07/19/2022 Parks and Recreation Commission Regular Agenda Packet
CITY OF GILROY
PARKS AND RECREATION COMMISSION
REGULAR MEETING
JULY 19, 2022
6:00 p.m.
City Council Chambers
7351 Rosanna Street
Gilroy, CA 95020
AGENDA
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KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review. FOR MORE
INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE,
TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION
OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF
AT cityclerk@cityofgilroy.org
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the
meeting, each person wishing to speak should prepare a presentation of not more than
three (3) minutes. Persons wishing to address the Commission are requested, but not
required, to complete a Speaker’s Card located at the entrances. Completion of this
speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if
a card is completed or not. Speaker’s slips should be submitted to the Secretary
BEFORE this portion of the meeting begins. Anyone wishing to address the Commission
on any other item on this AGENDA is requested, but not required, to fill out a speaker’s
slip as well and submit it to the Secretary BEFORE the Commission takes action on the
item.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the Recreation Division at (408) 846-0460 or
Rec@cityofgilroy.org. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meetin g. (28CFR 35.102-
35.104 ADA Title II)
Materials related to an item on this agenda submitted to the City of Gilroy Parks and
Recreation Commission after distribution of the agenda packet are available for public
inspection with the agenda packet in the Recreation Division at Senior Center, 7371
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Hanna Street during normal business hours. These materials are also available with the
agenda packet on the City website at www.cityofgilroy.org.
I. CALL TO ORDER
II. ROLL CALL
Chair: Theresa Graham 12/23 Vice Chair: Patricia Bentson 12/24
Angela Reinert 12/23 Ermelindo Puente 12/23
Eric Arredondo 12/25 Sergio Patterson 12/25
III. FLAG SALUTE
IV. SECRETARY'S REPORT
V. APPROVAL OF MINUTES
A. June 21, 2022
VI. APPROVAL OF AGENDA
VII. INTRODUCTIONS
VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
IX. NEW BUSINESS
X. OLD BUSINESS
A. Review and Modify 2022 Parks and Recreation Commission Work Plan
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Review 2022 Parks and Recreation Commission Work Plan and
motion to approve replacing "User Group Survey" with "Measure
B Education and Encouragement Fund Projects."
XI. DEPARTMENT UPDATES
A. Recreation Staff Report
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Review report and provide comment.
XII. COMMISSIONER PARK REPORTS & COMMENTS
Park Assignments
o Chair Graham - El Roble, Las Animas Veterans Park,
o Vice Chair Bentson - Cydney Casper, Christmas Hill, Rainbow
o Commissioner Arredondo - Forest Street, Los Arroyos, MIller
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o Commissioner Patterson - Carriage Hills, Del Rey, Sunrise
o Commissioner Puente - Butcher, Renz, San Ysidro
o Commissioner Reinert - Uvas/Gilroy Sports Park, Hecker Pass, Village
Green
XIII. BICYCLE & PEDESTRIAN ENCOURAGEMENT & EDUCATION UPDATE
XIV. STAFF COMMENTS
XV. FUTURE COMMISSIONER INITIATED ITEMS
Commissioners can propose an agenda item for a future meeting. To place
on an item on the agenda, it must have majority support (4) from the
commission.
XVI. ADJOURNMENT
CITY OF GILROY
PARKS AND RECREATION COMMISSION
REGULAR MEETING
JUNE 21, 2022
6:00 p.m.
City Council Chambers
7351 Rosanna Street
Gilroy, CA 95020
MINUTES
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I. CALL TO ORDER – 8:03 p.m.
II. ROLL CALL
Attendee Name Title Status
Pat Bentson Vice Chair Excused Absence
Theresa Graham Chair Present
Ermelindo Puente Commissioner Present
Angela Reinert Commissioner Present
Eric Arredondo Commissioner Present
Sergio Patterson Commissioner Present
III. FLAG SALUTE
IV. SECRETARY'S REPORT The Parks and Recreation Commission agenda was
posted online on and posted in the City Hall kiosk on June 16, 2022.
V. APPROVAL OF MINUTES
A. Parks and Recreation Commission - Regular Meeting - Apr 19, 2022 -
Commissioner Reinert motioned to approve. Commissioner Puente
seconded. Motion passed 5-0-0.
B. Parks and Recreation Commission - Regular Meeting - May 16, 2022
6:00 PM - Commissioner Patterson motioned to approve. Commissioner
Reinert seconded. Motion passed 5-0-0.
VI. APPROVAL OF AGENDA Commissioner Arredondo motioned to approve.
Commissioner Puente seconded. Motion passed 5 -0-0.
