04/27/2021 Bicycle Pedestrian Commission Regular Agenda PacketBicycle Pedestrian Commission Meeting Agenda
April 23, 2021
Page 1
CITY OF GILROY
BICYCLE PEDESTRIAN COMMISSION
REGULAR MEETING
AGENDA
Tuesday, April 27, 2021
6:00 p.m.
PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED.
THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE
GOVERNOR’S EXECUTIVE ORDER N-29-20
MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org.
In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email
options for comments at this meeting. The public is encouraged to participate in the meeting as
follows:
VIEW THE MEETING LIVE ON FACEBOOK
https://www.facebook.com/GilroyCityHall Meetings
PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY
THE BICYCLE PEDESTRIAN COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR
DURING THE MEETING TO CHRISTINA RUIZ AT Christina.Ruiz@ci.gilroy.ca.us AND MUST BE
RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM.
ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408)846-
0269, PRIOR TO 5:00 P.M. 04/27/2021. IMPORTANT: identify the Agenda Item Number or
PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of
each email into the public record.
In compliance with the Americans with Disabilities Act, and Governors Order N-29-20, the City will
make reasonable arrangements to ensure accessibility to this meeting. If you need special
assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the
meeting at (408) 710-0668.
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Bicycle Pedestrian Commission Meeting Agenda
April 23, 2021
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1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Patrick Flautt - Chairperson
Sean Reedy – Vice Chairperson
Alison Beach
Kristen Robbins
Nirza Starks
4. COMMISSION SECRETARY’S REPORT ON POSTING THE AGENDA
5. CEREMONIAL ITEMS – AWARDS AND PRESENTATIONS
None
6. PRESENTATIONS TO COMMISSION
A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA, BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE BICYCLE
PEDESTRIAN COMMISSION Please limit your comments to 3 minutes
(This portion of the meeting is reserved for persons desiring to address the commission
on matters not on the agenda. The law does not permit Commission action or extended
discussion of any item not on the agenda except under special circumstances. If
Commission action is requested, the Commission may place the matter on a future
agenda.)
B. Valley Transportation Authority Bicycle Pedestrian Advisory Committee (VTABPAC) Report:
1. Report: Carolyn Schimandle, VTABPAC Member
2. Public Comment
3. Possible Action: Receive Oral Report and Provide Comments
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE.
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, boards, task forces, councils and other agencies of the City exist to conduct
the people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION
OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT
(408)846-0205/LeeAnn.McPhillips@ci.gilroy.ca.us
Materials related to an item on this agenda submitted to the Bicycle Pedestrian Commission after
distribution of the agenda packet are available for public inspection with the agenda packet on
the City website at http://www.cityofgilroy.org/AgendaCenter
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Bicycle Pedestrian Commission Meeting Agenda
April 23, 2021
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7. CONSENT CALENDAR (reports attached)
All matters listed under the Consent Calendar are considered by the Commission to be routine and
will be enacted by one motion. There will be no separate discussion of these items unless a request
is made by a member of the Commission or a member of the public. Any person desiring to speak
on any item on the consent calendar should ask to have that item removed from the consent
calendar prior to the time the Commission votes to approve. If removed, the item will be discussed
in the order in which it appears.
A. Minutes of the 3/23/2021 Meeting
B. Public Bike Fund Balance Sheet
8. OLD BUSINESS
A. Measure B Funded Education and Encouragement Update
1. Report: Chairperson Patrick Flautt
2. Public Comment
3. Possible Action: Receive Update and Provide Comments
B. FY22 and FY23 Capital Improvement Project Budget Update:
1. Report: Gary Heap
2. Public Comment
3. Possible Action: Receive Report and Provide Comments
C. Bicycle Pedestrian Commission Work Plan and Goals:
1. Report: Gary Heap
2. Public Comment
3. Possible Action: Receive Update and Provide Comments
D. Measure B Education and Encouragement Sub-Committee (Flautt, Beach, Starks):
1. Report: Committee
2. Topics
• Mask development and distribution
• Discussion on sourcing materials for Bike to Wherever Day
3. Public Comment
4. Possible Action: Motion to Approve the Purchase of Zoca Masks and Silicon Valley
Bike Coalition Bike to Wherever Day Materials
9. NEW BUSINESS
A. Dero-Bike Fix-It Station Parts Purchase :
1. Report: Chairperson Patrick Flautt
2. Public Comment
3. Possible Action: Motion to Approve Expenditure of $124.86 from the Public Bike
Fund to Purchase Dero-Fix It Station Parts
B. Correspondence:
1. Report: Chairperson Patrick Flautt
2. Public Comment
3. Possible Action: Receive Update and Provide Comments
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Bicycle Pedestrian Commission Meeting Agenda
April 23, 2021
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10. ORAL REPORTS BY COMMISSION MEMBERS
A. Chairperson Patrick Flautt
B. Vice Chairperson Sean Reedy
C. Commissioner Alison Beach
D. Commissioner Kristen Robbins
E. Commissioner Nirza Starks
11. STAFF UPDATES
12. AGENDA ITEMS FOR NEXT MEETING
ADJOURNMENT TO THE REGULAR MEETING OF MAY 25, 2021 AT 6:00 PM
Bicycle Pedestrian Commission Look – Ahead Calendar
The Bicycle Pedestrian Commission meets regularly on the fourth Tuesday of each month, at
6:00 p.m. If a holiday should fall on the regular meeting date (or the next day) the meeting will be
rescheduled to the following month.
