02/15/2022 Parks and Recreation Commission Regular Agenda Packet
CITY OF GILROY
PARKS AND RECREATION COMMISSION
REGULAR MEETING
FEBRUARY 15, 2022
6:00 p.m.
Virtual Meeting
via
Gilroy, CA 95020
AGENDA
Page 1 of 4
THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF
ASSEMBLY BILL 361 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE
www.cityofgilroy.org.
In order to minimize the spread of the COVID 19 virus, the City will be offering online
conferencing via Zoom, Facebook Live, telephone, and email options for public to view
this meeting. Written comments can be submitted by email to Adam Henig at
adam.henig@cityofgilroy.org.
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PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS
TAKEN BY THE PARKS & RECREATION COMMISSION.
In compliance with the Americans with Disabilities Act, and Assembly Bill 361, the
City will make reasonable arrangements to ensure accessibility to this meeting. If
you need special assistance to participate in this meeting, please contact the City a
minimum of 2 hours prior to the meeting at (408) 846-0577.
Materials related to an item on this agenda submitted to the City of Gilroy Parks and
Recreation Commission after distribution of the agenda packet are available for public
Page 2 of 4
inspection with the agenda packet in the Recreation Division at Senior Center, 7371
Hanna Street during normal business hours. These materials are also available with the
agenda packet on the City website at www.cityofgilroy.org.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
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ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
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COMMISSION STAFF AT cityclerk@cityofgilroy.org
Page 3 of 4
I. CALL TO ORDER
II. ROLL CALL
Chair: Theresa Graham 12/23 Vice Chair: Patricia Bentson 12/24
Angela Reinert 12/23 Ermelindo Puente 12/23
Efren Pineda 12/22
Eric Arredondo 12/25
III. FLAG SALUTE
IV. SECRETARY'S REPORT
V. APPROVAL OF MINUTES
A. January 18, 2022
VI. APPROVAL OF AGENDA
VII. INTRODUCTIONS
A. New Commissioner
VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
IX. NEW BUSINESS
A. Update on Consolidation of Bicycle Pedestrian Commission
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Receive and comment on report.
B. Reschedule Annual Parks and Recreation Commission Retreat
Meeting, March 5, 2022
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Motion to approve changing the date of the retreat.
C. Selection of Park Assignment
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Motion to approve the adopted commissioner park selection
assignments.
X. OLD BUSINESS
A. Review of 2021 Parks and Recreation Commission Work Plan
Page 4 of 4
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Receive and comment on the 2021 Parks and Recreation
Commission Work Plan.
XI. DEPARTMENT UPDATES
A. Recreation Division Updates
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Review Recreation Division updates and provide comment.
B. Status of City Parks (report attached)
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Receive parks report and comment.
XII. COMMISSIONER PARK REPORTS & COMMENTS
Park Assignments
o Commissioner Bentson - Cydney Casper, Christmas Hill
o Vice Chair Graham - Farrell Avenue, Gateway, Hecker Pass, Los Arroyos,
Rainbow
o VACANT - Uvas Levee, El Roble
o Commissioner Puente - Butcher, Forest Street, Renz, San Ysidro
o Commissioner Reinert - Gilroy Sports Park, Village Green
o VACANT - Las Animas, Miller
o VACANT - Carriage Hills, Del Rey, Sunrise
XIII. STAFF COMMENTS
XIV. ADJOURNMENT
CITY OF GILROY
PARKS AND RECREATION COMMISSION
REGULAR MEETING
JANUARY 18, 2022
6:00 p.m.
Virtual Meeting
via
Gilroy, CA 95020
MINUTES
Page 1 of 3
I. CALL TO ORDER – 6:04 p.m.
Attendee Name Title Status
Pat Bentson Commissioner Present
Theresa Graham Vice Chair Present
Ermelindo Puente Commissioner Present
Angela Reinert Commissioner Present
Efren Pineda Commissioner Absent
II. ROLL CALL
Theresa Graham 12/23 Angela Reinert 12/23
Patricia Bentson 12/24 Ermelindo Puente 12/23
Efren Pineda 12/22
III. FLAG SALUTE
IV. SECRETARY'S REPORT - The Parks and Recreation Commission agenda
was posted online on and posted in the City Hall kiosk on January 13, 2022.
V. APPROVAL OF MINUTES
A. Parks and Recreation Commission - Regular Meeting - Nov 16, 2021
6:00 PM - Commissioner Bentson motioned to approve. Commissioner
Puente seconded. Motion passed 4-0-0.
