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01/13/2021 Housing and Neighborhood Revitalization Committee Regular Agenda Packet C i t y o f G i l r o y H o u s i n g & C o m m u n i t y D e v e l o p m e n t 7 3 5 1 R o s a n n a S t r e e t G i l r o y , C A 9 5 0 2 0 Housing & Neighborhood Revitalization Committee (HNRC) Meeting Agenda Wednesday, January 13, 2021 – 6:00 p.m. HOUSING & NEIGHBORHOOD REVITALIZATION COMMITTEE MEMBERS: Danny Van, Chair Greg Bozzo Laraine Spencer Vanessa Ashford Jasmine Ledesma PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE HOUSING AND NEIGHBORHOOD REVITALIZATION COMMITTEE. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO HCD TECHNICIAN SANDRA NAVA AT sandra.nava@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0290, PRIOR TO 5:00 P.M. JANUARY 13, 2021. IMPORTANT: in the subject line of your email, identify the Agenda Item Number and type in “PUBLIC COMMENT”. The HCD Technician will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N-29-20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participat e in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0290. I. Call to Order - Welcome a. Roll Call b. Introductions II. Report on Posting of the Agenda III. Public Comments on Items Not on the Agenda: PUBLIC COMMENTS MAY BE SUBMITTED BY EMAIL TO: sandra.nava@cityofgilroy.org , (Three-minute time limit). This portion of the meeting is reserved for persons desiring to address the Housing and Neighborhood Revitalization Committee on matters not on this agenda. The law does not permit the Housing and Neighborhood Revitalization Committee action or extended discussion of any item not on the agenda except under special circumstances. If Housing and Neighborhood Revitalization Committee action is requested, the Housing and Neighborhood Revitalization Committee may place the matter on a future agenda. Written material C i t y o f G i l r o y H o u s i n g & C o m m u n i t y D e v e l o p m e n t 7 3 5 1 R o s a n n a S t r e e t G i l r o y , C A 9 5 0 2 0 provided by public members for Housing and Neighborhood Revitalization Committee agenda item “public comments” will be limited to 10 pages in hard copy. IV. Selection of 2020 Leadership a. Presentation on role of Chair, Vice-Chair, and City staff b. Committee discussion c. Public comment d. Recommended Action: Select Chair and Vice-Chair V. Approval of 2021 Meeting Schedule (report attached) a. Public comment b. Recommended Action: Approve calendar VI. Approval of Meeting Minutes (report attached) a. Minutes from December 9, 2020 b. Public comment c. Possible Action VII. 2020-2025 Community Plan to End Homelessness (reports attached) a. Presentation by Ray Bramsom, Destination Home b. Public comment c. Possible Action VIII. FY 2021-2022 Community Development Block Grant (CDBG) and Housing Trust Fund Grant Funding Cycle Orientation (report attached) a. Report by Sandra Nava b. Public comment c. Recommended Action: Discussion IX. Informational Items X. Updates  CARES Act Small Business Relief and Rent Assistance Grants progress XI. Future Agenda Items XII. Adjournment- The next regular meeting is February 17, 2021 The City of Gilroy does not discriminate on the basis of race, color, religion, national origin, sex, disability, sexual orie ntation, gender identity, or familial status in the administration of its programs or activities. Pursuant to the Americans with Disabilities Act, and Governor’s Order N-29-20, the City of Gilroy will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the HCD Technician (408) 846-0290 a minimum of 2 hours prior to the meeting. The hearing impaired may reach the HCD Technician through the California Relay System at 711 or (800) 735-2929. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE. Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s view. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 or shawna.freels@cityofgilroy.org . C i t y o f G i l r o y H o u s i n g & C o m m u n i t y D e v e l o p m e n t 7 3 5 1 R o s a n n a S t r e e t G i l r o y , C A 9 5 0 2 0 C i t y o f G i l r o y H o u s i n g & C o m m u n i t y D e v e l o p m e n t 7 3 5 1 R o s a n n a S t r e e t G i l r o y , C A 9 5 0 2 0 Housing & Neighborhood Revitalization Committee (HNRC) Meeting Agenda Wednesday, January 13, 2021 – 6:00 p.m. REVISED 1-8-2021 at 6:30 p.m. as to items in italics and underline. HOUSING & NEIGHBORHOOD REVITALIZATION COMMITTEE MEMBERS: Danny Van, Chair Greg Bozzo Laraine Spencer Vanessa Ashford Jasmine Ledesma PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged t o participate in this meeting as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE HOUSING AND NEIGHBORHOOD REVITALIZATION COMMITTEE. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO HCD TECHNICIAN SANDRA NAVA AT sandra.nava@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0290, PRIOR TO 5:00 P.M. JANUARY 13, 2021. IMPORTANT: in the subject line of your email, identify the Agenda Item Number and type in “PUBLIC COMMENT”. The HCD Technician will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N-29-20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special as sistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0290. I. Call to Order - Welcome a. Roll Call b. Introductions II. Report on Posting of the Agenda III. Public Comments on Items Not on the Agenda: PUBLIC COMMENTS MAY BE SUBMITTED BY EMAIL TO: sandra.nava@cityofgilroy.org , (Three-minute time limit). This portion of the meeting is reserved for persons desiring to address the Housing and Neighborhood Revitalization Committee on matters not on this agenda. The law does not permit the Housing and Neighborhood Revitalization Committee action or extended discussion of any item not on the agenda except under special circumstances. If Housing and Neighborhood Revitalization Committee action is requested, the Housing and Neighborhood Revitalization Committee may place the matter on a future agenda. Written material C i t y o f G i l r o y H o u s i n g & C o m m u n i t y D e v e l o p m e n t 7 3 5 1 R o s a n n a S t r e e t G i l r o y , C A 9 5 0 2 0 provided by public members for Housing and Neighborhood Revitalization Committee agenda item “public comments” will be limited to 10 pages in hard copy. IV. Selection of 2020 Leadership a. Presentation on role of Chair, Vice-Chair, and City staff b. Committee discussion c. Public comment d. Recommended Action: Select Chair and Vice-Chair V. Approval of 2021 Meeting Schedule (report attached) a. Public comment b. Recommended Action: Approve calendar VI. Approval of Meeting Minutes (report attached) a. Minutes from December 9, 2020 b. Public comment c. Recommended Action: Approve minutes VII. 2020-2025 Community Plan to End Homelessness (reports attached) a. Presentation by Ray Bramsom, Destination Home b. Public comment c. Possible Action VIII. FY 2021-2022 Community Development Block Grant (CDBG) and Housing Trust Fund Grant Funding Cycle Orientation (report attached) a. Report by Sandra Nava b. Public comment c. Recommended Action: Discussion IX. Informational Items X. Updates  CARES Act Small Business Relief and Rent Assistance Grants progress XI. Future Agenda Items XII. Adjournment- The next regular meeting is February 17, 2021 The City of Gilroy does not discriminate on the basis of race, color, religion, national origin, sex, disability, sexual orie ntation, gender identity, or familial status in the administration of its programs or activities. Pursuant to the Americans with Disabilities Act, and Governor’s Order N-29-20, the City of Gilroy will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the HCD Technician (408) 846-0290 a minimum of 2 hours prior to the meeting. The hearing impaired may reach the HCD Technician through the California Relay System at 711 or (800) 735-2929. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE. Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s view. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 or shawna.freels@cityofgilroy.org . C i t y o f G i l r o y H o u s i n g & C o m m u n i t y D e v e l o p m e n t 7 3 5 1 R o s a n n a S t r e e t G i l r o y , C A 9 5 0 2 0 C i t y o f G i l r o y H o u s i n g & C o m m u n i t y D e v e l o p m e n t 7 3 5 1 R o s a n n a S t r e e t G i l r o y , C A 9 5 0 2 0 Housing & Neighborhood Revitalization Committee (HNRC) Meeting Agenda Wednesday, January 13, 2021 – 6:00 p.m. HOUSING & NEIGHBORHOOD REVITALIZATION COMMITTEE MEMBERS: Danny Van, Chair Greg Bozzo Laraine Spencer Vanessa Ashford Jasmine Ledesma PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE HOUSING AND NEIGHBORHOOD REVITALIZATION COMMITTEE. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO HCD TECHNICIAN SANDRA NAVA AT sandra.nava@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0290, PRIOR TO 5:00 P.M. JANUARY 13, 2021. IMPORTANT: in the subject line of your email, identify the Agenda Item Number and type in “PUBLIC COMMENT”. The HCD Technician will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N-29-20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participat e in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0290. I. Call to Order - Welcome a. Roll Call b. Introductions II. Report on Posting of the Agenda III. Public Comments on Items Not on the Agenda: PUBLIC COMMENTS MAY BE SUBMITTED BY EMAIL TO: sandra.nava@cityofgilroy.org , (Three-minute time limit). This portion of the meeting is reserved for persons desiring to address the Housing and Neighborhood Revitalization Committee on matters not on this agenda. The law does not permit the Housing and Neighborhood Revitalization Committee action or extended discussion of any item not on the agenda except under special circumstances. If Housing and Neighborhood Revitalization Committee action is requested, the Housing and Neighborhood Revitalization Committee may place the matter on a future agenda. Written material C i t y o f G i l r o y H o u s i n g & C o m m u n i t y D e v e l o p m e n t 7 3 5 1 R o s a n n a S t r e e t G i l r o y , C A 9 5 0 2 0 provided by public members for Housing and Neighborhood Revitalization Committee agenda item “public comments” will be limited to 10 pages in hard copy. IV. Selection of 2020 Leadership a. Presentation on role of Chair, Vice-Chair, and City staff b. Committee discussion c. Public comment d. Recommended Action: Select Chair and Vice-Chair V. Approval of 2021 Meeting Schedule (report attached) a. Public comment b. Recommended Action: Approve calendar VI. Approval of Meeting Minutes (report attached) a. Minutes from December 9, 2020 b. Public comment c. Possible Action VII. 2020-2025 Community Plan to End Homelessness (reports attached) a. Presentation by Ray Bramsom, Destination Home b. Public comment c. Possible Action VIII. FY 2021-2022 Community Development Block Grant (CDBG) and Housing Trust Fund Grant Funding Cycle Orientation (report attached) a. Report by Sandra Nava b. Public comment c. Recommended Action: Discussion IX. Informational Items X. Updates  CARES Act Small Business Relief and Rent Assistance Grants progress XI. Future Agenda Items XII. Adjournment- The next regular meeting is February 17, 2021 The City of Gilroy does not discriminate on the basis of race, color, religion, national origin, sex, disability, sexual orie ntation, gender identity, or familial status in the administration of its programs or activities. Pursuant to the Americans with Disabilities Act, and Governor’s Order N-29-20, the City of Gilroy will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the HCD Technician (408) 846-0290 a minimum of 2 hours prior to the meeting. The hearing impaired may reach the HCD Technician through the California Relay System at 711 or (800) 735-2929. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE. Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s view. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 or shawna.freels@cityofgilroy.org . C i t y o f G i l r o y H o u s i n g & C o m m u n i t y D e v e l o p m e n t 7 3 5 1 R o s a n n a S t r e e t G i l r o y , C A 9 5 0 2 0 Housing & Neighborhood Revitalization Committee 2021 Meeting Schedule 6:00 p.m. – Every 2nd Wednesday Gilroy City Council Chambers or Virtually during Shelter in Place 7351 Rosanna Street Gilroy CA, 95020 Wednesday, January 13, 2021 Wednesday, February 10, 2021(MOVED to February 17, 2021)* Wednesday, February 17, 2021* Wednesday, March 10, 2021 Wednesday, April 14, 2021 Wednesday, May 12, 2021 Wednesday, June 9, 2021 Wednesday, July 14, 2021 Wednesday, August 11, 2021 Wednesday, September 8, 2021 Wednesday, October 13, 2021 Wednesday, November 10, 2021 Wednesday, December 8, 2021 C i t y o f G i l r o y H o u s i n g D i v i s i o n 7 3 5 1 R o s a n n a S t r e e t G i l r o y , C A 9 5 0 2 0 Housing & Neighborhood Revitalization Committee (HNRC) Meeting Minutes Wednesday, December 9, 2020 – 6:00 p.m. I. Call to Order - Welcome The meeting was called to order by Chair Danny Van at 6:03 p.m. Roll call: Greg Bozzo, Vice-Chair Jennifer Del Bono, Manny Singh, Laraine Spencer, Chair Danny Van Absent: Santos Cortes City staff participating: Karen Garner, Community Development Director, Maria De Leon, Program Administrator, Manny Gonzalez, Special Assistant to the City Administrator, Sandra Nava, HCD Technician II, Robert Carrera, Management Analyst Trainee II. Report on Posting of the Agenda Secretary Nava announced that the agenda was posted on December 4, 2020 at 5:40 p.m. III. Public Comments on Items Not on the Agenda: Public comment was given by Zach Hilton who suggested the committee invite Ray Bramson of Destination Home to present on Santa Clara County’s 2020-2025 Community Plan to End Homelessness and requested that this topic be placed as a future agenda item. Public comment was then closed. IV. Approval of Meeting Minutes There were no public comments. Motion to accept the September 9, 2020 HNRC meeting minutes was made by Vice-Chair Del Bono, seconded by Member Singh and carried 5-0. V. FY 2021-2022 and FY 2022-2023 Community Development Block Grant (CDBG) Funding Cycle Overview Community Development Director reported on the CDBG and Housing Trust Fund funding Cycle. It is a one-year funding cycle, in order to provide staff with time to take a comprehensive look at the CDBG and HTF funding and make a recommendation to Council on how to prioritize funds in the future. There were no public comments. Public comment was then closed. VI. Informational Items Staff informed members of City Hall closure dates for the holidays and advised of the expectations for those members whose terms end in 2020. There were no public comments. Public comment was then closed. VII. Updates C i t y o f G i l r o y H o u s i n g D i v i s i o n 7 3 5 1 R o s a n n a S t r e e t G i l r o y , C A 9 5 0 2 0 Maria De Leon gave an update on the CARES Act Small Business Relief and Rent Assistance Grants provided and outreach efforts. There were no public comments. Public comment was then closed. VIII. Future Agenda Items Presentation by Destination Home on the 2020-2025 Community Plan to End Homelessness FY 2021-2022 CDBG and HTF Grant Funding Cycle Orientation New member recruitment update Update on small business grants IX. Adjournment Chair Van adjourned the meeting at 6:59 p.m. The next regular meeting is January 13, 2021. representing 14,132 people Helped 8,884 households resolve their homelessness, Doubled the number of supportive housing units in Santa Clara County Doubled our temporary housing and emergency shelter capacity Led a community-wide campaign that has successfully housed more than 1,600 veterans and engaged nearly 800 private landlords in the effort Voters approved $950 million to develop affordable housing through the 2016 Measure A Affordable Housing Bond and raised another $100 million in private contributions to support the implementation of the community plan Launched a new homelessness prevention system that now serves about 1,000 households annually We are proud of the progress we have made over the last five years. But, the number of people experiencing homelessness continues to grow due to several systemic factors. These challenges have been compounded by the COVID-19 pandemic, placing ever-more pressure on the nearly 10,000 individuals currently experiencing homelessness and the tens-of-thousands more at risk of falling into homelessness over the next five years. A collec- tive effort to address these efforts over the next five years has yielded the 2020-2025 Community Plan to End Homelessness. (Read more about our plan for 2020-2025 on the reverse page.) ENDING HOMELESSNESS In 2015, the community came together to create a roadmap for ending homelessness in Santa Clara County which was centered around a collective impact response. The community set an ambitious goal of creating 6,000 housing opportunities. Collective efforts of partners throughout the community yielded the following results: Our Progress Since 2015: Looking Beyond 2020: IN SANTA CLARA COUNTY Achieve a 30% reduction in annual inflow of people becoming homeless* Address the racial inequities present among unhoused people and families and track progress toward reducing disparities Expand the Homelessness Prevention System and other early interventions to serve 2,500 people per year House 20,000 people through the supportive housing system Double temporary housing and shelter capacity to reduce the number of people sleeping outside ENDING HOMELESSNESS IN SANTA CLARA COUNTY THE 2020-2025 COMMUNITY PLAN TO END HOMELESSNESS Built upon input from more than 8,000 community members, including people with lived experience of homelessness, service providers, and advocates, the 2020-2025 Community Plan to End Homelessness includes a comprehensive set of strategies and aggressive targets designed to reverse the current growth in homelessness and bring us closer to our collective goal of ending homelessness in our community. The plan is centered around three core strategies, each with their own sub-strategies and tactics to achieve our goals. The core strategies are: Our Strategies:Our Goals: STRATEGY 1 STRATEGY 2 STRATEGY 3 Address the root causes of homelessness through system and policy change Expand homelessness prevention and housing programs to meet the need Improve quality of life for unsheltered individuals and create healthy neighborhoods for all The Next Five Years The need for bold action has never been greater. We must expand coordination between systems, center and raise the voices of people with lived experience of homelessness, emphasize the use of data and boost training opportunities for all partners. It will require tremendous effort, new partnerships, and innovative strategies—and it will require the entire community to be a part of the solution. Every member of community deserves a safe and stable home—and it is our collective responsibility to make this vision a reality. To read the entire 2020-2025 Community Plan to End Homelessness, visit www.sccgov.org/sites/osh *The reduction in annual inflow target was based on annual inflow prior to the COVID-19 pandemic. This target will be reevaluated once the longer term impacts of COVID-19 are known. 2020–20252020–2025 COMMUNITY PLAN TO END HOMELESSNESS SANTA CLARA COUNTYSANTA CLARA COUNTY Acknowledgements The Community Plan Steering Committee would like to thank the many community stakeholders, people with lived experience of homelessness, and organizations for their participation in the process to update the plan and their valuable input. For a full list of organizations that participated in the process, see page 14. Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 1 Table of Contents Introduction Our Homelessness Crisis Ending Homelessness in Santa Clara County The Strategies Strategy 1: Address the Root Causes of Homelessness Through System and Policy Change Strategy 2: Expand Homelessness Prevention and Housing Programs to Meet the Need Strategy 3: Improve Quality of Life for Unsheltered Individuals and Create Healthy Neighborhoods for All Thank you! 2 4 6 10 11 13 14 16 2 | Santa Clara County Community Plan to End Homelessnes: 2020–2025 Helped 8,884 households resolve their homelessness, representing 14,132 people Doubled the number of supportive housing units in Santa Clara County Doubled our temporary housing and emergency shelter capacity Launched a new homelessness prevention system that now serves about 1,000 households annually Led a community-wide campaign that has successfully housed more than 1,600 veterans and engaged nearly 800 private landlords in the effort Voters approved $950 million to develop affordable housing through the 2016 Measure A Affordable Housing Bond and raised another $100 million in private contributions to support the implementation of the community plan Supportive Housing System Progress 2015-2019 Thanks to the collective efforts of partners throughout the community, over the past five years, we have done the following: In 2015, the community came together to create a roadmap for ending homelessness in Santa Clara County. This plan— which was centered around a collective impact response and the proven Housing First model—set an ambitious goal to create 6,000 new housing opportunities and identified innovative strategies and programs for reducing homelessness. Introduction Introduction Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 3 Introduction Despite our progress creating a supportive housing system that assists thousands of homeless individuals and families each year, the crisis continues to grow. The systemic factors driving homelessness in our community— from the failed policies at the local, state, and national level to the extreme lack of housing options that are affordable for low-income residents—remain stronger than ever and are pushing more of our neighbors onto the streets every day. These challenges have been compounded by the novel coronavirus (COVID-19) pandemic that arrived in our community as this plan was in development, making implementation of many of these strategies even more urgent. This public health crisis has ground our local economy to a halt, leaving many more households on the brink of homelessness due to job loss, lack of childcare, and economic uncertainty. The pandemic has also required a massive and immediate response by our crisis response system to quickly ramp up shelter capacity, increase access to hygiene services for people living outside, and protect those people experiencing homelessness who are particularly vulnerable. As a result, as this plan goes into effect, we anticipate there will be many more people experiencing or at risk of homelessness who will need immediate support, which will require our community to continue to be flexible and innovative in our responses to homelessness. To truly end homelessness in Santa Clara County, we must summon the collective will and resources to not only respond to the current crisis and scale our successful housing strategies, but also address and eliminate the root causes of homelessness in our community. Community Plan Steering Committee Members Ky Le, Co-Chair Jennifer Loving, Co-Chair Jan Bernstein Chargin Louis Chicoine Erin Connor Katherine Harasz Miguel Marquez Jacky Morales-Ferrand Joel John Roberts Claudine Sipili Leland Wilcox 1 Applied Survey Research, “Santa Clara County Homeless Census & Survey Comprehensive Report 2019.” 2019. https://www.sccgov.org/sites/osh/ContinuumofCare/ReportsandPublications/Pages/HomelessnessCensusandSurvey.aspx 2 Public Policy Institute of California, “Income Inequality in California.” 2020. https://www.ppic.org/publication/income-inequality-in-california/ 3 Bay Area Equity Atlas, “Earned income growth for full-time wage and salary workers: Santa Clara County, CA, 2000–2015.” https://bayareaequityatlas.org/indicators/income-growth#/?geo=04000000000006085 4 | Santa Clara County Community Plan to End Homelessnes: 2020–2025 Our Homelessness Crisis According to the 2019 Point-in-Time count, there are 9,706 individuals experiencing homelessness on any given night in Santa Clara County.1 Families with children, seniors, individuals with disabilities, veterans, youth and young adults are all represented in the county’s diverse homeless population. More than 80% of these individuals are unsheltered—sleeping outside, in cars, or other places not meant for human habitation. We expect that these numbers will increase over the coming months as the full impact of the COVID-19 pandemic is felt. The gap between the rich and the poor in our community, combined with the lack of housing development particularly at the lowest income levels, is fueling the homelessness crisis. According to the Public Policy Institute of California, families at the highest income levels in the Bay Area (the 90th percentile) have more than 12 times the income of families at the bottom (the 10th percentile).2 Those at the bottom rung of the economic ladder have also not shared in the region’s significant economic growth. Between 2000 and 2015 in Santa Clara County, workers with earnings in the 10th percentile saw their income decline by 12%.3 This income inequality has been further exacerbated by the economic slowdown caused by the COVID-19 pandemic as many low-income households living paycheck-to-paycheck struggle to make rent and pay for other basic needs. Our Homelessness Crisis -20% -10% 0% 10% 20% -12%-10% 2% 10%12% 10th percentile 0 to Extremely Low-Income Threshold 0 to 50% of AMI 0 to 80% of AMI 0 to 100% of AMI 20th percentile 50th percentile 80th percentile 90th percentile Earned income growth for full-time wage and salary workers Santa Clara County, CA: 2000-2015 Affordable & Available Rental Homes “Per 100 Renter Households” San Jose Metropolitan Area: 2018 0 20 40 60 80 100 34 8046 94 Black/African Americans 0% 5% 10% 15% 20%16.9% 2.5% Homeless Population General PopulationBlack/African AmericansAmerican Indian/Alaskan Natives <1%American Indian/ Native AlaskansHomeless Population General Population 0%1%2%3%4%5%6%7%8%7.4%Hispanic/LatinxHispanic/Latinx 0% 10% 20% 30% 40% 50% Homeless Population General Population 43.7% 27% 4 National Low-Income Housing Coalition, “The Gap: A Shortage of Affordable Homes.” 