May 2021
03 City Council Meeting (Regular Meeting), 6:00 p.m., Virtual Meeting
10 Youth Commission (Regular Meeting), 6:00 p.m., Virtual Meeting
11 Arts and Culture Commission (Regular Meeting), 6:30 p.m., Virtual Meeting
13 Planning Commission (Regular Meeting), 6:30 p.m., Virtual Meeting
17 City Council Meeting (Regular Meeting), 6:00 p.m., Virtual Meeting
18 Parks and Recreation Commission (Regular Meeting), 6:00 p.m., Virtual Meeting
All Meetings will be web-streamed at: https://www.facebook.com/GilroyCityHall Meetings
Bicycle Pedestrian Commission Workplan Schedule
• To be determined
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MINUTES OF BICYCLE PEDESTRIAN COMMISSION REGULAR MEETING
TUESDAY, March 23, 2021
1. CALL TO ORDER
6:08 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Patrick Flautt - Chairperson - present
Sean Reedy – Vice Chairperson - present
Alison Beach - present
Kristen Robbins - present
Nirza Starks - present
ALSO PRESENT
Gary Heap, Traffic Engineer
Nirorn Than, Engineer
Trevin Barber, Senior Management Analyst
Sheila Castillo, Recording Secretary
Christina Ruiz, Recording Secretary
4. COMMISSION SECRETARY’S REPORT ON POSTING THE AGENDA
The agenda for the Bicycle Pedestrian regular meeting was posted on Friday, March 19, 2021, at 3:30 p.m.
in the City Hall announcement window near the Council Chambers and online in keeping with provisions of
the California Brown Act.
5. CEREMONIAL ITEMS
None
6. PUBLIC PRESENTATIONS TO COMMISSION
A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN
THE SUBJECT MATTER JURISDICTION OF THE BICYCLE PEDESTRIAN COMMISSION
• None
B. Valley Transportation Authority Bicycle Pedestrian Advisory Committee (VTABPAC) Report:
• VTABPAC Member Carolyn Schimandle provided an oral report.
There were no public comments.
7. CONSENT CALENDAR
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The following items on the Consent Calendar were approved unanimously.
A. Minutes of the 2/23/2021 Regular Meeting
B. Public Bike Fund Balance Sheet
No public comments.
Com. Reedy motioned to approve; seconded by Com. Flautt.
Roll call vote to approve the Consent Calendar:
The motion passes unanimously. (5/0)
8. OLD BUSINESS
A. Measure B Funded Education & Encouragement Update:
• Mr. Heap provided information from the Valley Transportation Authority (VTA) of what
Measure B Education and Encouragement funds can be used for.
Funds must be used for services and/or purchase of material, such as:
• shirt, hats, logos and other materials in support of the program
• training
• to hire vendors for services (i.e., to conduct a bike rodeo, etc.)
Funds cannot be used for:
• donation of funds
No public comments.
There were no comments from the Commissioners.
B. FY22 and FY23 Capital Improvement Project Budget Recommendations:
• Mr. Heap and Mr. Barber provided an explanation of what the Commissioners will be asked
during this item. What projects would each Commissioner like to see move forward as
Capital Improvement projects.
No public comments.
Commissioners provided the items:
• Maintain $2k for training, with expectation that it may not all be used.
• Levy trail lighting, laying of conduit, ownership of land, help people feel safe at night
o Council has discussed lights on the levee trails. And there were some
environmental review issues with lighting disturbing animal life
• Downtown Monterey curb ramp program and sidewalk audit (Leavesley to Third is in
bad shape)
• Bike parking ordinance
• Bike lockers for safety of bikes, riders not comfortable leaving bikes on racks
because people take them anyway.
o Off the street, broad approach, just want citizens to be able to bike around
their normal day and have somewhere to park
o Need an assessment of some sort to determine areas, in addition to funding
for the lockers. Study and development of… including standards
• Statewide California conference biking one will be online
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• Statewide California walking conference not scheduled
• Enhanced trail head signage at Christmas Hill Park (PK2101)
• Mantelli/Kern Intersection is difficult during school hours
• Fix it stations on the levee trail
• Map with phone app compatibility
• QR Code for access to map
Commissioners requested a one page explanation of where the money comes from and
what it can be spent on. Interested expressed in working with GIS person on the map
project.