VI. APPROVAL OF AGENDA - Commissioner Bentson motioned to approve.
Commissioner Reinert seconded. Motion passed 4-0-0.
VII. AWARDS
A. Michelle Wexler – Former Commissioner Wexler received her certificate and
shared parting words.
B. Robert Miller - Former Commissioner Miller received his certificate and shared
parting words.
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Packet Pg. 5 Minutes Acceptance: Minutes of Jan 18, 2022 6:00 PM (APPROVAL OF MINUTES)
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VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA – Nick Kite from
Marina expressed interest in developing a disc golf course in Gilroy. He mentioned
there are courses in Monterey, San Jose, and Holister but none in Gilroy o r
Morgan Hill. Miguel from Gilroy called in and expressed his support for a disc golf
course in Gilroy. Commission decided to discuss it further at their upcoming
retreat.
IX. INTRODUCTIONS – none.
X. NEW BUSINESS
A. Selection of Chair and Vice-Chair of Parks and Recreation
Commission – Commissioner Puente nominated Vice Chair Graham to
serve as commission chair for 2022. Bentson nominated herself to serve as
Vice Chair. Graham and Bentson accepted the nominations. Motion by
Puente for Graham to serve as chair and Bentson to serve as Vice Chair.
Motion seconded by Reinert. Motion passed 4-0-0.
B. Parks & Recreation Commission Retreat Meeting, February 5, 2022 –
Since there are two vacancies on the Commission, there was discussion
about delaying the start of the retreat. Reinert made a motion to have a
regular meeting date in February (3rd Tuesday, 2/15) and use March for the
retreat, which would be held on March 5 at 9:00 a.m. Bentson seconded.
Motion passed 4-0-0.
XI. OLD BUSINESS
A. Recommend Option(s) for Outdoor Pickleball Court at a City Park –
Discussion centered on the various options for outdoor pickleball courts.
There were five comments made by the public. Four were in favor of having
permanent pickleball lines and one was opposed. Among thos e in favor,
comments made include the need to “coexist” with tennis; grants have been
applied for to cover costs of relining the courts; family-friendly; majority of
players are residents. The lone dissent said that courts at Las Animas
should remain tennis-only.
All four commissioners said that they support having permanent pickleball
court lines at Sunrise Park. None of them were in favor of adding lines to
Las Animas. They also support keeping indoor pickleball open at Wheeler.
Graham said the pickleball players should thinking about raising funds for a
future dedicated pickleball court. Bentson motioned to recommend to City
Council to permanently line the tennis courts with pickleball lines. Puente
seconded. Motion passed 4-0-0.
B. Review of 2021 Parks and Recreation Commission Work Plan – Henig
mentioned the updates to the work plan since the previous meeting:
Exchange Club donated $300 to the Youth Scholarship Fund; Staff and
commissioner Bentson reviewed the Street Tree Brochure and it’s nearing
completion; the foundation is awaiting to receive its 501(c)3 official status.
XII. DEPARTMENT UPDATES
A. Recreation Division Updates Henig reviewed the report.
B. Status of City Parks (report attached) Headley reviewed the report.
5.A
Packet Pg. 6 Minutes Acceptance: Minutes of Jan 18, 2022 6:00 PM (APPROVAL OF MINUTES)
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XIII. COMMISSIONER PARK REPORTS & COMMENTS
Park Assignments
o Commissioner Bentson – Casper looks good. Noticed a tree was cut
down near the water fountain. At Christmas Hill, observed several trees
were removed.
o Vice Chair Graham – Hecker and Arroyos look good. Found vandalism at
Rainbow (stickers stuck to table and water fountain).
o Commissioner Puente - Butcher, Forest Street and Renz look good. At
San Ysidro, saw Second Harvest present and handball being played. Park
looked good. Another sign is needed at El Rob le for patron to clean-up their
dog’s poop. Current one is covered. Miller has a lot of homeless present.
o Commissioner Reinert - Gilroy Sports Park, Village Green – both parks
looks good. Sports park is busy.
o Commissioner Pineda – Absent
XIV. STAFF COMMENTS – none.
XV. ADJOURNMENT – 8:25 p.m.
Adam Henig
Recording Secretary
Recreation Division
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Packet Pg. 7 Minutes Acceptance: Minutes of Jan 18, 2022 6:00 PM (APPROVAL OF MINUTES)
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Update on Consolidation of Bicycle Pedestrian Commission
Meeting Date: February 15, 2022
Submitted By: Bryce Atkins
Prepared By: Adam Henig
Recommendation:
Receive and comment on report.
