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10/18/2022 Parks and Recreation Commission Regular Agenda Packet CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING OCTOBER 18, 2022 6:00 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 AGENDA Page 1 of 3 KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT cityclerk@cityofgilroy.org PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Division at (408) 846-0460 or Rec@cityofgilroy.org. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meetin g. (28CFR 35.102- 35.104 ADA Title II) Materials related to an item on this agenda submitted to the City of Gilroy Parks and Recreation Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at Senior Center, 7371 Page 2 of 3 Hanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org. I. CALL TO ORDER II. ROLL CALL Chair: Theresa Graham 12/23 Vice Chair: Patricia Bentson 12/24 Angela Reinert 12/23 Ermelindo Puente 12/23 Eric Arredondo 12/25 Sergio Patterson 12/25 Luis Ramirez 12/22 III. FLAG SALUTE IV. SECRETARY'S REPORT V. APPROVAL OF MINUTES A. September 20, 2022 VI. APPROVAL OF AGENDA VII. INTRODUCTIONS A. Luis Ramirez VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA IX. NEW BUSINESS X. OLD BUSINESS A. Review 2022 Parks and Recreation Commission Work Plan 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Review 2022 Parks and Recreation Commission Work Plan. XI. Santa Clara Valley Transportation Authority Bicycle Pedestrian Advisory Committee update XII. DIVISION UPDATES A. Recreation Staff Report 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Review report and provide comment. B. Parks Staff Report Page 3 of 3 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Review report and provide comment. XIII. COMMISSIONER PARK REPORTS & COMMENTS Park Assignments o Chair Graham - El Roble, Las Animas Veterans Park, o Vice Chair Bentson - Cydney Casper, Christmas Hill, Rainbow o Commissioner Arredondo - Forest Street, Los Arroyos, MIller o Commissioner Patterson - Carriage Hills, Del Rey, Sunrise o Commissioner Puente - Butcher, Renz, San Ysidro o Commissioner Reinert - Uvas/Gilroy Sports Park, Hecker Pass, Village Green XIV. STAFF COMMENTS XV. ADJOURNMENT CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING SEPTEMBER 20, 2022 6:00 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 MINUTES Page 1 of 3 I. CALL TO ORDER – 6:07 p.m. II. ROLL CALL Attendee Name Title Status Theresa Graham Chair Present Pat Bentson Vice Chair Present Ermelindo Puente Commissioner Present Angela Reinert Commissioner Present Eric Arredondo Commissioner Present Sergio Patterson Commissioner Present III. FLAG SALUTE IV. SECRETARY'S REPORT - The Parks and Recreation Commission agenda was posted online on and posted in the City Hall kiosk on September 15, 2022 V. APPROVAL OF MINUTES A. Parks and Recreation Commission - Regular Meeting - Jul 19, 2022 6:00 PM - Commissioner Reinert motioned to approve. Commissioner Puente seconded. Motion passed 6-0-0. VI. APPROVAL OF AGENDA – Commissioner Bentson motioned to approve. Commissioner Puente seconded. Motion passed 6 -0-0. VII. INTRODUCTIONS 5.A Packet Pg. 4 Minutes Acceptance: Minutes of Sep 20, 2022 6:00 PM (APPROVAL OF MINUTES) Page 2 of 3 A. Daryl Jordan, Public Works Director – Mr. Jordan introduced himself to the Commission. B. Matt Jones, Deputy Public Works Director - Mr. Jones introduced himself to the Commission. He was asked about an issue regarding signage for e -bikes in the parks. He said he would investigate the matter further. VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA – none. IX. NEW BUSINESS A. Mayor Marie Blankley's Annual Report to the Parks & Recreation Commission – The Mayor expressed her gratitude to the commissioners for serving Gilroy. She emphasized the commission’s importance, as its the first body to review parks and recreation issues. Commissioners asked questions about the status of the Gilroy Sports Park and whether a commissioner can serve on Gilroy Gardens board of directors. B. Recommend Appointment to City Council of applicant for Valley Transportation Authority Bicycle & Pedestrian Advisory Committee (BIPAC) - The applicant is a cycle enthusiast; has worked with the Silicon Valley Bicycle Coalition; fixes bikes for the bike match program in Gilroy; and is passionate about transportation. Commissioner Arredondo motioned to approve. Vice Chair Bentson seconded. A motion passed 6-0-0 to recommend Eugene Bernosky to serve as the Gilroy representative for the Valley Transportation Authority Bicycle & Pedestrian Adv isory Committee. X. OLD BUSINESS A. Parks and Recreation