper, Christmas Hill
o Vice Chair Graham - Farrell Avenue, Gateway, Hecker Pass, Los Arroyos,
Rainbow
o Commissioner Miller - Uvas Levee, El Roble
o Commissioner Puente - Butcher, Forest Street, Renz, San Ysidro
o Commissioner Reinert - Gilroy Sports Park, Village Green
o Commissioner Pineda - Las Animas, Miller
o Chair Wexler - Carriage Hills, Del Rey, Sunrise
XIII. STAFF COMMENTS
XIV. ADJOURNMENT
CITY OF GILROY
PARKS AND RECREATION COMMISSION
REGULAR MEETING
SEPTEMBER 21, 2021
6:00 p.m.
City Council Chambers
7351 Rosanna Street
Gilroy, CA 95020
MINUTES
Page 1 of 3
I. CALL TO ORDER – 6:01 p.m.
Attendee Name Title Status
Pat Bentson Commissioner Present
Robert Miller Commissioner Present
Theresa Graham Vice Chair Present
Ermelindo Puente Commissioner Present
Michelle Wexler Chair Present
Angela Reinert Commissioner Present
Efren Pineda Commissioner Absent
II. ROLL CALL
Chair: Michelle Wexler 12/21 Vice Chair: Theresa Graham 12/23
Angela Reinert 12/23 Patricia Bentson 12/24
Robert Miller 12/21 Ermelindo Puente 12/23
Efran Pineda 12/22
III. FLAG SALUTE
IV. SECRETARY'S REPORT - The Parks and Recreation Commission agenda
was posted online on and posted in the City Hall kiosk on September 16, 2021.
V. APPROVAL OF MINUTES
A. Parks and Recreation Commission - Regular Meeting - Jul 13, 2021
6:00 PM – Commissioner Reinert motioned to approve. Commissioner
Puente seconded. Motion passed 6-0-0.
VI. APPROVAL OF AGENDA – Commissioner Miller motioned to approve. Vice
Chair Graham seconded. Motion passed 6-0-0.
VII. INTRODUCTIONS - none
VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
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IX. NEW BUSINESS
A. Review Traffic Safety Improvements and Neighborhood – Traffic
Engineer Gary Heap presented the traffic safety recommendations as
described in the staff report. Vice Chair Graham had a question about
parking enforcement, which would occur. Miller was supportive of traffic
calming efforts that Heap described. San Ysidro Nueva Vida member Jorge
Mendoza expressed gratitude for the City’s efforts and “quick action” to
improve traffic safety in and around San Ysidro Park. Chair Wexler had a
question about if any parking stalls would be lost because of the restriping.
Heap explained they would not be. Graham expressed concerns about
where a pedestrian crosswalk would be located, ensuring its safe for users.
X. OLD BUSINESS
A. Review of 2021 Parks and Recreation Commission Work Plan - Updates
included set time for Arbor Day at Gilroy Golf Course; Bentson requested
the youth scholarship letter; There was a question about marketing the
street tree program, once the new brochure is completed; Wexler informed
commissioners that the County’s sustainable tree program is looking to
engage residents with more details to come; Friends of Parks and
Recreation are applying for a 501c status. Currently in process.
XI. DEPARTMENT UPDATES
A. Recreation Division Updates Henig reviewed the report.
B. Status of City Parks (report attached) Headley reviewed the report.
XII. COMMISSIONER PARK REPORTS & COMMENTS
Park Assignments
o Commissioner Bentson – Observed Cydney Casper grass was noticeably
dry, likely due to the drought. Hopscotch still missing paint; At Christmas
Hill, trees look strong. Headley mentioned that the unhoused community
can be found at CHP.
o Vice Chair Graham - Hecker Pass noticed unleashed dogs at dog park;
Los Arroyos lawn is brown. Reported graffiti at Rainbow;
o Commissioner Miller - El Roble has new bounce house sign and new No
Smoking signs. There’s a branch sticking out that should be trimmed back.
o Commissioner Puente – Butcher and Forest Street looks good; Renz
needs more watering; San Ysidro fountain is loose, and benches need to be
sprayed due to debris accumulation.
o Commissioner Reinert - Village Green is dry. At Gilroy Sports Park, illegal
fireworks are occuring.
o Commissioner Pineda - absent
o Chair Wexler – Found garbage at Del Rey; otherwise, parks look good.