C. Bicycle Pedestrian Commission Work Plan and Goals:
• Mr. Heap asked the Commission for their ideas on work plan and goals.
No public comments.
Commission provided the following plans and goals:
• Support the community during the pandemic – Bike to Anywhere Day in May
• Be present in the community
• Use of E/E funds to provide encouragement in the community – provide Logo Masks
to the Community
• Prepare the City for an electric future
• Desire for BPC to participate in more community activities
• BPC Booth at various events – San Ysidro Park Events, National Night Out, Bike
Repair Event at Library
• Support schools in SRTS programs and activities - Fall
• Safe ways to bike on public roadways
• Signage talking about etiquette on bike paths and trails
• Support development of the Bike and Pedestrian Master Plan Development
D. Measure B Education & Encouragement Sub-Committee (Flautt, Beach, Starks):
• Com. Flautt stated there is the desire to purchase face masks, shirts and bags with Measure
B E&E funds.
• Sourcing of materials and pricing, to be voted on at next meeting.
o Masks – (500 adult, 500 children)
o Purchase of bags – 200
o Purchase of shirts – 200 shirts (50 small, 50 medium, 50 large and 50 x-
large)
No public comments.
Mr. Heap will find out if the Commission must follow the City’s purchasing policy to purchase
materials.
9. NEW BUSINESS
A. 2021 Board, Commission & Committee (BCC) Annual Presentations to City Council:
• Mr. Heap provided information on the annual presentation to City Council and asked what
dates the Commissioner would like to make their presentation.
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Possible dates for annual presentation to City Council:
o 1st choice – August 16th
o 2nd choice – September 20th
o 3rd choice – November 1st
There were no public comments.
Mr. Heap will provide the scheduled date to the Commission at the next meeting.
B. Glen Loma Ranch Rocky Knoll, Canyon Creek, Malvasia II Presentation:
• Mr. Heap introduced Chris Patton of Ruggeri-Jensen- Azar, who provided a power-point
presentation.
There were no public comments.
C. E-Bike Share Pilot Program - OutThink:
• Com Flautt introduced Brian Barnacle and Eli Slaydon who provided a presentation on the E-
Bike Share Pilot Program – Project Chrysalis.
Public comments: Carolyn Schimandle commented there is county-wide bike plan that was
approved in 2018. She will share this e-bike project information with the Valley Transportation
Agency. There were no other public comments.
Mr. Heap stated there are funds available through the Measure B E&E that can be used for items to
support this event.
D. Correspondence:
• Com. Flautt advised there are no items. There were emails received regarding support of the
Adventure Park.
There were no public comments.
There were no Commissioner comments.
10. COMMISSIONER’S REPORTS
A. Com. Flautt:
• Requesting volunteers for Bicycle Day at Gilroy Gardens on May 28th. A few hours to bicycle
around the Gilroy Gardens Park. More information to come.
• He was asked to join the hi-speed rail (San Jose to Merced) review board.
• Bike match program run by Z. Hilton who takes donated bikes and matches them to a person.
• Thank you to Sean Reedy for his Measure B E&E work and the bike pledge program.
• Replacing bike trail signage, working with Mr. Heap and R. Bedell of the City.
• Caltrain CAC Meeting provided update on their successful anti-theft “529 program”, where bikes
are registered in the program. Twenty-seven bikes have been recovered.
• Nomination for Bike Person of the Year - Eugene Bernosky
B. Com. Sean Reedy:
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• He is the alternate for the hi-speed rail review board.
C. Com. Beach:
• No report.
D. Com. Robbins:
• No report.
E. Com. Starks:
• No report.
11. STAFF UPDATES
No updates.
There were no public comments.
12. AGENDA ITEMS FOR NEXT MEETING
Report to BPC on interactive bike map
ADJOURN: 8:43 p.m. to the April 27, 2021 meeting at 6pm.