Background
At the December 13, 2021 and January 10, 2022 regular Council Meetings, the City
Council took action to consolidate four of the City’s boards into two of the other
commissions of the City. These consolidated boards include:
• Historic Heritage Committee (Transferring to the Planning Commission)
• Housing and Neighborhood Revitalization Committee (Transferring to the
Planning Commission)
• Street Naming Committee (Transferring to the Planning Commission)
• Bicycle Pedestrian Commission (Transferring Infrastructure Planning and
Development Review functions to the Planning Commission; Education and
Encouragement to the Parks and Recreation Commission)
As part of the consolidation process, implementation planning is required to help
successfully transfer the duties of the Bicycle Pedestrian Commission to the Parks and
Recreation Commission (“PRC”).
Discussion
As part of the Council action, the boards listed above are to wind down and transfer
their duties by the end of June 2022. Each transition is going to have their own unique
implementation plan. Below is a summary of the draft planning that is occurring
currently for duties transferring to the PRC. The intent of this agenda item is to review
and receive comments from the PRC regarding the transition plan for the duties of the
Bicycle Pedestrian Commission that the Commission will inherit.
1. Bicycle Pedestrian Commission (“BPC”) (Education and Encouragement
functions)
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The PRC will be orchestrating the education and encouragement functions
related to bicycle and pedestrian activities. There are several initiatives already
planned, though the PRC may revise the plans to meet its desired
recommendations for education and encouragement activities.
A) Measure B Education and Encouragement Funds (“E/E Funds”)
The City receives an allocation of Measure B funds dedicated to the City on a
formula basis for education and encouragement activities. The funding has
been accumulating for a few years and must be spent down. Attached is a
spreadsheet that includes the amount of E/E Funds that are currently
available, along with the Bike Fund described below in item D. The PRC will
receive reports and make recommendations on the use of these funds when
the transition is completed. The E/E Funds cannot be used for infrastructure.
More information on this fund will be provided to the PRC at a future meeting.
As part of this funding, a program of projects (“POP”) has been created as
required for this funding (current version attached). The PRC will be providing
recommendations for updates to the POP. The BPC will be taking one final
review of the POP before it transitions to the PRC.
B) Safe Routes to School
The BPC historically has held Bike to Work Day events, as well as
participated in community events (such as National Night Out) to bring
awareness to walking and biking in our community. Due to COVID, the BPC
has had only limited ability to participate in such events. The BPC was
able to participate in the Bike To Wherever Day event May 21, 2021
where the BPAC partnered with Silicon Valley Bicycle Coalition to hold a
pop-up event on the Levee Trail, and Gilroy Gardens was opened up for
a free bike ride in the Gardens. It will be a matter for the PRC to determine
to what level it desires to continue this practice.
C) Community Events
The BPC historically has held Bike to Work Day events, as well as
participated in community events (such as National Night Out) to bring
awareness to walking and biking in our community. Again, due to COVID, the
BPC has not participated in any of these events since early 2020. It will be a
matter for the PRC to determine to what level it desires to continue this
practice.
D) Bike Fund
The BPC also received and considered uses for the Bike Fund, a fund for
donations from residents, businesses, and developers for bicycle and
pedestrian uses. There is a small remainder within the Bike Fund, as can be
seen on the attached spreadsheet. The PRC will receive reports and make
recommendations on the use of these funds when the transition is completed.
E) Bike Fix-It Stations
The BPC has, using the Bike Fund and coordination with City staff, installed
and maintained the Bike Fix-It Stations throughout the Community.
Maintenance of the stations have transitioned to Public Works. There
currently are insufficient funds in the Bike Fund to install new stations, though
9.A
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it may be possible through potential future donations.
Other tasks and functions may arise for the PRC related to bicycle and pedestrian
functions. These tasks and functions will be coordinated through your staff liai son and
the PRC itself, should any arise.
The Planning Commission will act as the bicycle pedestrian commission of record as
required by the Metropolitan Transportation Commission and its funding requirements,
as well as the bicycle pedestrian commission for the purposes of Measure B funding in
Santa Clara County. These functions are more focused on the infrastructure and
planning elements of bicycle and pedestrian assets. Those duties will not be the
responsibility of the Parks and Recreation Commission. There may be times however
when a matter crosses over into both commissions’ purviews, at which point both
commissions will provide recommendations and collaboration.
