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04/19/2022 Parks and Recreation Commission Regular Agenda Packet CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING APRIL 19, 2022 6:00 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 AGENDA Page 1 of 3 KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT cityclerk@cityofgilroy.org PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Division at (408) 846-0460 or Rec@cityofgilroy.org. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meetin g. (28CFR 35.102- 35.104 ADA Title II) Materials related to an item on this agenda submitted to the City of Gilroy Parks and Recreation Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at Senior Center, 7371 Page 2 of 3 Hanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org. I. CALL TO ORDER II. ROLL CALL Chair: Theresa Graham 12/23 Vice Chair: Patricia Bentson 12/24 Angela Reinert 12/23 Ermelindo Puente 12/23 Eric Arredondo 12/25 Sergio Patterson 12/25 III. FLAG SALUTE IV. SECRETARY'S REPORT V. APPROVAL OF MINUTES A. February 15, 2022 VI. APPROVAL OF AGENDA VII. INTRODUCTIONS A. Sergio Patterson VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA IX. NEW BUSINESS A. Development of 2022 Parks and Recreation Commission Work Plan 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Motion and approve a 2022 Parks and Recreation Commission Work Plan that is in alignment with City Council's priorities. X. OLD BUSINESS XI. COMMISSIONER PARK REPORTS & COMMENTS Park Assignments o Chair Graham - El Roble, Las Animas Veterans Park, Sunrise o Vice Chair Bentson - Cydney Casper, Christmas Hill, Rainbow o Commissioner Arredondo - Forest Street, Los Arroyos, MIller o Commissioner Patterson - o Commissioner Puente - Butcher, Renz, San Ysidro o Commissioner Reinert - Uvas/Gilroy Sports Park, Hecker Pass, Village Green o VACANT - Carriage Hills, Del Rey Page 3 of 3 XII. Future Commissioner Initiated Agenda Item Commissioners can propose an agenda item for a future meeting. To place on an item on the agenda, it must have majority support (4) from the commission. XIII. STAFF COMMENTS A. Energizer Station - Volunteer opportunity B. Resignation of Commissioner Pineda XIV. ADJOURNMENT CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING FEBRUARY 15, 2022 6:00 p.m. Virtual Meeting via Gilroy, CA 95020 MINUTES Page 1 of 3 I. CALL TO ORDER – 6:05 p.m. II. ROLL CALL Attendee Name Title Status Pat Bentson Commissioner Present Theresa Graham Vice Chair Present Ermelindo Puente Commissioner Present Angela Reinert Commissioner Present Eric Arredondo Commissioner Present Efren Pineda Commissioner Absent III. FLAG SALUTE IV. SECRETARY'S REPORT The Parks and Recreation Commission agenda was posted online on and posted in the City Hall kiosk on February 10, 2022. V. APPROVAL OF MINUTES A. Parks and Recreation Commission - Regular Meeting - Jan 18, 2022 6:00 PM - Commissioner Reinert motioned to approve. Commissioner Puente seconded. Motion passed 5-0-0. VI. APPROVAL OF AGENDA Commissioner Reinert motioned to approve. Commissioner Bentson seconded. Motion passed 5 -0-0. VII. INTRODUCTIONS A. New Commissioner – Eric Arredondo introduced himself. VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA – Atom Biggs of Gilroy explained the need for additional traffic mitigation safety measures for the Uvas Creek Levee Trail. He recommended signage that is being used by the City of Mountain View. The focus is to protect walkers from speeding cyclists. Staff 5.A Packet Pg. 4 Minutes Acceptance: Minutes of Feb 15, 2022 6:00 PM (APPROVAL OF MINUTES) Page 2 of 3 explained that a traffic review needs to be undertaken to identify the measures that should be applied. Staff will follow up with Mr. Biggs. IX. NEW BUSINESS A. Update on Consolidation of Bicycle Pedestrian Commission – Management Analyst Bryce Atkins explained the new role the Commission has in the absorption of the Bicycle Pedestrian Commission. This included managing the Measure B funds; Safe Routes