09/28/2021 Bicycle Pedestrian Commission Regular Agenda PacketBicycle Pedestrian Commission Meeting Agenda
September 28, 2021
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CITY OF GILROY
BICYCLE PEDESTRIAN COMMISSION
REGULAR MEETING
AGENDA
Tuesday, September 28, 2021
6:00 p.m.
PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED.
THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE
GOVERNOR’S EXECUTIVE ORDER N-29-20
MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org.
In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email
options for comments at this meeting. The public is encouraged to participate in the meeting as
follows:
VIEW THE MEETING LIVE ON FACEBOOK
https://www.facebook.com/GilroyCityHall Meetings
PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY
THE BICYCLE PEDESTRIAN COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR
DURING THE MEETING TO SHEILA CASTILLO AT Sheila.Castillo@ci.gilroy.ca.us AND MUST
BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM.
ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408)846-
0569, PRIOR TO 5:00 P.M. 09/28/2021. IMPORTANT: identify the Agenda Item Number or
PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of
each email into the public record.
In compliance with the Americans with Disabilities Act, and Governors Order N-29-20, the City will
make reasonable arrangements to ensure accessibility to this meeting. If you need special
assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the
meeting at (408) 710-0668.
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Bicycle Pedestrian Commission Meeting Agenda
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1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
Patrick Flautt - Chairperson
Sean Reedy – Vice Chairperson
Alison Beach
Kristen Robbins
Nirza Starks
4.COMMISSION SECRETARY’S REPORT ON POSTING THE AGENDA
5.CEREMONIAL ITEMS – AWARDS AND PRESENTATIONS
None
6.PRESENTATIONS TO COMMISSION
A.PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA, BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE BICYCLE
PEDESTRIAN COMMISSION Please limit your comments to 3 minutes
(This portion of the meeting is reserved for persons desiring to address the commission
on matters not on the agenda. The law does not permit Commission action or extended
discussion of any item not on the agenda except under special circumstances. If
Commission action is requested, the Commission may place the matter on a future
agenda.)
B.Valley Transportation Authority Bicycle Pedestrian Advisory Committee (VTABPAC) Report:
1. Report: None
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE.
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, boards, task forces, councils and other agencies of the City exist to conduct
the people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION
OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT
(408)846-0205/LeeAnn.McPhillips@ci.gilroy.ca.us
Materials related to an item on this agenda submitted to the Bicycle Pedestrian Commission after
distribution of the agenda packet are available for public inspection with the agenda packet on
the City website at http://www.cityofgilroy.org/AgendaCenter
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7.CONSENT CALENDAR (reports attached)
All matters listed under the Consent Calendar are considered by the Commission to be routine and
will be enacted by one motion. There will be no separate discussion of these items unless a request
is made by a member of the Commission or a member of the public. Any person desiring to speak
on any item on the consent calendar should ask to have that item removed from the consent
calendar prior to the time the Commission votes to approve. If removed, the item will be discussed
in the order in which it appears.
A.Minutes of the 8/24/2021 Meeting
B.Combined Fund Balance Sheet as of September 22, 2021
C.BPAC Chairperson Letters regarding:
1.The Garlic Industrial Subdivision Planned Urban Development (PUD) Project
8.OLD BUSINESS
A.Trail Signage Update
1.Report: Chairperson Patrick Flautt and Vice Chair Sean Reedy
2.Public Comment
3.Possible Action: Receive Update and Provide Comments
9.NEW BUSINESS
A.Presentation on Project 529
1.Report: Chairperson Patrick Flautt
2.Public Comment
3.Possible Action: Motion to Issue A Recommendation of Project 529’s Program to
the Gilroy City Council and the Gilroy Police Department
B.Presentation of the Measure B Education & Encouragement Funds Program of Projects
and Annual Report
1.Report: Bryce Atkins, Staff Liaison
2.Public comment
3.Possible Action: Motion for Commission Consensus to Submit the 2021 Annual
Report and the 2022 Program Of Projects
C.Correspondence:
1.Report: Chairperson Patrick Flautt
2.Public Comment
3.Possible Action: Receive Update and Provide Comments
10.ORAL REPORTS BY COMMISSION MEMBERS
A.Chairperson Patrick Flautt
B.Vice Chairperson Sean Reedy
C.Commissioner Alison Beach
D.Commissioner Kristen Robbins
E.Commissioner Nirza Starks
11.STAFF UPDATES
12.AGENDA ITEMS TO BE ADDED TO THE WORKPLAN
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Bicycle Pedestrian Commission Meeting Agenda
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ADJOURNMENT TO THE REGULAR MEETING OF OCTOBER 26, 2021 AT 6:00 PM
Bicycle Pedestrian Commission Look – Ahead Calendar
The Bicycle Pedestrian Commission meets regularly on the fourth Tuesday of each month, at
6:00 p.m. If a holiday should fall on the regular meeting date (or the next day) the meeting will be
rescheduled to the following month.