Fiscal Impact
None. The financial commitments and revenue sources are already secured. S taff may
approach the PRC to review and recommend budget amendments in the future, based
on future uses identified for the Measure B Education and Encouragement funds.
Attachments:
1. 2022-01-18 Monthly Fund Report - BPAC
2. 2016MB_BikePed_EE_ProgramofProjects_Template_July2020_ DRAFT FY22 City
of Gilroy Amend #1
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Bicycle Pedestrian Commission
Combined Financial Report - As Of January 18, 2022
Public Bike Fund Measure B E/E
Fund Annual Training Totals
Beginning Fund Balance July 1, 2021 339.41$ 142,632.52$ 2,000.00$ 144,971.93$
Revenues -$ 64,135.64$ -$ 64,135.64$
Expenditures -$ -$ -$ -$
Current Fund Balance 339.41$ 206,768.16$ 2,000.00$ 209,107.57$
Encumbrances and Commitments
Reimbursement for Gift Cards to N. Starks (50.00)$ -$ -$ (50.00)$
Total Encumbrances and Commitments (50.00)$ -$ -$ (50.00)$
Currently Unassigned Fund Balances 289.41$ 206,768.16$ 2,000.00$ 209,057.57$
Funding Sources
9.A.a
Packet Pg. 11 Attachment: 2022-01-18 Monthly Fund Report - BPAC (3652 : Update on Consolidation of Bicycle
1
2016 Measure B Bicycle & Pedestrian Education & Encouragement Program of Projects
City of Gilroy
Fiscal Year: July 1, 2021 – June 30, 2022
Instruction:
1. Fill out this form in Microsoft Word. Make sure you indicate the agency and fiscal year above.
2. Submit a draft to VTA for review and approval.
3. After approval, go to “file” and “Save as” to save this file as PDF. Please do not print to PDF because it will not preserve the document accessibility.
Any attachments to this document should be made accessible and have optical character recognition.
4. Submit the final version in PDF to VTA as official submittal. Due date is October 1st of every year.
Project Title Project Activities
Description
Project
Locations
Frequency Project Goals* Proposed Evaluation
Metrics*
Support Bicycle
& Pedestrian
Commission
Community
Engagement
Activities
Organize and participate
in Community based
educational and fun
activities at community
events through the
following:
• Creation and
distribution of
marketing materials to
encourage safe
walking, biking, and
driving.
Citywide Throughout
the Year
• Distribute more educational
materials to community
members and raise
awareness of existing
bicycle and pedestrian safe
routes within Gilroy
• Number/quantity
of material
produced
• Number
distributed
• number of people
signed up for
email/petitions
• number of people
reached via social
media posts
• Distribution of bicycle
helmets, bike lights,
and reflective safety
items and masks
Downtown
Gilroy,
Gilroy
Library,
Four times
per year
(once a
quarter)
• Increase number of people
who had helmets fitted and
distribution of bicycle safety
items
• The total number
of people who
had helmets
fitted
9.A.b
Packet Pg. 12 Attachment: 2016MB_BikePed_EE_ProgramofProjects_Template_July2020_ DRAFT FY22 City of Gilroy
2
Project Title Project Activities
Description
Project
Locations
Frequency Project Goals* Proposed Evaluation
Metrics*
Support Bicycle
& Pedestrian
Commission
Community
Engagement
Activities
• The number of
children under 18
• The number of
seniors
• Bike valet at
Downtown live events
(once a week for 12
weeks)
Downtown
Gilroy,
May-
August
• Promote biking to local
downtown events thereby
reducing parking demand
and encouraging healthy
living
• The number of
bikes parked and
percent change
over time
Bike To Work
Day Event, May
2022
Staff and Host Energizer
Station at Gilroy Transit
Station at the May 2022
Bike to Work Day
Gilroy Train
Station
May 2022 • Encourage more adults to
engage in this event and
distribute more educational
materials to participants
• Number of
people stopping
by energizer
station booth:
• In 2019 the
number was 33;
the goal in 2022
will be 37.