VII. PRESENTATION - “Uvas Creek Fish Habitat Improvement Project” by Valley
Water. Questions from commissioners included such topics as impact of drought
and unhoused population on the project;
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Packet Pg. 4 Minutes Acceptance: Minutes of Jun 21, 2022 6:00 PM (APPROVAL OF MINUTES)
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VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - none
IX. NEW BUSINESS
A. Valley Transportation Authority's (VTA) 2016 Measure B Bicycle &
Pedestrian Program Category – VTA staff presented about the Measure B
program that the Parks & Recreation Commission will now oversee, which
was previously managed by the Bicycle and Pedestrian Commission. VTA
staff provided an overview of the Measure B program and the role of the
commissioners, who will assist with updating the project categories. City
staff will serve as the intermediary between VTA and commissioners.
The deadline to update the project categories for Fiscal Year 2023 is
October 1, 2022.
B. Parks and Recreation Staff Appreciation Breakfast by Parks and
Recreation Commission – Commissioners want to host a parks and
recreation staff appreciation breakfast at the Senior Center on September
22, 2022. When the date is closer, commissioners will figure out who is
bringing what dish. Motion to approve made by Reinert. Motion seconded by
Patterson. Motion passed 5-0-0.
X. OLD BUSINESS
A. Review 2022 Parks and Recreation Commission Work Plan – updates
included tabling opportunities at Downtown Live. Staff liaison Henig
provided available dates. Commissioners asked to incorporate Measure B
projects to the work plan and delete the park user survey.
XI. BICYCLE & PEDESTRIAN ENCOURAGEMENT & EDUCATION UPDATE –
Per a request from commissioners at a previous meeting, Henig provided
the Bicycle Pedestrian Commission work plan in the meeting packet. He
also announced Gilroy’s representative has resigned.
XII. DEPARTMENT UPDATES
A. Recreation Staff Report Henig reported on the Recreation Division. See
staff report.
B. Status of City Parks (report attached) Headly reported on the Parks
Division. See staff report.
XIII. COMMISSIONER PARK REPORTS & COMMENTS
Park Assignments
o Chair Graham – no update
o Vice Chair Bentson - absent
o Commissioner Arredondo - everything is fine.
o Commissioner Patterson – Inquired about having more shade at the
parks; wants to add a fix it station to the Measure B project list; stated parks
are clean.
o Commissioner Puente – Forest and San Ysidro look good. Butcher needs
more water.
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Packet Pg. 5 Minutes Acceptance: Minutes of Jun 21, 2022 6:00 PM (APPROVAL OF MINUTES)
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o Commissioner Reinert – Impressed by the hard-working park staff who
work outdoor during those 100+ degree days.
XIV. FUTURE COMMISSIONER INITIATED ITEMS - none
XV. STAFF COMMENTS – Henig announced that the renaming of the museum
research room will be on the August 15 Council agenda. Headley informed
commissioners that this will be his last meeting due to staffing needs for park
operations.
XVI. ADJOURNMENT – 8:00 p.m.
AH
Adam Henig
Recording Secretary
Recreation Division
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Packet Pg. 6 Minutes Acceptance: Minutes of Jun 21, 2022 6:00 PM (APPROVAL OF MINUTES)
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Review and Modify 2022 Parks and Recreation Commission Work
Plan
Meeting Date: July 19, 2022
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Review 2022 Parks and Recreation Commission Work Plan and motion to approve
replacing "User Group Survey" with "Measure B Education and Encouragement Fund
Projects."
Executive Summary
On April 19, 2022, the Parks and Recreation Commission held a retreat and adopted a
new work plan, which reflects what the commission will be working on during the
calendar year.
The Parks and Recreation Commission’s work plan should be aligned with the current
City Council priorities:
✓ Develop a Financially Resilient Organization that Relies on Local Revenues and
Resources
✓ Maintain and Improve City Infrastructure Including Streets, Facilities, and
Incorporates Green Energy Practices
✓ Promote Economic Development Activities that Create Opportunities for Quality
Employment and Increase the City's Tax Base
✓ Ensure Neighborhood Equity from City Services Including Public Safety, Streets,
Parks, and Recreation
✓ Promote Availability of Safe, Affordable Housing for all Gilroy Residents
At each monthly meeting, the Commission will review its work plan to ensure th e
assignments are completed or in the process of being completed.
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On June 19, the Commission requested to modify the work plan. It was proposed to
replace the "User Group Survey" with "VTA Measure B Education and Encouragement
Fund Projects."