October 2021
04 City Council Meeting (Regular Meeting), 6:00 p.m., In-Person Meeting
07 Planning Commission (Regular Meeting), 6:30 p.m., Virtual Meeting
08 Library Commission (Regular Meeting), 7:00 p.m., Virtual Meeting
11 Personnel Commission (Regular Meeting), 5:30 p.m., Virtual Meeting
12 Arts and Culture Commission (Regular Meeting), 6:30 p.m., Virtual Meeting
12 Physically Challenged Board of Appeals (Regular Meeting), 9:00 a.m., Virtual Meeting
13 Housing and Neighborhood Revitalization Committee (Regular Meeting), 6:00 p.m., Virtual
Meeting
18 City Council Meeting (Regular Meeting), 6:00 p.m., In-Person Meeting
19 Parks and Recreation Commission (Regular Meeting), 6:00 p.m., Virtual Meeting
20 Historic Heritage Committee (Regular Meeting), 6:00 p.m., Virtual Meeting
26 Bicycle Pedestrian Commission (Regular Meeting), 6:00 p.m., Virtual Meeting
All Virtual Meetings will be web-streamed at: https://www.facebook.com/GilroyCityHall
Meetings
Bicycle Pedestrian Commission Workplan Schedule
•To Be Determined
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MINUTES OF BICYCLE PEDESTRIAN COMMISSION REGULAR MEETING
TUESDAY, AUGUST 24, 2021
1.CALL TO ORDER
6:00 p.m.
2.PLEDGE OF ALLEGIANCE
3.ROLL CALL
Patrick Flautt - Chairperson - present
Sean Reedy – Vice Chairperson – not present
Alison Beach - present
Kristen Robbins - present
Nirza Starks – present
ALSO PRESENT
Bryce Atkins, Senior Management Analyst
Sheila Castillo, Recording Secretary
4.COMMISSION SECRETARY’S REPORT ON POSTING THE AGENDA
The agenda for the Bicycle Pedestrian regular meeting was posted on Friday, August 20, 2021, at 4:14 p.m.
in the City Hall announcement window near the Council Chambers and online in keeping with provisions of
the California Brown Act.
5.CEREMONIAL ITEMS
None
6.PUBLIC PRESENTATIONS TO COMMISSION
A.PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN
THE SUBJECT MATTER JURISDICTION OF THE BICYCLE PEDESTRIAN COMMISSION
•None
B.Valley Transportation Authority Bicycle Pedestrian Advisory Committee (VTABPAC) Report:
•None
No public comments.
7.CONSENT CALENDAR
Item B and D were pulled from the Consent Calendar at the request of Chairperson Flautt. The following
items on the Consent Calendar were then approved unanimously.
A.Minutes of the 6/22/2021 Regular Meeting
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B.Public Bike Fund Balance Sheet (PULLED FROM CONSENT CALENDAR)
C.BPAC Chairperson Letters regarding:
1.Kern Cottages
2. 10
th Street and Chestnut
D.Measure B Education and Encouragement Fund Balance Sheet (PULLED FROM CONSENT
CALENDAR)
No public comments.
Com. Beach motioned to approve; seconded by Com. Starks.
Roll call vote to approve the Consent Calendar:
The motion passes unanimously. (4/0)
Item B, Public Bike Fund and Item D, Measure B Education and Encouragement Fund Balance Sheet were
discussed following the approval of the other items on the Consent Calendar. Commissioner Flautt stated
the balance shown on the Public Bike Fund report did not agree with the anticipated balance. Mr. Atkins
stated the pulled reports would be reviewed, reconciled and presented at next month’s meeting. The
Commission agreed.
8.OLD BUSINESS
A.Measure B Funded Education & Encouragement Update:
•Chair Flautt advised there are no updates.
No public comments.
9.NEW BUSINESS
A.Introduction of new Staff Liaison to the BPAC:
•Chair Flautt introduced Bryce Atkins as the new staff liaison.
•The Commissioners welcomed Mr. Atkins.
No public comments.
B.Presentation by Bird Scooter on E-Scooter Program:
•Chair Flautt introduced the speaker, Garrett Gronowski (in place of Michael Covato).
•Staff commented on the presentation.
No public comments.
C.Approval of Trail Signage Design, Funding, and Installation:
•Chair Flautt presented the report.
No public comments.
Motion was made by Com. Beach; seconded by Com. Starks.
Roll call vote to approve the expenditure of $500.00 from the Measure B Education and
Encouragement Fund for Trail Signage Design, Funding and Installation:
The motion passes unanimously. (4/0)
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D.Purchasing Policy Discussion:
•Mr. Atkins presented the report on the purchasing policy.
•Commissioners commented.
No public comments.
E.Bike Fix It Station Repairs:
•Chair Flautt presented the report.
No public comments.
Motion was made by Com. Starks seconded by Com. Robbins.
Roll call vote to approve the expenditure of $210.00 from the Public Bike Fund to Purchase Dero-
Fix It Station Parts:
The motion passes unanimously. (4/0)
F.In-Person Commission Meetings:
•Chair Flautt and Mr. Atkins provided the report.
•The Commissioners commented.
No public comments.
G.Correspondence:
•Com. Flautt advised there was an email received from Mr. Z. Hilton.
No public comments.