Establish Data
Tracking
system and
survey results
Measure user satisfaction
of bike and pedestrian
facilities for next phase EE
programs
Online,
application,
use of QR
codes on
physical
facilities
Annually • Determine usage of trails
and fix-it station network
• Gain signal on the need for
expansion of the fix-it
station network
• Deployment of
data tracking
system
• Number of users
registered
• Qualitative
survey results on
customer
satisfaction of
various trail
system qualities
9.A.b
Packet Pg. 13 Attachment: 2016MB_BikePed_EE_ProgramofProjects_Template_July2020_ DRAFT FY22 City of Gilroy
3
Project Title Project Activities
Description
Project
Locations
Frequency Project Goals* Proposed Evaluation
Metrics*
using a Likert
scale survey
model
• Number of
registered users
that use trails
• Number of
registered users
that use fix-it
stations
• Determine
network
demands, and
identify numbers
of fix it stations
used to determine
geographical
distribution of use
frequency
Safe Routes to
School Walk-n-
Roll Banners
Develop and procure
banners to encourage
walking and biking to
school.
Multiple
throughout
the
identified
Safe Routes
to School
One year,
though
may
become an
ongoing
program if
results
• Engage a designer to
develop attractive and
interesting banners to
encourage biking and
walking to school along safe
routes throughout the City
• Have the banners purchased
• Post the banners along safe
routes to attract and
encourage students and
• Number of
banners designed
and produced
• Number of sites
where banners
are located
• Quantitative
estimate number
of additional bike
and walking
9.A.b
Packet Pg. 14 Attachment: 2016MB_BikePed_EE_ProgramofProjects_Template_July2020_ DRAFT FY22 City of Gilroy
4
Project Title Project Activities
Description
Project
Locations
Frequency Project Goals* Proposed Evaluation
Metrics*
parents to walk or bike to
and from school along the
identified safe routes to
school
students/parents
from school sites
GIS Bike and
Pedestrian
Route Map
Create a GIS interactive
city map showing trails,
parks, amenities, fix it
stations, etc. This GIS Map
is for our residents and is
part of encouraging them
to walk/ride and
educating them on the
benefits and features of
our bike/ped system
Online,
reflecting
the
physical
locations of
bicycle and
pedestrian
facilities
Ongoing • Development of the GIS
public facing map site
• Published GIS
Map to the
internet
• Number of visits
to the Route Map
website
*Note: Project sponsors must identify at least one primary goal and one proposed evaluation metric.
9.A.b
Packet Pg. 15 Attachment: 2016MB_BikePed_EE_ProgramofProjects_Template_July2020_ DRAFT FY22 City of Gilroy
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Reschedule Annual Parks and Recreation Commission Retreat
Meeting, March 5, 2022
Meeting Date: February 15, 2022
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Motion to approve changing the date of the retreat.
Background
At the January 18 meeting, the Commission motioned to change the date of their annual
retreat from February 5, 2022 to March 5, 2022. However, there have been some recent
developments that might prevent commissioners from attending this retreat on March 5.
As a result, the commission is asked to reconsider the date in order to accommodate
everyone’s schedule.
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PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Selection of Park Assignment
Meeting Date: February 15, 2022
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Motion to approve the adopted commissioner park selection a ssignments.
Executive Summary
At the beginning of the calendar year, parks and recreation commissioners select which
city parks they would like to be assigned for the purpose of monitoring user activity and
the grounds. Commissioners are expected to report their findings from their assigned
park.
Below is a list of city parks:
• Butcher Park
• Carriage Hills Park
• Christmas Hill Park
• Cydney Casper Park
• Del Rey Park
• Uvas Creek/Gilroy Sports Park
• El Roble Park
• Forest Street Park
• Hecker Pass Park
• Las Animas Veterans Park
• Los Arroyos Park
• Miller Park
• Rainbow Park
• Renz Park
• San Ysidro Park
• Sunrise Park
• Village Green
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PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Review of 2021 Parks and Recreation Commission Work Plan
Meeting Date: February 15, 2022
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Receive and comment on the 2021 Parks and Recreation Commission Work Plan.
Executive Summary
On February 16, 2021, the Parks and Recreation Commission held a retreat to develop
their 2021 work plan. On March 16, 2021, the Commission adopted the work plan,
which reflects what the commission will be working on during the calendar year.
The work plan should align with the current City Council goals:
✓ Develop a Financially Resilient Organization that Relies on Local Revenues and
Resources
✓ Maintain and Improve City Infrastructure Including Streets, Facilities, and
Incorporates Green Energy Practices
✓ Promote Economic Development Activities that Create Opportunities for Quality
Employment and Increase the City's Tax Base
✓ Ensure Neighborhood Equity from City Services Including Public Safety, S treets,
Parks, and Recreation
✓ Promote Availability of Safe, Affordable Housing for all Gilroy Residents
When the Commission holds its annual retreat, they will discuss ideas for a new
workplan in 2022.