Attachments:
1. PRC 2022 Work Plan 6.22.22
2. 2016MB_BikePed_Gilroy_ParksRecCommission_June2022
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Project Name Work
Lead
Commissioner/
Staff
Deliverable in 12
months
City Council
Priority Status
Host Arbor Day
Develop a community event around
Arbor Day; Tout achievements
(background on Arbor Day)Bill/Adam Host annual Arbor Day event
Improve City
Infrastructure Fall event; no update
Training Opportunities for
Commissioners
Participate in parks and recreation
training opportunities Pat
Pat will share upcoming
opportunities
Complete Street Tree Brochure Complete public street tree brochure Pat/Bill Make available to public
Improve City
Infrastructure
Completed Draft #2; working on
next draft
Monitor city parks
Continue to provide updates and share ideas
with park staff about city’s parks;
commissioners are responsible for reporting
on their park assignments at monthly
meetings All commissioners Keep staff abreast of state of parks
Improve City
Infrastructure
Participate in Citywide Events
Meet and greet residents at special
events in the city; inform residents about
the Commission & parks and recreation Angela/Sergio Participate in 2-3+ events
Particpated in Bike to W herever
Day; Looking into Downtown Live
Develop/Investigate a plan of
what user group needs to do to
implement their idea (i.e.
pickleball, disc golf, etc.)
Pamphlet explaining: 1) Public Comment
2) Future Agenda? 3) Agendize for
meeting 4) Recommend?; Be prepared
for costs, location, information, design,
etc. Pat/Eric
Provide information (simplified) of
what is the PRC role on this topic
Pat and Eric will report back on
any findings
Promote Safety at City Parks by
obtaining User Feedback Survey users about park usage; Sergio PAUSE
Not On 2022 Work Plan but Discussed
Promotion of recreational activities
GIS/Park amenities Revised: June 8, 2022
Add Mile marker (complete extension) for trail
More adult exercise equipment at city parks
Special event (reading, arts, etc.) at a city park
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Packet Pg. 9 Attachment: PRC 2022 Work Plan 6.22.22 (3879 : Review and Modify 2022 Parks and Recreation
6/13/2022
4
7
Bicycle&Pedestrian Education&Encouragement
•Promote,educate,encourage
safewalkingorcycling
•Communicatebenefitsof
walking&cycling
•Communicatetherights&
responsibilitiespedestrians,
cyclists&motorists
8
Bicycle&Pedestrian Education&Encouragement
•Distributionbasedon
population
•CountywideeffortsbyVTA&
SantaClaraCo.PublicHealth
•Annualprogramofprojects
•Reportingrequirements
7
8
10.A.b
Packet Pg. 10 Attachment: 2016MB_BikePed_Gilroy_ParksRecCommission_June2022 (3879 : Review and Modify 2022 Parks and Recreation Commission
6/13/2022
5
FY2021ProposedProjectsͲ FourMainCategories
9
SafeRoutesto
School(SRTS)
Community
Engagement/
SafetyEducation
Programs
Creation&
Distributionof
Incentives
SpecialBicycle/
PedestrianEvents
Gilroy’sFY2022E&EProgramofProjects
10
SupportBike&Ped
Commission
Community
Engagement
Activities
EstablishData
Tracking system
&surveyresults
BikeͲtoͲWork
DayEvent
SafeRoutesto
School(SRTS)
Walk ͲnͲRoll
Banners
GISBike&Ped
Route Map
9
10
10.A.b
Packet Pg. 11 Attachment: 2016MB_BikePed_Gilroy_ParksRecCommission_June2022 (3879 : Review and Modify 2022 Parks and Recreation Commission
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Recreation Staff Report
Meeting Date: July 19, 2022
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Review report and provide comment.
Here are the latest happenings in the Recreation Division:
• Christopher High School Aquatics Center – Earlier this month, Swimming
Swan—the contract provider managing the pool operations—provided the City
with its latest numbers:
o 863 swim lesson registrations (group & private); 89% group lessons
o 92% of lesson participants are residents.
o Recreation and lap swim is open Tuesday through Friday, 12-5pm, and
weekends, 11:30-6pm.
• Recreation Programs – Summer programs have reached the season’s midway
point. Popular camps include cooking, science, robotics, basketball, and soccer.
More than 1,100 registered participants for this season.
• July 4 Fireworks Display – City hosted its annual July 4 Fireworks Display at
Gilroy High School. Multiple departments and divisions are involved in the
planning of this event.
• Fall Activity Guide – Recreation will publish a Fall activity guide. More details to
come.
• Gilroy Youth Center – The Youth Center has close to 100 students registered
for the summer program, which began on June 27 and will run through early
August. Camp is located at Cesar Chavez Gym at Gilroy Prep.
• Council Presentation – On August 15, Chair Graham will present a slideshow to
the City Council for the annual Parks & Recreation Commission presentation.
• Downtown Live – Commissioners Arredondo and Reinert tabled on behalf of the
commission at the July 7 Downtown Live event.
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