Staff Appreciation Breakfast by Parks and Recreation Commission - The commissioners determined who was bringing what item to the annual appreciation breakfast on Thursday, September 22. Staff anticipated there would be 25 people present. B. Review 2022 Parks and Recreation Commission Work Plan – Updates to the work plan included: City staff is updating the street tree list, which will be included in the street tree brochure; For citywide events, Henig added to the work plan involvement with the senior center and, possibly, National Night Out; For Measure B, commissioners adopted the FY23 VTA Measure B E&E plan and will offer Bike to Wherever Day; They hope to add more items in the future such as hire a consultant and provide giveaways to encourage residents to participate in Bike to Wherever Day; For the park user survey, Commissioner Patterson will narrow down the number of questions, send a draft to commissioners and then have it go live. XI. DEPARTMENT UPDATES A. Recreation Staff Report Henig reported on the Recreation Division. See staff report. XII. COMMISSIONER PARK REPORTS & COMMENTS Park Assignments 5.A Packet Pg. 5 Minutes Acceptance: Minutes of Sep 20, 2022 6:00 PM (APPROVAL OF MINUTES) Page 3 of 3 • Chair Graham - At Las Animas Veterans Park, saw a tent in the handball court, likely put up by an unhoused individual. o Vice Chair Bentson – At Cydney Casper, the hop scotch is faded and there are trees missing and need to be replanted; At Christmas Hill, trees in the Parkside parking lot need more watering. o Commissioner Arredondo – All three parks look good. o Commissioner Patterson - At Carriage Hills, the water fountain is not working; At Del Rey, conflict with local school and community park users. It’s an ongoing issue. o Commissioner Puente – At San Ysidro, the park is receiving a lot of user activity. o Commissioner Reinert – At Sports Park, playground is in bad shape. The turf needs to be replaced; has holes in it. XIII. FUTURE COMMISSIONER INITIATED ITEMS None XIV. STAFF COMMENTS – none XV. ADJOURNMENT – 8:13p.m. AH Adam Henig Recording Secretary Recreation Division 5.A Packet Pg. 6 Minutes Acceptance: Minutes of Sep 20, 2022 6:00 PM (APPROVAL OF MINUTES) PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Review 2022 Parks and Recreation Commission Work Plan Meeting Date: October 18, 2022 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Review 2022 Parks and Recreation Commission Work Plan. Executive Summary On April 19, 2022, the Parks and Recreation Commission held a retreat and adopted a new work plan, which reflects what the commission will be working on during the calendar year. The Parks and Recreation Commission’s work plan should be aligned with the current City Council priorities: ✓ Develop a Financially Resilient Organization that Relies on Local Revenues and Resources ✓ Maintain and Improve City Infrastructure Including Streets, Facilities, and Incorporates Green Energy Practices ✓ Promote Economic Development Activities that Create Opportunities for Quality Employment and Increase the City's Tax Base ✓ Ensure Neighborhood Equity from City Services Including Public Safety, Streets, Parks, and Recreation ✓ Promote Availability of Safe, Affordable Housing for all Gilroy Residents At each monthly meeting, the Commission will review its work plan to ensure the 10.A Packet Pg. 7 assignments are completed or in the process of being completed. Attachments: 1. PRC 2022 Work Plan 10.4.22 10.A Packet Pg. 8 Project Name Work Lead Commissioner/ Staff Deliverable in 12 months City Council Priority Status Host Arbor Day Develop a community event around Arbor Day; Tout achievements (background on Arbor Day)Adam Host annual Arbor Day event Improve City Infrastructure TBA Training Opportunities for Commissioners Participate in parks and recreation training opportunities Pat CPRS Mini-conference in Morgan Hill on November 10 Complete Street Tree Brochure Complete public street tree brochure Pat/Bill Make available to public; update street tree list Improve City Infrastructure Working on next draft; Our City Forest working with COG about demonstration garden at CHP Monitor city parks Continue to provide updates and share ideas with park staff about city’s parks; commissioners are responsible for reporting on their park assignments at monthly meetings All commissioners Keep staff abreast of state of parks Improve City Infrastructure Commissioners will continue to monitor their assign parks and report findings to city staff Participate in Citywide Events Meet and greet residents at special events in the city; inform residents about the