10.COMMISSIONER’S REPORTS
A.Chair Flautt:
•Commented on:
o Drafting a letter on behalf of the Commission for the 30-day public comment period
of future developments and the potential impacts on Vehicle Miles Traveled (VMT)
and Transportation Demand Management (TDM).
o More masks are needed for distribution.
o Formal process for interactions from other commissions on future projects.
o Future items for the agenda to be identified by standing commissioners.
o Safe Route To Schools and the possibility of a part-time coordinator.
o Looking towards an electric future.
o Thank you to Gary Heap and Nirorn Than for their infrastructure work in the City.
B. Com. Beach:
•Asked if invitations for public attendance and participation for future meetings can be
incentivized with mask giveaways or other such items.
C. Com. Robbins:
•No report.
D.Com. Starks:
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•Reported on:
o Facebook page updates.
No public comments.
11.STAFF UPDATES
Mr. Atkins advised:
•City Hall will be re-opening on Monday, August 30th. The hours will be Monday through
Thursday, 8:30am to 4:30pm. Fridays will be by appointment only. There is now an Information
desk on the north side of City Hall for reception and routing of customers to the appropriate
area.
•Engineering will be present every other meeting going forward unless there is a project to report
on.
•Technical Advisory Committee discussion of extending the urban service area of the City.
More information to follow.
•Business cards for the Commissioners are ready
•National Night Out on October 5th.
No public comments.
12.AGENDA ITEMS FOR NEXT MEETING
No items to add currently.
ADJOURN: 7:27 p.m. to the September 28, 2021 meeting at 6:00 P.M.
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Bicycle Pedestrian Commission
Combined Financial Report - As Of September 22, 2021
Public Bike Fund Measure B E/E
Fund Annual Training Totals
Beginning Fund Balance July 1, 2021 339.41$ 142,632.52$ 2,000.00$ 144,971.93$
Revenues -$ 64,135.64$ -$ 64,135.64$
Expenditures -$ -$ -$ -$
Current Fund Balance 339.41$ 206,768.16$ 2,000.00$ 209,107.57$
Encumbrances and Commitments
Bike Trail Signs (8/24/2021)-$ (500.00)$ -$ (500.00)$
Bike Repair Station Parts (8/24/2021)(210.00)$ -$ -$ (210.00)$
Total Encumbrances and Commitments (210.00)$ (500.00)$ -$ (710.00)$
Currently Unassigned Fund Balances 129.41$ 206,268.16$ 2,000.00$ 208,397.57$
Funding Sources
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The Challenges
-ONE NATIONAL PLATFORM: Localized registries have far fewer tools and features than 529
wide system built by high-tech professionals
be licensed for about $4/day vs. allocating resources for
maintenance, security, updates, report-building
the national bike registryare searchable by
- CROSS-AGENCY COOPERATION IS CRITICAL:
black market for bicycles works across postal codes versus 20 years ago when most of the black market happened where
bikes were stolen. Today, with online marketplaces and high
outside of the jurisdiction.
- COMMUNITY ENGAGEMENT AIDES THE POLICE: We estimate that 30
community who report suspicious activity, find bikes “too good to be true” on
run suspicious bikes. Local / police-only registries
- LACK OF ENGAGEMENT: Most local / police registries are underutilized. They often
andrequire personal data (like home address). Many cyclists state concerns about privacy, giving the government data
and the lack of accessibility by the public as reasons to avoid participation. The most successful regional registration
effort we could find was in San Francisco. They registered about 18,000 bikes in 3 years (with a massive push). 529
accomplished nearly 100,000 bikes over the same
system. One of the best 'data stories' you wil
bikes have been registered.
-LOCAL BIKE REGISTRIES ARE RESTRICTED IN THEIR EFFICIENCY AND EFFECTIVENESS BEYOND ONE AREA:
enforcement agency recovers a bike registered to a
is, unless they have access to log in to that system.
other agencies with a recovered bike (even if it is marked with that city). Millions of cyclists change their home address
every year. A bike registered into the national registry
in North America.
- FEATURE SET: Our system has numerous features built in
make/model database so that the data coming in is
“Schwinn” spelled *18* different ways). We have an error correction algorithm on the shields to prevent 98% of data
entry errors. We can do geo-based searches. We auto
send out optional email alerts which can be
agencies.
-COMMUNITY-ORIENTED POLICING TOOL: Many of our partners use bike registration events
community. Our team can train your team to
your staff and/or volunteers to register bikes.
Challenges of Local Bike Registries
ONE NATIONAL PLATFORM: Localized registries have far fewer tools and features than 529 - ours is a
tech professionals from requirements gathered fromhundreds of partners
allocating resources for a localized bike registry, i.e., in-house engineering, data storage,
building, cyclist support etc. Any bikes from your community
searchable by law enforcement agencies across North America.
AGENCY COOPERATION IS CRITICAL: Law enforcement agencies express frustration with the fact that today's
across postal codes versus 20 years ago when most of the black market happened where
bikes were stolen. Today, with online marketplaces and high-end bikes, most sales (and many recoveries) happen
HE POLICE: We estimate that 30-50% of successful recoveries involve the cycling
community who report suspicious activity, find bikes “too good to be true” on Craigslist, eBay, etc
only registries do not harness the power of the community.