to School; Community Events; Bike Fund; and Bike Fix-it Stations. He explained that the Commission does not need to necessarily absorb all the duties, but should consider finding ways to integrate it into their future work plans. B. Reschedule Annual Parks and Recreation Commission Retreat Meeting, March 5, 2022 - There were two commissioners who requested to have the retreat date changed from March 5. Henig recommended keeping it in March, so the Commission can begin their new work p lan. Chair Graham suggested Saturday, March 26, 2022. Bentson motioned to change the retreat date from March 5 to March 26. Reinert seconded. Motion passed 5-0-0. C. Selection of Park Assignment – The commissioners selected their new park assignments for 2022. • Butcher Park - Puente • Carriage Hills Park - Pineda • Christmas Hill Park - Bentson • Cydney Casper Park - Bentson • Del Rey Park – Pineda • Uvas Creek/Gilroy Sports Park - Reinert • El Roble Park – Graham • Forest Street Park – Arredondo • Hecker Pass Park - Reinert • Las Animas Veterans Park - Graham • Los Arroyos Park - Arredondo • Miller Park - Arredondo • Rainbow Park - Bentson • Renz Park – Puente • San Ysidro Park – Puente • Sunrise Park - Graham • Village Green – Reinert X. OLD BUSINESS A. Review of 2021 Parks and Recreation Commission Work Plan – Aside from street tree review, which is currently on pause, there were no updates. XI. DEPARTMENT UPDATES A. Recreation Division Updates – Henig reported on the Recreation Division. See staff report. B. Status of City Parks (report attached) Headley reported on the Parks Division. See staff report. 5.A Packet Pg. 5 Minutes Acceptance: Minutes of Feb 15, 2022 6:00 PM (APPROVAL OF MINUTES) Page 3 of 3 XII. COMMISSIONER PARK REPORTS & COMMENTS Park Assignments o Commissioner Bentson – Observed that a party did not clean-up much at Cydney Casper. Christmas Hill looked good. o Vice Chair Graham – Unable to visit her parks. o Commissioner Puente – All of his parks looked good. San Ysidro was very busy, which was good to see. o Commissioner Reinert – Unable to visit her parks. XIII. STAFF COMMENTS – none. XIV. ADJOURNMENT – 7:44 p.m. Adam Henig Recording Secretary Recreation Division 5.A Packet Pg. 6 Minutes Acceptance: Minutes of Feb 15, 2022 6:00 PM (APPROVAL OF MINUTES) PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Development of 2022 Parks and Recreation Commission Work Plan Meeting Date: April 19, 2022 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Motion and approve a 2022 Parks and Recreation Commission Work Plan that is in alignment with City Council's priorities. Executive Summary The Parks and Recreation Commission is tasked with developing an annual work plan that is aligned with the current City Council priorities: ✓ Develop a Financially Resilient Organization that Relies on Local Revenues and Resources ✓ Maintain and Improve City Infrastructure Including Streets, Facilities, and Incorporates Green Energy Practices ✓ Promote Economic Development Activities that Create Opportunities for Quality Employment and Increase the City's Tax Base ✓ Ensure Neighborhood Equity from City Services Including Public Safety, Streets, Parks, and Recreation ✓ Promote Availability of Safe, Affordable Housing for all Gilroy Residents Items from the previous work plan can be carried over. See attachment. It is also an opportunity to add new items. Commissioners should consider the following when proposing an item to add to the commission work plan: • Expected time spent by both commissioner(s) and city staff • Budgeted amount for each proposed item. The Commission will have an opportunity to motion and approve the work plan. 9.A Packet Pg. 7 Attachments: 1. 