Commission & parks and recreation Angela/Sergio Participate in 2-3+ events Participated in Bike to W herever Day; Tabled at Downtown Live on July 7 and July 28. Senior Center Luau VTA Measure B Bicycle and Pedestrian Education and Encouragement Fund Submit project ideas to VTA for consideration of Measure B funds; eligible projects must be focused on pedestrian and bicycle education and encouragement Adam Host Bike to W herever Day 2023 and follow through on other approved projects Ensure Neighborhood Equity from City Services Staff submitted FY23 projects to VTA; Increase advertising and # of participants for "Bike to Wherever Day" Understanding Community Sentiment at City Parks by obtaining User Feedback Survey users about park usage Sergio Determine a goal for number of residents to participate in survey Improve City Infrastructure Review latest survey. Not On 2022 Work Plan but Discussed Promotion of recreational activities GIS/Park amenities Rev. October 13, 2022 Add Mile marker (complete extension) for trail More adult exercise equipment at city parks Special event (reading, arts, etc.) at a city park 10.A.a Packet Pg. 9 Attachment: PRC 2022 Work Plan 10.4.22 (3998 : Review and Modify 2022 Parks and Recreation PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Recreation Staff Report Meeting Date: October 18, 2022 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Review report and provide comment. Here are the latest happenings in the Recreation Division: • Creek Clean-up – On Saturday, September 17, it was the annual statewide Coastal/Creek Cleanup Day at Christmas Hill Park. The Recreation Division signed up 75 volunteers (twice as many as we had in May). Approximately 365 pounds of trash and 116 pounds of recyclable material was collected from Uvas Creek. Items collected included a car tire, mattress, chair, metal poles, suitcase, a bike tire, and hundreds of bottle caps. Gilroy was part of a larger effort. Altogether, in Santa Clara County, 1,010 volunteers removed 25,680 pounds of litter on this cleanup day. • Family Resource Center update – In April, Catholic Charities (CC) began their work as the provider at the Family Resource Center at San Ysidro Park. However, in mid-August, they announced that they will no longer be able to serve as the provider. The County of Santa Clara and First 5 California are determining next steps. Meanwhile, the Center is being fully utilized with a variety of activities including a painting class (see photo), cooking class, Covid-19 testing, food distribution, community meetings and dance classes. • 2023 Winter/Spring Activity Guide – Recreation staff is working on the next activity guide, which will be published in November and will feature clas ses that begin in January and run through May. • Recreation Programs – The new youth soccer league has over 100 participants. Games are held at Gilroy Sports Park. The league is run by an 12.A Packet Pg. 10 Audax Soccer. The Winter Youth Basketball League begins in November and features three age divisions (K-1, 2-3, 4-5). Games and practices will take place on Saturdays at Solorsano Middle School Gym through January. • Senior Walking Group – Every Monday, approximately twenty seniors participate in a morning walking group led by our staff. We are looking for able- body volunteers who are interested in leading the group. • Adaptative Program – The first Adaptive special event since Covid will take place on Friday, October 14 at the Senior Center. It’s a Halloween-themed dance. • Spirits! – Staff is preparing for Sprits, which is an annual special event that coincides with Dia De Los Muertos. It will take place at San Ysidro Park on Saturday, October 29, and features games, crafts, and “Trunk or Treat.” 12.A Packet Pg. 11 PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Parks Staff Report Meeting Date: October 18, 2022 Submitted By: Matt Jones Prepared By: Adam Henig Recommendation: Review report and provide comment. Deputy Public Works Director Matt Jones will update the Commission about a proposed e-Bike policy at City Parks and will be seeking feedback from Commissioners. In addition, the following topics will be discussed: 1. Sports Park playground footing replacements RFP 2. San Ysidro Benches, pergola, concrete pad, upgraded lights and new BBQ’s RFP 3. Las Animas Bathrooms & Swing gate installation 4. Tree Demonstration Site Christmas Hill Park planned planting early December 5. Arbor Day early to mid-December at Christmas Hill Park Tree Demonstration Site or a different park if wanting sooner? 6. Park Safety/Park Hours 7. Questions? 12.B Packet Pg. 12