LACK OF ENGAGEMENT: Most local / police registries are underutilized. They often have weak security protections
require personal data (like home address). Many cyclists state concerns about privacy, giving the government data
and the lack of accessibility by the public as reasons to avoid participation. The most successful regional registration
was in San Francisco. They registered about 18,000 bikes in 3 years (with a massive push). 529
accomplished nearly 100,000 bikes over the same period in British Columbia -- and has over 1,500,000 bikes in the
you will be able to share after switching to our national system is how many more
LOCAL BIKE REGISTRIES ARE RESTRICTED IN THEIR EFFICIENCY AND EFFECTIVENESS BEYOND ONE AREA:
registered to a closed (local) system, they have no way or knowing who the owner
to log in to that system. Additionally, few agencies can consistently do the work to contact
other agencies with a recovered bike (even if it is marked with that city). Millions of cyclists change their home address
national registry is essentially registered and can be looked up
has numerous features built in that a basic registry does not cover. We have an extensive
make/model database so that the data coming in is accurate (case in point, 3 years of Portland bike theft data had
“Schwinn” spelled *18* different ways). We have an error correction algorithm on the shields to prevent 98% of data
based searches. We auto-generate missing bike poster PDFs for victims
can be an easy way of distributinga stolen bicycle's information to other local police
Many of our partners use bike registration events to
train your team to host/run these (optional) events. The 529 Garage app makes
to register bikes.
ours is a North American-
of partners.The platform can
house engineering, data storage,
ny bikes from your community which are added to
aw enforcement agencies express frustration with the fact that today's
across postal codes versus 20 years ago when most of the black market happened where
end bikes, most sales (and many recoveries) happen
50% of successful recoveries involve the cycling
, eBay, etc., and bike shops who
of the community.
have weak security protections
require personal data (like home address). Many cyclists state concerns about privacy, giving the government data
and the lack of accessibility by the public as reasons to avoid participation. The most successful regional registration
was in San Francisco. They registered about 18,000 bikes in 3 years (with a massive push). 529
and has over 1,500,000 bikes in the
be able to share after switching to our national system is how many more
LOCAL BIKE REGISTRIES ARE RESTRICTED IN THEIR EFFICIENCY AND EFFECTIVENESS BEYOND ONE AREA: If a law
system, they have no way or knowing who the owner
ew agencies can consistently do the work to contact
other agencies with a recovered bike (even if it is marked with that city). Millions of cyclists change their home address
and can be looked up in any jurisdiction
that a basic registry does not cover. We have an extensive
(case in point, 3 years of Portland bike theft data had
“Schwinn” spelled *18* different ways). We have an error correction algorithm on the shields to prevent 98% of data
Fs for victims.The system can
bicycle's information to other local police
topositively engage with
. The 529 Garage app makes it easy for
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9/20/2021
-HELP DESK SUPPORT: Your registered cyclists willexpect fast answers to questions: I sold my bike, I need to close my
account, I found a bike, what should I do?, I saw my stolen bike on Kijiji what should I do?, How do I add a bike to my
registration? Can I add pictures to my registration? I want to close my account, I need to change the email address
associated with my registration, Can I register a scooter/eBike/bike trailer?, I am registered with the national bike
registry - do I need to also register with the local registry?, What is your approach to securing my data?How can I
see/access my data…the administrators of local systems typically wear numerous other hats and are often
overburdened with the customer support aspect of their local program.
-ACCESS TO DATA: Consumers want the right to see and delete their data. But getting access to a bike registered into a
closed system often requires cycliststo contact the administrator of the system to request changes (and is a reason why
many people won't share data (even bike data) or participate in local programs.
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Onboarding and
This objective of this guide is to provide
529 platform works and to provide steps for
Below is generally how we break down the project “steps” to a new 529 partner.
☐Step #1: appoint a 529 Project Admin
The 529 Project Admin:
…is the internal champion for utilizing and optimizing the 529 platform at
shepherds and drives your project through its phases and can make a substantial
success/adoption of the platform with both your cyclists and your
Your 529 Account Manager (Donna Williams)
Is committed to Client Success
Is accessible and available to answer questions by email, phone, via screenshare, etc.
Is responsible for: training your 529 Admin
planning/gathering requirements pre
deliverables
Will proactively monitor your account/help you set goals/assist you in optimizing the
Can share resources and best practices for helping you plan events, promote the registry to your
community, create a Shield distribution policy, etc.
Suggested Steps for Getting Started:
☐If you haven’t already, start an account using this li
☐Quick Overview of 529: Watch Partner PR Videos:
Rouge), Press Release.
☐Familiarize yourself with how the Project 529 program
via this link: https://project529.com/garage/press
2442 NW Market, Suite 437
Seattle, WA 98107
Onboarding and New User Guide
provide new or potential partners with bite-size trainings
steps for getting started.
Below is generally how we break down the project “steps” to a new 529 partner.
Step #1: appoint a 529 Project Admin and Read Program Goals Template: Year 1
is the internal champion for utilizing and optimizing the 529 platform at your organization
shepherds and drives your project through its phases and can make a substantial contribution
both your cyclists and your staff.