Attachments:
1. PRC 2021 Work Plan 2.1.22
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2021 Parks and Recreation Commission Work Plan
Project Name Work
Lead
Commissioner/
Staff
Deliverable in 12
months
City Council
Priority Status
Review Capital Improvement
Projects
Recommend to Council CIP items for
upcoming budget cycle N/A Completed
Improve City
Infrastructure
COMPLETED: Made
recommendations during March
2021 meeting
Advocate for Park Master
Plan/new park development
Recommend to Council for upcoming
budget cycle N/A Completed
Improve City
Infrastructure
COMPLETED: Made
recommendations during March
2021 meeting
Training Opportunities for
Commissioners
Participate in virtual training through
California Association of Parks and
Recreation Commissioners and Boards
Members N/A
Attend parks tour from parks
supervisor
Attended CAPRCB sponsored
training in March 2021; Parks
tour from Bill will be delayed due
to Covid
Host Arbor Day
Plant 10-12 trees at Gilroy Municipal
Golf Course in October 2021 Adam/Bill Host annual Arbor Day event
Improve City
Infrastructure
COMPLETED: Held Arbor Day
at Gilroy Golf Course on October
29. Planted 6 Trees; Modify how
site is selected in the future?
Raise funds for Recreation
Division Youth Scholarship
Continue to raise funds for Recreation
Youth Scholarship Fund N/A
Ensure Neighborhood
Equity
Exchange Club donated $300 to
the RDYS Fund in December
2021
Monitor city parks
Continue to provide updates and share ideas
with park staff about city’s parks;
commissioners are responsible for reporting
on their park assignments at monthly
meetings All commissioners Keep staff abreast of state of parks
Improve City
Infrastructure
Ongoing (assign new park
assignments at retreat)
Complete Street Tree Brochure Complete public street tree brochure Pat/Bill Make available to public
Improve City
Infrastructure
Staff reviewed brochure with
Commissioner Bentson
Collaborate with other city
commissions and boards
Working with BPC on mile markers and
mapping. Angela Ongoing
Add mile markers to levee
Commissioners will install markers at
every mile throughout the levee, from
Sports Park to Hecker Pass Park.Bob
Markers in place throughout the
levee
Improve City
Infrastructure COMPLETED
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Packet Pg. 19 Attachment: PRC 2021 Work Plan 2.1.22 (3638 : Review 2021 Parks and Recreation Commission Work
Project Name Work
Lead
Commissioner
Deliverable in 12
months
City Council
Priority Status
Public Trail Maps
With the assistance from other
commissions, commissioners will assist
in identifying park amenities. Angela
Make progress on identifying
amenities for each park on digital
map.
Improve City
Infrastructure
Reached out to Museum about
background about each park; drafted
welcome message for each park;
continue to make edits; ACC
working on it too.
Sustainable Tree Program
Form committee and recommend
Alliance present to Council at a meeting.
Committee: Michelle, Bob,
Ermelindo
Inform Commission about best
practices
Ensure Neighborhood
Equity
Subcomittee met with City and
County staff as well as Our City
Forest. Tenative timeline and plan
have been developed.
Friends of Parks and
Recreation Foundation
Assist with the launch a philanthropic
organization dedicated to raising funds
for Gilroy’s parks and recreation services
Committee: Angela, Pat,
Terry
Lay the groundwork for privately-
run community-based organization
to be formed
Ensure Financial
Stability
Official name is Friends of Gilroy Parks
and Recreation Foundation. Completed
the State documents; awaiting the 501c3
certification. Now seeking board
members; have an organization logo in
the works.
Making Parks and Recreation
Programs more accessible (pre-
Master Plan)
Incorporating an equity lens within the
city's parks and recreation Michelle
Ensure Neighborhood
Equity
Published Spanish/English
Recreation Activity Guide
Rev. February 1, 2022
Not On 2021 Work Plan but Discussed
Explore Opportunities for Futsal Court
Docents/volunteers on Levee
Promote Recreation Programs & Parks = Health & Wellness
Parks Design Standards Review (follow up with Pat and Bill)
Input on Programming Options for Senior Center (post-Covid)
Universal Access
Recording Audio of Parks
10.A.a
Packet Pg. 20 Attachment: PRC 2021 Work Plan 2.1.22 (3638 : Review 2021 Parks and Recreation Commission Work
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Recreation Division Updates
Meeting Date: February 15, 2022
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Review Recreation Division updates and provide comment.