XIII. STAFF COMMENTS – Bentson asked about the status of pickleball. Henig
mentioned that Courts 5 and 6 at Las Animas will be resurfaced next month, which
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will impact pickleball. City staff met with various stakeholders, though, at this point
there’s nothing to report.
XIV. ADJOURNMENT – 7:45 p.m.
Adam Henig
Recording Secretary
Recreation Division
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Packet Pg. 6 Minutes Acceptance: Minutes of Sep 21, 2021 6:00 PM (APPROVAL OF MINUTES)
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Review of 2021 Parks and Recreation Commission Work Plan
Meeting Date: October 19, 2021
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Receive and comment on the 2021 Parks and Recreation Commission Work Plan.
Executive Summary
On February 16, 2021, the Parks and Recreation Commission held a retreat to develop
their 2021 work plan. On March 16, 2021, the Commission adopted the work plan,
which reflects what the commission will be working on during the calendar year.
The work plan should align with the current City Council goals:
✓ Develop a Financially Resilient Organization that Relies on Local Revenues and
Resources
✓ Maintain and Improve City Infrastructure Including Streets, Facilities, and
Incorporates Green Energy Practices
✓ Promote Economic Development Activities that Create Opportunities for Quality
Employment and Increase the City's Tax Base
✓ Ensure Neighborhood Equity from City Services Including Public Safety, St reets,
Parks, and Recreation
✓ Promote Availability of Safe, Affordable Housing for all Gilroy Residents
Attachments:
1. PRC 2021 Work Plan 10.14.21
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2021 Parks and Recreation Commission Work Plan
Project Name Work
Lead
Commissioner/
Staff
Deliverable in 12
months
City Council
Priority Status
Review Capital Improvement
Projects
Recommend to Council CIP items for
upcoming budget cycle N/A Completed
Improve City
Infrastructure
COMPLETED: Made
recommendations during March
2021 meeting
Advocate for Park Master
Plan/new park development
Recommend to Council for upcoming
budget cycle N/A Completed
Improve City
Infrastructure
COMPLETED: Made
recommendations during March
2021 meeting
Training Opportunities for
Commissioners
Participate in virtual training through
California Association of Parks and
Recreation Commissioners and Boards
Members N/A
Attend parks tour from parks
supervisor
Attended CAPRCB sponsored
training in March 2021; Parks
tour from Bill will be delayed due
to Covid
Host Arbor Day
Plant 10-12 trees at Gilroy Municipal
Golf Course in October 2021 Adam/Bill Host annual Arbor Day event
Improve City
Infrastructure
Will be held on October 29 at the
Gilroy Municipal Golf Course. Co-
sponsored w/ W est Coast
Arborists
Raise funds for Recreation
Department Youth Scholarship
Continue to raise funds for Recreation
Youth Scholarship Fund N/A
Ensure Neighborhood
Equity No action taken
Monitor city parks
Continue to provide updates and share ideas
with park staff about city’s parks;
commissioners are responsible for reporting
on their park assignments at monthly
meetings All commissioners Keep staff abreast of state of parks
Improve City
Infrastructure Ongoing
Complete Street Tree Brochure Complete public street tree brochure Pat/Bill Make available to public
Improve City
Infrastructure
Waiting for Streets Staff to
review document
Collaborate with other city
commissions and boards
Working with BPC on mile markers and
mapping. Angela Ongoing
Add mile markers to levee
Commissioners will install markers at
every mile throughout the levee, from
Sports Park to Hecker Pass Park.Bob
Markers in place throughout the
levee
Improve City
Infrastructure COMPLETED
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Packet Pg. 8 Attachment: PRC 2021 Work Plan 10.14.21 (3496 : Review 2021 Parks and Recreation Commission Work
Project Name Work
Lead
Commissioner
Deliverable in 12
months
City Council
Priority Status
Public Trail Maps
With the assistance from other
commissions, commissioners will assist
in identifying park amenities. Angela
Make progress on identifying
amenities for each park on digital
map.