(Donna Williams):
Is accessible and available to answer questions by email, phone, via screenshare, etc.
your 529 Admin(s) and working through implementation items,
planning/gathering requirements pre-launch - and will execute and manage the timeline for
Will proactively monitor your account/help you set goals/assist you in optimizing the
Can share resources and best practices for helping you plan events, promote the registry to your
community, create a Shield distribution policy, etc.
tart an account using this link: https://project529.com/garage/le_info
Quick Overview of 529: Watch Partner PR Videos: VIDEO A (Vancouver) VIDEO B (Nanaimo)
Project 529 program hashelped communities. Skim thr
https://project529.com/garage/press
size trainings for learning how the
your organization. The Admin
contribution to the
Is accessible and available to answer questions by email, phone, via screenshare, etc.
working through implementation items,
and will execute and manage the timeline for any
Will proactively monitor your account/help you set goals/assist you in optimizing the platform
Can share resources and best practices for helping you plan events, promote the registry to your
https://project529.com/garage/le_info.
(Nanaimo) Video C (Baton
. Skim through media articles
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☐Understand how a Law Enforcement “Organization Account” works by reading Organization FAQ’s (click
here)
Generally, your cyclists will register their bikes in three ways:
a) Self-registration 24/7 via a hosted, digital, secure bike registry,for example:
https://project529.com/garage/organizations/kamloopsrcmp/landing
b) Registration at organized, bike registration events. These are optional. We provide full event training
for your staff and volunteers so that they have everything they need to run successful events.
c) Registration via bike shops and any partners organizations / third parties
Quick training steps and tutorials:
☐Complete the 5m Tutorial on Signing Up and Configuring your Organization Account. Tutorial:
https://vimeo.com/275445690/a36454d62b
☐Complete the 5m Tutorial on Setting Up and Customizing your Bike Registry Page: Tutorial:
https://vimeo.com/275402616/424fb40282
☐Complete the 5m Tutorial on Navigating the Managers Console. Tutorial:
https://vimeo.com/277210690/b3d2c2092a
☐Read through (6) short training topics:Training Docs.
☐Determine what your Shield Distribution Policy will be. We can help you with this step.
☐Working with local bike shops will help your LEO with registration. We have integrations with both
Lightspeed and Ascend so that shops can register bikes at point-of-sale. Optional: Read through our ‘script’
for working with bike shops.
Shops who partner with us are added to our network of Registration Stations on our website. Registration
Station partners resell 529 Shields (or give them to customers with sale or service) and help customers
with registrations. Shop partners are often interested in setting up a tent next to yours during bike
registration events (offering free air, mini-tunes, etc.) and in exchange garner opportunities to engage with
the bike community and promote activities, sales, comprehensive services, etc.
☐Shops can participate in the program in several different ways described here: Bike Shop Program.
☐Determine who your bike shop partners will be. Once you have identified your partners, we can work
with you (or directly with them) to help them understand the capabilities of the platform which are geared
for bike shops – and to get them retail supplies for customers.
☐Order Shields for your program from Project 529 (optional)
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☐Publish your bike registry page and place the URL on landing pages, in social media posts, etc. Example.
☐Launch the program to your community via local media, social media, press release, etc.
☐Complete training for hosting bike registration events (optional) and schedule a ‘practice event’.
☐Read the Full Event Training Document here: BIKE REGISTRATION EVENT TRAINING DOCUMENT.
☐It takes ‘about’ 5 minutes for staff/volunteers to register a bike using the ‘on-behalf-of registration
flow’. Here’s a video which demonstrates the process:
https://www.youtube.com/watch?v=V1bTHMEcXZA
The ‘on-behalf-of’ registration flow is one way to help people register their bikes. This method is often
used by law enforcement who use bike registration events as part of community-orienting policing
outreach activities. You can also have cyclists self-register in advance (using your custom bike registration
page) or you can use kiosk mode registration.
Kiosk registration provides a simple way for your organization to register bikes quickly for bike owners,
either by allowing the bike owner to enter their registration on one of your organization's web-enabled
computers or tablets or by having a staffer or volunteer register the bike for the bike owner. You won’t be
taking photographs, so kiosk registration can be fast. The registration process collects the same
information as the custom registration page, but unlike the custom registration page, this page does not
log in a user at the end of registration, so prevents the problem of accidentally registering the next bike on
another user's account. If you want to setup a computer or tablet in your office or at registration events
for bike owners to register on, it's best to use the Kiosk Registration page.
☐Organize bike registration events for your community and promote them. All staff/volunteers who are
helping at these events will need to be fully trained. We can work with you to come up with a training
program for your volunteers.
☐Read Why Shields are Helpful below.
Why Shields are Helpful
1. They help deter would-be thieves at the rack as it signals the bike is registered and searchable (across North
America) and that the owner will likely broadcast to the community and cops that the bike is missing in short
order.
2. They provide an added tool for police to know that the bike will be findable in the database - even if the
code is tampered with.
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3. They provide a very simple way for police to look up or “call in” to dispatch when the shield is fully intact
and legible. This is useful in situations where the bike is freshly stolen, or in a suspicious situation, parked
illegally or suspiciously, found or abandoned, etc.
4. As they do not signal where the bike is from (vs. a “GOTHAM BIKE REGISTRY” sticker), it does not lend
added information to the thief / fence in terms of where NOT to sell the bike to avoid detection. A thief knows
better than to list a GOTHAM bike on Gotham-area craigslist.