2020. https://reports.nlihc.org/sites/default/files/gap/Gap-Report_2020.pdf Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 5 Our Homelessness Crisis In addition, longstanding and structural racial inequities continue to affect who becomes homeless in our community. A recent report commissioned by Destination: Home found that people of color are dramatically more likely than their white counterparts to become homeless in Santa Clara County, and that poverty alone cannot explain disparities in homelessness. For example: While the brunt of this crisis is borne by our unhoused neighbors, we know its impacts are felt much more broadly. Our neighborhoods, first responders, businesses, and environment are also suffering the consequences of our region’s severe homelessness crisis. Even worse, the problem continues to grow as more people are slipping into homelessness than ever before—the result of growing income inequality, gentrification and displacement, rising housing costs, an extreme housing shortage, and a lack of sufficient safety net services to adequately care for the most vulnerable in our community. In fact, for every homeless family or individual we connect to housing, between two and three more are experiencing homelessness for the very first time. If this trend continues, in addition to the nearly 10,000 individuals currently experiencing homelessness, another 20,000 are at-risk of falling into homelessness over the next five years—far more than our supportive housing system currently has the capacity to serve. -20%-10%0%10%20%-12%-10%2%10%12%10th percentile 0 to Extremely Low-Income Threshold 0 to 50% of AMI 0 to 80% of AMI 0 to 100% of AMI 20th percentile 50th percentile 80th percentile 90th percentileEarned income growth for full-time wage and salary workers Santa Clara County, CA: 2000-2015 Affordable & Available Rental Homes “Per 100 Renter Households” San Jose Metropolitan Area: 2018 0 20 40 60 80 100 34 8046 94 Black/African Americans 0% 5% 10% 15% 20%16.9% 2.5% Homeless Population General PopulationBlack/African AmericansAmerican Indian/Alaskan Natives <1%American Indian/ Native AlaskansHomeless Population General Population 0%1%2%3%4%5%6%7%8%7.4%Hispanic/LatinxHispanic/Latinx 0% 10% 20% 30% 40% 50% Homeless Population General Population 43.7% 27% -20% -10%0%10%20%-12%-10%2%10%12% 10th percentile 0 to Extremely Low-Income Threshold 0 to 50% of AMI 0 to 80% of AMI 0 to 100% of AMI 20th percentile 50th percentile 80th percentile 90th percentile Earned income growth for full-time wage and salary workers Santa Clara County, CA: 2000-2015 Affordable & Available Rental Homes “Per 100 Renter Households” San Jose Metropolitan Area: 2018 0 20 40 60 80 100 34 8046 94 Black/African Americans 0% 5% 10% 15% 20%16.9% 2.5% Homeless Population General PopulationBlack/African AmericansAmerican Indian/Alaskan Natives <1%American Indian/ Native AlaskansHomeless Population General Population 0%1%2%3%4%5%6%7%8%7.4%Hispanic/LatinxHispanic/Latinx 0% 10% 20% 30% 40% 50% Homeless Population General Population 43.7% 27% Compounding the impacts of this inequality is the fact that housing costs are higher than ever and housing that is affordable to the lowest-income families is not being produced. In fact, the National Low-Income Housing Coalition’s most recent report, The Gap: A Shortage of Affordable Homes, found that in 2018 there were only 34 affordable and available units for every 100 extremely low-income renter households in the San Jose metro area.4 6 | Ending Homelessness Ending Homelessness in Santa Clara County Photo of Villas on the Park. Courtesy of Dahlin Group Architecture Planning and Mark Davidson Photography Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 7 Solving this crisis is one of the great moral challenges facing us. It will require tremen- dous effort, new partnerships, and even bolder strategies—and it will require the entire community to be a part of the solution. We must take immediate actions that can improve the quality of life for the huge number of unsheltered residents in our community. We must increase shelter capacity and increase interim housing options, and we must expand services to meet their basic health and safety needs. We need to significantly scale our housing development and programs to meet the growing need in our community. This includes building many thousands more supportive housing units, expanding our homelessness prevention strategies, and enhancing the way our supportive housing system serves those in need. Most importantly, we will never end homelessness in our community if we do not attack the systemic root causes that continually push more of our neighbors into homelessness. As a result, we must address inequitable land use and housing policy to allow every jurisdiction to achieve their Regional Housing Needs Allocation goals for very low and extremely low-income housing production. We must ensure every resident who is able to work can access living wage employment and we must reverse decades-long structural inequities that have driven people of color and other vulnerable residents onto the streets. None of this will be easy or cheap. In fact, just meeting the affordable housing needs of our community would require several billion dollars. But we cannot accept a future in which thousands of our neighbors are forced to live outside. Every member of our community deserves a safe and stable home—and it is our collective responsibility to make this vision a reality. Ending Homelessness in Santa Clara County As we implement the strategies in this plan, we will raise the voices of people with lived experience and share power with our unhoused and recently-housed neighbors. We will focus on policies and programs that reduce racial inequity, in an effort to reverse the disproportionately high rates of people of color who are unhoused. Ending Homelessness in Santa Clara County 8 | Santa Clara County Community Plan to End Homelessnes: 2020–2025 Our Plan The 2020–2025 Community Plan to End Homelessness will serve as our roadmap for ending homelessness in Santa Clara County and is organized around three main strategies: Our Plan The strategies included in this plan are grounded in evidence-based practices, lessons learned over the past five years, and robust conversation and input from more than 8,000 members of our community; including people with lived experience of homelessness, subject matter experts, key stakeholders, and community members. In addition, this plan sets aggressive targets designed to reverse the current growth in home- lessness we are experiencing and bring us one step closer to our collective goal of eliminating homelessness in our community. Address the root causes of homelessness through system and policy change Expand homelessness prevention and housing programs to meet the need Improve quality of life for unsheltered individuals and create healthy neighborhoods for all STRATEGY 1 STRATEGY 2 STRATEGY 3 Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 9 Our Plan Our Targets *The reduction in annual inflow target was based on annual inflow prior to the COVID-19 pandemic. This target will be reevaluated once the longer term impacts of COVID-19 are known. By 2025, we will: Achieve a 30% reduction in annual inflow of people becoming homeless* Expand the Homelessness Prevention System and other early interventions to serve 2,500 people per year House 20,000 people through the supportive housing system Double temporary housing and shelter capacity to reduce the number of people sleeping outside Address the racial inequities present among unhoused people and families and track progress toward reducing disparities 10 | Santa Clara County Community Plan to End Homelessnes: 2020–2025 Reaching these ambitious goals will require a collaborative community response based on proven, evidence-based strategies to end homelessness as well as innovative approaches that maximize the resources available. The strategies are organized under three areas of focus that make up the basic framework for the plan. The Strategies The Strategies To end homelessness in our community, we must address its root causes. This plan sets a five-year goal of reducing new unhoused individuals and families in a given year by 30%. The strategies below are targeted to address the entrenched economic and societal causes of homelessness through transformational systemic and policy change. The system we live in has created social, economic, and racial disparities and it will take monumental shifts in policies and priorities to make effective change. While eliminating these disparities across our community will take more than the five years covered by this plan, we can make substantial progress towards this important goal by implementing the strategies below. Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 11 The Strategies STRATEGY 1 Address the Root Causes of Homelessness Through System and Policy Change Ensure that people accessing safety net services have the support they need to obtain and maintain housing. Ensure that people involved in the criminal justice system do not become homeless. 1 2 Adopt housing screening and referral processes for individuals and families accessing safety net services. Support households with incarcerated family members to prevent homelessness. Expand housing resources available to Medi-Cal recipients accessing services in the Specialty Mental Health System. Expand housing programs for families involved in the child welfare system. Expand existing and develop new housing and workforce development programs to successfully reintegrate people leaving probation, parole, jails, and prisons into the community. Advocate for the state and the federal government to increase funding and access to safety net services. Expand and diversify housing programs for foster youth to meet their long-term housing needs, so no foster youth become homeless. A A D B B E C 12 | Santa Clara County Community Plan to End Homelessnes: 2020–2025 Create the conditions to develop enough affordable housing to meet the need in our community. Protect residents from evictions, displacement, and housing discrimination. Ensure all residents who are able to work have access to living wage employment. Expand public and private sector support for ending and preventing homelessness. 