Improve City
Infrastructure
Reached out to Museum about
background about each park; drafted
welcome message for each park;
continue to make edits; ACC
working on it too.
Sustainable Tree Program
Form committee and recommend
Alliance present to Council at a meeting.
Committee: Michelle, Bob,
Ermelindo
Inform Commission about best
practices
Ensure Neighborhood
Equity
Our City Forest is working with City
of Gilroy determine how to balance
planting trees while in a drought.
Friends of Parks and
Recreation Foundation
Assist with the launch a philanthropic
organization dedicated to raising funds
for Gilroy’s parks and recreation services
Committee: Angela, Pat,
Terry
Lay the groundwork for privately-
run community-based organization
to be formed
Ensure Financial
Stability
The committee is in the process
of establishing a 501c3
organization, which will create a
tax-exempt non-profit.
Making Parks and Recreation
Programs more accessible (pre-
Master Plan)
Incorporating an equity lens within the
city's parks and recreation Michelle
Ensure Neighborhood
Equity Spanish/English Activity Guide
Rev. October 4, 2021
Not On 2021 Work Plan but Discussed
Explore Opportunities for Futsal Court
Docents/volunteers on Levee
Promote Recreation Programs & Parks = Health & Wellness
Parks Design Standards Review (follow up with Pat and Bill)
Input on Programming Options for Senior Center (post-Covid)
Universal Access
Recording Audio of Parks
10.A.a
Packet Pg. 9 Attachment: PRC 2021 Work Plan 10.14.21 (3496 : Review 2021 Parks and Recreation Commission Work
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Recreation Division Updates
Meeting Date: October 19, 2021
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Review Recreation Division updates and provide comment.
Executive Summary
Here are the latest happenings in the Recreation Division:
• Beautiful Day - This year the City of Gilroy was chosen to participate with
Beautiful Day, a nonprofit organization that works with the local community to
identify a section within an economically disadvantaged neighborhood that
needs landscaping improvements. The partnership culminates in a weekend-
long (October 9-10) project when the volunteers came together and spent a
weekend beautifying the identified area, which was rehabilitating the
landscaping along the westside of 7700 Murray Avenue (adjacent to San Ysidro
Park). There were 70 volunteers on hand. Participating agencies include the
Santa Clara County District’s Attorney Office, SCC Probation, and South County
Youth Task Force.
• Senior Center – Staff is monitoring the status of the mask mandate. Once the
County gives the YMCA the green light to allow for in-person dining, the Center
should attract more participants and will be able to expand its hours.
• Children’s Theater Production – Children’s theater is back and the 54-perosn
cast will be performing Shrek at Gilroy High School. Performances will be held
November 12- November 21. Get your tickets soon before it sells out.
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• Aquatics RFP - due to the low number of submissions, we’ve extended the
deadline for the CHS Aquatics Center Request for Proposal and added an
option to propose a management fee. Deadline is 10/26.
• Pickleball at Wheeler Center– Last month, Pickleball restarted at Wheeler. It’s
held on Mondays and Wednesdays from 10:00 am – 1:00 p.m. Due to the
resurfacing of courts 5 and 6 at Las Animas, the courts are closed the week of
10/18 and when they reopen the week of 10/25, they will only be used for tennis.
• Family Resource Center (FRC) update – The City is getting closer to finalizing
the lease agreement with Santa Clara County and First Five. The FRC will be
located at San Ysidro Park Recreation Building.
• Winter/Spring 2022 activity guide - For the first time, the upcoming activity
guide will be in Spanish and English.
• By the numbers…since January 2021, when the Recreation Division launched
its new software,
➢ 3,356 participants have registered for a recreation program —summer
camp, after school, tennis, virtual, and scores of other offerings.