5. They work cross-jurisdiction/organization. Any universities, shops, law enforcement agencies, etc. can all
use the same sticker, training, placement, etc. Cyclists will very often jump jurisdictions. An owner might live
in one place, go to school in another and race on the weekends someplace else. So, bikes both legitimately
and Illegitimatelymove between jurisdictions. By having all the agencies and riders on the same system,
whatever combination on both the rider activity and the criminal activity works.
6. Because the 529 Shield ID has a checksum (detects errors) in it, it catches typos at time of registration to
ensure that good data is getting entered. It has no vowels, so no profanity. It has no digits, so no homoglyph
ambiguity. And alpha can be read using NATO Phonetic alphabet.
7. Gives local bike shops something to sell (or offer as part of sale, promotion or service).
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What is an organization garage?
The 529 platform incorporates a concept called
and visualize data for a bicycle registry as if they had built it themselves. Schools, law enforcement agencies,
bike shops, clubs and property managers can all have organization accounts. The organization con
few unique features on top of the general 529 Garage system, including
A 529 Garage account for a general user (cyclist)
can only be accessed by the bike owner.
A 529 Garage Organization account:
Has a Manager Console and Dashboard
Has a collection of bikes registered to cyclists but that are associated with the organization
Has multiple user accounts associatedthat can access the organization features with diffe
roles
o The user accounts associated with the organization are also regular 529 Garage user accounts
When is a bike considered registered “to my organization”?
A bike is registered to your organization when it is registered either:
At a registration event into your organization’s garage
Via your branded registration page
With a 529 Shield assigned to your organization
Via a 529 Garage registration widget hosted on your website
registration form itself on your landing pages versus the URL link to the form).
What benefit does registering a bike to my organization provide?
Bikes registered to your organization:
Appear in your organization’s reports
Appear in your organization’s monthly registration, stolen and recovered statistics
Display full user contact information when viewed through web search results
Can receive customizable messages on registration or when a theft is reported
Organization Bike FAQ’s
The 529 platform incorporates a concept called Organizations which allows partners to control, run
a bicycle registry as if they had built it themselves. Schools, law enforcement agencies,
bike shops, clubs and property managers can all have organization accounts. The organization con
few unique features on top of the general 529 Garage system, including aManager Console
A 529 Garage account for a general user (cyclist) is free and contains bikes registered to that bike owner and
can only be accessed by the bike owner.
Has a Manager Console and Dashboard
Has a collection of bikes registered to cyclists but that are associated with the organization
Has multiple user accounts associatedthat can access the organization features with diffe
The user accounts associated with the organization are also regular 529 Garage user accounts
When is a bike considered registered “to my organization”?
A bike is registered to your organization when it is registered either:
At a registration event into your organization’s garage usingthe 529 Garage app
Via your branded registration page
With a 529 Shield assigned to your organization
Via a 529 Garage registration widget hosted on your website (the widget allows you to displa
registration form itself on your landing pages versus the URL link to the form).
What benefit does registering a bike to my organization provide?
Appear in your organization’s reports
zation’s monthly registration, stolen and recovered statistics
Display full user contact information when viewed through web search results
Can receive customizable messages on registration or when a theft is reported
which allows partners to control, run, manage
a bicycle registry as if they had built it themselves. Schools, law enforcement agencies,
bike shops, clubs and property managers can all have organization accounts. The organization con cept layers a
Manager Console.
contains bikes registered to that bike owner and
Has a collection of bikes registered to cyclists but that are associated with the organization
Has multiple user accounts associatedthat can access the organization features with diffe rent security
The user accounts associated with the organization are also regular 529 Garage user accounts
529 Garage app
(the widget allows you to display the bike
zation’s monthly registration, stolen and recovered statistics
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6
Can be exported from your reports
What happens if a person registers their bike via project529.com versus my agency's hosted registry page
(for example, https://project529.com/garage/organizations/ottawa/landing) - is that registration
information pushed to the monthly registration stats on the dashboard?
It depends. If they use a shield that is associated with your organization, then yes, the registration information
will appear in stats on the dashboard just as though they had registered it via your branded registration page
or at a registration event.
If they don’t use a shield associated with your organization, and just register through the main site or app, the
bike will:
Appear in searches
Appear in regional stats as appropriate
Not appear in your organizations reports
Not display the bike owner’s contact information
Will display a contact owner ‘button’ to contact the owner via our site
What are the regional stats I see on the dashboard?
If we know the location of the user, and it’s within 40 miles of the organization, it will show up in the “regional
stats” numbers on that organizations’ dashboard
What we mean by this is NOT the moment-by-moment location…but generally where they register their bike.
We figure this out in a few ways:
they tell us in their contact info (best)
if they have a mobile device with location services enabled, we grab a location from there
if they are registered by an organization or a friend, and we know that location, we use that as a best
guess
if they’ve done a Search, we use where they were searching
if all that fails, we get an approximate location based on their IP address.
Will I be notified if a bike that is registered with my organization is stolen?
Your organization can optionally receive an email whenever a bike registered with your organization is
reported stolen.
In Vancouver, the officer who is in charge of the program is the one who receives that email and when he does
he'll tweet about it as @Project529BC<https://twitter.com/project529bc?lang=en> which is a collaborative
group that includes partners throughout BC.
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7
PROGRAM GOALS TEMPLATE
(YEAR 1)
A. Appoint a clear champion (admin) that (at least emotionally) “owns” the problem and coordinates activities
- even if only part-time.