3 4 5 6 Work with cities to change local land use and housing policy to allow for development of more affordable housing and help reverse housing disparities that have negatively impacted people of color. Adopt and implement new fair housing plans for the region. Support efforts to increase the minimum wage to a living wage in Santa Clara County. Increase community engagement and support for affordable and supportive housing development throughout the county. Advocate for flexible funding that can speed up and create more affordable housing. Identify underutilized land across the county to be used for dense affordable housing development. Strengthen local rent control and tenant protections. Partner with corporations to create living wage job opportunities for people who are unhoused or at risk of homelessness. Provide leadership opportunities for people with lived experience of homelessness to shape how we address homelessness in our community. Prioritize development of housing for extremely low-income individuals and families making 30% of Area Median Income or less and set joint targets. Provide legal assistance to ensure that individuals and families most severely impacted by the lack of affordable housing, namely people of color, have equal access to housing. Provide training, internships, and mentorships to help people who are unhoused or at risk of homelessness to obtain access to living wage jobs. Create a county-wide education campaign that increases awareness of the causes and impacts of homelessness and ongoing efforts to end homelessness. Create a fund to preserve both naturally affordable and income-restricted affordable housing. Invest in social enterprises that train and employ people who are unhoused or at risk of homelessness. A A A A DB B B B C C C C D D STRATEGY 1 Address the Root Causes of Homelessness Through System and Policy Change (Continued) The Strategies Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 13 While Strategy 1 aims to close the gaps in our social safety net and address the other systemic causes of homelessness, we know that there will be some people over the next five years who will still become unhoused due to a severe shortage of affordable and accessible housing. To end homelessness, we will need to continue to build capacity to provide a broad array of housing and services over the next five years. The Strategies STRATEGY 2 Expand Homelessness Prevention and Housing Programs to Meet the Need Increase the capacity of supportive housing programs for people experiencing homelessness. 1 Expand the supportive housing system to provide housing and services to help 20,000 unhoused people secure stable, permanent housing. Expansion would target the following: • 7,000 people housed in Permanent Supportive Housing programs that provide long-term support. • 10,000 people housed through Rapid Rehousing programs that provide short- and medium-term support. • 3,000 people housed through Housing Problem Solving and other short-term or one-time assistance. Develop programs tailored to the needs of specific populations of people experiencing homelessness, including: • Youth and young adults • Older adults (55+) and seniors • Families with children • Adults (ages 25 to 54) without children A B Provide a broad range of supports to prevent homelessness.2 Expand the Homelessness Prevention System to prevent homelessness for an additional 7,000 households who are at risk by providing targeted financial assistance and supportive services. Provide targeted financial resources to prevent homelessness and eviction for severely rent- burdened residents living in existing affordable units. A B Create a state-of-the-art supportive housing system.3 Center the voices of people who have lived experience of homelessness, especially people of color, in the policy and program design decisions of the supportive housing system. Increase access to supportive housing programs for people of color by addressing racial bias in our system. Invest in professional development and competitive pay to attract and retain a highly qualified workforce of homeless service provider staff. Incentivize hiring of people who have lived experience of homelessness to reflect the client population— especially people of color and LGBTQI+ persons. A DBC 14 | Santa Clara County Community Plan to End Homelessnes: 2020–2025 The first two strategies of the plan seek to end and prevent homelessness for as many people as possible over the next five years. However, the reality is that many people will remain unhoused due to an extreme housing crisis and increasing income inequality. To address this immediate crisis in our community and ensure healthy neighborhoods for all, we must begin by doubling our temporary housing and shelter capacity to serve 2,000 additional households each night and increase investment in health, safety and other basic services to better meet the needs of people living in unsheltered conditions and build connections to housing programs and safety net services offered throughout the county. STRATEGY 3 Improve Quality of Life for Unsheltered Individuals and Create Healthy Neighborhoods for All Double the number of year-round temporary housing beds and offer a variety of welcoming temporary housing options throughout the county.1 Build new partnerships to host emergency shelter, safe places to park and access services, and sanctioned encampments that are not swept and include hygiene and supportive services. Ensure that all families with children under 18 years old who are unhoused have access to emergency shelter or temporary housing. Provide opportunities for people who have lived experience of homelessness to provide peer-to-peer support. Reduce barriers to shelter such as allowing for pets, storage of personal items, greater privacy, longer stays, and provide higher levels of safety for residents. Provide more public services in neighborhoods hosting emergency shelter or temporary housing programs. Expand hours at new and existing shelters to remain open during the day. Increase the number of street outreach staff and case managers working in encampments. A D D B E C C Increase street outreach, hygiene services, and transportation options to match the needs of unsheltered residents. 2 Increase access to basic hygiene resources, including bathrooms, showers, and laundry Increase the number of free public transit passes and other transportation options for people who are unhoused to access services. A B Increase mental health and substance use services.3 Increase the number of mobile crisis teams with clinical staff, and expand their hours, to support individuals experiencing severe mental health and substance use crises. Develop a plan to eliminate service access and treatment gaps for unsheltered people struggling with chronic and severe mental illness. Increase the number of beds available for substance use treatment and provide the follow-up supportive services needed to prevent relapses. Increase access to mental health treat- ment for people who are unhoused and struggling with mental illness. A DBC The Strategies • Share data across safety net, criminal justice, and housing systems to better predict and target households who are experiencing homelessness or at risk of homelessness. • Better utilize data collected in the homeless system of care and across County departments to know what is working well, what programs need improvement, and to identify inequities in the system. • Provide demographic data, including race and ethnicity, in all reports on homelessness to highlight and address inequities. • Create accessible dashboards that show our progress and hold our systems accountable. • Provide trauma-informed care and racial equity/anti-racism training to all staff working with people experiencing homelessness. • Increase access to services, including providing system navigation resources and training to all staff working with people experiencing homelessness. • Align racial equity work in the homelessness sector with other racial equity initiatives in Santa Clara County. • Expand partnerships with corporations, philanthropic institutions, and individual donors to secure private funding to reduce and prevent homelessness. • Align and coordinate with other community efforts to address homelessness, such as the Homelessness Task Force. Process Improvements Across Strategies 1, 2, and 3 Throughout our work, we must continue to expand coordination between systems, increase the use of data to improve programs, and increase training opportunities for all partners, including: Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 15 The Strategies STRATEGY 3 Improve Quality of Life for Unsheltered Individuals and Create Healthy Neighborhoods for All (Continued) Engage a cross-section of community partners to address the needs of unsheltered residents. Ensure that community spaces are safe and welcoming for housed and unhoused residents. 4 5 Increase outreach to city and County staff and business and neighborhood associations about available resources to assist people who are unhoused. Partner with new private sector, community-based, and faith-based organizations to create safe and welcoming community spaces in every community for unhoused people to access services during the day. Engage the private sector to contribute funding to support health and safety services and shelter for people who are unhoused. Work with community organizations, cities, County agencies, and neighborhood associations to ensure that public spaces such as parks, libraries, and community centers remain clean, well-maintained, and welcoming to all. Increase coordination between agencies engaging people living in encampments to ensure consistent and humane approaches to encampment resolution. Create a referral system where unhoused residents can access information and services, such as available temporary housing and homeless services. A A B B C D 16 | Santa Clara County Community Plan to End Homelessnes: 2020–2025 Thank You! The Community Plan Steering Committee would like to thank the following agencies and staff who participated in the Community Plan Work Group to gather community input and update the community plan: The Steering Committee and Work Group would like to thank the many people who are currently or formerly unhoused who shared their input and experiences to inform the community plan, including the following: The Steering Committee and Work Group would like to thank the following community stake- holders, agencies, and organizations for participating in the process: • County of Santa Clara: Jackie MacLean, Hilary Barroga, Kathryn Kaminski, Hilary Armstrong • City of San José: Sarah Zárate, Ragan Henninger • Destination: Home: Ray Bramson, David Low • City of Morgan Hill: Rebecca Garcia • City of Mountain View: Wayne Chen • LifeMoves: Bruce Ives • Sacred Heart Community Service: Erin Stanton • Community Solutions: Erin O’Brien • Lived Experience Advisory Board • Sacred Heart’s Survivors of the Streets • HomeFirst Sunnyvale Shelter’s Client Collaborative • Clients/residents from Hope’s Corner, Bill Wilson Center, New Haven Inn, and Second Street Studios • Abode Services • Alta Vista High School • Amigos de Guadalupe • Anthem Blue Cross • Bill Wilson Center • Bitfocus • Catholic Charities of Santa Clara County • Charities Housing • Cisco • Cities Association of Santa Clara County • City Team • City of Cupertino • City of Morgan Hill • City of Mountain View • City of Palo Alto • City of San José • City of Milpitas • City of Santa Clara • Community Services Agency • Community Solutions • County of Santa Clara: o Behavioral Health Services o Office of the District Attorney o Probation Department o Public Defender Office o Public Health Department o Reentry Services o Santa Clara Valley Medical Center o Social Services Agency o Office of Supportive Housing o Office of Equity and Social Justice o Offices of Supervisors Cindy Chavez, Dave Cortese, Susan Ellenberg, Joe Simitian, and Mike Wasserman o Valley Homeless Healthcare Program • David and Lucile Packard Foundation • Destination: Home • Dependency Advocacy Center Thank You! Santa Clara County Community Plan to End Homelessnes: 2020–2025 | 17 • Downtown Business Association • Downtown Streets Team • EAH Housing • East Side Union High School District • Family Supportive Housing • First Community Housing • Gilroy Compassion Center • HomeFirst • Housing Trust Silicon Valley • Humane Society of Silicon Valley • Hunger at Home • Kaiser Permanente • Kids in Common • Law Foundation of Silicon Valley • LifeMoves • LinkedIn • Los Altos Community Foundation • Mental Health Systems • Next Door Solutions • On Lok • PATH • Razing the Bar • Resources for Community Development • Santa Clara County City Managers Association • Santa Clara County Housing Authority • Santa Clara County Office of Education • Santa Clara County Domestic Violence Advocacy Consortium • Santa Clara Family Health Plan • Sacred Heart Community Service • Salvation Army • Silicon Valley Community Foundation • Silicon Valley Council of Nonprofits • Silicon Valley at Home • Silicon Valley Independent Living Center • Silicon Valley Organization • South Bay Coalition to End Human Trafficking • Spectrum Equity • St. Joseph Family Center • Sunnyvale Community Services • The Health Trust • United Way Bay Area • U.S. Department of Veterans Affairs • West Valley Community Services • YWCA of Silicon Valley Thank You! COMMUNITY PLAN AND HOUSING DEVELOPMENT PLAN Housing and Neighborhood Revitalization Committee City of Gilroy January 4, 2021 PROGRESS SINCE 2015 2 MORE PROGRESS SINCE 2015 3 GUIDING VALUES As we implement the strategies in this plan, we will raise the voices of people with lived experience and share power with our unhoused and recently-housed neighbors. We will focus on policies and programs that reduce racial inequity, in an effort to reverse the disproportionately high rates of people of color who are unhoused. 