Executive Summary
Here are the latest happenings in the Recreation Division:
• Aquatics Pool Operator (RFP) – The proposal to contract the services of an
independent operator was approved by City Council. The pool is scheduled to
be open to the public in June for swim lessons and recreation swimming. The
company owner and her team will be visiting the site in the coming weeks and
will begin her outreach for hiring and registration for lessons.
• Family Resource Center (FRC) update –City Council approved the agreement
and it has been finalized. In preparation of the transition, city staff is getting the
building ready for the new tenant (which included fumigation). Also, a meeting
has been scheduled with the key stakeholders that include neighborhood
groups and the program provider.
• Senior Services – Held a craft class on Friday, January 28. Also, AARP is
currently offering free tax services to local, income-eligible seniors.
• Mass Postcard distribution – in lieu of the publishing of the activity guide, staff
is preparing a two-side, bilingual postcard that will be mailed to all residents. It
will inform them that “we’ve gone digital” and information about the opening of
the Aquatics Center.
• Gilroy Little League (GLL) – Parks and recreation staff are working diligently to
accommodate GLL’s field requests in preparation for the spring season. They
have over 500 participants this year. GLL uses the Sports Park, Las Animas and
Christmas Hill.
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Packet Pg. 21
• Covid-19 Testing – continues to be offered to residents on a weekly basis
through the County Department of Public Health. Testing sites have been held at
San Ysidro Park and Las Animas Veterans Park.
• Del Rey Park – The playground at Del Rey is used by both residents and
students at the adjacent Luigi Aprea Elementary School. Fo r years, school
officials have had to balance public access while ensuring student safety when
school is in session (i.e., recess). The school is planning to build a playground
inside the fenced grounds, though, it’s scheduled to be open in August 2022. In
the meantime, the school has asked the City for permission to place temporary
signage at the park, informing residents that when students are present, park
users are asked to use the other playground at Del Rey. This will be in effect
until the end of this school year, June 10.
• Adopt A Park Brochure – see attachment.
Attachments:
1. Adopt a park brochure - Sponsorships copy_201505291510050077
11.A
Packet Pg. 22
Community Services Department
17575 Peak Avenue
Morgan Hill, CA 95037
408.310.4694 or nichole.parker@morganhill.ca.gov
The many parks, trails and
creeks make Morgan Hill a
family-friendly recreation
destination for South Santa
Clara County.
Sponsorships are now
available for park
beautification maintenance
and other projects to ensure
our parks are accessible and
safe for every vistor.
Honor or remember someone
special by dedicating a bench,
tree, or other structure in
their name.
Sponsora localpark!
11.A.a
Packet Pg. 23 Attachment: Adopt a park brochure - Sponsorships copy_201505291510050077 (3639 : Recreation
Dedicate an existing bench, tree, or other
approved/available structure for a term of 10 years.
Dedication plaques can accomodate up to two lines
of text, wording is provided by the donor.
Text can be changed at any time, for a fee of $500
(non-tax deductible).
• Name plaque on structure
• Logo & link on City of Morgan Hill website, Parks &
Recreation Sponsorships
Community Sponsors provide ongoing
general support for park beautification
and maintenance.
• Name recognition in the Recreation
Activity Guide (sponsorship must be
confirmed prior to printing deadlines)
• Logo & link on City of Morgan Hill website,
Parks & Recreation Sponsorships
Donations made in support of Morgan Hill’s parks, trails, and streets will support the maintenance
of beauty and accessibility of the park. Projects may include but are not limited to: maintaining or
replacing playground equipment, planting and maintaining plants and/or trees, adding or replacing
benches or irrigation systems, painting, and other maintenance projects as needed.
Dedicate a new bench, tree, or other approved
structure for a term of 10 years.
Dedication plaques can accomodate up to two
lines of text, wording is provided by the donor.
Text can be changed at any time, for a fee of $500
(non-tax deductible).