B. Register a lot of bikes.
C. Get the community engaged (riders and shops).
D. Get the police using the system (and get buy-in from your property room/exhibits staff).
E. Collaborate with neighboring agencies.
F. Replace localized stickers with Shield decals and determine what your Shield Distribution Policy will be
(always free/free at events and for sale other times at shops/free at partnering bike shops during specific
months (Bike to Work Month), etc.
G. Offer bike registration via as many channels as is possible, i.e., Bike Valet (we can help you with
implementation), partner events, strategic and regular communication to community to encourage self-
registration, strategic partnership with local bike shops…etc.
H. Place your hosted bike registry URL or form on as many landing pages as you can.
If you have 100% of the bikes registered and 100% of the agencies within your local black market are
partnering with us, then 100% of the bikes recovered will get returned. However, there are numerous bikes in
your community that have gone unregistered for the last several years and the shops have just started to
participate. If you get 50% of the shops onboard, make a real effort with the media and get the police behind
it, we are certain you’ll have results in a few years like Vancouver did. https://blog.project529.com/vancouver-
recognized-as-world-leader-in-fighting-bike-thefts/.
We’ve talked to a LOT of cities, agencies and players over the last 5 years (in various cities). There’s a pretty
common pattern of success / failure.
Cities that succeed / get traction:
+ Have a clear champion/admin that (at least emotionally) “owns” the problem and coordinates activities -
even if only part-time
+ Are decisive with a clear call to action in what they are asking cyclists, shops and partner agencies to do
+ Engage the media (repeatedly) to get the word out and invest in social media (particularly around success
stories and community engagement)
+ Focus on evolutionary / staged multi-year plan rather than try to boil the ocean and tackle all aspects out of
the gate
+ Collaborate with leaders from other communities that have achieved success and have experience with the
problem
+ Are working in the community as resources allow, not from a conference room
+ Present a plan that incorporates multiple partners (e.g., police, city, transit, parks, shops)
+ Engage with neighboring jurisdictions (as both legitimate and illegitimate bikes move postal codes)
+ Understand that undoing decades of inattention requires a patient, multi-year program and realistic metrics
and goals
+ Understand the cost of bike theft to the community is much larger than the property value - it’s affects
quality of life, wastes resources, hurts tax base and enables secondary crimes - and know their resource and
$$ investment will ultimately save the city / agencies / taxpayers money
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8
Cities that fail:
- Are ambiguous about what agency and individual is on-point. It’s a “committee”, generally with members
who won’t be responsible once the plan is “blessed”
- Ambitions are out of line with a detailed plan and resources to implement - looking for an inexpensive “quick
fix” (or worse, an election promise)
- Often publish a variety of options for registration and resources without a clear endorsement and call to
action
- Expect that an update to a website and mentions in government publications is sufficient
- Promise too much internally and externally
- Work in isolation and do not adopt best practices, lessons and learnings from other communities
- Do not successfully engage local businesses, community and partner agencies, engage them late in the
process minimizing their buy-in or worst - start a political "hot potato" around charter
- Have different programs in adjacent jurisdictions that confuses the cycling community and business
(confusion = inaction)
We are a broken record with every city we talk to - whatever your long-term plan is, get going on registration
ASAP! If bike maintenance (lube, air, cables) is “brushing” then at best registration is “flossing” - something
that is easy to get people to understand but very hard to get people to do. It takes repetition, outreach,
partnershipsand an effective Program Admin to be successful - and it also takes time! Registration, more than
any other activity in the program is going to be the longest pole in the tent. If you talk to Dave Sanders from
Portland he will tell you that the #1 thing that they screwed up in the last 5 years was not prioritizing
registration activity as #1 from the outset.
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1
2016 Measure B Bicycle & Pedestrian Education & Encouragement Program of Projects
Choose an Agency
Fiscal Year: July 1, 2021 – June 30, 2022
Instruction:
1. Fill out this form in Microsoft Word. Make sure you indicate the agency and fiscal year above.
2. Submit a draft to VTA for review and approval.
3. After approval, go to “file” and “Save as” to save this file as PDF. Please do not print to PDF because it will not preserve the document accessibility.
Any attachments to this document should be made accessible and have optical character recognition.
4. Submit the final version in PDF to VTA as official submittal. Due date is October 1st of every year.
Project Title Project Activities
Description
Project
Locations
Frequency Project Goals* Proposed Evaluation
Metrics*
Support Bicycle
& Pedestrian
Commission
Community
Engagement
Activities
Organize and participate
in Community based
educational and fun
activities at community
events through the
following:
• Creation and
distribution of
marketing materials to
encourage safe
walking, biking, and
driving.