4 THE FRAMEWORK 5 STRATEGY 1 -ADDRESS THE ROOT CAUSES 1.Ensure that people accessing safety net services have the support they need to obtain and maintain housing. 2.Ensure that people involved in the criminal justice system do not become homeless. 3.Create the conditions to develop enough affordable housing to meet the need in our community. 4.Protect residents from evictions, displacement, and housing discrimination. 5.Ensure all residents who are able to work have access to living wage employment. 6.Expand public and private sector support for ending and preventing homelessness. 6 STRATEGY 2 –EXPAND PROGRAMS 1.Increase the capacity of supportive housing programs for people experiencing homelessness. 2.Provide a broad range of supports to prevent homelessness. 3.Create a state-of-the-art supportive housing system. 7 STRATEGY 3 –IMPROVE QUALITY OF LIFE 1.Double the number of year-round temporary housing beds and offer a variety of welcoming temporary housing options throughout the county. 2.Increase street outreach, hygiene services, and transportation options to match the needs of unsheltered residents. 3.Increase mental health and substance use services. 4.Engage a cross-section of community partners to address the needs of unsheltered residents. 5.Ensure that community spaces are safe and welcoming for housed and unhoused residents. 8 THE TARGETS 9 IMPLEMENTATION 10 Many efforts already underway/accelerated due to COVID-19 Response Implementation plan will include annual activities and targets Partners determine agency goals to further efforts Continuum of Care provides progress updates Regular opportunities for adjustments/ revisions ENDORSEMENT ▪Lived Experience Advisory Board –7.16.20 ▪SCC Board of Supervisors –8.25.20 ▪City of San José –8.25.20 ▪City of Milpitas –12.1.20 ▪City of Morgan Hill –12.2.20 ▪City of Mountain View –12.8.20 ▪City of Cupertino –12.15.20 11 Memorandum Date: January 13, 2021 To: Housing and Neighborhood Revitalization Committee From: Sandra Nava, Housing & Community Development Technician II Subject: FY 2021-2022 Community Development Block Grant (CDBG) and Housing Trust Fund Grant Funding Cycle Orientation BACKGROUND We have kicked off the FY 2021-2022 Community Development Block Grant (CDBG) and Housing Trust Fund (HTF) Grant Funding Cycle. Staff will provide an overview of the process, timeline, and the areas of responsibility of the HNRC. Staff will also review the various documents and supporting information that are part of the process (attached). ANALYSIS N/A NEXT STEPS Staff will be available for questions. City of Gilroy Housing Division Community Development Block Grant/ Gilroy Housing Trust Fund Application City of Gilroy 21-RFP-HCD-455 Fiscal Year 2021-2022 1 SECTION 1: COVER SHEET A. Applicant Information Legal Name of Organization: Mailing Address: City, State, Zip Code: Contact Person Name: Title: Email Address: Webpage: Telephone Number: B. Project Overview Project Name: Project Location: City, State, Zip: Brief Project Description: C. Funds Requested Funding request for Fiscal Year 2021/2022: $ Gilroy CDBG/HTF funds in Fiscal Year: 2019/ 2020 2020 / 2021 Requested: Received: Identify the City of Gilroy Consolidated Plan priority need(s) being met: Preserve Affordable Housing for Home Ownership Install Safety & Enhanced Public Improvements Small Business Expansion Workforce Development Supportive Services for Homeless Supportive Services for Special Needs Populations Fair Housing Support Neighborhood Revitalization Community Development Block Grant/ Gilroy Housing Trust Fund Application City of Gilroy 21-RFP-HCD-455 Fiscal Year 2021-2022 2 SECTION 2: PROJECT INFORMATION A. Project Overview and Target Population [Limit each response to no more than half a page] 1. Describe the primary purpose of the proposed project: 1.05. Description of Services Location of services: Hours of operation: Activity 1: Activity Name: Activity Description: Activity 2: Activity Name: Activity Description: Activity 3: Activity Name: Activity Description: Community Development Block Grant/ Gilroy Housing Trust Fund Application City of Gilroy 21-RFP-HCD-455 Fiscal Year 2021-2022 3 2. Describe the need(s) that the proposed project addresses, its community impact, and how it addr esses a City Council priority. 3. Describe the project’s target population, including client eligibility requirements. Discuss how and if they are an at-risk and/or under-served population. 4. What other private or government organizations are now or will address the same needs identified herein? List and describe the services provided by each in relation to the needs addressed. 5. Explain how the proposed program/project augments rather than duplicates the services of others. 6. Describe how your agency collaborates with other service providers (e.g. shared staffing, locations, or budgets). Specify the names of collaborative groups of which you are a member. Community Development Block Grant/ Gilroy Housing Trust Fund Application City of Gilroy 21-RFP-HCD-455 Fiscal Year 2021-2022 4 NOTE: For Reference the 2020 HUD Income Limit Standards for Santa Clara County are provided below. 1 Person 2 Persons 3 Persons 4 Persons 5 Persons 6 Persons 7 Persons 8 Persons 0% - 30% AMI Extremely Low Income $33,150 $37,900 $42,650 $47,350 $51,150 $54,950 $58,750 $62,550 31% - 50% AMI Very Low Income $55,300 $63,200 $71,100 $78,950 $85,300 $91,600 $97,900 $104,250 51% - 80% AMI Low Income $78,550 $89,750 $100,950 $112,150 $121,150 $130,100 $139,100 $148,050 B. Performance Measures/Numeric Goals 1. Unduplicated Participants – Indicate, by quarter, the proposed number of unduplicated participants the City grant funded project will serve. An unduplicated participant is a Gilroy resident who is counted only once each fiscal year. If this project has other funding sources, only list and report on the percentage of unduplicated persons served under this grant. Unduplicated Participants Quarter 1 Quarter 2 Quarter 3 Quarter 4 Total Provide the proposed number of unduplicated Gilroy participants for each category listed below . # of Gilroy Clients # of Gilroy Clients Extremely Low Income (0%-30% AMI) Youth (0-18 years) Very Low Income (31%-50% AMI) Adults (19-61 years) Low Income (51%-80% AMI) Seniors (62+ years) Moderate Income (81%-120% AMI) Disabled Individuals Above Moderate Income (120%+ AMI) Other Special Needs 2. Service Units – Provide activity name, define unit of service, and list the proposed number of units of service that will be provided each quarter resulting from the Gilroy grant only. A unit of service is the “thing” you propose to track each quarter. (i.e. each case, meal, shelter night, job, etc.) Activity 1: Unit of Service = Goal: Quarter 1 Quarter 2 Quarter 3 Quarter 4 Total Activity 2: Unit of Service = Goal: Quarter 1 Quarter 2 Quarter 3 Quarter 4 Total Community Development Block Grant/ Gilroy Housing Trust Fund Application City of Gilroy 21-RFP-HCD-455 Fiscal Year 2021-2022 5 Activity 3: Unit of Service = Goal: Quarter 1 Quarter 2 Quarter 3 Quarter 4 Total 3. Outcome Measure Statement and Measurement Methodology – List outcome measure(s) as a percentage (an outcome measure is the proposed measurable outcome(s) expected to be achieved through the activities to be provided) and include the measurement tool(s) you propose to use, then below the outcome measure section describe the measurement methodology to be implemented in order to arrive at the actual percentage achieved. Finally, list the numerical percentages you propose for Q2 (representing outcomes from Q1-Q2) and Q4 (representing outcomes from Q3-Q4). Example: Outcome Measure 50% of clients receiving job readiness training will increase their income by securing new employment as measured by either employer verification letters, pay stubs, or benefit letter. Measurement Methodology: Staff will verify the number of clients securing new employment. The number of unduplicated clients securing new employment will be divided by the total number of unduplicated clients served to arrive at the actual percentage securing new employment. Quarter 2 Quarter 4 Outcome Goal: 50% 50% Outcome Measure #1 Measurement Methodology: Quarter 2 Quarter 4 Outcome Goal: Outcome Measure #2 Measurement Methodology: Quarter 2 Quarter 4 Outcome Goal: 1. How will the activities being provided under this grant contribute to meeting the outcome measures? 2. Describe in detail how your agency will implement the proposed outcome measurement methodology. C. Project Administration and Monitoring [Limit each response to no more than half a page] 1. Use the space and table below to briefly describe how the project will be managed and administered, included proposed staff time and staff functions. Community Development Block Grant/ Gilroy Housing Trust Fund Application City of Gilroy 21-RFP-HCD-455 Fiscal Year 2021-2022 6 Position Title Program/Project Duties Total Annual Salary Total Hours per Week % Time Allocated to CDBG/ HTF Activity CDBG / HTF Salary Reimbursement Request 2. Describe your written policies and/or established procedures for assuring persons with disabilities and/or limited English proficiency have access to services and benefits. 3. Briefly describe your agency’s mission and history. Include a description of your agency’s experience in providing the proposed services. 4. If previously funded by the City of Gilroy, what were the goals and accomplishments of CDBG/HTF projects? 5. Explain how your agency collects and reports income, race/ethnicity, and disability data. 6. Explain how your agency collects customer service data and provide the metrics used to collect this data. D. HUD Low Mod Income National Objective Options (please select one of the three categories below) 1. Low Mod – Limited Clientele Activities Category The HUD National Objective your project will meet is Low Mod Income (LMI) which benefits low and very low-income persons as defined by HUD’s income limits for Santa Clara County. The Low Mod Limited Clientele (LMC) Category is the category under the LMI national objective your project will meet. Under the LMC category, at least 51% of the beneficiaries of an activity have to be LMI persons. Put a check (X) next to the qualifying criteria below your LMC project activity meets, select one: a) The activity will exclusively serve a group of persons in any one or a combination of categories generally presumed to be low, very low, or extremely low income: abused children, battered spouses, elderly persons, adults meeting the definition of “severely disabled” in the Bureau of Census’s Current Population Reports, homeless persons, illiterate adults, persons living with AIDS, and migrant farm workers; or b) The activity will require documentation on family size and income to document that at least 51% of the clientele are persons whose family income does not exceed HUD income limits for Santa Clara County; or c) The activity will have income eligibility requirements that limit the activity exclusively to low, very low, and extremely low-income persons; or d) The activity will be of such a nature and in such a location that it may be reasonably concluded that the activity’s clientele will primarily be low, very low, or extremely low-income persons. Community Development Block Grant/ Gilroy Housing Trust Fund Application City of Gilroy 21-RFP-HCD-455 Fiscal Year 2021-2022 7 2. Low Mod - Housing Activities Category The HUD National Objective your project will meet is Low Mod Income (LMI) which benefits low and very low-income persons as defined by HUD’s income limits for Santa Clara County. The Low Mod Housing Activities (LMH) Category is the category under the LMI national objective your project will meet. Owner-occupied housing rehabilitation programs established to meet the Low Mod Housing National Objective found at 24 CFR 570.208(a)(3) must benefit households earning less than 80% of area median income adjusted for household size as published by HUD. Select one of the Two Accepted Methods for Calculating Household Income for your Project Part 5 definition of income (24 CFR Part 5.609); or Adjusted gross income under Internal Revenue Service (IRS) form 1040 Each method requires collection and evaluation of source documentation. Self-certification is not acceptable for documenting compliance with the housing national objective. The awarded agency(ies) will be expected to determine income eligibility, establish performance measures, and meet performance objectives. 