2021 Work Plan 9.A Packet Pg. 8 2021 Parks and Recreation Commission Work Plan Project Name Work Lead Commissioner/ Staff Deliverable in 12 months City Council Priority Status Review Capital Improvement Projects Recommend to Council CIP items for upcoming budget cycle N/A Completed Improve City Infrastructure COMPLETED: Made recommendations during March 2021 meeting Advocate for Park Master Plan/new park development Recommend to Council for upcoming budget cycle N/A Completed Improve City Infrastructure COMPLETED: Made recommendations during March 2021 meeting Training Opportunities for Commissioners Participate in virtual training through California Association of Parks and Recreation Commissioners and Boards Members N/A Attend parks tour from parks supervisor Attended CAPRCB sponsored training in March 2021; Parks tour from Bill will be delayed due to Covid Host Arbor Day Plant 10-12 trees at Gilroy Municipal Golf Course in October 2021 Adam/Bill Host annual Arbor Day event Improve City Infrastructure COMPLETED: Held Arbor Day at Gilroy Golf Course on October 29. Planted 6 Trees; Modify how site is selected in the future? Raise funds for Recreation Division Youth Scholarship Continue to raise funds for Recreation Youth Scholarship Fund N/A Ensure Neighborhood Equity Exchange Club donated $300 to the RDYS Fund in December 2021 Monitor city parks Continue to provide updates and share ideas with park staff about city’s parks; commissioners are responsible for reporting on their park assignments at monthly meetings All commissioners Keep staff abreast of state of parks Improve City Infrastructure Commissioners continue to monitor city parks and report updates at meetings Complete Street Tree Brochure Complete public street tree brochure Pat/Bill Make available to public Improve City Infrastructure Staff reviewed brochure with Commissioner Bentson Collaborate with other city commissions and boards Working with BPC on mile markers and mapping. Angela Mile marker completed; Mapping (no update) Add mile markers to levee Commissioners will install markers at every mile throughout the levee, from Sports Park to Hecker Pass Park.Bob Markers in place throughout the levee Improve City Infrastructure COMPLETED 9.A.a Packet Pg. 9 Attachment: 2021 Work Plan (3734 : Development of 2022 Parks and Recreation Commission Work Plan) Project Name Work Lead Commissioner Deliverable in 12 months City Council Priority Status Public Trail Maps With the assistance from other commissions, commissioners will assist in identifying park amenities. Angela Make progress on identifying amenities for each park on digital map. Improve City Infrastructure Reached out to Museum about background about each park; drafted welcome message for each park; continue to make edits; ACC working on it too. Sustainable Tree Program Form committee and recommend Alliance present to Council at a meeting. Committee: Michelle, Bob, Ermelindo Inform Commission about best practices Ensure Neighborhood Equity Subcomittee met with City and County staff as well as Our City Forest. Tenative timeline and plan have been developed. Friends of Parks and Recreation Foundation Assist with the launch a philanthropic organization dedicated to raising funds for Gilroy’s parks and recreation services Committee: Angela, Pat, Terry Lay the groundwork for privately- run community-based organization to be formed Ensure Financial Stability Official name is Friends of Gilroy Parks and Recreation Foundation. Completed the State documents; awaiting the 501c3 certification. Now seeking board members; have an organization logo in the works. Making Parks and Recreation Programs more accessible (pre- Master Plan) Incorporating an equity lens within the city's parks and recreation Michelle Ensure Neighborhood Equity Published Spanish/English Recreation Activity Guide Rev. March 10, 2022 Not On 2021 Work Plan but Discussed Explore Opportunities for Futsal Court Docents/volunteers on Levee Promote Recreation Programs & Parks = Health & Wellness Parks Design Standards Review (follow up with Pat and Bill) Input on Programming Options for Senior Center (post-Covid) Universal Access Recording Audio of Parks 9.A.a Packet Pg. 10 Attachment: 2021 Work Plan (3734 : Development of 2022 Parks and Recreation Commission Work Plan)