Citywide Throughout
the Year
• Distribute more educational
materials to community
members and raise
awareness of existing
bicycle and pedestrian safe
routes within Gilroy
• Number/quantity
of material
produced
• Number
distributed
• number of people
signed up for
email/petitions
• number of people
reached via social
media posts
• Distribution of bicycle
helmets, bike lights,
and reflective safety
items and masks
Downtown
Gilroy,
Gilroy
Library,
Four times
per year
(once a
quarter)
• Increase number of people
who had helmets fitted and
distribution of bicycle safety
items
• The total number
of people who
had helmets
fitted
030
2
Project Title Project Activities
Description
Project
Locations
Frequency Project Goals* Proposed Evaluation
Metrics*
Support Bicycle
& Pedestrian
Commission
Community
Engagement
Activities
• The number of
children under 18
• The number of
seniors
• Bike valet at
Downtown live events
(once a week for 12
weeks)
Downtown
Gilroy,
May-
August
• Promote biking to local
downtown events thereby
reducing parking demand
and encouraging healthy
living
• The number of
bikes parked and
percent change
over time
Bike To Work
Day Event, May
2022
Staff and Host Energizer
Station at Gilroy Transit
Station at the May 2022
Bike to Work Day
Gilroy Train
Station
May 2022 • Encourage more adults to
engage in this event and
distribute more educational
materials to participants
• Number of
people stopping
by energizer
station booth:
• In 2019 the
number was 33;
the goal in 2022
will be 37.
Establish Data
Tracking
system and
survey results
Measure user satisfaction
of bike and pedestrian
facilities for next phase EE
programs
Online,
application,
use of QR
codes on
physical
facilities
Annually • Determine usage of trails
and fix-it station network
• Gain signal on the need for
expansion of the fix-it
station network
• Number of users
registered
• Number of
registered users
that use trails
and fix-it stations
• Determine
network
demands, and
identify numbers
of fix it stations
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3
Project Title Project Activities
Description
Project
Locations
Frequency Project Goals* Proposed Evaluation
Metrics*
used to determine
geographical
distribution of use
frequency
*Note: Project sponsors must identify at least one primary goal and one proposed evaluation metric.
032
2016 Measure B Bicycle & Pedestrian
Education & Encouragement Program Annual Reporting
Page 1 of 3
1. Instruction
Submit this form in PDF format to 2016MeasureB@vta.org by October 1st of each year to
provide a progress update for the 2016 Measure B Bicycle & Pedestrian Education &
Encouragement (EE) program.
2. General information
Jurisdiction City of Gilroy
Date of Submittal October 1, 2021
Contact – Name/Title Bryce Atkins, Senior Management Analyst
Email bryce.atkins@cityofgilroy.org
Phone (408) 846-0210
Allocation to date $142,632.52 (including through the FY21 allocation)
Reimbursement received
to date
$0
Remaining allocation
(= “Allocation to date” –
“Reimbursement received
to date”)
$142,632.52
Allocation banked $72,596.26 until FY22
Reporting period
(For example: July 1, 2017
– June 30, 2020)
July 1, 2020 – June 30, 2021
3. Program Progress Report
1. Did you choose to bank your allocations of this reporting period?
☒ Yes, you may skip Questions 2-4. Please briefly describe if you worked on any preparation
for a larger EE effort/activity:
It is a mixture of banking and working on projects. The Gilroy Bicycle Pedestrian Commission
has been preparing for larger safe routes to school and other encouragement and community
engagement initiatives for bicycle and pedestrian EE efforts. The Commission’s efforts to
accomplish the POP for FY21 was hampered due to the continuing pandemic conditions.
Projects initiated but not completed include mask distribution and awareness campaign,
social media outreach, and flyers printed for Recology distribution for do not block the bike
lane campaign.
033
2016 Measure B Bicycle & Pedestrian
Education & Encouragement Program Annual Reporting
Page 2 of 3
☒ No, please answer Questions 2-4.
2. What projects did you work on during the reporting period?
Please fill in the table below based on your proposed Program of Projects. You may expand the
table as needed.
Project Title Completed Project Tasks
(What, when, where)
How did you perform on the
proposed metrics?
Did you achieve project
Goals?
(Before vs. After)
Masks
Campaign
Started in 2021, project
still underway.
Ride the Gardens event
had 300 masks distributed
at the event. Additional
200 masks have been
issued at subsequent
events
Project is still underway.
More information will be
available on the next
annual report.
Social Media
Outreach
An awareness
campaign was initiated
and completed in
conjunction with the
City of Gilroy’s
Communications and
Engagement Office.
Seven social media
releases were
successfully issued. The
messaging was sent one
per week from April 30th
through May 21st.
A total number of
aggregate views for the
messages was XXX. As
the messages were not
planned to be issued, let
alone be paid for
pushed content, this is a
100% completion of the
goal to issue based on
the campaign design, as
well as being an entirely
new initiative that was
made possible by the
Measure B EE Funds.
3. Please provide the collected data and metrics as separate attachments. Do you
have any key findings from collected data and metrics?
At this time, no detailed performance metrics are readily available. We will continue
gathering data on the reach of the social media campaign, but at this time we are
showing a reach of XXX followers viewed at least one of the social media campaign
messages. Future projects will have more detailed performance measures identified
and systems in place to gather and report the data.
034
2016 Measure B Bicycle & Pedestrian
Education & Encouragement Program Annual Reporting
Page 3 of 3
4. What lessons did you learn from the projects?
Projects have not yet been completed. Once projects are finished, insights and lessons
learned will be provide on that annual report. We are structuring our processes to better align
with the intent and reporting of Measure B funds to VTA, so this report will continue to
improve and provide the information and data requested. We have also learned that our
performance measures and metrics need more specificity in future years to enhance reporting
capabilities.
035