• Name plaque on structure
• Logo & link on City of Morgan Hill website, Parks
& Recreation Sponsorships
• Your name/logo on a sign, displayed at the park
• Name recognition in the Recreation Activity Guide
(sponsorship must be confirmed prior to printing
deadlines)
• Logo & link on City of Morgan Hill website, Parks &
Recreation Sponsorships
• Your name/logo on a sign, displayed at the park
• Name recognition in the Recreation Activity Guide
(sponsorship must be confirmed prior to printing
deadlines)
• Recognition plaque for your lobby or home
• Logo & link on City of Morgan Hill website, Parks &
Recreation Sponsorships
• Your name/logo on a sign, displayed at the park
• Name recognition in the Recreation Activity Guide
(sponsorship must be confirmed prior to printing
deadlines)
• Name on recognition plaque at City Hall
• Recognition plaque for your lobby or home
• Logo & link on City of Morgan Hill website, Parks &
Recreation Sponsorships
• Your name/logo on a sign, displayed at the park
• Name recognition in the Recreation Activity
Guide (sponsorship must be confirmed prior to
printing deadlines)
• One 1/4 page b&w ad for your business or
organization in the Recreation Activity Guide
(sponsorship must be confirmed prior to the
printing deadlines)
• Name on recognition plaque at City Hall
• Recognition plaque for your lobby or home
• Logo & link on City of Morgan Hill website, Parks
& Recreation Sponsorships
For more information on specific projects and
parks wish list items, please contact 408-776-7333
or visit www.helpmorganhillparks.com
Gold Level Sponsor
$2,500 - Annual
Platinum Level Sponsor
$5,000 - Annual
Existing Tribute Sponsor
$1,000 - 10 year term
Silver Level Sponsor
1,000 - Annual
New Tribute Sponsor
$5,000 - 10 year term
Community Sponsor
$1.00 and up
Diamond Level Sponsor
$10,000 or more - Annual
Make a difference in your community today.Support Morgan Hill Parks and Trails!
Morgan HillParks and Trails
11.A.a
Packet Pg. 24 Attachment: Adopt a park brochure - Sponsorships copy_201505291510050077 (3639 : Recreation
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Status of City Parks (report attached)
Meeting Date: February 15, 2022
Submitted By: Bill Headley
Prepared By: Adam Henig
Recommendation:
Receive parks report and comment.
Executive Summary
See attached report.
Attachments:
1. PRC Park Operations Report Feb_ 2022
11.B
Packet Pg. 25
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
City of Gilroy
Public Works Department
Parks and Landscape Division
MEMORANDUM
Date: February 15, 2022
To: Parks and Recreation Commission
CC: Daryl Jordan, Public Works Director
From: Bill Headley, Park Operations Supervisor
Subject: Public Works Park Operations Report
REPORT TO COMMISSION for February 2022
1. Street Tree Brochure was edited with the Public Works staff team and commissioner Bentson at
the end of 2021. Commissioner Pat will report on the status of plans for final draft review with the
PRC and brochure graphics.
2. Glen Loma development on the Christmas Hill Park west hillside trail is impacted until the
adjacent residential development is completed. The west property line park trail and service
road is partially open now with temporary fencing at Miller Ave. frontage. April 2022 is the
estimated full park restoration of park property line trail-service road.
3. Historic El Camino Real Road Marker was added to downtown. The installation of the
historic El Camino Real Road Bell marker and plaque, donated by the Gilroy 150 City
Anniversary Committee was completed in January. The old El Camino is the long state roadway
that runs through Gilroy to southern California. The pole and bell marker are an addition to the
Monterey Street Paseo between 5th and 6th street that provides a pedestrian pathway connecting
the Eigleberry St. public parking lot to downtown.
11.B.a
Packet Pg. 26 Attachment: PRC Park Operations Report Feb_ 2022 (3640 : Status of City Parks (report attached))
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
THANKS FOR HELPING TO KEEP OUR PARKS SAFE
When you notice something that you feel is a safety hazard or
that needs attention, no need to wait until the Parks & Recreation
Commission meeting to report it. Please call (408) 846-0460
during regular business hours, or the non-emergency after-hours
number, (408) 846-0350, to report.
4. Vandalism at Parks. Excessive vandalism occurring at Las Animas Veterans Park and Gilroy
Sports Park.
Parks / City Incident Reports
Public Works Operations
(See Future PRC Park Reports)
MAINTENANCE HIGHLIGHTS
Parks Section Weekly Highlight Reports Not Available
To report graffiti, please call the
Graffiti Hotline @ (408) 846-0395
11.B.a
Packet Pg. 27 Attachment: PRC Park Operations Report Feb_ 2022 (3640 : Status of City Parks (report attached))