3. Low Mod - Area Benefit Activities Category The HUD National Objective your project will meet is Low Mod Income (LMI) which benefits low and very low-income persons as defined by HUD’s income limits for Santa Clara County. The Low Mod Area (LMA) Category is the category under the LMI national objective your project will meet. The area benefit category is the most commonly used national objective for activities that benefit a residential neighborhood. An area benefit activity is one that benefits all residents in a particular area, where at least 51% of the residents are LMI persons. Examples of area benefit activities located in a predominantly LMI neighborhood may include:  Acquisition of land to be used as a neighborhood park;  Construction of a health clinic;  Improvements to public infrastructure (i.e. the installation of gutters and sidewalks); and  Development of a community center The above activities benefit all LMI residents in a service area and may qualify under the LMI area benefit category. The applicant is responsible for determining that a service area complies with CDBG regulations. E. Select one Eligible Project Activity you propose to provide Gilroy residents. Services for Senior Citizens Public Improvements Services for Disabled Persons Code Enforcement Services for Youth Employment Services Services for Victims of Domestic Violence Fair Housing Services Services for Homeless Public Facilities Substance Abuse Counseling and Treatment Health Services Services for Those At Risk of Homelessness Tenant / Landlord Counseling Housing Rehabilitation Economic Development Other, list Community Development Block Grant/ Gilroy Housing Trust Fund Application City of Gilroy 21-RFP-HCD-455 Fiscal Year 2021-2022 8 F. HUD Performance Measures HUD requires that recipients of federal funding assess the outcomes of their programs. Below, please select one primary HUD objective and one primary HUD outcome to be addressed by this project. Objectives Objective #1: Creates a suitable living environment. This objective relates to activities that are designed to benefit communities, families, or individuals by addressing issues in their living environment (such as poor quality infrastructure) to social issues such as crime prevention, literacy or elderly health services. Objective #2: Provides decent housing. This objective focuses on housing programs where the purpose of the program is to meet individual, family, or community needs and not programs where housing is an element of a larger effort, since such programs would be more appropriately reported under suitable living environment. Objective #3: Creates economic opportunity. This objective applies to the types of activities related to economic development, commercial revitalization, or job creation. Outcomes Outcome #1: Improve availability/accessibility. This category applies to activities that make services, infrastructure, public facilities, housing, or shelters available or accessible to low/moderate income people, including persons with disabilities. In this category, accessibility does not refer only to physical barriers, but also to making the affordable basics of daily living available and accessible to low/moderate income people where they live. Outcome #2: Improve affordability. This category applies to activities that provide affordability in a variety of ways in the lives of low/moderate income people. It can include the creation or maintenance of affordable housing, basic infrastructure hook-ups, or services such as transportation or day care. Outcome #3: Improve sustainability. This category applies to projects where the activity or activities are aimed at improving communities or neighborhoods, helping to make them livable or viable by providing benefit to persons of low/moderate income or by removing or eliminating slums or blighted areas through multiple activities or services that sustain communities or neighborhoods. Community Development Block Grant/ Gilroy Housing Trust Fund Application City of Gilroy 21-RFP-HCD-455 Fiscal Year 2021-2022 9 SECTION 3: FINANCIAL AND OTHER ORGANIZATION INFORMATION A. Agency Information Executive Director: Email: DUNS #: Fax: Non-profit with 501(c)(3) Status Yes No Faith-based organization Yes No Registered at sam.gov Yes No B. Total Agency Budget 2020-2021 Administration Fundraising Proposed Project (Total Gilroy grant budget) All Other Programs Total Agency Budget C. Proposed City of Gilroy Grant Budget Proposed City of Gilroy Grant Project Expenses FY 2020-2021 CDBG/HTF Allocation (If Applicable) FY 2021-2022 CDBG/HTF Request List % Change from FY 20/21 allocation to FY 221/2022 Request Salaries Benefits Office Supplies Communication Publications/Printing/Advertising Travel Rent/Lease/Mortgage Utilities Insurance Equipment Rental/Maintenance, Specify: Audit/Legal/Professional Services (for CDBG/HTF portion only) Direct Services (Funding for specific service such as a meal, ride), Specify: Contracted Services, Specify: Other, Specify: Total Expenses: Community Development Block Grant/ Gilroy Housing Trust Fund Application City of Gilroy 21-RFP-HCD-455 Fiscal Year 2021-2022 10 1. Please explain any variation in excess of 10% between 2020-2021 allocation and proposed 2021-2022 expenses (If applicable). 2. Indirect costs billed to a CDBG grant require a HUD approved indirect cost plan and those billed to an HTF grant require a city approved indirect cost plan. Do you plan to bill the grant for indirect costs? Yes No 3. Does your agency charge fees for the services that you are requesting funding? Yes No If so, please attach a fee schedule to this page. D. Leveraged Funds Proposed Project Revenues FY 2021-2022 List Amount Proposed CDBG/HTF City of Gilroy Grant Other Revenue Sources for proposed project (Please List) Total of Other Revenue Sources: 1. If your organization is not leveraging the requested CDBG/HTF funds with other funds, please explain why. Community Development Block Grant/ Gilroy Housing Trust Fund Application City of Gilroy 21-RFP-HCD-455 Fiscal Year 2021-2022 11 E. REQUIREMENTS First-time applicants: Submit all items below with the proposal, as one document. New applicants or those submitting a proposal for a new project must meet with HCD Technician, Sandra Nava, prior to application submittal to determine if the proposed project meets CDBG and HTF eligibility requirements. Current grant recipients: Put a check (X) next to an item below if the most current copy is on file with the Housing & Community Development office. Submit all unchecked items below with the proposal, as one document. a. Articles of Incorporation and Bylaws (submit any amendments). b. Current Policy & Procedures Manual. Include current policy prohibiting discrimination, grievance procedures, procurement procedures and conflict of interest requirements for both employees and clients. c. Current Nonprofit Determination. Submit current determination letters from the federal Internal Revenue Service and the State Franchise Tax Board listing the organization’s current name and address documenting the organization is tax exempt. d. Current List of Board of Directors. Include the current name, telephone number, address, occupation or affiliation of each member, and service term. Identify the principal officers of the governing body. e. Current Authorization to Request Funds. Submit the governing body’s authorization to submit the City of Gilroy funding request. This consists of copies of the resolution (if applicable) and/or of the minutes of the meeting in which the governing body’s resolution, motion, or other official action is recorded authorizing the funding request. f. Current Designation of Authorized Official. Documentation must be submitted of the governing body’s action authorizing the representative(s) of the agency to negotiate for and contractually bind the agency. This consists of a signed letter from the Chairperson or Secretary of the governing body providing the name, title, address, and telephone number of each authorized individual. g. Current Organizational Chart. Include the organization’s current administrative framework and staff positions. h. Current Financial Statement and Audit and Management Letter, if applicable. Also, if applicable, describe any actions taken to correct identified findings or concerns. Any agency that does not have a financial statement or audit to submit must contact Sandra Nava prior to submitting this application. i. Résumés of Chief Program Administrator and Chief Fiscal Officer Community Development Block Grant/ Gilroy Housing Trust Fund Application City of Gilroy 21-RFP-HCD-455 Fiscal Year 2021-2022 12 SECTION 4: AUTHORIZATION The applicant hereby assures and certifies compliance all applicable federal, state, and local laws, regulations, policies, and requirements (including, but not limited to 2 CFR Part 200), as they relate to the acceptance and use of CDBG and local funds by private, non-profit organizations. Also, the applicant assures and certifies the following information: 1. It possesses legal authority to make a grant submission and to execute a community public service program; 2. The agency’s governing body has duly adopted or passed as an official act a resolution, motion or similar action authorizing the person identified as the official representative of the corporation to submit this funding application and all associated information and assurances; 3. The grant will be conducted and administered in compliance with: a. Title VI of the Civil Rights Act of 1964 (Public Law 88-352; 42 U.S.C. 2000d et seq.), as amended, and implementing regulations issued at 24 CFR Part 1; and b. Title VIII of the Civil Rights Act of 1968 (Public Law 90-284; 42 U.S.C. 3601 et seq.), as amended, implementing regulations issued at 24 CFR Part 107, and Executive Order 11063; and c. Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 (Public Law 93 - 383; U.S.C. 5301 et seq.), as amended; and d. Section 504 of the Rehabilitation Act of 1973 (Public Law 93-112; 29 U.S.C. 794), as amended; and e. Executive Order 11246, the implementing regulations issued at 41 CFR Chapter 60, and the Development Act of 1968 (12 U.S.C. 1701u; and f. The Age Discrimination Act of 1975 (Public Law 94-135; U.S.C. 6101), as amended. g. Presidential Executive Order 13166 (“Improving Access to Services for Persons with Limited English Proficiency”); and h. Executive Orders 11625, 12432 and 12138, encouraging the use of minority and women-owned business enterprises in connection with activities funded under this grant. 4. It will affirmatively further fair housing. 5. It will implement the requirements of the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821-4846) and implementing regulations at 24 CFR Part 35. 