009
Public Bike Fund Balance Sheet 4/23/2021
Summary of Funds for 4th Quarter
FY 21
DONATIONS AND EXPENSES Revenue Expenses Balance
Current balance 794.53 -107.52 687.01
TOTAL AVAILABLE 687.01
TRAINING Revenue Expenses Balance
FY 21 Budget for Annual Training 2,000.00 0.00 2,000.00
TOTAL AVAILABLE 2,000.00
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2021 Work Plan
Gilroy Bike & Pedestrian Commission
2021 BPC Work Plan Items April May June July August September October November December
Provide Logo Masks to the Community X
Bike to Anywhere Day Support X
Create Etiquette Signage for Bike Trails X
Bike Repair Library Event X
BPC Booth for National Night Out X
Safe Routes to School Event X
National Walk to School Day Event X
Community Event - TBD X
Community Event – TBD X
2021 Gilroy Bike & Pedestrian Commission Goals
• Be Present in the Community Through the Use of the BPC Pop-Up at Citywide Events
• Support the Community During the Pandemic
• Use VTA Measure B Education/Encouragement Funds to Support Bike/Ped Activities
• Prepare the City for an Electric Future
• Support Safe Routes to School Activities
• Promote Safe Ways to Bike on Public Roads
• Support Development of the Bike and Pedestrian Master Plans
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QUOTATION
2021-413-GILROY BPAC
DATE
4-13-2021
Jakroo US
5906 Stoneridge Mall Rd
Pleasanton, CA 94588
800-485-7067 Shipping to:
Customer: City of Gilroy
Bicycle Coalition
Attn: Patrick Flautt
Patrick.Flautt@cityofgilroy.org
Terms: Prepaid
ARO: 2 Weeks from Order and Payment
Shipping to:
City of Gilroy Bicycle Coalition
Attn: Patrick Flautt
7680 Monterey St #205
Gilroy, CA 95020
email: Patrick.Flautt@cityofgilroy.org
QTY Product Unit Price Extended
500 Folding Adult Reusable Facemask 3.50$ 1,750.00$
500 Folding Youth Reusable Facemask 3.50$ 1,750.00$
1000 Subtotal 3,500.00$
Tax 315.00$
Shipping $80.00
Total: 3,895.00$
012
QUOTE CGLR041321
This is only an estimate
Team:City of Gilroy Bicycle Date 04.13.21
Contact:Patrick Flautt
Address:7680 Monterey St #205
Gilroy, CA 95020
Email:ebernosky@gmail.com
Day Phone
Style Name Color Quantity Price (each) Total
ZAT-2020C Sport facemask - adult gilroy 500 $7.00 $3,500.00
ZAT-2020k Sport facemask - kids gilroy 500 $7.00 $3,500.00
USPS Shipping (estimated) $40.00
Tax $542.50
Total $7,582.50
Notes: Shipping is by USPS PM, please advice if needed to sent with another currier company
Facemask features:
* Reusable, Washable and long lasting
* Have an opening for filter if wanted/needed
* Its design is excellent for sport activities
* Elastic around the neck allows rides not to lose it while riding, makes it easy to put on and slide down
when not needed.
* Light, you will barely notice you are wearing a facemask
Term and conditions:
Prices are determined by the quantity order per styles - tier in the price list
Project starts once mock-up/artwork has been approved and 50% deposit is received
If the order is less than $1,000 (one thousand dollars) it is required full payment
Production time is 4-6 weeks. (Artwork approved and deposit received to give ETA)
Custom orders are made by demand, no refunds or returns.
Shipping final quote send with final bill. Final payment due prior to shipping
Re-orders: the prices will be the same as the orignal order as long the artwork has no changes
013
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Silicon Valley Bicycle Coalition
PO Box 1927
San Jose, CA 95109 US
4082877259
acctpay@bikesiliconvalley.org
INVOICE
BILL TO
City of Gilroy BPAC
C/O: Patrick Flautt
7680 Monterey Street #205
Gilroy, CA 95020
INVOICE #1152
DATE 04/07/2021
DUE DATE 05/07/2021
TERMS Net 30
ACTIVITY DESCRIPTION QTY RATE AMOUNT
Taxable sales BTWD 2021 T-shirts 200 15.00 3,000.00T
Taxable sales BTWD 2021 tote bags 250 5.00 1,250.00T
SUBTOTAL 4,250.00
TAX 393.13
TOTAL 4,643.13
BALANCE DUE $4,643.13
015
From:Dero web@dero.com
Subject:Your Dero Bike Racks order receipt from April 8, 2021
Date:April 8, 2021 at 1:59 PM
To :zach.gbpc@gmail.com
Your Dero OrderYour Dero Order
Your order has been received and is now being processed. Your order details are
shown below for your reference:
Order #W78190
Product Quantity Price
Metal Head 3 $99.00
Subtotal:$99.00
Shipping:$12.00 via FedEx
Surcharge*:$4.95
Tax:$8.91
Payment Method:Credit/Debit Card
Total:$124.86
Customer details
Email: zach.gbpc@gmail.com
Billing address Shipping address
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