➢ More than $384,000 in activity registration fees have been collected
➢ Approximately $52,000 has been collected in reservation fees (mostly
picnic rentals)
➢ And 89% of users went online to register for a class using Recreation’s
new software, CivicRec.
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PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Status of City Parks (report attached)
Meeting Date: October 19, 2021
Submitted By: Bill Headley
Prepared By: Adam Henig
Recommendation:
Receive parks report and comment.
Executive Summary
See attached report.
Attachments:
1. PRC Park Operations Report Oct_ 2021_ - for merge
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7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
City of Gilroy
Public Works Department
Parks and Landscape Division
MEMORANDUM
Date: Oct. 19, 2021
To: Parks and Recreation Commission
CC: Daryl Jordan, Public Works Director
From: Bill Headley, Park Operations Supervisor
Subject: Public Works Park Operations Report
REPORT TO COMMISSION for October 19, 2021
1. Street Tree Brochure draft is awaiting City staff review. Pandemic and reduced staffing
disruptions have greatly delayed Public Works Operation staff review of the draft brochure.
Limited Ops staff is currently focused on renewal of the multi-year tree pruning contract. The
estimated timeline for Public Works comments is this fall. No change.
2. Glen Lomas development on the Christmas Hill Park west hillside trail is impacted until the
adjacent residential development is completed. The west property line park trail and service
road is partially open now with temporary fencing at Miller Ave. frontage. Full park restoration
and park property line trail-service road and fence are pending. No Change
3. Arbor Day at Gilroy Municipal Golf Course is scheduled for Friday afternoon October 29, 2:00
PM at the 17th Green.
4. Uvas Creek Bike Path visibility at bridges review. Please see the photos of current pathway
visibility below.
11.B.a
Packet Pg. 13 Attachment: PRC Park Operations Report Oct_ 2021_ - for merge (3498 : Status of City Parks (report attached))
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
Luchessa Ave. Bridge Bike Path Underpass
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Packet Pg. 14 Attachment: PRC Park Operations Report Oct_ 2021_ - for merge (3498 : Status of City Parks (report attached))
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
Santa Teresa Blvd. Bridge Bike Path Underpass
11.B.a
Packet Pg. 15 Attachment: PRC Park Operations Report Oct_ 2021_ - for merge (3498 : Status of City Parks (report attached))
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
11.B.a
Packet Pg. 16 Attachment: PRC Park Operations Report Oct_ 2021_ - for merge (3498 : Status of City Parks (report attached))
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
5. Miscellaneous Park Operation photos from September
Las Animas Veterans Park Oaks Restroom
Babbs Creek Park Preserve Fence
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Packet Pg. 17 Attachment: PRC Park Operations Report Oct_ 2021_ - for merge (3498 : Status of City Parks (report attached))
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
LAVP Channel / El Roble -San Ysidro Parks Turf Grub Treatment
Footbridge Deck Repair to LAVP Tennis Courts
11.B.a
Packet Pg. 18 Attachment: PRC Park Operations Report Oct_ 2021_ - for merge (3498 : Status of City Parks (report attached))
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
THANKS FOR HELPING TO KEEP OUR PARKS SAFE
When you notice something that you feel is a safety hazard or
that needs attention, no need to wait until the Parks & Recreation
Commission meeting to report it. Please call (408) 846-0460
during regular business hours, or the non-emergency after-hours
number, (408) 846-0350, to report.
Sunrise Park Irrigation Main Repair
Parks / City Incident Reports
Public Works Operations
(See Incident Reports Future PRC Park Reports)
MAINTENANCE HIGHLIGHTS
Parks Section Weekly Highlight Reports Not Available
(See park maintenance highlights in future PRC Parks report)
To report graffiti, please call the
Graffiti Hotline @ (408) 846-0395
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Packet Pg. 19 Attachment: PRC Park Operations Report Oct_ 2021_ - for merge (3498 : Status of City Parks (report attached))