6. It will comply with Uniform Federal Accessibility Standards at 24 CFR Part 40, Appendix A, as they related to major rehabilitation or conversion. As a duly authorized representative of the Agency, I submit this application to the JURISDICTION and verify, under penalty of perjury under the laws of the State of California or of the JURISDICTION, that the information contained herein is, to the best of my knowledge, true, correct and complete. (Attach documentation that verifies the signer has the authority to submit this application and execute the contract). AUTHORIZED SIGNATURE: DATE: NAME (Please Print): TITLE: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) and HOUSING TRUST (HTF) FUND APPLICATION PACKET Fiscal Year 2021-2022 ALL APPLICATIONS ARE DUE BY Monday, February 1, 2021 4:00 p.m. ALL PROPOSALS RECEIVED AFTER 4:00 PM, February 1, 2021 CANNOT BE ACCEPTED Due to COVID-19 restrictions, only electronic applications will be accepted. Please submit as one pdf document to Carina Baksa at carina.baksa@cityofgilroy.org A public hearing to review the CDBG and HTF program will be held virtually on January 7, 2021 at 11 a.m. All interested applicants are encouraged to attend by joining at Webex Link: https://cityofgilroy-trx.my.webex.com/cityofgilroy- trx.my/j.php?MTID=m0605430296641406647edf16f1d30ba2 City of Gilroy Community Development Block Grant & Housing Trust Fund Request for Proposals for Fiscal Year 2021-2022 The City of Gilroy is scheduled to release a Request for Proposals (RFP) for the use of Community Development Block Grant (CDBG) and Housing Trust Fund (HTF) grant funding for Fiscal Year (FY) 2021- 2022. In FY 2021-2022, the City expects to receive an estimated $500,000 in CDBG funds from the U.S. Department of Housing and Urban Development (HUD).The primary objectives of the CDBG Program include activities that benefit low-income households, aid in the prevention of slums or blight, or meet an urgent community need. The City’s HTF program provides additional funding of $168,000 for the services related to housing and homelessness. The City will award grants for a one-year period which will run from July 1, 2021 through June 30, 2022. The Housing and Neighborhood Revitalization Committee (HNRC) and the City Council will consider proposals to utilize these funds to implement activities in FY 2021-2022. A public hearing to review the CDBG and HTF Grant Program Notice of Funding Availability (NOFA) will be held virtually on January 7, 2021 at 11:00 a.m. All interested applicants are encouraged to attend by joining at Webex Link: https://cityofgilroy-trx.my.webex.com/cityofgilroy- trx.my/j.php?MTID=m0605430296641406647edf16f1d30ba2 CDBG and HTF funding request application packets will be available on Friday January 1, 2021 on the city’s website at http://ca-gilroy.civicplus.com/Bids.aspx?CatID=18 . For additional details on this RFP visit https://www.cityofgilroy.org/284/Block-Grant-Funds. For questions and/or technical assistance, contact Housing and Community Development (HCD) at 408-846-0290 by January 25, 2021. The deadline for submitting proposals is Monday, February 1, 2021 at 4:00 p.m. Due to COVID-19 impacts, only electronic proposals will be accepted by the City of Gilroy at carina.baksa@cityofgilroy.org . The project title, RFP # 21-RFP-HCD-455, and proposer name must be included in the Proposal email. All proposals received after 4:00 p.m., February 1, 2021, will be rejected. The City of Gilroy accepts no responsibility if delivery is made to another location other than the location specified above and/or for delayed deliveries. The City of Gilroy does not discriminate on the basis of race, color, religion, national origin, sex, disability, sexual orientation, gender identity, or familial status in the administration of its programs and activities. Pursuant to the Americans with Disabilities Act and Section 504, the City of Gilroy will make reasonable efforts to accommodate persons with disabilities. If you require special accommodations, please contact the Housing and Community Development Office at (408) 846-0290. The hearing impaired can reach HCD through the California Relay System at 711 or (800) 735-2929. Posted: December 21, 2020 Published: January 1, 2021 CITY OF GILROY Community Development Block Grant (CDBG) & Housing Trust Fund (HTF) FY 2021-2022 21-RFP-HCD-455 REQUEST FOR PROPOSALS (RFP) FUNDING SCHEDULE MONTH/YEAR DATE ACTION January 2021 January 1 CDBG and HTF Grant Applications Available http://ca-gilroy.civicplus.com/Bids.aspx?CatID=18 January 2021 January 7 Public Hearing to Review Notice of Funding Availability (NOFA) January 7 11:00 a.m. Virtual Meeting Webex Link: https://cityofgilroy- trx.my.webex.com/cityofgilroy- trx.my/j.php?MTID=m0605430296641406647edf16f1d30ba2 January 13 Orientation meeting for Housing and Neighborhood Revitalization Committee (HNRC) members on grant funding cycle process Virtual Meeting, 6:00 p.m. https://www.facebook.com/GilroyCityHallMeetings February 2021 February 1 PROPOSALS DUE TO CITY OF GILROY– BY 4:00 p.m. PROPOSALS RECEIVED AFTER 4:00 P.M., February 1, CANNOT BE ACCEPTED February 17 HNRC Meeting – Agency proposal presentation to HNRC. Representative must be able to answer detailed programmatic and/or financial questions Virtual Meeting, 6:00 p.m. https://www.facebook.com/GilroyCityHallMeetings (Agency presentation times are subject to change) March 2021 March 10 HNRC Meeting - For consideration of Council grant allocation recommendations Virtual Meeting, 6:00 p.m. https://www.facebook.com/GilroyCityHallMeetings April 2021 April 1 – May 3 Public Comment Period for FY 2021-2022 Annual Action Plan May 2021 May 3 Public Hearing – Staff and HNRC recommendations presented to City Council for consideration and possible approval www.cityofgilroy.org July 2021 July 1 2021-2022 CDBG and Housing Trust Fund fiscal year begins For questions on the application process contact Sandra Nava, HCD Technician II, at sandra.nava@cityofgilroy.org or at (408) 846-0290 by January 25, 2021. CITY OF GILROY Community Development Block Grant (CDBG) & Housing Trust Fund (HTF) FY 2021-2022 21-RFP-HCD-455 REQUEST FOR PROPOSALS (RFP) SUBMITTAL REQUIREMENTS Proposals are due by February 1, 2021, no later than 4:00 p.m. Late proposals cannot be accepted. Submit PDF proposal as ONE document to: Carina Baksa via email to carina.baksa@cityofgilroy.org To be considered, all proposals must be submitted under the guidelines stated herein. • Project title, project # RFP 21-RFP-HCD-455, and the Proposer’s name MUST be written in the subject line and body of the email with the PDF proposal attached • Proposal must be on 8 ½” x 11" size paper • Font size cannot be smaller than 11 • Limit each response to no more than half a page • Do not include additional literature and/or attachments beyond that necessary to present a complete and effective application. Failure to submit a concise, complete application shall be evidence of the proposer's inability to undertake program objectives • Section I, Cover Sheet of the funding proposal will be submitted in the City Council packet and must be completed. Please provide CLEAR AND CONCISE information, to be kept to 1 page, so that Council members and the general public can easily understand the project activities your agency is proposing under the grant CITY OF GILROY PUBLIC SERVICE REQUEST FOR PROPOSALS (RFP) Fiscal Year 2021-2022 APPLICATION INSTRUCTIONS AND ELIGIBILITY STANDARDS PURPOSE This application packet provides information regarding the use of the application form in addition to other pertinent information all applicants need to know when applying for CDBG grant funds. Housing Trust Fund money is also available for services related to homelessness and housing services. You may use the same application for both funding sources. Staff will determine eligibility for the appropriate funding source. A program will be allocated funding from only one funding source. ACCEPTANCE OF PROPOSALS This proposal does not commit the City to award a contract, to pay any costs incurred in the preparation of a proposal to this request, or to procure or contract for services or supplies. The City reserves the right to accept or reject any or all proposals received as a result of this request, or to cancel in part or in its entirety this proposal if it is in the best interest of the City to do so. MINIMUM GRANT AMOUNT The minimum grant amount is $7,500. ONE YEAR FUNDING CYCLE The awards are for a one-year period. The fiscal year will run from July 1, 2021 – June 30, 2022 REIMBURSEMENT METHOD OF PAYMENT Payments are made on a reimbursement basis based on actual allowable grant expenditures from July 1 – June 30 in each fiscal year. A reimbursement request is due October 10, January 10, April 10, and July 7 of each fiscal year. Any alteration to this schedule must be approved in advance by City staff. QUARTERLY ACTIVITY REPORTING You will report on quarters 1 through 2 on January 10 and for quarters 3 through 4 on July 7. This consists of reporting on actual project outputs, outcomes, demographics, and providing a narrative response. FIRST TIME APPLICANTS / FIRST TIME PROJECTS New applicants or applicants with new projects must discuss their project's eligibility with Sandra Nava, at sandra.nava@cityofgilroy.org or 408.846.0290, by January 25, 2021. INELIGIBLE ACTIVITIES The following activities are ineligible for CDBG/HTF funding: • assistance to buildings used for the general conduct of government • general government expenses • political activities • maintenance expenses for public facilities • new housing construction • income payments that exceed three consecutive months REQUIRED ELIGIBILITY INFORMATION Each agency applying for funding must meet the following “Entry Criteria”: 1. The proposed project must meet the Low/Mod Income (LMI) HUD National Objective 2. Must be an eligible HUD activity. - Acquisition of Real Property - Public Facilities and Improvements - Public Services (subject to 15% cap) - Housing Rehabilitation - Homeownership Assistance - Economic Development - And More. Interested applicants may visit HUD’s website to determine eligibility. https://www.hudexchange.info/resource/89/community-development-block-grant-program-cdbg- guide-to-national-objectives-and-eligible-activities-for-entitlement-communities/ 3. This RFP seeks proposals that will meet the following Consolidated Plan Goals: • Preserve affordable housing for home ownership • Install safety and enhanced public improvements • Small Business Expansion • Workforce development • Supportive services for homeless • Supportive services for special needs populations • Fair Housing support • Neighborhood Revitalization 4. Must be a unit of local government or an incorporated non-profit organization having 501(c) (3) status. 5. Must have an audit/financial statement or a designated fiscal agent who will assume all financial responsibilities. Must use funds within the City limits of Gilroy, or in such other location as is approved by City in writing, for the purpose of benefitting low and very low-income Gilroy residents. AWARDED FUNDING, AGENCY MUST SUBMIT a. A procurement policy in accordance with 2 CFR Part 200. Each entity must be aware of state/local laws that may affect procurement policies. b. A Direct Cost Proposal, Attachment to Exhibit C of the City agreement, describing whether allowable grant expenditures are on a cash or accrual basis and how each line item cost on the grant budget is determined. c. An annual Indirect Cost Allocation Plan approved by HUD, if you plan to charge indirect costs to the grant. HTF funded agencies must have one approved by Sandra Nava. COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING OR HOUSING TRUST FUND FUNDING The City will consider funding those applications and agencies that meet the eligibility criteria. Based upon information provided in the application, staff will assess whether the project is eligible for CDBG funding. Housing Trust Fund (HTF) funds will be allocated to projects meeting the CDBG criteria with the exception that they are providing services specifically related to housing or homeless services. All programs awarded CDBG or HTF funds must comply with the CDBG regulations outlined in each contract. USE OF CDBG AND HTF FUNDS CDBG or HTF funding for Fiscal Year 2021-2022 cannot be spent or obligated prior to the project start date identified in the executed agreement with the City of Gilroy. FUNDING SET ASIDE FOR PUBLIC SERVICES • Approximately $75,000 is available in CDBG funds for eligible public services • Up to $300,000 for all other eligible CDBG activities • $168,000 from the HTF is available for housing and homeless related public services EVALUATION OF PROPOSALS The Housing and Neighborhood Revitalization Committee, made up of Gilroy residents, will rate and rank all proposals based on criteria found on attached Exhibit A. QUESTIONS Please contact Sandra Nava HCD Technician II at sandra.nava@cityofgilroy.org with questions on the application process and/or to discuss project/program eligibility no later than January 25, 2021. EXHIBIT A CITY OF GILROY – CDBG and HTF EVALUATION CRITERIA FY 2021-2022 REQUEST FOR PROPOSALS In evaluating eligible projects, the criteria listed below will be used to determine which projects will be recommended for funding. Each project proposal will be rated on the degree to which it meets each of the numerical rating factors. RATING FACTORS • The rating a project receives will be based on the information provided in the Project Proposal • Use whole numbers only when rating proposals • A high numerical score alone does not guarantee funding Examples of high, medium, and low degrees needed to meet each criterion are shown. After being rated numerically proposals with tied scores will be further evaluated, for ranking purposes, based on which proposal meets a greater need. CRITERION 1: NEED Measures how effectively the proposed project addresses one or more FY 2020-2025 Consolidated Plan priority goals. AGENCY RESPONSE Found in Section 2, A2 of proposal HIGH (6 pts.) Clearly documents an effective approach to meeting this need. MEDIUM (3 pts.) Need is clearly documented, approach is less effective than in comparative proposals. LOW (0 pts.) Need is not clearly documented and/or applicant cannot demonstrate they are addressing a Consolidated Plan priority goal being met. CRITERION 2: TARGETED INCOME Measures the income levels of proposed beneficiaries. AGENCY RESPONSE Found in Section 2, B1 of proposal HIGH (6 pts.) All proposed beneficiaries are extremely low income MEDIUM (4 pts.) All proposed beneficiaries are Very low income or lower LOW (2 pts.) All proposed beneficiaries are low income or lower CRITERION 3: EXPERIENCE Measures the extent of experience the agency has providing the proposed service or similar service. AGENCY RESPONSE Found in Section 2, C3 of proposal HIGH (4 pts.) Agency has experience providing the same service proposed. MEDIUM (2 pts.) Agency has experience providing a similar service to that proposed. LOW (0 pts.) Agency has no organizational or staff experience providing the type of service proposed. CRITERION 4: LEVERAGED FUNDS Measures the total revenue the agency proposes to acquire from other funding sources in order to operate the proposed program. AGENCY RESPONSE Found in Section 3, D of proposal HIGH (4 pts.) 25% or higher of total proposed project revenues are budgeted from other sources. LOW (1 pt.) Less than 25% of total proposed project revenues are budgeted from other sources. BELOW (0 pts.) No proposed project revenues are budgeted from other sources. CRITERION 5: WORKING WITH OTHER AGENCIES Measures the agency’s efforts to collaborate in order to augment rather than duplicate services to beneficiaries. BONUS POINTS: measures the use of leveraging staff and resources to enhance services. AGENCY RESPONSE Found in Section 2, A5 & A6 of proposal Found in Section 2, A6 HIGH (4 pts.) Agency clearly demonstrates how it actively works with other agencies in delivering program services. MEDIUM (2 pts.) Agency actively participates in a consortium of service providers related to project services. The South County Collaborative or Santa Clara County Collaborative on Affordable Housing and Homeless Issues are examples. LOW (1pt.) Agency has informal but established working relationships with other public service providers. NO SCORE (0 pt.) Applicant shows no evidence of working with other agencies. BONUS POINTS (2 pts.) Collaboration with other service providers including elements such as shared staff, locations or budgets that resulted in increased, expanded, or different services. CRITERION 6: MEASURABLE OUTCOMES AND SYSTEM Measures the extent to which the application proposes outcome measures and a feasible measurement system. AGENCY RESPONSE Found in Section 2, B3, #1 and #2 of proposal HIGH (4 pts.) Application identifies outcome measures for proposed services and has implemented a feasible outcome measurement system. MEDIUM (1 pt.) Application identifies outcome measures and measurement methods, but has not implemented a feasible outcome measurement system. BELOW (0 pts.) Application does not identify outcome measures and/or feasible outcome measurement system. CRITERION 7: PROGRAM PERFORMANCE Measures applicant's history or track record of meeting goals and completing projects. WHERE TO FIND Information to be provided by Housing & Community Development staff High (4 pts.) Applicant has demonstrated history of exceeding all 3 performance benchmarks (i.e. unduplicated participants, activities and outcomes). Medium (2 pts.) Applicant has demonstrated history of meeting at least 2 of 3 performance benchmarks and has no pending or unresolved monitoring or financial audit findings requiring corrective actions. Low (1 pt.) Applicant has demonstrated history of meeting at least 1 of 3 standard performance benchmarks and has no pending or unresolved monitoring or financial audit findings requiring corrective actions. NEW APPLICANT (0 pt.) CORRECTIVE ACTIONS PENDING (-2 pt.) A project with pending corrective actions identified in monitoring reports from the City, another funding source or financial audit. This includes projects subject to a corrective action plan, including probationary status from any funding source. CORRECTIVE ACTIONS UNRESOLVED (-4 pts.) A project with unresolved corrective actions not being adequately addressed at the time of application. Rating also applies to applicants who have shown substantial delays in implementing past projects and have not corrected past performance problems. 1 2 3 4 5 6 7 8 9 Projects: Agency: 1. Need (Section 2, A2) High ( 6 pts.) Med ( 3 pts.) Low ( 0 pt.) 2. Targeted Income (Section 2, B1) High ( 6 pts.) Med (4 pts.) Low (2 pts.) 3. Experience (Section 2, C3) High (4 pts.) Med (2 pts.) Low ( 0 pts.) 4. Leveraged Funds (Section 3, D) High (4 pts.) Low (1 pt.) Below (0 pts.) 5. Working with Other Agencies (Section 2, A5 and A6) High (4 pts.) Med ( 2 pts.) Low ( 1 pt.) No Score (0 pts.) Bonus (2 pts.) 6. Measurable Outcomes and System (Section 2, B3, #1, #2) High (4 pts.) Med (1 pt.) Below (0 pts.) 7. Program Performance (Information to be provided by HCD staff) High ( 4pts.) Med (2 pts.) Low (1 pts.) New Applicants (0 pts.) Corrective Actions Pending (-2 pts.) Unresolved (-4 pts.) TOTALS Gilroy CDBG and HTF FY 2020-21 Grant Proposal Rating Chart Name:__________________________ 21-RFP-HCD-455 DRAFT FY 2021-2022 RANKING AND FUNDING RECOMMENDATION TEMPLATE Agency Project Rating Ranking Current City Funding FY 2020-2021 Amount Requested for FY 2021-2022 HNRC MEMBER Recommended Funding Amount Funding Type Total:-$ -$ -$ HTF Amount Available 168,000$ CDBG Public Service Amount Available 75,000$ CDBG Housing Rehabilitation Available 150,000$ CDBG Target Area Available HTF Recommended Total -$ CDBG PS Recommended Total CDBG Housing Rehab Recommended Total -$ CDBG Target Area Total -$ Difference HTF 168,000$ Difference PS 75,000$ Difference Housing Rehab 150,000$ Difference CDBG Target Area -$ C i t y o f G i l r o y H o u s i n g & C o m m u n i t y D e v e l o p m e n t 7 3 5 1 R o s a n n a S t r e e t G i l r o y , C A 9 5 0 2 0 Housing & Neighborhood Revitalization Committee (HNRC) Meeting Agenda Wednesday, January 13, 2021 – 6:00 p.m. REVISED 1-8-2021 at 6:30 p.m. as to items in italics and underline. HOUSING & NEIGHBORHOOD REVITALIZATION COMMITTEE MEMBERS: Danny Van, Chair Greg Bozzo Laraine Spencer Vanessa Ashford Jasmine Ledesma PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged t o participate in this meeting as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE HOUSING AND NEIGHBORHOOD REVITALIZATION COMMITTEE. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO HCD TECHNICIAN SANDRA NAVA AT sandra.nava@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0290, PRIOR TO 5:00 P.M. JANUARY 13, 2021. IMPORTANT: in the subject line of your email, identify the Agenda Item Number and type in “PUBLIC COMMENT”. The HCD Technician will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N-29-20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special as sistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0290. I. Call to Order - Welcome a. Roll Call b. Introductions II. Report on Posting of the Agenda III. Public Comments on Items Not on the Agenda: PUBLIC COMMENTS MAY BE SUBMITTED BY EMAIL TO: sandra.nava@cityofgilroy.org , (Three-minute time limit). This portion of the meeting is reserved for persons desiring to address the Housing and Neighborhood Revitalization Committee on matters not on this agenda. The law does not permit the Housing and Neighborhood Revitalization Committee action or extended discussion of any item not on the agenda except under special circumstances. If Housing and Neighborhood Revitalization Committee action is requested, the Housing and Neighborhood Revitalization Committee may place the matter on a future agenda. Written material C i t y o f G i l r o y H o u s i n g & C o m m u n i t y D e v e l o p m e n t 7 3 5 1 R o s a n n a S t r e e t G i l r o y , C A 9 5 0 2 0 provided by public members for Housing and Neighborhood Revitalization Committee agenda item “public comments” will be limited to 10 pages in hard copy. IV. Selection of 2020 Leadership a. Presentation on role of Chair, Vice-Chair, and City staff b. Committee discussion c. Public comment d. Recommended Action: Select Chair and Vice-Chair V. Approval of 2021 Meeting Schedule (report attached) a. Public comment b. Recommended Action: Approve calendar VI. Approval of Meeting Minutes (report attached) a. Minutes from December 9, 2020 b. Public comment c. Recommended Action: Approve minutes VII. 2020-2025 Community Plan to End Homelessness (reports attached) a. Presentation by Ray Bramsom, Destination Home b. Public comment c. Possible Action VIII. FY 2021-2022 Community Development Block Grant (CDBG) and Housing Trust Fund Grant Funding Cycle Orientation (report attached) a. Report by Sandra Nava b. Public comment c. Recommended Action: Discussion IX. Informational Items X. Updates  CARES Act Small Business Relief and Rent Assistance Grants progress XI. Future Agenda Items XII. Adjournment- The next regular meeting is February 17, 2021 The City of Gilroy does not discriminate on the basis of race, color, religion, national origin, sex, disability, sexual orie ntation, gender identity, or familial status in the administration of its programs or activities. Pursuant to the Americans with Disabilities Act, and Governor’s Order N-29-20, the City of Gilroy will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the HCD Technician (408) 846-0290 a minimum of 2 hours prior to the meeting. The hearing impaired may reach the HCD Technician through the California Relay System at 711 or (800) 735-2929. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE. Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s view. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 or shawna.freels@cityofgilroy.org . C i t y o f G i l r o y H o u s i n g & C o m m u n i t y D e v e l o p m e n t 7 3 5 1 R o s a n n a S t r e e t G i l r o y , C A 9 5 0 2 0 CITY OF GILROY PREPARATION AND ADOPTION SCHEDULE FOR 2021-2022 CDBG & HTF FUNDING CYCLE DESCRIPTION DEC. 2020 JAN. 2021 FEB. 2021 MAR. 2021 APR. 2021 MAY 2021 1 Publish Legal Notices in Dispatch / Website Posting, etc. (Sandra). Dec 18, 2020 2 Release Notice of Funding of Availability (NOFA) for 21/22 CDBG & HTF Funds. Jan 1, 2021 3 Public Hearing – Review NOFA and Application with interested parties/individuals (virtual). Jan 7, 2021 11:00 AM 4 HNRC orientation regarding funding programs and application process. Jan 13, 2021 5 Proposals / Due to City of Gilroy. Feb 1, 2021 6 Staff review proposals to ensure project is eligible, applications completed correctly and summary of requests developed for HNRC. Feb 1 – Feb 15, 2021 7 HNRC Meeting with applicant presentations. Feb 17, 2021 8 HNRC Evaluations and funding recommendations submitted to City Staff (email) and staff develops summary based on results. Feb 26, 2021 9 HNRC Recommendation Meeting / Approval. March 10, 2021 10 Preparation of Draft 2021-2022 Consolidated Annual Action Plan. March 11 – 31, 2021 11 Public Notices to Dispatch (Shawna). March 19, 2021 12 Public comment period on Draft 2021-22 Annual Action Plan (30 days). April 1 – May 3, 2021 13 Publish Notices to Dispatch (Sandra). April 16, 2021 14 Public Hearing before the City Council on the Draft 2021-22 Annual Action Plan. May 3, 2021 15 Deadline to submit 2021-22 Annual Action Plan to HUD. May 15, 2021  Two public hearings required throughout the program year  3 HNRC Meetings: January 13th, February 17, and March 10, 2021 Housing Trust Silicon Valley l 75 East Santa Clara Street, Suite 1350 l San Jose CA 95113 l Tel: 408.703.3837 Ext 301 TAKE YOUR FIRST STEP TOWARDS HOMEOWNERSHIP! The City of Gilroy is proud to host a free homeownership webinar about the Empower Homebuyers SCC program with the County of Santa Clara and Housing Trust Silicon Valley! Join us and learn more about this down payment assistance program and how it can help you become a first-time homebuyer in Santa Clara County. Funded by the 2016 Measure A Affordable Housing Bond, Empower Homebuyers SCC provides down payment assistance loans to first-time homebuyers with up to 17% of the purchase price on a market rate home. The program assists low to moderate income households in Santa Clara County. Housing Trust’s Homebuyer Programs team will provide an informative overview of the program. For more information about the program visit http://www.housingtrustsv.org/empower. WHEN Thursday, January 21, 2021, 2:00 – 3:30 pm REGISTER TODAY https://bit.ly/empowergilroyjanuary21 QUESTIONS? Email: EmpowerHomebuyersSCC@housingtrustsv.org Or Call: (408) 703-3837 Ext. 301